Our Client, a reputable and successfully growing firm, is seeking a Tort Legal Assistant to join their North York office. The ideal candidate will have a minimum of four years’ relevant experience and the ability to multitask effectively. This firm prioritizes both their team members' well-being, and professional growth, making you feel supported. Enjoy the perfect balance of flexibility and collaboration with our hybrid work model: two days in a vibrant office environment, and three days from the comfort of your home. Be a part of a firm that truly takes care of its own, offering you the opportunity to thrive. Elevate your career and apply now!
Salary: Up to $75K (Based on Experience)
Qualifications
4+ years' in Plaintiff Tort Personal Injury is required.
A Legal Assistant Diploma is an asset
Working knowledge of Court and LAT procedures
The ability to manage a large volume of documents and work in a fast paced environment
Excellent problem-solving skills
Strong technical skills and proficient in Microsoft Office and Outlook
Key Responsibilities
Draft and review outgoing correspondence and legal documents
Manage and maintain paper and electronic files and update legal information in electronic database.
Compile, organize, and review legal data and information for accuracy and completeness and detect and report issues.
Notify appropriate parties regarding incoming correspondence and distribute memos to corresponding internal parties.
Establish deadlines and priorities.
Other duties as assigned.
How to Apply: To apply, please forward your resume to Sabrina at sabrina@cartelinc.com
Oct 19, 2024
Full time
Our Client, a reputable and successfully growing firm, is seeking a Tort Legal Assistant to join their North York office. The ideal candidate will have a minimum of four years’ relevant experience and the ability to multitask effectively. This firm prioritizes both their team members' well-being, and professional growth, making you feel supported. Enjoy the perfect balance of flexibility and collaboration with our hybrid work model: two days in a vibrant office environment, and three days from the comfort of your home. Be a part of a firm that truly takes care of its own, offering you the opportunity to thrive. Elevate your career and apply now!
Salary: Up to $75K (Based on Experience)
Qualifications
4+ years' in Plaintiff Tort Personal Injury is required.
A Legal Assistant Diploma is an asset
Working knowledge of Court and LAT procedures
The ability to manage a large volume of documents and work in a fast paced environment
Excellent problem-solving skills
Strong technical skills and proficient in Microsoft Office and Outlook
Key Responsibilities
Draft and review outgoing correspondence and legal documents
Manage and maintain paper and electronic files and update legal information in electronic database.
Compile, organize, and review legal data and information for accuracy and completeness and detect and report issues.
Notify appropriate parties regarding incoming correspondence and distribute memos to corresponding internal parties.
Establish deadlines and priorities.
Other duties as assigned.
How to Apply: To apply, please forward your resume to Sabrina at sabrina@cartelinc.com
Senior Legal Assistant
If you have a solid foundation of five-plus years in legal assistance, we have an opportunity for you to elevate your career in a firm that values innovation and inclusivity. As a Senior Legal Assistant, you'll thrive in a role that offers flexibility—spend two days a week in the firm’s beautiful office and the rest where you perform your best. You'll engage with a dynamic clientele and contribute to forward-thinking legal solutions. For Our Client your professional growth and well-being are top priorities. If you're ready for an exciting new challenge, apply now!
Salary: Up to $70K + Benefits
Providing legal support to assigned lawyers
Revising and drafting pleadings, correspondence and filing documentation with administrative Boards and Tribunals, including the Human Rights Tribunal of Ontario and the Ontario Labour Relations Board, and civil courts
Scheduling and coordinating meetings, conference calls, and court, Tribunal and/or Board appearances
Managing deadlines
Opening, maintaining, organizing, and closing files in a timely manner
Drafting legal documents and correspondence
Docketing time
Managing assigned lawyers’ calendars and task lists
Other duties as assigned
Qualifications
Legal Administrative Assistant Diploma, Law Clerk Diploma
Demonstrated expertise coupled with a minimum of five (5) years legal or Employment Law experience
Proficiency with the Rules of Civil Procedure and other relevant Board and/or Tribunal processes and procedures, including those of the Human Rights Tribunal of Ontario and the Ontario Labour Relations Board
Ability to communicate in a professional manner with clients and other professionals
Ability to exercise good judgment and secure confidential information
Excellent organizational and time management skills
Excellent attention to detail
Knowledgeable and proficient in Microsoft Office applications, including Word, Excel, PowerPoint, Microsoft SharePoint and docketing software, including PC Law/CLIO
Experience working with a document management system within a law firm environment
How to Apply: To apply, please forward your resume to Sabrina at sabrina@cartelinc.com
Oct 19, 2024
Full time
Senior Legal Assistant
If you have a solid foundation of five-plus years in legal assistance, we have an opportunity for you to elevate your career in a firm that values innovation and inclusivity. As a Senior Legal Assistant, you'll thrive in a role that offers flexibility—spend two days a week in the firm’s beautiful office and the rest where you perform your best. You'll engage with a dynamic clientele and contribute to forward-thinking legal solutions. For Our Client your professional growth and well-being are top priorities. If you're ready for an exciting new challenge, apply now!
Salary: Up to $70K + Benefits
Providing legal support to assigned lawyers
Revising and drafting pleadings, correspondence and filing documentation with administrative Boards and Tribunals, including the Human Rights Tribunal of Ontario and the Ontario Labour Relations Board, and civil courts
Scheduling and coordinating meetings, conference calls, and court, Tribunal and/or Board appearances
Managing deadlines
Opening, maintaining, organizing, and closing files in a timely manner
Drafting legal documents and correspondence
Docketing time
Managing assigned lawyers’ calendars and task lists
Other duties as assigned
Qualifications
Legal Administrative Assistant Diploma, Law Clerk Diploma
Demonstrated expertise coupled with a minimum of five (5) years legal or Employment Law experience
Proficiency with the Rules of Civil Procedure and other relevant Board and/or Tribunal processes and procedures, including those of the Human Rights Tribunal of Ontario and the Ontario Labour Relations Board
Ability to communicate in a professional manner with clients and other professionals
Ability to exercise good judgment and secure confidential information
Excellent organizational and time management skills
Excellent attention to detail
Knowledgeable and proficient in Microsoft Office applications, including Word, Excel, PowerPoint, Microsoft SharePoint and docketing software, including PC Law/CLIO
Experience working with a document management system within a law firm environment
How to Apply: To apply, please forward your resume to Sabrina at sabrina@cartelinc.com
Who We Are:
Aird & Berlis LLP is a leading Canadian business law firm with offices located in the heart of Toronto and Vancouver’s financial districts. With over 250 experienced lawyers, business advisors, and patent agents, we proudly serve clients across Canada and around the globe.
Our Core Values:
At Aird & Berlis LLP, we are dedicated to ensuring that every member of our community feels valued, respected, and supported. We’re a diverse group of professionals who care deeply about each other, the quality of our work, and the exceptional service we provide to our clients. Our goal is to create a professional and supportive environment, allowing you to focus on what matters most: delivering outstanding client service, advancing your career, and maintaining a healthy work-life balance.
What We Are Looking For:
We are seeking an experienced Legal Assistant – Litigation to support our dynamic and busy litigation team. If you thrive in a fast-paced environment, have excellent organizational and communication skills, and enjoy managing multiple tasks with a keen attention to detail, this could be the perfect role for you. This position is ideal for someone who is proactive, professional, and able to deliver high-quality work under pressure.
Key Responsibilities:
Manage the daily operations of a busy legal practice with a focus on Civil and Commercial Litigation
Prepare, edit, and finalize legal documents such as motion records, pleadings, notices, affidavits, affidavits of documents, and bills of costs for various courts including Civil, Commercial, Divisional, and Court of Appeal
Provide administrative support, including managing schedules, arranging meetings, and handling accounting-related tasks
Take initiative in managing tasks and maintaining confidentiality
Ensure the highest quality of work and accountability for assigned tasks
Qualifications & Requirements:
Minimum of 5 years’ experience as a Legal Assistant in Litigation
Completion of a Legal Assistant or Law Clerk post-secondary program
Strong knowledge of the Rules of Civil Procedure
Previous experience using Caselines and ACL
Ability to handle time-sensitive tasks and work efficiently under pressure
Skills:
Proficiency with Microsoft 365 applications
Strong problem-solving and decision-making abilities
Excellent interpersonal skills and organizational capabilities
Resourceful and detail-oriented with sound judgment
Why Join Aird & Berlis LLP:
Opportunities for career growth and professional development
Competitive compensation and benefits package
Enjoy the benefits of working at a mid-sized firm with a close-knit, family-like atmosphere
Participate in community volunteer initiatives
Access to our mentor and wellness programs
Please note, any offer of employment will be conditional upon a criminal background check.
How to Apply:
We review applications as they are received. Only those selected for an interview will be contacted. Aird & Berlis LLP is an equal opportunity employer. If you require accommodation during the application process, please contact ckelly@airdberlis.com for accessibility support.
Apply today to be part of a team that values excellence and fosters a supportive work environment!
Oct 18, 2024
Full time
Who We Are:
Aird & Berlis LLP is a leading Canadian business law firm with offices located in the heart of Toronto and Vancouver’s financial districts. With over 250 experienced lawyers, business advisors, and patent agents, we proudly serve clients across Canada and around the globe.
Our Core Values:
At Aird & Berlis LLP, we are dedicated to ensuring that every member of our community feels valued, respected, and supported. We’re a diverse group of professionals who care deeply about each other, the quality of our work, and the exceptional service we provide to our clients. Our goal is to create a professional and supportive environment, allowing you to focus on what matters most: delivering outstanding client service, advancing your career, and maintaining a healthy work-life balance.
What We Are Looking For:
We are seeking an experienced Legal Assistant – Litigation to support our dynamic and busy litigation team. If you thrive in a fast-paced environment, have excellent organizational and communication skills, and enjoy managing multiple tasks with a keen attention to detail, this could be the perfect role for you. This position is ideal for someone who is proactive, professional, and able to deliver high-quality work under pressure.
Key Responsibilities:
Manage the daily operations of a busy legal practice with a focus on Civil and Commercial Litigation
Prepare, edit, and finalize legal documents such as motion records, pleadings, notices, affidavits, affidavits of documents, and bills of costs for various courts including Civil, Commercial, Divisional, and Court of Appeal
Provide administrative support, including managing schedules, arranging meetings, and handling accounting-related tasks
Take initiative in managing tasks and maintaining confidentiality
Ensure the highest quality of work and accountability for assigned tasks
Qualifications & Requirements:
Minimum of 5 years’ experience as a Legal Assistant in Litigation
Completion of a Legal Assistant or Law Clerk post-secondary program
Strong knowledge of the Rules of Civil Procedure
Previous experience using Caselines and ACL
Ability to handle time-sensitive tasks and work efficiently under pressure
Skills:
Proficiency with Microsoft 365 applications
Strong problem-solving and decision-making abilities
Excellent interpersonal skills and organizational capabilities
Resourceful and detail-oriented with sound judgment
Why Join Aird & Berlis LLP:
Opportunities for career growth and professional development
Competitive compensation and benefits package
Enjoy the benefits of working at a mid-sized firm with a close-knit, family-like atmosphere
Participate in community volunteer initiatives
Access to our mentor and wellness programs
Please note, any offer of employment will be conditional upon a criminal background check.
How to Apply:
We review applications as they are received. Only those selected for an interview will be contacted. Aird & Berlis LLP is an equal opportunity employer. If you require accommodation during the application process, please contact ckelly@airdberlis.com for accessibility support.
Apply today to be part of a team that values excellence and fosters a supportive work environment!
Family Law Legal Assistant & Law Clerk – Blaney McMurtry LLP Location: Toronto, ON (Hybrid) Practice Group: Private Client Practice Group
Why Work at Blaney McMurtry LLP?
Blaney McMurtry LLP is a renowned full-service law firm located in downtown Toronto, with over 120 lawyers providing top-tier legal services. For more than 65 years, we’ve built a reputation for helping clients overcome challenges and seize new opportunities, grounded in a commitment to exceptional client service and results. We are looking for driven individuals who share our passion for excellence.
Our firm values diversity and inclusion, creating a supportive work environment where staff are empowered to succeed. In return for your hard work and dedication, we offer a competitive salary based on experience, paid vacation, and a comprehensive benefits package that includes health, dental, and an Employee Assistance Program (EAP). We also encourage continuous learning and development through various training and professional growth opportunities.
Position Overview:
We are seeking a Family Law Legal Assistant & Law Clerk to join our Private Client Practice Group. This role is ideal for candidates who are highly organized, detail-oriented, and capable of working independently while managing multiple tasks. If you have a strong work ethic and share our passion for providing exceptional legal services, we’d love to hear from you.
Key Responsibilities:
Draft correspondence to clients, opposing counsel, and other legal professionals.
Prepare court documents, including briefs, orders, 14B motions, and divorce applications.
Assemble bills of costs, affidavits, books of authority, and answers to undertakings.
Prepare and file Financial Statements, Certificates of Financial Disclosure, and other related documents.
Book client meetings, schedule court appearances, and manage appointments.
Handle service and filing of court documents, ensuring adherence to court rules.
Manage data using DivorceMate and the firm’s document management system (MatterSphere).
Proofread and format all legal documentation, ensuring accuracy and compliance with court requirements.
Maintain and organize physical and digital files.
Support additional administrative tasks as needed.
Qualifications:
3+ years of experience as a Legal Assistant or Law Clerk in Family Law.
Legal Assistant or Law Clerk certification from a recognized institution.
Expertise in Family Law practices, including court filing rules and procedures across the Greater Toronto Area (GTA).
Proficiency in MS Office, DivorceMate, Adobe, and document management systems.
Strong time management and organization skills, with the ability to prioritize effectively.
Attention to detail and accuracy in document preparation and proofreading.
Knowledge of service and filing rules for court documents.
Why Join Us?
Competitive salary based on experience.
Comprehensive benefits package, including health, dental, and Employee Assistance Program.
Hybrid work model with 3 days in-office per week (potential for full-time in-office role).
Professional development opportunities for continuous growth.
If you’re ready to bring your skills to a firm that values your contributions, apply now. Only selected candidates will be contacted for an interview.
Accommodation: Blaney McMurtry LLP is committed to accommodating candidates with disabilities during the application process. If you require accommodation, please let us know, and we will work with you to meet your needs.
How to Apply: Submit your resume and cover letter via our online application portal.
We look forward to hearing from you!
Oct 16, 2024
Full time
Family Law Legal Assistant & Law Clerk – Blaney McMurtry LLP Location: Toronto, ON (Hybrid) Practice Group: Private Client Practice Group
Why Work at Blaney McMurtry LLP?
Blaney McMurtry LLP is a renowned full-service law firm located in downtown Toronto, with over 120 lawyers providing top-tier legal services. For more than 65 years, we’ve built a reputation for helping clients overcome challenges and seize new opportunities, grounded in a commitment to exceptional client service and results. We are looking for driven individuals who share our passion for excellence.
Our firm values diversity and inclusion, creating a supportive work environment where staff are empowered to succeed. In return for your hard work and dedication, we offer a competitive salary based on experience, paid vacation, and a comprehensive benefits package that includes health, dental, and an Employee Assistance Program (EAP). We also encourage continuous learning and development through various training and professional growth opportunities.
Position Overview:
We are seeking a Family Law Legal Assistant & Law Clerk to join our Private Client Practice Group. This role is ideal for candidates who are highly organized, detail-oriented, and capable of working independently while managing multiple tasks. If you have a strong work ethic and share our passion for providing exceptional legal services, we’d love to hear from you.
Key Responsibilities:
Draft correspondence to clients, opposing counsel, and other legal professionals.
Prepare court documents, including briefs, orders, 14B motions, and divorce applications.
Assemble bills of costs, affidavits, books of authority, and answers to undertakings.
Prepare and file Financial Statements, Certificates of Financial Disclosure, and other related documents.
Book client meetings, schedule court appearances, and manage appointments.
Handle service and filing of court documents, ensuring adherence to court rules.
Manage data using DivorceMate and the firm’s document management system (MatterSphere).
Proofread and format all legal documentation, ensuring accuracy and compliance with court requirements.
Maintain and organize physical and digital files.
Support additional administrative tasks as needed.
Qualifications:
3+ years of experience as a Legal Assistant or Law Clerk in Family Law.
Legal Assistant or Law Clerk certification from a recognized institution.
Expertise in Family Law practices, including court filing rules and procedures across the Greater Toronto Area (GTA).
Proficiency in MS Office, DivorceMate, Adobe, and document management systems.
Strong time management and organization skills, with the ability to prioritize effectively.
Attention to detail and accuracy in document preparation and proofreading.
Knowledge of service and filing rules for court documents.
Why Join Us?
Competitive salary based on experience.
Comprehensive benefits package, including health, dental, and Employee Assistance Program.
Hybrid work model with 3 days in-office per week (potential for full-time in-office role).
Professional development opportunities for continuous growth.
If you’re ready to bring your skills to a firm that values your contributions, apply now. Only selected candidates will be contacted for an interview.
Accommodation: Blaney McMurtry LLP is committed to accommodating candidates with disabilities during the application process. If you require accommodation, please let us know, and we will work with you to meet your needs.
How to Apply: Submit your resume and cover letter via our online application portal.
We look forward to hearing from you!
This is a non-union position
Are you passionate about providing legal support services to a talented team of legal professionals? If so, apply now!
The Legal Assistant role delivers high quality administrative support related to commercial transactions, real estate and other matters, while being efficient, timely, and maintaining strict confidentiality and professionalism, all to enable effective and efficient day-to-day business activities of the Enbridge Gas Distribution and Storage Law Department.
We are looking to add an individual to our diverse team who shares in our core values of safety, integrity, respect, inclusion and high performance! In return, we offer opportunities to grow and increase your knowledge and skills, and an exciting career filled with a competitive benefits and pension package including generous time off.
Apply today to this excellent opportunity on our diverse team! #joinourteam
Please submit a cover letter and resume with your application.
What You Will Do:
Independently provides senior-level administrative support by anticipating and initiating appropriate action to conserve supported lawyers’ and other team members’ time.
Communicates and works with all members of the Law Department and extended Enbridge team by taking a team approach to problems and their solutions. Exercises a high degree of discretion, tact and diplomacy in dealing with internal and external contacts, as well as protecting from disclosure highly confidential and critical information.
Supports real estate transactions: handles intake processes, reviews requests with assigned lawyers, opens matters in records systems, communicates and coordinates with assigned lawyers and outside counsel, files and administers records.
Provides word processing and related administrative support by drafting, proofreading, and revising legal documentation, correspondence, standard form agreements, presentations and other documents.
Supports effective day-to-day operations by assisting with ongoing development of Law Department records management processes, including filing, scanning and organizing records in hard copy and electronic mediums to ensure that files and information are easily accessible, and searching and retrieving contracts in Enbridge’s contract management and records systems.
Performs administration tasks in the business unit contracting systems: legacy contract management system (CMS) and Adobe E-sign.
Prioritizes, schedules and coordinates meetings (in person and virtual), appointments, travel arrangements, and various other functions, including maintaining calendars. Prepares, submits and processes individual expense reports electronically in accordance with deadlines.
Responsible for coding, processing and tracking external counsel and other Law Department invoices, as well as maintaining and timely processing of information in the Law Department’s electronic system (TeamConnect) for internal and budgetary use.
Who You Are:
Required:
Post-secondary education, preferably Law Clerk diploma or undergraduate degree, with a minimum of 3-5 years experience in a corporate law department, law firm or comparable office environment.
Strong digital literacy (MS Office) and able to quickly learn systems/programs independently and assist team with technology issues.
Strong interpersonal skills, with the ability and flexibility to interact with a wide range of internal clients and external suppliers.
Excellent interpersonal and written and oral communication skills.
Detail oriented to ensure that all written work is free of mistakes, complete and well-presented.
Excellent organizational skills.
Strong multi-taking skills to prioritize work and meet deadlines.
Ability to work both independently and collaboratively in a team environment.
Preferred:
Experience with legal e-billing systems, contract management systems and Oracle.
Enbridge provides competitive workplace programs that differentiate us and offer flexibility to our team members. Enbridge’s FlexWork (Hybrid Work Model) offers eligible employees the opportunity to work variable daily schedules with a flexible start or end time, to opt for a compressed workweek schedule or the option to work from home on Wednesdays and Fridays. Role requirements determine your eligibility for each option. #LI-Hybrid
Diversity and inclusion are important to us. Enbridge is an Equal Opportunity and Affirmative Action Employer . We are committed to providing employment opportunities to all qualified individuals, without regard to age, race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous/Native American status, or disability. Applicants with disabilities can request accessible formats, communication supports, or other accessibility assistance by contacting careers@enbridge.com .
Information For Applicants:
Applications can be submitted via our online recruiting system only.
We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.
Final candidates for this position may be required to undergo a security screening, including a criminal records check.
Oct 15, 2024
Full time
This is a non-union position
Are you passionate about providing legal support services to a talented team of legal professionals? If so, apply now!
The Legal Assistant role delivers high quality administrative support related to commercial transactions, real estate and other matters, while being efficient, timely, and maintaining strict confidentiality and professionalism, all to enable effective and efficient day-to-day business activities of the Enbridge Gas Distribution and Storage Law Department.
We are looking to add an individual to our diverse team who shares in our core values of safety, integrity, respect, inclusion and high performance! In return, we offer opportunities to grow and increase your knowledge and skills, and an exciting career filled with a competitive benefits and pension package including generous time off.
Apply today to this excellent opportunity on our diverse team! #joinourteam
Please submit a cover letter and resume with your application.
What You Will Do:
Independently provides senior-level administrative support by anticipating and initiating appropriate action to conserve supported lawyers’ and other team members’ time.
Communicates and works with all members of the Law Department and extended Enbridge team by taking a team approach to problems and their solutions. Exercises a high degree of discretion, tact and diplomacy in dealing with internal and external contacts, as well as protecting from disclosure highly confidential and critical information.
Supports real estate transactions: handles intake processes, reviews requests with assigned lawyers, opens matters in records systems, communicates and coordinates with assigned lawyers and outside counsel, files and administers records.
Provides word processing and related administrative support by drafting, proofreading, and revising legal documentation, correspondence, standard form agreements, presentations and other documents.
Supports effective day-to-day operations by assisting with ongoing development of Law Department records management processes, including filing, scanning and organizing records in hard copy and electronic mediums to ensure that files and information are easily accessible, and searching and retrieving contracts in Enbridge’s contract management and records systems.
Performs administration tasks in the business unit contracting systems: legacy contract management system (CMS) and Adobe E-sign.
Prioritizes, schedules and coordinates meetings (in person and virtual), appointments, travel arrangements, and various other functions, including maintaining calendars. Prepares, submits and processes individual expense reports electronically in accordance with deadlines.
Responsible for coding, processing and tracking external counsel and other Law Department invoices, as well as maintaining and timely processing of information in the Law Department’s electronic system (TeamConnect) for internal and budgetary use.
Who You Are:
Required:
Post-secondary education, preferably Law Clerk diploma or undergraduate degree, with a minimum of 3-5 years experience in a corporate law department, law firm or comparable office environment.
Strong digital literacy (MS Office) and able to quickly learn systems/programs independently and assist team with technology issues.
Strong interpersonal skills, with the ability and flexibility to interact with a wide range of internal clients and external suppliers.
Excellent interpersonal and written and oral communication skills.
Detail oriented to ensure that all written work is free of mistakes, complete and well-presented.
Excellent organizational skills.
Strong multi-taking skills to prioritize work and meet deadlines.
Ability to work both independently and collaboratively in a team environment.
Preferred:
Experience with legal e-billing systems, contract management systems and Oracle.
Enbridge provides competitive workplace programs that differentiate us and offer flexibility to our team members. Enbridge’s FlexWork (Hybrid Work Model) offers eligible employees the opportunity to work variable daily schedules with a flexible start or end time, to opt for a compressed workweek schedule or the option to work from home on Wednesdays and Fridays. Role requirements determine your eligibility for each option. #LI-Hybrid
Diversity and inclusion are important to us. Enbridge is an Equal Opportunity and Affirmative Action Employer . We are committed to providing employment opportunities to all qualified individuals, without regard to age, race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous/Native American status, or disability. Applicants with disabilities can request accessible formats, communication supports, or other accessibility assistance by contacting careers@enbridge.com .
Information For Applicants:
Applications can be submitted via our online recruiting system only.
We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.
Final candidates for this position may be required to undergo a security screening, including a criminal records check.
Discover the BOYNECLARKE LLP Advantage At BOYNECLARKE LLP , a prestigious law firm located in the heart of downtown Dartmouth, you’ll find more than just breathtaking views of the Halifax Harbour. For over 50 years, we have been committed to fostering an environment where professionals thrive—balancing professional success with personal well-being.
Why Join BOYNECLARKE LLP?
Professional and Personal Growth: We promote a culture of continuous learning and development, ensuring every team member has the opportunity to excel.
Work-Life Balance: Our flexible scheduling and generous paid time off ensure that your career grows with your personal needs.
Health and Wellness Focus: From fitness classes and wellness subsidies to free 24/7 virtual healthcare, we prioritize the health of our employees.
Comprehensive Benefits Package: Enjoy excellent benefits, including fully employer-paid options, cost-shared plans, and an RRSP matching program.
Dynamic Work Environment: Experience a modern workplace with a casual dress code, fostering a comfortable and productive atmosphere.
Community Engagement: We strengthen our commitment to the community with programs like volunteer time, employee-driven initiatives, and monthly giving to charities chosen by our employees.
About this Role
We are seeking a highly organized, detail-oriented professional with a talent for balancing multiple priorities to join our team as a Legal Assistant Float . In this dynamic role, you will support various lawyers across all practice areas, providing assistance in a range of legal matters while working in a collaborative and supportive team environment, ultimately contributing to the success of our firm.
Core Duties and Responsibilities
As a Float, your responsibilities will include, but are not limited to, the following:
Handle a variety of tasks, including managing mail, couriers, faxes, and document scanning, with priorities that may shift throughout the day
Draft routine correspondence and transcribe dictations, producing legal documents as needed for different practice areas
Respond to client inquiries and assist with drop-ins, maintaining professional communication with clients and key parties
Conduct client intake, conflict checks, and manage client files, ensuring accuracy and up-to-date records
Schedule and organize meetings, discoveries, and mediations, while managing the lawyer’s changing calendar
Adapt to changing workloads, supporting different lawyers, and working across various settings and areas of the firm as needed
Qualifications and Skills
Graduate of a Legal Assistant/Paralegal program, or equivalent combination of training and experience
Previous Legal Assistant experience
Strong verbal and written communication skills with a demonstrated ability to provide superior customer service including patience, empathy and understanding
Excellent analytical skills, exceptional attention to detail, and strong organizational and time management skills
Ability to work independently, follow instructions, and take initiative with minimal supervision
Adept at using technology such as Outlook and the full Microsoft Office suite, and a talent for learning new computer programs quickly
Excellent typing and dicta-transcription skills
A positive team player who contributes to a good team environment
Excellent proofreading skills with the ability to type check material for grammatical, typographical, spelling, diction, and formatting errors
Make Your Mark at BOYNECLARKE LLP Here, you won’t just find a job—you’ll find a career and a community. If you’re ready to contribute to a team that values your expertise and supports your professional journey, apply today and discover where your skills can take you! We will be accepting applications until October 18, 2024.
Oct 13, 2024
Full time
Discover the BOYNECLARKE LLP Advantage At BOYNECLARKE LLP , a prestigious law firm located in the heart of downtown Dartmouth, you’ll find more than just breathtaking views of the Halifax Harbour. For over 50 years, we have been committed to fostering an environment where professionals thrive—balancing professional success with personal well-being.
Why Join BOYNECLARKE LLP?
Professional and Personal Growth: We promote a culture of continuous learning and development, ensuring every team member has the opportunity to excel.
Work-Life Balance: Our flexible scheduling and generous paid time off ensure that your career grows with your personal needs.
Health and Wellness Focus: From fitness classes and wellness subsidies to free 24/7 virtual healthcare, we prioritize the health of our employees.
Comprehensive Benefits Package: Enjoy excellent benefits, including fully employer-paid options, cost-shared plans, and an RRSP matching program.
