Administrative Legal Assistant/Intake Legal Assistant – Victoria
Competition No.: B035-21 Application Deadline: July 27, 2021
The Opportunity As the Administrative Legal Assistant/Intake Legal Assistant (ALA/ILA), Parents Legal Centre (PLC), you will be part of a team working to assist parents with child protection matters to reach early collaborative resolutions where appropriate. As part of the Indigenous Services Division of Legal Aid BC the PLCs have a focus on serving Indigenous people.
The Parents Legal Centre takes a holistic approach early in the child protection process to help families stay together where possible. The PLC supports parents to resolve not only their legal matter but also the underlying non-legal issues, such as housing or addictions, which often contribute to protection concerns in the first place. Better outcomes may be achieved when parents access legal advice and support at the early stages in their interaction with child protection authorities.
Who We Are Legal Aid BC provides legal aid to people with low incomes in BC. As a non-profit organization, our goal is to provide legal information, advice, and representation services to some of BC’s most vulnerable and marginalized citizens: those who do not have the financial, educational, social or health resources to effectively access the justice system when their families, freedom, or safety are at risk.
The Ideal Candidate You have completed Legal Administration courses or program, or courses in Law or Sociology supplemented by a minimum of five (5) years of administrative experience in a law environment and one (1) year of intake experience. You have a strong desire to assist disadvantaged clients, including those experiencing family violence or addiction issues, those with low income, or those with mental disabilities. You have an awareness of a community’s cultural diversity, particularly Indigenous cultures. You strive to exceed expectations and are a team player.
Rated Requirements
Demonstrated ability to communicate effectively by active listening, question and reading to obtain relevant information; to communicate positive or negative information both verbally and in writing, in a tactful and empathetic manner, to internal and external audiences
Demonstrated ability to provide quality customer service in a timely and professional manner while exhibiting diplomacy in a stressful and deadline driven environment
Demonstrated ability to act as a representative of the organization by assuming responsibility for providing courteous, empathetic, knowledgeable service to meeting the expectations of clients and service providers
Demonstrated ability to proactively identify and analyze problems and make decisions within policy, procedures, and guidelines while exhibiting sound judgment and using discretion where required
Demonstrated ability to establish and maintain professional and effective relationships with co-workers, clients, external agencies, and service providers in an environment which includes competing demands, sensitive issues and potential conflict
Demonstrated ability to both independently and within a team environment, plan, coordinate, organize and prioritize a diverse, high volume workload to effectively multi-tasks and meet deadlines, changing demands and priorities while maintaining accuracy in order to achieve goals and objectives
Demonstrated ability to train, orient, motivate, and provide guidance, and act as a resource to others
Working knowledge of Family and Child Protection Law rules and procedures
General knowledge of methods available to stay current with Family and Child Protection Law and procedure changes
Understanding of Indigenous issues, cultures as well as Indigenous community groups and agencies
Understanding of current issues affecting Indigenous communities
Understanding of traditional native justice concepts, alternative measures, mediation and diversion practices
Awareness of government laws and policies impacting Indigenous peoples
Ability to communicate and relate to Indigenous people and their communities, with sensitivity to cultural and Tribal/Nation differences
Understanding of the structure and history of Indigenous communities within BC
Demonstrated ability to type 45 wpm
Working knowledge of English grammar and spelling
Basic Working knowledge of database systems
Intermediate Working Knowledge of MS Office Suites (word, excel, PowerPoint)
Intermediate Working Knowledge of Outlook
We Offer In return for your hard work and experience, you will be rewarded with a competitive annual salary based on your skills and experience, as well as a comprehensive benefits package, including:
Four weeks paid vacation to start that grows the longer you’re with LABC
An excellent employee benefits package, where premiums are 100% paid by LABC
A generous pension plan
Support for training and development
An Employee and Family Assistance program
$200 a year towards Employee Wellness programs
A healthy work/life balance
Social events where employees are given the opportunity to have fun, relax and network with each other
Generous leave provisions (sick time, special leaves)
13 paid statutory holidays
If you are interested in joining us – apply now!
We would like to thank all external applicants for their interest but regret that only those shortlisted will be contacted. Legal Aid BC is committed to building a skilled, diverse workforce reflective of Canadian Society. Members of equity-seeking groups are encouraged to apply.
Job Types: Full-time, Permanent
Benefits:
Company events
Company pension
Employee assistance program
Extended health care
Paid time off
Tuition reimbursement
Wellness program
Jul 25, 2021
Full time
Administrative Legal Assistant/Intake Legal Assistant – Victoria
Competition No.: B035-21 Application Deadline: July 27, 2021
The Opportunity As the Administrative Legal Assistant/Intake Legal Assistant (ALA/ILA), Parents Legal Centre (PLC), you will be part of a team working to assist parents with child protection matters to reach early collaborative resolutions where appropriate. As part of the Indigenous Services Division of Legal Aid BC the PLCs have a focus on serving Indigenous people.
The Parents Legal Centre takes a holistic approach early in the child protection process to help families stay together where possible. The PLC supports parents to resolve not only their legal matter but also the underlying non-legal issues, such as housing or addictions, which often contribute to protection concerns in the first place. Better outcomes may be achieved when parents access legal advice and support at the early stages in their interaction with child protection authorities.
Who We Are Legal Aid BC provides legal aid to people with low incomes in BC. As a non-profit organization, our goal is to provide legal information, advice, and representation services to some of BC’s most vulnerable and marginalized citizens: those who do not have the financial, educational, social or health resources to effectively access the justice system when their families, freedom, or safety are at risk.
The Ideal Candidate You have completed Legal Administration courses or program, or courses in Law or Sociology supplemented by a minimum of five (5) years of administrative experience in a law environment and one (1) year of intake experience. You have a strong desire to assist disadvantaged clients, including those experiencing family violence or addiction issues, those with low income, or those with mental disabilities. You have an awareness of a community’s cultural diversity, particularly Indigenous cultures. You strive to exceed expectations and are a team player.
Rated Requirements
Demonstrated ability to communicate effectively by active listening, question and reading to obtain relevant information; to communicate positive or negative information both verbally and in writing, in a tactful and empathetic manner, to internal and external audiences
Demonstrated ability to provide quality customer service in a timely and professional manner while exhibiting diplomacy in a stressful and deadline driven environment
Demonstrated ability to act as a representative of the organization by assuming responsibility for providing courteous, empathetic, knowledgeable service to meeting the expectations of clients and service providers
Demonstrated ability to proactively identify and analyze problems and make decisions within policy, procedures, and guidelines while exhibiting sound judgment and using discretion where required
Demonstrated ability to establish and maintain professional and effective relationships with co-workers, clients, external agencies, and service providers in an environment which includes competing demands, sensitive issues and potential conflict
Demonstrated ability to both independently and within a team environment, plan, coordinate, organize and prioritize a diverse, high volume workload to effectively multi-tasks and meet deadlines, changing demands and priorities while maintaining accuracy in order to achieve goals and objectives
Demonstrated ability to train, orient, motivate, and provide guidance, and act as a resource to others
Working knowledge of Family and Child Protection Law rules and procedures
General knowledge of methods available to stay current with Family and Child Protection Law and procedure changes
Understanding of Indigenous issues, cultures as well as Indigenous community groups and agencies
Understanding of current issues affecting Indigenous communities
Understanding of traditional native justice concepts, alternative measures, mediation and diversion practices
Awareness of government laws and policies impacting Indigenous peoples
Ability to communicate and relate to Indigenous people and their communities, with sensitivity to cultural and Tribal/Nation differences
Understanding of the structure and history of Indigenous communities within BC
Demonstrated ability to type 45 wpm
Working knowledge of English grammar and spelling
Basic Working knowledge of database systems
Intermediate Working Knowledge of MS Office Suites (word, excel, PowerPoint)
Intermediate Working Knowledge of Outlook
We Offer In return for your hard work and experience, you will be rewarded with a competitive annual salary based on your skills and experience, as well as a comprehensive benefits package, including:
Four weeks paid vacation to start that grows the longer you’re with LABC
An excellent employee benefits package, where premiums are 100% paid by LABC
A generous pension plan
Support for training and development
An Employee and Family Assistance program
$200 a year towards Employee Wellness programs
A healthy work/life balance
Social events where employees are given the opportunity to have fun, relax and network with each other
Generous leave provisions (sick time, special leaves)
13 paid statutory holidays
If you are interested in joining us – apply now!
We would like to thank all external applicants for their interest but regret that only those shortlisted will be contacted. Legal Aid BC is committed to building a skilled, diverse workforce reflective of Canadian Society. Members of equity-seeking groups are encouraged to apply.
Job Types: Full-time, Permanent
Benefits:
Company events
Company pension
Employee assistance program
Extended health care
Paid time off
Tuition reimbursement
Wellness program
Aird & Berlis LLP is a prominent Canadian business law firm located in the heart of Toronto’s financial district, across from Union Station. With over 180 lawyers, business advisors and patent agents, we serve clients across Canada and globally.
* What We Believe In: * The firm is committed to ensuring that all members of the Aird & Berlis LLP community feel valued, respected and supported. We are a dedicated group of diverse individuals who care about each other, the work we produce and the client service we provide. We go to great lengths to foster a professional, supportive environment for all firm members so you can focus on the important things: client service, your career and your life.
* What We Are Looking For: * This position will be working closely with two Partners in our Capital Markets group. This opportunity is ideal for someone with previous corporate experience who is accustomed to running all aspects of a practice. The successful candidate will have strong technical skills and will be able to communicate professionally with all external clients. If you are detail oriented, flexible, and a team player, this is a great position for you. Responsibilities:
Produce high volumes of quality work under tight deadlines
Proofreading, strong accuracy and quick turnaround time is essential
Organized and meticulous with follow-up
Ensure all filing is organized, up to date and easily available
Draft letter and email correspondence to forward incoming mail to clients
Edit and finalize a variety of transactional documents
Organize and track delivery of closing documents
Compile record books
Produce the highest quality of work
Handle daily administrative details
Manage duties related to accounting
Accountable for all work assigned
Arrange meetings
Calendar management
Takes initiative
Confidential
Requirements:
Minimum of 5 years’ previous experience as a Legal Assistant in Capital Markets or Corporate Law
Successful completion of a related post-secondary Legal Assistant or Law Clerk program
Knowledge of Workshare Compare or a similar document comparison program
Handle time pressure situations and stress of multiple demands
Skills:
Microsoft 365 Suite of Applications
Ability to problem solve
Good judgement and decision making
Strong interpersonal skills
Organized
Resourceful
Detailed
* Why You Should Apply: *
Opportunities for growth and on the job training and development
Competitive compensation and benefits package
We pride ourselves on being a mid-sized firm with a family feel
Active involvement in our community with opportunities to volunteer
Mentor program
On-site wellness
_ We will review applications as they are received and all applications will be kept on file. Only those candidates selected for an interview will be contacted. Aird & Berlis LLP is committed to providing accommodations for people with disabilities. If you require any accommodation in the application process, please contact ckelly@airdberlis.com._
Jul 24, 2021
Full time
Aird & Berlis LLP is a prominent Canadian business law firm located in the heart of Toronto’s financial district, across from Union Station. With over 180 lawyers, business advisors and patent agents, we serve clients across Canada and globally.
* What We Believe In: * The firm is committed to ensuring that all members of the Aird & Berlis LLP community feel valued, respected and supported. We are a dedicated group of diverse individuals who care about each other, the work we produce and the client service we provide. We go to great lengths to foster a professional, supportive environment for all firm members so you can focus on the important things: client service, your career and your life.
* What We Are Looking For: * This position will be working closely with two Partners in our Capital Markets group. This opportunity is ideal for someone with previous corporate experience who is accustomed to running all aspects of a practice. The successful candidate will have strong technical skills and will be able to communicate professionally with all external clients. If you are detail oriented, flexible, and a team player, this is a great position for you. Responsibilities:
Produce high volumes of quality work under tight deadlines
Proofreading, strong accuracy and quick turnaround time is essential
Organized and meticulous with follow-up
Ensure all filing is organized, up to date and easily available
Draft letter and email correspondence to forward incoming mail to clients
Edit and finalize a variety of transactional documents
Organize and track delivery of closing documents
Compile record books
Produce the highest quality of work
Handle daily administrative details
Manage duties related to accounting
Accountable for all work assigned
Arrange meetings
Calendar management
Takes initiative
Confidential
Requirements:
Minimum of 5 years’ previous experience as a Legal Assistant in Capital Markets or Corporate Law
Successful completion of a related post-secondary Legal Assistant or Law Clerk program
Knowledge of Workshare Compare or a similar document comparison program
Handle time pressure situations and stress of multiple demands
Skills:
Microsoft 365 Suite of Applications
Ability to problem solve
Good judgement and decision making
Strong interpersonal skills
Organized
Resourceful
Detailed
* Why You Should Apply: *
Opportunities for growth and on the job training and development
Competitive compensation and benefits package
We pride ourselves on being a mid-sized firm with a family feel
Active involvement in our community with opportunities to volunteer
Mentor program
On-site wellness
_ We will review applications as they are received and all applications will be kept on file. Only those candidates selected for an interview will be contacted. Aird & Berlis LLP is committed to providing accommodations for people with disabilities. If you require any accommodation in the application process, please contact ckelly@airdberlis.com._
Reporting to the Manager Legal Administrative Services, the Legal Assistant II is responsible for providing a broad range of coordination and administrative support services in the Legal Services Department, including preparation of legal documents and correspondence, answering telephone inquiries and performing reception and other related duties, as required. This position will be assigned to the portfolio of the Litigation, Labour & Employment Practice Group.
As the Legal Assistant 2, you will:
Prepare and assemble a wide range of complex documents, including: pleadings and other documents related to litigation and administrative hearings, contracts, and other related legal documentation, with limited direction.
Conduct electronic searches of records including those at the Manitoba Companies Office, Winnipeg Land Titles Office, Manitoba courts and the Personal Property Registry.
Arrange for registrations in the Property Registry and the Manitoba Courts.
Provide administrative support to our team of lawyers, primary assignment will be to Labour & Employment/Litigation team.
Receive and respond to inquiries, referring only unusual circumstances to the solicitor.
Gather essential information from various sources.
Compile and maintain accurate filing and record keeping systems, including confirmation of closing dates and proper document registration, and compliance with trust conditions.
Diarize tasks, deadlines and hearing dates, with appropriate and sufficient lead times, as may be required.
Schedule meetings, hearings, and related attendances, together with appropriate resources.
Draft correspondence.
Establish and maintain effective working relationships with other City Departments, external law firms, and members of the public who do not have legal counsel.
Perform other related administrative support functions, consistent with the classification, as required.
Your education and qualifications include:
High school graduation and successful completion of a legal assistant training program from a recognized college, or an equivalent combination of education and experience may be accepted.
Related and recent experience (approximately 3-5 years) as a legal assistant in a law office or firm working with minimal supervision under the direction of a lawyer.
Experience working in the areas of civil litigation, or labour & employment, or municipal hearings is an asset.
Computer software skills in Microsoft Word (Advanced), Outlook, and Excel; and Adobe programing.
Ability to undertake new work activities without specific direction; exercise sound judgment and react resourcefully under varying conditions and changing priorities, and deal with confidential matters discreetly and logically.
Strong organizational skills with the ability to work effectively with minimum supervision, set work priorities, schedule and meet work deadlines.
Strong written and verbal communication skills.
Ability to produce accurate work and follow instructions which may be verbal and/or written.
Strong interpersonal skills with the ability to establish and maintain professional working relationships.
Strong political acumen with the ability to represent Legal Services and interact with a variety of stakeholders at various levels within government and external organizations.
Conditions of employment:
The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.
A Police Information Check satisfactory to the employer will be required from the applicant or successful candidate, at their expense.
CORE COMPETENCIES FOR ALL EMPLOYEES OF THE CITY OF WINNIPEG:
Citizen & Customer Focus
Respecting Diversity
Ethics and Values
Integrity and Trust
Results Oriented
Jul 24, 2021
Full time
Reporting to the Manager Legal Administrative Services, the Legal Assistant II is responsible for providing a broad range of coordination and administrative support services in the Legal Services Department, including preparation of legal documents and correspondence, answering telephone inquiries and performing reception and other related duties, as required. This position will be assigned to the portfolio of the Litigation, Labour & Employment Practice Group.
As the Legal Assistant 2, you will:
Prepare and assemble a wide range of complex documents, including: pleadings and other documents related to litigation and administrative hearings, contracts, and other related legal documentation, with limited direction.
Conduct electronic searches of records including those at the Manitoba Companies Office, Winnipeg Land Titles Office, Manitoba courts and the Personal Property Registry.
Arrange for registrations in the Property Registry and the Manitoba Courts.
Provide administrative support to our team of lawyers, primary assignment will be to Labour & Employment/Litigation team.
Receive and respond to inquiries, referring only unusual circumstances to the solicitor.
Gather essential information from various sources.
Compile and maintain accurate filing and record keeping systems, including confirmation of closing dates and proper document registration, and compliance with trust conditions.
Diarize tasks, deadlines and hearing dates, with appropriate and sufficient lead times, as may be required.
Schedule meetings, hearings, and related attendances, together with appropriate resources.
Draft correspondence.
Establish and maintain effective working relationships with other City Departments, external law firms, and members of the public who do not have legal counsel.
Perform other related administrative support functions, consistent with the classification, as required.
Your education and qualifications include:
High school graduation and successful completion of a legal assistant training program from a recognized college, or an equivalent combination of education and experience may be accepted.
Related and recent experience (approximately 3-5 years) as a legal assistant in a law office or firm working with minimal supervision under the direction of a lawyer.
Experience working in the areas of civil litigation, or labour & employment, or municipal hearings is an asset.
Computer software skills in Microsoft Word (Advanced), Outlook, and Excel; and Adobe programing.
Ability to undertake new work activities without specific direction; exercise sound judgment and react resourcefully under varying conditions and changing priorities, and deal with confidential matters discreetly and logically.
Strong organizational skills with the ability to work effectively with minimum supervision, set work priorities, schedule and meet work deadlines.
Strong written and verbal communication skills.
Ability to produce accurate work and follow instructions which may be verbal and/or written.
Strong interpersonal skills with the ability to establish and maintain professional working relationships.
Strong political acumen with the ability to represent Legal Services and interact with a variety of stakeholders at various levels within government and external organizations.
Conditions of employment:
The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.
A Police Information Check satisfactory to the employer will be required from the applicant or successful candidate, at their expense.
CORE COMPETENCIES FOR ALL EMPLOYEES OF THE CITY OF WINNIPEG:
Citizen & Customer Focus
Respecting Diversity
Ethics and Values
Integrity and Trust
Results Oriented
If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.
The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion and anti-racism. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.
As a Legal Assistant 3, you will work collaboratively to provide legal administrative support to the lawyers practicing in Legal Services. You will be responsible for a variety of legal clerical and administrative tasks requiring you to exercise independent judgment. Primary duties may include:
Compose correspondence.
Prepare, type, review and arrange for execution of a variety of documents including complex contracts and documentation, court forms including legal briefs.
Manage paper and electronic files.
Coordinate electronic exchange of documents.
Assist lawyers in all areas of their practice.
Liaise with client departments involved to coordinate service and determine or develop procedures to improve communications, reporting and turn-around times.
Receive and respond to inquiries from the general public, other law firms and professional groups with respect to general or procedural questions and status of documents.
Qualifications
One of the following combinations of education and experience is required:
A completed 1 year certificate/diploma in legal studies and at least 1 year of relevant legal experience; OR
A High School diploma or equivalency (e.g. GED) plus job related course work in legal support services and at least 3 years of relevant legal experience; OR
A High School diploma or equivalency (e.g. GED) and at least 5 years of relevant legal experience.
Intermediate proficiency with Microsoft Office Excel.
Excellent/advanced proficiency with Microsoft Word, Outlook and PowerPoint with the ability to format large word documents is required.
Legal experience working in a litigation practice is required. Legal experience working in planning, real estate, corporate, commercial, finance, procurement, environmental law will be considered an asset.
Previous experience working with Prolaw software system, Eclipse SE and Microsoft Teams will be considered an asset.
Excellent communication and interpersonal skills with the ability to collaborate with various levels of stakeholders, both internal and external to The City.
Strong attention to detail and proofreading skills along with demonstrated organizational skills and the ability to adapt to constantly changing priorities in a limited timeframe.
Pre-employment Requirements
Successful applicants must provide proof of qualifications.
Union: CUPE Local 38
Business Unit: Law
Position Type: Permanent
Location: 800 Macleod Trail S.E.
Compensation: Pay Grade 7 $31.72 - 42.44 per hour
Days of Work: This position works a 5 day
work week with 1 day off in a 3 week cycle.
Hours of work: Standard 35 hour work week
Audience: Internal and External
Apply By: August 9, 2021
Job ID #: 304298
Apply for Job
Jul 21, 2021
Full time
If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.
The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion and anti-racism. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.
As a Legal Assistant 3, you will work collaboratively to provide legal administrative support to the lawyers practicing in Legal Services. You will be responsible for a variety of legal clerical and administrative tasks requiring you to exercise independent judgment. Primary duties may include:
Compose correspondence.
Prepare, type, review and arrange for execution of a variety of documents including complex contracts and documentation, court forms including legal briefs.
Manage paper and electronic files.
Coordinate electronic exchange of documents.
Assist lawyers in all areas of their practice.
Liaise with client departments involved to coordinate service and determine or develop procedures to improve communications, reporting and turn-around times.
Receive and respond to inquiries from the general public, other law firms and professional groups with respect to general or procedural questions and status of documents.
Qualifications
One of the following combinations of education and experience is required:
A completed 1 year certificate/diploma in legal studies and at least 1 year of relevant legal experience; OR
A High School diploma or equivalency (e.g. GED) plus job related course work in legal support services and at least 3 years of relevant legal experience; OR
A High School diploma or equivalency (e.g. GED) and at least 5 years of relevant legal experience.
Intermediate proficiency with Microsoft Office Excel.
Excellent/advanced proficiency with Microsoft Word, Outlook and PowerPoint with the ability to format large word documents is required.
Legal experience working in a litigation practice is required. Legal experience working in planning, real estate, corporate, commercial, finance, procurement, environmental law will be considered an asset.
Previous experience working with Prolaw software system, Eclipse SE and Microsoft Teams will be considered an asset.
Excellent communication and interpersonal skills with the ability to collaborate with various levels of stakeholders, both internal and external to The City.
Strong attention to detail and proofreading skills along with demonstrated organizational skills and the ability to adapt to constantly changing priorities in a limited timeframe.
Pre-employment Requirements
Successful applicants must provide proof of qualifications.
Union: CUPE Local 38
Business Unit: Law
Position Type: Permanent
Location: 800 Macleod Trail S.E.
Compensation: Pay Grade 7 $31.72 - 42.44 per hour
Days of Work: This position works a 5 day
work week with 1 day off in a 3 week cycle.
Hours of work: Standard 35 hour work week
Audience: Internal and External
Apply By: August 9, 2021
Job ID #: 304298
Apply for Job
Job Type: Full Time, Permanent
Start Date: As soon as possible
Language: English
Minimum Education: High School
Positions Available: 1
NOC Group: Secretaries (Except Legal and Medical) (1241)
NOC Job Title: Administrative Secretary
Expires in 17 days
Expires: 2021-08-06
Posted: 2021-07-19
Last Updated: 2021-07-19
Job Location(s)
6951 Westminster Hwy Richmond, British Columbia V7C 1C6, Canada
Job Description
Do you have excellent office administration and organization skills that allow you to plan, prioritize, and meet deadlines while maintaining accuracy and timeliness? We're seeking a support assistant to join our Law and Policy division to provide administrative and clerical assistance to lawyers who provide legal advice and adjudication in support of our occupational health and safety mandate.
In this role, your experience providing administrative support in a legal department will be an advantage, however, if you're a self-starter with good administrative and customer service skills, and a team player with an eye for detail, you'll be a good fit for this position.
As a support assistant in Law and Policy you will:
Provide administrative support for the lawyers in Law and Policy division
Assist officers with prohibited action or penalty matters by gathering materials and information, reviewing files for completion, identifying discrepancies, and communicating with appropriate parties to complete files
Prepare and organize various correspondence, reports, written submissions, presentations, and documents of a legal nature that often include technical industry terminology
Access and maintain databases and procedure manuals
Undertake word processing and document editing
We're looking for someone who can:
Plan, coordinate, prioritize, and organize a diverse, high-volume workload to effectively multi-task and meet deadlines and changing demands while maintaining accuracy and timeliness
Use initiative to assist, orient, monitor, and act as a resource to individuals in a team environment
Reference and apply policies, procedures, and guidelines in making decisions and solving problems
Understand and respond to stakeholders' needs in order to provide exemplary customer service
Clearly communicate and document detailed information, both orally and in writing, to a variety of audiences
Your experience and educational background:
Grade 12
A minimum of two years of administrative support experience in an office environment
Proficient use of Microsoft Word and Excel
Must type 45 wpm
Related Document(s)
Support Assistant.docx
Jul 21, 2021
Full time
Job Type: Full Time, Permanent
Start Date: As soon as possible
Language: English
Minimum Education: High School
Positions Available: 1
NOC Group: Secretaries (Except Legal and Medical) (1241)
NOC Job Title: Administrative Secretary
Expires in 17 days
Expires: 2021-08-06
Posted: 2021-07-19
Last Updated: 2021-07-19
Job Location(s)
6951 Westminster Hwy Richmond, British Columbia V7C 1C6, Canada
Job Description
Do you have excellent office administration and organization skills that allow you to plan, prioritize, and meet deadlines while maintaining accuracy and timeliness? We're seeking a support assistant to join our Law and Policy division to provide administrative and clerical assistance to lawyers who provide legal advice and adjudication in support of our occupational health and safety mandate.
