103 Legal Support jobs

TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs.   As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.   Job Description: TD Insurance is part of TD Bank Financial Group, one of Canada’s largest financial institutions. TD Insurance helps protect clients from the ‘accidents of life’ with a wide range of products including credit protection, life, health, travel, home and auto insurance. With more than three million clients, TD Insurance authorized products and services are available online, over the phone, and through a network of more than 1,000 TD Canada Trust branches.   In Canada, we have two lines of business, General Insurance and Life and Health. Our General Insurance business is one of the top home and auto insurance groups in Canada and the national leader in group insurance and affinity marketing. Our Life and Health business is the number one provider of critical illness insurance and direct life and health insurance in Canada.   At TD Insurance, we are committed to fostering an inclusive, accessible environment. With a Canada-wide workforce of over 4,000 employees and offices in Quebec (Laval, Montreal), Ontario (Etobicoke, Toronto, North York, Burlington, and Peterborough), Atlantic Canada (Halifax, Saint John), Calgary and Edmonton, our company is always growing and can help you to grow. TD Insurance offers a stable and dynamic work environment where talent is appreciated and professional development is taken seriously. More than just a job, we offer rewarding careers   This opportunity will provide legal secretarial support to one or more lawyers. Maintain a close and highly responsive relationship to the day-to-day activities of the Lawyer(s).   Main Responsibilities Prepares, through transcription of written or recorded documents, complex legal documents i.e. correspondence, factums, motions, summonses etc.   Drafts standard legal documents, correspondence and pleadings for review by lawyer(s). Edits grammar, punctuation and spelling as needed.   Exercises initiative and judgment in Lawyer’s absence, i.e., negotiates extensions of time. Prioritizes and responds to diverse incoming communications.   Manages Lawyer's calendar i.e., schedules appointments, coordinates appearances. Resolves scheduling conflicts on own initiative.   Answers a wide variety of telephone inquiries based on knowledge of case. Responds to inquiries exercising good judgment and discretion.   Composes complex (non-technical) correspondance.   Establishes, maintains, and when necessary, revises Lawyer's files.   Performs research, reviews and prepares documents in accordance with project objectives and in consultation with Lawyer, Law Clerk or Legal Office Manager.   Provides training to legal assistants and has the ability to answer technical questions. May also provide training to lawyers, law clerks and other office personnel.   Exercises initiative to propose, develop and maintain standard office precedents and procedures.   Performs additional duties as requested such as:   Reception relief. Maintains lists of witnesses, Subpoenas, fees, etc. Requests fees for payment from Claims department. Participates in arranging lawyer’s files for easy access during trials. Informs witnesses of scheduled court appearances. And other miscellaneous duties as may be assigned from time to time.   Responsible for answering questions and providing guidance and training for less experienced legal assistants. May serve as a group leader; coordinate workflow, review completed work of other legal assistants.   Qualifications College diploma in legal secretarial and 5+ years of litigation experience Ability to proof and edit legal documents You are a motivated self-starter with capability to work productively under pressure Excellent oral and written communication skills Strong interpersonal and client service skills, professional and positive demeanour Superior organization and priority setting skills, strong work ethic and ability to multi-task Ability to be conceptual and a creative problem solving skills Intermediate MS Office skills; knowledge of standard office equipment and word processing   Who We Are: As part of TD Bank Group, one of Canada's largest financial institutions, at TD Insurance, we care for Canadian families, making it easy to get the best advice, protection, and support in their moments of need, always.   TD Insurance offers a wide range of products, including General Insurance and Life and Health. More than four million customers count on us.   As the largest direct to consumer insurer in Canada, we are always innovating and providing exciting and rewarding career opportunities for our Canada-wide workforce.   Our Total Rewards Package Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical, and mental well-being goals. Total Rewards at TD includes a base salary, variable compensation, and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off, banking benefits and discounts, career development, and reward and recognition programs. Learn more   Additional Information: We’re delighted that you’re considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we’re committed to providing the support our colleagues need to thrive both at work and at home.   Please be advised that this job opportunity is subject to provincial regulation for employment purposes. It is imperative to acknowledge that each province or territory within the jurisdiction of Canada may have its own set of regulations, requirements. Colleague Development If you’re interested in a specific career path or are looking to build certain skills, we want to help you succeed. You’ll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities. Whether you have a passion for helping customers and want to expand your experience, or you want to coach and inspire your colleagues, there are many different career paths within our organization at TD – and we’re committed to helping you identify opportunities that support your goals. Training & Onboarding We will provide training and onboarding sessions to ensure that you’ve got everything you need to succeed in your new role.   Interview Process We’ll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call. Accommodation Your accessibility is important to us. Please let us know if you’d like accommodations (including accessible meeting rooms, captioning for virtual interviews, etc.) to help us remove barriers so that you can participate throughout the interview process. We look forward to hearing from you!    