Dynamic Work Environment: Experience a modern workplace with a casual dress code, fostering a comfortable and productive atmosphere.
Community Engagement: We strengthen our commitment to the community with programs like volunteer time, employee-driven initiatives, and monthly giving to charities chosen by our employees.
About this Role
We are seeking a highly organized, detail-oriented professional with a talent for balancing multiple priorities to join our team as a Legal Assistant Float . In this dynamic role, you will support various lawyers across all practice areas, providing assistance in a range of legal matters while working in a collaborative and supportive team environment, ultimately contributing to the success of our firm.
Core Duties and Responsibilities
As a Float, your responsibilities will include, but are not limited to, the following:
Handle a variety of tasks, including managing mail, couriers, faxes, and document scanning, with priorities that may shift throughout the day
Draft routine correspondence and transcribe dictations, producing legal documents as needed for different practice areas
Respond to client inquiries and assist with drop-ins, maintaining professional communication with clients and key parties
Conduct client intake, conflict checks, and manage client files, ensuring accuracy and up-to-date records
Schedule and organize meetings, discoveries, and mediations, while managing the lawyer’s changing calendar
Adapt to changing workloads, supporting different lawyers, and working across various settings and areas of the firm as needed
Qualifications and Skills
Graduate of a Legal Assistant/Paralegal program, or equivalent combination of training and experience
Previous Legal Assistant experience
Strong verbal and written communication skills with a demonstrated ability to provide superior customer service including patience, empathy and understanding
Excellent analytical skills, exceptional attention to detail, and strong organizational and time management skills
Ability to work independently, follow instructions, and take initiative with minimal supervision
Adept at using technology such as Outlook and the full Microsoft Office suite, and a talent for learning new computer programs quickly
Excellent typing and dicta-transcription skills
A positive team player who contributes to a good team environment
Excellent proofreading skills with the ability to type check material for grammatical, typographical, spelling, diction, and formatting errors
Make Your Mark at BOYNECLARKE LLP Here, you won’t just find a job—you’ll find a career and a community. If you’re ready to contribute to a team that values your expertise and supports your professional journey, apply today and discover where your skills can take you! We will be accepting applications until October 18, 2024.
Government of Saskatchewan
Prince Albert, Saskatchewan, Canada
Legal Assistant, Public Prosecutions - ADM024431
Employment Type : Expression of Interest for SGEU Term less than 9 months
Location(s) : SK-North Central-Prince Albert
Ministry : 003 Justice
Salary Range : $23.683-$29.678 Hourly
Grade : SGEU.05.
The Ministry of Justice requires a skilled, responsible, and confident individual to provide a wide variety of complex secretarial and administrative duties in a fast-paced and demanding work environment. The Ministry of Justice is responsible for providing a fair justice system that upholds the law and protects the rights of all individuals in Saskatchewan, promotes safe and secure communities, and provides legal and justice policy advice to assist the government.
The Public Prosecutions Regional office in Prince Albert is seeking candidates who will pay close attention to detail, are dependable, and will treat colleagues and clients with dignity and respect. The successful candidates must be committed to the pursuit of excellence; exhibit leadership and professionalism and embrace diversity and equality.
As a member of a small team of professionals, you will establish and maintain accurate and up-to-date prosecution files received from Police Services and RCMP detachments. You will generate Warrants, Information, Summons, Stays of Proceedings, Court Orders and a variety of other legal documents and correspondence. We are seeking individuals who are organized and thorough. You must have superior communication and interpersonal skills when responding to inquiries from the public, police, witnesses and the accused, very often concerning highly sensitive and explicit materials, ensuring strict confidentiality at all times. As the incumbents, you will also process incoming and outgoing mail, file and track missing information and coordinate travel and accommodation arrangements for clients/witnesses to appear in court. The computer applications you will use include Windows XP, CJIMS and EPIC.
Typically, you will have developed your knowledge and skills through the completion of a two-year legal secretarial course or have significant experience in a related legal field or a combination of both legal secretarial education and experience. You must have knowledge of office administrative procedures including filing systems and knowledge of legal terminology, the administration of legal documents, and the various levels of court as it relates to criminal law. As a successful candidate, you must participate as a willing and able team member within the office environment. Your knowledge, experience and demonstrated abilities will be key to your success in this position.
We are committed to workplace diversity.
Hours of Work : A - SGEU Office 36 - one day off every two weeks
Criminal Record Check Requirement : The successful candidate shall be subject to a Criminal Record Check as a condition of employment
Number of Openings : 1
Oct 09, 2024
Full time
Legal Assistant, Public Prosecutions - ADM024431
Employment Type : Expression of Interest for SGEU Term less than 9 months
Location(s) : SK-North Central-Prince Albert
Ministry : 003 Justice
Salary Range : $23.683-$29.678 Hourly
Grade : SGEU.05.
The Ministry of Justice requires a skilled, responsible, and confident individual to provide a wide variety of complex secretarial and administrative duties in a fast-paced and demanding work environment. The Ministry of Justice is responsible for providing a fair justice system that upholds the law and protects the rights of all individuals in Saskatchewan, promotes safe and secure communities, and provides legal and justice policy advice to assist the government.
The Public Prosecutions Regional office in Prince Albert is seeking candidates who will pay close attention to detail, are dependable, and will treat colleagues and clients with dignity and respect. The successful candidates must be committed to the pursuit of excellence; exhibit leadership and professionalism and embrace diversity and equality.
As a member of a small team of professionals, you will establish and maintain accurate and up-to-date prosecution files received from Police Services and RCMP detachments. You will generate Warrants, Information, Summons, Stays of Proceedings, Court Orders and a variety of other legal documents and correspondence. We are seeking individuals who are organized and thorough. You must have superior communication and interpersonal skills when responding to inquiries from the public, police, witnesses and the accused, very often concerning highly sensitive and explicit materials, ensuring strict confidentiality at all times. As the incumbents, you will also process incoming and outgoing mail, file and track missing information and coordinate travel and accommodation arrangements for clients/witnesses to appear in court. The computer applications you will use include Windows XP, CJIMS and EPIC.
Typically, you will have developed your knowledge and skills through the completion of a two-year legal secretarial course or have significant experience in a related legal field or a combination of both legal secretarial education and experience. You must have knowledge of office administrative procedures including filing systems and knowledge of legal terminology, the administration of legal documents, and the various levels of court as it relates to criminal law. As a successful candidate, you must participate as a willing and able team member within the office environment. Your knowledge, experience and demonstrated abilities will be key to your success in this position.
We are committed to workplace diversity.
Hours of Work : A - SGEU Office 36 - one day off every two weeks
Criminal Record Check Requirement : The successful candidate shall be subject to a Criminal Record Check as a condition of employment
Number of Openings : 1
Do you enjoy working in a team environment? Are you an experienced administrative professional looking for a new and exciting opportunity? Do you excel in providing exceptional client service while working in a fast-paced, innovative, and collaborative environment where you learn daily?
McInnes Cooper seeks a motivated and proactive Legal Assistant to join our Legal Support Services team in our St. John’s office in a full-time permanent position. The incumbent will provide high-quality administrative support for a group of lawyers within an innovative team support model; working to ensure all clients receive the highest level of service.
As a Legal Assistant, you will be responsible for:
Working in a team environment assisting in the daily functions of our practice group;
Ensuring our lawyers’ practices are organized efficiently, and that clients’ expectations are consistently exceeded;
Being creative, sharing ideas, learning from others, and sharing your skills and knowledge; and,
Challenging yourself and your team every day; and having fun while doing so!
The successful candidate will possess the following skill set:
The ideal candidate will have a Paralegal or Legal Administration diploma or other related education;
Minimum two (2) years experience as a Legal Assistant or Paralegal;
Exceptional technology skills, with proficiency in all aspects of Microsoft Office and a genuine interest in keeping up to date with the newest technology;
Excel in a demanding, fast-paced team environment, be highly detail-oriented, and flexible to changing priorities;
Exceptional communication skills, a special focus on client service, and the highest degree of professionalism; and,
A positive attitude and enjoy working in a collaborative team environment.
Our team members have access to:
Defined-benefit pension plan;
Firm-paid health and dental benefits;
Health spending account;
Personal spending account (wellness);
Time for you: Including vacation, personal, and sick days.
Balancing life: Work from home / Flex work options available for many team members.
Our Team – we can’t say enough about our people! You will be part of a collaborative, collegial, respectful, and caring team; and,
Have the opportunity to participate in a variety of teams including Collective Social Responsibility, Wellness, Diversity, Equity & Inclusion, Special Events and so many more!
McInnes Cooper is committed to building an environment that is diverse and inclusive, representative of the communities in which we serve. We welcome and encourage applications from persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles, and members of the 2SLGBTQIA+ community. Applicants from these equity groups may self-identify through our online application process.
As part of the recruitment process, MC will provide accommodation(s) to candidates with disabilities. If you require an accommodation(s) to participate in the recruitment process with us, please contact Alana Burgess at alana.burgess@mcinnescooper.com or 902.455.8260.
Oct 08, 2024
Full time
Do you enjoy working in a team environment? Are you an experienced administrative professional looking for a new and exciting opportunity? Do you excel in providing exceptional client service while working in a fast-paced, innovative, and collaborative environment where you learn daily?
McInnes Cooper seeks a motivated and proactive Legal Assistant to join our Legal Support Services team in our St. John’s office in a full-time permanent position. The incumbent will provide high-quality administrative support for a group of lawyers within an innovative team support model; working to ensure all clients receive the highest level of service.
As a Legal Assistant, you will be responsible for:
Working in a team environment assisting in the daily functions of our practice group;
Ensuring our lawyers’ practices are organized efficiently, and that clients’ expectations are consistently exceeded;
Being creative, sharing ideas, learning from others, and sharing your skills and knowledge; and,
Challenging yourself and your team every day; and having fun while doing so!
The successful candidate will possess the following skill set:
The ideal candidate will have a Paralegal or Legal Administration diploma or other related education;
Minimum two (2) years experience as a Legal Assistant or Paralegal;
Exceptional technology skills, with proficiency in all aspects of Microsoft Office and a genuine interest in keeping up to date with the newest technology;
Excel in a demanding, fast-paced team environment, be highly detail-oriented, and flexible to changing priorities;
Exceptional communication skills, a special focus on client service, and the highest degree of professionalism; and,
A positive attitude and enjoy working in a collaborative team environment.
Our team members have access to:
Defined-benefit pension plan;
Firm-paid health and dental benefits;
Health spending account;
Personal spending account (wellness);
Time for you: Including vacation, personal, and sick days.
Balancing life: Work from home / Flex work options available for many team members.
Our Team – we can’t say enough about our people! You will be part of a collaborative, collegial, respectful, and caring team; and,
Have the opportunity to participate in a variety of teams including Collective Social Responsibility, Wellness, Diversity, Equity & Inclusion, Special Events and so many more!
McInnes Cooper is committed to building an environment that is diverse and inclusive, representative of the communities in which we serve. We welcome and encourage applications from persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles, and members of the 2SLGBTQIA+ community. Applicants from these equity groups may self-identify through our online application process.
As part of the recruitment process, MC will provide accommodation(s) to candidates with disabilities. If you require an accommodation(s) to participate in the recruitment process with us, please contact Alana Burgess at alana.burgess@mcinnescooper.com or 902.455.8260.
We are looking for a receptionist/legal assistant with experience to work at a firm that handles real estate, wills, estates, family and corporate law. Duties will include answering the phone, opening files, performing searches, drafting legal documents, etc. Please email your resume or drop off in person at 1101 Henderson Hwy, Winnipeg, MB.
Education Requirement: completion of Legal Assistant Diploma or equivalent experience in the legal field. Experience in real estate law is an asset
Oct 02, 2024
Full time
We are looking for a receptionist/legal assistant with experience to work at a firm that handles real estate, wills, estates, family and corporate law. Duties will include answering the phone, opening files, performing searches, drafting legal documents, etc. Please email your resume or drop off in person at 1101 Henderson Hwy, Winnipeg, MB.
Education Requirement: completion of Legal Assistant Diploma or equivalent experience in the legal field. Experience in real estate law is an asset
Taylor Janis LLP
Vancouver, British Columbia, Canada
Taylor Janis LLP is a boutique employment law firm with offices in Edmonton, Calgary, and Vancouver.
We are a collegial law firm and are currently looking for an enthusiastic, service-oriented Legal Assistant/Receptionist to join our Vancouver Office who shares our passion for providing quality legal services within a team of dedicated lawyers and staff.
JOB TYPE
Legal Assistant/Receptionist
Job Type: Full-time, Vancouver Office
REQUIREMENTS AND CANDIDATE ASSETS
The ideal candidate will:
Have a Legal Assistant Diploma or Certificate;
Have developed professional communication skills;
Have strong organizational skills with an emphasis on attention to detail;
Have a positive attitude and be willing to take initiative; and
Be self-motivated and can work independently but also value a team-based environment.
RESPONSIBILITIES
Processing all relevant incoming and outgoing mail and email;
Preparing and maintaining a diarizing system for court dates, questionings, meetings and appointments;
Tracking the lawyer’s billing statistics, including retainers received and overdue/unpaid accounts;
Scheduling appointments and meetings and preparing documentation for those appointments and meetings;
Assisting clients over the phone and via email with requests for updates on file matters and information on billing matters;
Scheduling court runners and couriers;
Maintaining client files;
Answering reception telephones; and
Assisting couriers and other guests that attend the office from time to time.
WHAT’S IN IT FOR YOU?
Access to keen mentorship in a collegial and welcoming environment in order to develop the skills and knowledge needed;
Work in an interesting, rewarding, and ever-changing area of the law;
Competitive pay;
Benefits; and
Casual dress code.
Oct 01, 2024
Full time
Taylor Janis LLP is a boutique employment law firm with offices in Edmonton, Calgary, and Vancouver.
We are a collegial law firm and are currently looking for an enthusiastic, service-oriented Legal Assistant/Receptionist to join our Vancouver Office who shares our passion for providing quality legal services within a team of dedicated lawyers and staff.
JOB TYPE
Legal Assistant/Receptionist
Job Type: Full-time, Vancouver Office
REQUIREMENTS AND CANDIDATE ASSETS
The ideal candidate will:
Have a Legal Assistant Diploma or Certificate;
Have developed professional communication skills;
Have strong organizational skills with an emphasis on attention to detail;
Have a positive attitude and be willing to take initiative; and
Be self-motivated and can work independently but also value a team-based environment.
RESPONSIBILITIES
Processing all relevant incoming and outgoing mail and email;
Preparing and maintaining a diarizing system for court dates, questionings, meetings and appointments;
Tracking the lawyer’s billing statistics, including retainers received and overdue/unpaid accounts;
Scheduling appointments and meetings and preparing documentation for those appointments and meetings;
Assisting clients over the phone and via email with requests for updates on file matters and information on billing matters;
Scheduling court runners and couriers;
Maintaining client files;
Answering reception telephones; and
Assisting couriers and other guests that attend the office from time to time.
WHAT’S IN IT FOR YOU?
Access to keen mentorship in a collegial and welcoming environment in order to develop the skills and knowledge needed;
Work in an interesting, rewarding, and ever-changing area of the law;
Competitive pay;
Benefits; and
Casual dress code.
Referred applicants should not apply directly to this role.
All referred applicants must first be submitted through Workday by a current Loblaw Colleague.
Come make your difference in communities across Canada, where authenticity, trust and making connections is valued – as we shape the future of Canadian retail, together. Our unique position as one of the country’s largest employers, coupled with our commitment to positively impact the lives of all Canadians, provides our colleagues a range of opportunities and experiences to help Canadians Live Life Well®. At Loblaw Companies Limited, we succeed through collaboration and commitment and set a high bar for ourselves and those around us. Whether you are just starting your career, re-entering the workforce, or looking for a new job, this is where you belong.
Legal Assistant
Role Overview:
The Legal Assistant will provide administrative assistance within the Corporate Legal Department to support the Lawyers and Law Clerks. The Legal Assistant will be expected to effectively manage daily tasks and prioritize workload in collaboration with the lawyers they report to and in accordance with their instructions, on an ongoing basis, including duties such as drafting simple legal documents, preparing reports, attending to incoming inquiries as well as other administrative duties as needed.
The Legal Assistant will be part of a team of lawyers and law clerks who are customer oriented and dedicated to providing efficient, high quality work in a collaborative and professional manner.
If you have great interpersonal skills, enjoy a collaborative work environment, are able and enjoy managing and organizing a diverse range of legal files, possess proficient computer skills, are detail oriented, and have a positive attitude, then this position may be of interest to you. Proficiency in English is required; French is considered an asset, but is not a pre-requisite.
Responsibilities:
Calendar management including booking meetings, coordinate client appointments and scheduling calls;
Revise and occasionally draft documents including agreements, memos, presentations etc.
Arrange for execution of agreements/documents ;
Arrange audio/ visual requirements, conference calls, hotel and travel arrangements, catering and meeting logistics;
Maintain records/files;
Effectively manage daily tasks in accordance with priorities;
Order supplies required for the department;
Assist in maintaining department equipment including printers and photocopiers;
General administrative duties and ad hoc projects, such as participation in committees of the organization
Qualifications:
Post-Secondary education in the form of a Legal Assistant Certificate or Diploma;
Having worked in a similar environment (law firm and/or in-house) with emphasis on an administrative role;
Advanced knowledge of Microsoft Office, and Serengeti will be considered an asset;
The ability to multi-task, prioritize and manage multiple deadlines in a fast paced environment in accordance with instructions;
Great interpersonal skills and ability to work with people across the organization;
High level of accuracy and strong attention to detail;
Strong interpersonal, presentation, written and verbal communication skills;
Understand the precautions required when working with sensitive and confidential information;
Resourceful and creative individual with the ability to connect the dots in original and insightful ways;
Flexibility to learn and adapt in a changing environment.
Our commitment to Sustainability and Social Impact is an essential part of the way we do business, and we focus our attention on areas where we can have the greatest impact. Our approach to sustainability and social impact is based on three pillars – Environment, Sourcing and Community – and we are constantly looking for ways to demonstrate leadership in these important areas. Our CORE Values – Care, Ownership, Respect and Excellence – guide all our decision-making and come to life through our Blue Culture. We offer our colleagues progressive careers, comprehensive training, flexibility, and other competitive benefits – these are some of the many reasons why we are one of Canada’s Top Employers, Canada’s Best Diversity Employers, Canada’s Greenest Employers & Canada’s Top Employers for Young People.
If you are unsure whether your experience matches every requirement above, we encourage you to apply anyway. We are looking for varied perspectives which include diverse experiences that we can add to our team. We have a long-standing focus on diversity, equity and inclusion because we know it will make our company a better place to work and shop. We are committed to creating accessible environments for our colleagues, candidates and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities. Please Note : Candidates who are 18 years or older are required to complete a criminal background check. Details will be provided through the application process.
Oct 01, 2024
Full time
Referred applicants should not apply directly to this role.
All referred applicants must first be submitted through Workday by a current Loblaw Colleague.
Come make your difference in communities across Canada, where authenticity, trust and making connections is valued – as we shape the future of Canadian retail, together. Our unique position as one of the country’s largest employers, coupled with our commitment to positively impact the lives of all Canadians, provides our colleagues a range of opportunities and experiences to help Canadians Live Life Well®. At Loblaw Companies Limited, we succeed through collaboration and commitment and set a high bar for ourselves and those around us. Whether you are just starting your career, re-entering the workforce, or looking for a new job, this is where you belong.
Legal Assistant
Role Overview:
The Legal Assistant will provide administrative assistance within the Corporate Legal Department to support the Lawyers and Law Clerks. The Legal Assistant will be expected to effectively manage daily tasks and prioritize workload in collaboration with the lawyers they report to and in accordance with their instructions, on an ongoing basis, including duties such as drafting simple legal documents, preparing reports, attending to incoming inquiries as well as other administrative duties as needed.
The Legal Assistant will be part of a team of lawyers and law clerks who are customer oriented and dedicated to providing efficient, high quality work in a collaborative and professional manner.
If you have great interpersonal skills, enjoy a collaborative work environment, are able and enjoy managing and organizing a diverse range of legal files, possess proficient computer skills, are detail oriented, and have a positive attitude, then this position may be of interest to you. Proficiency in English is required; French is considered an asset, but is not a pre-requisite.
Responsibilities:
Calendar management including booking meetings, coordinate client appointments and scheduling calls;
Revise and occasionally draft documents including agreements, memos, presentations etc.
Arrange for execution of agreements/documents ;
Arrange audio/ visual requirements, conference calls, hotel and travel arrangements, catering and meeting logistics;
Maintain records/files;
Effectively manage daily tasks in accordance with priorities;
Order supplies required for the department;
Assist in maintaining department equipment including printers and photocopiers;
General administrative duties and ad hoc projects, such as participation in committees of the organization
Qualifications:
Post-Secondary education in the form of a Legal Assistant Certificate or Diploma;
Having worked in a similar environment (law firm and/or in-house) with emphasis on an administrative role;
Advanced knowledge of Microsoft Office, and Serengeti will be considered an asset;
The ability to multi-task, prioritize and manage multiple deadlines in a fast paced environment in accordance with instructions;
Great interpersonal skills and ability to work with people across the organization;
High level of accuracy and strong attention to detail;
Strong interpersonal, presentation, written and verbal communication skills;
Understand the precautions required when working with sensitive and confidential information;
Resourceful and creative individual with the ability to connect the dots in original and insightful ways;
Flexibility to learn and adapt in a changing environment.
Our commitment to Sustainability and Social Impact is an essential part of the way we do business, and we focus our attention on areas where we can have the greatest impact. Our approach to sustainability and social impact is based on three pillars – Environment, Sourcing and Community – and we are constantly looking for ways to demonstrate leadership in these important areas. Our CORE Values – Care, Ownership, Respect and Excellence – guide all our decision-making and come to life through our Blue Culture. We offer our colleagues progressive careers, comprehensive training, flexibility, and other competitive benefits – these are some of the many reasons why we are one of Canada’s Top Employers, Canada’s Best Diversity Employers, Canada’s Greenest Employers & Canada’s Top Employers for Young People.
If you are unsure whether your experience matches every requirement above, we encourage you to apply anyway. We are looking for varied perspectives which include diverse experiences that we can add to our team. We have a long-standing focus on diversity, equity and inclusion because we know it will make our company a better place to work and shop. We are committed to creating accessible environments for our colleagues, candidates and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities. Please Note : Candidates who are 18 years or older are required to complete a criminal background check. Details will be provided through the application process.
Tort Legal Assistant
Our Client, a reputable and successfully growing firm, is seeking a Tort Legal Assistant to join their North York office. The ideal candidate will have a minimum of four years’ relevant experience and the ability to multitask effectively. This firm prioritizes both their team members' well-being, and professional growth, making you feel supported. Enjoy the perfect balance of flexibility and collaboration with our hybrid work model: two days in a vibrant office environment, and three days from the comfort of your home. Be a part of a firm that truly takes care of its own, offering you the opportunity to thrive. Elevate your career and apply now!
Salary: Up to $75K (Based on Experience)
Qualifications
4+ years' in Plaintiff Tort Personal Injury is required.
A Legal Assistant Diploma is an asset
Working knowledge of Court and LAT procedures
The ability to manage a large volume of documents and work in a fast paced environment
Excellent problem-solving skills
Strong technical skills and proficient in Microsoft Office and Outlook
Key Responsibilities
Draft and review outgoing correspondence and legal documents
Manage and maintain paper and electronic files and update legal information in electronic database.
Compile, organize, and review legal data and information for accuracy and completeness and detect and report issues.
Notify appropriate parties regarding incoming correspondence and distribute memos to corresponding internal parties.
Establish deadlines and priorities.
Other duties as assigned.
How to Apply: To apply, please forward your resume to Sabrina at sabrina@cartelinc.com
;
Sep 29, 2024
Full time
Tort Legal Assistant
Our Client, a reputable and successfully growing firm, is seeking a Tort Legal Assistant to join their North York office. The ideal candidate will have a minimum of four years’ relevant experience and the ability to multitask effectively. This firm prioritizes both their team members' well-being, and professional growth, making you feel supported. Enjoy the perfect balance of flexibility and collaboration with our hybrid work model: two days in a vibrant office environment, and three days from the comfort of your home. Be a part of a firm that truly takes care of its own, offering you the opportunity to thrive. Elevate your career and apply now!
Salary: Up to $75K (Based on Experience)
Qualifications
4+ years' in Plaintiff Tort Personal Injury is required.
A Legal Assistant Diploma is an asset
Working knowledge of Court and LAT procedures
The ability to manage a large volume of documents and work in a fast paced environment
Excellent problem-solving skills
Strong technical skills and proficient in Microsoft Office and Outlook
Key Responsibilities
Draft and review outgoing correspondence and legal documents
Manage and maintain paper and electronic files and update legal information in electronic database.
Compile, organize, and review legal data and information for accuracy and completeness and detect and report issues.
Notify appropriate parties regarding incoming correspondence and distribute memos to corresponding internal parties.
Establish deadlines and priorities.
Other duties as assigned.
How to Apply: To apply, please forward your resume to Sabrina at sabrina@cartelinc.com
;
About Us
Established in 1981, Pace Law Firm has dedicated itself to achieving positive changes in clients’ lives by representing them effectively in navigating the legal process, while also redefining the client experience. Today, Pace Law remains dedicated to upholding its signature “client-first” brand. With 150 legal professionals in six offices, our firm serves its clients in over 38 languages.
We are looking for an experienced and highly motivated Legal assistant to join our team (Personal Injury). In this role, you will be responsible for providing legal and administrative assistance to the Team’s lawyers and other staff. You will be expected to use your knowledge of legal practices and procedures to ensure that all work is done accurately, efficiently, and in accordance with the firm’s conduct.
Responsibilities and Duties
- Review intake forms and create file opening memos. - Create and maintain various charts such as the Medical Brief Index, Production List, and Undertaking Chart. - Request and manage all necessary medical, liability, and employment documentation. - Review, scan, and address incoming mail. - Provide AB (Accident Benefits) and Tort Adjusters with timely and relevant documentation. - Diarize all denials and manage corresponding deadlines. - Communicate professionally with clients, witnesses, and opposing counsel. - Assist in investigating cases, reviewing medical records, and interviewing witnesses.
Qualifications
- 2 - 3 years of experience - Excellent research and writing skills - Knowledge of OCF Forms. - Proficiency in Microsoft Office Suite and other legal software - Familiarity with case management software and e-filing systems - Collaborative mindset and ability to work independently
Benefits
- Extended Healthcare coverage - Health Spending Account - On-site parking - Bonus Pay
You can find more about our benefits here.
Pace Law firm is an equal opportunity employer and encourages applications from all qualified candidates. If you require any accommodation during the application process, please contact HR at Hr@pacelawfirm.com.
Sep 24, 2024
Full time
About Us
Established in 1981, Pace Law Firm has dedicated itself to achieving positive changes in clients’ lives by representing them effectively in navigating the legal process, while also redefining the client experience. Today, Pace Law remains dedicated to upholding its signature “client-first” brand. With 150 legal professionals in six offices, our firm serves its clients in over 38 languages.
We are looking for an experienced and highly motivated Legal assistant to join our team (Personal Injury). In this role, you will be responsible for providing legal and administrative assistance to the Team’s lawyers and other staff. You will be expected to use your knowledge of legal practices and procedures to ensure that all work is done accurately, efficiently, and in accordance with the firm’s conduct.
Responsibilities and Duties
- Review intake forms and create file opening memos. - Create and maintain various charts such as the Medical Brief Index, Production List, and Undertaking Chart. - Request and manage all necessary medical, liability, and employment documentation. - Review, scan, and address incoming mail. - Provide AB (Accident Benefits) and Tort Adjusters with timely and relevant documentation. - Diarize all denials and manage corresponding deadlines. - Communicate professionally with clients, witnesses, and opposing counsel. - Assist in investigating cases, reviewing medical records, and interviewing witnesses.