In this role, your experience providing administrative support in a legal department will be an advantage, however, if you're a self-starter with good administrative and customer service skills, and a team player with an eye for detail, you'll be a good fit for this position.
As a support assistant in Law and Policy you will:
Provide administrative support for the lawyers in Law and Policy division
Assist officers with prohibited action or penalty matters by gathering materials and information, reviewing files for completion, identifying discrepancies, and communicating with appropriate parties to complete files
Prepare and organize various correspondence, reports, written submissions, presentations, and documents of a legal nature that often include technical industry terminology
Access and maintain databases and procedure manuals
Undertake word processing and document editing
We're looking for someone who can:
Plan, coordinate, prioritize, and organize a diverse, high-volume workload to effectively multi-task and meet deadlines and changing demands while maintaining accuracy and timeliness
Use initiative to assist, orient, monitor, and act as a resource to individuals in a team environment
Reference and apply policies, procedures, and guidelines in making decisions and solving problems
Understand and respond to stakeholders' needs in order to provide exemplary customer service
Clearly communicate and document detailed information, both orally and in writing, to a variety of audiences
Your experience and educational background:
Grade 12
A minimum of two years of administrative support experience in an office environment
Proficient use of Microsoft Word and Excel
Must type 45 wpm
Related Document(s)
Support Assistant.docx
Miller Thomson LLP
Vancouver, British Columbia, Canada
Miller Thomson LLP is one of Canada's fastest growing national business law firms, with offices located in Vancouver, Calgary, Edmonton, Regina, Saskatoon, London, Kitchener-Waterloo, Guelph, Toronto, Markham, Vaughan and Montréal. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.
We are seeking a Legal Assistant for a 14 month contract opportunity within the Labour and Employment department in our Vancouver office.
To be successful in this role, you should have a minimum of three (3) years’ experience as a Labour Employment/Litigation Legal Assistant.
This is a great opportunity for a Legal Assistant who enjoys a fast-paced, dynamic desk and being a solid contributor to a team.
In this role your responsibilities will be, but not limited to:
Independently manage calendars through careful planning, communication and coordination to maximize time management and ensure all deadlines are met;
Handle the onboarding of clients and conflict checks;
Drafting/revising/proofreading of legal documents and correspondence;
Preparing and coordinating for hearings and trials;
Scheduling travel and meetings;
Maintain bring forward system;
Communicate professionally with all internal and external clients;
Practice administration and management for lawyers;
Administrative tasks including, diarizing events, opening and closing files, expense requisitions, electronic and hard-copy filing, scanning, printing etc.;
Other business related duties, as assigned.
We are currently looking for an individual who has the following qualifications:
Minimum of three (3) years’ experience as a Litigation Legal Assistant;
Certificate or Diploma from a Community College or equivalent;
Strong attention to detail with excellent proofreading skills;
Ability to use critical thinking and judgement skills;
Working knowledge of MS Suite and BCOnline;
Excellent communication skills, both written and oral;
Ability to work under pressure with competing deadlines;
Ability to take the initiative and work independently as well as collaboratively within a team environment;
Flexibility to work with changing priorities.
Miller Thomson LLP is an equal opportunity employer and is committed to diversity, inclusion, and accessibility. While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually and only those selected for an interview will be contacted. No phone calls or agencies please. Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require an accommodation, please inform our Talent department of the nature of accommodation that you may require, to ensure your equal participation.
Jul 20, 2021
Full time
Miller Thomson LLP is one of Canada's fastest growing national business law firms, with offices located in Vancouver, Calgary, Edmonton, Regina, Saskatoon, London, Kitchener-Waterloo, Guelph, Toronto, Markham, Vaughan and Montréal. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.
We are seeking a Legal Assistant for a 14 month contract opportunity within the Labour and Employment department in our Vancouver office.
To be successful in this role, you should have a minimum of three (3) years’ experience as a Labour Employment/Litigation Legal Assistant.
This is a great opportunity for a Legal Assistant who enjoys a fast-paced, dynamic desk and being a solid contributor to a team.
In this role your responsibilities will be, but not limited to:
Independently manage calendars through careful planning, communication and coordination to maximize time management and ensure all deadlines are met;
Handle the onboarding of clients and conflict checks;
Drafting/revising/proofreading of legal documents and correspondence;
Preparing and coordinating for hearings and trials;
Scheduling travel and meetings;
Maintain bring forward system;
Communicate professionally with all internal and external clients;
Practice administration and management for lawyers;
Administrative tasks including, diarizing events, opening and closing files, expense requisitions, electronic and hard-copy filing, scanning, printing etc.;
Other business related duties, as assigned.
We are currently looking for an individual who has the following qualifications:
Minimum of three (3) years’ experience as a Litigation Legal Assistant;
Certificate or Diploma from a Community College or equivalent;
Strong attention to detail with excellent proofreading skills;
Ability to use critical thinking and judgement skills;
Working knowledge of MS Suite and BCOnline;
Excellent communication skills, both written and oral;
Ability to work under pressure with competing deadlines;
Ability to take the initiative and work independently as well as collaboratively within a team environment;
Flexibility to work with changing priorities.
Miller Thomson LLP is an equal opportunity employer and is committed to diversity, inclusion, and accessibility. While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually and only those selected for an interview will be contacted. No phone calls or agencies please. Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require an accommodation, please inform our Talent department of the nature of accommodation that you may require, to ensure your equal participation.
McLennan Ross LLP
Yellowknife, Northwest Territories, Canada
Our Corporate Legal Assistant is responsible for providing legal and administrative support to lawyers in our Corporate Commercial Securities Practice Group in our Yellowknife office. As a Legal Assistant, with 1-3 years’ experience, this opportunity includes:
Preparing, drafting and revising legal documents and correspondence
Working proactively and initiating follow up actions to expedite the flow of work
Performing conflict searches, file openings and file closings
Managing correspondence, booking appointments and diarizing deadlines
Managing incoming mail and e-mail
Regular interaction with clients and other lawyers
Billing and other practice management tasks
Maintaining organized and complete files within an electronic document management system.
Our ideal candidate:
Demonstrates strong time management and organizational skills
Has strong interpersonal skills and prioritizes customer service
Maintains professionalism, confidentiality and discretion
Has excellent verbal and written communication skills
Demonstrates excellent problem solving skills
Is highly motivated, self-directed and detail oriented
Is able to handle multiple tasks efficiently and work well independently with little supervision.
Job Types: Full-time, Permanent
Benefits:
Company events
Company pension
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
Paid time off
Vision care
Jul 18, 2021
Full time
Our Corporate Legal Assistant is responsible for providing legal and administrative support to lawyers in our Corporate Commercial Securities Practice Group in our Yellowknife office. As a Legal Assistant, with 1-3 years’ experience, this opportunity includes:
Preparing, drafting and revising legal documents and correspondence
Working proactively and initiating follow up actions to expedite the flow of work
Performing conflict searches, file openings and file closings
Managing correspondence, booking appointments and diarizing deadlines
Managing incoming mail and e-mail
Regular interaction with clients and other lawyers
Billing and other practice management tasks
Maintaining organized and complete files within an electronic document management system.
Our ideal candidate:
Demonstrates strong time management and organizational skills
Has strong interpersonal skills and prioritizes customer service
Maintains professionalism, confidentiality and discretion
Has excellent verbal and written communication skills
Demonstrates excellent problem solving skills
Is highly motivated, self-directed and detail oriented
Is able to handle multiple tasks efficiently and work well independently with little supervision.
Job Types: Full-time, Permanent
Benefits:
Company events
Company pension
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
Paid time off
Vision care
Administrative Legal Assistant/Intake Legal Assistant – Smithers/Hazelton
Competition No.: B035-21
Application Deadline: August 4, 2021
The Opportunity
As the Administrative Legal Assistant/Intake Legal Assistant (ALA/ILA), Parents Legal Centre (PLC), you will be part of a team working to assist parents with child protection matters to reach early collaborative resolutions where appropriate. As part of the Indigenous Services Division of Legal Aid BC the PLCs have a focus on serving Indigenous people.
The Parents Legal Centre take s a holistic approach early in the child protection process to help families stay together where possible. The PLC supports parents to resolve not only their legal matter but also the underlying non-legal issues, such as housing or addictions, which often contribute to protection concerns in the first place. Better outcomes may be achieved when parents access legal advice and support at the early stages in their interaction with child protection authorities.
Who We Are
Legal Aid BC provides legal aid to people with low incomes in BC. As a non-profit organization, our goal is to provide legal information, advice, and representation services to some of BC’s most vulnerable and marginalized citizens: those who do not have the financial, educational, social or health resources to effectively access the justice system when their families, freedom, or safety are at risk.
The Ideal Candidate
You have completed Legal Administration courses or program, or courses in Law or Sociology supplemented by a minimum of five (5) years of administrative experience in a law environment and one (1) year of intake experience. You have a strong desire to assist disadvantaged clients, including those experiencing family violence or addiction issues, those with low income, or those with mental disabilities. You have an awareness of a community’s cultural diversity, particularly Indigenous cultures. You strive to exceed expectations and are a team player.
We Offer
In return for your hard work and experience, you will be rewarded with a competitive annual salary based on your skills and experience, as well as a comprehensive benefits package, including:
Four weeks paid vacation to start that grows the longer you’re with LABC
An excellent employee benefits package, where premiums are 100% paid by LABC
A generous pension plan
Support for training and development
An Employee and Family Assistance program
$200 a year towards Employee Wellness programs
A healthy work/life balance
Social events where employees are given the opportunity to have fun, relax and network with each other
Generous leave provisions (sick time, special leaves)
13 paid statutory holidays
If you are interested in joining us – apply now!
We would like to thank all external applicants for their interest but regret that only those shortlisted will be contacted. Legal Aid BC is committed to building a skilled, diverse workforce reflective of Canadian Society. Members of equity-seeking groups are encouraged to apply.
Job Type: Full-time
Benefits:
Company events
Company pension
Employee assistance program
Extended health care
Tuition reimbursement
Wellness program
Jul 18, 2021
Full time
Administrative Legal Assistant/Intake Legal Assistant – Smithers/Hazelton
Competition No.: B035-21
Application Deadline: August 4, 2021
The Opportunity
As the Administrative Legal Assistant/Intake Legal Assistant (ALA/ILA), Parents Legal Centre (PLC), you will be part of a team working to assist parents with child protection matters to reach early collaborative resolutions where appropriate. As part of the Indigenous Services Division of Legal Aid BC the PLCs have a focus on serving Indigenous people.
The Parents Legal Centre take s a holistic approach early in the child protection process to help families stay together where possible. The PLC supports parents to resolve not only their legal matter but also the underlying non-legal issues, such as housing or addictions, which often contribute to protection concerns in the first place. Better outcomes may be achieved when parents access legal advice and support at the early stages in their interaction with child protection authorities.
Who We Are
Legal Aid BC provides legal aid to people with low incomes in BC. As a non-profit organization, our goal is to provide legal information, advice, and representation services to some of BC’s most vulnerable and marginalized citizens: those who do not have the financial, educational, social or health resources to effectively access the justice system when their families, freedom, or safety are at risk.
The Ideal Candidate
You have completed Legal Administration courses or program, or courses in Law or Sociology supplemented by a minimum of five (5) years of administrative experience in a law environment and one (1) year of intake experience. You have a strong desire to assist disadvantaged clients, including those experiencing family violence or addiction issues, those with low income, or those with mental disabilities. You have an awareness of a community’s cultural diversity, particularly Indigenous cultures. You strive to exceed expectations and are a team player.
We Offer
In return for your hard work and experience, you will be rewarded with a competitive annual salary based on your skills and experience, as well as a comprehensive benefits package, including:
Four weeks paid vacation to start that grows the longer you’re with LABC
An excellent employee benefits package, where premiums are 100% paid by LABC
A generous pension plan
Support for training and development
An Employee and Family Assistance program
$200 a year towards Employee Wellness programs
A healthy work/life balance
Social events where employees are given the opportunity to have fun, relax and network with each other
Generous leave provisions (sick time, special leaves)
13 paid statutory holidays
If you are interested in joining us – apply now!
We would like to thank all external applicants for their interest but regret that only those shortlisted will be contacted. Legal Aid BC is committed to building a skilled, diverse workforce reflective of Canadian Society. Members of equity-seeking groups are encouraged to apply.
Job Type: Full-time
Benefits:
Company events
Company pension
Employee assistance program
Extended health care
Tuition reimbursement
Wellness program
At ICBC, it’s our job to make sure the car insurance system works for all British Columbians, today and in the future. If you want to make the most of your skills and expertise while growing your career, we want you. A career at ICBC is an opportunity to be part of a talented, diverse and inclusive team that is driven to serve its customers and community. You can expect a competitive salary, comprehensive benefits and a collaborative work environment. If you are reliable and dependable, contact us today to be part of our talented and diverse team as we work together to create an insurance system we can all be proud of. We welcome applications from all qualified job seekers. If you are a job seeker with a disability, please let us know as adjustments can be made to help support you in delivering your best performance. Legal Assistant Litigation Job Title: Legal Assistant Litigation Reference Number: 114650 Location: Victoria Employment Type: Permanent Full Time Hours of Work: 7.5 hr Day Shift (M-F) Posted Date: 2021/07/16 Position Highlights The Claims Legal Services division at ICBC has an opportunity for an experienced Legal Administrative Assistant. You will provide legal administrative support to one or more lawyers as required. This position is located at our 425 Dunedin Street in Victoria. If you like a fast paced environment where your days fly by, this is your opportunity. Your responsibilities will include:
Preparing legal documentation and correspondence, as well as organizing flow of information between interested parties
Preparing and maintaining necessary file information and documentation.
Organizing case files
Maintaining an extensive “bring forward” system.
The requirements include:
Legal Administrative Assistant Diploma or Certificate and at least 1-2 years related experience in progressively responsible
legal secretarial positions
Thorough knowledge of litigation procedures and legal terminology
Superior knowledge of business English, spelling, punctuation, and arithmetic
Ability to prioritize, adapt to changing demands and complete multiple concurrent tasks in an environment of tight deadlines
Superior interpersonal and judgment skills
Keyboarding speed of 40wpm
Knowledge of relevant computer applications to produce legal correspondence and documents, and ability to learn software
related to the job Position Requirements
Competitive Salary & Benefits: Legal Administrative Assistants are members of the union MoveUP. Annual raises are
automatic every year for five years.
Continuous Training: We offer continuous in-house training to ensure you are equipped with the knowledge to be successful in
your role.
Flexible Working Arrangements: 37.5 hour work week, job security, 3 weeks of vacation plus an additional 16 time off days.
COVID-19 safety protocols: We comply with WorkSafeBC and the health authorities of British Columbia to ensure your safety
and wellbeing. Good news story of 2020, ICBC didn’t lay off any staff.
Engaging Culture: We promote an inclusive and diverse work environment.
Only candidates legally entitled to work in Canada at present will be considered for this position
Jul 18, 2021
Full time
At ICBC, it’s our job to make sure the car insurance system works for all British Columbians, today and in the future. If you want to make the most of your skills and expertise while growing your career, we want you. A career at ICBC is an opportunity to be part of a talented, diverse and inclusive team that is driven to serve its customers and community. You can expect a competitive salary, comprehensive benefits and a collaborative work environment. If you are reliable and dependable, contact us today to be part of our talented and diverse team as we work together to create an insurance system we can all be proud of. We welcome applications from all qualified job seekers. If you are a job seeker with a disability, please let us know as adjustments can be made to help support you in delivering your best performance. Legal Assistant Litigation Job Title: Legal Assistant Litigation Reference Number: 114650 Location: Victoria Employment Type: Permanent Full Time Hours of Work: 7.5 hr Day Shift (M-F) Posted Date: 2021/07/16 Position Highlights The Claims Legal Services division at ICBC has an opportunity for an experienced Legal Administrative Assistant. You will provide legal administrative support to one or more lawyers as required. This position is located at our 425 Dunedin Street in Victoria. If you like a fast paced environment where your days fly by, this is your opportunity. Your responsibilities will include:
Preparing legal documentation and correspondence, as well as organizing flow of information between interested parties
Preparing and maintaining necessary file information and documentation.
Organizing case files
Maintaining an extensive “bring forward” system.
The requirements include:
Legal Administrative Assistant Diploma or Certificate and at least 1-2 years related experience in progressively responsible
legal secretarial positions
Thorough knowledge of litigation procedures and legal terminology
Superior knowledge of business English, spelling, punctuation, and arithmetic
Ability to prioritize, adapt to changing demands and complete multiple concurrent tasks in an environment of tight deadlines
Superior interpersonal and judgment skills
Keyboarding speed of 40wpm
Knowledge of relevant computer applications to produce legal correspondence and documents, and ability to learn software
related to the job Position Requirements
Competitive Salary & Benefits: Legal Administrative Assistants are members of the union MoveUP. Annual raises are
automatic every year for five years.
Continuous Training: We offer continuous in-house training to ensure you are equipped with the knowledge to be successful in
your role.
Flexible Working Arrangements: 37.5 hour work week, job security, 3 weeks of vacation plus an additional 16 time off days.
COVID-19 safety protocols: We comply with WorkSafeBC and the health authorities of British Columbia to ensure your safety
and wellbeing. Good news story of 2020, ICBC didn’t lay off any staff.
Engaging Culture: We promote an inclusive and diverse work environment.
Only candidates legally entitled to work in Canada at present will be considered for this position
Reporting to the Manager Legal Administrative Services, the Legal Assistant II is responsible for providing a broad range of coordination and administrative support services in the Legal Services Department, including preparation of legal documents and correspondence, answering telephone inquiries and performing reception and other related duties, as required. This position will be assigned to the portfolio of the Litigation, Labour & Employment Practice Group.
As the Legal Assistant 2, you will:
Prepare and assemble a wide range of complex documents, including: pleadings and other documents related to litigation and administrative hearings, contracts, and other related legal documentation, with limited direction.
Conduct electronic searches of records including those at the Manitoba Companies Office, Winnipeg Land Titles Office, Manitoba courts and the Personal Property Registry.
Arrange for registrations in the Property Registry and the Manitoba Courts.
Provide administrative support to our team of lawyers, primary assignment will be to Labour & Employment/Litigation team.
Receive and respond to inquiries, referring only unusual circumstances to the solicitor.
Gather essential information from various sources.
Compile and maintain accurate filing and record keeping systems, including confirmation of closing dates and proper document registration, and compliance with trust conditions.
Diarize tasks, deadlines and hearing dates, with appropriate and sufficient lead times, as may be required.
Schedule meetings, hearings, and related attendances, together with appropriate resources.
Draft correspondence.
Establish and maintain effective working relationships with other City Departments, external law firms, and members of the public who do not have legal counsel.
Perform other related administrative support functions, consistent with the classification, as required.
Your education and qualifications include:
High school graduation and successful completion of a legal assistant training program from a recognized college, or an equivalent combination of education and experience may be accepted.
Related and recent experience (approximately 3-5 years) as a legal assistant in a law office or firm working with minimal supervision under the direction of a lawyer.
Experience working in the areas of civil litigation, or labour & employment, or municipal hearings is an asset.
Computer software skills in Microsoft Word (Advanced), Outlook, and Excel; and Adobe programing.
Ability to undertake new work activities without specific direction; exercise sound judgment and react resourcefully under varying conditions and changing priorities, and deal with confidential matters discreetly and logically.
Strong organizational skills with the ability to work effectively with minimum supervision, set work priorities, schedule and meet work deadlines.
Strong written and verbal communication skills.
Ability to produce accurate work and follow instructions which may be verbal and/or written.
Strong interpersonal skills with the ability to establish and maintain professional working relationships.
Strong political acumen with the ability to represent Legal Services and interact with a variety of stakeholders at various levels within government and external organizations.
Conditions of employment:
The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.
A Police Information Check satisfactory to the employer will be required from the applicant or successful candidate, at their expense.
CORE COMPETENCIES FOR ALL EMPLOYEES OF THE CITY OF WINNIPEG:
Citizen & Customer Focus
Respecting Diversity
Ethics and Values
Integrity and Trust
Results Oriented
Jul 18, 2021
Full time
Reporting to the Manager Legal Administrative Services, the Legal Assistant II is responsible for providing a broad range of coordination and administrative support services in the Legal Services Department, including preparation of legal documents and correspondence, answering telephone inquiries and performing reception and other related duties, as required. This position will be assigned to the portfolio of the Litigation, Labour & Employment Practice Group.
As the Legal Assistant 2, you will:
Prepare and assemble a wide range of complex documents, including: pleadings and other documents related to litigation and administrative hearings, contracts, and other related legal documentation, with limited direction.
Conduct electronic searches of records including those at the Manitoba Companies Office, Winnipeg Land Titles Office, Manitoba courts and the Personal Property Registry.
Arrange for registrations in the Property Registry and the Manitoba Courts.
Provide administrative support to our team of lawyers, primary assignment will be to Labour & Employment/Litigation team.
Receive and respond to inquiries, referring only unusual circumstances to the solicitor.
Gather essential information from various sources.
Compile and maintain accurate filing and record keeping systems, including confirmation of closing dates and proper document registration, and compliance with trust conditions.
Diarize tasks, deadlines and hearing dates, with appropriate and sufficient lead times, as may be required.
Schedule meetings, hearings, and related attendances, together with appropriate resources.
Draft correspondence.
Establish and maintain effective working relationships with other City Departments, external law firms, and members of the public who do not have legal counsel.
Perform other related administrative support functions, consistent with the classification, as required.
Your education and qualifications include:
High school graduation and successful completion of a legal assistant training program from a recognized college, or an equivalent combination of education and experience may be accepted.
Related and recent experience (approximately 3-5 years) as a legal assistant in a law office or firm working with minimal supervision under the direction of a lawyer.
Experience working in the areas of civil litigation, or labour & employment, or municipal hearings is an asset.
Computer software skills in Microsoft Word (Advanced), Outlook, and Excel; and Adobe programing.
Ability to undertake new work activities without specific direction; exercise sound judgment and react resourcefully under varying conditions and changing priorities, and deal with confidential matters discreetly and logically.
Strong organizational skills with the ability to work effectively with minimum supervision, set work priorities, schedule and meet work deadlines.
Strong written and verbal communication skills.
Ability to produce accurate work and follow instructions which may be verbal and/or written.
Strong interpersonal skills with the ability to establish and maintain professional working relationships.
Strong political acumen with the ability to represent Legal Services and interact with a variety of stakeholders at various levels within government and external organizations.
Conditions of employment:
The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.
A Police Information Check satisfactory to the employer will be required from the applicant or successful candidate, at their expense.
CORE COMPETENCIES FOR ALL EMPLOYEES OF THE CITY OF WINNIPEG:
Citizen & Customer Focus
Respecting Diversity
Ethics and Values
Integrity and Trust
Results Oriented
Location: Edmonton, AB, CA
Date: Jul 16, 2021
We have an immediate opening for a Legal Assistant in our Financial Services Group. The lawyer that this position will support focus’ their practice on general corporate/commercial matters including sales, leasing and acquisition of assets and shares, real estate related matters and basic corporate documents.
Our legal assistant structure is based on a team model within a practice group. Legal assistants typically support more than one lawyer and will be called upon help others within their practice group when workload volumes are at their peak or during periods of vacation or absence coverage.
Responsibilities • Maintaining files and diarizations on a daily basis; Obtaining public registry searches;
Drafting, editing and proofreading routine correspondence, agreements, letters and other related documents;
Managing administrative tasks, including time entry, billings, scheduling of appointments and coordinating meetings etc.;
Communicating with clients as required;
Prioritizing workflow to ensure completion of accurate work within established timelines; and
Any other duties, as required.
Requirements • Legal assistant diploma from an accredited college plus a minimum of three (3) years of previous legal assistant experience in a related practice area; Experience with digital filing, document management and dictation software;
Superb accuracy and attention to detail;
Strong organization and time management skills;
Advanced computer skills; proficient with MS Word, Excel and Outlook;
Ideally a self-starter who is able to take initiative, multi task and work well under pressure both independently and in a team setting;
Highly motivated with excellent interpersonal and communication skills;
Takes pride and ownership in the finished work product; and
Demonstrated commitment to privacy and ethical conduct.
*We thank all applicants who apply, only candidates selected for an interview will be contacted.
Equal Opportunity Statement
Inclusion and diversity (I&D) are fundamental to who we are at Dentons Canada and essential to the success and strength of our firm. Our forward-thinking, inclusive culture promotes and supports the professional development of our diverse talent, the leading services we offer to our clients, and positive social change. As a testament to our commitment to I&D, we are recognized as one of Canada’s Best Diversity Employer’s for 11 consecutive years (2011-2021) and one of Canada’s Top Employers for Young People (2021) for the fourth time.
Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.
To support and embrace your diverse skillsets, talents and experiences, we are committed to providing you with an inclusive, barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.
Jul 17, 2021
Full time
Location: Edmonton, AB, CA
Date: Jul 16, 2021
We have an immediate opening for a Legal Assistant in our Financial Services Group. The lawyer that this position will support focus’ their practice on general corporate/commercial matters including sales, leasing and acquisition of assets and shares, real estate related matters and basic corporate documents.
Our legal assistant structure is based on a team model within a practice group. Legal assistants typically support more than one lawyer and will be called upon help others within their practice group when workload volumes are at their peak or during periods of vacation or absence coverage.
Responsibilities • Maintaining files and diarizations on a daily basis; Obtaining public registry searches;
Drafting, editing and proofreading routine correspondence, agreements, letters and other related documents;
Managing administrative tasks, including time entry, billings, scheduling of appointments and coordinating meetings etc.;
Communicating with clients as required;
Prioritizing workflow to ensure completion of accurate work within established timelines; and
Any other duties, as required.