Reporting to the Legal Administrative Services Manager and under direction of a solicitor, the Legal Assistant 3 will provide a full range of advanced legal administrative support to assigned senior solicitor(s) on highly complex and specialized files. This includes independently drafting and preparing complex legal documents, conducting legal research, acting as liaison between external legal counsel, agencies and the public, file intake and management and assistance in file assignment, as well as scheduling and attending legal meetings. The Legal Assistant 3 will also provide functional supervision, guidance and mentorship, and assist in training clerical staff and junior level Legal Assistants in the work assignments to ensure adherence to legal document templates, processes and procedures as required. The position is also required to handle a high volume of files. As the Legal Assistant 3 you will: Provide advanced legal administrative support to assigned senior solicitor(s) Communications File Intake and Management Assist Solicitor Practice and Calendars Training and other Responsibilities as Directed Your education and qualifications include: Legal Assistant Certificate from a recognized institution. May consider equivalent combination of education and experience. Extensive related/relevant experience working in a legal setting specifically in the specialized area of law. Ability to work independently with great attention to detail and with a high degree of responsibility and accountability. Considerable and thorough experience of required legal operations, policies, and procedures, legal terminology, and legal and court processes and regulations. Experienced in creating and maintaining accurate records and files in accordance with established policies and procedures Organizational and time management skills, including the ability to prioritize workloads, and manage concurrent assignments with meeting strict, legislated deadlines Interpersonal skills with the ability to establish and maintain effective working relationships with elected officials, outside solicitors/lawyers, department heads, city staff and members of the public Exceptional verbal and written communication skills with the ability to effectively communicate information through various methods to multiple levels of the organization, stakeholders and the public. Ability to handle confidential and politically sensitive matters with tact, diplomacy and integrity Supervisory experience and ability to provide guidance, oversight and mentorship would be an asset IMPORTANT : Applicants who have been educated outside of Canada must have education which is comparable to the minimum qualification in Canada. Applicants submitting foreign credentials require an official academic assessment report issued by a recognized Canadian assessment service https://canalliance.org/en/ at application. Conditions of employment: The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid. Police Information Check satisfactory to the employer will be required from the successful applicant at their expense.  

LEGAL ASSISTANT 1-year Term Contract Salary: (TE 13-1 to TE 19-5) $*_ 40,733.16 to $59,115.94*_ Closing date: March 27, 2025 at 4:30 pm BACKGROUND Nova Scotia Legal Aid and Sipekne'katik First Nation are partnering on an exciting new initiative of addressing the current barriers Sipekne'katik community members face when accessing legal services outside of Community. Nova Scotia Legal Aid is working with Sipekne'katik to provide legal services and educational initiatives by opening a legal aid office on Sipekne'katik First Nation. Sipekne’katik First Nation is a Mi’kmaw community with over 3,000 band members located in Hants County, Nova Scotia. Sipekne’katik is one of the seven geographic districts of Mi’kma’ki – the ancestral territory of the Mi’kmaq that encompasses Nova Scotia, New Brunswick, PEI, Newfoundland, and Maine. Sipekne’katik is a community rooted in the traditions and history of its ancestors, taking pride in their Mi’kmaw culture, language and way of life. Sipekne’katik includes the communities of Indian Brook (now called Sipekne’katik), New Ross, Pennal, Dodd’s Lot, Hammonds Plains, and Grand Lake. Sipekne’katik is a vibrant, growing community. Sipekne’katik strives to provide exciting cultural, educational, social, and many other opportunities for all its band members. The Sipekne’katik Band is focused on improving the economic sustainability of the community. Through a strategic plan and sound economic initiatives, the Sipekne’katik Band is improving the standard of living for its community and all their band members by providing essential goods, services and supports that are developed and delivered by the community. STATEMENT OF INTENTION This position is designated to applicants who identify as Mi’kmaq or Indigenous Persons. Lived experience in a historical Mi’kmaw Community is an asset for this position. However, we encourage all applicants to apply. We value a workplace where diversity, in all its forms, is encouraged and recognized for its contribution to a more creative, rewarding workplace that is representative, at all job levels, of the people we serve. We welcome and encourage applications from all individuals belonging to equity-deserving groups including Indigenous Peoples, African Nova Scotians and Other Racially Visible Persons, Newcomers to Canada, Persons with Disabilities, 2SLGBTQIA+ Individuals, and Women. These applications will be considered if a suitable candidate is not found within a Mi’kmaw or Indigenous community. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application, cover letter or résumé/C.V. We are committed to accommodating those with disabilities at any stage of the hiring process, so please advise of the required accommodations. WHO WE ARE A career at Nova Scotia Legal Aid is incredibly rewarding and unlike any other in the legal field, regardless of the area of law. At Legal Aid, no two days are ever alike. It is a dynamic, fast-paced, and demanding workplace, and each day presents an opportunity to help make the lives of Nova Scotians better by compassionately assisting them through the most important legal issues happening in their lives. Nova Scotia Legal Aid provides free legal information, advice, and representation to Nova Scotians facing criminal, family, or social justice issues, through 24 service offices and 3 sub-offices, with a focus on low income and equity-deserving populations as well as those experiencing gender-based, intimate partner, or family violence. This initiative will open the door to a new model of providing direct services to communities. Nova Scotia Legal Aid has specialized service offices for youth, social justice, mental health legal services, and criminal and family appeals. Our work on Sipekne'katik is guided by: · Establishing and maintaining mutually respectful relationships · Engaging and collaborating with Community organizations, Elders and leaders · Encouraging and supporting Community approach to resolving conflict and disputes · Recognizing the interconnectedness of physical, emotional, mental, and spiritual health in the Mi’kmaq view · Approaching the work with humility, remembering we are guests in Community POSITION RESPONSIBILITIES As a legal assistant in this position, you can expect to: · Effectively manage the front desk, incoming calls, application intakes and distribution. · Manage, organize and co-ordinate Lawyers’ practice. · Transcribe and type briefs and correspondence, and assure timely preparation, accuracy and documentation of all related documents including Orders, affidavits, financial statements, petitions, etc. · Ensure the management of all legal administrative related duties. · Certificate administration. · Ability to work independently, take initiative, and use judgment in matters of extreme confidentiality and sensitivity. · Be able to work with clients who have complex needs and work independently in a fast-paced environment as well as part of a team. · Demonstrated time management and ability to deal with competing priorities and deadlines. · Demonstrated ability to communicate effectively, both verbally and in writing, including comfort speaking with individuals from diverse backgrounds. · Experience and proficiency with computer software packages including legal research and Microsoft Office applications (i.e., Outlook). · All other duties as required. PROFESSIONAL & LIVED EXPERIENCE You’re our ideal candidate if you are talented, hardworking and want to be a member of a team that is highly experienced, caring, dedicated and committed to our clients. Experience with family law cases, criminal court practices, and social justice matters would be an asset. You will also need: · Post-secondary diploma in Legal Administration or Paralegal or equivalent training and related relevant experience. THE PACKAGE 1-year Term Contract Salary: (TE 13-1 to TE 19-5) $*_ 40,733.16 to $59,115.94*_ Nova Scotia Legal Aid offers its employees a wide range of benefits including but not limited to:  

The Ministry of Social Services is seeking a legal support staff to provide secretarial and administrative support to lawyers providing child protection services for the Ministry of Social Services The successful candidate will be required to exhibit leadership and professionalism in providing services to a diverse group of legal, professional, and community individuals who interact with the office. As a member of a team of professionals, this position is responsible for ensuring that accurate and timely information is received by the court. The successful candidate will have excellent time management skills, as well as be able to adapt to frequent interruptions and shifting priorities. Consistently maintaining confidentiality and attention to detail are essential to this position. You will also process incoming and outgoing mail and maintain accurate electronic and manual filing systems according to Ministry policy, office protocol, and the requirements of the Law Society of Saskatchewan. You will have knowledge of office administrative procedures including filing systems and knowledge of legal terminology and the administration of legal documents, court proceedings and documentation involving Child and Family Services. You will have up-to-date knowledge of relevant legislation, regulations, acts, agreements, policies and procedures for the Child and Family Services program, as well as knowledge of The Child and Family Services Act.   We are committed to workplace diversity.   Hours of Work : A - SGEU Office 36 - one day off every two weeks Criminal Record Check Requirement : The successful candidate shall be subject to a Criminal Record Check as a condition of employment Number of Openings : 1