Qualifications
- 2 - 3 years of experience - Excellent research and writing skills - Knowledge of OCF Forms. - Proficiency in Microsoft Office Suite and other legal software - Familiarity with case management software and e-filing systems - Collaborative mindset and ability to work independently
Benefits
- Extended Healthcare coverage - Health Spending Account - On-site parking - Bonus Pay
You can find more about our benefits here.
Pace Law firm is an equal opportunity employer and encourages applications from all qualified candidates. If you require any accommodation during the application process, please contact HR at Hr@pacelawfirm.com.
Join a team dedicated to delivering outstanding client service.
Cox & Palmer is a full-service, top-ranked Atlantic Canadian law firm with the knowledge and experience clients rely upon for solid legal solutions. The firm prides itself on a collegial work atmosphere and supportive team environment.
We hire self-motivated, team-minded individuals with a strong work ethic, integrity and a commitment to client service.
EQUITY, DIVERSITY & INCLUSION We welcome and encourage applications from persons who identify as women, visible minorities, Indigenous, persons with disabilities, members of the 2SLGBTQIA+ community/people with diverse gender identities and sexual orientations. Applicants from these equity-priority groups may self-identify in their application.
We are currently looking for a Legal Assistant to support our Halifax Office.
SUMMARY OF RESPONSIBILITIES
Accurate preparation of correspondence and legal documents;
Processing large volumes of documents, with ability to use technology to store and organize emails and files diligently;
Meeting deadlines, and ability to multi-task and reprioritize as needed;
Processing daily emails, phone messages and time sheets;
Maintaining detailed and accurate client and administrative files;
Calendar maintenance, scheduling and organizing meetings, and assisting with client meetings;
Communicating in a professional manner with lawyers and team members;
Providing overflow support and help to other assistants as time allows;
Other duties as assigned.
SKILLS & QUALIFICATIONS
Minimum of 1-3 years’ administrative experience in a legal environment, with experience in Labour & Employment;
Preference is given to those with related paralegal/legal assistant formal education;
Strong competency in the usage of MS Office (particularly Word and Excel), paired with superior typing and dicta-transcription skills;
Strong verbal and written communication skills with a demonstrated ability to provide superior customer service;
Excellent analytical skills with attention to detail, coupled with strong organizational and time management skills;
Excellent proofreading skills (ability to check typed material for grammatical, typographical, spelling, word usage and formatting errors);
The ability to work independently, follow instructions with minimal supervision and take initiative;
The willingness to learn and contribute to the team.
APPLY
If this sounds like you, please apply online by submitting your resume and a cover letter explaining how your experience and skills can help us achieve our mission. This position will remain posted until successfully filled.
Please click Apply Now to apply.
We thank all candidates for their interest in Cox & Palmer; however, only those selected for an interview will be contacted.
Sep 24, 2024
Full time
Join a team dedicated to delivering outstanding client service.
Cox & Palmer is a full-service, top-ranked Atlantic Canadian law firm with the knowledge and experience clients rely upon for solid legal solutions. The firm prides itself on a collegial work atmosphere and supportive team environment.
We hire self-motivated, team-minded individuals with a strong work ethic, integrity and a commitment to client service.
EQUITY, DIVERSITY & INCLUSION We welcome and encourage applications from persons who identify as women, visible minorities, Indigenous, persons with disabilities, members of the 2SLGBTQIA+ community/people with diverse gender identities and sexual orientations. Applicants from these equity-priority groups may self-identify in their application.
We are currently looking for a Legal Assistant to support our Halifax Office.
SUMMARY OF RESPONSIBILITIES
Accurate preparation of correspondence and legal documents;
Processing large volumes of documents, with ability to use technology to store and organize emails and files diligently;
Meeting deadlines, and ability to multi-task and reprioritize as needed;
Processing daily emails, phone messages and time sheets;
Maintaining detailed and accurate client and administrative files;
Calendar maintenance, scheduling and organizing meetings, and assisting with client meetings;
Communicating in a professional manner with lawyers and team members;
Providing overflow support and help to other assistants as time allows;
Other duties as assigned.
SKILLS & QUALIFICATIONS
Minimum of 1-3 years’ administrative experience in a legal environment, with experience in Labour & Employment;
Preference is given to those with related paralegal/legal assistant formal education;
Strong competency in the usage of MS Office (particularly Word and Excel), paired with superior typing and dicta-transcription skills;
Strong verbal and written communication skills with a demonstrated ability to provide superior customer service;
Excellent analytical skills with attention to detail, coupled with strong organizational and time management skills;
Excellent proofreading skills (ability to check typed material for grammatical, typographical, spelling, word usage and formatting errors);
The ability to work independently, follow instructions with minimal supervision and take initiative;
The willingness to learn and contribute to the team.
APPLY
If this sounds like you, please apply online by submitting your resume and a cover letter explaining how your experience and skills can help us achieve our mission. This position will remain posted until successfully filled.
Please click Apply Now to apply.
We thank all candidates for their interest in Cox & Palmer; however, only those selected for an interview will be contacted.
BLANEY MCMURTRY LLP
FAMILY LAW LEGAL ASSISTANT & LAW CLERK
Why work at Blaney McMurtry LLP?
Blaney McMurtry LLP is a multi-service 120 + lawyer firm, based in the heart of downtown Toronto. For more than sixty-five years, we have helped clients overcome challenges and seize opportunities through our continuing commitment to achieving results and building relationships. We seek exceptional individuals who take pride in their work and know the importance of excellent client service.
Our motto is “Expect the Best” and that goes both ways. At Blaneys, we value a diverse and inclusive workplace that respects and supports all our staff. We offer a competitive salary based on experience and paid vacation. Your well-being is very important to us, and therefore we offer an excellent benefits package which includes health, dental, as well as an Employee Assistance Program. If you would like to gain new skills, we have abundant training and professional development opportunities to help to achieve your personal and professional goals.
We are currently recruiting for a Family Law Legal Assistant & Law Clerk for our Private Client Practice Group, who has the ability to work independently and manage multiple priorities. The ideal candidate for this position has a strong work ethic, exceptional problem-solving skills, and is comfortable working within a team. Blaney McMurtry LLP is passionate about what we do, and we are looking for someone who shares our passion to join our team.
What you will be doing:
Drafting correspondence to clients and lawyers.
Putting together briefs and documents for court proceedings.
Drafting orders.
Preparing 14B motions and divorce applications.
Preparing bills of costs.
Preparing affidavits of documents and books of authority.
Assembling answers to undertakings.
Preparing Certificates of Financial Disclosure.
Preparing Financial Statements.
Booking and managing client appointments, and court appearances.
Responsible for service and filing of court documents.
Managing information in DivorceMate and the firm’s document management system (MatterSphere).
Composing, transcribing, formatting, and proofreading all documentation for grammar, spelling, and accuracy.
Filing and organizing files.
Additional tasks as required.
Qualifications:
3+ years' legal firm experience in Family Law.
Legal Assistant/Law Clerk certification from a recognized institution.
Familiarity with all filing rules and practice direction of the courts across the GTA.
Strong working knowledge of MS Office, Divorcemate, Adobe.
Ability to diarize effectively and efficiently.
Familiarity with rules about service and filing.
Excellent attention to detail, and time management skills.
Interested applicants should apply here. Only those candidates selected for an interview will be contacted. The position is currently hybrid with 3 days in office scheduled per week. This role may transition to a full time in office role.
If you require any accommodation in the application process, please contact us. Blaney McMurtry is committed to providing accommodations for people with disabilities. If you require accommodation, we will work with you to meet your needs.
We look forward to hearing from you and thank you for your interest.
Sep 23, 2024
Full time
BLANEY MCMURTRY LLP
FAMILY LAW LEGAL ASSISTANT & LAW CLERK
Why work at Blaney McMurtry LLP?
Blaney McMurtry LLP is a multi-service 120 + lawyer firm, based in the heart of downtown Toronto. For more than sixty-five years, we have helped clients overcome challenges and seize opportunities through our continuing commitment to achieving results and building relationships. We seek exceptional individuals who take pride in their work and know the importance of excellent client service.
Our motto is “Expect the Best” and that goes both ways. At Blaneys, we value a diverse and inclusive workplace that respects and supports all our staff. We offer a competitive salary based on experience and paid vacation. Your well-being is very important to us, and therefore we offer an excellent benefits package which includes health, dental, as well as an Employee Assistance Program. If you would like to gain new skills, we have abundant training and professional development opportunities to help to achieve your personal and professional goals.
We are currently recruiting for a Family Law Legal Assistant & Law Clerk for our Private Client Practice Group, who has the ability to work independently and manage multiple priorities. The ideal candidate for this position has a strong work ethic, exceptional problem-solving skills, and is comfortable working within a team. Blaney McMurtry LLP is passionate about what we do, and we are looking for someone who shares our passion to join our team.
What you will be doing:
Drafting correspondence to clients and lawyers.
Putting together briefs and documents for court proceedings.
Drafting orders.
Preparing 14B motions and divorce applications.
Preparing bills of costs.
Preparing affidavits of documents and books of authority.
Assembling answers to undertakings.
Preparing Certificates of Financial Disclosure.
Preparing Financial Statements.
Booking and managing client appointments, and court appearances.
Responsible for service and filing of court documents.
Managing information in DivorceMate and the firm’s document management system (MatterSphere).
Composing, transcribing, formatting, and proofreading all documentation for grammar, spelling, and accuracy.
Filing and organizing files.
Additional tasks as required.
Qualifications:
3+ years' legal firm experience in Family Law.
Legal Assistant/Law Clerk certification from a recognized institution.
Familiarity with all filing rules and practice direction of the courts across the GTA.
Strong working knowledge of MS Office, Divorcemate, Adobe.
Ability to diarize effectively and efficiently.
Familiarity with rules about service and filing.
Excellent attention to detail, and time management skills.
Interested applicants should apply here. Only those candidates selected for an interview will be contacted. The position is currently hybrid with 3 days in office scheduled per week. This role may transition to a full time in office role.
If you require any accommodation in the application process, please contact us. Blaney McMurtry is committed to providing accommodations for people with disabilities. If you require accommodation, we will work with you to meet your needs.
We look forward to hearing from you and thank you for your interest.
ABOUT GOWLING WLG
At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.
When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.
Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support staff work together as a team, and are respected and valued for their individual contributions.
PROFILE
We are currently recruiting for a senior level Legal Administrative Assistant to join our fast paced team. The incumbent will provide support to professionals within the Entertainment and Sports Law Group.
RESPONSIBILITIES
The incumbent’s responsibilities may include and are not limited to the following:
Manage all expenses in a timely manner and with utmost care, following up on reimbursements, as required
Strong e-filing skills – takes interest in parties/subject matter in order to enhance abilities in this area, ensuring that files are descriptive for easy retrieval
Tracking of execution of multiple agreements through practice management systems
Establishes and maintains effective working relationships with senior executive contacts/clients
Organizes and facilitates meetings, special events, books appointments, airfare, hotel arrangements and confirms reservations, attendance and agendas. Provides executive administrative support and follow-up on matters on behalf of professional
Thoroughly manages calendars and contacts, and is able to heavily implement and maintain practice management systems on behalf of busy professionals
Liaise with Billing Clerk to effectively prepare accounts, manage pre-bills and billing process, having a strong working proficiency with all accounting and billing procedures
Manage File Opening and Conflict processes and correspondence that goes with each process
Strong knowledge of general office procedures, office systems, file management and associated policies
Confidentiality, discretion and a high degree of professionalism are critical due to sensitive client high profile material and information
Take instruction, prioritize incoming work, follow through on assignments and manage ongoing tasks
A fundamental understanding of French, would be an asset
Any other duties as required
QUALIFICATIONS
Graduate from a recognized Legal Secretarial, Law Clerk or Administrative/Executive Assistant program with at least 8+ years of experience as a Legal Administrative Assistant
Interest in and understanding of entertainment and sports law
Thorough knowledge of contracts and contract procedures
Exceptional interpersonal skills with a high degree of professionalism and discretion, having the ability to communicate in a professional, efficient manner with clients and external contacts, as well as internally throughout the firm
Strong attention to detail with exceptional proofreading abilities
Must be pro-active with exceptional organizational and prioritization abilities
Fast and accurate typing speed, who produces a high quality product and takes pride in their work
Excellent oral and written communication skills, including a strong knowledge of grammar, and exceptional spelling
Ability to deal with pressure, changing priorities and multi-tasking, and be open to learning and employing new concepts and work styles
Ability to work well in a team as well as independently, especially with lawyers who have international practices
Ability to excel in a deadline-driven environment and the ability to work after hours, sometimes on short notice, in order to meet deadlines
Excellent proficiency with Word 2016, Outlook, iManage, PowerPoint, Excel and Expert Time
Gowling WLG employees benefit from a hybrid work environment.
Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.
While we appreciate all applications received, only those candidates selected for an interview will be contacted.
Sep 22, 2024
Full time
ABOUT GOWLING WLG
At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.
When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.
Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support staff work together as a team, and are respected and valued for their individual contributions.
PROFILE
We are currently recruiting for a senior level Legal Administrative Assistant to join our fast paced team. The incumbent will provide support to professionals within the Entertainment and Sports Law Group.
RESPONSIBILITIES
The incumbent’s responsibilities may include and are not limited to the following:
Manage all expenses in a timely manner and with utmost care, following up on reimbursements, as required
Strong e-filing skills – takes interest in parties/subject matter in order to enhance abilities in this area, ensuring that files are descriptive for easy retrieval
Tracking of execution of multiple agreements through practice management systems
Establishes and maintains effective working relationships with senior executive contacts/clients
Organizes and facilitates meetings, special events, books appointments, airfare, hotel arrangements and confirms reservations, attendance and agendas. Provides executive administrative support and follow-up on matters on behalf of professional
Thoroughly manages calendars and contacts, and is able to heavily implement and maintain practice management systems on behalf of busy professionals
Liaise with Billing Clerk to effectively prepare accounts, manage pre-bills and billing process, having a strong working proficiency with all accounting and billing procedures
Manage File Opening and Conflict processes and correspondence that goes with each process
Strong knowledge of general office procedures, office systems, file management and associated policies
Confidentiality, discretion and a high degree of professionalism are critical due to sensitive client high profile material and information
Take instruction, prioritize incoming work, follow through on assignments and manage ongoing tasks
A fundamental understanding of French, would be an asset
Any other duties as required
QUALIFICATIONS
Graduate from a recognized Legal Secretarial, Law Clerk or Administrative/Executive Assistant program with at least 8+ years of experience as a Legal Administrative Assistant
Interest in and understanding of entertainment and sports law
Thorough knowledge of contracts and contract procedures
Exceptional interpersonal skills with a high degree of professionalism and discretion, having the ability to communicate in a professional, efficient manner with clients and external contacts, as well as internally throughout the firm
Strong attention to detail with exceptional proofreading abilities
Must be pro-active with exceptional organizational and prioritization abilities
Fast and accurate typing speed, who produces a high quality product and takes pride in their work
Excellent oral and written communication skills, including a strong knowledge of grammar, and exceptional spelling
Ability to deal with pressure, changing priorities and multi-tasking, and be open to learning and employing new concepts and work styles
Ability to work well in a team as well as independently, especially with lawyers who have international practices
Ability to excel in a deadline-driven environment and the ability to work after hours, sometimes on short notice, in order to meet deadlines
Excellent proficiency with Word 2016, Outlook, iManage, PowerPoint, Excel and Expert Time
Gowling WLG employees benefit from a hybrid work environment.
Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.
While we appreciate all applications received, only those candidates selected for an interview will be contacted.
Administrative Assistant, Director of Legal Services
At Halton Region, we treat everyone with respect, honesty, fairness and trust. As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve. Halton Region is committed to providing accommodation to individuals with disabilities throughout the recruitment process.
Posting ID: 3484 Department: Corporate Services Division: Legal Services Pay Range: $55,206- $73,615 Job Type: Permanent Hours of Work: 35 hours per week Work Location: Halton Regional Centre, 1151 Bronte Road, Oakville Employee Group: OCT Posting Date: September 16, 2024 Application Deadline: September 22, 2024
Job Summary
This position provides administrative support to the Director and other areas of the Legal Services division.
Duties & Responsibilities
Provides overall administrative support to the Director and Legal Services division as a whole.
Manages the Director’s calendar, including the scheduling and coordinating of meetings.
Drafts, composes and prepares correspondence, memoranda, minutes, letters and other documents/materials that may be sensitive or confidential in nature.
Manages files for the Director including confidential departmental personnel and administration files.
Circulates reports to Council originating in the Legal Services Division as well as coordinates Council report circulations, corrections and submissions from other departments/divisions for Legal Services staff review.
Prepares and submits HR Action Forms and assists with on-boarding and off-boarding of divisional staff and maintains various logs and position numbers.
Additional Duties and Responsibilities
Coordinates and works with various staff including from the offices of the Regional Chair, CAO, Commissioner of Corporate Services, Communications, and Human Resources on a wide variety of matters.
Monitors and administers the annual operating budget for the division under the supervision of the Director, pays all accounts, tracks revenues and expenditures, tracks variances, performs reconciliation/journal entries and reports on same to the Director.
Responds to telephone enquiries making appropriate referrals to other legal staff where necessary.
Provides clerical and administrative support to Legal Services staff by processing membership renewals, course registrations and distributing mail.
Performs other duties, as assigned.
Skills & Qualifications
Post-secondary education in business/office administration program.
Five (5) years of administrative experience.
Experience with document management, managing budgets and expenses and calendar management.
Advanced skills in applications of Microsoft Office tools, including Word, Excel and PowerPoint.
Knowledge of SAP.
Ability to handle confidential and politically sensitive information and possess strong organizational, customer service and time management skills.
Important information about your application:
In accordance with requirements in Ontario Regulation 191/11 – Integrated Accessibility Standards and the Ontario Human Rights Code, Halton Region will accommodate the needs of individuals with disabilities throughout the recruitment process. If you require accommodation at any stage of the recruitment process, please inform the Talent Acquisition representative of the nature of the accommodation(s) you require.
Please submit your application online. We will accommodate individual needs for applicants with disabilities and others who are not able to apply online. If you experience any issues with submitting your application, please contact HR Access at 905-825-6000 extension 7700.
Applications will be accepted until 11:59 p.m. on the deadline date specified on the posting.
We encourage applications from all qualified individuals; however, only those under consideration will be contacted.
Personal information collected through the job application process will only be used for the purpose of determining qualifications for employment.
If selected for an interview, you will be contacted by email and/or phone. Please ensure the contact information provided on your resume is up to date and that you check your email and voicemail regularly.
Halton Region serves more than 624,000 residents throughout Burlington, Halton Hills, Milton and Oakville. We are committed to delivering high quality programs and services that make Halton a great place to live and work. We engage great people who contribute to meaningful work that makes a positive difference in our community. At Halton, you are encouraged to grow and succeed in your career and are recognized for your accomplishments and contributions. As an employee, you will be part of a progressive, service focused and award winning employer with a diverse and inclusive work environment.
Sep 18, 2024
Full time
Administrative Assistant, Director of Legal Services
At Halton Region, we treat everyone with respect, honesty, fairness and trust. As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve. Halton Region is committed to providing accommodation to individuals with disabilities throughout the recruitment process.
Posting ID: 3484 Department: Corporate Services Division: Legal Services Pay Range: $55,206- $73,615 Job Type: Permanent Hours of Work: 35 hours per week Work Location: Halton Regional Centre, 1151 Bronte Road, Oakville Employee Group: OCT Posting Date: September 16, 2024 Application Deadline: September 22, 2024
Job Summary
This position provides administrative support to the Director and other areas of the Legal Services division.
Duties & Responsibilities
Provides overall administrative support to the Director and Legal Services division as a whole.
Manages the Director’s calendar, including the scheduling and coordinating of meetings.
Drafts, composes and prepares correspondence, memoranda, minutes, letters and other documents/materials that may be sensitive or confidential in nature.
Manages files for the Director including confidential departmental personnel and administration files.
Circulates reports to Council originating in the Legal Services Division as well as coordinates Council report circulations, corrections and submissions from other departments/divisions for Legal Services staff review.
Prepares and submits HR Action Forms and assists with on-boarding and off-boarding of divisional staff and maintains various logs and position numbers.
Additional Duties and Responsibilities
Coordinates and works with various staff including from the offices of the Regional Chair, CAO, Commissioner of Corporate Services, Communications, and Human Resources on a wide variety of matters.
Monitors and administers the annual operating budget for the division under the supervision of the Director, pays all accounts, tracks revenues and expenditures, tracks variances, performs reconciliation/journal entries and reports on same to the Director.
Responds to telephone enquiries making appropriate referrals to other legal staff where necessary.
Provides clerical and administrative support to Legal Services staff by processing membership renewals, course registrations and distributing mail.
Performs other duties, as assigned.
Skills & Qualifications
Post-secondary education in business/office administration program.
Five (5) years of administrative experience.
Experience with document management, managing budgets and expenses and calendar management.
Advanced skills in applications of Microsoft Office tools, including Word, Excel and PowerPoint.
Knowledge of SAP.
Ability to handle confidential and politically sensitive information and possess strong organizational, customer service and time management skills.
Important information about your application:
In accordance with requirements in Ontario Regulation 191/11 – Integrated Accessibility Standards and the Ontario Human Rights Code, Halton Region will accommodate the needs of individuals with disabilities throughout the recruitment process. If you require accommodation at any stage of the recruitment process, please inform the Talent Acquisition representative of the nature of the accommodation(s) you require.
Please submit your application online. We will accommodate individual needs for applicants with disabilities and others who are not able to apply online. If you experience any issues with submitting your application, please contact HR Access at 905-825-6000 extension 7700.
Applications will be accepted until 11:59 p.m. on the deadline date specified on the posting.
We encourage applications from all qualified individuals; however, only those under consideration will be contacted.
Personal information collected through the job application process will only be used for the purpose of determining qualifications for employment.
If selected for an interview, you will be contacted by email and/or phone. Please ensure the contact information provided on your resume is up to date and that you check your email and voicemail regularly.
Halton Region serves more than 624,000 residents throughout Burlington, Halton Hills, Milton and Oakville. We are committed to delivering high quality programs and services that make Halton a great place to live and work. We engage great people who contribute to meaningful work that makes a positive difference in our community. At Halton, you are encouraged to grow and succeed in your career and are recognized for your accomplishments and contributions. As an employee, you will be part of a progressive, service focused and award winning employer with a diverse and inclusive work environment.
Shibley Righton LLP is an established law firm with offices in Toronto and Windsor. We are looking for an assistant with an interest in both Wills & Estates and Corporate to join our team. This is a unique opportunity for someone who is looking to gain experience in a busy law firm working with multiple lawyers.
Responsibilities:
· Performing a variety of administrative duties including billing, accounts and entering dockets · Preparing basic corporate documents and annual resolutions · Conducting corporate searches · Conducting interval closings · Drafting Wills and Powers of Attorney · Preparing Estate administration documentation · Administering Estates on behalf of clients . Preparing Estate accounting · Maintaining inventory of Wills and Powers of Attorney using a database · Maintaining files which includes scanning all incoming and outgoing materials to the electronic files · Preparing written correspondence based on written or verbal instructions and liaise with other lawyers, financial institutions, government and others
Qualifications:
· Law Clerk Diploma an asset · Experience as a Legal Assistant in Wills and Estates and Corporate · Excellent interpersonal and communication skills (both written and verbal) with pleasant and professional disposition · Strong computer skills and familiarity with an estate database, online search and filing websites; accounting software; electronic signing software; docketing and billing software (Training specific to our software will be provided as needed, so a willingness to learn and utilise new technology is essential) · Strong file management skills · Detail oriented with strong ability to maintain accuracy · Ability to work in a collaborative team based environment · Ability to multi-task and prioritize appropriately and effectively · Possess problem solving skills with the ability to exercise judgment to resolve issues as they arise · Ability to treat confidential matters with discretion and diplomacy
Please forward your resume with covering letter stating salary expectations in strict confidence to: recruiting@shibleyrighton.com
No agencies please. Only those candidates selected for interviews will be contacted. We will involve employees from diverse communities in the recruitment and interview proces
Sep 15, 2024
Full time
Shibley Righton LLP is an established law firm with offices in Toronto and Windsor. We are looking for an assistant with an interest in both Wills & Estates and Corporate to join our team. This is a unique opportunity for someone who is looking to gain experience in a busy law firm working with multiple lawyers.
Responsibilities:
· Performing a variety of administrative duties including billing, accounts and entering dockets · Preparing basic corporate documents and annual resolutions · Conducting corporate searches · Conducting interval closings · Drafting Wills and Powers of Attorney · Preparing Estate administration documentation · Administering Estates on behalf of clients . Preparing Estate accounting · Maintaining inventory of Wills and Powers of Attorney using a database · Maintaining files which includes scanning all incoming and outgoing materials to the electronic files · Preparing written correspondence based on written or verbal instructions and liaise with other lawyers, financial institutions, government and others
Qualifications:
· Law Clerk Diploma an asset · Experience as a Legal Assistant in Wills and Estates and Corporate · Excellent interpersonal and communication skills (both written and verbal) with pleasant and professional disposition · Strong computer skills and familiarity with an estate database, online search and filing websites; accounting software; electronic signing software; docketing and billing software (Training specific to our software will be provided as needed, so a willingness to learn and utilise new technology is essential) · Strong file management skills · Detail oriented with strong ability to maintain accuracy · Ability to work in a collaborative team based environment · Ability to multi-task and prioritize appropriately and effectively · Possess problem solving skills with the ability to exercise judgment to resolve issues as they arise · Ability to treat confidential matters with discretion and diplomacy
Please forward your resume with covering letter stating salary expectations in strict confidence to: recruiting@shibleyrighton.com
No agencies please. Only those candidates selected for interviews will be contacted. We will involve employees from diverse communities in the recruitment and interview proces
ABOUT OGILVIE LLP
Ogilvie was built in 1920 on a tradition of building relationships and working alongside our clients, and that is still our philosophy a century later. Located in downtown Edmonton, we are leaders in Corporate & Commercial, Real Estate, Litigation, Insolvency, Wills & Estates and Administrative Law.
Ogilvie provides its staff with an opportunity to be challenged and rewarded by working in a dynamic, team-oriented environment alongside some of the top lawyers in Edmonton. Putting our clients first is at the center of all we do at Ogilvie, and our specialized legal teams work side by side with our clients to help them achieve and further their business goals.
Creating successful client relationships is central to our work culture, and we are always looking for talented new people to grow our pool of expertise and provide quality service to our clients. If you think you would be a great addition to our team, we would love to hear from you.
THE OPPORTUNITY
We are currently inviting qualified candidates who are interested in dealing with a variety of corporate matters to join the Corporate team in our Edmonton office. The ideal candidate will have excellent communication skills, well-developed interpersonal skills, a strong work ethic, a willingness to learn, and a positive and professional attitude.
Our positions offer the opportunity to work within a positive work environment, and competitive compensation based on qualifications and experience.
Hours of work are 8:00 AM – 4:00 PM, Monday to Friday.
KEY RESPONSIBILITIES
Filing Alberta and Federal Annual Returns
Drafting relating to incorporations, amendments, dissolutions and various other corporate transactions
Maintaining minute book records
Processing and maintaining extra-provincial registrations as well as limited partnership registrations
Responding to daily inquiries from lawyers, legal assistants and on occasion, clients
Others duties as assigned
DESIRED SKILL SET
High professionalism and the ability to respect confidentiality
Strong understanding of legal procedures, scheduling and deadlines
Strong organizational skills
Be able to multi-task and prioritize
Interpersonal skills
Reliable and accountable
Has excellent verbal and written communication skills
Must be able to work independently as well as within a team environment
TECHNICAL ASSETS
Must have working knowledge in MS Excel, Word, Outlook, Teams
Experience in a corporate database system (ALF Cloud preferred)
ACUMIN knowledge an asset
Net Documents knowledge an asset
EDUCATION & EXPERIENCE
Must have CORES Level 1 Certification
Be a graduate of an accredited legal assistant program
APPLICATIONS
Interested applicants may apply in confidence by submitting a cover letter and resume to: HR@OgilvieLaw.com. We thank all applicants for their interest in Ogilvie; however, only those candidates selected for an interview will be contacted.
