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Norton Rose Fulbright Calgary, Alberta, Canada
Dec 07, 2019
Full time
The Team Norton Rose Fulbright Canada is currently seeking a permanent full-time Legal Assistant role for our Resource Team. This role will provide support to all departments within the firm. The Resource Team is comprised of legal assistants with experience in all areas of law who have chosen to dedicate their skills to providing absence relief for other assistants. Assistants are expected to maintain familiarity with all technology and policy updates. The Role Prepare correspondence and legal documents from precedents, handwritten notes and dictation Prioritize workflow to ensure completion of accurate work within established deadlines Maintain files, including daily filing, file organization, opening and closing files Schedule appointments and boardroom bookings Handle telephone calls and correspondence Time entry and bill preparation Scheduling travel Other administrative duties as required Skills and Experience Required: Legal Assistant Diploma from an accredited institution 6 to 9 years of experience as a legal assistant Litigation experience considered an asset Advanced technical skills, particularly with Microsoft Office Suite (Word, Excel, etc.) Exceptional communication skills Ability to work both independently and in a team atmosphere Exceptional attention to detail Ability to handle multiple competing and urgent deadlines Excellent organizational and problem solving skills Highly motivated and personable Norton Rose Fulbright Norton Rose Fulbright is a global legal firm. We provide the world’s pre-eminent corporations and financial institutions with a full business law service. We have more than 3800 lawyers and other legal staff based in more than 50 cities across Europe, the United States, Canada, Latin America, Asia, Australia, Africa, the Middle East and Central Asia. Recognized for our industry focus, we are strong across all the key industry sectors: financial institutions; energy; infrastructure, mining and commodities; transport; technology and innovation; and life sciences and healthcare. Wherever we are, we operate in accordance with our global business principles of quality, unity and integrity. We aim to provide the highest possible standard of legal service in each of our offices and to maintain that level of quality at every point of contact. Norton Rose Fulbright US LLP, Norton Rose Fulbright LLP, Norton Rose Fulbright Australia, Norton Rose Fulbright Canada LLP and Norton Rose Fulbright South Africa Inc are separate legal entities and all of them are members of Norton Rose Fulbright Verein, a Swiss verein. Norton Rose Fulbright Verein helps coordinate the activities of the members but does not itself provide legal services to clients. Diversity and Inclusion Diversity is an important firm value. We are committed to providing equal opportunities in employment and to providing a workplace which is free from discrimination and harassment. This means that all job applicants, employees and partners will receive equal treatment regardless of race, colour, ethnic or national origins, sex, marital status, disability, age, sexual orientation, religion or belief. To apply, please visit the Careers page of our website at www.nortonrosefulbright.com. We thank all candidates for their application, but will be contacting only those whom we select to invite for an interview.
PwC Law LLP Calgary, Alberta, Canada
Dec 07, 2019
Full time
Our culture and values are something we’re proud of, and are why we’re recognized as a “Top Company” to work for in Canada. At PwC we create leaders within our organization, within our clients’ organizations and within the community. We know great leaders inspire those around them and bring perspectives together to achieve what matters most. With PwC you’ll have a network for life. When you join us, you become part of an exclusive network of current PwC partners, staff and alumni, that will help you ignite a meaningful career. A career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. You’ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements. Our team is led by the national administrative services team that oversees executive assistants and team assistants, administrative support concierge, dual support specialists, office services, document production, meeting and events, and project management. You’ll help our team with calendar management, internal and external client scheduling, travel arrangements, expense reconciliation, client or account research, report generation and review, and routine communication management. To really stand out and make us fit for the future in a constantly changing world, each and every one of us at PwC needs to be an authentic and inclusive leader, at all grades/levels and in all lines of service. To help us achieve this we have the PwC Professional; our global leadership development framework. It gives us a single set of expectations across our lines, geographies and career paths, and provides transparency on the skills we need as individuals to be successful and progress in our careers, now and in the future.   At the Administrative level, you'll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution.   Responsibilities include: Calendar management – Monitor and/or manage assigned lawyers Google calendar. This includes responsibility for: arranging internal and external meetings, responding to changing priorities; the coordination of meeting logistics and the preparation of supporting material. E-mail management – Monitor and/or manage e-mail on behalf of assigned lawyers as requested. This includes responsibility for reviewing, sorting and prioritizing incoming e-mail; taking action or responding to requests on behalf of the lawyer. Work process management – Organize and expedite the flow of work through the professional's practice, initiating any follow-up action as appropriate. Maintaining a tickler system for deadlines. Review of upcoming deadlines and work requirements with the lawyers; manage the flow of work to the lawyers (such as documents for review/signature). Document Production – Preparing, editing, formatting, printing, scanning and revising a variety of legal documents such as correspondence, memoranda, litigation