Plaintiff Personal Injury/Medical Malpractice Legal Assistant Are you ready to start the new year with an exciting career move? Our Client, a well-established and highly respected law firm, is looking for a skilled Legal Assistant to join their team this January. With 2-3 years of experience in personal injury or medical malpractice, you’ll bring your skills to a close-knit team that genuinely values collaboration and expertise. This is your chance to make a real difference by supporting clients during life’s most challenging times. The firm offers a welcoming atmosphere, professional growth opportunities, and meaningful work that will leave you inspired in 2025. Apply now! Salary: Up to $75K Responsibilities: Communicate with lawyers, team members, clients, and other professionals to discuss assigned cases or projects Communicate and prepare and receive correspondence with client, counsel, experts and other professionals Request, obtain, review, organize, analyze and serve medical records and other productions Obtain, review, and organize damage information; Arrange for the payment of invoices pertaining to the records requests made Schedule discoveries, mediation and other pertinent events Maintain files and ensure the file is complete and updated using established firm programs and policies As necessary and appropriate, communicate with medical personnel and others involved in patient's care and matter generally Draft legal documents including pleadings and motions, affidavits, affidavit of documents and trial records; file motions and pleadings according to judicial procedures Where appropriate, prepare medical chronologies Assist lawyers with trial preparation Record billable hours spent on specific cases Qualifications A law clerk, legal assistant, paralegal diploma or degree is required 2-3+ years experience in medical malpractice and/or personal injury law Resourceful and solution-oriented Excellent interpersonal and oral communication Ability to multitask, with flexibility to manage changing priorities and projects under time constraints Ability to work independently and to bring a positive team work attitude to the workplace Attention to detail, organization, efficiency and preparedness Willingness to learn from senior team members to meet our client needs Strong computer skills and software application proficiency How to Apply: To apply, please forward your resume to Sabrina at sabrina@cartelinc.com

Dentons is designed to be different. Our firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned as a firm with over 21,000 individuals in more than 200 offices serving clients across 80+ countries. Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canada’s Top 100 Employers (2025); Canada’s Top Employers for Young People (2025), and Canada’s Best Diversity Employers (2025).   This role is an opportunity for you to join the world’s largest law firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise. POSITION SUMMARY   The Legal Assistant role within our Real Estate department, supporting the Municipal Planning, Land Use, and Development law practice , requires a unique blend of skills and experience. You must demonstrate strong technical skills and knowledge to manage the production demands of the practice accurately and efficiently and possess proven abilities to proactively support the management of the practice, including client relationship management.   The position will require a polished, confident, and reliable assistant who is able to manage multiple priorities. You are highly organized, discreet, driven and have a client first approach to work. You are professional and possess a high degree of business maturity. Generally, the hours of work are from Monday to Friday, 9:00 a.m. to 5:00 p.m., however due to the nature of this role, flexibility may be required at times. Pre-authorized overtime may be required.   RESPONSIBILITIES   Practice management, including proactively managing lawyers’ workflow, schedule, and billings oversight. Dealing with and responding to client inquiries and conducting follow up, as required. Assisting with opening, maintaining, and putting away files, in conjunction with administrative assistants in the group. Processing incoming and outgoing mail and managing bring forwards. Scheduling appointments and meetings, photocopying materials, booking meeting rooms, making travel arrangements, etc. Maintaining and organizing files with a robust follow up system. Preparing cheque requisitions and expense reports. Updating and maintaining client/matter lists. Demonstrating a team attitude with an accountability and confidentiality to both internal and external clients to achieve goals of the Firm. Actively supporting the Legal Support Team in accordance with the firm’s standards and best practices Other duties as assigned.   REQUIREMENTS   Post-secondary education in business or related discipline. Legal Administration and/or Law Clerk Diploma preferred. Minimum of 5 years solid work experience in a legal environment. Strong interpersonal and communication skills (both verbal and written). Excellent technical proficiency in Microsoft Office applications. Minimum 50 wpm typing speed. Knowledge of accounting/docketing systems and document management systems (Elite and iManage). Seasoned organizational/follow up skills; attention to detail, proofreading and accuracy are required. Professional client and telephone manner and a proven track record of working with confidential information. Able to work independently in a fast-paced, team-oriented environment. Must have seasoned problem-solving skills, the ability to work with little instruction or supervision and be highly motivated. Able to meet deadlines, work well under pressure and take initiative using sound judgment. Professionalism demonstrated with colleagues, clients both in person and conversing by phone. Strong grammatical skills, including punctuation and proofreading, attention to detail and accuracy are required. Able to work under pressure to meet deadlines, remain calm with a sense of urgency while maintaining a positive team driven work ethic and ability to approach colleagues and lawyers to solicit work.   