Job Types: Full-time, Permanent
Sep 10, 2024
Full time
ABOUT OGILVIE LLP
Ogilvie was built in 1920 on a tradition of building relationships and working alongside our clients, and that is still our philosophy a century later. Located in downtown Edmonton, we are leaders in Corporate & Commercial, Real Estate, Litigation, Insolvency, Wills & Estates and Administrative Law.
Ogilvie provides its staff with an opportunity to be challenged and rewarded by working in a dynamic, team-oriented environment alongside some of the top lawyers in Edmonton. Putting our clients first is at the center of all we do at Ogilvie, and our specialized legal teams work side by side with our clients to help them achieve and further their business goals.
Creating successful client relationships is central to our work culture, and we are always looking for talented new people to grow our pool of expertise and provide quality service to our clients. If you think you would be a great addition to our team, we would love to hear from you.
THE OPPORTUNITY
We are currently inviting qualified candidates who are interested in dealing with a variety of corporate matters to join the Corporate team in our Edmonton office. The ideal candidate will have excellent communication skills, well-developed interpersonal skills, a strong work ethic, a willingness to learn, and a positive and professional attitude.
Our positions offer the opportunity to work within a positive work environment, and competitive compensation based on qualifications and experience.
Hours of work are 8:00 AM – 4:00 PM, Monday to Friday.
KEY RESPONSIBILITIES
Filing Alberta and Federal Annual Returns
Drafting relating to incorporations, amendments, dissolutions and various other corporate transactions
Maintaining minute book records
Processing and maintaining extra-provincial registrations as well as limited partnership registrations
Responding to daily inquiries from lawyers, legal assistants and on occasion, clients
Others duties as assigned
DESIRED SKILL SET
High professionalism and the ability to respect confidentiality
Strong understanding of legal procedures, scheduling and deadlines
Strong organizational skills
Be able to multi-task and prioritize
Interpersonal skills
Reliable and accountable
Has excellent verbal and written communication skills
Must be able to work independently as well as within a team environment
TECHNICAL ASSETS
Must have working knowledge in MS Excel, Word, Outlook, Teams
Experience in a corporate database system (ALF Cloud preferred)
ACUMIN knowledge an asset
Net Documents knowledge an asset
EDUCATION & EXPERIENCE
Must have CORES Level 1 Certification
Be a graduate of an accredited legal assistant program
APPLICATIONS
Interested applicants may apply in confidence by submitting a cover letter and resume to: HR@OgilvieLaw.com. We thank all applicants for their interest in Ogilvie; however, only those candidates selected for an interview will be contacted.
Job Types: Full-time, Permanent
Fasken Martineau DuMoulin LLP
Vancouver, British Columbia, Canada
Who We Are
Fasken is a leading international business law and litigation firm, and was recently voted one of Canada’s Best Employers for 2023. Our firm’s 950 lawyers are located across offices in Vancouver, Surrey, Calgary, Toronto, Ottawa, Montréal, Québec City, London and Johannesburg and an office in the professional and retail district known as Taza (/Ta-Zah/) on Tsuut’ina lands. Providing strategic and thoughtful advice in all areas of business law, our broad range of clients include close to half of the Fortune 100 companies, as well as corporate clients, government agencies, regulatory authorities, non-profit bodies and individuals. Our clients interests are paramount in all that we do and we take pride in supporting our communities. We are a place where bright, talented, and collegial people want to work together and we work hard together to achieve our goals in a collaborative and efficient way.
A Day In The Life
The successful candidate will act in a support role across various practice groups in our Vancouver office. The ideal candidate will possess a strong work ethic, be collaborative, professional, adaptable and is someone who cares about the quality of their work.
This is a full-time on site position and occasional pre-authorized overtime may be required to meet client needs. This role reports to the Manager of Legal Support Services.
Responsibilities include, but are not limited to:
Open files and conduct conflict searches
Create routine documents
Coordinate large scan, print or copy jobs
Submit expenses
Prepare cheque requests and courier packages
Assist with preparation of closing books
Provide overflow support of administrative tasks
Other duties as required
Required Knowledge and Experience
Completion of a post-secondary Legal Assistant or Paralegal course
Preference for an applicant with co-op, internship, or previous work experience in a law firm environment
New graduates are encouraged to apply with a recognized certification
In-depth understanding of business and legal terminology
Superior computer and typing skills; proficiency in MS Office 365, Word, Excel, Power Point, Adobe Pro, digital dictation, iManage DMS, etc.
Why Work With Us
Fasken is dedicated to rewarding your contributions and encouraging your professional development. We offer a comprehensive salary and benefits package that is very competitive, together with opportunities for personal and professional growth. Our benefits include:
A health and wellness subsidy
An annual education & tuition reimbursement
Flexible medical and dental benefits (effective from day one)
Short term and long term disability insurance
Personal days
Employee & family assistance program
Paid vacation and sick days
Group retirement savings plan with matching contributions
Monetary incentive for employee referrals
Flexible working arrangements
Opportunities to give back to your community through firm initiatives
An engaging firm culture that celebrates our hardworking and dedicated people
Diversity and Inclusion
At Fasken we believe a diverse workplace comprises individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. Fasken is committed to diversity and inclusion in all that we do.
Accessibility and Accommodation
It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.
Background and Reference Checks
Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check, employment and educational verification.
Compensation
The typical salary range for this position is $43,000 - $55,000 annually; the base pay offered is based on location and may vary depending on job-related knowledge, skills, experience, internal and market equity.
Your Application
We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted. You can submit your application via our Careers page.
Sep 08, 2024
Full time
Who We Are
Fasken is a leading international business law and litigation firm, and was recently voted one of Canada’s Best Employers for 2023. Our firm’s 950 lawyers are located across offices in Vancouver, Surrey, Calgary, Toronto, Ottawa, Montréal, Québec City, London and Johannesburg and an office in the professional and retail district known as Taza (/Ta-Zah/) on Tsuut’ina lands. Providing strategic and thoughtful advice in all areas of business law, our broad range of clients include close to half of the Fortune 100 companies, as well as corporate clients, government agencies, regulatory authorities, non-profit bodies and individuals. Our clients interests are paramount in all that we do and we take pride in supporting our communities. We are a place where bright, talented, and collegial people want to work together and we work hard together to achieve our goals in a collaborative and efficient way.
A Day In The Life
The successful candidate will act in a support role across various practice groups in our Vancouver office. The ideal candidate will possess a strong work ethic, be collaborative, professional, adaptable and is someone who cares about the quality of their work.
This is a full-time on site position and occasional pre-authorized overtime may be required to meet client needs. This role reports to the Manager of Legal Support Services.
Responsibilities include, but are not limited to:
Open files and conduct conflict searches
Create routine documents
Coordinate large scan, print or copy jobs
Submit expenses
Prepare cheque requests and courier packages
Assist with preparation of closing books
Provide overflow support of administrative tasks
Other duties as required
Required Knowledge and Experience
Completion of a post-secondary Legal Assistant or Paralegal course
Preference for an applicant with co-op, internship, or previous work experience in a law firm environment
New graduates are encouraged to apply with a recognized certification
In-depth understanding of business and legal terminology
Superior computer and typing skills; proficiency in MS Office 365, Word, Excel, Power Point, Adobe Pro, digital dictation, iManage DMS, etc.
Why Work With Us
Fasken is dedicated to rewarding your contributions and encouraging your professional development. We offer a comprehensive salary and benefits package that is very competitive, together with opportunities for personal and professional growth. Our benefits include:
A health and wellness subsidy
An annual education & tuition reimbursement
Flexible medical and dental benefits (effective from day one)
Short term and long term disability insurance
Personal days
Employee & family assistance program
Paid vacation and sick days
Group retirement savings plan with matching contributions
Monetary incentive for employee referrals
Flexible working arrangements
Opportunities to give back to your community through firm initiatives
An engaging firm culture that celebrates our hardworking and dedicated people
Diversity and Inclusion
At Fasken we believe a diverse workplace comprises individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. Fasken is committed to diversity and inclusion in all that we do.
Accessibility and Accommodation
It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.
Background and Reference Checks
Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check, employment and educational verification.
Compensation
The typical salary range for this position is $43,000 - $55,000 annually; the base pay offered is based on location and may vary depending on job-related knowledge, skills, experience, internal and market equity.
Your Application
We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted. You can submit your application via our Careers page.
Why work at Blaney McMurtry LLP?
Blaney McMurtry LLP is a multi-service 120 + lawyer firm, based in the heart of downtown Toronto. For more than sixty-five years, we have helped clients overcome challenges and seize opportunities through our continuing commitment to achieving results and building relationships. We seek exceptional individuals who take pride in their work and know the importance of excellent client service.
Our motto is “Expect the Best” and that goes both ways. At Blaneys, we value a diverse and inclusive workplace that respects and supports all of our staff. We offer a competitive salary based on experience and paid vacation. Your well-being is very important to us and this is why we offer an excellent benefits package which includes health, dental, as well as an Employee Assistance Program. If you would like to gain new skills, we have abundant training and professional development opportunities to help to achieve your personal and professional goals.
We are currently recruiting for an experienced Litigation Legal Assistant. This opportunity is excellent for those who are keen to expand their knowledge in all areas of law and work in a fast-paced environment with supportive and knowledgeable colleagues. While the role will primarily be litigation based, there are additional opportunities to gain experience in other areas of the law. Blaney McMurtry LLP is passionate about what we do and we are looking for someone who shares our passion to join our team.
What you will be doing:
Assisting in preparing correspondence, pleading, Affidavit of Documents, Motion Records, Mediation Memos and other legal documents.
Drafting/proofreading, serving, and filing legal documents.
Providing transcriptions.
Managing multiple lawyers and their practices.
Preparing special reports including gathering and summarizing data.
Maintaining physical and electronic document system.
Preparing bills of costs and cheque requisitions.
Ability to schedule Examinations for Discovery, various court appearances efficiently, other meetings and manage calendars.
Exercising initiative and judgement to relieve lawyers of administrative detail.
Working with various programs such as Caselines, ACL, Conveyancer, Teraview, Divorcemate etc. as required.
Managing files through all stages of the legal process.
Collaborating with other legal assistants on larger projects and providing back-up support for absences.
Other duties as assigned.
Qualifications:
10+ years of experience in the legal industry. Experience in Insurance Litigation is an added advantage.
Completion of a Legal Assistant or Law Clerk Diploma an asset.
Team-player attitude with strong communication skills.
Thorough understanding of the Rules of Civil Procedure.
Proficient in Microsoft Office Suite.
Ability to multi-task and manage your time in a fast-paced environment.
Willingness to learn.
Attention to detail.
Maintain strict confidentiality.
Strong working knowledge of all accounting and billing procedures
Sep 07, 2024
Full time
Why work at Blaney McMurtry LLP?
Blaney McMurtry LLP is a multi-service 120 + lawyer firm, based in the heart of downtown Toronto. For more than sixty-five years, we have helped clients overcome challenges and seize opportunities through our continuing commitment to achieving results and building relationships. We seek exceptional individuals who take pride in their work and know the importance of excellent client service.
Our motto is “Expect the Best” and that goes both ways. At Blaneys, we value a diverse and inclusive workplace that respects and supports all of our staff. We offer a competitive salary based on experience and paid vacation. Your well-being is very important to us and this is why we offer an excellent benefits package which includes health, dental, as well as an Employee Assistance Program. If you would like to gain new skills, we have abundant training and professional development opportunities to help to achieve your personal and professional goals.
We are currently recruiting for an experienced Litigation Legal Assistant. This opportunity is excellent for those who are keen to expand their knowledge in all areas of law and work in a fast-paced environment with supportive and knowledgeable colleagues. While the role will primarily be litigation based, there are additional opportunities to gain experience in other areas of the law. Blaney McMurtry LLP is passionate about what we do and we are looking for someone who shares our passion to join our team.
What you will be doing:
Assisting in preparing correspondence, pleading, Affidavit of Documents, Motion Records, Mediation Memos and other legal documents.
Drafting/proofreading, serving, and filing legal documents.
Providing transcriptions.
Managing multiple lawyers and their practices.
Preparing special reports including gathering and summarizing data.
Maintaining physical and electronic document system.
Preparing bills of costs and cheque requisitions.
Ability to schedule Examinations for Discovery, various court appearances efficiently, other meetings and manage calendars.
Exercising initiative and judgement to relieve lawyers of administrative detail.
Working with various programs such as Caselines, ACL, Conveyancer, Teraview, Divorcemate etc. as required.
Managing files through all stages of the legal process.
Collaborating with other legal assistants on larger projects and providing back-up support for absences.
Other duties as assigned.
Qualifications:
10+ years of experience in the legal industry. Experience in Insurance Litigation is an added advantage.
Completion of a Legal Assistant or Law Clerk Diploma an asset.
Team-player attitude with strong communication skills.
Thorough understanding of the Rules of Civil Procedure.
Proficient in Microsoft Office Suite.
Ability to multi-task and manage your time in a fast-paced environment.
Willingness to learn.
Attention to detail.
Maintain strict confidentiality.
Strong working knowledge of all accounting and billing procedures
Are you passionate about the law? If you thrive in a team environment where your attention to detail, ability to take initiative and client service skills are key, come join us as a Legal Assistant!
We are looking for motivated and positive new members to join our team, who thrive on keeping others organized and providing excellent service. We are seeking an experienced Legal Assistant to work independently and ensure that all tasks and requests are completed accurately and in a timely fashion. Your success will be measured by your ability to achieve timely results in the context of a respectful, inclusive and service-minded style.
What will you do?
Prepare and proofread legal and administrative documents
Carry out file management processes, including maintaining and organizing legal files, both electronically and hardcopy
Manage a bring forward system for a legal practice (i.e. a diarization system)
Compile and prepare pleadings, trial binders, factums, briefs and other information packages
Respond to telephone inquiries from City of Edmonton contacts and the public
Obtain and prepare meeting agendas and schedule and prepare for meetings
Conduct Land Title/Registry searches and register documents at Land Titles
Create cheque requisitions and other forms of payment, including related follow-up
Enter data into various software systems and programs, including transcription from oral and hand-written copies and creating miscellaneous forms, documents, labels, etc.
Prepare and distribute correspondence
Gather and prepare information for reports, audits, and other documents
Responsible for ongoing calendar management
Provide support to the team as required
Additional related duties as assigned
Qualifications :
Completion of the twelfth (12th) school grade
Successful completion of a related Office Assistant; Legal Major, Certificate program from an approved business school/college. A Legal Assistant/Paralegal Diploma will also be considered
Minimum of three (3) years of experience working as a Legal Assistant
Assets:
Experience with electronic document management systems
Skills required for success:
Litigation experience is required
Experience with Alberta Rules of Court and Civil Litigation is required
Ability to act with discretion and good judgment in regards to confidentiality
Working knowledge of Gmail, Google Calendar, Google Drive, and Microsoft Office (including Word and Excel)
Proficient and accurate typing skills, including spelling, grammar, and punctuation
Excellent organization and file management skills
Ability to work independently and manage complex workloads with high attention to detail
Ability to prioritize tasks from multiple sources
Alignment to our Cultural Commitments and Leadership Competencies (https://bit.ly/4brRrXm)
Embracing a culture of equity, diversity, reconciliation and inclusion
Applicants may be tested
Conditions of Employment:
Hire is dependent on a Criminal Records Check (CRC) security clearance that is satisfactory to the City of Edmonton and is a requirement of this position. There may be a cost associated with this requirement.
Work Environment:
Note : This position may be eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52.
The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.
The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact employment@edmonton.ca . Learn more about our benefits https://bit.ly/COEbenefits.
Sep 07, 2024
Full time
Are you passionate about the law? If you thrive in a team environment where your attention to detail, ability to take initiative and client service skills are key, come join us as a Legal Assistant!
We are looking for motivated and positive new members to join our team, who thrive on keeping others organized and providing excellent service. We are seeking an experienced Legal Assistant to work independently and ensure that all tasks and requests are completed accurately and in a timely fashion. Your success will be measured by your ability to achieve timely results in the context of a respectful, inclusive and service-minded style.
What will you do?
Prepare and proofread legal and administrative documents
Carry out file management processes, including maintaining and organizing legal files, both electronically and hardcopy
Manage a bring forward system for a legal practice (i.e. a diarization system)
Compile and prepare pleadings, trial binders, factums, briefs and other information packages
Respond to telephone inquiries from City of Edmonton contacts and the public
Obtain and prepare meeting agendas and schedule and prepare for meetings
Conduct Land Title/Registry searches and register documents at Land Titles
Create cheque requisitions and other forms of payment, including related follow-up
Enter data into various software systems and programs, including transcription from oral and hand-written copies and creating miscellaneous forms, documents, labels, etc.
Prepare and distribute correspondence
Gather and prepare information for reports, audits, and other documents
Responsible for ongoing calendar management
Provide support to the team as required
Additional related duties as assigned
Qualifications :
Completion of the twelfth (12th) school grade
Successful completion of a related Office Assistant; Legal Major, Certificate program from an approved business school/college. A Legal Assistant/Paralegal Diploma will also be considered
Minimum of three (3) years of experience working as a Legal Assistant
Assets:
Experience with electronic document management systems
Skills required for success:
Litigation experience is required
Experience with Alberta Rules of Court and Civil Litigation is required
Ability to act with discretion and good judgment in regards to confidentiality
Working knowledge of Gmail, Google Calendar, Google Drive, and Microsoft Office (including Word and Excel)
Proficient and accurate typing skills, including spelling, grammar, and punctuation
Excellent organization and file management skills
Ability to work independently and manage complex workloads with high attention to detail
Ability to prioritize tasks from multiple sources
Alignment to our Cultural Commitments and Leadership Competencies (https://bit.ly/4brRrXm)
Embracing a culture of equity, diversity, reconciliation and inclusion
Applicants may be tested
Conditions of Employment:
Hire is dependent on a Criminal Records Check (CRC) security clearance that is satisfactory to the City of Edmonton and is a requirement of this position. There may be a cost associated with this requirement.
Work Environment:
Note : This position may be eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52.
The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.
The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact employment@edmonton.ca . Learn more about our benefits https://bit.ly/COEbenefits.
We are a leading financial services provider committed to making decisions easier and lives better for our customers and colleagues around the world. From our environmental initiatives to our community investments, we lead with values throughout our business. To help us stand out, we help you step up, because when colleagues are healthy, respected and meaningfully challenged, we all thrive. Discover how you can grow your career, make impact and drive real change with our Winning Team today.
Working Arrangement
Hybrid
Job Description
This role is a legal support specialist role for Manulife working as part of a shared services group within the Governance, Investments and Transactions Team. The Legal Support Specialist plans, coordinates and executes on all public company filing and related matters to ensure the timely, and cost-effective support for matters related to Manulife’s corporate and securities regulatory requirements.
Responsibilities include:
Compile relevant information and complete corporate and securities regulatory filings (including filing continuous disclosure documents, insider reports and prospectus and related material), in Canada, the United States as well as with stock exchanges and regulatory bodies outside of North America.
Drafting standard resolutions, notices, agreements and related documentation needed to support various filings.
Acting as Business Unit Compliance Officer for securities-related matters.
As a member of the shared services group, provide back-up support to colleagues as the need arises and under the supervision of other members of the Governance, Investments and Transactions Team.
Act as a resource for colleagues on securities regulatory filings.
Maintain knowledge of developments in securities-related filing requirements and, inform lawyers and others of changes impacting Manulife and revise precedent documents and internal processes and procedures to address regulatory changes.
Complete project-based tasks supporting the lawyers in the Governance, Investments and Transactions Team
Create and manage process documentation and make appropriate recommendations that will positively impact operational efficiency and risk mitigation
Qualifications
Post-Secondary education or equivalent combination of business experience
Experience as a law clerk or paralegal would be an asset but is not required
Exceptional organizational skills, relationship management and well-developed project management skills
Exceptional attention to detail, shown ability to work well under pressure and successfully execute multiple changing priorities
Outstanding interpersonal and organizational skills with the ability to work well in a team environment, as well as with other departments and outside parties
Strong priority-setting skills, marshaling resources to get things done and effective use of time to meet deadlines for filing requirements
Ability to be discreet when handling confidential issues
Ability to take direction and then to work independently and proactively, handling various tasks simultaneously while seeking guidance where appropriate
Ability to use good judgment when responding to issues or requests
Strong oral and written communication skills
Ability to think strategically, assess alternatives for short and long-term impacts and act decisively
Working Conditions:
The standard work week is 37.5 hours per week. Flexibility to work outside of normal business hours will be periodically required in order to meet critical filing deadlines.
#LI-Hybrid
About Manulife and John Hancock
Manulife Financial Corporation is a leading international financial services group that helps people make their decisions easier and lives better. With our global headquarters in Toronto, Canada, we operate as Manulife across our offices in Asia, Canada, and Europe, and primarily as John Hancock in the United States. We provide financial advice, insurance, and wealth and asset management solutions for individuals, groups and institutions. At the end of 2022, we had more than 40,000 employees, over 116,000 agents, and thousands of distribution partners, serving over 34 million customers. At the end of 2022, we had $1.3 trillion (US$1.0 trillion) in assets under management and administration, including total invested assets of $0.4 trillion (US $0.3 trillion), and segregated funds net assets of $0.3 trillion (US$0.3 trillion). We trade as ‘MFC’ on the Toronto, New York, and the Philippine stock exchanges, and under ‘945’ in Hong Kong.
Manulife is an Equal Opportunity Employer
At Manulife /John Hancock , we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour , ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.
It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process . All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies . To request a reasonable accommodation in the application process, contact recruitment@manulife.com .
Aug 30, 2024
Full time
We are a leading financial services provider committed to making decisions easier and lives better for our customers and colleagues around the world. From our environmental initiatives to our community investments, we lead with values throughout our business. To help us stand out, we help you step up, because when colleagues are healthy, respected and meaningfully challenged, we all thrive. Discover how you can grow your career, make impact and drive real change with our Winning Team today.
Working Arrangement
Hybrid
Job Description
This role is a legal support specialist role for Manulife working as part of a shared services group within the Governance, Investments and Transactions Team. The Legal Support Specialist plans, coordinates and executes on all public company filing and related matters to ensure the timely, and cost-effective support for matters related to Manulife’s corporate and securities regulatory requirements.
Responsibilities include:
Compile relevant information and complete corporate and securities regulatory filings (including filing continuous disclosure documents, insider reports and prospectus and related material), in Canada, the United States as well as with stock exchanges and regulatory bodies outside of North America.
Drafting standard resolutions, notices, agreements and related documentation needed to support various filings.
Acting as Business Unit Compliance Officer for securities-related matters.
As a member of the shared services group, provide back-up support to colleagues as the need arises and under the supervision of other members of the Governance, Investments and Transactions Team.
Act as a resource for colleagues on securities regulatory filings.
Maintain knowledge of developments in securities-related filing requirements and, inform lawyers and others of changes impacting Manulife and revise precedent documents and internal processes and procedures to address regulatory changes.
Complete project-based tasks supporting the lawyers in the Governance, Investments and Transactions Team
Create and manage process documentation and make appropriate recommendations that will positively impact operational efficiency and risk mitigation
Qualifications
Post-Secondary education or equivalent combination of business experience
Experience as a law clerk or paralegal would be an asset but is not required
Exceptional organizational skills, relationship management and well-developed project management skills
Exceptional attention to detail, shown ability to work well under pressure and successfully execute multiple changing priorities
Outstanding interpersonal and organizational skills with the ability to work well in a team environment, as well as with other departments and outside parties
Strong priority-setting skills, marshaling resources to get things done and effective use of time to meet deadlines for filing requirements
Ability to be discreet when handling confidential issues
Ability to take direction and then to work independently and proactively, handling various tasks simultaneously while seeking guidance where appropriate
Ability to use good judgment when responding to issues or requests
Strong oral and written communication skills
Ability to think strategically, assess alternatives for short and long-term impacts and act decisively
Working Conditions:
The standard work week is 37.5 hours per week. Flexibility to work outside of normal business hours will be periodically required in order to meet critical filing deadlines.
#LI-Hybrid
About Manulife and John Hancock
Manulife Financial Corporation is a leading international financial services group that helps people make their decisions easier and lives better. With our global headquarters in Toronto, Canada, we operate as Manulife across our offices in Asia, Canada, and Europe, and primarily as John Hancock in the United States. We provide financial advice, insurance, and wealth and asset management solutions for individuals, groups and institutions. At the end of 2022, we had more than 40,000 employees, over 116,000 agents, and thousands of distribution partners, serving over 34 million customers. At the end of 2022, we had $1.3 trillion (US$1.0 trillion) in assets under management and administration, including total invested assets of $0.4 trillion (US $0.3 trillion), and segregated funds net assets of $0.3 trillion (US$0.3 trillion). We trade as ‘MFC’ on the Toronto, New York, and the Philippine stock exchanges, and under ‘945’ in Hong Kong.
Manulife is an Equal Opportunity Employer
At Manulife /John Hancock , we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour , ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.
It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process . All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies . To request a reasonable accommodation in the application process, contact recruitment@manulife.com .
Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada’s most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary.
Our Culture:
At Cassels, our mission is to attract, retain and promote individuals of exceptional ability and talent from as broad a range of backgrounds as possible. We offer meaningful career opportunities, invest in professional growth, and foster an inclusive environment. Our Firm’s success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all.
Role Overview:
Our Toronto office is currently recruiting for a Legal Assistant with litigation experience to work in our commercial litigation group providing a variety of routine legal, executive, and administrative duties. This role requires a candidate who has exceptional communication skills when dealing with lawyers, firm personnel, clients, and third parties.
The successful candidate will be responsible for:
Preparing legal documents from written and oral instructions and precedents.
Drafting routine correspondence on behalf of lawyers.
Applying proofreading and editing skills to documents and correspondence.
Obtaining information and instructions from clients and forwarding to lawyer.
Assisting in management of lawyer’s practice, i.e., opening files, arranging meetings, scheduling hearing dates with government bodies and/or representatives, arranging travel and/or accommodations.
Managing bring forward system and keeping lawyer apprised of matters in office.
Assembling of affidavits, motion records, factums and books of authorities.
Drafting of basic pleadings.
Coordinating with process servers regarding service and filing of court materials.
Coordinating with court offices regarding trial and motions bookings and related court material filings.
Drafting cover/service letters and coordinating delivery of documents.
Coordinating and monitor administrative functions to ensure completion of work accurately and within established time frames.
Providing support to other lawyers and staff as required and requested.
The successful candidate must have the following education, experience and/or demonstrated skills:
College Diploma in Legal Administration.
A minimum of 3 years legal assistant experience in a similar environment. Experience in construction is considered an asset.
Proficient in MS Office with strong computer skills in Microsoft Word, Excel and PowerPoint.
Knowledge of Automated Civil Litigation (ACL).
Experience with court material filings.
Knowledge and familiarity with CaseLines.
Ability to work with minimal supervision, as well as part of a collegial and outgoing team.
Exceptional administrative and organizational skills.
Be flexible, work under pressure and adapt to changing situations easily.
Juggle multiple priorities, meet deadlines and exhibit sound judgment.
Maintain accuracy with a high attention to detail.
Exceptional communication skills (both verbal and written) when dealing with lawyers, firm personnel, clients, and third parties.
Adaptable to changing priorities in a fast-paced environment.
Embrace innovation and process improvement, including early adoption of new technology.
Employment Type : Permanent, Full-Time
What we offer:
Competitive compensation + Extended Health & Dental Care
RRSP Matching Program
Education/tuition allowance
Fitness Reimbursement Program
Diversity and Inclusion Centric Culture
A Culture of Wellness: Cassels recognizes the importance of wellness and provides a comprehensive program that addresses the mental and physical well-being of our employees by providing resources, services, training and support on an ongoing basis.
A fully stocked kitchen with healthy snacks, plus coffee, tea, and drinks throughout the year.
A business casual dress code (client/day specific)
Employee referral bonus.