Requirements • Legal assistant diploma from an accredited college plus a minimum of three (3) years of previous legal assistant experience in a related practice area; Experience with digital filing, document management and dictation software;
Superb accuracy and attention to detail;
Strong organization and time management skills;
Advanced computer skills; proficient with MS Word, Excel and Outlook;
Ideally a self-starter who is able to take initiative, multi task and work well under pressure both independently and in a team setting;
Highly motivated with excellent interpersonal and communication skills;
Takes pride and ownership in the finished work product; and
Demonstrated commitment to privacy and ethical conduct.
*We thank all applicants who apply, only candidates selected for an interview will be contacted.
Equal Opportunity Statement
Inclusion and diversity (I&D) are fundamental to who we are at Dentons Canada and essential to the success and strength of our firm. Our forward-thinking, inclusive culture promotes and supports the professional development of our diverse talent, the leading services we offer to our clients, and positive social change. As a testament to our commitment to I&D, we are recognized as one of Canada’s Best Diversity Employer’s for 11 consecutive years (2011-2021) and one of Canada’s Top Employers for Young People (2021) for the fourth time.
Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.
To support and embrace your diverse skillsets, talents and experiences, we are committed to providing you with an inclusive, barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.
Do you have excellent office administration and organization skills that allow you to plan, prioritize, and meet deadlines while maintaining accuracy and timeliness? We’re seeking a support assistant to join our Law and Policy division to provide administrative and clerical assistance to lawyers who provide legal advice and adjudication in support of our occupational health and safety mandate.
In this role, your experience providing administrative support in a legal department will be an advantage, however, if you’re a self-starter with good administrative and customer service skills, and a team player with an eye for detail, you’ll be a good fit for this position.
What you'll do
As a support assistant in Law and Policy you will:
Provide administrative support for the lawyers in Law and Policy division
Assist officers with prohibited action or penalty matters by gathering materials and information, reviewing files for completion, identifying discrepancies, and communicating with appropriate parties to complete files
Prepare and organize various correspondence, reports, written submissions, presentations, and documents of a legal nature that often include technical industry terminology
Access and maintain databases and procedure manuals
Undertake word processing and document editing
Is this a good fit for you?
We’re looking for someone who can:
Plan, coordinate, prioritize, and organize a diverse, high-volume workload to effectively multi-task and meet deadlines and changing demands while maintaining accuracy and timeliness
Use initiative to assist, orient, monitor, and act as a resource to individuals in a team environment
Reference and apply policies, procedures, and guidelines in making decisions and solving problems
Understand and respond to stakeholders’ needs in order to provide exemplary customer service
Clearly communicate and document detailed information, both orally and in writing, to a variety of audiences
Your experience and educational background:
Grade 12
A minimum of two years of administrative support experience in an office environment
Proficient use of Microsoft Word and Excel
Must type 45 wpm
Application Requirements:
You must submit your application by 4:30 pm on the closing date of the competition.
If you require an accommodation in the assessment process, please email the HR Testing Accommodation (SM) at the time you submit your application.
Who are we?
At WorkSafeBC, we’re dedicated to promoting safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries and diseases occur, we provide compensation, and support injured workers in their recovery, rehabilitation, and safe return to work. We also work diligently to sustain our workers compensation system for today and future generations. We’re honoured to serve the 2.4 million workers and 245,000 registered employers in our province.
We recognize that our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences, and which reflects the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self. We encourage all qualified applicants to apply.
What’s it like to work at WorkSafeBC?
It’s challenging, stimulating and hugely rewarding. Our positions offer tremendous diversity and excellent opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important and so are the people we do it for.
Our benefits
Being part of WorkSafeBC means being part of a strong, committed team. Along with a competitive salary, your total compensation package may include vacation, optional leave arrangements, health care and dental benefits, and contributions toward your retirement pension. As a member of our team, you'll have access to services and benefits that can help you get the most out of work — and life.
Learn more about what we offer .
This position is restricted to those legally entitled to work in Canada.
Thank you, in advance, for applying.
Jul 17, 2021
Full time
Do you have excellent office administration and organization skills that allow you to plan, prioritize, and meet deadlines while maintaining accuracy and timeliness? We’re seeking a support assistant to join our Law and Policy division to provide administrative and clerical assistance to lawyers who provide legal advice and adjudication in support of our occupational health and safety mandate.
In this role, your experience providing administrative support in a legal department will be an advantage, however, if you’re a self-starter with good administrative and customer service skills, and a team player with an eye for detail, you’ll be a good fit for this position.
What you'll do
As a support assistant in Law and Policy you will:
Provide administrative support for the lawyers in Law and Policy division
Assist officers with prohibited action or penalty matters by gathering materials and information, reviewing files for completion, identifying discrepancies, and communicating with appropriate parties to complete files
Prepare and organize various correspondence, reports, written submissions, presentations, and documents of a legal nature that often include technical industry terminology
Access and maintain databases and procedure manuals
Undertake word processing and document editing
Is this a good fit for you?
We’re looking for someone who can:
Plan, coordinate, prioritize, and organize a diverse, high-volume workload to effectively multi-task and meet deadlines and changing demands while maintaining accuracy and timeliness
Use initiative to assist, orient, monitor, and act as a resource to individuals in a team environment
Reference and apply policies, procedures, and guidelines in making decisions and solving problems
Understand and respond to stakeholders’ needs in order to provide exemplary customer service
Clearly communicate and document detailed information, both orally and in writing, to a variety of audiences
Your experience and educational background:
Grade 12
A minimum of two years of administrative support experience in an office environment
Proficient use of Microsoft Word and Excel
Must type 45 wpm
Application Requirements:
You must submit your application by 4:30 pm on the closing date of the competition.
If you require an accommodation in the assessment process, please email the HR Testing Accommodation (SM) at the time you submit your application.
Who are we?
At WorkSafeBC, we’re dedicated to promoting safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries and diseases occur, we provide compensation, and support injured workers in their recovery, rehabilitation, and safe return to work. We also work diligently to sustain our workers compensation system for today and future generations. We’re honoured to serve the 2.4 million workers and 245,000 registered employers in our province.
We recognize that our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences, and which reflects the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self. We encourage all qualified applicants to apply.
What’s it like to work at WorkSafeBC?
It’s challenging, stimulating and hugely rewarding. Our positions offer tremendous diversity and excellent opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important and so are the people we do it for.
Our benefits
Being part of WorkSafeBC means being part of a strong, committed team. Along with a competitive salary, your total compensation package may include vacation, optional leave arrangements, health care and dental benefits, and contributions toward your retirement pension. As a member of our team, you'll have access to services and benefits that can help you get the most out of work — and life.
Learn more about what we offer .
This position is restricted to those legally entitled to work in Canada.
Thank you, in advance, for applying.
Altis Professional
Richmond, British Columbia, Canada
Our client is currently seeking a Legal Administrative Assistant to join their law firm permanently. This full-time position will require the successful candidate to work from their office in Richmond, BC. This position offers a competitive salary, 3 weeks of vacation, benefits, and a chance to work with an amazing group of legal professionals! Ideal candidate will have prior legal experience in family law or litigation.
Roles and Responsibilities
Organizing and expediting the flow of work through the professional's practice, initiating any follow-up action as appropriate
Draft legal documents and agreements
Assist with opening and maintaining legal files
Transcribing and typing legal documents and correspondence
Liaising between the legal professionals and various internal and external individuals, groups and clients at all levels
Using initiative and good judgment to relieve the professional of administrative detail
Preparing and organizing meeting and briefing materials for the professional and file management
Supporting the practice group in monitoring billing matters and undertaking of administrative tasks
Extensive document management
Qualifications and Experience
Ability to use discretion when dealing with confidential information
Excellent problem solving and decision-making skills
Excellent coordination and organizational skills
Capacity to work independently, as well as in a team environment
Strong written, oral and verbal communication skills
Excellent grammar and proofreading skills
Ability to multi task within a fast paced environment
Must have:
Experience of at least 2+ years as an Administrative Assistant
Advanced knowledge of Microsoft Office Suite (proficient in Word, PowerPoint and Excel
Have experience using Worldox or a similar document management system
Education and Certifications
Minimum education required: University Degree or College Diploma
#AltNational
Reference ID: 3029307
Job Types: Full-time, Permanent
Salary: $50,000.00-$72,000.00 per year
Jul 16, 2021
Full time
Our client is currently seeking a Legal Administrative Assistant to join their law firm permanently. This full-time position will require the successful candidate to work from their office in Richmond, BC. This position offers a competitive salary, 3 weeks of vacation, benefits, and a chance to work with an amazing group of legal professionals! Ideal candidate will have prior legal experience in family law or litigation.
Roles and Responsibilities
Organizing and expediting the flow of work through the professional's practice, initiating any follow-up action as appropriate
Draft legal documents and agreements
Assist with opening and maintaining legal files
Transcribing and typing legal documents and correspondence
Liaising between the legal professionals and various internal and external individuals, groups and clients at all levels
Using initiative and good judgment to relieve the professional of administrative detail
Preparing and organizing meeting and briefing materials for the professional and file management
Supporting the practice group in monitoring billing matters and undertaking of administrative tasks
Extensive document management
Qualifications and Experience
Ability to use discretion when dealing with confidential information
Excellent problem solving and decision-making skills
Excellent coordination and organizational skills
Capacity to work independently, as well as in a team environment
Strong written, oral and verbal communication skills
Excellent grammar and proofreading skills
Ability to multi task within a fast paced environment
Must have:
Experience of at least 2+ years as an Administrative Assistant
Advanced knowledge of Microsoft Office Suite (proficient in Word, PowerPoint and Excel
Have experience using Worldox or a similar document management system
Education and Certifications
Minimum education required: University Degree or College Diploma
#AltNational
Reference ID: 3029307
Job Types: Full-time, Permanent
Salary: $50,000.00-$72,000.00 per year
ABOUT GOWLING WLG
At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.
When it comes to equity, diversity and inclusion, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.
Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.
Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support services team work together, and are respected and valued for their individual contributions.
PROFILE
Our Waterloo Region office is currently seeking a senior Legal Administrative Assistant to join our Business Law group.
RESPONSIBILITIES
Organize and expedite the flow of work through the Professional’s office, initiating follow-up action.
Engaging in the management of the professional’s practice.
Prepare legal documents with little or no direction according to general precedents or instructions from Professional; letters, memos, etc. of a confidential nature, which may be drafted independently for review by supervisor or may be prepared from dictation or hard copy.
Liaise between the Professional’s various internal and external individuals, groups, and clients at all levels.
Forward or respond to routine correspondence not requiring the Professional’s attention.
Manage the bring-forward or diary system/database to ensure important dates/deadlines are met.
Take instructions, prioritizing incoming work, following through on assignments and managing ongoing tasks.
Prepare special reports, which may include gathering, analyzing and summarizing data.
Exercise initiative and judgement to relieve the professional of administrative detail.
Create, monitor and maintain client files for better file management and client service.
Coordinate administrative tasks e.g., accounting, opening and closing files, docketing, billing, etc.
QUALIFICATIONS
A minimum of 3-5 years experience as a Legal Administrative Assistant.
Excellent interpersonal and communication skills.
Proven ability and commitment to produce a high quality and quantity of work product occasionally under tight timelines.
Ability to handle more than one professional and undertake additional responsibilities as required within the share and team.
Strong working knowledge of Microsoft Office suite.
Able to prioritize and redefine priorities when necessary.
Thrives in a fast paced work environment and is able to handle stress in a business-like manner.
Strong work ethic, excellent attention to detail, highly organized and proactive.
Capacity to work independently as well as in a team environment.
Ability to deal with a constant workload, while being able to multi-task and prioritize effectively.
Gowling WLG is proud to offer equal employment opportunities.
If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.
While we appreciate all applications received, only those candidates selected for an interview will be contacted.
Jul 16, 2021
Full time
ABOUT GOWLING WLG
At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.
When it comes to equity, diversity and inclusion, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.
Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.
Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support services team work together, and are respected and valued for their individual contributions.
PROFILE
Our Waterloo Region office is currently seeking a senior Legal Administrative Assistant to join our Business Law group.
RESPONSIBILITIES
Organize and expedite the flow of work through the Professional’s office, initiating follow-up action.
Engaging in the management of the professional’s practice.
Prepare legal documents with little or no direction according to general precedents or instructions from Professional; letters, memos, etc. of a confidential nature, which may be drafted independently for review by supervisor or may be prepared from dictation or hard copy.
Liaise between the Professional’s various internal and external individuals, groups, and clients at all levels.
Forward or respond to routine correspondence not requiring the Professional’s attention.
Manage the bring-forward or diary system/database to ensure important dates/deadlines are met.
Take instructions, prioritizing incoming work, following through on assignments and managing ongoing tasks.
Prepare special reports, which may include gathering, analyzing and summarizing data.
Exercise initiative and judgement to relieve the professional of administrative detail.
Create, monitor and maintain client files for better file management and client service.
Coordinate administrative tasks e.g., accounting, opening and closing files, docketing, billing, etc.
QUALIFICATIONS
A minimum of 3-5 years experience as a Legal Administrative Assistant.
Excellent interpersonal and communication skills.
Proven ability and commitment to produce a high quality and quantity of work product occasionally under tight timelines.
Ability to handle more than one professional and undertake additional responsibilities as required within the share and team.
Strong working knowledge of Microsoft Office suite.
Able to prioritize and redefine priorities when necessary.
Thrives in a fast paced work environment and is able to handle stress in a business-like manner.
Strong work ethic, excellent attention to detail, highly organized and proactive.
Capacity to work independently as well as in a team environment.
Ability to deal with a constant workload, while being able to multi-task and prioritize effectively.
Gowling WLG is proud to offer equal employment opportunities.
If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.
While we appreciate all applications received, only those candidates selected for an interview will be contacted.
Litigation Legal Assistant Dooley Lucenti LLP is seeking a full time Legal Assistant to join our civil litigation practice covering employment, estate litigation, and commercial litigation. The position will be working in a team of 3 lawyers and a law clerk.
The successful candidate will be responsible for assisting with a number of administrative tasks and responsibilities for the team, including:
· Manage the lawyer's calendar, including arranging meetings, Examination for Discoveries, and court appearances by way of Zoom;
· Assist in drafting and preparing legal documents and forms;
· Handle client intakes, including completing conflict searches;
· Open files in Soluno and ACL;
· Arrange for service and filing of court documents;
· Prepare court documents, including photocopying, tabbing and binding;
· Prepare monthly accounts in Soluno;
· Prepare and send accounts to clients;
· Assist with drafting legal correspondence including pleadings;
· Manage the paper and electronic filing;
· Saving correspondence in the electronic file
· Provide additional support for the Clerks, when needed.
The ideal candidate will have strong technical skills, and excellent communication and inter personal skills. The position requires someone who has high attention to detail and can prioritize and multi task. This is the perfect position for someone looking to further their skills as a law clerk.
We welcome all candidates that have experience in a litigation law practice but willing to train someone who has an eagerness to learn.
Expected start date: 2021-07-19
Job Types: Full-time, Permanent
Salary: From $33,000.00 per year
Benefits:
Dental care
Disability insurance
Extended health care
Life insurance
On-site parking
Paid time off
Vision care
Schedule:
Monday to Friday
COVID-19 considerations: All employees are required to wear mask when moving, sanitizer is available throughout the building, screening daily for employees and clients, and surfaces often wiped and cleaned.
Jul 09, 2021
Full time
Litigation Legal Assistant Dooley Lucenti LLP is seeking a full time Legal Assistant to join our civil litigation practice covering employment, estate litigation, and commercial litigation. The position will be working in a team of 3 lawyers and a law clerk.
The successful candidate will be responsible for assisting with a number of administrative tasks and responsibilities for the team, including:
· Manage the lawyer's calendar, including arranging meetings, Examination for Discoveries, and court appearances by way of Zoom;
· Assist in drafting and preparing legal documents and forms;
· Handle client intakes, including completing conflict searches;
· Open files in Soluno and ACL;
· Arrange for service and filing of court documents;
· Prepare court documents, including photocopying, tabbing and binding;
· Prepare monthly accounts in Soluno;
· Prepare and send accounts to clients;
· Assist with drafting legal correspondence including pleadings;
· Manage the paper and electronic filing;
· Saving correspondence in the electronic file
· Provide additional support for the Clerks, when needed.
The ideal candidate will have strong technical skills, and excellent communication and inter personal skills. The position requires someone who has high attention to detail and can prioritize and multi task. This is the perfect position for someone looking to further their skills as a law clerk.
We welcome all candidates that have experience in a litigation law practice but willing to train someone who has an eagerness to learn.
Expected start date: 2021-07-19
Job Types: Full-time, Permanent
Salary: From $33,000.00 per year
Benefits:
Dental care
Disability insurance
Extended health care
Life insurance
On-site parking
Paid time off
Vision care
Schedule:
Monday to Friday
COVID-19 considerations: All employees are required to wear mask when moving, sanitizer is available throughout the building, screening daily for employees and clients, and surfaces often wiped and cleaned.
MLT Aikins - Western Canada's Law Firm
Winnipeg, Manitoba, Canada
We are currently looking for a full-time legal assistant to join our wills and estates department in Winnipeg.
Our ideal candidate is self-motivated and highly organized and has superior computer, proofreading, and time management skills as well as excellent interpersonal and communication skills. The candidate works independently, follows instructions with minimal supervision, and thrives in a fast-paced, professional team environment while providing superior customer service for both internal and external clients. Responsibilities include:
Preparing, revising, and editing legal documents including wills, powers of attorney and healthcare directives
Drafting correspondence including reports to clients
Preparing draft estate administration reports and affidavits of execution to wills
Preparing notice to creditors and affidavits of publication
Filing requests for probate and requests for administration with the Court of Queen’s Bench
Maintaining records, filings, and timekeeping
Handling billing and related accounting matters
Managing calendars for meetings, diarizing files, and tracking progress of file matters
Managing Wills Vault
Providing additional assistance and general office duties as assigned
Qualifications include:
Graduate from an accredited legal assistant program and/or equivalent experience
Experience as a legal assistant in the areas of wills and estates law considered an asset
Advanced computer skills including Word, Excel, Outlook, and document management software
Excellent verbal and written communication skills, including proofreading, spelling, and grammar skills
Excellent organizational and time management skills
Client-focused approach and commitment to providing exceptional service to internal and external clients
If this sounds like you, please submit your resumé and cover letter using the form below. Only those candidates selected for interviews will be contacted.
Reference ID: MLTA-000024
Application deadline: 2021-07-09
Job Types: Full-time, Permanent
Jul 06, 2021
Full time
We are currently looking for a full-time legal assistant to join our wills and estates department in Winnipeg.
Our ideal candidate is self-motivated and highly organized and has superior computer, proofreading, and time management skills as well as excellent interpersonal and communication skills. The candidate works independently, follows instructions with minimal supervision, and thrives in a fast-paced, professional team environment while providing superior customer service for both internal and external clients. Responsibilities include:
Preparing, revising, and editing legal documents including wills, powers of attorney and healthcare directives
Drafting correspondence including reports to clients
Preparing draft estate administration reports and affidavits of execution to wills
Preparing notice to creditors and affidavits of publication
Filing requests for probate and requests for administration with the Court of Queen’s Bench
Maintaining records, filings, and timekeeping
Handling billing and related accounting matters
Managing calendars for meetings, diarizing files, and tracking progress of file matters
Managing Wills Vault
Providing additional assistance and general office duties as assigned
Qualifications include:
Graduate from an accredited legal assistant program and/or equivalent experience
Experience as a legal assistant in the areas of wills and estates law considered an asset
Advanced computer skills including Word, Excel, Outlook, and document management software
Excellent verbal and written communication skills, including proofreading, spelling, and grammar skills
Excellent organizational and time management skills
Client-focused approach and commitment to providing exceptional service to internal and external clients
If this sounds like you, please submit your resumé and cover letter using the form below. Only those candidates selected for interviews will be contacted.
Reference ID: MLTA-000024
Application deadline: 2021-07-09
Job Types: Full-time, Permanent
Legal Assistant
Are you looking to grow your professional career in a rural community? Do you want to work for an innovative company that will invest in your potential? Welcome to HyLife; Canada’s leading pork producer. HyLife creates limitless opportunities for passionate professionals in a global business setting. Our growing company is searching for top talent to join our team in the role of Legal Assistant, reporting to General Counsel , located in the community of La Broquerie, MB .
Your days will include:
Provide support to General Counsel, and Legal Counsel (Total 3 lawyers)
Processing Invoices
Monthly Visa Reconciliation for Legal Counsel
Expense Reports for Legal Counsel
Maintaining Corporate Minute Books
Prepare Corporate Annual Resolutions
Corporate Annual Return filings
Statistics Canada Returns & Census filings
Tracking Promissory Notes and expiry
Diarizing renewals and deadlines
Companies Office of Manitoba - Corporate searches
Teranet Manitoba - Land Titles searches & filing of caveats, transfers, etc.
Organizing and maintaining all original and electronic records and files
Regulatory Compliance Statements
Obtaining signatures within the HyLife organization and any outside parties, following up to ensure we have received copies of all required documents
Legal Mail - pick up at Reception daily & distribute accordingly
MOJs - receiving, tracking, signing and distributing
Garnishments - preparing correspondence & any other applicable court functions required by Legal Counsel
Assisting the Contracts Manager with any additional tasks as needed from time to time.
Work from home options.
To succeed in this role, you possess:
Grade 12. Some community college is an asset
Ability to communicate and work effectively with staff at all levels
Ability to work independently in challenging situations
Ability to prioritize according to organizational goals
Ability to adapt to changing and new circumstances
Ability to type 60 words per minute or greater
Good grammar, spelling and general writing skills
Good problem-solving skills
Ability to work in a fast-paced environment and juggle priorities
If you thrive on new experiences and want to be a part of a team with international reach, apply today!
Your Future starts now!
For more information about La Broquerie: http://www.labroquerie.com/
HyLife
Jul 02, 2021
Full time
Legal Assistant
Are you looking to grow your professional career in a rural community? Do you want to work for an innovative company that will invest in your potential? Welcome to HyLife; Canada’s leading pork producer. HyLife creates limitless opportunities for passionate professionals in a global business setting. Our growing company is searching for top talent to join our team in the role of Legal Assistant, reporting to General Counsel , located in the community of La Broquerie, MB .
Your days will include:
Provide support to General Counsel, and Legal Counsel (Total 3 lawyers)
Processing Invoices
Monthly Visa Reconciliation for Legal Counsel
Expense Reports for Legal Counsel
Maintaining Corporate Minute Books
Prepare Corporate Annual Resolutions
Corporate Annual Return filings
Statistics Canada Returns & Census filings
Tracking Promissory Notes and expiry
Diarizing renewals and deadlines
Companies Office of Manitoba - Corporate searches
Teranet Manitoba - Land Titles searches & filing of caveats, transfers, etc.
Organizing and maintaining all original and electronic records and files
Regulatory Compliance Statements
Obtaining signatures within the HyLife organization and any outside parties, following up to ensure we have received copies of all required documents
Legal Mail - pick up at Reception daily & distribute accordingly
MOJs - receiving, tracking, signing and distributing
Garnishments - preparing correspondence & any other applicable court functions required by Legal Counsel
Assisting the Contracts Manager with any additional tasks as needed from time to time.
Work from home options.
To succeed in this role, you possess:
Grade 12. Some community college is an asset
Ability to communicate and work effectively with staff at all levels
Ability to work independently in challenging situations
Ability to prioritize according to organizational goals
Ability to adapt to changing and new circumstances
Ability to type 60 words per minute or greater
Good grammar, spelling and general writing skills
Good problem-solving skills
Ability to work in a fast-paced environment and juggle priorities
If you thrive on new experiences and want to be a part of a team with international reach, apply today!
Your Future starts now!
For more information about La Broquerie: http://www.labroquerie.com/
HyLife
orporate Legal Assistant
Fillmore Riley LLP is a highly regarded and accomplished full-service law firm located in the heart of downtown Winnipeg. We have an immediate opening for a Corporate Legal Assistant to assist at the partnership level.
Responsibilities
Interact with clients on phone and in person
Prepare letters and other correspondence
Prepare and revise corporate transactional documents
Organize documents for corporate closings
Prepare corporate closing books
Order searches and conduct due diligence inquiries
Complete LTO service requests
Core Competencies
Three or more years of experience as a Corporate Legal Assistant
Sound judgment and strong problem-solving skills
Excellent people and communications skills
Ability to learn quickly and retain complex information
Possess strong computer and organizational skills
Eager to work in a fast-paced environment
Complete complex assignments with minimal supervision
Ability to multi-task and prioritize competing deadlines
Exercise critical thinking, with attention to detail and consistently produce high-quality work
Fillmore Riley is committed to maintaining an inclusive work environment composed of people with diverse backgrounds, perspectives and identities. We encourage applications from all qualified candidates.
We offer a professional and collaborative work environment, a comprehensive training and orientation program and an exceptional benefits package. Salary will be commensurate with experience and skills.
Please forward your resume stating salary expectations to:
FILLMORE RILEY LLP
1700-360 Main Street
Winnipeg, Manitoba R3C 3Z3
Attention: Ms. P. Kapilik
pkapilik(at)fillmoreriley(dot)com
We thank all applicants in advance for their interest; however, only those under
consideration will be contacted.
Job Types: Full-time, Permanent
Salary: From $25,000.00 per year
Jun 30, 2021
Full time
orporate Legal Assistant
Fillmore Riley LLP is a highly regarded and accomplished full-service law firm located in the heart of downtown Winnipeg. We have an immediate opening for a Corporate Legal Assistant to assist at the partnership level.