documents, reports, forms, labels, and other printed material through copy typing or other instructions, while adhering to branding standards. File Management – Managing files, including opening new files, maintaining large and complex files, ensuring all physical and electronic filing, is organized and up to date regularly. Working with Records Management and Administrative Clerks to create, maintain and store client files as appropriate. Organize logistics and material for internal/external events, or training sessions on behalf of the lawyers Prepare and submit expense reports and book travel using company approved travel provider (Concur) Organize and code invoices for payment as directed by lawyers Docket entry, pre-bill and account preparation Arranging and preparing for court filings Requirements: An interest in upskilling for a digital world and technology trends, an openness to learning new tools and adapting how you work. Successful completion of post-secondary education in a related Legal Assistant or Law Clerk/Paralegal program. 1-5 years of work experience in a legal environment; preference will be given to previous experience gained within a large firm environment. Strong technical skills using MS Office, Workshare Compare, iManage, and Nuance PDF. Experience with Google would be considered an asset. Knowledge of Ecore and Strategis websites. In-depth knowledge of legal terminology, corporate transaction documents, court rules and procedures. Strong client service focus in dealing with both external and internal clients, displaying an image of professionalism, discretion, integrity, and tact. Excellent judgement and strong problem-solving skills, including a proactive approach to working with staff and clients at all levels while demonstrating flexibility. Must have strong organizational skills, meticulous follow-up and follow-through, good judgement and ability to prioritize and pay attention to detail. Effective listening skills; excellent oral and written communication.   Why you’ll love working for PwC We want you to love every (if not, almost every) minute of your career, having said this, we get it. Each life stage we go through comes with a new set of priorities and demands. This is why we support you through a range of financial and non-financial rewards and benefits, so regardless of your situation, there’s something for everyone.   Leading benefits for our permanent staff include: A competitive compensation package Sponsored investments, pensions and saving plans with matching firm contributions Flexible working PwC FlexBenefits, for personalised medical & dental coverage, including enhanced mental health benefit Every day recognition and real time appreciation through our rewards and recognition program Dress for your day with our flexible dress environment Health, wellness and fitness perks Family-friendly benefits, including maternity and parental leave policies and support networks to help you prepare for your successful return to work Adoption/surrogacy benefits Back-up child and elder care support Career defining project work and international experience Development opportunities including learning on the job, formal learning, learning from others and access to “Vantage” our digital learning system Award winning programs including “Women in Leadership” and “Enhanced Pursuit Program” A coach to help develop skills, diversify experiences and achieve career aspirations   See how you can create your future at PwC: http://https://pwc.to/2kUQFOp Every day we see how people make businesses great. But it's not only about skills. If your experience is close to what we're looking for, please consider applying. We recognize that experience comes in many forms, and passionate teams reimagine the possible. Create your future at PwC.
TD Bank Calgary, Alberta, Canada
Dec 07, 2019
Full time
Tell us your story. Don't go unnoticed. Explain why you're a winning candidate. Think "TD" if you crave meaningful work and embrace change like we do. We are a trusted North American leader that cares about people and inspires them to grow and move forward. Stay current and competitive. Carve out a career for yourself. Grow with us. Department Overview Under close supervision, provides standard legal assistant and reception support for one or more staff Lawyers; maintains a close and highly responsive relationship to the day-to-day activities of the Lawyer(s) Job Description Prepares, through transcription of written or recorded documents, standard legal documents (i.e. correspondence, factums, motions, summonses etc.) Drafts standard legal documents, correspondence and pleadings for review by lawyer(s). Edits grammar, punctuation and spelling as needed. Handles routine inquiries in Lawyer's absence ( i.e., negotiates extensions of time) Manages lawyer's calendar ( i.e., schedules appointments, coordinates appearances). Resolves scheduling conflicts with Attorney's approval. Answers select telephone inquiries based on knowledge of case and provide reception coverage for office as needed. Responds to written or telephone inquiries with a standard letter. Establishes, maintains, and when necessary, revises lawyer's files. Performs additional duties as requested such as: Arranges medical exams. Maintains lists of witnesses, Subpoenas, fees, etc. Requests fees for payment from Claims department Participates in arranging lawyer’s files for easy access during trials Informs witnesses of scheduled court appearances Maintains Law Library. And other miscellaneous duties as may be assigned from time to time. Job Requirements You have a secondary school diploma You have a minimum of six months to one year experience in an office environment You have strong computer skills and MS Office You are able to work in a fast paced office environment You can juggle multiple tasks simultaneously You are able to organize and prioritize daily tasks You maintain a high level of confidentiality You are customer service oriented Inclusiveness At TD, we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. We are dedicated to building a clear legal job board workforce that reflects the diversity of our customers and communities in which we live and serve. If you require an accommodation for the recruitment/interview process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs.