A hybrid work environment
Cassels is an equal opportunity employer with a strong commitment to diversity, inclusion, equity and an accessible environment. It is our priority to remove barriers to provide equal access to employment. We strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, people from gender and sexually diverse communities and/or people with intersectional identities. All qualified candidates are encouraged to apply, and we will provide appropriate accommodation for candidates with disabilities or accessibility needs throughout the recruitment process, upon request. Please contact our recruiter for any questions, accommodations or specific requests.
We wish to thank all applicants for their interest, however, only candidates selected for interviews will be contacted. We regret that we are unable to respond to individual inquiries about application status, unless required for accommodation purposes.
Aug 28, 2024
Full time
Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada’s most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary.
Our Culture:
At Cassels, our mission is to attract, retain and promote individuals of exceptional ability and talent from as broad a range of backgrounds as possible. We offer meaningful career opportunities, invest in professional growth, and foster an inclusive environment. Our Firm’s success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all.
Role Overview:
Our Toronto office is currently recruiting for a Legal Assistant with litigation experience to work in our commercial litigation group providing a variety of routine legal, executive, and administrative duties. This role requires a candidate who has exceptional communication skills when dealing with lawyers, firm personnel, clients, and third parties.
The successful candidate will be responsible for:
Preparing legal documents from written and oral instructions and precedents.
Drafting routine correspondence on behalf of lawyers.
Applying proofreading and editing skills to documents and correspondence.
Obtaining information and instructions from clients and forwarding to lawyer.
Assisting in management of lawyer’s practice, i.e., opening files, arranging meetings, scheduling hearing dates with government bodies and/or representatives, arranging travel and/or accommodations.
Managing bring forward system and keeping lawyer apprised of matters in office.
Assembling of affidavits, motion records, factums and books of authorities.
Drafting of basic pleadings.
Coordinating with process servers regarding service and filing of court materials.
Coordinating with court offices regarding trial and motions bookings and related court material filings.
Drafting cover/service letters and coordinating delivery of documents.
Coordinating and monitor administrative functions to ensure completion of work accurately and within established time frames.
Providing support to other lawyers and staff as required and requested.
The successful candidate must have the following education, experience and/or demonstrated skills:
College Diploma in Legal Administration.
A minimum of 3 years legal assistant experience in a similar environment. Experience in construction is considered an asset.
Proficient in MS Office with strong computer skills in Microsoft Word, Excel and PowerPoint.
Knowledge of Automated Civil Litigation (ACL).
Experience with court material filings.
Knowledge and familiarity with CaseLines.
Ability to work with minimal supervision, as well as part of a collegial and outgoing team.
Exceptional administrative and organizational skills.
Be flexible, work under pressure and adapt to changing situations easily.
Juggle multiple priorities, meet deadlines and exhibit sound judgment.
Maintain accuracy with a high attention to detail.
Exceptional communication skills (both verbal and written) when dealing with lawyers, firm personnel, clients, and third parties.
Adaptable to changing priorities in a fast-paced environment.
Embrace innovation and process improvement, including early adoption of new technology.
Employment Type : Permanent, Full-Time
What we offer:
Competitive compensation + Extended Health & Dental Care
RRSP Matching Program
Education/tuition allowance
Fitness Reimbursement Program
Diversity and Inclusion Centric Culture
A Culture of Wellness: Cassels recognizes the importance of wellness and provides a comprehensive program that addresses the mental and physical well-being of our employees by providing resources, services, training and support on an ongoing basis.
A fully stocked kitchen with healthy snacks, plus coffee, tea, and drinks throughout the year.
A business casual dress code (client/day specific)
Employee referral bonus.
A hybrid work environment
Cassels is an equal opportunity employer with a strong commitment to diversity, inclusion, equity and an accessible environment. It is our priority to remove barriers to provide equal access to employment. We strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, people from gender and sexually diverse communities and/or people with intersectional identities. All qualified candidates are encouraged to apply, and we will provide appropriate accommodation for candidates with disabilities or accessibility needs throughout the recruitment process, upon request. Please contact our recruiter for any questions, accommodations or specific requests.
We wish to thank all applicants for their interest, however, only candidates selected for interviews will be contacted. We regret that we are unable to respond to individual inquiries about application status, unless required for accommodation purposes.
The Ministry of the Attorney General requires a highly organized and proactive individual to provide full administrative assistance to Managers and/or Deputy Directors in the Crown Law Office-Civil Division. The Branch: Crown Law Office - Civil (CLOC) is responsible for providing litigation and advisory services to various government bodies. CLOC has close to 100 counsel and opens on average 1,300 new files a year. The members of the advisory services group act as solicitors for the ministry of the Attorney General and also provide legal advice to other ministries and agencies on a broad spectrum of legal issues with government-wide significance. Counsel in the litigation services group provide legal representation of the Crown, its ministries, agencies, boards and commissions in a wide variety of matters involving issues of public importance in all levels of courts. Note: There is one temporary position available for 12 months with possible extension. This position could entail working with Managers or Deputy Directors.
OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:
We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace. We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions. Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service. We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code . Refer to the "How to apply" section if you require a disability-related accommodation.
What can I expect to do in this role?
In this position, you will:
Provide secretarial, administrative and clerical support services to Managers and/or Deputy Directors.
Prepare, update and coordinate the production, approvals and distribution of human resources, administrative and financial documents.
Provide assistance with coordination of facilities and accommodation requirements for the office.
Organize, track and schedule meetings and office events as required by management.
Track and schedule managers' schedules.
Provide backup support for the receptionist and other administrative assistants as required.
Maintain filing systems.
Respond to or redirect inquiries as required.
How do I qualify?
Essential Skills and Knowledge
You can obtain knowledge and understanding of the Crown Law Office - Civil's role, objectives and activities.
You have knowledge of and experience with secretarial functions, administrative methods and established internal office procedures.
You have knowledge of administrative, human resources and basic accounting policies, guidelines and procedures.
You are proficient with standard software applications such as Word, Excel, PowerPoint, Adobe Acrobat, and MS Forms to produce, track or create correspondence, summary reports, spreadsheets, and statistical reports.
You can operate and maintain office equipment such as photocopiers, facsimiles, printers, and binding machines to copy, fax, print and bind material/information.
Typing to 50 wpm.
Communication and Interpersonal Skills
You can:
Provide quality and timely service to internal and external clients (example: senior management, counsel, staff and vendors).
Work independently with minimal guidance.
Work with a high degree of tact, initiative and judgement when dealing with staff or handling confidential human resources information.
Draft or compose letters for managers, or emails to staff regarding administrative or procedural changes.
Organization and Problem-Solving Skills
You can:
Coordinate the activities and maintain the filing systems.
Set priorities to meet conflicting demands.
Work in a high pressure environment.
Produce work accurately and in a timely fashion.
Gather information to assess the concern and urgency of the problem.
1 English Temporary, duration up to 12 months, 720 Bay St, Toronto, Toronto Region, Criminal Record Check
Aug 27, 2024
Full time
The Ministry of the Attorney General requires a highly organized and proactive individual to provide full administrative assistance to Managers and/or Deputy Directors in the Crown Law Office-Civil Division. The Branch: Crown Law Office - Civil (CLOC) is responsible for providing litigation and advisory services to various government bodies. CLOC has close to 100 counsel and opens on average 1,300 new files a year. The members of the advisory services group act as solicitors for the ministry of the Attorney General and also provide legal advice to other ministries and agencies on a broad spectrum of legal issues with government-wide significance. Counsel in the litigation services group provide legal representation of the Crown, its ministries, agencies, boards and commissions in a wide variety of matters involving issues of public importance in all levels of courts. Note: There is one temporary position available for 12 months with possible extension. This position could entail working with Managers or Deputy Directors.
OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:
We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace. We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions. Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service. We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code . Refer to the "How to apply" section if you require a disability-related accommodation.
What can I expect to do in this role?
In this position, you will:
Provide secretarial, administrative and clerical support services to Managers and/or Deputy Directors.
Prepare, update and coordinate the production, approvals and distribution of human resources, administrative and financial documents.
Provide assistance with coordination of facilities and accommodation requirements for the office.
Organize, track and schedule meetings and office events as required by management.
Track and schedule managers' schedules.
Provide backup support for the receptionist and other administrative assistants as required.
Maintain filing systems.
Respond to or redirect inquiries as required.
How do I qualify?
Essential Skills and Knowledge
You can obtain knowledge and understanding of the Crown Law Office - Civil's role, objectives and activities.
You have knowledge of and experience with secretarial functions, administrative methods and established internal office procedures.
You have knowledge of administrative, human resources and basic accounting policies, guidelines and procedures.
You are proficient with standard software applications such as Word, Excel, PowerPoint, Adobe Acrobat, and MS Forms to produce, track or create correspondence, summary reports, spreadsheets, and statistical reports.
You can operate and maintain office equipment such as photocopiers, facsimiles, printers, and binding machines to copy, fax, print and bind material/information.
Typing to 50 wpm.
Communication and Interpersonal Skills
You can:
Provide quality and timely service to internal and external clients (example: senior management, counsel, staff and vendors).
Work independently with minimal guidance.
Work with a high degree of tact, initiative and judgement when dealing with staff or handling confidential human resources information.
Draft or compose letters for managers, or emails to staff regarding administrative or procedural changes.
Organization and Problem-Solving Skills
You can:
Coordinate the activities and maintain the filing systems.
Set priorities to meet conflicting demands.
Work in a high pressure environment.
Produce work accurately and in a timely fashion.
Gather information to assess the concern and urgency of the problem.
1 English Temporary, duration up to 12 months, 720 Bay St, Toronto, Toronto Region, Criminal Record Check
Fillmore Riley LLP is a highly regarded and accomplished full-service law firm located in the heart of downtown Winnipeg. Our firm has been entrusted to work on some of the most complex and sophisticated transactions and litigation involving Canada's most prominent companies, institutions and individuals.
We have an immediate opening for a Litigation Legal Assistant . The ideal candidate will have a strong background in litigation, preferably with some experience in banking law.
Responsibilities
Perform all administrative accounting tasks, such as file opening, conflict searches, time entry, e-billing, cheque requisitions, trust deposits, etc.
Arrange service of documents with process server
Prepare legal documents based on instructions by lawyer and by referring to precedents, where required
Keep records of matter status and communicate status to client as directed by lawyer
Draft correspondence including demand letters
Proofread and edit all documents for grammar, spelling and content accuracy
Assist with general practice office management, including filing, scheduling meetings and court dates
Core Competencies
Three or more years experience as litigation legal assistant
Exercise sound judgement and problem-solving skills
Possess strong computer and organizational skills
Ability to thrive in a fast-paced environment
Prioritize competing deadlines and complete complex assignments with minimal supervision
Track record of consistently producing high-quality work with attention to detail
What We Offer
Competitive salary that is commensurate with experience and skills
Exceptional benefits package, including extended health coverage, dental coverage and long term disability
Employee Family Assistance Plan (EFAP)
RRSP Matching Program
Comprehensive training and orientation program
Part-time remote work program
Corporate gym membership rate
Shortened work day on Fridays during the summer months
Opportunity for community involvement through a variety of firm sponsorships and events
Fillmore Riley is committed to maintaining an inclusive work environment composed of people with diverse backgrounds, perspectives and identities. Reasonable accommodations are available to applicants with disabilities. We encourage applications from all qualified candidates.
Please forward your resume stating salary expectations to:
Fillmore Riley LLP 1700 - 360 Main Street Winnipeg, Manitoba R3C 3Z3 Attention: Ms. P. Kapilik E-Mail: recruiting@fillmoreriley.com
We thank all applicants in advance for their interest; however, only those under consideration will be contacted.
Aug 20, 2024
Full time
Fillmore Riley LLP is a highly regarded and accomplished full-service law firm located in the heart of downtown Winnipeg. Our firm has been entrusted to work on some of the most complex and sophisticated transactions and litigation involving Canada's most prominent companies, institutions and individuals.
We have an immediate opening for a Litigation Legal Assistant . The ideal candidate will have a strong background in litigation, preferably with some experience in banking law.
Responsibilities
Perform all administrative accounting tasks, such as file opening, conflict searches, time entry, e-billing, cheque requisitions, trust deposits, etc.
Arrange service of documents with process server
Prepare legal documents based on instructions by lawyer and by referring to precedents, where required
Keep records of matter status and communicate status to client as directed by lawyer
Draft correspondence including demand letters
Proofread and edit all documents for grammar, spelling and content accuracy
Assist with general practice office management, including filing, scheduling meetings and court dates
Core Competencies
Three or more years experience as litigation legal assistant
Exercise sound judgement and problem-solving skills
Possess strong computer and organizational skills
Ability to thrive in a fast-paced environment
Prioritize competing deadlines and complete complex assignments with minimal supervision
Track record of consistently producing high-quality work with attention to detail
What We Offer
Competitive salary that is commensurate with experience and skills
Exceptional benefits package, including extended health coverage, dental coverage and long term disability
Employee Family Assistance Plan (EFAP)
RRSP Matching Program
Comprehensive training and orientation program
Part-time remote work program
Corporate gym membership rate
Shortened work day on Fridays during the summer months
Opportunity for community involvement through a variety of firm sponsorships and events
Fillmore Riley is committed to maintaining an inclusive work environment composed of people with diverse backgrounds, perspectives and identities. Reasonable accommodations are available to applicants with disabilities. We encourage applications from all qualified candidates.
Please forward your resume stating salary expectations to:
Fillmore Riley LLP 1700 - 360 Main Street Winnipeg, Manitoba R3C 3Z3 Attention: Ms. P. Kapilik E-Mail: recruiting@fillmoreriley.com
We thank all applicants in advance for their interest; however, only those under consideration will be contacted.
We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation, diversity and inclusion, community involvement and talent development. Learn more about us at
www.blg.com
.
Purpose of the Role:
The Administrative Assistant will be expected to perform administrative and file management tasks requested by Lawyers and Law Clerks and other support functions both under the direct supervision of the Team Leader and working independently. This includes copying, filing – both paper and electronic, archive management, scanning and completing general administrative duties as required.
Filing, copying, scanning and general administration is an integral part of the operation of the firm and within this role the Administrative Assistant will be required to complete duties for extended periods of time during each day.
The Administrative Assistant is accountable for establishing and maintaining an ongoing service based relationship with the team.
Key Responsibilities:
Administration and File Management
Undertake large and small copying requests, scanning, binding and finishing copied work (working with the Business Centre as applicable)
Receive and process file management requests
Create new files in the system and undertake all file closing procedures
Open new file folders and label accordingly
Work with the practice management system to log and record documents
Undertake all file management (return or add documents) and file housekeeping procedures to ensure existing client files are constantly up to date
Understand, identify and process all principle documents within files
Process archive retrieval requests
Maintain all filing and work areas in a tidy and orderly manner
Assist with Know Your Client (“KYC”) and conflict checking procedures in accordance with the firm’s procedures
Conduct searches as requested
Keep a record of time spent on various administrative tasks for internal purposes
Any other duties as requested by the business
Client Service
Deal with any Lawyer and/or LSS member enquiries in a prompt and efficient manner
Communicate and liaise with requestor on file management issues
Consistently and appropriately update the team on progress where appropriate
Work with team to offer assistance wherever possible
Key Competencies:
Established knowledge of Microsoft Office suite software (e.g., Word, Excel, PowerPoint) and CRM
Post-Secondary diploma in Legal Administration (or related discipline) preferred
Previous experience working in the legal industry in an administrative support capacity preferred
Ability to work onsite 5 days per week
Ability to take initiative
Flexible and enthusiastic self-starter
Strong organization and multi-tasking skills
Strong oral and written communication skills
Excellent interpersonal skills
Strong teamwork skills
Ability to work under pressure and meet deadlines
Sound knowledge of support services
A desire to continuously improve skills
A strong focus on ensuring the highest levels of client service standards are delivered and maintained
What BLG has to offer you:
Access to a mentoring program specifically for your career path
Access to training and continued education opportunities
Exceptional workplace diversity and inclusiveness programs
A competitive compensation and benefits package, including a day off to volunteer and access to wellness platforms and programs
BLG is committed to building a diverse workplace reflective of the communities we serve and to fostering an inclusive culture where Firm members feel valued, respected and inspired to thrive as their authentic selves. We value diversity of thought and the unique skills, perspectives and experience each individual brings to BLG. We welcome applications from all qualified candidates and encourage applicants from members of groups that have been historically underrepresented, including but not limited to First Nations, Métis and Inuit Peoples, racialized individuals, persons with disabilities, people who identify as women and/or LGBTQ2S+.
We also strive to provide an accessible candidate experience. Please let us know if you need any accommodations during the recruitment process.
Aug 01, 2024
Full time
We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation, diversity and inclusion, community involvement and talent development. Learn more about us at
www.blg.com
.
Purpose of the Role:
The Administrative Assistant will be expected to perform administrative and file management tasks requested by Lawyers and Law Clerks and other support functions both under the direct supervision of the Team Leader and working independently. This includes copying, filing – both paper and electronic, archive management, scanning and completing general administrative duties as required.
Filing, copying, scanning and general administration is an integral part of the operation of the firm and within this role the Administrative Assistant will be required to complete duties for extended periods of time during each day.
The Administrative Assistant is accountable for establishing and maintaining an ongoing service based relationship with the team.
Key Responsibilities:
Administration and File Management
Undertake large and small copying requests, scanning, binding and finishing copied work (working with the Business Centre as applicable)
Receive and process file management requests
Create new files in the system and undertake all file closing procedures
Open new file folders and label accordingly
Work with the practice management system to log and record documents
Undertake all file management (return or add documents) and file housekeeping procedures to ensure existing client files are constantly up to date
Understand, identify and process all principle documents within files
Process archive retrieval requests
Maintain all filing and work areas in a tidy and orderly manner
Assist with Know Your Client (“KYC”) and conflict checking procedures in accordance with the firm’s procedures
Conduct searches as requested
Keep a record of time spent on various administrative tasks for internal purposes
Any other duties as requested by the business
Client Service
Deal with any Lawyer and/or LSS member enquiries in a prompt and efficient manner
Communicate and liaise with requestor on file management issues
Consistently and appropriately update the team on progress where appropriate
Work with team to offer assistance wherever possible
Key Competencies:
Established knowledge of Microsoft Office suite software (e.g., Word, Excel, PowerPoint) and CRM
Post-Secondary diploma in Legal Administration (or related discipline) preferred
Previous experience working in the legal industry in an administrative support capacity preferred
Ability to work onsite 5 days per week
Ability to take initiative
Flexible and enthusiastic self-starter
Strong organization and multi-tasking skills
Strong oral and written communication skills
Excellent interpersonal skills
Strong teamwork skills
Ability to work under pressure and meet deadlines
Sound knowledge of support services
A desire to continuously improve skills
A strong focus on ensuring the highest levels of client service standards are delivered and maintained
What BLG has to offer you:
Access to a mentoring program specifically for your career path
Access to training and continued education opportunities
Exceptional workplace diversity and inclusiveness programs
A competitive compensation and benefits package, including a day off to volunteer and access to wellness platforms and programs
BLG is committed to building a diverse workplace reflective of the communities we serve and to fostering an inclusive culture where Firm members feel valued, respected and inspired to thrive as their authentic selves. We value diversity of thought and the unique skills, perspectives and experience each individual brings to BLG. We welcome applications from all qualified candidates and encourage applicants from members of groups that have been historically underrepresented, including but not limited to First Nations, Métis and Inuit Peoples, racialized individuals, persons with disabilities, people who identify as women and/or LGBTQ2S+.
We also strive to provide an accessible candidate experience. Please let us know if you need any accommodations during the recruitment process.
BLANEY MCMURTRY LLP
CORPORATE AND REAL ESTATE LEGAL ASSISTANT
Why work at Blaney McMurtry LLP?
Blaney McMurtry LLP is a multi-service 120 + lawyer firm, based in the heart of downtown Toronto. For more than sixty-five years, we have helped clients overcome challenges and seize opportunities through our continuing commitment to achieving results and building relationships. We seek exceptional individuals who take pride in their work and know the importance of excellent client service.
Our motto is “Expect the Best” and that goes both ways. At Blaneys, we value a diverse and inclusive workplace that respects and supports all of our staff. We offer a competitive salary based on experience and paid vacation. Your well-being is very important to us, and this is why we offer an excellent benefits package which includes health, dental, as well as an Employee Assistance Program. If you would like to gain new skills, we have abundant training and professional development opportunities to help to achieve your personal and professional goals.
We are currently accepting applications for an experienced Legal Assistant in our Corporate & Commercial Practice Group. This opportunity is excellent for those who take pride in the quality of the work they do and want to be a part of a busy team. Strong MS Word and organizational skills are needed as is the ability to multi-task. Blaney McMurtry LLP is passionate about what we do, and we are looking for someone who shares our passion to join our team.
What you will be doing:
Understanding and attending to transaction matters, including requesting, and reviewing corporate searches, completing PPSA summaries, preparing and maintaining closing agendas and documents therein, preparing closing report books
Understanding, drafting with instructions, and revising commercial contracts such as shareholder and limited partnership agreements, supply contracts, security documents, leases, and non-disturbance agreements
Performing title searches and off-title searches
Processing title insurance orders and dealing with title insurance companies
Reviewing due diligence material (including material contracts, agreements, and other documents)
Completing project summary tables with real estate and corporate related information for transactions
Attending to leasing matters including preparing leases, summary of leases, lease renewals and amending agreement
Understanding of commercial and residential real estate purchases, sales, and refinances from opening to closing. Communicating directly with clients, drafting and responding to requisition letters, preparing/revising closing documents, fulfilling lending conditions, attending to closing day matters, and preparing reporting letters to clients and lenders
Understanding and ability to facilitate commercial and residential financing transactions for lawyer’s lending clients by reviewing commitment letter or term sheet, drafting closing documents, including authorizing resolutions, officers’ certificates, opinions
Preparing various firm administrative documents and attending to file maintenance procedures, such as: conflict search requests, data entering for file opening purposes, cheque requisitions, wire transfer forms, and internal forms
Drafting correspondence, letters and e-mails including dictation
Daily use of firm software for document production, such as: Teraview, Conveyancer, MatterSphere, MS Word, Outlook, Excel, Adobe Acrobat, Workshare
Administrative support
Other duties as assigned
Qualifications:
2+ years of experience in the legal industry
Law Clerk or Legal Assistant diploma
Solid knowledge of Real Estate including residential real estate purchases, sales, and mortgages
Preparation of all Teraview documentation and registration. Thorough knowledge of Teraview system and documents.
Knowledge of title insurance
Knowledge of commercial leasing would be an asset
Corplink and Cyberbahn experience are an asset
The first 6 weeks of employment will be full time on site. After that point, the hybrid policy will apply.
Interested applicants should apply here. Only those candidates selected for an interview will be contacted.
If you require any accommodation in the application process, please contact us. Blaney McMurtry is committed to providing accommodations for people with disabilities. If you require accommodation, we will work with you to meet your needs.
We look forward to hearing from you and thank you for your interest.
Jul 26, 2024
Full time
BLANEY MCMURTRY LLP
CORPORATE AND REAL ESTATE LEGAL ASSISTANT
Why work at Blaney McMurtry LLP?
Blaney McMurtry LLP is a multi-service 120 + lawyer firm, based in the heart of downtown Toronto. For more than sixty-five years, we have helped clients overcome challenges and seize opportunities through our continuing commitment to achieving results and building relationships. We seek exceptional individuals who take pride in their work and know the importance of excellent client service.
Our motto is “Expect the Best” and that goes both ways. At Blaneys, we value a diverse and inclusive workplace that respects and supports all of our staff. We offer a competitive salary based on experience and paid vacation. Your well-being is very important to us, and this is why we offer an excellent benefits package which includes health, dental, as well as an Employee Assistance Program. If you would like to gain new skills, we have abundant training and professional development opportunities to help to achieve your personal and professional goals.
We are currently accepting applications for an experienced Legal Assistant in our Corporate & Commercial Practice Group. This opportunity is excellent for those who take pride in the quality of the work they do and want to be a part of a busy team. Strong MS Word and organizational skills are needed as is the ability to multi-task. Blaney McMurtry LLP is passionate about what we do, and we are looking for someone who shares our passion to join our team.
What you will be doing:
Understanding and attending to transaction matters, including requesting, and reviewing corporate searches, completing PPSA summaries, preparing and maintaining closing agendas and documents therein, preparing closing report books
Understanding, drafting with instructions, and revising commercial contracts such as shareholder and limited partnership agreements, supply contracts, security documents, leases, and non-disturbance agreements
Performing title searches and off-title searches
Processing title insurance orders and dealing with title insurance companies
Reviewing due diligence material (including material contracts, agreements, and other documents)
Completing project summary tables with real estate and corporate related information for transactions
Attending to leasing matters including preparing leases, summary of leases, lease renewals and amending agreement
Understanding of commercial and residential real estate purchases, sales, and refinances from opening to closing. Communicating directly with clients, drafting and responding to requisition letters, preparing/revising closing documents, fulfilling lending conditions, attending to closing day matters, and preparing reporting letters to clients and lenders
Understanding and ability to facilitate commercial and residential financing transactions for lawyer’s lending clients by reviewing commitment letter or term sheet, drafting closing documents, including authorizing resolutions, officers’ certificates, opinions
Preparing various firm administrative documents and attending to file maintenance procedures, such as: conflict search requests, data entering for file opening purposes, cheque requisitions, wire transfer forms, and internal forms
Drafting correspondence, letters and e-mails including dictation
Daily use of firm software for document production, such as: Teraview, Conveyancer, MatterSphere, MS Word, Outlook, Excel, Adobe Acrobat, Workshare
Administrative support
Other duties as assigned
Qualifications:
2+ years of experience in the legal industry
Law Clerk or Legal Assistant diploma
Solid knowledge of Real Estate including residential real estate purchases, sales, and mortgages
Preparation of all Teraview documentation and registration. Thorough knowledge of Teraview system and documents.
Knowledge of title insurance
Knowledge of commercial leasing would be an asset
Corplink and Cyberbahn experience are an asset
The first 6 weeks of employment will be full time on site. After that point, the hybrid policy will apply.
Interested applicants should apply here. Only those candidates selected for an interview will be contacted.
If you require any accommodation in the application process, please contact us. Blaney McMurtry is committed to providing accommodations for people with disabilities. If you require accommodation, we will work with you to meet your needs.
We look forward to hearing from you and thank you for your interest.
Individually we are people, but together we are Aviva. Individually these are just words, but together they are our Values – Care, Commitment, Community, and Confidence.
Aviva Trial Lawyers is currently seeking a full-time hybrid legal administrative assistant/paralegal to join our team in our Vancouver office. In this role, you will support one lawyer in the handling of insurance defence litigation matters. You will be responsible for day-to-day file management, and paralegal tasks as required.
Come join our industry-leading team! We offer a fun and challenging work environment with flexibility to work part-time from home.
What you’ll do:
Scheduling meetings, discoveries, court applications and other appearances.
Maintaining your lawyer's calendar and updating the internal database.
Maintaining file organization including a comprehensive “bring forward” system.
Booking travel, including flights, cars and hotels as needed.
Ensuring integrity of information in the internal case management system.
Liaising between counsel, external parties, claims operations and insureds.
Ensuring all appropriate documents and forms are filed with the court in accordance with the Supreme Court Civil Rules .
Preparing and drafting correspondence.
Retaining medical experts including drafting instruction letters, arranging independent medical examinations, preparing medical briefs, as well as retaining non-medical experts.
Preparing and drafting pleadings.
Preparing and following up with requests for productions and undertakings.
Summarizing medical records, wage loss and liability documents.
Providing trial support including preparing and organizing documents and court filings, scheduling witnesses, compiling books of authorities/factums.
What you’ll bring:
Minimum of 5+ years of paralegal and legal assistant experience in an insurance defence or personal injury litigation environment.
Post-secondary accreditation for paralegal or legal assistant or equivalent experience.
Excellent computer skills including experience with MS Word and Outlook.
Proficient in the Supreme Court Civil Rules and Court forms.
Customer-service oriented with superb communication skills.
Proven ability to remain organized.
Attention to detail with a desire to take initiative.