Responsibilities
Interact with clients on phone and in person
Prepare letters and other correspondence
Prepare and revise corporate transactional documents
Organize documents for corporate closings
Prepare corporate closing books
Order searches and conduct due diligence inquiries
Complete LTO service requests
Core Competencies
Three or more years of experience as a Corporate Legal Assistant
Sound judgment and strong problem-solving skills
Excellent people and communications skills
Ability to learn quickly and retain complex information
Possess strong computer and organizational skills
Eager to work in a fast-paced environment
Complete complex assignments with minimal supervision
Ability to multi-task and prioritize competing deadlines
Exercise critical thinking, with attention to detail and consistently produce high-quality work
Fillmore Riley is committed to maintaining an inclusive work environment composed of people with diverse backgrounds, perspectives and identities. We encourage applications from all qualified candidates.
We offer a professional and collaborative work environment, a comprehensive training and orientation program and an exceptional benefits package. Salary will be commensurate with experience and skills.
Please forward your resume stating salary expectations to:
FILLMORE RILEY LLP
1700-360 Main Street
Winnipeg, Manitoba R3C 3Z3
Attention: Ms. P. Kapilik
pkapilik(at)fillmoreriley(dot)com
We thank all applicants in advance for their interest; however, only those under
consideration will be contacted.
Job Types: Full-time, Permanent
Salary: From $25,000.00 per year
Overview:
You’ve got big plans. We have opportunities to match, and we’re committed to empowering you to become a better you, no matter what you do. When you join KPMG you’ll be one of over 227,000 professionals providing audit, tax, advisory, and business enablement services across 146 countries. With the support to do things differently, grow personally and professionally, and bring your whole self to work, there’s no limit to the impact you can make. Let’s do this.
About the team:
KPMG Law LLP is a national law firm with offices in Vancouver, Toronto, Calgary and Montreal. Our assistants work closely with the lawyers to provide a superior client experience. KPMG Law LLP is affiliated with the professional services firm of KPMG LLP.
To learn more about KPMG Law LLP visit our website here.
The opportunity:
We are currently searching for an experienced Legal Assistant to join our Business Law team in the GTA. This role will support our partners and lawyers with client service and practice management responsibilities. This is an exciting opportunity for an individual who enjoys a collaborative environment with client contact. The successful candidate will demonstrate initiative, strong attention to detail and organizational skills, with a desire to work in and promote a client-first culture.
What you will do:
Process, edit, and proof-read a range of legal documents in MS Word, including complicated legal agreements, presentations and correspondence
Generate comparison versions of legal documents using comparison software, and maintain version control
Attend to electronic filing of legal documents and correspondence
Organize meetings MS Outlook and Teams (including booking meeting spaces and coordinating room setups in a post-virtual environment)
Prepare, submit and track legal counsel’s time and expense reports
Attend to travel arrangements for legal counsel (in a post-virtual environment)
Prepare and submit invoices to clients
Work with risk administration teams to manage file opening processes for your team
What you bring to this role:
Community College Certificate or Diploma, or equivalent combination of experience
A minimum of three (3) years’ experience as a Legal Assistant, preferably in a corporate legal practice or, alternatively, administrative experience in a Big 4 environment
Strong document processing skills are required (e.g. formatting and revising in Microsoft Office and Adobe, converting styles, cross-referencing, etc.)
Ability to manage competing deadlines and coordinate processes
Excellent organizational/follow up skills; attention to detail, proofreading and accuracy are required
A positive and enthusiastic approach and a client service mindset
Advanced computer skills including proficiency with Microsoft Office 365
Strong interpersonal and client service skills.
Keys to your success:
Superior organizational skills
Strong communication and legal writing skills
Dedicated to providing outstanding client service
Learn more about where a career at KPMG can take you.
Our Values, The KPMG Way:
Integrity , we do what is right | Excellence , we never stop learning and improving | Courage , we think and act boldly | Together , we respect each other and draw strength from our differences | For Better , we do what matters
KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice.
If you have a question about accessible employment at KPMG, or to begin a confidential conversation about your individual accessibility or accommodation needs through the recruitment process, we encourage you to contact KPMG’s Employee Relations Service team for support at email: cdnersteam@kpmg.ca or phone: 416-777-8002 or toll free 1-888-466-4778 Option 3.
For general recruitment-related inquiries, please contact the HR Delivery Centre at cafmcdnhrsthotline@kpmg.ca.
Jun 29, 2021
Full time
Overview:
You’ve got big plans. We have opportunities to match, and we’re committed to empowering you to become a better you, no matter what you do. When you join KPMG you’ll be one of over 227,000 professionals providing audit, tax, advisory, and business enablement services across 146 countries. With the support to do things differently, grow personally and professionally, and bring your whole self to work, there’s no limit to the impact you can make. Let’s do this.
About the team:
KPMG Law LLP is a national law firm with offices in Vancouver, Toronto, Calgary and Montreal. Our assistants work closely with the lawyers to provide a superior client experience. KPMG Law LLP is affiliated with the professional services firm of KPMG LLP.
To learn more about KPMG Law LLP visit our website here.
The opportunity:
We are currently searching for an experienced Legal Assistant to join our Business Law team in the GTA. This role will support our partners and lawyers with client service and practice management responsibilities. This is an exciting opportunity for an individual who enjoys a collaborative environment with client contact. The successful candidate will demonstrate initiative, strong attention to detail and organizational skills, with a desire to work in and promote a client-first culture.
What you will do:
Process, edit, and proof-read a range of legal documents in MS Word, including complicated legal agreements, presentations and correspondence
Generate comparison versions of legal documents using comparison software, and maintain version control
Attend to electronic filing of legal documents and correspondence
Organize meetings MS Outlook and Teams (including booking meeting spaces and coordinating room setups in a post-virtual environment)
Prepare, submit and track legal counsel’s time and expense reports
Attend to travel arrangements for legal counsel (in a post-virtual environment)
Prepare and submit invoices to clients
Work with risk administration teams to manage file opening processes for your team
What you bring to this role:
Community College Certificate or Diploma, or equivalent combination of experience
A minimum of three (3) years’ experience as a Legal Assistant, preferably in a corporate legal practice or, alternatively, administrative experience in a Big 4 environment
Strong document processing skills are required (e.g. formatting and revising in Microsoft Office and Adobe, converting styles, cross-referencing, etc.)
Ability to manage competing deadlines and coordinate processes
Excellent organizational/follow up skills; attention to detail, proofreading and accuracy are required
A positive and enthusiastic approach and a client service mindset
Advanced computer skills including proficiency with Microsoft Office 365
Strong interpersonal and client service skills.
Keys to your success:
Superior organizational skills
Strong communication and legal writing skills
Dedicated to providing outstanding client service
Learn more about where a career at KPMG can take you.
Our Values, The KPMG Way:
Integrity , we do what is right | Excellence , we never stop learning and improving | Courage , we think and act boldly | Together , we respect each other and draw strength from our differences | For Better , we do what matters
KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice.
If you have a question about accessible employment at KPMG, or to begin a confidential conversation about your individual accessibility or accommodation needs through the recruitment process, we encourage you to contact KPMG’s Employee Relations Service team for support at email: cdnersteam@kpmg.ca or phone: 416-777-8002 or toll free 1-888-466-4778 Option 3.
For general recruitment-related inquiries, please contact the HR Delivery Centre at cafmcdnhrsthotline@kpmg.ca.
At Intact, insurance is not about things. It’s about people. It’s what we believe, and it shapes everything we do. It’s why we strive to provide a second-to-none experience for our customers and create an inspiring workplace for our employees to thrive in.
As Canada’s largest provider of property and casualty insurance, we’re not only leading our industry, but we’re redefining what it means to work for it. As a recognized top employer, we’re committed to living our values and supporting our dedicated people who bring their best to work each day because they know their work matters.
Your Job
We’re looking for a Legal Assistant to join our growing team!
As a Legal Assistant , your work will have a big impact with our Legal Claims Team supporting the legal counsels. People will count on you to provide legal assistance on Property and Casualty litigation files.
This position is a full-time permanent opportunity based in our Calgary, AB office.
Here are a few ways you'll make a difference:
Provide administrative support such as scheduling meetings, photocopying, drafting correspondence, preparing pleadings, creating and updating trial binders, etc.
Implement an effective diary system to help manage the lawyer’s practice
Partner with assigned lawyers in managing workflow, monitoring calendars and meeting various deadlines
Support clients to schedule appointments; exchange and obtain information and communicate case progress
Review and manage documents with software programs
Update knowledge by participating in educational opportunities
Accomplish organizational goals by living Intact’s Success Factors
Your Skills
Legal Assistant Certificate from a recognized post-secondary institution
Minimum three (3) years experience in the legal industry , with a solid background in litigation
Experience with BC litigation rules and procedures is an asset
Advanced knowledge of Microsoft office Suite
Strong document management skills with the ability to learn
Excellent attention to detail and proofreading skills
Ability to prioritize and organize with a demonstrated disciplined approach to work
Excellent communication, listening, organizational and interpersonal skills
Ability to work independently and take initiative
Here are a few reasons why others have joined our team:
An award-winning, inspiring workplace that supports its people and recognizes great work
Stimulating, challenging projects and development opportunities to help you grow your skills and career
A comprehensive financial rewards program that recognizes your success
An extensive, flexible benefits package
An industry leading Employee Share Purchase Plan where we match 50% of net shares purchased
A $350 annual wellness account that promotes an active lifestyle
Closing Statement
We are an Equal Opportunity Employer
At Intact, our value of Respect is founded on seeing diversity as a strength, being inclusive and fostering collaboration. We value diversity and strive to create an inclusive, accessible workplace where all individuals feel valued, respected and heard.
If we can provide a specific adjustment to make the recruitment process more accessible for you, please advise the Talent Acquisition partner who reaches out about the job opportunity and they will work with you to meet your needs.
Background Checks
As an employer and publicly traded financial services company, the best interests of our customers, employees and shareholders are important to us. We want Intact to be a great place to work! This means that internal and external candidates will be asked to consent to background checks so we can learn more about you. Please note that for positions with access to financial data or funds, your credit must be in good standing.
Internal Candidates
For internal candidates, you can apply for a posted position if you have been in your current position for at least 12 months and are performing at a satisfactory level. Please note we may have identified other internal candidates through our Employee Development Program, and that the selection process may also be opened to external applicants.
Eligibility to Work in Canada
It’s important that you are legally eligible to work in Canada at the time an offer of employment is made. You may be requested to provide proof of eligibility at that time.
This posting closes on May 29, 2021 at 11:59PM.
Referral Bonus
This role is eligible for employee referral bonus. #myReferrals1000
Jun 29, 2021
Full time
At Intact, insurance is not about things. It’s about people. It’s what we believe, and it shapes everything we do. It’s why we strive to provide a second-to-none experience for our customers and create an inspiring workplace for our employees to thrive in.
As Canada’s largest provider of property and casualty insurance, we’re not only leading our industry, but we’re redefining what it means to work for it. As a recognized top employer, we’re committed to living our values and supporting our dedicated people who bring their best to work each day because they know their work matters.
Your Job
We’re looking for a Legal Assistant to join our growing team!
As a Legal Assistant , your work will have a big impact with our Legal Claims Team supporting the legal counsels. People will count on you to provide legal assistance on Property and Casualty litigation files.
This position is a full-time permanent opportunity based in our Calgary, AB office.
Here are a few ways you'll make a difference:
Provide administrative support such as scheduling meetings, photocopying, drafting correspondence, preparing pleadings, creating and updating trial binders, etc.
Implement an effective diary system to help manage the lawyer’s practice
Partner with assigned lawyers in managing workflow, monitoring calendars and meeting various deadlines
Support clients to schedule appointments; exchange and obtain information and communicate case progress
Review and manage documents with software programs
Update knowledge by participating in educational opportunities
Accomplish organizational goals by living Intact’s Success Factors
Your Skills
Legal Assistant Certificate from a recognized post-secondary institution
Minimum three (3) years experience in the legal industry , with a solid background in litigation
Experience with BC litigation rules and procedures is an asset
Advanced knowledge of Microsoft office Suite
Strong document management skills with the ability to learn
Excellent attention to detail and proofreading skills
Ability to prioritize and organize with a demonstrated disciplined approach to work
Excellent communication, listening, organizational and interpersonal skills
Ability to work independently and take initiative
Here are a few reasons why others have joined our team:
An award-winning, inspiring workplace that supports its people and recognizes great work
Stimulating, challenging projects and development opportunities to help you grow your skills and career
A comprehensive financial rewards program that recognizes your success
An extensive, flexible benefits package
An industry leading Employee Share Purchase Plan where we match 50% of net shares purchased
A $350 annual wellness account that promotes an active lifestyle
Closing Statement
We are an Equal Opportunity Employer
At Intact, our value of Respect is founded on seeing diversity as a strength, being inclusive and fostering collaboration. We value diversity and strive to create an inclusive, accessible workplace where all individuals feel valued, respected and heard.
If we can provide a specific adjustment to make the recruitment process more accessible for you, please advise the Talent Acquisition partner who reaches out about the job opportunity and they will work with you to meet your needs.
Background Checks
As an employer and publicly traded financial services company, the best interests of our customers, employees and shareholders are important to us. We want Intact to be a great place to work! This means that internal and external candidates will be asked to consent to background checks so we can learn more about you. Please note that for positions with access to financial data or funds, your credit must be in good standing.
Internal Candidates
For internal candidates, you can apply for a posted position if you have been in your current position for at least 12 months and are performing at a satisfactory level. Please note we may have identified other internal candidates through our Employee Development Program, and that the selection process may also be opened to external applicants.
Eligibility to Work in Canada
It’s important that you are legally eligible to work in Canada at the time an offer of employment is made. You may be requested to provide proof of eligibility at that time.
This posting closes on May 29, 2021 at 11:59PM.
Referral Bonus
This role is eligible for employee referral bonus. #myReferrals1000
If you are considering a career in law and intellectual property, there is no better place to be than Smart & Biggar. With our remarkable domestic and international clientele—ranging from fast-growth companies in the high-tech industry, to mid-size Canadian companies and hundreds of international Fortune 500 companies—you will find yourself working on some of the most exciting, complex and commercially important IP matters in Canada.
Smart & Biggar is currently looking for a Legal Assistant to join our Patent team. In this role you will be part of our administrative team providing operational support to our patent agents and lawyers.
Given the pandemic, it is expected that the successful candidate will work from home until our offices have re-opened.
Responsibilities:
Preparation and filing of patent applications
Monitoring, prioritizing, and responding to deadlines, and other time sensitive matters
General administrative duties including creation of outgoing correspondence, entering billable time, preparation of invoices and record management
Responding to clients, Canadian Intellectual Property Office and other parties
Other duties may be assigned or amended as required
Qualifications, competencies and experience:
Legal or General Administrative Assistant Diploma
1-3 years’ experience as an administrative assistant. Previous experience with patents or Intellectual Property would be considered an asset
Excellent interpersonal and communication skills including the ability to deal directly with clients and all levels of staff.
Excellent attention to detail, highly organized and proactive
Highly proficient in MS Office and ability to learn new software and technology quickly
Smart & Biggar offers a comprehensive total rewards package including:
A competitive compensation structure based on transparency, clarity and fairness
A flexible benefits program
Personal days to help balance personal and professional commitments
Employee referral program
Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our Firm and the broader legal profession. We welcome applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process.
We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.
Apply Now
Jun 28, 2021
Full time
If you are considering a career in law and intellectual property, there is no better place to be than Smart & Biggar. With our remarkable domestic and international clientele—ranging from fast-growth companies in the high-tech industry, to mid-size Canadian companies and hundreds of international Fortune 500 companies—you will find yourself working on some of the most exciting, complex and commercially important IP matters in Canada.
Smart & Biggar is currently looking for a Legal Assistant to join our Patent team. In this role you will be part of our administrative team providing operational support to our patent agents and lawyers.
Given the pandemic, it is expected that the successful candidate will work from home until our offices have re-opened.
Responsibilities:
Preparation and filing of patent applications
Monitoring, prioritizing, and responding to deadlines, and other time sensitive matters
General administrative duties including creation of outgoing correspondence, entering billable time, preparation of invoices and record management
Responding to clients, Canadian Intellectual Property Office and other parties
Other duties may be assigned or amended as required
Qualifications, competencies and experience:
Legal or General Administrative Assistant Diploma
1-3 years’ experience as an administrative assistant. Previous experience with patents or Intellectual Property would be considered an asset
Excellent interpersonal and communication skills including the ability to deal directly with clients and all levels of staff.
Excellent attention to detail, highly organized and proactive
Highly proficient in MS Office and ability to learn new software and technology quickly
Smart & Biggar offers a comprehensive total rewards package including:
A competitive compensation structure based on transparency, clarity and fairness
A flexible benefits program
Personal days to help balance personal and professional commitments
Employee referral program
Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our Firm and the broader legal profession. We welcome applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process.
We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.
Apply Now
MLT Aikins - Western Canada's Law Firm
Vancouver, British Columbia, Canada
This position provides administrative and clerical support for two or three associate lawyers in the growing Vancouver office. Our ideal candidate is self-motivated and highly organized, has superior computer, proofreading and time management skills as well as excellent interpersonal and communication skills and is able to work independently, follow instructions with minimal supervision and thrive in a fast-paced, professional team environment. Responsibilities include:
Performing complex editing and formatting for correspondence and documents
Preparing various administrative tasks including file opening, billing and following up to review outstanding accounts
Maintaining an efficient digital file system
Booking discovery and court dates and maintaining the BF system
Preparing court materials such as application records, books of authorities, appeal records and appeal books
Qualifications include:
Graduate of a recognized legal assistant program
Minimum five years of experience in an active commercial litigation practice
Advanced computer skills including Word, Excel, Outlook and document management software
Excellent verbal and written communication skills, including proofreading, spelling and grammar skills
Ability to follow instructions with minimal supervision and to thrive in a fast-paced, professional team environment
Strong organizational skills with exceptional attention to detail
A client focused approach and commitment to providing exceptional service to internal and external clients
A friendly, co-operative atmosphere typifies the smaller working environment of the Vancouver office of MLT Aikins. Salary is negotiable. Only those candidates selected for interviews will be contacted.
Reference ID: MLTA-000023
Job Types: Full-time, Permanent
Additional pay:
Bonus pay
Overtime pay
Benefits:
Dental care
Employee assistance program
Extended health care
Life insurance
Paid time off
Vision care
Wellness program
Jun 25, 2021
Full time
This position provides administrative and clerical support for two or three associate lawyers in the growing Vancouver office. Our ideal candidate is self-motivated and highly organized, has superior computer, proofreading and time management skills as well as excellent interpersonal and communication skills and is able to work independently, follow instructions with minimal supervision and thrive in a fast-paced, professional team environment. Responsibilities include:
Performing complex editing and formatting for correspondence and documents
Preparing various administrative tasks including file opening, billing and following up to review outstanding accounts
Maintaining an efficient digital file system
Booking discovery and court dates and maintaining the BF system
Preparing court materials such as application records, books of authorities, appeal records and appeal books
Qualifications include:
Graduate of a recognized legal assistant program
Minimum five years of experience in an active commercial litigation practice
Advanced computer skills including Word, Excel, Outlook and document management software
Excellent verbal and written communication skills, including proofreading, spelling and grammar skills
Ability to follow instructions with minimal supervision and to thrive in a fast-paced, professional team environment
Strong organizational skills with exceptional attention to detail
A client focused approach and commitment to providing exceptional service to internal and external clients
A friendly, co-operative atmosphere typifies the smaller working environment of the Vancouver office of MLT Aikins. Salary is negotiable. Only those candidates selected for interviews will be contacted.
Reference ID: MLTA-000023
Job Types: Full-time, Permanent
Additional pay:
Bonus pay
Overtime pay
Benefits:
Dental care
Employee assistance program
Extended health care
Life insurance
Paid time off
Vision care
Wellness program
Job Family Finance
Primary Location Montreal
Position Language Requirement French Only
Language Skill Level (Reading) -
Language Skill Level (Writing) -
Language Skill Level (Speaking) -
Status of Employment Temporary
Work schedule(s) Full-time
Work at CBC/Radio-Canada
At CBC/Radio-Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance.
Do you think you have the ability and drive to keep up with this exciting, ever-changing industry? Whether it be in front of the camera, on air, online or behind the scenes, you would be joining a team that thrives on making connections and telling stories that are important to Canadians.
Your role
*Please note this role will be a one-year contract.*
As Legal Assistant, your main objective will be to provide administrative assistance and clerical support three lawyers in media law and business law in Legal Services in Montreal.
More specifically, you will coordinate office activities, as well as establish priorities and rushes for the three lawyers in media law and business law in Legal Services. You will provide assistance throughout all stages of legal matters, and compile basic data to facilitate requests for current and noncurrent information.
You will liaise with Corporation components and service departments, as well as external stakeholders. You will also perform data entry and document formatting, maintain agendas, arrange meetings and/or travel, and fill out expense accounts. Moreover, you will ensure physical and electronic filing, as well as filing system organization.
We are looking for a candidate with the following
College diploma in legal secretarial or the equivalent
Mininum three (3) years' relevant experience as a legal secretary and/or legal assistant
Very good knowledge of the Windows environment, Word, Excel, and PowerPoint
Fluency in French (spoken and written)
Good knowledge of English (spoken and written)
Excellent interpersonal skills: tact and diplomacy
Strong organizational (able to prioritize effectively) and time-management skills
Able to work with little supervision, as well as demonstrate initiative, accuracy and thoroughness
Discretion to perform all duties with complete confidentiality
Candidates may be subject to skills and knowledge testing.
If this sounds interesting, please click on ''Apply online''. We thank all applicants for their interest, but only candidates selected will be contacted.
CBC/Radio-Canada is committed to being a leader in reflecting our country’s diversity. That’s because we can only create and tell the stories that connect Canadians, by having a workforce that mirrors the ever-changing makeup of our country. That’s why we, as an employer, value equal opportunity and nurture an inclusive workplace where our individual differences are not only recognized and valued, but also extend to and pervade all the services we provide as Canada’s public broadcaster. For more information, visit the Diversity and Inclusion section of our website. If you have accommodation needs at this stage of the recruitment process, please inform us as soon as possible by sending an e-mail to recruitment@cbc.ca.
You are invited to consult and familiarize yourself with our Code of Conduct, which can be found on our corporate website. All employees must adhere to the Code as a condition of employment. We also invite you to take a look at our policy on conflicts of interest. In the event that you become an employee, it will be important to inform us, as quickly as possible, of any situation that, because of your hiring, constitutes or could appear to constitute a conflict of interest.
Wherever in the wording of the job description either gender is used, it shall be understood to include all genders.
Job Posting Date Apr 26, 2021, 8:48:00 AM
Unposting Date May 10, 2021, 10:59:00 PM
Jun 19, 2021
Contract
Job Family Finance
Primary Location Montreal
Position Language Requirement French Only
Language Skill Level (Reading) -
Language Skill Level (Writing) -
Language Skill Level (Speaking) -
Status of Employment Temporary
Work schedule(s) Full-time
Work at CBC/Radio-Canada
At CBC/Radio-Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance.
Do you think you have the ability and drive to keep up with this exciting, ever-changing industry? Whether it be in front of the camera, on air, online or behind the scenes, you would be joining a team that thrives on making connections and telling stories that are important to Canadians.
Your role
*Please note this role will be a one-year contract.*
As Legal Assistant, your main objective will be to provide administrative assistance and clerical support three lawyers in media law and business law in Legal Services in Montreal.
More specifically, you will coordinate office activities, as well as establish priorities and rushes for the three lawyers in media law and business law in Legal Services. You will provide assistance throughout all stages of legal matters, and compile basic data to facilitate requests for current and noncurrent information.
You will liaise with Corporation components and service departments, as well as external stakeholders. You will also perform data entry and document formatting, maintain agendas, arrange meetings and/or travel, and fill out expense accounts. Moreover, you will ensure physical and electronic filing, as well as filing system organization.
We are looking for a candidate with the following
College diploma in legal secretarial or the equivalent
Mininum three (3) years' relevant experience as a legal secretary and/or legal assistant
Very good knowledge of the Windows environment, Word, Excel, and PowerPoint
Fluency in French (spoken and written)
Good knowledge of English (spoken and written)
Excellent interpersonal skills: tact and diplomacy
Strong organizational (able to prioritize effectively) and time-management skills
Able to work with little supervision, as well as demonstrate initiative, accuracy and thoroughness
Discretion to perform all duties with complete confidentiality
Candidates may be subject to skills and knowledge testing.
If this sounds interesting, please click on ''Apply online''. We thank all applicants for their interest, but only candidates selected will be contacted.
CBC/Radio-Canada is committed to being a leader in reflecting our country’s diversity. That’s because we can only create and tell the stories that connect Canadians, by having a workforce that mirrors the ever-changing makeup of our country. That’s why we, as an employer, value equal opportunity and nurture an inclusive workplace where our individual differences are not only recognized and valued, but also extend to and pervade all the services we provide as Canada’s public broadcaster. For more information, visit the Diversity and Inclusion section of our website. If you have accommodation needs at this stage of the recruitment process, please inform us as soon as possible by sending an e-mail to recruitment@cbc.ca.
You are invited to consult and familiarize yourself with our Code of Conduct, which can be found on our corporate website. All employees must adhere to the Code as a condition of employment. We also invite you to take a look at our policy on conflicts of interest. In the event that you become an employee, it will be important to inform us, as quickly as possible, of any situation that, because of your hiring, constitutes or could appear to constitute a conflict of interest.
Wherever in the wording of the job description either gender is used, it shall be understood to include all genders.
Job Posting Date Apr 26, 2021, 8:48:00 AM
Unposting Date May 10, 2021, 10:59:00 PM
NorWest Co - op Community Health
Winnipeg, Manitoba, Canada
NorWest Co-op Community Health requires one full-time Legal Assistant/Receptionist to provide support to the family violence team and to a full-time lawyer (primarily in the family law area). This position also supports the Nor’West Administrative Team as required. The position is responsible for monitoring all confidential documents, reports relating to finance, database management, completing reports/documents, correspondence, making non clinical referrals, responding to inquiries and relaying messages and ordering office supplies. Responsible for facilitating the smooth day to day operations within current policies and procedures.