We thank all applicants for their interest, however, only those selected for an interview will be contacted.   At Dentons we are committed to offering equitable and competitive pay, we achieve this by aligning internal salary ranges for specific roles to similar positions in the external market. In the normal course, our practice is to hire, transfer and promote employees within the entry part of our range, adjusting as needed based on the prior experience, skills and competencies required for the role along with any market differentials. Recognizing our exceptional talent means providing a comprehensive total rewards package beyond a competitive salary. We have curated our employee benefits portfolio to offer inclusive and comprehensive wellbeing and developmental programs for our people. With extended benefits and mental health plans, paid time off, savings plans, fitness subsidy, parental leave top up and more, our benefits are flexible, aligned to our core values and supports the various needs of our people. Additionally, our personal and professional development programs include people networks, mentorships, and leadership series programming to help people grow their career.   Note: Availability of the benefits and perks may be subject to your location and employment type and may have certain eligibility requirements. Dentons reserves the right to alter these programs and offerings in whole or in part at any time without advance notice.     Equal Opportunity Statement At Dentons Canada, inclusion, diversity, equity and accessibility (IDEA) are not just ancillary values, they are foundational to our business. We believe that IDEA is essential to the shared success of our team and our clients. Our forward-thinking and inclusive culture supports the professional development of all our people, enhances the leading services we offer to our clients, and informs our commitment to make a positive impact in the communities where we live and work. As a testament to our commitment to IDEA, we have been recognized as one of Canada’s Best Diversity Employer’s for 14 consecutive years (2011-2024), as well as one of Canada’s Top Employers for Young People (2024) for the seventh time. Dentons Canada is an equal opportunity employer, and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender identity, marital status, place of origin, race, sexual orientation, or any other characteristic protected by applicable human rights legislation. We are committed to providing you with an inclusive, barrier-free, and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.    

Position: Legal Assistant Status : Regular Full-Time Type of Position : Replacement (Immediate Start) Salary : $72,847.00 - $82,745.00 annually Department : York Region → Legal & Court Services → Legal Services Location : Hybrid work opportunities may apply Primary Office: Legal Services - 17250 Yonge Street, Newmarket, ON L3Y 6Z1, Canada Position Purpose Reporting to Senior Counsel in the Construction Law Group, the Legal Assistant provides confidential legal and administrative support. This includes preparing correspondence and legal documents for all lawyers and the law clerk within the Construction Law Group. Major Responsibilities Draft and prepare agreements, contracts, statements, affidavits, corporate searches, correspondence, and documentation related to construction and procurement matters. Administer and process legal documents, ensuring protection of the Region’s legal and financial interests; coordinate signatures, execution, and registration of documents and agreements. Assist in drafting and preparing confidential correspondence, documents, and reports. Maintain filing systems, precedents, and records to ensure accuracy; assist with records management using Versatile. Produce and distribute documents while maintaining security and confidentiality of information. Ensure receipt and appropriate distribution of Regional fees and charge monies. Act as a communications link between Counsel staff, cross-departmental teams, politicians, external agencies, and the public. Participate in meetings, staff committees, and workgroups as assigned. Ensure that legal services provided align with Regional customer service standards. Perform other duties as assigned to support Branch and Department objectives. Qualifications Successful completion of post-secondary education in a Legal Assistant Program or an equivalent combination of education and experience. Minimum of 5 years of legal administrative experience in a private or public law practice. In-depth knowledge of preparing legal documents, contracts, agreements, records, and file systems. Proficient in clerical and administrative practices. Strong knowledge and demonstrated ability in corporate core competencies: customer service, communication, teamwork, initiative/self-management, accountability, and adaptability. Proficiency in MS Office software applications. Demonstrated ability to research and resolve issues effectively. Key Details Weekly Hours : 35 Scheduled Shifts : 8:30 AM - 4:30 PM Closing Date : January 22, 2025 Union : Non-Union Staff How to Apply Please submit your application online by 5:00 PM EST on the closing date. While we thank all applicants for their interest, only candidates selected for interviews will be contacted via email. York Region is an equal opportunity employer committed to an inclusive and accessible recruitment process. If you require accommodations under the Human Rights Code, including accessible formats and communication supports, please email careers@york.ca or call 1-877-464-9675 extension 75506. Accommodations are available throughout the recruitment and employment process.  