Able to work independently with minimal direction and as part of a team.
Mature work ethic, sense of humour and positive attitude.
What you'll get:
4 weeks’ vacation to start, 5 weeks’ vacation at 5 years.
Comprehensive benefit package including medical, dental and optical.
Pension with option to increase contributions.
Yearly bonus payable from 0-14% of your base pay.
Stock option share plan.
Three paid volunteer days per year.
Support for career development and professional growth.
Hybrid working model.
Salary range: $52,900 - $98,200
Aviva Trial Lawyers and staff are employees of Aviva Canada Inc.
Aviva Canada Inc. is committed to providing accommodations for people with disabilities during all phases of the hiring process including the application process. If you require an accommodation because of a disability, we will work with you to meet your needs. Applicants need to make their needs known in advance. If you are selected for an interview and require an accommodation, you are encouraged to advise the Talent Acquisition Partner who will consult with you to determine an appropriate accommodation.
Jul 20, 2024
Full time
Individually we are people, but together we are Aviva. Individually these are just words, but together they are our Values – Care, Commitment, Community, and Confidence.
Aviva Trial Lawyers is currently seeking a full-time hybrid legal administrative assistant/paralegal to join our team in our Vancouver office. In this role, you will support one lawyer in the handling of insurance defence litigation matters. You will be responsible for day-to-day file management, and paralegal tasks as required.
Come join our industry-leading team! We offer a fun and challenging work environment with flexibility to work part-time from home.
What you’ll do:
Scheduling meetings, discoveries, court applications and other appearances.
Maintaining your lawyer's calendar and updating the internal database.
Maintaining file organization including a comprehensive “bring forward” system.
Booking travel, including flights, cars and hotels as needed.
Ensuring integrity of information in the internal case management system.
Liaising between counsel, external parties, claims operations and insureds.
Ensuring all appropriate documents and forms are filed with the court in accordance with the Supreme Court Civil Rules .
Preparing and drafting correspondence.
Retaining medical experts including drafting instruction letters, arranging independent medical examinations, preparing medical briefs, as well as retaining non-medical experts.
Preparing and drafting pleadings.
Preparing and following up with requests for productions and undertakings.
Summarizing medical records, wage loss and liability documents.
Providing trial support including preparing and organizing documents and court filings, scheduling witnesses, compiling books of authorities/factums.
What you’ll bring:
Minimum of 5+ years of paralegal and legal assistant experience in an insurance defence or personal injury litigation environment.
Post-secondary accreditation for paralegal or legal assistant or equivalent experience.
Excellent computer skills including experience with MS Word and Outlook.
Proficient in the Supreme Court Civil Rules and Court forms.
Customer-service oriented with superb communication skills.
Proven ability to remain organized.
Attention to detail with a desire to take initiative.
Able to work independently with minimal direction and as part of a team.
Mature work ethic, sense of humour and positive attitude.
What you'll get:
4 weeks’ vacation to start, 5 weeks’ vacation at 5 years.
Comprehensive benefit package including medical, dental and optical.
Pension with option to increase contributions.
Yearly bonus payable from 0-14% of your base pay.
Stock option share plan.
Three paid volunteer days per year.
Support for career development and professional growth.
Hybrid working model.
Salary range: $52,900 - $98,200
Aviva Trial Lawyers and staff are employees of Aviva Canada Inc.
Aviva Canada Inc. is committed to providing accommodations for people with disabilities during all phases of the hiring process including the application process. If you require an accommodation because of a disability, we will work with you to meet your needs. Applicants need to make their needs known in advance. If you are selected for an interview and require an accommodation, you are encouraged to advise the Talent Acquisition Partner who will consult with you to determine an appropriate accommodation.
At Allstate, great things happen when our people work together to protect families and their belongings from life’s uncertainties. And for more than 90 years our innovative drive has kept us a step ahead of our customers’ evolving needs. From advocating for seat belts, air bags and graduated driving laws, to being an industry leader in pricing sophistication, telematics, and, more recently, device and identity protection.
Job Description
Who is Allstate: Allstate Insurance Company of Canada is a leading home and auto insurer focused on providing its customers prevention and protection products and services for every stage of life. The company is proud to have been named a Best Employer in Canada for nine consecutive years and prioritizes supporting employees and fostering an inclusive, welcoming corporate culture. Allstate is committed to making a positive difference in the communities in which it operates through partnerships with charitable organizations, employee giving and volunteerism. Serving Canadians since 1953, Allstate strives to provide reassurance with its "You’re in Good Hands®" promise.
Through our Employee Value Proposition, Opportunity, Flexibility, Community, Diversity and Family, we have worked hard to develop and nurture a culture where employees feel valued, experience personal growth, have career options and truly enjoy the work they do.
Role Designation: Hybrid
Benefits to joining Allstate
Flexible Work Arrangements
Employee discounts (15% on auto and property insurance, plus many other products and services)
Good Office program (receive up to 400$ back after purchasing office equipment)
Student Loan Payment Matching Program for Government Student loans
Comprehensive Retirement Savings Program with employer matched contributions
Annual Wellness allowance to support employees with improving health and wellbeing
Personal reflection day
Tuition Reimbursement
Working within the community and giving back!
Our team is growing and we are actively looking to hire a Legal Assistant. The Legal Assistant is accountable for supporting the achievement of ACG’s short and long term Mission, Vision and strategic objectives by supporting all in-house lawyers and staff members to provide efficient and cost effective legal advice and support to ACG business units.
Accountabilities:
Sorts, distributes, and process incoming & outgoing mail and faxes, including saving to system
Creates and routes general interoffice communications
Manages calendars and files related to events and create communication and reminders
Saving emails/correspondence/productions and keeping well maintained files as per the Allstate Legal Department’s Best Practices Guidelines
Prepares opening documents, and closing documents
Preparing boilerplate pleadings and drafting of correspondence, etc.
Scheduling of Examinations for Discovery, Motions, Settlement Conferences, Mediations, etc.
Assembles Motion Records, Mediation Memorandum, Pre-Trial conference brief, etc.
Proficient in online filing of Court documents and using Caselines in addition to Calendly
Submitting lawyers expenses and LawPro Transaction Levy
Regular, predictable attendance is an essential function of this job
Qualifications:
College Degree Preferred
Good communication skills, including ability to maintain a courteous and professional demeanor with clients, service providers, insureds, fellow employees and other counsel and their support staff
Ability to create professional, error free documents utilizing good grammar, spelling and format skills, including completing and sending form letters
Understanding and ability to use and operate within the Rules of Civil Procedure and Licensing Appeal Tribunal Rules
Knowledge of software applications including Microsoft Outlook, Adobe, Word, Excel, Internet searches, PowerPoint and other, web-based applications
Allstate Canada Group has policies and practices that provide workplace accommodations. If you require accommodation, please let us know and we will work with you to meet your needs.
Skills
Business Communications, Case Management, Client Relations, Customer Centricity, Digital Literacy, Inclusive Leadership, Learning Agility, Litigation, Office Administration, Results-Oriented
Joining our team isn’t just a job — it’s an opportunity. One that takes your skills and pushes them to the next level. One that encourages you to challenge the status quo. And one where you can impact the future for the greater good.
You’ll do all this in a flexible environment that embraces connection and belonging. And with the recognition of several inclusivity and diversity awards, we’ve proven that Allstate empowers everyone to lead, drive change and give back where they work and live.
Good Hands. Greater Together.®
Jul 18, 2024
Full time
At Allstate, great things happen when our people work together to protect families and their belongings from life’s uncertainties. And for more than 90 years our innovative drive has kept us a step ahead of our customers’ evolving needs. From advocating for seat belts, air bags and graduated driving laws, to being an industry leader in pricing sophistication, telematics, and, more recently, device and identity protection.
Job Description
Who is Allstate: Allstate Insurance Company of Canada is a leading home and auto insurer focused on providing its customers prevention and protection products and services for every stage of life. The company is proud to have been named a Best Employer in Canada for nine consecutive years and prioritizes supporting employees and fostering an inclusive, welcoming corporate culture. Allstate is committed to making a positive difference in the communities in which it operates through partnerships with charitable organizations, employee giving and volunteerism. Serving Canadians since 1953, Allstate strives to provide reassurance with its "You’re in Good Hands®" promise.
Through our Employee Value Proposition, Opportunity, Flexibility, Community, Diversity and Family, we have worked hard to develop and nurture a culture where employees feel valued, experience personal growth, have career options and truly enjoy the work they do.
Role Designation: Hybrid
Benefits to joining Allstate
Flexible Work Arrangements
Employee discounts (15% on auto and property insurance, plus many other products and services)
Good Office program (receive up to 400$ back after purchasing office equipment)
Student Loan Payment Matching Program for Government Student loans
Comprehensive Retirement Savings Program with employer matched contributions
Annual Wellness allowance to support employees with improving health and wellbeing
Personal reflection day
Tuition Reimbursement
Working within the community and giving back!
Our team is growing and we are actively looking to hire a Legal Assistant. The Legal Assistant is accountable for supporting the achievement of ACG’s short and long term Mission, Vision and strategic objectives by supporting all in-house lawyers and staff members to provide efficient and cost effective legal advice and support to ACG business units.
Accountabilities:
Sorts, distributes, and process incoming & outgoing mail and faxes, including saving to system
Creates and routes general interoffice communications
Manages calendars and files related to events and create communication and reminders
Saving emails/correspondence/productions and keeping well maintained files as per the Allstate Legal Department’s Best Practices Guidelines
Prepares opening documents, and closing documents
Preparing boilerplate pleadings and drafting of correspondence, etc.
Scheduling of Examinations for Discovery, Motions, Settlement Conferences, Mediations, etc.
Assembles Motion Records, Mediation Memorandum, Pre-Trial conference brief, etc.
Proficient in online filing of Court documents and using Caselines in addition to Calendly
Submitting lawyers expenses and LawPro Transaction Levy
Regular, predictable attendance is an essential function of this job
Qualifications:
College Degree Preferred
Good communication skills, including ability to maintain a courteous and professional demeanor with clients, service providers, insureds, fellow employees and other counsel and their support staff
Ability to create professional, error free documents utilizing good grammar, spelling and format skills, including completing and sending form letters
Understanding and ability to use and operate within the Rules of Civil Procedure and Licensing Appeal Tribunal Rules
Knowledge of software applications including Microsoft Outlook, Adobe, Word, Excel, Internet searches, PowerPoint and other, web-based applications
Allstate Canada Group has policies and practices that provide workplace accommodations. If you require accommodation, please let us know and we will work with you to meet your needs.
Skills
Business Communications, Case Management, Client Relations, Customer Centricity, Digital Literacy, Inclusive Leadership, Learning Agility, Litigation, Office Administration, Results-Oriented
Joining our team isn’t just a job — it’s an opportunity. One that takes your skills and pushes them to the next level. One that encourages you to challenge the status quo. And one where you can impact the future for the greater good.
You’ll do all this in a flexible environment that embraces connection and belonging. And with the recognition of several inclusivity and diversity awards, we’ve proven that Allstate empowers everyone to lead, drive change and give back where they work and live.
Good Hands. Greater Together.®
Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.
At MNP we pride ourselves on being different – it’s our entrepreneurial drive that sets us apart. It’s the same drive that’s helped us become Canada’s fastest growing national firm. We foster collaboration, value your ideas, promote based on talent, live balanced lifestyles and make time for FUN. We are one firm, one team, collaborating to support you wherever you want to take your career.
Join the momentum. We are seeking an Administrative Assistant for our growing Forensics and Litigation Support Services team. Driving business excellence, MNP is a leading national accounting, tax and business consulting firm in Canada. Our Forensics and Litigation Support team works with organizations in the public, private and not-for-profit sectors to provide innovative strategies tailored to maximize efficiencies, enhance performance and increase profitability.
MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.
Responsibilities
Participate in the proposal process and help support the implementation, administration and management of client projects
Support the design, development, formatting and proof reading of high-quality professional reports, proposals, templates, PowerPoint presentations and correspondence with strong attention to detail to ensure accuracy and effectiveness
Support the delivery of high-quality client service to ensure client needs and are responded to in a timely, accurate and professional manner
Tailor documents to meet specific requirements, including text and graphic representation of summarized information and communication materials
Enter, review and maintain client records in the Client Relationship Management (CRM) platform
Review upcoming deadlines and work requirements with the team: coordinate logistics and flow of work to specific team members for review/signature
Perform a variety of administrative and clerical office support activities for multiple staff ensuring timely adherence and deadlines. This may include but is not limited to:
Coordinate and schedule internal and external meetings, appointments and travel arrangements
Record minutes at various meetings and distribute or archive them accordingly
Assist in the creation of presentations
Create, maintain and update spreadsheets
Maintain paper and electronic paper filing systems
Review, sort and distribute incoming and outgoing mail and couriers
Support leader(s) through calendar and travel management, invoicing and A/R
Develop a thorough understanding of MNP’s services, businesses and industry through experiential learning with clients
Contribute to the development of new ideas and approaches to improve work processes
Work collaboratively with other team members and leadership
The primary responsibility of the successful candidate will be to provide support to the Edmonton Office, while also extending assistance to other offices throughout the Prairies region.
Skills and Experience
Related post-secondary education in administration is an asset
Minimum of 3 years of related administrative experience
Previous experience working in a partnership or professional services firm is an asset
Strong client service focus in dealing with both external and internal clients
Strong computer literacy including effective working skills of Microsoft Word, Excel and PowerPoint
Flexibility to work overtime when required
Some travel may be required
MyRewards@MNP
With a focus on high-potential earnings, MNP is proud to offer customized rewards that support our unique culture and a balanced lifestyle to thrive at work and outside of the office. You will be rewarded with generous base pay, vacation time, 4 paid personal days, a group pension plan with 4% matching, voluntary savings products, bonus programs, flexible benefits, mental health resources, exclusive access to perks and discounts, professional development assistance, MNP University, a flexible ‘Dress For Your Day’ environment, firm sponsored social events and more!
Diversity@MNP
We embrace diversity as a core value and celebrate our differences. We believe each team member contributes unique gifts and amplifying their potential makes our business stronger. We encourage people with disabilities to apply!
Jul 12, 2024
Full time
Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.
At MNP we pride ourselves on being different – it’s our entrepreneurial drive that sets us apart. It’s the same drive that’s helped us become Canada’s fastest growing national firm. We foster collaboration, value your ideas, promote based on talent, live balanced lifestyles and make time for FUN. We are one firm, one team, collaborating to support you wherever you want to take your career.
Join the momentum. We are seeking an Administrative Assistant for our growing Forensics and Litigation Support Services team. Driving business excellence, MNP is a leading national accounting, tax and business consulting firm in Canada. Our Forensics and Litigation Support team works with organizations in the public, private and not-for-profit sectors to provide innovative strategies tailored to maximize efficiencies, enhance performance and increase profitability.
MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.
Responsibilities
Participate in the proposal process and help support the implementation, administration and management of client projects
Support the design, development, formatting and proof reading of high-quality professional reports, proposals, templates, PowerPoint presentations and correspondence with strong attention to detail to ensure accuracy and effectiveness
Support the delivery of high-quality client service to ensure client needs and are responded to in a timely, accurate and professional manner
Tailor documents to meet specific requirements, including text and graphic representation of summarized information and communication materials
Enter, review and maintain client records in the Client Relationship Management (CRM) platform
Review upcoming deadlines and work requirements with the team: coordinate logistics and flow of work to specific team members for review/signature
Perform a variety of administrative and clerical office support activities for multiple staff ensuring timely adherence and deadlines. This may include but is not limited to:
Coordinate and schedule internal and external meetings, appointments and travel arrangements
Record minutes at various meetings and distribute or archive them accordingly
Assist in the creation of presentations
Create, maintain and update spreadsheets
Maintain paper and electronic paper filing systems
Review, sort and distribute incoming and outgoing mail and couriers
Support leader(s) through calendar and travel management, invoicing and A/R
Develop a thorough understanding of MNP’s services, businesses and industry through experiential learning with clients
Contribute to the development of new ideas and approaches to improve work processes
Work collaboratively with other team members and leadership
The primary responsibility of the successful candidate will be to provide support to the Edmonton Office, while also extending assistance to other offices throughout the Prairies region.
Skills and Experience
Related post-secondary education in administration is an asset
Minimum of 3 years of related administrative experience
Previous experience working in a partnership or professional services firm is an asset
Strong client service focus in dealing with both external and internal clients
Strong computer literacy including effective working skills of Microsoft Word, Excel and PowerPoint
Flexibility to work overtime when required
Some travel may be required
MyRewards@MNP
With a focus on high-potential earnings, MNP is proud to offer customized rewards that support our unique culture and a balanced lifestyle to thrive at work and outside of the office. You will be rewarded with generous base pay, vacation time, 4 paid personal days, a group pension plan with 4% matching, voluntary savings products, bonus programs, flexible benefits, mental health resources, exclusive access to perks and discounts, professional development assistance, MNP University, a flexible ‘Dress For Your Day’ environment, firm sponsored social events and more!
Diversity@MNP
We embrace diversity as a core value and celebrate our differences. We believe each team member contributes unique gifts and amplifying their potential makes our business stronger. We encourage people with disabilities to apply!
Mathews Dinsdale & Clark LLP
Victoria, British Columbia, Canada
About the Employer
Mathews Dinsdale Clark LLP is one of Canada’s foremost workplace law firms. Since 1956, our lawyers have represented employers in many landmark cases that have shaped and redefined workplace law in Canada. With over 75 lawyers across offices in Victoria, Toronto, Vancouver, Calgary, Halifax, and Fredericton, we are committed to providing exceptional legal services.
Position Description and Requirements
We are seeking a Legal Assistant to join our Victoria office. This role offers a competitive compensation package that includes salary, benefits, pension, and bonus opportunities.
Location : Downtown Victoria
Responsibilities :
Support two to three lawyers in the labour and employment (litigation) practice area.
Assist with general administrative duties.
Requirements :
Minimum of 3-5 years of experience in litigation.
Proficiency in British Columbia Court processes.
Basic to intermediate accounting skills.
Eagerness to learn and adapt to different practice areas.
Ability to work independently and proactively.
Strong communication skills.
Detail-oriented, punctual, hard-working, and efficient.
Maintain a high level of accuracy and productivity in a fast-paced environment.
Initiative to go the extra mile to add value.
Experience with the Acumin system is an asset.
Compensation : Commensurate with experience.
If you are a dedicated and detail-oriented professional looking to grow with a leading law firm, we encourage you to apply.
Jul 10, 2024
Hybrid
About the Employer
Mathews Dinsdale Clark LLP is one of Canada’s foremost workplace law firms. Since 1956, our lawyers have represented employers in many landmark cases that have shaped and redefined workplace law in Canada. With over 75 lawyers across offices in Victoria, Toronto, Vancouver, Calgary, Halifax, and Fredericton, we are committed to providing exceptional legal services.
Position Description and Requirements
We are seeking a Legal Assistant to join our Victoria office. This role offers a competitive compensation package that includes salary, benefits, pension, and bonus opportunities.
Location : Downtown Victoria
Responsibilities :
Support two to three lawyers in the labour and employment (litigation) practice area.
Assist with general administrative duties.
Requirements :
Minimum of 3-5 years of experience in litigation.
Proficiency in British Columbia Court processes.
Basic to intermediate accounting skills.
Eagerness to learn and adapt to different practice areas.
Ability to work independently and proactively.
Strong communication skills.
Detail-oriented, punctual, hard-working, and efficient.
Maintain a high level of accuracy and productivity in a fast-paced environment.
Initiative to go the extra mile to add value.
Experience with the Acumin system is an asset.
Compensation : Commensurate with experience.
If you are a dedicated and detail-oriented professional looking to grow with a leading law firm, we encourage you to apply.
Stringam LLP is recruiting for a Legal Assistant- Real Estate | Medicine Hat, Alberta
Stringam LLP is one of Alberta's largest regional law firms providing premium, tailored legal advice with over 100 years of experience, and we are by no means stuck in the past. Our demand for excellence has shaped us into a focused and streamlined firm, committed to providing the very best legal services.
With offices located in Grande Prairie, Lethbridge, Medicine Hat, Beaverlodge, Brooks, Fort McMurray, Taber and Raymond, our team has experience handling a variety of cases in all areas of law, from litigation, family and divorce to business, real estate, agriculture, and personal injury.
Are you interested in becoming the next member of this exceptional team? Our goal is to employ great people who are interested in contributing to the success of our business and the profession we serve. We hope you choose Stringam as your employer of choice towards a meaningful career in law.
The Opportunity:
We are looking for an exceptional individual to take charge of the challenging role of Legal Assistant- Real Estate in support of the Real Estate Department in Medicine Hat, Alberta.
Responsibilities include:
Draft, prepare and organize general correspondence and documents relating to the conduct of residential conveyancing law practice
Organize and maintain files relating to legal and administration matters including indexing and tracking
Perform searches and review same related to real estate including Personal Property Registries, Bankruptcy, Land Titles, Corporate and Bank of Canada
Draft and register security documentation
Receive, sort and prioritize transaction documents, as well as create and manage file checklists relating to transaction closing
Assist lawyer(s) in preparation for transactions, including dealing with realtors, lender representatives and counsel
Preparation of reporting documentation to client
Qualifications:
Minimum 1-3 years’ experience in office setting is preferred
Professional demeanor including an ability to manage all incoming client inquires, work well with colleagues, lawyers, external clients and outside service providers
Excellent organizational and time management skills
High attention to detail and accuracy
Reliable and able to work independently taking initiative when required
Knowledge of and ability of Microsoft Suite and Cosmolex is an asset
Compensation & Hours:
Compensation is competitive and commensurate with experience. Regular full-time position with working hours of 8:30 AM to 4:30 PM subject to change from time to time. We provide a comprehensive benefits package which includes medical, dental, prescription drug, life insurance, critical illness, long term disability, vacation and sick time benefits.
Stringam wishes to thank all applicants for their interest. However, please note that only those candidates selected for an interview will be contacted.
Jul 07, 2024
Full time
Stringam LLP is recruiting for a Legal Assistant- Real Estate | Medicine Hat, Alberta
Stringam LLP is one of Alberta's largest regional law firms providing premium, tailored legal advice with over 100 years of experience, and we are by no means stuck in the past. Our demand for excellence has shaped us into a focused and streamlined firm, committed to providing the very best legal services.
With offices located in Grande Prairie, Lethbridge, Medicine Hat, Beaverlodge, Brooks, Fort McMurray, Taber and Raymond, our team has experience handling a variety of cases in all areas of law, from litigation, family and divorce to business, real estate, agriculture, and personal injury.
Are you interested in becoming the next member of this exceptional team? Our goal is to employ great people who are interested in contributing to the success of our business and the profession we serve. We hope you choose Stringam as your employer of choice towards a meaningful career in law.
The Opportunity:
We are looking for an exceptional individual to take charge of the challenging role of Legal Assistant- Real Estate in support of the Real Estate Department in Medicine Hat, Alberta.
Responsibilities include:
Draft, prepare and organize general correspondence and documents relating to the conduct of residential conveyancing law practice
Organize and maintain files relating to legal and administration matters including indexing and tracking
Perform searches and review same related to real estate including Personal Property Registries, Bankruptcy, Land Titles, Corporate and Bank of Canada
Draft and register security documentation
Receive, sort and prioritize transaction documents, as well as create and manage file checklists relating to transaction closing
Assist lawyer(s) in preparation for transactions, including dealing with realtors, lender representatives and counsel
Preparation of reporting documentation to client
Qualifications:
Minimum 1-3 years’ experience in office setting is preferred
Professional demeanor including an ability to manage all incoming client inquires, work well with colleagues, lawyers, external clients and outside service providers
Excellent organizational and time management skills
High attention to detail and accuracy
Reliable and able to work independently taking initiative when required
Knowledge of and ability of Microsoft Suite and Cosmolex is an asset
Compensation & Hours:
Compensation is competitive and commensurate with experience. Regular full-time position with working hours of 8:30 AM to 4:30 PM subject to change from time to time. We provide a comprehensive benefits package which includes medical, dental, prescription drug, life insurance, critical illness, long term disability, vacation and sick time benefits.
Stringam wishes to thank all applicants for their interest. However, please note that only those candidates selected for an interview will be contacted.
Do you enjoy working in a team environment? Are you an experienced administrative professional looking for a new and exciting opportunity? Do you excel in providing exceptional client service while working in a fast-paced, innovative, and collaborative environment in which you learn every day? McInnes Cooper is seeking a motivated and proactive Legal Assistant to join our Corporate Legal Support Services team in our Fredericton office in a full-time permanent position. The incumbent will be responsible for providing high-quality administrative support for a group of corporate lawyers within an innovative team support model; working to ensure all clients receive the highest level of service. As a Legal Assistant, you will be responsible for: Working in a team environment assisting in the daily functions of a corporate practice group; Ensuring our lawyers' practices are organized efficiently, and that clients' expectations are consistently exceeded; Being creative, sharing ideas, learning from others, and sharing your skills and knowledge; and, Challenging yourself and your team every day; and having fun while doing so! The successful candidate will possess the following skill set: The ideal candidate will have a Paralegal or Legal Administration diploma or other related education; Minimum one (1) year experience as a Legal Assistant or Paralegal; experience working in corporate law would be considered an asset; Exceptional technology skills, with proficiency in all aspects of Microsoft Office and a genuine interest in keeping up to date with the newest technology; Excel in a demanding, fast-paced team environment, be highly detail-oriented, and flexible to changing priorities; Exceptional communication skills, a special focus on client service, and the highest degree of professionalism; and, A positive attitude and enjoy working in a collaborative team environment. Our team members have access to: Defined-benefit pension plan; Firm-paid health and dental benefits; Health spending account; Personal spending account (wellness); Time for you; Including vacation, personal, and sick days. Balancing life: Work from home / Flex work options available for many team members. Our Team - we can't say enough about our people! You will be part of a collaborative, collegial, respectful, and caring team; and, Have the opportunity to participate in a variety of teams including Collective Social Responsibility, Wellness, Diversity, Equity & Inclusion, Special Events and so many more! McInnes Cooper is committed to building an environment that is diverse and inclusive, representative of the communities in which we serve. We welcome and encourage applications from persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles, and members of the 2SLGBTQIA+ community. Applicants from these equity groups may self-identify through our online application process. As part of the recruitment process, MC will provide accommodation(s) to candidates with disabilities. If you require an accommodation(s) to participate in the recruitment process with us, please contact at Alana Burgess at [email protected] or 902.455.8260. A little bit about us McInnes Cooper About MC McInnes Cooper is among the 25 largest law firms in Canada and a member of Lex Mundi, the world's leading network of independent law firms. Providing strategic counsel to industry-leading clients from Canada and abroad, the firm continues to thrive through its relentless focus on client success, talent engagement and innovation. With an integrated team of 220 lawyers and over 250 professional resources across seven offices in Charlottetown, Fredericton, Halifax, Moncton, Saint John, St. John's and Sydney, McInnes Cooper is positioned - both in size and experience - to offer clients a full range of legal services. Our People At McInnes Cooper you will find a team that values you. We recognize that our members are key in delivering outstanding client service and we provide a collaborative, professional environment with a member focused culture. We are committed to creating an inclusive work environment that values, respects and supports different perspectives, cultures and experiences. Diversity & Inclusion We recognize that our individual differences make us a stronger, more adaptable law firm. We embrace these differences and give all of our members the opportunity to develop their unique skills and talents. Collective Social Responsibility We are recognized as a leader and innovator amongst Canadian law firms in the field of Collective Social Responsibility. Our people are concerned citizens who enjoy giving back. Together, we focus on developing ongoing partnerships with community organizations that do amazing work, often despite limited resources and public awareness. As a firm, we have the ability to respond with contributions of time and monetary support, and our people give generously of their skills and effort. Pro Bono Legal Services Through our Pro Bono Program, we provide legal counsel to disadvantaged people and organizations that have difficulty gaining access to justice on matters of public interest. Environmental Stewardship Like any large organization, our operations leave a footprint on the environment. From paper use and waste production to transportation and energy consumption, we continually look for opportunities to minimize that impact.