Completion of an Administrative Assistant/Office Skills certificate program
Recognized Legal Assistant Program with a minimum 2 years’ experience as administrative support within the legal system.
Ability to type 50 words per minutes
Computer literate in Microsoft Office including excel and outlook
Ability to maintain confidentiality at all times
Sensitivity/ knowledge in working with diverse cultural backgrounds Sensitivity/knowledge in working with women and their children in crisis Excellent written and verbal communication skills
Good time management and organizational skills
Good problem solving skills
Ability to work as a team member
Satisfactory Child Abuse Registry and Criminal Record check
Fluency in a language other than English an asset
Ability to handle multiple work demands
Ability to work under pressure
Experience working with transcription or dictation an asset.
Office related organizational ability
Application deadline: 2021-07-02
Job Types: Full-time, Permanent
Benefits:
Dental care
Employee assistance program
On-site gym
Vision care
Wellness program
Schedule:
8 hour shift
Day shift
Jun 18, 2021
Full time
NorWest Co-op Community Health requires one full-time Legal Assistant/Receptionist to provide support to the family violence team and to a full-time lawyer (primarily in the family law area). This position also supports the Nor’West Administrative Team as required. The position is responsible for monitoring all confidential documents, reports relating to finance, database management, completing reports/documents, correspondence, making non clinical referrals, responding to inquiries and relaying messages and ordering office supplies. Responsible for facilitating the smooth day to day operations within current policies and procedures.
Completion of an Administrative Assistant/Office Skills certificate program
Recognized Legal Assistant Program with a minimum 2 years’ experience as administrative support within the legal system.
Ability to type 50 words per minutes
Computer literate in Microsoft Office including excel and outlook
Ability to maintain confidentiality at all times
Sensitivity/ knowledge in working with diverse cultural backgrounds Sensitivity/knowledge in working with women and their children in crisis Excellent written and verbal communication skills
Good time management and organizational skills
Good problem solving skills
Ability to work as a team member
Satisfactory Child Abuse Registry and Criminal Record check
Fluency in a language other than English an asset
Ability to handle multiple work demands
Ability to work under pressure
Experience working with transcription or dictation an asset.
Office related organizational ability
Application deadline: 2021-07-02
Job Types: Full-time, Permanent
Benefits:
Dental care
Employee assistance program
On-site gym
Vision care
Wellness program
Schedule:
8 hour shift
Day shift
Cox & Palmer
St. John's, Newfoundland and Labrador, Canada
Cox & Palmer is a full-service, top-ranked Atlantic Canadian law firm with the knowledge and experience clients rely upon for solid legal solutions. The firm prides itself on a collegial work atmosphere and supportive team environment. We hire self-motivated, team-minded individuals with a strong work ethic, integrity and a commitment to client service.
SUMMARY OF RESPONSIBILITIES
We are seeking a full-time Legal Assistant to join our St. John's team who will provide legal administrative support to our lawyers.
Working as part of a collaborative team, your primary responsibilities include:
Overseeing all aspects of the administrative side of the lawyers' practice;
Preparing, reviewing and editing a wide range of legal documents and correspondence of a confidential nature, and ensuring high quality, accuracy and comprehensiveness;
Managing documents including creating and maintaining a filing system; opening and closing files in a timely fashion;
Performing conflict searches, external searches, and processing client intake forms;
Managing all incoming and outgoing mail, e-mail, faxes and phone calls in a confidential, organized and efficient manner;
Establishing and maintaining a current calendar of events and a deadline reminder system as well as reviewing court diary systems;
Preparing initial statements of account and lawyer expense claims and submitting documentation for third party electronic billing systems;
Preparing and maintaining client records and assisting in management of key clients; and
Other related administrative duties as assigned.
SKILLS AND QUALIFICATIONS
Successful completion of an Office Administration program with a focus of Legal Assistant or Paralegal;
3 - 5 years' experience working as a Legal Assistant. Previous experience in Real Estate, Corporate Commercial, Litigation and/or Labour and Employment considered an asset; and
Strong organizational skills, understanding of the importance of client relationships, willing to take initiative, and ability to work independently and as a team in a fast-paced environment.
Cox & Palmer provides a competitive compensation and benefits package including health, dental, life and disability insurance, and a group RRSP program.
Qualified candidates who are interested in this position should send a covering letter and resume by June 25, 2021 to: Mark McGrath, Human Resources Manager nlcareers@coxandpalmer.com
Cox & Palmer is committed to diversity and inclusion in the workplace and is a member of the Law Firm Diversity and Inclusion Network and Pride at Work Canada.
Jun 15, 2021
Full time
Cox & Palmer is a full-service, top-ranked Atlantic Canadian law firm with the knowledge and experience clients rely upon for solid legal solutions. The firm prides itself on a collegial work atmosphere and supportive team environment. We hire self-motivated, team-minded individuals with a strong work ethic, integrity and a commitment to client service.
SUMMARY OF RESPONSIBILITIES
We are seeking a full-time Legal Assistant to join our St. John's team who will provide legal administrative support to our lawyers.
Working as part of a collaborative team, your primary responsibilities include:
Overseeing all aspects of the administrative side of the lawyers' practice;
Preparing, reviewing and editing a wide range of legal documents and correspondence of a confidential nature, and ensuring high quality, accuracy and comprehensiveness;
Managing documents including creating and maintaining a filing system; opening and closing files in a timely fashion;
Performing conflict searches, external searches, and processing client intake forms;
Managing all incoming and outgoing mail, e-mail, faxes and phone calls in a confidential, organized and efficient manner;
Establishing and maintaining a current calendar of events and a deadline reminder system as well as reviewing court diary systems;
Preparing initial statements of account and lawyer expense claims and submitting documentation for third party electronic billing systems;
Preparing and maintaining client records and assisting in management of key clients; and
Other related administrative duties as assigned.
SKILLS AND QUALIFICATIONS
Successful completion of an Office Administration program with a focus of Legal Assistant or Paralegal;
3 - 5 years' experience working as a Legal Assistant. Previous experience in Real Estate, Corporate Commercial, Litigation and/or Labour and Employment considered an asset; and
Strong organizational skills, understanding of the importance of client relationships, willing to take initiative, and ability to work independently and as a team in a fast-paced environment.
Cox & Palmer provides a competitive compensation and benefits package including health, dental, life and disability insurance, and a group RRSP program.
Qualified candidates who are interested in this position should send a covering letter and resume by June 25, 2021 to: Mark McGrath, Human Resources Manager nlcareers@coxandpalmer.com
Cox & Palmer is committed to diversity and inclusion in the workplace and is a member of the Law Firm Diversity and Inclusion Network and Pride at Work Canada.
Description
Being part of Air Canada is to become part of an iconic Canadian symbol, recently ranked the best Airline in North America. Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.
Air Canada is Canada's largest domestic and international airline which has in recent years served more than 220 airports on six continents. We are among the 20 largest airlines in the world and in 2019 served over 51 million customers. Also in 2019, for the third year in a row and the eighth time in ten years, we were selected Best Airline in North America in the independent U.K. Skytrax World Airline Awards, which also named us Best Business Class in North America and Best Airline Cabin Cleanliness in North America, all significant accomplishments in establishing ourselves as a North American industry leader and a global champion. We are advancing and transforming on our corporate mission “Flight Path” to become a Top Ten global airline in everything we do.
We have an innovative and passionate team of over 75 legal and compliance professionals and support staff that continues to earn the respect and confidence of its internal clients, participating as true business partners to support Air Canada’s strategic objectives. When you join Air Canada and its Law and International Affairs Branch, you’ll become a vital part of a team of driven professionals that aim to be “World Class” in everything we do.
We are seeking a legal assistant to join our dynamic legal team in Montreal on a permanent basis. Reporting to various legal Counsel, the selected candidate will provide a variety of support on a wide range of matters. The selected candidate will be one who is a dynamic team player, as collaboration is an essential aspect of the job.
The successful candidate will need to have strong organizational skills and possess meaningful experience in a legal department, law firm or in a comparable position. The person will be called upon to perform the following tasks (among others):
Provide administrative and secretarial support for several Counsels;
Maintain and up-date extensive filing system;
Open, organize and maintain files and documents including computer files for rapid and effective retrieval;
Review and monitor status of files and assist with follow-up;
Maintain and coordinate efficient flow of documents;
Manage and maintain Counsel schedules;
Organize and coordinate meetings/conference calls as well as travel arrangements for Counsel;
Ensure follow-up on status of action items/projects;
Provide accurate word-processing support by composing and/or editing a variety of documents, including highly confidential correspondence, memoranda and contracts;
Perform additional functions as directed or assumed on personal initiative to improve workflows and processes.
Qualifications
The selected candidate may not necessarily have experience to perform all tasks and will receive hands on training from our capable team.
Proficiency in English is key and bilingualism, an asset. Based on equal qualifications, preference will be given to bilingual candidates.
To succeed in the position, the candidate should have a track record demonstrating the following qualities or characteristics:
Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position;
Excellent knowledge of MS Office;
Exemplary planning and time management skills;
Ability to multitask and prioritize daily workload;
Discretion and tact;
Minimum of high school degree with 5 years of secretarial and/or administrative work experience;
Availability to work flexible hours, on occasion;
Capable communication and interpersonal skills;
Excellent attention to detail;
A team player who cares about getting the job done and well, willing to roll up sleeves when needed;
Ability to work without immediate and constant supervision;
Ability to work well under pressure with speed and precision, and to determine priorities to meet various deadlines;
Desire to take on new initiatives, to learn and adapt to new types of work and to changing requirements;
A desire and ability to continuously expand and update professional knowledge and hone training skills to enhance individual and team innovation and productivity.
Integrity (including a strong work ethic, discretion in handling sensitive and confidential information, dedication to follow through on commitments, and openness and honesty in communications as well as a respectful demeanour) is assumed. Knowledge of the industry is an asset. A successful candidate will be one who takes pride in his or her role as a representative of the Best Airline in North America.
Linguistic Requirements Based on equal qualifications, preference will be given to bilingual candidates.
Diversity and Inclusion
Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees’ unique contributions to our company’s success.
As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve. Air Canada thanks all candidates for their interest; however only those selected to continue in the process will be contacted.
Jun 09, 2021
Full time
Description
Being part of Air Canada is to become part of an iconic Canadian symbol, recently ranked the best Airline in North America. Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.
Air Canada is Canada's largest domestic and international airline which has in recent years served more than 220 airports on six continents. We are among the 20 largest airlines in the world and in 2019 served over 51 million customers. Also in 2019, for the third year in a row and the eighth time in ten years, we were selected Best Airline in North America in the independent U.K. Skytrax World Airline Awards, which also named us Best Business Class in North America and Best Airline Cabin Cleanliness in North America, all significant accomplishments in establishing ourselves as a North American industry leader and a global champion. We are advancing and transforming on our corporate mission “Flight Path” to become a Top Ten global airline in everything we do.
We have an innovative and passionate team of over 75 legal and compliance professionals and support staff that continues to earn the respect and confidence of its internal clients, participating as true business partners to support Air Canada’s strategic objectives. When you join Air Canada and its Law and International Affairs Branch, you’ll become a vital part of a team of driven professionals that aim to be “World Class” in everything we do.
We are seeking a legal assistant to join our dynamic legal team in Montreal on a permanent basis. Reporting to various legal Counsel, the selected candidate will provide a variety of support on a wide range of matters. The selected candidate will be one who is a dynamic team player, as collaboration is an essential aspect of the job.
The successful candidate will need to have strong organizational skills and possess meaningful experience in a legal department, law firm or in a comparable position. The person will be called upon to perform the following tasks (among others):
Provide administrative and secretarial support for several Counsels;
Maintain and up-date extensive filing system;
Open, organize and maintain files and documents including computer files for rapid and effective retrieval;
Review and monitor status of files and assist with follow-up;
Maintain and coordinate efficient flow of documents;
Manage and maintain Counsel schedules;
Organize and coordinate meetings/conference calls as well as travel arrangements for Counsel;
Ensure follow-up on status of action items/projects;
Provide accurate word-processing support by composing and/or editing a variety of documents, including highly confidential correspondence, memoranda and contracts;
Perform additional functions as directed or assumed on personal initiative to improve workflows and processes.
Qualifications
The selected candidate may not necessarily have experience to perform all tasks and will receive hands on training from our capable team.
Proficiency in English is key and bilingualism, an asset. Based on equal qualifications, preference will be given to bilingual candidates.
To succeed in the position, the candidate should have a track record demonstrating the following qualities or characteristics:
Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position;
Excellent knowledge of MS Office;
Exemplary planning and time management skills;
Ability to multitask and prioritize daily workload;
Discretion and tact;
Minimum of high school degree with 5 years of secretarial and/or administrative work experience;
Availability to work flexible hours, on occasion;
Capable communication and interpersonal skills;
Excellent attention to detail;
A team player who cares about getting the job done and well, willing to roll up sleeves when needed;
Ability to work without immediate and constant supervision;
Ability to work well under pressure with speed and precision, and to determine priorities to meet various deadlines;
Desire to take on new initiatives, to learn and adapt to new types of work and to changing requirements;
A desire and ability to continuously expand and update professional knowledge and hone training skills to enhance individual and team innovation and productivity.
Integrity (including a strong work ethic, discretion in handling sensitive and confidential information, dedication to follow through on commitments, and openness and honesty in communications as well as a respectful demeanour) is assumed. Knowledge of the industry is an asset. A successful candidate will be one who takes pride in his or her role as a representative of the Best Airline in North America.
Linguistic Requirements Based on equal qualifications, preference will be given to bilingual candidates.
Diversity and Inclusion
Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees’ unique contributions to our company’s success.
As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve. Air Canada thanks all candidates for their interest; however only those selected to continue in the process will be contacted.
Job ID #3628
One of Richmond’s most prestigious Firms is seeking a Corporate/Commercial LAA. This firm prides itself on their dedication and commitment to providing the best possible legal service.
This is your chance to work along side a seasoned professional with a knack for nurturing peoples' talent and bringing their careers to the next level. Ability to work in a fast-paced environment is required, as well as efficiency and an eye for detail. We are looking for someone with 3+ years experience as an LAA in corporate/commercial. Experience in real estate law is also a strong asset. If you are looking to join a great team and produce excellent work, this is the job for you!
Jun 08, 2021
Full time
Job ID #3628
One of Richmond’s most prestigious Firms is seeking a Corporate/Commercial LAA. This firm prides itself on their dedication and commitment to providing the best possible legal service.
This is your chance to work along side a seasoned professional with a knack for nurturing peoples' talent and bringing their careers to the next level. Ability to work in a fast-paced environment is required, as well as efficiency and an eye for detail. We are looking for someone with 3+ years experience as an LAA in corporate/commercial. Experience in real estate law is also a strong asset. If you are looking to join a great team and produce excellent work, this is the job for you!
Come join BC’s fastest growing grocery retailer in an exciting and challenging Legal Assistant role!
With a team of 22,000 of the world’s best grocers at more than 180 stores from B.C. to Manitoba, Save-On-Foods is one of BC’s Top Employers, B.C.’s Most Loved Brand, and a great place to grow your career. Our legacy of outstanding value and customer service dates back more than 100 years and continues in every community we serve, every day.
We value service, people, innovation, fun and integrity, and we strive to provide the best customer experience in every market where we do business. At Save-On-Foods we provide opportunities for continuous development, competitive total compensation and a fun working environment. We demonstrate corporate responsibility by living our core values supporting local and celebrating our world class team.
Our Legal Department is growing and we currently have an exciting opportunity for a Legal Assistant to join our team in Langley, BC .
Reporting to Vice President, Legal, you will be responsible for providing legal administrative support to legal counsel by managing file matters, preparing legal documents, maintaining records and files, as well as researching and analyzing as required.
You will be responsible for:
Preparing, modifying, renewing, and registering leases and other supplementary and related documentation as tenant (or landlord) of commercial properties.
Performing land title office and PPR document filing searches (online and agent), primarily in Western Canada.
Reviewing, auditing, and maintaining in-house corporate entities and in-house trademarks.
Using knowledge of legislation, legal terminology, forms, and documents to draft various legal agreements and correspondence for review by lawyers.
Maintaining legal systems and procedures (diarization, corporate, trademarks, security registration, contracts, files and litigation).
Preparing reports at various levels on a monthly, quarterly, and annual basis.
Responding to legal enquiries from organization members and external stakeholders.
Assisting with various administrative duties, as required.
You have:
Legal Assistant certification or equivalent.
Several years of experience in a legal administrative capacity, specifically in corporate/commercial and real estate law.
Experience performing online searches through provincial online services (including the ability to read and comprehend results from land titles, corporate, PPR, taxes, property assessment and court services) and Strategis (trademark NUANS searches and federal corporations).
Proficiency in Microsoft applications, specifically with MS Word, Excel, Outlook, Access, Teams and PowerPoint.
You are:
An excellent communicator with a demonstrated attention to detail and accuracy.
Capable of working independently with minimum direction or supervision, as well as in a collaborative team environment.
Able to multitask with a high level of initiative ensuring deadlines are met.
Able to recognize and react to confidential situations, using a high degree of discretion handling confidential information.
Trustworthy and have integrity.
Organized and excellent with time management and able to manage a large volume of files.
What we offer
In addition to a highly competitive salary , we offer a great range of benefits, a company pension plan, free access to our onsite gym, free parking, exclusive team member offers , and opportunities for development and career progression .
Save-On-Foods is an inclusive team-oriented environment where we recognize achievements and celebrate them.
If you want to be part of an organization that makes an impact every day in our local communities, apply online today!
PLEASE NOTE: If you are using Internet Explorer please open this page in another browser such as Chrome or Edge to apply.
Job Types: Full-time, Permanent
Benefits:
Company events
Dental care
Discounted or free food
Employee assistance program
Extended health care
On-site gym
On-site parking
Paid time off
Store discount
Vision care
Wellness program
Schedule:
8 hour shift
Monday to Friday
Jun 06, 2021
Full time
Come join BC’s fastest growing grocery retailer in an exciting and challenging Legal Assistant role!
With a team of 22,000 of the world’s best grocers at more than 180 stores from B.C. to Manitoba, Save-On-Foods is one of BC’s Top Employers, B.C.’s Most Loved Brand, and a great place to grow your career. Our legacy of outstanding value and customer service dates back more than 100 years and continues in every community we serve, every day.
We value service, people, innovation, fun and integrity, and we strive to provide the best customer experience in every market where we do business. At Save-On-Foods we provide opportunities for continuous development, competitive total compensation and a fun working environment. We demonstrate corporate responsibility by living our core values supporting local and celebrating our world class team.
Our Legal Department is growing and we currently have an exciting opportunity for a Legal Assistant to join our team in Langley, BC .
Reporting to Vice President, Legal, you will be responsible for providing legal administrative support to legal counsel by managing file matters, preparing legal documents, maintaining records and files, as well as researching and analyzing as required.
You will be responsible for:
Preparing, modifying, renewing, and registering leases and other supplementary and related documentation as tenant (or landlord) of commercial properties.
Performing land title office and PPR document filing searches (online and agent), primarily in Western Canada.
Reviewing, auditing, and maintaining in-house corporate entities and in-house trademarks.
Using knowledge of legislation, legal terminology, forms, and documents to draft various legal agreements and correspondence for review by lawyers.
Maintaining legal systems and procedures (diarization, corporate, trademarks, security registration, contracts, files and litigation).
Preparing reports at various levels on a monthly, quarterly, and annual basis.
Responding to legal enquiries from organization members and external stakeholders.
Assisting with various administrative duties, as required.
You have:
Legal Assistant certification or equivalent.
Several years of experience in a legal administrative capacity, specifically in corporate/commercial and real estate law.
Experience performing online searches through provincial online services (including the ability to read and comprehend results from land titles, corporate, PPR, taxes, property assessment and court services) and Strategis (trademark NUANS searches and federal corporations).
Proficiency in Microsoft applications, specifically with MS Word, Excel, Outlook, Access, Teams and PowerPoint.
You are:
An excellent communicator with a demonstrated attention to detail and accuracy.
Capable of working independently with minimum direction or supervision, as well as in a collaborative team environment.
Able to multitask with a high level of initiative ensuring deadlines are met.
Able to recognize and react to confidential situations, using a high degree of discretion handling confidential information.
Trustworthy and have integrity.
Organized and excellent with time management and able to manage a large volume of files.
What we offer
In addition to a highly competitive salary , we offer a great range of benefits, a company pension plan, free access to our onsite gym, free parking, exclusive team member offers , and opportunities for development and career progression .
Save-On-Foods is an inclusive team-oriented environment where we recognize achievements and celebrate them.
If you want to be part of an organization that makes an impact every day in our local communities, apply online today!
PLEASE NOTE: If you are using Internet Explorer please open this page in another browser such as Chrome or Edge to apply.
Job Types: Full-time, Permanent
Benefits:
Company events
Dental care
Discounted or free food
Employee assistance program
Extended health care
On-site gym
On-site parking
Paid time off
Store discount
Vision care
Wellness program
Schedule:
8 hour shift
Monday to Friday
Government of New Brunswick
Fredericton, New Brunswick, Canada
Legal Administrative Assistant - ASL 4 Office of the Attorney General Department of Justice and Public Safety Public Prosecutions Permanent Fredericton, NB Open competition
Who we are
The work we do has a positive impact on our communities and helps improve the everyday lives of New Brunswickers. Together, we are over 45,000 New Brunswickers who are passionate problem-solvers, who make a difference and are proud to call New Brunswick home.
The Public Prosecutions Service Branch of the Office of the Attorney General, Department of Justice and Public Safety is seeking an individual to join the Fredericton Crown Prosecutors Office as a Legal Administrative Assistant.
What you will do
As a member of the Public Prosecutions Service team, the Legal Administrative Assistant will prepare and disclose all investigative files for court within the regional office. This includes correspondence, court briefs, reports, court orders, preparing the affidavits of service and coordinating the service of court documents in accordance with the Rules of court. The successful candidate will also be responsible for reception; responding to inquiries; managing all aspects of the office and in-house file management system; maintaining office equipment; as well as other related duties as may be assigned.
Work will involve face to face and telephone communication with lawyers, police, witnesses, victims, accused persons and government agencies.
Candidates must have experience working with Microsoft Office Suite
Who you are
You thrive in a fast-paced environment
You have outstanding communications skills
You are a born leader with strong work ethics
You are detail oriented
You are result oriented and a problem solver
You demonstrate effective team collaboration and foster a positive attitude at work
Work environment
Fredericton Justice Building, 427 Queen Street, Fredericton, NB
Standard hours of work: Monday - Friday, 8:15-4:30
The incumbent's main responsibilities will be in Fredericton Regional Office; however, he/she may be asked to cover other regional offices in New Brunswick as required from time to time
We promote a scent-reduced environment.
Your attitude, skills and interests are just as important as your area of study. We are looking for diverse backgrounds that bring a combination of the following:
Behavioral Competencies:
The successful candidate will possess the following behavioral competencies:
Concern for order
Effective interactive communication
Flexibility
Teamwork and cooperation
Self-control and stamina
Need to have
High School diploma or GED supplemented by the successful completion of a one (1) year related post-secondary education with a minimum of 5 years of related work experience is also required, of which a minimum of one (1) year must be in a legal setting OR a high school diploma or GED; and a minimum of six (6) years related work experience, of which a minimum of one (1) year must be in a legal setting.
Experience filing documents in all levels of court, formatting legal documents and applying Rules of Court
An equivalent combination of training and experience may be considered.
Written and spoken competence in English is required. Please state your language capability
Candidates must demonstrate on their applications how they have acquired the education and experience for this position. Your résumé should be in chronological order specifying education and employment in months and years including part-time and full-time employment. Applicants must clearly demonstrate the essential qualifications to be given further consideration. Please ensure that preferred language for assessment is identified on your resume.
Nice to Have
Post-secondary education as a Legal Administrative Assistant or a Paralegal
Subject to the response to this competition, candidates may be required to demonstrate the asset qualification on their application in addition to the essential qualifications to be given further consideration.
Wage
$1,644 to $1,997 biweekly, depending on education and experience
What can GNB offer you?
Comprehensive benefits package and the Public Service Shared Risk Pension Plan.
Opportunities for career growth, professional development and training.
Free access to Employee and Family Assistance Program (EFAP) and services.
1.25 days/month of paid vacation.
(additional benefits based on collective agreement)
How to apply
We encourage applicants to apply on-line at www.ere.gnb.ca , by mail at the following address or by email at HRcompetitions.concoursRH@gnb.ca by May 27, 2021 indicating competition number R78-2021/22-285 . This competition may be used to fill future vacancies at the same level.
Department of Justice and Public Safety Human Resource Services Marysville Place 20 McGloin St., 3rd Floor P.O. Box 6000 Fredericton, NB E3A 5T8 Tel: (506) 453-2719 HRcompetitions.concoursRH@gnb.ca
We thank all those who apply, however, only those selected for further consideration will be contacted.
Equal Opportunity Employer
We are an Equal Opportunity Employer. We are committed to building a workforce that reflects the diversity of our communities in which we live and serve. We encourage and support applications from Aboriginals, persons with disabilities, and members of visible minority groups. Candidates registered with the Equal Employment Opportunity Program and veterans, who are among the most qualified, will be given preference at the time of selection.
Let's connect. You belong here.
May 31, 2021
Full time
Legal Administrative Assistant - ASL 4 Office of the Attorney General Department of Justice and Public Safety Public Prosecutions Permanent Fredericton, NB Open competition
Who we are
The work we do has a positive impact on our communities and helps improve the everyday lives of New Brunswickers. Together, we are over 45,000 New Brunswickers who are passionate problem-solvers, who make a difference and are proud to call New Brunswick home.
