Legal Assistant, Document Support - After Hours

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.

We currently have an opening for a Legal Assistant (Document Support) – After Hours to work in our After Hours Document Support Centre (“Pod”) Monday – Friday 5:00 p.m. to 12:30 a.m. We are looking for an energetic individual that has the ability to produce high volumes of quality work under tight deadlines and who is also an excellent multi-tasker. The successful candidate will be client service oriented with exceptional technical skills (MS Office environment) and a team-oriented mindset. The incumbent must be detailed and results oriented, have superior proofreading and organizational skills, and be able to ensure finished work product is completed in a timely fashion with exceptional accuracy.

Major Responsibilities

• Creating, revising and formatting documents to Firm standards
• Converting PDF to Word or Excel Documents; cleaning and formatting the conversion
• Running various blacklines/comparisons of documents
• Troubleshooting problem documents
• Answer Document Support line, monitor inboxes for work and provide primary document support to legal assistants and legal professionals within the Firm
• Ensure work product is high quality and technical skills are kept up to date. Adopt practices, take accountability to eliminate errors and “rework” and expand technical expertise by participating in training relevant to your role
• Proofread work and ensure all corrections are made prior to returning the assignment

Position Requirements

Education and Experience

The successful incumbent will have a Community College Certificate in a Legal Secretarial Assistant program or equivalent, strong technical skills (MS Office suite), be a team player, have a positive attitude and professional image, and possess a minimum of five years of experience in a Legal Assistant role. An equivalent combination of education, training and experience is acceptable.

Knowledge and Skills

• Client service and team oriented
• Ability to take initiative and work independently
• Good judgment and discretion
• Ability to manage time effectively to work in a fast-paced environment
• Strong attention to detail
• Superior organizational skills
• Excellent data entry capability; accuracy and thorough
• Exceptional technical skills including proficiency with MS Word, Excel, PowerPoint, iManage, Outlook, Adobe, Litera, and other unique applications used by specific practice areas
• Excellent written and verbal communication skills

To protect the health and safety of firm members and visitors and to comply with the recommendations of public health authorities, employment at Osler will be conditional on the candidate submitting evidence of being fully vaccinated against COVID-19.

We are currently working in a hybrid work arrangement, with a requirement to work partially in the office and an opportunity to work remote.

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.