Jun 19, 2024
Full time
Do you enjoy working in a team environment? Are you an experienced administrative professional looking for a new and exciting opportunity? Do you excel in providing exceptional client service while working in a fast-paced, innovative, and collaborative environment in which you learn every day? McInnes Cooper is seeking a motivated and proactive Legal Assistant to join our Corporate Legal Support Services team in our Fredericton office in a full-time permanent position. The incumbent will be responsible for providing high-quality administrative support for a group of corporate lawyers within an innovative team support model; working to ensure all clients receive the highest level of service. As a Legal Assistant, you will be responsible for: Working in a team environment assisting in the daily functions of a corporate practice group; Ensuring our lawyers' practices are organized efficiently, and that clients' expectations are consistently exceeded; Being creative, sharing ideas, learning from others, and sharing your skills and knowledge; and, Challenging yourself and your team every day; and having fun while doing so! The successful candidate will possess the following skill set: The ideal candidate will have a Paralegal or Legal Administration diploma or other related education; Minimum one (1) year experience as a Legal Assistant or Paralegal; experience working in corporate law would be considered an asset; Exceptional technology skills, with proficiency in all aspects of Microsoft Office and a genuine interest in keeping up to date with the newest technology; Excel in a demanding, fast-paced team environment, be highly detail-oriented, and flexible to changing priorities; Exceptional communication skills, a special focus on client service, and the highest degree of professionalism; and, A positive attitude and enjoy working in a collaborative team environment. Our team members have access to: Defined-benefit pension plan; Firm-paid health and dental benefits; Health spending account; Personal spending account (wellness); Time for you; Including vacation, personal, and sick days. Balancing life: Work from home / Flex work options available for many team members. Our Team - we can't say enough about our people! You will be part of a collaborative, collegial, respectful, and caring team; and, Have the opportunity to participate in a variety of teams including Collective Social Responsibility, Wellness, Diversity, Equity & Inclusion, Special Events and so many more! McInnes Cooper is committed to building an environment that is diverse and inclusive, representative of the communities in which we serve. We welcome and encourage applications from persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles, and members of the 2SLGBTQIA+ community. Applicants from these equity groups may self-identify through our online application process. As part of the recruitment process, MC will provide accommodation(s) to candidates with disabilities. If you require an accommodation(s) to participate in the recruitment process with us, please contact at Alana Burgess at [email protected] or 902.455.8260. A little bit about us McInnes Cooper About MC McInnes Cooper is among the 25 largest law firms in Canada and a member of Lex Mundi, the world's leading network of independent law firms. Providing strategic counsel to industry-leading clients from Canada and abroad, the firm continues to thrive through its relentless focus on client success, talent engagement and innovation. With an integrated team of 220 lawyers and over 250 professional resources across seven offices in Charlottetown, Fredericton, Halifax, Moncton, Saint John, St. John's and Sydney, McInnes Cooper is positioned - both in size and experience - to offer clients a full range of legal services. Our People At McInnes Cooper you will find a team that values you. We recognize that our members are key in delivering outstanding client service and we provide a collaborative, professional environment with a member focused culture. We are committed to creating an inclusive work environment that values, respects and supports different perspectives, cultures and experiences. Diversity & Inclusion We recognize that our individual differences make us a stronger, more adaptable law firm. We embrace these differences and give all of our members the opportunity to develop their unique skills and talents. Collective Social Responsibility We are recognized as a leader and innovator amongst Canadian law firms in the field of Collective Social Responsibility. Our people are concerned citizens who enjoy giving back. Together, we focus on developing ongoing partnerships with community organizations that do amazing work, often despite limited resources and public awareness. As a firm, we have the ability to respond with contributions of time and monetary support, and our people give generously of their skills and effort. Pro Bono Legal Services Through our Pro Bono Program, we provide legal counsel to disadvantaged people and organizations that have difficulty gaining access to justice on matters of public interest. Environmental Stewardship Like any large organization, our operations leave a footprint on the environment. From paper use and waste production to transportation and energy consumption, we continually look for opportunities to minimize that impact.
About the Role
BlackBerry’s IoT division is seeking an Administrative Assistant to support the Legal department in our innovative business, focusing on connected and autonomous vehicles, embedded software, and the Internet of Things (IoT). In this role, you will assist with various contracts, business service support, document processing, and research projects. This position requires a strong work ethic, attention to detail, ability to work independently, a willingness to learn, a team focus, and a "can do" attitude.
Key Responsibilities
Administrative Support: Provide support for various contracts and business services.
Document Processing: Format, draft, and file legal documents and agreements.
Research Projects: Assist with research on various topics as needed.
Collaboration: Work with internal teams, vendors, customers, and partners.
Required Skills and Qualifications
Education: University and/or College Degree.
Technical Skills: Strong working knowledge of Microsoft Office Suite.
Attention to Detail: Impeccable attention to detail is crucial.
Learning Attitude: Desire and ability for continuous learning.
Team Focus: Strong focus on teamwork and collaboration.
Experience: One or more years of experience in an administrative or support function is preferred.
In-Person Requirement: Ability to work in BlackBerry’s Waterloo office at least 3 days each week.
What We Offer
Comprehensive Benefits Package: Attractive compensation and a full benefits package.
Career Growth: A fantastic opportunity to start your career as a contracts manager, paralegal, or operations specialist.
Professional Environment: Work alongside an outstanding team of legal and business professionals in an exciting and growing business.
How to Apply
If you are looking to kickstart your career in a dynamic and innovative technology company, we encourage you to apply.
Contact: Please submit your application, including a resume and cover letter, to Link Below
Join BlackBerry’s IoT division and be part of a team that is at the forefront of technology, working in a collaborative and supportive environment. Your hard work and enthusiasm will be rewarded with opportunities for professional growth and an exciting career path.
Jun 13, 2024
Full time
About the Role
BlackBerry’s IoT division is seeking an Administrative Assistant to support the Legal department in our innovative business, focusing on connected and autonomous vehicles, embedded software, and the Internet of Things (IoT). In this role, you will assist with various contracts, business service support, document processing, and research projects. This position requires a strong work ethic, attention to detail, ability to work independently, a willingness to learn, a team focus, and a "can do" attitude.
Key Responsibilities
Administrative Support: Provide support for various contracts and business services.
Document Processing: Format, draft, and file legal documents and agreements.
Research Projects: Assist with research on various topics as needed.
Collaboration: Work with internal teams, vendors, customers, and partners.
Required Skills and Qualifications
Education: University and/or College Degree.
Technical Skills: Strong working knowledge of Microsoft Office Suite.
Attention to Detail: Impeccable attention to detail is crucial.
Learning Attitude: Desire and ability for continuous learning.
Team Focus: Strong focus on teamwork and collaboration.
Experience: One or more years of experience in an administrative or support function is preferred.
In-Person Requirement: Ability to work in BlackBerry’s Waterloo office at least 3 days each week.
What We Offer
Comprehensive Benefits Package: Attractive compensation and a full benefits package.
Career Growth: A fantastic opportunity to start your career as a contracts manager, paralegal, or operations specialist.
Professional Environment: Work alongside an outstanding team of legal and business professionals in an exciting and growing business.
How to Apply
If you are looking to kickstart your career in a dynamic and innovative technology company, we encourage you to apply.
Contact: Please submit your application, including a resume and cover letter, to Link Below
Join BlackBerry’s IoT division and be part of a team that is at the forefront of technology, working in a collaborative and supportive environment. Your hard work and enthusiasm will be rewarded with opportunities for professional growth and an exciting career path.
Dentons is designed to be different. Our firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned as a firm with over 21,000 individuals in more than 200 offices serving clients across 80+ countries.
Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canada’s Top 100 Employers (2024); Canada’s Top Employers for Young People (2024), and Canada’s Best Diversity Employers (2024).
This role is an opportunity for you to join the world’s largest law firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise.
POSITION SUMMARY
The Legal Assistant role requires a unique blend of skills and experience providing general and executive administrative support in our Corporate Group and Leadership Team. The position will require a confident and business-minded assistant with the ability to manage multiple tasks, maintain confidentiality, support client and leadership team requests, and adapt to changing priorities.
RESPONSIBILITIES
Provide direct support to Calgary Office Managing Partner (OMP), Department Managers and Leadership Team, coordinating activities, events and sharing of both office and firm information among the Leadership Team and Partners with a strict adherence to confidentiality;
Administrative duties such as scheduling appointments and meetings, maintaining calendars, photocopying materials, booking meeting rooms, making travel arrangements, etc.; working with other related Departments/services internally to provide documents and other materials on time to meet client needs;
Support and respond to client inquiries expeditiously and conducting follow up; keeping the OMP, Department Managers and Leadership Team apprised of interactions in their absence;
Draft, prepare and proofread correspondence, accounts and various documents and forms with upmost attention to detail;
Enter and maintain lawyer dockets and coordinate with the Accounting Department, when necessary; prepare detailed billing and deal with firm trust processes;
Open, maintain and close files, and maintain precedent systems using the Firm protocol for knowledge management including file closures and reporting any requirements;
Process incoming and outgoing mail, including maintenance of email accounts and managing bring forwards;
Prepare and update cheque requisitions and expense reports;
Maintain client/matter lists and current client contact records/notices;
Maintain and organize files, both electronic and hard copy as required;
Demonstrate a team approach; supporting and standing in for colleagues to cover absences;
Other duties as assigned.
REQUIREMENTS
Minimum of five (5) to seven (7) years of previous legal assistant experience in related practice areas;
Post-secondary education in business or related discipline. Legal Administration Diploma preferred;
High level of competency in maintaining confidentiality and adeptly handling sensitive information and situations with the utmost discretion, ensuring that all interactions and data are managed tactfully, and in accordance with privacy regulations and organizational policies.
Passion for working in a team environment, willing to help others and comfortable with sharing work assignments;
Provide support to new team members in being a buddy/mentor during onboarding;
Ability to produce a high quality and quantity of work, occasionally under tight timelines;
Able to meet deadlines, work well under pressure and take initiative using sound judgment;
Strong interpersonal and communication skills (both verbal and written);
Excellent technical proficiency in Microsoft Office applications;
Knowledge of accounting/docketing systems and data management systems (i.e. iManage);
Excellent organizational/follow up skills; attention to detail, proofreading and accuracy are required;
Professional client and telephone manner and a proven track record of working with confidential information;
Excellent problem solving skills, the ability to work with little instruction or supervision and be internally motivated
We thank all applicants for their interest, however, only those selected for an interview will be contacted.
At Dentons we are committed to offering equitable and competitive pay, we achieve this by aligning internal salary ranges for specific roles to similar positions in the external market. In the normal course, our practice is to hire, transfer and promote employees within the entry part of our range, adjusting as needed based on the prior experience, skills and competencies required for the role along with any market differentials. Recognizing our exceptional talent means providing a comprehensive total rewards package beyond a competitive salary. We have curated our employee benefits portfolio to offer inclusive and comprehensive wellbeing and developmental programs for our people. With extended benefits and mental health plans, paid time off, savings plans, fitness subsidy, parental leave top up and more, our benefits are flexible, aligned to our core values and supports the various needs of our people. Additionally, our personal and professional development programs include people networks, mentorships, and leadership series programming to help people grow their career.
Note: Availability of the benefits and perks may be subject to your location and employment type and may have certain eligibility requirements. Dentons reserves the right to alter these programs and offerings in whole or in part at any time without advance notice.
Equal Opportunity Statement
At Dentons Canada, inclusion, diversity and equity (ID&E) are not just ancillary values, they are foundational to our business. We believe that ID&E is essential to the shared success of our team and our clients. Our forward-thinking and inclusive culture supports the professional development of all our people, enhances the leading services we offer to our clients, and informs our commitment to make a positive impact in the communities where we live and work. As a testament to our commitment to ID&E, we have been recognized as one of Canada’s Best Diversity Employer’s for 12 consecutive years (2011-2022), as well as one of Canada’s Top Employers for Young People (2022) for the fifth time.
Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.
We are committed to providing you with an inclusive, barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.
Jun 05, 2024
Full time
Dentons is designed to be different. Our firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned as a firm with over 21,000 individuals in more than 200 offices serving clients across 80+ countries.
Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canada’s Top 100 Employers (2024); Canada’s Top Employers for Young People (2024), and Canada’s Best Diversity Employers (2024).
This role is an opportunity for you to join the world’s largest law firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise.
POSITION SUMMARY
The Legal Assistant role requires a unique blend of skills and experience providing general and executive administrative support in our Corporate Group and Leadership Team. The position will require a confident and business-minded assistant with the ability to manage multiple tasks, maintain confidentiality, support client and leadership team requests, and adapt to changing priorities.
RESPONSIBILITIES
Provide direct support to Calgary Office Managing Partner (OMP), Department Managers and Leadership Team, coordinating activities, events and sharing of both office and firm information among the Leadership Team and Partners with a strict adherence to confidentiality;
Administrative duties such as scheduling appointments and meetings, maintaining calendars, photocopying materials, booking meeting rooms, making travel arrangements, etc.; working with other related Departments/services internally to provide documents and other materials on time to meet client needs;
Support and respond to client inquiries expeditiously and conducting follow up; keeping the OMP, Department Managers and Leadership Team apprised of interactions in their absence;
Draft, prepare and proofread correspondence, accounts and various documents and forms with upmost attention to detail;
Enter and maintain lawyer dockets and coordinate with the Accounting Department, when necessary; prepare detailed billing and deal with firm trust processes;
Open, maintain and close files, and maintain precedent systems using the Firm protocol for knowledge management including file closures and reporting any requirements;
Process incoming and outgoing mail, including maintenance of email accounts and managing bring forwards;
Prepare and update cheque requisitions and expense reports;
Maintain client/matter lists and current client contact records/notices;
Maintain and organize files, both electronic and hard copy as required;
Demonstrate a team approach; supporting and standing in for colleagues to cover absences;
Other duties as assigned.
REQUIREMENTS
Minimum of five (5) to seven (7) years of previous legal assistant experience in related practice areas;
Post-secondary education in business or related discipline. Legal Administration Diploma preferred;
High level of competency in maintaining confidentiality and adeptly handling sensitive information and situations with the utmost discretion, ensuring that all interactions and data are managed tactfully, and in accordance with privacy regulations and organizational policies.
Passion for working in a team environment, willing to help others and comfortable with sharing work assignments;
Provide support to new team members in being a buddy/mentor during onboarding;
Ability to produce a high quality and quantity of work, occasionally under tight timelines;
Able to meet deadlines, work well under pressure and take initiative using sound judgment;
Strong interpersonal and communication skills (both verbal and written);
Excellent technical proficiency in Microsoft Office applications;
Knowledge of accounting/docketing systems and data management systems (i.e. iManage);
Excellent organizational/follow up skills; attention to detail, proofreading and accuracy are required;
Professional client and telephone manner and a proven track record of working with confidential information;
Excellent problem solving skills, the ability to work with little instruction or supervision and be internally motivated
We thank all applicants for their interest, however, only those selected for an interview will be contacted.
At Dentons we are committed to offering equitable and competitive pay, we achieve this by aligning internal salary ranges for specific roles to similar positions in the external market. In the normal course, our practice is to hire, transfer and promote employees within the entry part of our range, adjusting as needed based on the prior experience, skills and competencies required for the role along with any market differentials. Recognizing our exceptional talent means providing a comprehensive total rewards package beyond a competitive salary. We have curated our employee benefits portfolio to offer inclusive and comprehensive wellbeing and developmental programs for our people. With extended benefits and mental health plans, paid time off, savings plans, fitness subsidy, parental leave top up and more, our benefits are flexible, aligned to our core values and supports the various needs of our people. Additionally, our personal and professional development programs include people networks, mentorships, and leadership series programming to help people grow their career.
Note: Availability of the benefits and perks may be subject to your location and employment type and may have certain eligibility requirements. Dentons reserves the right to alter these programs and offerings in whole or in part at any time without advance notice.
Equal Opportunity Statement
At Dentons Canada, inclusion, diversity and equity (ID&E) are not just ancillary values, they are foundational to our business. We believe that ID&E is essential to the shared success of our team and our clients. Our forward-thinking and inclusive culture supports the professional development of all our people, enhances the leading services we offer to our clients, and informs our commitment to make a positive impact in the communities where we live and work. As a testament to our commitment to ID&E, we have been recognized as one of Canada’s Best Diversity Employer’s for 12 consecutive years (2011-2022), as well as one of Canada’s Top Employers for Young People (2022) for the fifth time.
Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.
We are committed to providing you with an inclusive, barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.
Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.
Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.
We currently have an opening for a Legal Assistant (Document Support) – After Hours to work in our After Hours Document Support Centre (“Pod”) Monday – Friday 5:00 p.m. to 12:30 a.m. We are looking for an energetic individual that has the ability to produce high volumes of quality work under tight deadlines and who is also an excellent multi-tasker. The successful candidate will be client service oriented with exceptional technical skills (MS Office environment) and a team-oriented mindset. The incumbent must be detailed and results oriented, have superior proofreading and organizational skills, and be able to ensure finished work product is completed in a timely fashion with exceptional accuracy.
Major Responsibilities
Creating, revising and formatting documents to Firm standards
Converting PDF to Word or Excel Documents; cleaning and formatting the conversion
Running various blacklines/comparisons of documents
Troubleshooting problem documents
Answer Document Support line, monitor inboxes for work and provide primary document support to legal assistants and legal professionals within the Firm
Ensure work product is high quality and technical skills are kept up to date. Adopt practices, take accountability to eliminate errors and “rework” and expand technical expertise by participating in training relevant to your role
Proofread work and ensure all corrections are made prior to returning the assignment
Position Requirements
Education and Experience
The successful incumbent will have a Community College Certificate in a Legal Secretarial Assistant program or equivalent, strong technical skills (MS Office suite), be a team player, have a positive attitude and professional image, and possess a minimum of five years of experience in a Legal Assistant role. An equivalent combination of education, training and experience is acceptable.
Knowledge and Skills
Client service and team oriented
Ability to take initiative and work independently
Good judgment and discretion
Ability to manage time effectively to work in a fast-paced environment
Strong attention to detail
Superior organizational skills
Excellent data entry capability; accuracy and thorough
Exceptional technical skills including proficiency with MS Word, Excel, PowerPoint, iManage, Outlook, Adobe, Litera, and other unique applications used by specific practice areas
Excellent written and verbal communication skills
To protect the health and safety of firm members and visitors and to comply with the recommendations of public health authorities, employment at Osler will be conditional on the candidate submitting evidence of being fully vaccinated against COVID-19.
We are currently working in a hybrid work arrangement, with a requirement to work partially in the office and an opportunity to work remote.
Accessibility and Accommodation
We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.
Background and Reference Checks
Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.
If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.
Jun 05, 2024
Full time
Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.
Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.
We currently have an opening for a Legal Assistant (Document Support) – After Hours to work in our After Hours Document Support Centre (“Pod”) Monday – Friday 5:00 p.m. to 12:30 a.m. We are looking for an energetic individual that has the ability to produce high volumes of quality work under tight deadlines and who is also an excellent multi-tasker. The successful candidate will be client service oriented with exceptional technical skills (MS Office environment) and a team-oriented mindset. The incumbent must be detailed and results oriented, have superior proofreading and organizational skills, and be able to ensure finished work product is completed in a timely fashion with exceptional accuracy.
Major Responsibilities
Creating, revising and formatting documents to Firm standards
Converting PDF to Word or Excel Documents; cleaning and formatting the conversion
Running various blacklines/comparisons of documents
Troubleshooting problem documents
Answer Document Support line, monitor inboxes for work and provide primary document support to legal assistants and legal professionals within the Firm
Ensure work product is high quality and technical skills are kept up to date. Adopt practices, take accountability to eliminate errors and “rework” and expand technical expertise by participating in training relevant to your role
Proofread work and ensure all corrections are made prior to returning the assignment
Position Requirements
Education and Experience
The successful incumbent will have a Community College Certificate in a Legal Secretarial Assistant program or equivalent, strong technical skills (MS Office suite), be a team player, have a positive attitude and professional image, and possess a minimum of five years of experience in a Legal Assistant role. An equivalent combination of education, training and experience is acceptable.
Knowledge and Skills
Client service and team oriented
Ability to take initiative and work independently
Good judgment and discretion
Ability to manage time effectively to work in a fast-paced environment
Strong attention to detail
Superior organizational skills
Excellent data entry capability; accuracy and thorough
Exceptional technical skills including proficiency with MS Word, Excel, PowerPoint, iManage, Outlook, Adobe, Litera, and other unique applications used by specific practice areas
Excellent written and verbal communication skills
To protect the health and safety of firm members and visitors and to comply with the recommendations of public health authorities, employment at Osler will be conditional on the candidate submitting evidence of being fully vaccinated against COVID-19.
We are currently working in a hybrid work arrangement, with a requirement to work partially in the office and an opportunity to work remote.
Accessibility and Accommodation
We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.
Background and Reference Checks
Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.
If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.
Lawson Lundell LLP is a leading regional Canadian business law firm with offices in Vancouver, Kelowna, Calgary, and Yellowknife. The firm is recognized and respected by its peers in legal and business publications and was named one of BC’s Top Employers for 2024. Business in Vancouver also recognized Lawson Lundell LLP as the fastest-growing law firm in Western Canada.
Lawson Lundell LLP is currently seeking a competent and knowledgeable Litigation Legal Administrative Assistant to join our busy Litigation group, in our Calgary office, to cover a 1-year Parental Leave with the possibility of extension.
The successful candidate is an organized, enthusiastic, hardworking, team player who is capable of prioritizing and multitasking to successfully support lawyers in our busy Litigation group. The regular working hours for this role are Monday – Friday, 8:30 am – 4:30 pm.
Standard Responsibilities
Preparing and editing various correspondence and documents
Time entry and billing
Preparing expense reports
Maintaining efficient file management and bring-forward-system
Meeting deadlines and limitation dates
Drafting and filing court documents
Providing overflow assistance and various general administrative duties as required
Qualifications
Legal Administrative Assistant certification from an accredited institution
2+ years of previous experience as a Litigation Legal Administrative Assistant in a large law firm is an asset
Knowledge of general litigation rules and procedures is required
Knowledge of Supreme Court and Court of Appeal Rules/Procedures is required
Meticulousness and attention to detail
Exceptional aptitude in Microsoft Office
Ability to multi-task, meet deadlines and solve problems in a fast-paced environment
Can work both independently and as part of a collegial team
Excellent organization and time management skills
Displays extraordinary customer service in a professional, mature, and courteous manner
Highly dependable and adaptable with a great work ethic
Exceptional interpersonal skills
Strong verbal and written English communication skills
In addition to a competitive salary, we offer a variety of benefits, including:
Health Benefits: extended health, dental, vision, out of country, life, AD&D
Lifestyle Benefit: reimbursement for purchases from a pre-approved list, including memberships and gym equipment
Education Reimbursement: We are committed to growth and development, and our educational reimbursement policy provides opportunity for our staff to expand on their knowledge in the legal field.
Paid Time Off: vacation time starts at 3 weeks, personal days, sick time, and a volunteer day every year
Financial Benefits: defined contribution pension plan matched by the firm, RRSP, TFSA, year-end bonuses and an employee referral bonus program
Fun Environment: annual year end party, happy hours, staff appreciation week, and many other social events
Awards: long term service and bonus vacation awards
If you are a professional, hardworking team player with a positive outlook and would like to share your expertise with us, please submit your resume with a cover letter to here.
Although we thank all applicants for their interest in Lawson Lundell LLP, only shortlisted candidates will be contacted. No phone calls please.
May 07, 2024
Full time
Lawson Lundell LLP is a leading regional Canadian business law firm with offices in Vancouver, Kelowna, Calgary, and Yellowknife. The firm is recognized and respected by its peers in legal and business publications and was named one of BC’s Top Employers for 2024. Business in Vancouver also recognized Lawson Lundell LLP as the fastest-growing law firm in Western Canada.
Lawson Lundell LLP is currently seeking a competent and knowledgeable Litigation Legal Administrative Assistant to join our busy Litigation group, in our Calgary office, to cover a 1-year Parental Leave with the possibility of extension.
The successful candidate is an organized, enthusiastic, hardworking, team player who is capable of prioritizing and multitasking to successfully support lawyers in our busy Litigation group. The regular working hours for this role are Monday – Friday, 8:30 am – 4:30 pm.
Standard Responsibilities
Preparing and editing various correspondence and documents
Time entry and billing
Preparing expense reports
Maintaining efficient file management and bring-forward-system
Meeting deadlines and limitation dates
Drafting and filing court documents
Providing overflow assistance and various general administrative duties as required
Qualifications
Legal Administrative Assistant certification from an accredited institution
2+ years of previous experience as a Litigation Legal Administrative Assistant in a large law firm is an asset
Knowledge of general litigation rules and procedures is required
Knowledge of Supreme Court and Court of Appeal Rules/Procedures is required
Meticulousness and attention to detail
Exceptional aptitude in Microsoft Office
Ability to multi-task, meet deadlines and solve problems in a fast-paced environment
Can work both independently and as part of a collegial team
Excellent organization and time management skills
Displays extraordinary customer service in a professional, mature, and courteous manner
Highly dependable and adaptable with a great work ethic
Exceptional interpersonal skills
Strong verbal and written English communication skills
In addition to a competitive salary, we offer a variety of benefits, including:
Health Benefits: extended health, dental, vision, out of country, life, AD&D
Lifestyle Benefit: reimbursement for purchases from a pre-approved list, including memberships and gym equipment
Education Reimbursement: We are committed to growth and development, and our educational reimbursement policy provides opportunity for our staff to expand on their knowledge in the legal field.
Paid Time Off: vacation time starts at 3 weeks, personal days, sick time, and a volunteer day every year
Financial Benefits: defined contribution pension plan matched by the firm, RRSP, TFSA, year-end bonuses and an employee referral bonus program
Fun Environment: annual year end party, happy hours, staff appreciation week, and many other social events
Awards: long term service and bonus vacation awards
If you are a professional, hardworking team player with a positive outlook and would like to share your expertise with us, please submit your resume with a cover letter to here.
Although we thank all applicants for their interest in Lawson Lundell LLP, only shortlisted candidates will be contacted. No phone calls please.
Litigation LAA
Job #4690
Located downtown Vancouver, our client is a leading full-service law firm, and they are looking for a Litigation Legal Administrative Assistant.
Responsibilities for the role include but aren’t limited to:
Supporting lawyers and senior staff with administrative work
Updating and organizing files
General correspondence
Other duties as requested
The ideal candidate will have:
2 years of experience as an LAA, preferably in litigation
Strong communication skills
Detail oriented
Proficient in Microsoft Office
Excellent written and verbal communication s
May 06, 2024
Full time
Litigation LAA
Job #4690
Located downtown Vancouver, our client is a leading full-service law firm, and they are looking for a Litigation Legal Administrative Assistant.
Responsibilities for the role include but aren’t limited to:
Supporting lawyers and senior staff with administrative work
Updating and organizing files
General correspondence
Other duties as requested
The ideal candidate will have:
2 years of experience as an LAA, preferably in litigation
Strong communication skills
Detail oriented
Proficient in Microsoft Office
Excellent written and verbal communication s
Siskinds is a leading law firm located in Southwestern Ontario. We are a team of over 240 lawyers and staff covering personal legal services, business law, personal injury law, and class actions law as well as over 25 specialized practice areas. We help clients make the right legal choices, manage their legal affairs, and resolve complicated matters. Our culture and working style strive to make our clients’ experiences comfortable, reassuring, and productive while delivering excellence in the services we provide.
What are you looking for?
Be part of a cohesive team that promotes collaboration and teamwork
Work in a technologically advanced environment with exposure to many specialized computer applications
Competitive compensation and benefits
Professional development opportunities
Strength of a big firm with the culture of a small firm
Subsidized downtown parking
Working within a state-of-the-art building
Who are we looking for?
We are currently seeking a Legal Assistant for our Business Law Department. This position will require you to provide support to the Business Law Team, one of the largest and most sophisticated in Southwestern Ontario. The successful candidate will support a team of lawyers and law clerks to deliver timely and excellent legal services to our clients.