The Public Prosecutions Service Branch of the Office of the Attorney General, Department of Justice and Public Safety is seeking an individual to join the Fredericton Crown Prosecutors Office as a Legal Administrative Assistant.
What you will do
As a member of the Public Prosecutions Service team, the Legal Administrative Assistant will prepare and disclose all investigative files for court within the regional office. This includes correspondence, court briefs, reports, court orders, preparing the affidavits of service and coordinating the service of court documents in accordance with the Rules of court. The successful candidate will also be responsible for reception; responding to inquiries; managing all aspects of the office and in-house file management system; maintaining office equipment; as well as other related duties as may be assigned.
Work will involve face to face and telephone communication with lawyers, police, witnesses, victims, accused persons and government agencies.
Candidates must have experience working with Microsoft Office Suite
Who you are
You thrive in a fast-paced environment
You have outstanding communications skills
You are a born leader with strong work ethics
You are detail oriented
You are result oriented and a problem solver
You demonstrate effective team collaboration and foster a positive attitude at work
Work environment
Fredericton Justice Building, 427 Queen Street, Fredericton, NB
Standard hours of work: Monday - Friday, 8:15-4:30
The incumbent's main responsibilities will be in Fredericton Regional Office; however, he/she may be asked to cover other regional offices in New Brunswick as required from time to time
We promote a scent-reduced environment.
Your attitude, skills and interests are just as important as your area of study. We are looking for diverse backgrounds that bring a combination of the following:
Behavioral Competencies:
The successful candidate will possess the following behavioral competencies:
Concern for order
Effective interactive communication
Flexibility
Teamwork and cooperation
Self-control and stamina
Need to have
High School diploma or GED supplemented by the successful completion of a one (1) year related post-secondary education with a minimum of 5 years of related work experience is also required, of which a minimum of one (1) year must be in a legal setting OR a high school diploma or GED; and a minimum of six (6) years related work experience, of which a minimum of one (1) year must be in a legal setting.
Experience filing documents in all levels of court, formatting legal documents and applying Rules of Court
An equivalent combination of training and experience may be considered.
Written and spoken competence in English is required. Please state your language capability
Candidates must demonstrate on their applications how they have acquired the education and experience for this position. Your résumé should be in chronological order specifying education and employment in months and years including part-time and full-time employment. Applicants must clearly demonstrate the essential qualifications to be given further consideration. Please ensure that preferred language for assessment is identified on your resume.
Nice to Have
Post-secondary education as a Legal Administrative Assistant or a Paralegal
Subject to the response to this competition, candidates may be required to demonstrate the asset qualification on their application in addition to the essential qualifications to be given further consideration.
Wage
$1,644 to $1,997 biweekly, depending on education and experience
What can GNB offer you?
Comprehensive benefits package and the Public Service Shared Risk Pension Plan.
Opportunities for career growth, professional development and training.
Free access to Employee and Family Assistance Program (EFAP) and services.
1.25 days/month of paid vacation.
(additional benefits based on collective agreement)
How to apply
We encourage applicants to apply on-line at www.ere.gnb.ca , by mail at the following address or by email at HRcompetitions.concoursRH@gnb.ca by May 27, 2021 indicating competition number R78-2021/22-285 . This competition may be used to fill future vacancies at the same level.
Department of Justice and Public Safety Human Resource Services Marysville Place 20 McGloin St., 3rd Floor P.O. Box 6000 Fredericton, NB E3A 5T8 Tel: (506) 453-2719 HRcompetitions.concoursRH@gnb.ca
We thank all those who apply, however, only those selected for further consideration will be contacted.
Equal Opportunity Employer
We are an Equal Opportunity Employer. We are committed to building a workforce that reflects the diversity of our communities in which we live and serve. We encourage and support applications from Aboriginals, persons with disabilities, and members of visible minority groups. Candidates registered with the Equal Employment Opportunity Program and veterans, who are among the most qualified, will be given preference at the time of selection.
Let's connect. You belong here.
At Aecon, we’re building the future and our people are at the heart of everything we do. We're always looking for exceptional talent to work on our exciting and ever-expanding project portfolios. We are focused on being the #1 Canadian Infrastructure Company and the first choice employer in our industry.
Position Overview
Aecon is well-positioned in the Canadian marketplace as an industry leader in the development and construction of infrastructure. We have a roster of ongoing major projects here and abroad, record backlog diversified across multiple sectors and duration, and a robust pipeline of future project pursuits. We are in a strong market position, but we are ultimately aiming higher.
Reporting to the Counsel, Associate General, the Corporate Law Clerk will be a member of Aecon’s Legal group and will support the legal team by assisting with all corporate legal matters relating to the operation of Aecon and its subsidiaries. Key Responsibilities
Document Management: assist with preparation of legal documents (NDAs, closing documents)
Entity Management: incorporations, amendments, dissolutions, revivals, wind-ups, continuances, amalgamations at provincial and federal levels;
Interface with tax group to maintain organizational charts;
Interface with external clerks/counsel as necessary;
Maintain director, officer and share registers;
Maintain domestic extra-provincial registrations and business licences;
Interface with U.S. counsel and clerks to maintain and obtain state registrations and licences;
Assist tax group with corporate re-organizations and rollovers.
Public Company Maintenance: make regulatory filings; assist with continuous disclosure documents; assist with preparation and dissemination of director and shareholder meeting materials.
Basic Contract Review: review simple construction contracts and other agreements against a checklist and prepare contract summaries (training and support will be provided)
Contract Template Preparation and Management: prepare commercial agreements based upon templates and manage a suite of templates to ensure uniformity of set-up and styles.
Required Knowledge and Experience
Law Clerk Program/Diploma
A Minimum of 3 years experience in a law firm or in-house legal department.
Ability to work independently with strong follow-up skills.
Ability to work with a group of lawyers and manage deliverable timelines and expectations.
Extensive knowledge of CBCA, OBCA and other relevant legislation.
Exceptional attention to detail and strong organizational skills.
Experience in corporate database entry and maintenance.
Excellent interpersonal, written and verbal skills.
May 28, 2021
Full time
At Aecon, we’re building the future and our people are at the heart of everything we do. We're always looking for exceptional talent to work on our exciting and ever-expanding project portfolios. We are focused on being the #1 Canadian Infrastructure Company and the first choice employer in our industry.
Position Overview
Aecon is well-positioned in the Canadian marketplace as an industry leader in the development and construction of infrastructure. We have a roster of ongoing major projects here and abroad, record backlog diversified across multiple sectors and duration, and a robust pipeline of future project pursuits. We are in a strong market position, but we are ultimately aiming higher.
Reporting to the Counsel, Associate General, the Corporate Law Clerk will be a member of Aecon’s Legal group and will support the legal team by assisting with all corporate legal matters relating to the operation of Aecon and its subsidiaries. Key Responsibilities
Document Management: assist with preparation of legal documents (NDAs, closing documents)
Entity Management: incorporations, amendments, dissolutions, revivals, wind-ups, continuances, amalgamations at provincial and federal levels;
Interface with tax group to maintain organizational charts;
Interface with external clerks/counsel as necessary;
Maintain director, officer and share registers;
Maintain domestic extra-provincial registrations and business licences;
Interface with U.S. counsel and clerks to maintain and obtain state registrations and licences;
Assist tax group with corporate re-organizations and rollovers.
Public Company Maintenance: make regulatory filings; assist with continuous disclosure documents; assist with preparation and dissemination of director and shareholder meeting materials.
Basic Contract Review: review simple construction contracts and other agreements against a checklist and prepare contract summaries (training and support will be provided)
Contract Template Preparation and Management: prepare commercial agreements based upon templates and manage a suite of templates to ensure uniformity of set-up and styles.
Required Knowledge and Experience
Law Clerk Program/Diploma
A Minimum of 3 years experience in a law firm or in-house legal department.
Ability to work independently with strong follow-up skills.
Ability to work with a group of lawyers and manage deliverable timelines and expectations.
Extensive knowledge of CBCA, OBCA and other relevant legislation.
Exceptional attention to detail and strong organizational skills.
Experience in corporate database entry and maintenance.
Excellent interpersonal, written and verbal skills.
The English version is coming soon.
Equal Opportunity Statement
Inclusion and diversity (I&D) are fundamental to who we are at Dentons Canada and essential to the success and strength of our firm. Our forward-thinking, inclusive culture promotes and supports the professional development of our diverse talent, the leading services we offer to our clients, and positive social change. As a testament to our commitment to I&D, we are recognized as one of Canada’s Best Diversity Employer’s for 11 consecutive years (2011-2021) and one of Canada’s Top Employers for Young People (2021) for the fourth time.
Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.
To support and embrace your diverse skillsets, talents and experiences, we are committed to providing you with an inclusive, barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.
May 22, 2021
Full time
The English version is coming soon.
Equal Opportunity Statement
Inclusion and diversity (I&D) are fundamental to who we are at Dentons Canada and essential to the success and strength of our firm. Our forward-thinking, inclusive culture promotes and supports the professional development of our diverse talent, the leading services we offer to our clients, and positive social change. As a testament to our commitment to I&D, we are recognized as one of Canada’s Best Diversity Employer’s for 11 consecutive years (2011-2021) and one of Canada’s Top Employers for Young People (2021) for the fourth time.
Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.
To support and embrace your diverse skillsets, talents and experiences, we are committed to providing you with an inclusive, barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.
Siskinds is one of Southwestern Ontario’s leading law firms. We are a team of over 230 lawyers and support staff covering personal, business, personal injury and class action law and over 25 specialized practice areas. As one, we are focused on helping clients make the right legal choices, managing legal affairs, connecting the dots where needed and generally making life a little less complex by making the expertise clients need easier to access and use.
General/Estate Litigation Legal Assistant – Full Time
Siskinds is seeking a General/ Estate Litigation Assistant. This position will require you to provide support to lawyers within our general/estate litigation group. Our ideal candidate will have a post-secondary education (Legal Assistant or Law Clerk/Paralegal) and 0-2 years’ of relevant experience. New graduates are welcome to apply.
We need an intelligent (“quick to pick up”), enthusiastic and proactive individual. The role requires sound time management, and organizational skills. It also requires excellent communication skills (verbal, written and grammatical). Attention to detail is also imperative. You will work well both independently and within the team setting. You will have a passion for new technology learning and application. You enjoy a fast-paced, multi-tasked and deadline driven environment.
General
Open and close files – conduct conflict search, prepare client identification documents, obtain client ID, obtain file number, verify client, prepare authorizations and directions
Preparation of Retainer Agreements and Referral Agreements
Entering initial client documents into hard copy file and electronic file
Preparation of Retainer Agreements and Referral Agreements
Preparation of Notarizations
Support Senior Law Clerks
Profiling to Primafact
Filing
Communication/File Maintenance
Telephone communications with clients and opposing counsel
Written communications (email, fax, letters) with clients, opposing counsel and third parties
Scheduling Examinations for Discovery
Preparation of Document Briefs
Dictation (strong keyboarding skills)
Assembly of Court Documents
Filing documents with Court
Financials
Docket entries
Prepare cheque requisitions (general and trust) and deposit forms
Payment of invoices
Preparation of Accounts – review of pre-bills and editing for spelling and consistency
Being a team player as well as having a strong technical ability and positive attitude will make you a top runner, and ideally our chosen candidate.
We are a truly cohesive team, and as such, being a team player as well as having a strong technical ability and a positive attitude will make you a top contender, and ideally our chosen candidate.
We offer a technologically advanced environment with exposure to many specialized computer applications. Our comprehensive in-house training and ongoing support is of the highest level. We offer competitive compensation and benefits.
Siskinds is an equal opportunity employer and will work with and accommodate persons with disabilities throughout the entire recruitment, selection, and on-boarding process. To learn more about us, please visit our website at www.siskinds.com Please email your resume quoting “General/Estate Litigation Legal Assistant” and “Your Name” in the subject line. Deadline for submissions is May 28, 2021.
Application deadline: 2021-05-28
Job Types: Full-time, Permanent
Benefits:
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
RRSP match
Vision care
Wellness program
Schedule:
Monday to Friday
Work remotely:
No
May 17, 2021
Full time
Siskinds is one of Southwestern Ontario’s leading law firms. We are a team of over 230 lawyers and support staff covering personal, business, personal injury and class action law and over 25 specialized practice areas. As one, we are focused on helping clients make the right legal choices, managing legal affairs, connecting the dots where needed and generally making life a little less complex by making the expertise clients need easier to access and use.
General/Estate Litigation Legal Assistant – Full Time
Siskinds is seeking a General/ Estate Litigation Assistant. This position will require you to provide support to lawyers within our general/estate litigation group. Our ideal candidate will have a post-secondary education (Legal Assistant or Law Clerk/Paralegal) and 0-2 years’ of relevant experience. New graduates are welcome to apply.
We need an intelligent (“quick to pick up”), enthusiastic and proactive individual. The role requires sound time management, and organizational skills. It also requires excellent communication skills (verbal, written and grammatical). Attention to detail is also imperative. You will work well both independently and within the team setting. You will have a passion for new technology learning and application. You enjoy a fast-paced, multi-tasked and deadline driven environment.
General
Open and close files – conduct conflict search, prepare client identification documents, obtain client ID, obtain file number, verify client, prepare authorizations and directions
Preparation of Retainer Agreements and Referral Agreements
Entering initial client documents into hard copy file and electronic file
Preparation of Retainer Agreements and Referral Agreements
Preparation of Notarizations
Support Senior Law Clerks
Profiling to Primafact
Filing
Communication/File Maintenance
Telephone communications with clients and opposing counsel
Written communications (email, fax, letters) with clients, opposing counsel and third parties
Scheduling Examinations for Discovery
Preparation of Document Briefs
Dictation (strong keyboarding skills)
Assembly of Court Documents
Filing documents with Court
Financials
Docket entries
Prepare cheque requisitions (general and trust) and deposit forms
Payment of invoices
Preparation of Accounts – review of pre-bills and editing for spelling and consistency
Being a team player as well as having a strong technical ability and positive attitude will make you a top runner, and ideally our chosen candidate.
We are a truly cohesive team, and as such, being a team player as well as having a strong technical ability and a positive attitude will make you a top contender, and ideally our chosen candidate.
We offer a technologically advanced environment with exposure to many specialized computer applications. Our comprehensive in-house training and ongoing support is of the highest level. We offer competitive compensation and benefits.
Siskinds is an equal opportunity employer and will work with and accommodate persons with disabilities throughout the entire recruitment, selection, and on-boarding process. To learn more about us, please visit our website at www.siskinds.com Please email your resume quoting “General/Estate Litigation Legal Assistant” and “Your Name” in the subject line. Deadline for submissions is May 28, 2021.
Application deadline: 2021-05-28
Job Types: Full-time, Permanent
Benefits:
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
RRSP match
Vision care
Wellness program
Schedule:
Monday to Friday
Work remotely:
No
Your key responsibilities include but not limited to the following:
provide support to lawyers and other legal staff in the firm
preparing, reading, reviewing, verifying, and routing correspondence, reports and legal documents; drafting Wills, letters and documents; collecting and analyzing information; organizing meetings; scheduling couriers;
preparing invoices; preparing reports; tracking payments;
maintaining calendar by planning and scheduling conferences, teleconferences, observing deadlines; reminders for deadlines and schedules;
receiving clients; handling clients and other individuals by greeting them in person or on the telephone; answering or directing inquiries;
managing opening of matters and progress of matters;
other duties as assigned
Qualification for the position, include but not limited to the following:
3 years experience with one or more of the following areas in Ontario is a definite asset: Family Law, Corporate Law, Civil Litigation, Employment and Estate Administration
Excellent verbal and written communication skills in English is required
Experience with DivorceMate, Microsoft Teams, CosmoLex, OneDrive, Office 365, and other communication programs are an asset
Good judgment, an ability to think critically, strong interpersonal skills, and the ability to thrive in a change oriented environment is highly desired
Ability to work in a fast-paced environment and ability to innovative in support of strategic business goals such as client satisfaction and revenue targets
Ability to handle confidential and sensitive information with discretion
Ability to handle large volume of different files in an organized, efficient, and accurate manner.
Ability to deal courteously and tactfully with the public, staff, and lawyers.
Ability to plan, organize and manage work independently with minimal supervision
What you will bring to the team:
A motivated and proactive individual with ability to prioritize and effectively meet deadlines while exceeding client satisfaction and creating a positive working environment
A positive outlook, flexible attitude, enthusiasm, and a team player
The ability to problem-solve and work independently while being proactive
Ability to add value to the team with revenue generation and cost savings while committing to exceeding client satisfaction
Experience using CosmoLex, Microsoft Office, Divorcemate, Est8-a-base, Fast Company, Willbuilder, and ACL
Malicki Sanchez offers an enjoyable working environment and a competitive salary appropriate with experience.
If you can confidently demonstrate that you meet the criteria above, please submit a detailed introduction letter along with your resume to elvira@malickisanchezlaw.com
We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted.
Malicki Sanchez is committed to inclusiveness, equity and accessibility.
May 15, 2021
Full time
Your key responsibilities include but not limited to the following:
provide support to lawyers and other legal staff in the firm
preparing, reading, reviewing, verifying, and routing correspondence, reports and legal documents; drafting Wills, letters and documents; collecting and analyzing information; organizing meetings; scheduling couriers;
preparing invoices; preparing reports; tracking payments;
maintaining calendar by planning and scheduling conferences, teleconferences, observing deadlines; reminders for deadlines and schedules;
receiving clients; handling clients and other individuals by greeting them in person or on the telephone; answering or directing inquiries;
managing opening of matters and progress of matters;
other duties as assigned
Qualification for the position, include but not limited to the following:
3 years experience with one or more of the following areas in Ontario is a definite asset: Family Law, Corporate Law, Civil Litigation, Employment and Estate Administration
Excellent verbal and written communication skills in English is required
Experience with DivorceMate, Microsoft Teams, CosmoLex, OneDrive, Office 365, and other communication programs are an asset
Good judgment, an ability to think critically, strong interpersonal skills, and the ability to thrive in a change oriented environment is highly desired
Ability to work in a fast-paced environment and ability to innovative in support of strategic business goals such as client satisfaction and revenue targets
Ability to handle confidential and sensitive information with discretion
Ability to handle large volume of different files in an organized, efficient, and accurate manner.
Ability to deal courteously and tactfully with the public, staff, and lawyers.
Ability to plan, organize and manage work independently with minimal supervision
What you will bring to the team:
A motivated and proactive individual with ability to prioritize and effectively meet deadlines while exceeding client satisfaction and creating a positive working environment
A positive outlook, flexible attitude, enthusiasm, and a team player
The ability to problem-solve and work independently while being proactive
Ability to add value to the team with revenue generation and cost savings while committing to exceeding client satisfaction
Experience using CosmoLex, Microsoft Office, Divorcemate, Est8-a-base, Fast Company, Willbuilder, and ACL
Malicki Sanchez offers an enjoyable working environment and a competitive salary appropriate with experience.
If you can confidently demonstrate that you meet the criteria above, please submit a detailed introduction letter along with your resume to elvira@malickisanchezlaw.com
We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted.
Malicki Sanchez is committed to inclusiveness, equity and accessibility.
The Children’s Aid Society of Ottawa
Ottawa, Ontario, Canada
LEGAL SERVICES
Law Clerk/Legal Assistant – Legal Services
(1) Temporary Full Time Bilingual Position, 12 Month Opportunity
The Position:
The Law Clerk/Legal Assistant is responsible to the Supervisor of Legal Services and works within the guidelines and procedures established by the department contributing to the overall work of the Legal Services Department. The Law Clerk/Legal Assistant’s responsibilities include:
Provide Society staff with information regarding legal documentation requirements in preparation for court hearings;
Prepares complete and competent Conference Briefs, Statement of Agreed Facts and Trial Records for legal proceedings;
Present uncontested matters before the Registrar’s Court as required under the direction of counsel and liaise with clients' counsel to confirm clients' position and negotiate details as instructed by Child Protection Workers;
Prepares drafts of Status Review Applications on behalf of the Child Protection Worker
Check all Notices, Applications and Affidavits for completion and accuracy;
Liaise with the Children’s Aid Society professionals and external professionals requesting access to, or information from, files generated during CAS involvement;
Conduct legal research as required and will also assist Counsel in the preparation of contested applications before the Court.
Qualifications:
Law Clerk Diploma, or B.A. Degree in Law;
2 years of experience working in a related field;
Thorough knowledge of CYFSA, Family Court Rules and procedures;
Demonstrated knowledge of society’s policies and procedures as they relate to court practices;
Proven ability in using computer software (i.e. MS Office, CPIN and Westlaw);
Ability to work in a fast paced environment with daily deadlines;
Good judgment, excellent organizational skills and a demonstrated ability to work independently, with the possibility of doing some overtime.
Demonstrated knowledge and understanding of the culture, history and current oppressions experienced by people related to gender identity, gender expression and sexual orientation and then faced within the 2SLGBTTQIA+ communities.
Demonstrated knowledge and understanding of the culture, history and current oppressions experienced by Indigenous peoples and racialized communities.
Applies anti-racist, anti-ableist, anti-indigenous racism and anti-2SLGBTTQIA+ lenses to social problems.
Superior verbal and written communication skills in English and French are required.
Salary: Commensurate with training and/or experience: $48,684 to $59,706
Start Date: ASAP
We offer a comprehensive benefits package and generous leave provisions such as 4 weeks of vacation after 6 months. All successful candidates will benefit from a comprehensive orientation, innovative training programs, quality supervision and recognition of contributions.
If you are interested in this job opportunity, please apply on-line on our website at www.casott.on.ca before 11:59 p.m., on Monday, May 24, 2021.
We thank all applicants for their interest in the Children’s Aid Society of Ottawa however we will only contact those selected for an interview.
May 13, 2021
Full time
LEGAL SERVICES
Law Clerk/Legal Assistant – Legal Services
(1) Temporary Full Time Bilingual Position, 12 Month Opportunity
The Position:
The Law Clerk/Legal Assistant is responsible to the Supervisor of Legal Services and works within the guidelines and procedures established by the department contributing to the overall work of the Legal Services Department. The Law Clerk/Legal Assistant’s responsibilities include:
Provide Society staff with information regarding legal documentation requirements in preparation for court hearings;
Prepares complete and competent Conference Briefs, Statement of Agreed Facts and Trial Records for legal proceedings;
Present uncontested matters before the Registrar’s Court as required under the direction of counsel and liaise with clients' counsel to confirm clients' position and negotiate details as instructed by Child Protection Workers;
Prepares drafts of Status Review Applications on behalf of the Child Protection Worker
Check all Notices, Applications and Affidavits for completion and accuracy;
Liaise with the Children’s Aid Society professionals and external professionals requesting access to, or information from, files generated during CAS involvement;
Conduct legal research as required and will also assist Counsel in the preparation of contested applications before the Court.
Qualifications:
Law Clerk Diploma, or B.A. Degree in Law;
2 years of experience working in a related field;
Thorough knowledge of CYFSA, Family Court Rules and procedures;
Demonstrated knowledge of society’s policies and procedures as they relate to court practices;
Proven ability in using computer software (i.e. MS Office, CPIN and Westlaw);
Ability to work in a fast paced environment with daily deadlines;
Good judgment, excellent organizational skills and a demonstrated ability to work independently, with the possibility of doing some overtime.
Demonstrated knowledge and understanding of the culture, history and current oppressions experienced by people related to gender identity, gender expression and sexual orientation and then faced within the 2SLGBTTQIA+ communities.
Demonstrated knowledge and understanding of the culture, history and current oppressions experienced by Indigenous peoples and racialized communities.
Applies anti-racist, anti-ableist, anti-indigenous racism and anti-2SLGBTTQIA+ lenses to social problems.
Superior verbal and written communication skills in English and French are required.
Salary: Commensurate with training and/or experience: $48,684 to $59,706
Start Date: ASAP
We offer a comprehensive benefits package and generous leave provisions such as 4 weeks of vacation after 6 months. All successful candidates will benefit from a comprehensive orientation, innovative training programs, quality supervision and recognition of contributions.
If you are interested in this job opportunity, please apply on-line on our website at www.casott.on.ca before 11:59 p.m., on Monday, May 24, 2021.
We thank all applicants for their interest in the Children’s Aid Society of Ottawa however we will only contact those selected for an interview.
Trademark Legal Assistant
Ottawa, ON, Canada Toronto, ON, Canada Req #391
Monday, May 10, 2021
If you are considering a career in law and intellectual property, there is no better place to be than Smart & Biggar. With our remarkable domestic and international clientele—ranging from fast-growth companies in the high-tech industry, to mid-size Canadian companies and hundreds of international Fortune 500 companies—you will find yourself working on some of the most exciting, complex and commercially important IP matters in Canada.
Smart & Biggar is currently recruiting for a Trademark Legal Assistant to join our Team. In this role you will work on a dynamic team to provide operational support for our Trademark agents and lawyers.
Responsibilities:
Preparation and filing of trademark office prosecution, Opposition and Section 45 submissions
Analyze documents received from the trademark office and report to clients
Monitoring and responding to deadlines, extensions and other time sensitive matters
General administrative duties including time entry, preparation of billings and file management
Responding to clients, CIPO and other parties
Other duties may be assigned or amended as required.
Qualifications, competencies and experience:
Legal Administrative Assistant Diploma, or a combination of relevant work experience and education
3-5 years of administrative assistant experience in a professional services environment. Previous experience in the area of trademarks or intellectual property is required.
Excellent interpersonal and communication skills, including the ability to deal directly with clients and all levels of staff. This role is English essential, but French language skills would be an asset.
Excellent attention to detail, highly organized, ability to handle multiple priorities in a fast paced environment and proactive
Highly proficient in MS Office and ability to learn new software and technology quickly
Smart & Biggar offers a comprehensive total rewards package including:
A competitive compensation structure based on transparency, clarity and fairness
A flexible benefits program
Personal days to help balance personal and professional commitments
Employee referral program
Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our Firm and the broader legal profession. We welcome applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process.