Air Canada Dorval, Quebec, Canada
Dec 06, 2019
Full time
Are you passionate about reaching new heights, teamwork and making a meaningful contribution? Do you picture yourself as a valued member of an industry-leading organization? If you answered yes to these questions, Air Canada is seeking enthusiastic individuals to join the diverse and vibrant team working together to lead the growth and expansion of Canada’s flag carrier. Air Canada is Canada's largest domestic and international airline serving more than 220 airports on six continents and the only international network carrier in North America to receive a Four-Star ranking from independent U.K. research firm Skytrax. In 2019, Air Canada has been voted for the eighth time in ten years, the Best Airline in North America. We are among the 20 largest airlines in the world and in 2018 served nearly 51 million customers. We plan on serving and delighting even more. We are undergoing significant growth and transforming to become a global aviation champion. We have an innovative legal team that continues to earn the respect and confidence of our internal colleagues, participating as true business partners to support Air Canada’s strategic objectives. When you join Air Canada and its Legal Department, you’ll become a vital part of a team of driven professionals that are truly making a difference, connecting Canada and the world. We are seeking a legal assistant to join our dynamic legal team in Montreal on a permanent basis. Reporting to various legal Counsel, the selected candidate will provide a variety of support on a wide range of matters. The selected candidate will be one who is a dynamic team player, as collaboration is an essential aspect of the job. The successful candidate will need to have strong organizational skills and possess meaningful experience in a legal department, law firm or in a comparable position. The person will be called upon to perform the following tasks (among others): Provide administrative and secretarial support for several Counsels; Maintain and up-date extensive filing system; Open, organize and maintain files and documents including computer files for rapid and effective retrieval; Review and monitor status of files and assist with follow-up; Maintain and coordinate efficient flow of documents; Manage and maintain Counsel schedules; Organize and coordinate meetings/conference calls as well as travel arrangements for Counsel; Ensure follow-up on status of action items/projects; Provide accurate word-processing support by composing and/or editing a variety of documents, including highly confidential correspondence, memoranda and contracts; Perform additional functions as directed or assumed on personal initiative to improve workflows and processes. The selected candidate may not necessarily have experience to perform all tasks and will receive hands on training from our capable team. Qualifications To succeed in the position, the candidate should have a track record demonstrating the following qualities or characteristics: Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position; Excellent knowledge of MS Office; Exemplary planning and time management skills; Ability to multitask and prioritize daily workload; Discretion and tact; Minimum of high school degree with 5 years of secretarial and/or administrative work experience; Availability to work flexible hours, on occasion; Capable communication and interpersonal skills; Excellent attention to detail; A team player who cares about getting the job done and well, willing to roll up sleeves when needed; Ability to work without immediate and constant supervision; Ability to work well under pressure with speed and precision, and to determine priorities to meet various deadlines; Desire to take on new initiatives, to learn and adapt to new types of work and to changing requirements; A desire and ability to continuously expand and update professional knowledge and hone training skills to enhance individual and team innovation and productivity. Integrity (including a strong work ethic, discretion in handling sensitive and confidential information, dedication to follow through on commitments, and openness and honesty in communications as well as a respectful demeanour) is assumed. Knowledge of the industry is an asset. A successful candidate will be one who takes pride in his or her role as a representative of the Best Airline in North America.
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