Post-secondary education in a related field;
0-2 years relevant experience. New grads are welcome to apply;
Above average interpersonal skills;
Strong organizational skills with the ability to be proactive and follow through;
Superior communication skills (both verbal and written);
Detail-oriented;
Ability to multi-task, prioritize, and work to deadlines;
Strong client service skills; and finally
Above average keyboarding/computer skills (primarily Word, Outlook and Adobe).
General tasks
Opening/closing files;
Preparation of accounts;
Organizing and maintaining files;
Scheduling meetings;
Taking cold calls;
Communication with clients; and
General administrative tasks.
You will work well both independently and within the team setting. You will have a sincere passion for new technology learning and application. You enjoy a fast-paced, multi-tasked and deadline driven environment.
We are a truly cohesive team, and as such, being a team player as well as having a strong technical ability and positive attitude will make you a top runner, and ideally our chosen candidate.
Our comprehensive in-house training and ongoing support is of the highest level. We offer competitive compensation and benefits.
Siskinds is an equal opportunity employer and will work with and accommodate persons with disabilities throughout the entire recruitment, selection, and on-boarding process. To learn more about us, please visit our website at www.siskinds.com
Please email your resume quoting “Business Law Legal Assistant” and “Your Name” in the subject line.
May 03, 2024
Full time
Siskinds is a leading law firm located in Southwestern Ontario. We are a team of over 240 lawyers and staff covering personal legal services, business law, personal injury law, and class actions law as well as over 25 specialized practice areas. We help clients make the right legal choices, manage their legal affairs, and resolve complicated matters. Our culture and working style strive to make our clients’ experiences comfortable, reassuring, and productive while delivering excellence in the services we provide.
What are you looking for?
Be part of a cohesive team that promotes collaboration and teamwork
Work in a technologically advanced environment with exposure to many specialized computer applications
Competitive compensation and benefits
Professional development opportunities
Strength of a big firm with the culture of a small firm
Subsidized downtown parking
Working within a state-of-the-art building
Who are we looking for?
We are currently seeking a Legal Assistant for our Business Law Department. This position will require you to provide support to the Business Law Team, one of the largest and most sophisticated in Southwestern Ontario. The successful candidate will support a team of lawyers and law clerks to deliver timely and excellent legal services to our clients.
Post-secondary education in a related field;
0-2 years relevant experience. New grads are welcome to apply;
Above average interpersonal skills;
Strong organizational skills with the ability to be proactive and follow through;
Superior communication skills (both verbal and written);
Detail-oriented;
Ability to multi-task, prioritize, and work to deadlines;
Strong client service skills; and finally
Above average keyboarding/computer skills (primarily Word, Outlook and Adobe).
General tasks
Opening/closing files;
Preparation of accounts;
Organizing and maintaining files;
Scheduling meetings;
Taking cold calls;
Communication with clients; and
General administrative tasks.
You will work well both independently and within the team setting. You will have a sincere passion for new technology learning and application. You enjoy a fast-paced, multi-tasked and deadline driven environment.
We are a truly cohesive team, and as such, being a team player as well as having a strong technical ability and positive attitude will make you a top runner, and ideally our chosen candidate.
Our comprehensive in-house training and ongoing support is of the highest level. We offer competitive compensation and benefits.
Siskinds is an equal opportunity employer and will work with and accommodate persons with disabilities throughout the entire recruitment, selection, and on-boarding process. To learn more about us, please visit our website at www.siskinds.com
Please email your resume quoting “Business Law Legal Assistant” and “Your Name” in the subject line.
We're now at the boldest phase of our Next Horizon journey
At Gore Mutual, we've completely transformed our business in under three years. By investing in top talent and leading technology, we've redefined what it means to be a modern mutual that does good.
Our path forward brings a sharper focus on our business' performance that's powered by innovation and an agile, high-performing culture – we're built for success.
We're well on our way to becoming a purpose-driven, digitally led national insurer. Come join us.
The in-house legal team at Gore Mutual is hiring. We are looking for exceptional talent to help manage insurance defense files in casualty from open to close. This individual will play a key role along with the assigned legal counsel to drive files forward through organizing case files, document drafting and collaborating with counsel.
Joining our team will provide you with a unique opportunity where you will be part of a fantastic in-house team. You will contribute to an evolving practice and a company that is going through an exciting journey.
What will you do?
Help manage insurance defense files, specifically casualty, from open to close.
Assist with case filing, scheduling and reporting.
Draft pleadings, summaries, affidavits of documents, status reports and correspondence.
Assemble case materials, arrange defense medicals, prepare for trials and arbitrations.
Communicate with counsel and clients.
What will you need to succeed?
Minimum of 2 years insurance clerk or legal assistant experience gained from working in a law firm or in-house.
Completion of legal studies, law clerk or paralegal studies. Law clerk certificate would be an asset.
Experience collaborating with a team, drafting standard correspondence to counsel, court, client and scheduling activities.
Proficiency and knowledge of the Rules of Civil Procedure
Please note: this role operates in a hybrid working model. There is flexibility to work remotely, with expectations for in-office collaboration once a week.
#LI-Hybrid
Gore Mutual Insurance is committed to providing accommodations for people with disabilities during all phases of the recruiting process, including the application process. If you require accommodation because of a disability, we will work with you to meet your needs. If you are selected for an interview and require accommodation, please advise the HR representative who will consult with you to determine an appropriate accommodation.
Apr 28, 2024
Hybrid
We're now at the boldest phase of our Next Horizon journey
At Gore Mutual, we've completely transformed our business in under three years. By investing in top talent and leading technology, we've redefined what it means to be a modern mutual that does good.
Our path forward brings a sharper focus on our business' performance that's powered by innovation and an agile, high-performing culture – we're built for success.
We're well on our way to becoming a purpose-driven, digitally led national insurer. Come join us.
The in-house legal team at Gore Mutual is hiring. We are looking for exceptional talent to help manage insurance defense files in casualty from open to close. This individual will play a key role along with the assigned legal counsel to drive files forward through organizing case files, document drafting and collaborating with counsel.
Joining our team will provide you with a unique opportunity where you will be part of a fantastic in-house team. You will contribute to an evolving practice and a company that is going through an exciting journey.
What will you do?
Help manage insurance defense files, specifically casualty, from open to close.
Assist with case filing, scheduling and reporting.
Draft pleadings, summaries, affidavits of documents, status reports and correspondence.
Assemble case materials, arrange defense medicals, prepare for trials and arbitrations.
Communicate with counsel and clients.
What will you need to succeed?
Minimum of 2 years insurance clerk or legal assistant experience gained from working in a law firm or in-house.
Completion of legal studies, law clerk or paralegal studies. Law clerk certificate would be an asset.
Experience collaborating with a team, drafting standard correspondence to counsel, court, client and scheduling activities.
Proficiency and knowledge of the Rules of Civil Procedure
Please note: this role operates in a hybrid working model. There is flexibility to work remotely, with expectations for in-office collaboration once a week.
#LI-Hybrid
Gore Mutual Insurance is committed to providing accommodations for people with disabilities during all phases of the recruiting process, including the application process. If you require accommodation because of a disability, we will work with you to meet your needs. If you are selected for an interview and require accommodation, please advise the HR representative who will consult with you to determine an appropriate accommodation.
Job Category: Administration
Location: Saskatoon
Work Contract: Reg Full-Time (K1)
At Cameco we understand the value of a diverse workforce and we embrace, encourage and support workplace inclusion and diversity. New ideas, perspectives, experiences, and expertise make Cameco stronger. We are committed to building a diverse workforce reflective of the communities we operate in. Our vision is to create a culture where inclusion is the goal, and a diverse and representative workforce is our measure of success. Cameco is committed to providing an inclusive selection process, free from systemic barriers. support employment equity and encourage all members of underrepresented groups (i.e., women, Indigenous peoples, persons with disabilities and members of racialized groups/visible minorities) to voluntarily disclose. Cameco welcomes applicants from all backgrounds, abilities, and experiences to apply.
About Us
Cameco is one of the largest global providers of the uranium fuel needed to energize a clean-air world. Utilities around the world rely on our nuclear fuel products to generate safe, reliable, emissions-free nuclear power. Cameco’s corporate office is based in Saskatoon. We have mining operations and projects in northern Saskatchewan, Kazakhstan, the United States and Australia. We are also a leading supplier of uranium refining, conversion, and fuel manufacturing services from our operations in Ontario.
The Role
You will demonstrate administrative competencies to the highest level and provide first-class administrative support and services to Cameco’s in-house legal team, consisting of one or more lawyers.
In this role, you will:
Set up and maintain physical and electronic files
Manage email and calendars
Review and proofread documents and correspondence
Support meetings, including scheduling, catering and technical support
Organize travel arrangements, and prepare and process expense claims
Draft correspondence, agreements, legal documents and presentations
Perform other general administrative duties and responsibilities, as required
Required:
Legal Administrative diploma
Five years of legal administrative support experience
Detail-oriented and highly organized
Strong proof-reading and grammar skills
Strong interpersonal and communication skills
Ability to work independently, manage large workloads, keep deadlines and take direction
Proficiency with Microsoft Office 365 applications, specifically Outlook, MS Word, PowerPoint, Excel and Teams
Experience working with and understanding of legal agreements, business contracts, and corporate records
Knowledge of corporations, corporate structures and governance
Recommended:
Experience with transcribing digital dictation
Understanding of bookkeeping and accounts payable processes
Cameco is proud to offer a competitive total reward package which includes:
Competitive compensation program with base and variable pay
Flexible health, drug, dental, and vision plan with a health spending and personal spending account
Fixed benefits including employee and dependant life, AD&D, disability benefits and paid vacation leave
Employee & Family Assistance Programs
RRSP and RPP matching program
Career development opportunities
Cameco is an employment equity employer and aims to achieve gender parity, and as such, preference will be given to qualified members of equity groups. We are strengthened by the diverse backgrounds of experiences and encourage applicants with various levels of expertise to apply, as equivalent combination of education and work experience are considered.
Apr 28, 2024
Full time
Job Category: Administration
Location: Saskatoon
Work Contract: Reg Full-Time (K1)
At Cameco we understand the value of a diverse workforce and we embrace, encourage and support workplace inclusion and diversity. New ideas, perspectives, experiences, and expertise make Cameco stronger. We are committed to building a diverse workforce reflective of the communities we operate in. Our vision is to create a culture where inclusion is the goal, and a diverse and representative workforce is our measure of success. Cameco is committed to providing an inclusive selection process, free from systemic barriers. support employment equity and encourage all members of underrepresented groups (i.e., women, Indigenous peoples, persons with disabilities and members of racialized groups/visible minorities) to voluntarily disclose. Cameco welcomes applicants from all backgrounds, abilities, and experiences to apply.
About Us
Cameco is one of the largest global providers of the uranium fuel needed to energize a clean-air world. Utilities around the world rely on our nuclear fuel products to generate safe, reliable, emissions-free nuclear power. Cameco’s corporate office is based in Saskatoon. We have mining operations and projects in northern Saskatchewan, Kazakhstan, the United States and Australia. We are also a leading supplier of uranium refining, conversion, and fuel manufacturing services from our operations in Ontario.
The Role
You will demonstrate administrative competencies to the highest level and provide first-class administrative support and services to Cameco’s in-house legal team, consisting of one or more lawyers.
In this role, you will:
Set up and maintain physical and electronic files
Manage email and calendars
Review and proofread documents and correspondence
Support meetings, including scheduling, catering and technical support
Organize travel arrangements, and prepare and process expense claims
Draft correspondence, agreements, legal documents and presentations
Perform other general administrative duties and responsibilities, as required
Required:
Legal Administrative diploma
Five years of legal administrative support experience
Detail-oriented and highly organized
Strong proof-reading and grammar skills
Strong interpersonal and communication skills
Ability to work independently, manage large workloads, keep deadlines and take direction
Proficiency with Microsoft Office 365 applications, specifically Outlook, MS Word, PowerPoint, Excel and Teams
Experience working with and understanding of legal agreements, business contracts, and corporate records
Knowledge of corporations, corporate structures and governance
Recommended:
Experience with transcribing digital dictation
Understanding of bookkeeping and accounts payable processes
Cameco is proud to offer a competitive total reward package which includes:
Competitive compensation program with base and variable pay
Flexible health, drug, dental, and vision plan with a health spending and personal spending account
Fixed benefits including employee and dependant life, AD&D, disability benefits and paid vacation leave
Employee & Family Assistance Programs
RRSP and RPP matching program
Career development opportunities
Cameco is an employment equity employer and aims to achieve gender parity, and as such, preference will be given to qualified members of equity groups. We are strengthened by the diverse backgrounds of experiences and encourage applicants with various levels of expertise to apply, as equivalent combination of education and work experience are considered.
Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada’s most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary.
Our Culture:
At Cassels, our mission is to attract, retain and promote individuals of exceptional ability and talent from as broad a range of backgrounds as possible. We offer meaningful career opportunities, invest in professional growth, and foster an inclusive environment. Our Firm’s success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all.
Role Overview:
Our Toronto office is currently recruiting for a Legal Assistant in our Business Law Group with a focus on franchising, licensing, distribution and intellectual property providing a variety of routine legal and administrative duties.
The successful candidate will be responsible for:
Prepare agreements and other legal documents and precedents.
Enter dockets, prepare trust receipts and third-party invoices.
Apply proofreading and editing skills to documents and correspondence.
Liaison with clients, lawyers, and colleagues to obtain information and instructions.
Assist in management of lawyers’ practice, i.e., opening files, filing, arranging meetings, arranging travel and/or accommodations.
Manage calendar and keeping lawyers apprised of ongoing and outstanding matters.
Draft routine correspondence on behalf of lawyers.
Provide support to lawyers and internal personnel as required and requested.
The successful candidate must have the following education, experience and/or demonstrated skills:
College Diploma in Legal Administration.
A minimum of 3 to 5 years legal assistance experience in a similar environment.
Experience in Franchise Law would be an asset.
Proficient in MS Office with strong computer skills in Microsoft Word, Excel, PowerPoint, and calendar management tools (e.g., Outlook).
Strong administrative and organizational skills.
Ability to work under pressure, exercise sound judgment, and adapt to changing priorities and evolving circumstances.
Maintain accuracy with a high attention to detail.
Exceptional communication skills (both verbal and written) when interacting with lawyers, firm personnel, clients, and third parties.
Ability to proactively anticipate department needs and respond promptly using an analytical approach.
Ability to work with minimal supervision, as well as part of a collegial and outgoing team.
Embrace innovation and process improvement.
Employment Type : Permanent, Full-Time
What we offer:
Competitive compensation + Extended Health & Dental Care
RRSP Matching Program
Education/tuition allowance
Fitness Reimbursement Program
Diversity and Inclusion Centric Culture
A Culture of Wellness: Cassels recognizes the importance of wellness and provides a comprehensive program that addresses the mental and physical well-being of our employees by providing resources, services, training and support on an ongoing basis.
A fully stocked kitchen with healthy snacks, plus coffee, tea, and drinks throughout the year.
A business casual dress code (client/day specific)
Employee referral bonus.
A hybrid work environment
Cassels is an equal opportunity employer with a strong commitment to diversity, inclusion, equity and an accessible environment. It is our priority to remove barriers to provide equal access to employment. We strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, people from gender and sexually diverse communities and/or people with intersectional identities. All qualified candidates are encouraged to apply, and we will provide appropriate accommodation for candidates with disabilities or accessibility needs throughout the recruitment process, upon request. Please contact our recruiter for any questions, accommodations or specific requests.
We wish to thank all applicants for their interest, however, only candidates selected for interviews will be contacted. We regret that we are unable to respond to individual inquiries about application status, unless required for accommodation purposes.
Apr 26, 2024
Full time
Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada’s most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary.
Our Culture:
At Cassels, our mission is to attract, retain and promote individuals of exceptional ability and talent from as broad a range of backgrounds as possible. We offer meaningful career opportunities, invest in professional growth, and foster an inclusive environment. Our Firm’s success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all.
Role Overview:
Our Toronto office is currently recruiting for a Legal Assistant in our Business Law Group with a focus on franchising, licensing, distribution and intellectual property providing a variety of routine legal and administrative duties.
The successful candidate will be responsible for:
Prepare agreements and other legal documents and precedents.
Enter dockets, prepare trust receipts and third-party invoices.
Apply proofreading and editing skills to documents and correspondence.
Liaison with clients, lawyers, and colleagues to obtain information and instructions.
Assist in management of lawyers’ practice, i.e., opening files, filing, arranging meetings, arranging travel and/or accommodations.
Manage calendar and keeping lawyers apprised of ongoing and outstanding matters.
Draft routine correspondence on behalf of lawyers.
Provide support to lawyers and internal personnel as required and requested.
The successful candidate must have the following education, experience and/or demonstrated skills:
College Diploma in Legal Administration.
A minimum of 3 to 5 years legal assistance experience in a similar environment.
Experience in Franchise Law would be an asset.
Proficient in MS Office with strong computer skills in Microsoft Word, Excel, PowerPoint, and calendar management tools (e.g., Outlook).
Strong administrative and organizational skills.
Ability to work under pressure, exercise sound judgment, and adapt to changing priorities and evolving circumstances.
Maintain accuracy with a high attention to detail.
Exceptional communication skills (both verbal and written) when interacting with lawyers, firm personnel, clients, and third parties.
Ability to proactively anticipate department needs and respond promptly using an analytical approach.
Ability to work with minimal supervision, as well as part of a collegial and outgoing team.
Embrace innovation and process improvement.
Employment Type : Permanent, Full-Time
What we offer:
Competitive compensation + Extended Health & Dental Care
RRSP Matching Program
Education/tuition allowance
Fitness Reimbursement Program
Diversity and Inclusion Centric Culture
A Culture of Wellness: Cassels recognizes the importance of wellness and provides a comprehensive program that addresses the mental and physical well-being of our employees by providing resources, services, training and support on an ongoing basis.
A fully stocked kitchen with healthy snacks, plus coffee, tea, and drinks throughout the year.
A business casual dress code (client/day specific)
Employee referral bonus.
A hybrid work environment
Cassels is an equal opportunity employer with a strong commitment to diversity, inclusion, equity and an accessible environment. It is our priority to remove barriers to provide equal access to employment. We strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, people from gender and sexually diverse communities and/or people with intersectional identities. All qualified candidates are encouraged to apply, and we will provide appropriate accommodation for candidates with disabilities or accessibility needs throughout the recruitment process, upon request. Please contact our recruiter for any questions, accommodations or specific requests.
We wish to thank all applicants for their interest, however, only candidates selected for interviews will be contacted. We regret that we are unable to respond to individual inquiries about application status, unless required for accommodation purposes.
Corporate/Commercial LAA/Paralegal
Job ID #4743
Our client, a highly reputable law firm located in bustling central Surrey, is actively seeking a Corporate/Commercial LAA/Paralegal. The successful applicant will be an integral part of a corporate/commercial and real estate practice. If you find yourself commuting daily, don’t miss your chance to work closer to home at a reputable law firm.
Responsibilities include but aren’t limited to:
Draft, edit, and review commercial loan documents, leases, contracts and other documents
Liaise with clients, banks and other counsel
Conduct PPSA searches
Prepare and draft reporting letters
The ideal candidate will have:
Minimum of two years’ Commercial Lending and/or Corporate/Commercial experience
Strong technical and analytical skills with a “hands-on” work ethic
Ability to work well under pressure in a deadline orientated environment
Excellent computer skills including a proficiency in Microsoft Office.
Job Types: Full-time, Permanent
Pay: $70,000.00-$95,000.00 per year
Apr 21, 2024
Full time
Corporate/Commercial LAA/Paralegal
Job ID #4743
Our client, a highly reputable law firm located in bustling central Surrey, is actively seeking a Corporate/Commercial LAA/Paralegal. The successful applicant will be an integral part of a corporate/commercial and real estate practice. If you find yourself commuting daily, don’t miss your chance to work closer to home at a reputable law firm.
Responsibilities include but aren’t limited to:
Draft, edit, and review commercial loan documents, leases, contracts and other documents
Liaise with clients, banks and other counsel
Conduct PPSA searches
Prepare and draft reporting letters
The ideal candidate will have:
Minimum of two years’ Commercial Lending and/or Corporate/Commercial experience
Strong technical and analytical skills with a “hands-on” work ethic
Ability to work well under pressure in a deadline orientated environment
Excellent computer skills including a proficiency in Microsoft Office.
Job Types: Full-time, Permanent
Pay: $70,000.00-$95,000.00 per year
Davies is a top-tier Canadian law firm focused on high-stakes matters. With offices in Montréal, Toronto and New York, we are consistently at the center of the most challenging deals and cases in Canada and abroad.
A position at Davies is more than just a job. When you join the firm, you will be welcomed by a team that places as much emphasis on supporting its people as it does on serving its prestigious clients. As such, we have created a collaborative environment where team members of all backgrounds feel appreciated and are encouraged to share their ideas while working alongside some of the brightest legal and business professionals who are eager to share their knowledge and experience.
About the Position
We are currently seeking a Day Legal Assistant to join our Corporate and Banking practice group in our Toronto office working in a share of 3:1. The successful candidate will work Monday to Friday, 8:30 a.m. to 4:30 p.m.
The position requires strong communication and technical skills. The successful candidate must demonstrate initiative, high attention to detail and the ability to work independently in a fast-paced environment. In addition, strong client service skills, organization skills and practice management abilities are required.
Primary Responsibilities
Provide dedicated support to three Corporate and Banking lawyers
Prepare and process correspondence, memoranda and legal documents according to the firm’s standards, using the firm's word processing and document management software
Compose and draft routine cover letters and documents
Proofread documents and check for appropriate formatting, spelling and grammar; prepare revisions and blackline documents, as directed
Prepare closing books and index hyperlinking
Assist lawyers and students with the establishment and maintenance of online websites (Deal Room/ShareFile) for the purpose of facilitating legal transactions for the firm
Review and route incoming mail and fax communications; prepare and process outgoing mail and fax; arrange specialized mail or messenger services, as required
Ensure email correspondence is filed to the appropriate client matter, at the direction of the lawyer
Manage key dates, including updating calendars for assigned lawyers with their meetings, appointments, due dates and client-related activities
Coordinate lawyer's travel arrangements and travel expense reports using the firms Chrome River database
Update contact names and addresses in the firm's InterAction database on a regular basis
Coordinate client meetings, including scheduling rooms and arranging for catering or audio-visual equipment using the firm's Meeting Room Manager software.
Receive, handle, screen and/or direct incoming calls as directed by lawyer; respond to routine inquiries and requests from clients; take messages, as required
Coordinate docket entry and submission according to the firm’s timelines for docket submission
Prepare expense reimbursement and disbursement requests
Prepare client accounts and coordinate client billing matters with the Accounting Department
Work with the lawyer to enter new Client and Matter opening requests using the firm's database
Coordinate and disperse tasks to be performed by various resource groups such as Document Specialists, Billing Specialists, etc., where appropriate, while ensuring tasks are completed in a timely manner
Manage files, including opening new files and maintaining precedent files
Work with Records to create, maintain and store client files, as appropriate
Demonstrate effective teamwork and provide support to other legal assistants, as time permits
Provide support to other lawyers, clerks and/or students within the team structure in the absence of the regularly assigned assistant where dedicated support is not available
Work cooperatively with other departments and individuals in the firm
Qualifications
A Community College Certificate in a Legal Assistant program or equivalent
A minimum of five years of experience in a Legal Assistant role; an equivalent combination of education, training and experience is acceptable
A team player with a positive attitude
A high level of professionalism and the ability to take initiative while using discretion and good judgement in decision-making
Deep technical knowledge of Microsoft applications, especially Word, Excel, PowerPoint and Adobe Acrobat
Excellent client-service skills
Ability to produce documents in a timely and accurate manner
Strong communication skills
Excellent time management skills, the ability to prioritize daily work effectively while paying attention to detail
Superior administrative and organizational skills
To Apply
For more information or to apply, please submit your application to Karen Keane at kkeane@dwpv.com.
We thank all applicants for their interest; however, only those selected for further consideration will be contacted.
Davies is committed to providing a diverse, inclusive and accessible workplace for candidates and firm members with disabilities. Please let us know of any accommodations you may require at any time during the recruitment process.
Apr 19, 2024
Full time
Davies is a top-tier Canadian law firm focused on high-stakes matters. With offices in Montréal, Toronto and New York, we are consistently at the center of the most challenging deals and cases in Canada and abroad.
A position at Davies is more than just a job. When you join the firm, you will be welcomed by a team that places as much emphasis on supporting its people as it does on serving its prestigious clients. As such, we have created a collaborative environment where team members of all backgrounds feel appreciated and are encouraged to share their ideas while working alongside some of the brightest legal and business professionals who are eager to share their knowledge and experience.
About the Position
We are currently seeking a Day Legal Assistant to join our Corporate and Banking practice group in our Toronto office working in a share of 3:1. The successful candidate will work Monday to Friday, 8:30 a.m. to 4:30 p.m.
The position requires strong communication and technical skills. The successful candidate must demonstrate initiative, high attention to detail and the ability to work independently in a fast-paced environment. In addition, strong client service skills, organization skills and practice management abilities are required.
Primary Responsibilities
Provide dedicated support to three Corporate and Banking lawyers
Prepare and process correspondence, memoranda and legal documents according to the firm’s standards, using the firm's word processing and document management software
Compose and draft routine cover letters and documents
Proofread documents and check for appropriate formatting, spelling and grammar; prepare revisions and blackline documents, as directed
Prepare closing books and index hyperlinking
Assist lawyers and students with the establishment and maintenance of online websites (Deal Room/ShareFile) for the purpose of facilitating legal transactions for the firm
Review and route incoming mail and fax communications; prepare and process outgoing mail and fax; arrange specialized mail or messenger services, as required
Ensure email correspondence is filed to the appropriate client matter, at the direction of the lawyer
Manage key dates, including updating calendars for assigned lawyers with their meetings, appointments, due dates and client-related activities
Coordinate lawyer's travel arrangements and travel expense reports using the firms Chrome River database
Update contact names and addresses in the firm's InterAction database on a regular basis
Coordinate client meetings, including scheduling rooms and arranging for catering or audio-visual equipment using the firm's Meeting Room Manager software.
Receive, handle, screen and/or direct incoming calls as directed by lawyer; respond to routine inquiries and requests from clients; take messages, as required
Coordinate docket entry and submission according to the firm’s timelines for docket submission
Prepare expense reimbursement and disbursement requests
Prepare client accounts and coordinate client billing matters with the Accounting Department
Work with the lawyer to enter new Client and Matter opening requests using the firm's database
Coordinate and disperse tasks to be performed by various resource groups such as Document Specialists, Billing Specialists, etc., where appropriate, while ensuring tasks are completed in a timely manner
Manage files, including opening new files and maintaining precedent files
Work with Records to create, maintain and store client files, as appropriate
Demonstrate effective teamwork and provide support to other legal assistants, as time permits
Provide support to other lawyers, clerks and/or students within the team structure in the absence of the regularly assigned assistant where dedicated support is not available
Work cooperatively with other departments and individuals in the firm
Qualifications
A Community College Certificate in a Legal Assistant program or equivalent
A minimum of five years of experience in a Legal Assistant role; an equivalent combination of education, training and experience is acceptable
A team player with a positive attitude
A high level of professionalism and the ability to take initiative while using discretion and good judgement in decision-making
Deep technical knowledge of Microsoft applications, especially Word, Excel, PowerPoint and Adobe Acrobat
Excellent client-service skills
Ability to produce documents in a timely and accurate manner
Strong communication skills
Excellent time management skills, the ability to prioritize daily work effectively while paying attention to detail
Superior administrative and organizational skills
To Apply
For more information or to apply, please submit your application to Karen Keane at kkeane@dwpv.com.
We thank all applicants for their interest; however, only those selected for further consideration will be contacted.
Davies is committed to providing a diverse, inclusive and accessible workplace for candidates and firm members with disabilities. Please let us know of any accommodations you may require at any time during the recruitment process.