We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.
May 11, 2021
Full time
Trademark Legal Assistant
Ottawa, ON, Canada Toronto, ON, Canada Req #391
Monday, May 10, 2021
If you are considering a career in law and intellectual property, there is no better place to be than Smart & Biggar. With our remarkable domestic and international clientele—ranging from fast-growth companies in the high-tech industry, to mid-size Canadian companies and hundreds of international Fortune 500 companies—you will find yourself working on some of the most exciting, complex and commercially important IP matters in Canada.
Smart & Biggar is currently recruiting for a Trademark Legal Assistant to join our Team. In this role you will work on a dynamic team to provide operational support for our Trademark agents and lawyers.
Responsibilities:
Preparation and filing of trademark office prosecution, Opposition and Section 45 submissions
Analyze documents received from the trademark office and report to clients
Monitoring and responding to deadlines, extensions and other time sensitive matters
General administrative duties including time entry, preparation of billings and file management
Responding to clients, CIPO and other parties
Other duties may be assigned or amended as required.
Qualifications, competencies and experience:
Legal Administrative Assistant Diploma, or a combination of relevant work experience and education
3-5 years of administrative assistant experience in a professional services environment. Previous experience in the area of trademarks or intellectual property is required.
Excellent interpersonal and communication skills, including the ability to deal directly with clients and all levels of staff. This role is English essential, but French language skills would be an asset.
Excellent attention to detail, highly organized, ability to handle multiple priorities in a fast paced environment and proactive
Highly proficient in MS Office and ability to learn new software and technology quickly
Smart & Biggar offers a comprehensive total rewards package including:
A competitive compensation structure based on transparency, clarity and fairness
A flexible benefits program
Personal days to help balance personal and professional commitments
Employee referral program
Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our Firm and the broader legal profession. We welcome applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process.
We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.
Desjardins Group is the largest cooperative financial group in Canada, and one of the largest employers in the country. It offers a full range of financial products and services and is home to a wealth of expertise in property and casualty insurance, life and health insurance, wealth management, services for businesses of all sizes, securities brokerage, asset management, venture capital, and secure, leading-edge virtual access methods.
Job Level
NV-05
As a claims legal assistant you help protect the organization’s legal interests by providing technical support to make sure that its rights are protected and obligations are met. You may be responsible for one or more sub-specialties, such as contested matters and the Office of the Corporate Secretary (ethics and professional conduct, official registries, meeting minutes, the general meeting, etc.). You provide discipline-specific technical support and help your unit carry out its activities, initiatives and processes in accordance with established policies and procedures. You support your unit’s more experienced employees and assist with technical work and analysis involving processes, information management and data processing. The ability to tailor your approach as needed and make sound decisions is therefore essential.
General Information on the Position
Additional information
Provide confidential administrative support to Legal Counsel.
Aid Legal Counsel to manage his or her time (i.e. diary, scheduling appointments, preparing and following-up on meetings or cases, and writing up of reports).
Use computer tools, complete various tasks connected with writing, revising, updating and producing documents and/or reports.
Receive, filter and refer telephone calls.
Open, sort and distribute mail and/or email.
Transcribe and compile (from dictated and/or written material) memos, court and arbitration pleadings, reports and correspondence for Legal Counsel.
Arrange appointments pertaining to meetings, mediations, LAT and examinations for discovery.
Brief and Organize Accident Benefits and Tort Claims File for Defense.
Compile affidavits of documents and assist in preparing matters for trials or arbitrations.
Assume additional duties for department as required.
Other working conditions
Work location: This position is located at 95 St. Clair Avenue West, Toronto
Number of job available: 1
Qualifications
College diploma in a related field in a legal secretary discipline
A minimum of one year of relevant experience
Minimum post secondary diploma in a legal secretary discipline (an asset)
Please note that other combinations of qualifications and relevant experience may be considered.
Specific knowledge
Knowledge of Rules of Civil Procedure and Insurance Defense Litigation with an emphasis in Accident Benefits and Bodily Injury work (required)
Superior and accurate transcription skills
Proficient with our in-house & other computer systems (i.e., MS Word, Excel)
Desjardins Cross-sector skills
Action oriented, Customer Focus, Differences, Nimble learning
Key competencies for the job
Self-awareness, Situational adaptability
Work Location
95 St-Clair Avenue West Toronto
Trade Union
Non Syndiqué
Unposting Date
2021-05-20
May 10, 2021
Full time
Desjardins Group is the largest cooperative financial group in Canada, and one of the largest employers in the country. It offers a full range of financial products and services and is home to a wealth of expertise in property and casualty insurance, life and health insurance, wealth management, services for businesses of all sizes, securities brokerage, asset management, venture capital, and secure, leading-edge virtual access methods.
Job Level
NV-05
As a claims legal assistant you help protect the organization’s legal interests by providing technical support to make sure that its rights are protected and obligations are met. You may be responsible for one or more sub-specialties, such as contested matters and the Office of the Corporate Secretary (ethics and professional conduct, official registries, meeting minutes, the general meeting, etc.). You provide discipline-specific technical support and help your unit carry out its activities, initiatives and processes in accordance with established policies and procedures. You support your unit’s more experienced employees and assist with technical work and analysis involving processes, information management and data processing. The ability to tailor your approach as needed and make sound decisions is therefore essential.
General Information on the Position
Additional information
Provide confidential administrative support to Legal Counsel.
Aid Legal Counsel to manage his or her time (i.e. diary, scheduling appointments, preparing and following-up on meetings or cases, and writing up of reports).
Use computer tools, complete various tasks connected with writing, revising, updating and producing documents and/or reports.
Receive, filter and refer telephone calls.
Open, sort and distribute mail and/or email.
Transcribe and compile (from dictated and/or written material) memos, court and arbitration pleadings, reports and correspondence for Legal Counsel.
Arrange appointments pertaining to meetings, mediations, LAT and examinations for discovery.
Brief and Organize Accident Benefits and Tort Claims File for Defense.
Compile affidavits of documents and assist in preparing matters for trials or arbitrations.
Assume additional duties for department as required.
Other working conditions
Work location: This position is located at 95 St. Clair Avenue West, Toronto
Number of job available: 1
Qualifications
College diploma in a related field in a legal secretary discipline
A minimum of one year of relevant experience
Minimum post secondary diploma in a legal secretary discipline (an asset)
Please note that other combinations of qualifications and relevant experience may be considered.
Specific knowledge
Knowledge of Rules of Civil Procedure and Insurance Defense Litigation with an emphasis in Accident Benefits and Bodily Injury work (required)
Superior and accurate transcription skills
Proficient with our in-house & other computer systems (i.e., MS Word, Excel)
Desjardins Cross-sector skills
Action oriented, Customer Focus, Differences, Nimble learning
Key competencies for the job
Self-awareness, Situational adaptability
Work Location
95 St-Clair Avenue West Toronto
Trade Union
Non Syndiqué
Unposting Date
2021-05-20
Lawson Lundell LLP is a leading full service business law firm in Western and Northern Canada known for our practical, strategic approach to legal and business problems. Our lawyers are widely recognized by respected legal and business publications. Our clients are leaders in the jurisdictions where we are located and around the world.
Our Calgary office is looking for 2 dynamic and dedicated Legal Assistants to work in our busy Litigation and Insolvency practice groups.
Are you a self-starter with an eye for detail? Does a fast paced environment appeal to you? Look no further! We may have the opportunity you’ve been looking for.
Primary Responsibilities:
· Organize and expedite the flow of work through the professional’s practice, initiating any follow up action as appropriate
· Assisting with file opening and closing process (gathering file opening and know-your-client information, preparing engagement letters and following up on execution, preparing closing letters and returning client records)
· Preparing and proofreading legal documents, correspondence, accounts, pleadings, various litigation documents and court forms, as well as arranging for filing (e-filing and physical filing) and service with a high degree of autonomy and careful attention to detail
· Preparing Affidavits of Service
· Filing (e-filing and physical filing) and serving Statements of Claim, application materials, and other pleadings and materials
· Organizing documents and physical files as necessary to support the professional’s practice
· Working proactively in the day to day support of the professional’s practice, including working with other staff and lawyers in the firm as part of a larger team
· Corresponding with firm clients and the Court regarding various procedural and administrative matters
· Preparing and maintaining a bring forward system, diarizing court dates, meetings and reminders
· Completing various other administrative duties as assigned
Job Types: Full-time, Permanent
Additional pay:
Overtime pay
Benefits:
Company pension
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
Tuition reimbursement
Vision care
Wellness program
Schedule:
Monday to Friday
Experience:
Legal Assistant: 1 year (preferred)
Litigation: 1 year (preferred)
Insolvency: 1 year (preferred)
Work remotely:
Temporarily due to COVID-19
May 06, 2021
Full time
Lawson Lundell LLP is a leading full service business law firm in Western and Northern Canada known for our practical, strategic approach to legal and business problems. Our lawyers are widely recognized by respected legal and business publications. Our clients are leaders in the jurisdictions where we are located and around the world.
Our Calgary office is looking for 2 dynamic and dedicated Legal Assistants to work in our busy Litigation and Insolvency practice groups.
Are you a self-starter with an eye for detail? Does a fast paced environment appeal to you? Look no further! We may have the opportunity you’ve been looking for.
Primary Responsibilities:
· Organize and expedite the flow of work through the professional’s practice, initiating any follow up action as appropriate
· Assisting with file opening and closing process (gathering file opening and know-your-client information, preparing engagement letters and following up on execution, preparing closing letters and returning client records)
· Preparing and proofreading legal documents, correspondence, accounts, pleadings, various litigation documents and court forms, as well as arranging for filing (e-filing and physical filing) and service with a high degree of autonomy and careful attention to detail
· Preparing Affidavits of Service
· Filing (e-filing and physical filing) and serving Statements of Claim, application materials, and other pleadings and materials
· Organizing documents and physical files as necessary to support the professional’s practice
· Working proactively in the day to day support of the professional’s practice, including working with other staff and lawyers in the firm as part of a larger team
· Corresponding with firm clients and the Court regarding various procedural and administrative matters
· Preparing and maintaining a bring forward system, diarizing court dates, meetings and reminders
· Completing various other administrative duties as assigned
Job Types: Full-time, Permanent
Additional pay:
Overtime pay
Benefits:
Company pension
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
Tuition reimbursement
Vision care
Wellness program
Schedule:
Monday to Friday
Experience:
Legal Assistant: 1 year (preferred)
Litigation: 1 year (preferred)
Insolvency: 1 year (preferred)
Work remotely:
Temporarily due to COVID-19
Support Assistant
Job requisition number
036085
Job location
Richmond
Full-time / part-time
Full-time
Posting period
From 05/05/2021 to 05/26/2021
Overview
Do you have excellent office administration and organization skills that allow you to plan, prioritize, and meet deadlines while maintaining accuracy and timeliness? We’re seeking a support assistant to join our Law and Policy division to provide administrative and clerical assistance to lawyers who provide legal advice and adjudication in support of our occupational health and safety mandate.
In this role, your experience providing administrative support in a legal department will be an advantage, however, if you’re a self-starter with good administrative and customer service skills, and a team player with an eye for detail, you’ll be a good fit for this position.
What you'll do
As a support assistant in Law and Policy you will:
Provide administrative support for the lawyers in Law and Policy division
Assist officers with prohibited action or penalty matters by gathering materials and information, reviewing files for completion, identifying discrepancies, and communicating with appropriate parties to complete files
Prepare and organize various correspondence, reports, written submissions, presentations, and documents of a legal nature that often include technical industry terminology
Access and maintain databases and procedure manuals
Undertake word processing and document editing
Is this a good fit for you?
We’re looking for someone who can:
Plan, coordinate, prioritize, and organize a diverse, high-volume workload to effectively multi-task and meet deadlines and changing demands while maintaining accuracy and timeliness
Use initiative to assist, orient, monitor, and act as a resource to individuals in a team environment
Reference and apply policies, procedures, and guidelines in making decisions and solving problems
Understand and respond to stakeholders’ needs in order to provide exemplary customer service
Clearly communicate and document detailed information, both orally and in writing, to a variety of audiences
Your experience and educational background:
Grade 12
A minimum of two years of administrative support experience in an office environment
Proficient use of Microsoft Word and Excel
Must type 45 wpm
Application Requirements:
You must submit your application by 4:30 pm on the closing date of the competition.
If you require an accommodation in the assessment process, please email the HR Testing Accommodation (SM) at the time you submit your application.
Who are we?
At WorkSafeBC, we’re dedicated to promoting safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries and diseases occur, we provide compensation, and support injured workers in their recovery, rehabilitation, and safe return to work. We also work diligently to sustain our workers compensation system for today and future generations. We’re honoured to serve the 2.4 million workers and 245,000 registered employers in our province.
We recognize that our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences, and which reflects the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self. We encourage all qualified applicants to apply.
What’s it like to work at WorkSafeBC?
It’s challenging, stimulating and hugely rewarding. Our positions offer tremendous diversity and excellent opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important and so are the people we do it for.
Our benefits
Being part of WorkSafeBC means being part of a strong, committed team. Along with a competitive salary, your total compensation package may include vacation, optional leave arrangements, health care and dental benefits, and contributions toward your retirement pension. As a member of our team, you'll have access to services and benefits that can help you get the most out of work — and life.
Learn more about what we offer. This position is restricted to those legally entitled to work in Canada.
Thank you, in advance, for applying.
May 06, 2021
Full time
Support Assistant
Job requisition number
036085
Job location
Richmond
Full-time / part-time
Full-time
Posting period
From 05/05/2021 to 05/26/2021
Overview
Do you have excellent office administration and organization skills that allow you to plan, prioritize, and meet deadlines while maintaining accuracy and timeliness? We’re seeking a support assistant to join our Law and Policy division to provide administrative and clerical assistance to lawyers who provide legal advice and adjudication in support of our occupational health and safety mandate.
In this role, your experience providing administrative support in a legal department will be an advantage, however, if you’re a self-starter with good administrative and customer service skills, and a team player with an eye for detail, you’ll be a good fit for this position.
What you'll do
As a support assistant in Law and Policy you will:
Provide administrative support for the lawyers in Law and Policy division
Assist officers with prohibited action or penalty matters by gathering materials and information, reviewing files for completion, identifying discrepancies, and communicating with appropriate parties to complete files
Prepare and organize various correspondence, reports, written submissions, presentations, and documents of a legal nature that often include technical industry terminology
Access and maintain databases and procedure manuals
Undertake word processing and document editing
Is this a good fit for you?
We’re looking for someone who can:
Plan, coordinate, prioritize, and organize a diverse, high-volume workload to effectively multi-task and meet deadlines and changing demands while maintaining accuracy and timeliness
Use initiative to assist, orient, monitor, and act as a resource to individuals in a team environment
Reference and apply policies, procedures, and guidelines in making decisions and solving problems
Understand and respond to stakeholders’ needs in order to provide exemplary customer service
Clearly communicate and document detailed information, both orally and in writing, to a variety of audiences
Your experience and educational background:
Grade 12
A minimum of two years of administrative support experience in an office environment
Proficient use of Microsoft Word and Excel
Must type 45 wpm
Application Requirements:
You must submit your application by 4:30 pm on the closing date of the competition.
If you require an accommodation in the assessment process, please email the HR Testing Accommodation (SM) at the time you submit your application.
Who are we?
At WorkSafeBC, we’re dedicated to promoting safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries and diseases occur, we provide compensation, and support injured workers in their recovery, rehabilitation, and safe return to work. We also work diligently to sustain our workers compensation system for today and future generations. We’re honoured to serve the 2.4 million workers and 245,000 registered employers in our province.
We recognize that our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences, and which reflects the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self. We encourage all qualified applicants to apply.
What’s it like to work at WorkSafeBC?
It’s challenging, stimulating and hugely rewarding. Our positions offer tremendous diversity and excellent opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important and so are the people we do it for.
Our benefits
Being part of WorkSafeBC means being part of a strong, committed team. Along with a competitive salary, your total compensation package may include vacation, optional leave arrangements, health care and dental benefits, and contributions toward your retirement pension. As a member of our team, you'll have access to services and benefits that can help you get the most out of work — and life.
Learn more about what we offer. This position is restricted to those legally entitled to work in Canada.
Thank you, in advance, for applying.
The Alcohol and Gaming Commission of Ontario (AGCO) is a regulatory agency that reports to the Ministry of the Attorney General. The AGCO is responsible for regulating the alcohol, gaming, horse racing and private cannabis retail sectors in Ontario, in accordance with the principles of honesty and integrity, and in the public interest. The Legal Services Division requires a Senior Law Clerk with superior written communication and organizational skills to prepare legal documentation and provide legal support services. What can I expect to do in this role?
Under the general supervision of the Deputy Director, Legal Services and individual Legal Counsel, the incumbent will be responsible to: Provide both administrative and clerical support services to Counsel
Provide detailed and technical information to the public and licensees/registrants concerning status of matters
Review files at each stage of the process for Letters of Incident (LOI), Notices of Proposal (NOP) or other processes to ensure that the files are complete and accurate in accordance with the Division Manual and request additional materials as required
Prepare documentation for hearings, appeals and judicial review applications consistent with rules of practice or procedure
Apply legislation to extract information from reports and applications and draft the initial copy of relevant documentation
Maintain files in an orderly manner consistent with Division practices
Monitor the status of files and prepare monthly statistics and a monthly report tracking the files, including numbers and status
Maintain a current list of all files closed to date
How do I qualify?
The ideal candidate will have:
A minimum of 3-5 years' experience as a Law Clerk, preferably in a regulatory environment
Completion of a post-secondary Law Clerk program, or ILCO Certification
Superior writing skills including the ability to compile information from files in order to draft documentation
Research and investigative abilities required to find relevant cases and supporting records
The ability to work within strict time constraints while maintaining a high volume of work
The ability to meet constant deadlines by working both independently and as a team player
Detail orientation with strong organizational skills and the ability to prioritize
The ability to grasp legal terminology and phraseology in order to prepare legal documents with minimal supervision
The ability to apply various pieces of legislation (i.e. Liquor Licence Act, Gaming Control Act, Horse Racing Licence Act, Cannabis Licence Act, Highway Traffic Act and Criminal Code.)
Strong interpersonal and verbal communication skills with an ability to liaise with internal and external stakeholders (i.e. AGCO staff, police, court office employees and the public)
Advanced computer skills using various MS Office Suite Programs, and experience using Quick Law and Canlii
Valid G driver's licence with an acceptable driving record
The successful candidate is eligible to work in Canada and will be subject to a Criminal Background check.
Additional Information:
Address:
1 Temporary, duration up to 13 months, 90 Sheppard Ave E, Toronto, Toronto Region, Criminal Record Check
Compensation Group:
Excluded
Understanding the job ad - definitions
Schedule:
N/A
Category:
Legal Services
Posted on:
Monday, May 3, 2021
Note: This posting is for an organization that is not a part of the Ontario Public Service. The information and tips on the Ontario Public Service Careers website may not apply to this posting. Please use the contact information below to contact the organization directly if you have questions.
In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position. Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Talent Acquisition Branch (TAB), HR Service Delivery Division (HRSDD) to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you. A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
May 03, 2021
Contract
The Alcohol and Gaming Commission of Ontario (AGCO) is a regulatory agency that reports to the Ministry of the Attorney General. The AGCO is responsible for regulating the alcohol, gaming, horse racing and private cannabis retail sectors in Ontario, in accordance with the principles of honesty and integrity, and in the public interest. The Legal Services Division requires a Senior Law Clerk with superior written communication and organizational skills to prepare legal documentation and provide legal support services. What can I expect to do in this role?
Under the general supervision of the Deputy Director, Legal Services and individual Legal Counsel, the incumbent will be responsible to: Provide both administrative and clerical support services to Counsel
Provide detailed and technical information to the public and licensees/registrants concerning status of matters
Review files at each stage of the process for Letters of Incident (LOI), Notices of Proposal (NOP) or other processes to ensure that the files are complete and accurate in accordance with the Division Manual and request additional materials as required
Prepare documentation for hearings, appeals and judicial review applications consistent with rules of practice or procedure
Apply legislation to extract information from reports and applications and draft the initial copy of relevant documentation
Maintain files in an orderly manner consistent with Division practices
Monitor the status of files and prepare monthly statistics and a monthly report tracking the files, including numbers and status
Maintain a current list of all files closed to date
How do I qualify?
The ideal candidate will have:
A minimum of 3-5 years' experience as a Law Clerk, preferably in a regulatory environment
Completion of a post-secondary Law Clerk program, or ILCO Certification
Superior writing skills including the ability to compile information from files in order to draft documentation
Research and investigative abilities required to find relevant cases and supporting records
The ability to work within strict time constraints while maintaining a high volume of work
The ability to meet constant deadlines by working both independently and as a team player
Detail orientation with strong organizational skills and the ability to prioritize
The ability to grasp legal terminology and phraseology in order to prepare legal documents with minimal supervision
The ability to apply various pieces of legislation (i.e. Liquor Licence Act, Gaming Control Act, Horse Racing Licence Act, Cannabis Licence Act, Highway Traffic Act and Criminal Code.)
Strong interpersonal and verbal communication skills with an ability to liaise with internal and external stakeholders (i.e. AGCO staff, police, court office employees and the public)
Advanced computer skills using various MS Office Suite Programs, and experience using Quick Law and Canlii
Valid G driver's licence with an acceptable driving record
The successful candidate is eligible to work in Canada and will be subject to a Criminal Background check.
Additional Information:
Address:
1 Temporary, duration up to 13 months, 90 Sheppard Ave E, Toronto, Toronto Region, Criminal Record Check
Compensation Group:
Excluded
Understanding the job ad - definitions
Schedule:
N/A
Category:
Legal Services
Posted on:
Monday, May 3, 2021
Note: This posting is for an organization that is not a part of the Ontario Public Service. The information and tips on the Ontario Public Service Careers website may not apply to this posting. Please use the contact information below to contact the organization directly if you have questions.
In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position. Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Talent Acquisition Branch (TAB), HR Service Delivery Division (HRSDD) to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you. A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
Clark Wilson LLP
Vancouver, British Columbia, Canada
GROW WITH US AND BE YOUR BEST
Clark Wilson LLP is seeking a Legal Administrative Assistant to join our float pool and provide coverage to our Business Law group. This is a full-time, permanent position and is ideal for anyone wanting to join a firm that takes pride in having a collegial working atmosphere, where growth and professional development are supported.
PRIMARY RESPONSIBILITIES
Drafting, preparing, editing, and formatting various legal documents and correspondence;
preparing transaction books as required;
maintaining an efficient file management and bring forward system;
maintaining a full calendar, email management, and managing lawyers’ practice;
liaising with legal assistants, paralegals, other lawyers, and clients on file progress; and
general administrative duties as required
QUALIFICATIONS AND SKILLS
graduate of an accredited Legal Administrative Assistant program or relevant experience;
minimum of 2 years of experience as a corporate Legal Administrative Assistant, working with a business solicitor in the areas of commercial real estate, commercial lending and corporate transactions an asset;
understanding of BC land title registration requirements;
strong technical skills, including knowledge of Microsoft Word, Excel, Outlook, Adobe, and BC Online;
excellent verbal and written communications skills;
excellent organizational skills and, attention to detail
the ability to prioritize a high volume of tasks and competing priorities;
a client-centered approach with the commitment to providing outstanding service;
the ability to follow instructions and adhere to strict deadlines;
dedicated to providing service beyond expectation; and
the ability to exercise sound judgment, discretion and, confidentiality, and to adapt to changing demands.
ABOUT US
Clark Wilson is a thriving regional law firm that provides an excellent platform for business-minded professionals. We are consistently recognized by Canadian Lawyer as one of Western Canada’s top 10 regional firms and most recently certified as a Great Place to Work by Great Place to Work® Institute Canada. Our firm is comprised of 100 highly accomplished lawyers and 150 support staff. We are proud that our team includes a diverse range of backgrounds and experience, with a common dedication to responsive, thoughtful and comprehensive client service. Our clients count on us to achieve results and provide value quickly and efficiently. Our employees are instrumental in helping us to achieve these results. If you would like to be part of our team and are hardworking and goal-driven – we want to hear from you!
BENEFITS WE OFFER
We offer a comprehensive salary and benefits package that is very competitive, together with opportunities for personal and professional growth. Our benefits include:
a matching RRSP program;
an annual education/tuition allowance;
ongoing continuing education;
flexible health and dental coverage;
health spending account;
short and long term disability insurance;
personal days to help balance outside commitments;
employee assistance program;
monetary incentive for employee referrals;
day off with pay after one year anniversary;
casual day every Friday; and
plenty of opportunities to get to know your co-workers during our various social events and treat days throughout the year.
See for yourself by checking out our Blog under the Culture section of our website.
HOW TO APPLY
Please visit our website to find out more about Clark Wilson (www.cwilson.com). You can apply for this position here or by directing your resume to Sherri Fostvelt, Director of Human Resources.
Clark Wilson is an equal opportunity employer and offers competitive compensation and a positive team working environment. We thank all applicants for their submissions, however, only those persons selected for an interview will be contacted
May 01, 2021
Full time
GROW WITH US AND BE YOUR BEST
Clark Wilson LLP is seeking a Legal Administrative Assistant to join our float pool and provide coverage to our Business Law group. This is a full-time, permanent position and is ideal for anyone wanting to join a firm that takes pride in having a collegial working atmosphere, where growth and professional development are supported.
PRIMARY RESPONSIBILITIES
Drafting, preparing, editing, and formatting various legal documents and correspondence;
preparing transaction books as required;
maintaining an efficient file management and bring forward system;
maintaining a full calendar, email management, and managing lawyers’ practice;
liaising with legal assistants, paralegals, other lawyers, and clients on file progress; and
general administrative duties as required
QUALIFICATIONS AND SKILLS
graduate of an accredited Legal Administrative Assistant program or relevant experience;
minimum of 2 years of experience as a corporate Legal Administrative Assistant, working with a business solicitor in the areas of commercial real estate, commercial lending and corporate transactions an asset;
understanding of BC land title registration requirements;
strong technical skills, including knowledge of Microsoft Word, Excel, Outlook, Adobe, and BC Online;
excellent verbal and written communications skills;
excellent organizational skills and, attention to detail
the ability to prioritize a high volume of tasks and competing priorities;
a client-centered approach with the commitment to providing outstanding service;
the ability to follow instructions and adhere to strict deadlines;
dedicated to providing service beyond expectation; and
the ability to exercise sound judgment, discretion and, confidentiality, and to adapt to changing demands.
ABOUT US
Clark Wilson is a thriving regional law firm that provides an excellent platform for business-minded professionals. We are consistently recognized by Canadian Lawyer as one of Western Canada’s top 10 regional firms and most recently certified as a Great Place to Work by Great Place to Work® Institute Canada. Our firm is comprised of 100 highly accomplished lawyers and 150 support staff. We are proud that our team includes a diverse range of backgrounds and experience, with a common dedication to responsive, thoughtful and comprehensive client service. Our clients count on us to achieve results and provide value quickly and efficiently. Our employees are instrumental in helping us to achieve these results. If you would like to be part of our team and are hardworking and goal-driven – we want to hear from you!
BENEFITS WE OFFER
We offer a comprehensive salary and benefits package that is very competitive, together with opportunities for personal and professional growth. Our benefits include:
a matching RRSP program;
an annual education/tuition allowance;
ongoing continuing education;
flexible health and dental coverage;
health spending account;
short and long term disability insurance;
personal days to help balance outside commitments;
employee assistance program;
monetary incentive for employee referrals;
day off with pay after one year anniversary;
casual day every Friday; and
plenty of opportunities to get to know your co-workers during our various social events and treat days throughout the year.
See for yourself by checking out our Blog under the Culture section of our website.
HOW TO APPLY
Please visit our website to find out more about Clark Wilson (www.cwilson.com). You can apply for this position here or by directing your resume to Sherri Fostvelt, Director of Human Resources.
Clark Wilson is an equal opportunity employer and offers competitive compensation and a positive team working environment. We thank all applicants for their submissions, however, only those persons selected for an interview will be contacted
About Gowling WLG
At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.
When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.
Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.
Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support services team work together, and are respected and valued for their individual contributions.
Profile
We are currently seeking a Legal Administrative Assistant to join the Advocacy Department, within our Hamilton office. The successful candidate will perform legal administrative duties, working in a team environment. The candidate will also bring excellent attention to detail, strong organization skills, and a genuine interest in Advocacy.
Key Responsibilities:
Organize and expedite the flow of work through the Professional’s office, initiating follow-up action.
Prepare legal documents with little or no direction according to general precedents or instructions from Professional.
Prepare letters, memos, etc. of a confidential nature, which may be drafted independently for review by supervisor or may be prepared from dictation or hard copy.
Liaise between the Professional’s various internal and external individuals, groups, and clients at all levels.
Forward or respond to routine correspondence not requiring the Professional’s attention.
Manage the bring-forward or diary system/database to ensure important dates/deadlines are met.
Prepare special reports, which may include gathering, analyzing and summarizing data.
Exercise initiative and judgment to relieve Professional of administrative detail.
Create, monitor and maintain client files for better file management and client service.
Coordinate administrative tasks e.g.: accounting; opening and closing files; docketing; billing; etc.
Any other duties as required.
Qualifications:
Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner.
Ability to use discretion when dealing with confidential information.
Capacity to work independently, as well as in a team environment.
Produce a high quality and quantity of work product, occasionally under tight timelines.
Able to prioritize and to redefine priorities when necessary.
Handle stress in a business-like manner.
Knowledge of Microsoft Office Suite.
Legal Assistant Certificate/Diploma.
8 + years as a Legal Administrative Assistant.
Gowling WLG is proud to offer equal employment opportunities.
If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.
While we appreciate all applications received, only those candidates selected for an interview will be contacted.
Apr 29, 2021
Full time
About Gowling WLG
At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.
When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.
Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.
Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support services team work together, and are respected and valued for their individual contributions.
Profile
We are currently seeking a Legal Administrative Assistant to join the Advocacy Department, within our Hamilton office. The successful candidate will perform legal administrative duties, working in a team environment. The candidate will also bring excellent attention to detail, strong organization skills, and a genuine interest in Advocacy.
Key Responsibilities:
Organize and expedite the flow of work through the Professional’s office, initiating follow-up action.
Prepare legal documents with little or no direction according to general precedents or instructions from Professional.
Prepare letters, memos, etc. of a confidential nature, which may be drafted independently for review by supervisor or may be prepared from dictation or hard copy.
Liaise between the Professional’s various internal and external individuals, groups, and clients at all levels.
Forward or respond to routine correspondence not requiring the Professional’s attention.
Manage the bring-forward or diary system/database to ensure important dates/deadlines are met.
Prepare special reports, which may include gathering, analyzing and summarizing data.
Exercise initiative and judgment to relieve Professional of administrative detail.
Create, monitor and maintain client files for better file management and client service.
Coordinate administrative tasks e.g.: accounting; opening and closing files; docketing; billing; etc.
Any other duties as required.
Qualifications:
Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner.
Ability to use discretion when dealing with confidential information.
Capacity to work independently, as well as in a team environment.
Produce a high quality and quantity of work product, occasionally under tight timelines.
Able to prioritize and to redefine priorities when necessary.
Handle stress in a business-like manner.
Knowledge of Microsoft Office Suite.
Legal Assistant Certificate/Diploma.
8 + years as a Legal Administrative Assistant.
Gowling WLG is proud to offer equal employment opportunities.
If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.
While we appreciate all applications received, only those candidates selected for an interview will be contacted.
Government of Saskatchewan
Saskatoon, Saskatchewan, Canada
Legal Assistant - Public Prosecutions - ADM018763
Employment Type : Permanent Full-time
Location(s) : SK-Stoon-Saskatoon
Ministry : 003 Justice
Salary Range : $21.885 - $27.426 Hourly
Grade : SGEU.05.
The Ministry of Justice requires a skilled, responsible and confident individual to provide a wide variety of complex secretarial and administrative duties in a fast-paced and demanding work environment. The Ministry of Justice is responsible for providing a fair justice system that upholds the law and protects the rights of all individuals in Saskatchewan; promotes safe and secure communities; and provides legal and justice policy advice to assist government.
The Public Prosecutions Regional Office in Saskatoon is seeking a candidate who will pay close attention to detail, are dependable, and will treat colleagues and clients with dignity and respect. The successful candidate must be committed to the pursuit of excellence; exhibit leadership and professionalism, and embrace diversity and equality.
As a member of a small team of professionals, you will establish and maintain accurate and up-to-date prosecution files received from Police Services and RCMP detachments. You will generate Warrants, Information's, Summons, Stays of Proceedings, Court Orders and a variety of other legal documents and correspondence. We are seeking an individual who is organized and thorough. You must have superior communication and interpersonal skills when responding to inquiries from the public, police, witnesses and the accused, very often concerning highly-sensitive and explicit materials, ensuring strict confidentiality at all times. As the incumbent, you will also process incoming and outgoing mail, file and track missing information and coordinate travel and accommodation arrangements for clients/witnesses to appear in court. The computer applications you will use include Windows XP, CJIMS and EPIC.
Typically, you will have developed your knowledge and skills through the completion of a two-year legal secretarial course or have significant experience in a related legal field or a combination of both legal secretarial education and experience. You must have knowledge of office administrative procedures including filing systems and knowledge of legal terminology, the administration of legal documents, and the various levels of court as it relates to criminal law. As the successful candidate, you must participate as a willing and able team member within the office environment. Your knowledge, experience and demonstrated abilities will be key to your success in this position.
To learn more about the Courts of Saskatchewan, go to www.sasklawcourts.ca/
To learn more about the Prosecutions office, go to http://www.justice.gov.sk.ca/publicprosecutionsdivision
We are committed to workplace diversity.
Hours of Work : A - SGEU Office 36 - one day off every two weeks
Number of Openings : 2
Closing Date : May 1, 2021, 12:59:00 AM
Apr 28, 2021
Full time
Legal Assistant - Public Prosecutions - ADM018763
Employment Type : Permanent Full-time
Location(s) : SK-Stoon-Saskatoon
Ministry : 003 Justice
Salary Range : $21.885 - $27.426 Hourly
Grade : SGEU.05.
The Ministry of Justice requires a skilled, responsible and confident individual to provide a wide variety of complex secretarial and administrative duties in a fast-paced and demanding work environment. The Ministry of Justice is responsible for providing a fair justice system that upholds the law and protects the rights of all individuals in Saskatchewan; promotes safe and secure communities; and provides legal and justice policy advice to assist government.
The Public Prosecutions Regional Office in Saskatoon is seeking a candidate who will pay close attention to detail, are dependable, and will treat colleagues and clients with dignity and respect. The successful candidate must be committed to the pursuit of excellence; exhibit leadership and professionalism, and embrace diversity and equality.
As a member of a small team of professionals, you will establish and maintain accurate and up-to-date prosecution files received from Police Services and RCMP detachments. You will generate Warrants, Information's, Summons, Stays of Proceedings, Court Orders and a variety of other legal documents and correspondence. We are seeking an individual who is organized and thorough. You must have superior communication and interpersonal skills when responding to inquiries from the public, police, witnesses and the accused, very often concerning highly-sensitive and explicit materials, ensuring strict confidentiality at all times. As the incumbent, you will also process incoming and outgoing mail, file and track missing information and coordinate travel and accommodation arrangements for clients/witnesses to appear in court. The computer applications you will use include Windows XP, CJIMS and EPIC.
Typically, you will have developed your knowledge and skills through the completion of a two-year legal secretarial course or have significant experience in a related legal field or a combination of both legal secretarial education and experience. You must have knowledge of office administrative procedures including filing systems and knowledge of legal terminology, the administration of legal documents, and the various levels of court as it relates to criminal law. As the successful candidate, you must participate as a willing and able team member within the office environment. Your knowledge, experience and demonstrated abilities will be key to your success in this position.
To learn more about the Courts of Saskatchewan, go to www.sasklawcourts.ca/
To learn more about the Prosecutions office, go to http://www.justice.gov.sk.ca/publicprosecutionsdivision
We are committed to workplace diversity.
Hours of Work : A - SGEU Office 36 - one day off every two weeks
Number of Openings : 2
Closing Date : May 1, 2021, 12:59:00 AM
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected as one of Canada’s Top 100 Employers 2021 for the ninth consecutive year. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
As a Legal Assistant, Corporate Law , you will be:
Documents and Correspondence
Editing, formatting, printing, scanning of documents and preparing and revising correspondence
Proofreading documents and checking for appropriate formatting, spelling, grammar, and clarity.
Database and Minutes Book Management
Entering and maintaining database (EnAct) on a regular daily basis including opening new card, inputting corporate information, scanning and uploading documents to virtual and physical minute book(s)
Extra-provincial filing to minute books (for BC office)
Tracking the status of minute books (e.g. site/sent to client/sent to other office within firm/closed)
Reviewing and comparing the information from physical and virtual minute books
Ordering labels for new minute books and processing to closed card for closed files for minute books.
Law clerk/Client Support
Provide a range of administrative support to a team of Corporate Law Clerks including:
Arranging filing of documents with government agencies and agents.
Prepare monthly MASTER CARD reconciliation reports to accounting
Processing invoices to accounting system for service provider invoices
Assist with basic corporate document such as share certificate,
Sending and receiving courier,
Updating contact names and address in data base on a regular basis (EnAct)
Coordinating client meeting, including scheduling rooms and arranging for needed
As our ideal candidate, you will have:
Legal Assistant Diploma or equivalent experience.
Minimum 3 years of experience as a Corporate Legal Assistant.
In-depth knowledge of legal terminology, court rules, and procedures.
Strong attention to detail and superior word processing, spelling, proofreading and editing skills.
Capacity to perform duties with speed and accuracy.
Strong time management, organizational and multi-tasking skills and ability to work under pressure to meet important deadlines.
Ability to follow-up on files and delays with minimal supervision.
High level of discretion and confidentiality.
Flexibility to occasionally work overtime.
Bilingualism (French/English) required
How to apply:
We invite you to submit your application to careers@mccarthy.ca. We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
Apr 27, 2021
Full time
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected as one of Canada’s Top 100 Employers 2021 for the ninth consecutive year. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
As a Legal Assistant, Corporate Law , you will be:
Documents and Correspondence
Editing, formatting, printing, scanning of documents and preparing and revising correspondence
Proofreading documents and checking for appropriate formatting, spelling, grammar, and clarity.
Database and Minutes Book Management
Entering and maintaining database (EnAct) on a regular daily basis including opening new card, inputting corporate information, scanning and uploading documents to virtual and physical minute book(s)
Extra-provincial filing to minute books (for BC office)
Tracking the status of minute books (e.g. site/sent to client/sent to other office within firm/closed)
Reviewing and comparing the information from physical and virtual minute books
Ordering labels for new minute books and processing to closed card for closed files for minute books.
Law clerk/Client Support
Provide a range of administrative support to a team of Corporate Law Clerks including:
Arranging filing of documents with government agencies and agents.
Prepare monthly MASTER CARD reconciliation reports to accounting
Processing invoices to accounting system for service provider invoices
Assist with basic corporate document such as share certificate,
Sending and receiving courier,
Updating contact names and address in data base on a regular basis (EnAct)
Coordinating client meeting, including scheduling rooms and arranging for needed
As our ideal candidate, you will have:
Legal Assistant Diploma or equivalent experience.
Minimum 3 years of experience as a Corporate Legal Assistant.
In-depth knowledge of legal terminology, court rules, and procedures.
Strong attention to detail and superior word processing, spelling, proofreading and editing skills.
Capacity to perform duties with speed and accuracy.
Strong time management, organizational and multi-tasking skills and ability to work under pressure to meet important deadlines.
Ability to follow-up on files and delays with minimal supervision.
High level of discretion and confidentiality.
Flexibility to occasionally work overtime.
Bilingualism (French/English) required
How to apply:
We invite you to submit your application to careers@mccarthy.ca. We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
The Children’s Aid Society of Ottawa
Ottawa, Ontario, Canada
LEGAL SERVICES
Law Clerk/Legal Assistant – Legal Services
(1) Temporary Full Time Opportunity - Bilingual Position – 12 months
The Position:
The Law Clerk/Legal Assistant is responsible to the Supervisor of Legal Services and works within the guidelines and procedures established by the department contributing to the overall work of the Legal Services Department. The Law Clerk/Legal Assistant’s responsibilities include:
Provide Society staff with information regarding legal documentation requirements in preparation for court hearings;
Prepares complete and competent Conference Briefs, Statement of Agreed Facts and Trial Records for legal proceedings;
Present uncontested matters before the Registrar’s Court as required under the direction of counsel and liaise with clients' counsel to confirm clients' position and negotiate details as instructed by Child Protection Workers;
Prepares drafts of Status Review Applications on behalf of the Child Protection Worker
Check all Notices, Applications and Affidavits for completion and accuracy;
Liaise with the Children’s Aid Society professionals and external professionals requesting access to, or information from, files generated during CAS involvement;
Conduct legal research as required and will also assist Counsel in the preparation of contested applications before the Court.
Qualifications:
Law Clerk Diploma, or B.A. Degree in Law;
2 years of experience working in a related field;
Thorough knowledge of CYFSA, Family Court Rules and procedures;
Demonstrated knowledge of society’s policies and procedures as they relate to court practices;
Proven ability in using computer software (i.e. MS Office, Lotus Notes, AS400, CPIN and Westlaw);
Ability to work in a fast paced environment with daily deadlines;
Good judgment, excellent organizational skills and a demonstrated ability to work independently, with the possibility of doing some overtime.
Demonstrated knowledge and understanding of the culture, history and current oppressions experienced by people related to gender identity, gender expression and sexual orientation and then faced within the 2SLGBTTQIA+ communities;
Demonstrated knowledge and understanding of the culture, history and current oppressions experienced by Indigenous peoples and racialized communities;
Applies anti-racist, anti-ableist, anti-indigenous racism and anti-2SLGBTTQIA+ lenses to social problems;
Superior verbal and written communication skills in English and French are required.
We offer a competitive salary range of $48,684 to $59,706 plus an additional 6% of the base rate in lieu of insurable benefits. We offer as well generous leave provisions (such as 2 weeks of vacation after 6 months of service). Our modern workplace has excellent physical amenities including a fully equipped gym, free parking and a cafeteria. All successful candidates will benefit from a comprehensive orientation, innovative training programs, quality supervision and recognition of contributions.
If you are interested in the above opportunity, please apply online by clicking on the “ Apply ” link below.
We thank all applicants for their interests in the Children’s Aid Society of Ottawa however we will only contact those selected for an interview.
Apr 26, 2021
Full time
LEGAL SERVICES
Law Clerk/Legal Assistant – Legal Services
(1) Temporary Full Time Opportunity - Bilingual Position – 12 months
The Position:
The Law Clerk/Legal Assistant is responsible to the Supervisor of Legal Services and works within the guidelines and procedures established by the department contributing to the overall work of the Legal Services Department. The Law Clerk/Legal Assistant’s responsibilities include:
Provide Society staff with information regarding legal documentation requirements in preparation for court hearings;
Prepares complete and competent Conference Briefs, Statement of Agreed Facts and Trial Records for legal proceedings;
Present uncontested matters before the Registrar’s Court as required under the direction of counsel and liaise with clients' counsel to confirm clients' position and negotiate details as instructed by Child Protection Workers;
Prepares drafts of Status Review Applications on behalf of the Child Protection Worker
Check all Notices, Applications and Affidavits for completion and accuracy;
Liaise with the Children’s Aid Society professionals and external professionals requesting access to, or information from, files generated during CAS involvement;
Conduct legal research as required and will also assist Counsel in the preparation of contested applications before the Court.
Qualifications:
Law Clerk Diploma, or B.A. Degree in Law;
2 years of experience working in a related field;
Thorough knowledge of CYFSA, Family Court Rules and procedures;
Demonstrated knowledge of society’s policies and procedures as they relate to court practices;
Proven ability in using computer software (i.e. MS Office, Lotus Notes, AS400, CPIN and Westlaw);
Ability to work in a fast paced environment with daily deadlines;
Good judgment, excellent organizational skills and a demonstrated ability to work independently, with the possibility of doing some overtime.
Demonstrated knowledge and understanding of the culture, history and current oppressions experienced by people related to gender identity, gender expression and sexual orientation and then faced within the 2SLGBTTQIA+ communities;
Demonstrated knowledge and understanding of the culture, history and current oppressions experienced by Indigenous peoples and racialized communities;
Applies anti-racist, anti-ableist, anti-indigenous racism and anti-2SLGBTTQIA+ lenses to social problems;
Superior verbal and written communication skills in English and French are required.
We offer a competitive salary range of $48,684 to $59,706 plus an additional 6% of the base rate in lieu of insurable benefits. We offer as well generous leave provisions (such as 2 weeks of vacation after 6 months of service). Our modern workplace has excellent physical amenities including a fully equipped gym, free parking and a cafeteria. All successful candidates will benefit from a comprehensive orientation, innovative training programs, quality supervision and recognition of contributions.
If you are interested in the above opportunity, please apply online by clicking on the “ Apply ” link below.
We thank all applicants for their interests in the Children’s Aid Society of Ottawa however we will only contact those selected for an interview.
Clark Wilson LLP
Vancouver, British Columbia, Canada
GROW WITH US AND BE YOUR BEST
Clark Wilson LLP is seeking a junior Legal Administrative Assistant to join our growing Aboriginal Business practice group. The ideal candidate will have experience in corporate commercial business law. This is a full-time, permanent position and is ideal for anyone wanting to join a firm that takes pride in having a collegial working atmosphere, where growth and professional development are supported.
PRIMARY RESPONSIBILITIES
preparing and drafting various correspondence and documents;
preparing document briefs as required;
maintaining efficient file management and bring forward system;
maintaining a full calendar, email management, and managing lawyers’ practice;
liaising with legal assistants, paralegals, other lawyers, and clients on file progress;
communicating with travel agency regarding travel plans; and
general administrative duties as required.
QUALIFICATIONS AND SKILLS
graduate of an accredited legal administrative assistant program;
at least 3 years of experience in a legal environment supporting a business solicitor, particularly in a corporate commercial practice;
a self-motivated and proactive approach;
strong technical skills, including proficiency with Word and Excel;
excellent verbal and written communication skills;
the ability to handle stringent deadlines and the volume of a busy practice;
excellent organizational skills, with exceptional attention to detail;
the ability to prioritize a high volume of tasks and competing priorities;
a client-centered approach with the commitment to providing outstanding service;
the ability to follow instructions and adhere to strict deadlines;
dedicated to providing service beyond expectation; and
the ability to exercise sound judgment, discretion and, confidentiality, and to adapt to changing demands.
ABOUT US
Clark Wilson is a thriving regional law firm that provides an excellent platform for business-minded professionals. We are consistently recognized by Canadian Lawyer as one of Western Canada’s top 10 regional firms and most recently certified as a Great Place to Work by Great Place to Work® Institute Canada. Our firm is comprised of 90 highly accomplished lawyers and 150 support staff. We are proud that our team includes a diverse range of backgrounds and experience, with a common dedication to responsive, thoughtful, and comprehensive client service. Our clients count on us to achieve results and provide value quickly and efficiently. Our employees are instrumental in helping us to achieve these results. If you would like to be part of our team and are hardworking and goal-driven – we want to hear from you!
BENEFITS WE OFFER
We offer a comprehensive salary and benefits package that is very competitive, together with opportunities for personal and professional growth. Our benefits include:
a matching RRSP program;
an annual education/tuition allowance;
ongoing continuing education;
flexible health and dental coverage;
health spending account;
short and long term disability insurance;
personal days to help balance outside commitments;
employee assistance program;
monetary incentive for employee referrals;
day off with pay after one year anniversary;
casual day every Friday; and
plenty of opportunities to get to know your co-workers during our various social events and treat days throughout the year.
See for yourself by checking out our Blog under the Culture section of our website.
HOW TO APPLY
Please visit our website to find out more about Clark Wilson (www.cwilson.com). You can apply for this position here or by directing your resume to Sherri Fostvelt, Director of Human Resources.
Clark Wilson is an equal opportunity employer and offers competitive compensation and a positive team working environment.
We thank all applicants for their submissions, however, only those persons selected for an interview will be contacted
Apr 25, 2021
Full time
GROW WITH US AND BE YOUR BEST
Clark Wilson LLP is seeking a junior Legal Administrative Assistant to join our growing Aboriginal Business practice group. The ideal candidate will have experience in corporate commercial business law. This is a full-time, permanent position and is ideal for anyone wanting to join a firm that takes pride in having a collegial working atmosphere, where growth and professional development are supported.
PRIMARY RESPONSIBILITIES
preparing and drafting various correspondence and documents;
preparing document briefs as required;
maintaining efficient file management and bring forward system;
maintaining a full calendar, email management, and managing lawyers’ practice;
liaising with legal assistants, paralegals, other lawyers, and clients on file progress;
communicating with travel agency regarding travel plans; and
general administrative duties as required.
QUALIFICATIONS AND SKILLS
graduate of an accredited legal administrative assistant program;
at least 3 years of experience in a legal environment supporting a business solicitor, particularly in a corporate commercial practice;
a self-motivated and proactive approach;
strong technical skills, including proficiency with Word and Excel;
excellent verbal and written communication skills;
the ability to handle stringent deadlines and the volume of a busy practice;
excellent organizational skills, with exceptional attention to detail;
the ability to prioritize a high volume of tasks and competing priorities;
a client-centered approach with the commitment to providing outstanding service;
the ability to follow instructions and adhere to strict deadlines;
dedicated to providing service beyond expectation; and
the ability to exercise sound judgment, discretion and, confidentiality, and to adapt to changing demands.
ABOUT US
Clark Wilson is a thriving regional law firm that provides an excellent platform for business-minded professionals. We are consistently recognized by Canadian Lawyer as one of Western Canada’s top 10 regional firms and most recently certified as a Great Place to Work by Great Place to Work® Institute Canada. Our firm is comprised of 90 highly accomplished lawyers and 150 support staff. We are proud that our team includes a diverse range of backgrounds and experience, with a common dedication to responsive, thoughtful, and comprehensive client service. Our clients count on us to achieve results and provide value quickly and efficiently. Our employees are instrumental in helping us to achieve these results. If you would like to be part of our team and are hardworking and goal-driven – we want to hear from you!
BENEFITS WE OFFER
We offer a comprehensive salary and benefits package that is very competitive, together with opportunities for personal and professional growth. Our benefits include:
a matching RRSP program;
an annual education/tuition allowance;
ongoing continuing education;
flexible health and dental coverage;
health spending account;
short and long term disability insurance;
personal days to help balance outside commitments;
employee assistance program;
monetary incentive for employee referrals;
day off with pay after one year anniversary;
casual day every Friday; and
plenty of opportunities to get to know your co-workers during our various social events and treat days throughout the year.
See for yourself by checking out our Blog under the Culture section of our website.
HOW TO APPLY
Please visit our website to find out more about Clark Wilson (www.cwilson.com). You can apply for this position here or by directing your resume to Sherri Fostvelt, Director of Human Resources.
Clark Wilson is an equal opportunity employer and offers competitive compensation and a positive team working environment.
We thank all applicants for their submissions, however, only those persons selected for an interview will be contacted