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York. Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to further your career or carve out a new path. Osler is currently recruiting for a Legal Assistant in our Research Department. The LA will provide a high level of support in order to enhance the Legal Professionals’ practice efficiency, and provide specialized administration support to the Department Chair. This position requires an excellent multi-tasker with strong administrative and communication skills, and the ability to work in a fast-paced environment. The successful candidate will be a strong team player, with first-rate organizational and technical expertise, problem solving abilities and client service mindset. Major Responsibilities and Duties Supports multiple legal professionals in the Research Department, provides specialized administration support to the Department Chair, and works with various practice areas in the Toronto office Manages document workflow including drafting, finalizing and distributing documents, correspondence and materials Manages files, including gathering and researching information for client intake process (NBI), workspace management, creating and managing files in document management system, communicating with other LPs and Assistants working on files Assists in preparing document templates and finalizing client documents, including document formatting (memos, factums, charts, etc) Manages Research precedents and assists in locating appropriate precedents Conducts quality control, by reviewing their own work and work completed by others Proactively monitors LPs’ emails to remain current on work in progress Provides administrative assistance to LPs and clients through scheduling and arranging meetings, and booking facilities and travel, with awareness of LP and client preferences Supports client development activities, such as managing bios, entering/updating information into CRM database Provides other practice management support (e.g. overseeing docketing, time entry, lateral conflict inquiry reminders, etc.) Receives, researches, prepares for and follows up on audit inquiries Maintains high level of discretion and confidentiality at all times Performs other duties as required to achieve Firm objectives Position Requirements Education and Experience The position requires the completion of a Community College Office or Business Administration program plus a minimum of three years’ experience working in a professional services or legal environment. An equivalent combination of education, training and experience may be considered. Knowledge and Skills Exceptional technical skills (Adobe Pro & MS Office – Word, Excel & PowerPoint); able to troubleshoot (i.e. resolve corrupt or damaged documents); familiar with litigation-based documentation Knowledge of and/or willingness to become familiar with legal research practices Detail-oriented and strong written communication Organizational skills required to effectively multi-task Ability to take initiative and work independently Solid drafting and proofreading skills Strong client service and teamwork We are currently working in a hybrid work arrangement, which includes a requirement to work primarily in the office and flexibility to work remotely up to 2 days per week. Accessibility and Accommodation We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process. Background and Reference Checks Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications. If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date. No agencies or phone calls/emails please.

Established in 1981, Pace Law Firm has dedicated itself to achieving positive changes in clients’ lives by effectively representing them in navigating the legal process while redefining the client experience. Today, Pace Law remains dedicated to upholding its signature “client-first” brand. With 150 legal professionals in three offices, our firm serves its clients in over 38 languages. We are looking for an Immigration Legal Assistant who will help the Immigration Team with citizenship and immigration applications covering Canadian and US temporary residence & visitor applications, Canadian permanent residence applications, and preparing alternate citizenship applications, among other administrative tasks. Duties and responsibilities: - Complete application forms and prepare and organize documents and submissions independently at the instruction of a lawyer. - File immigration forms, and supporting documentation with government agencies accurately and within specified deadlines. - Communicating with clients to obtain documents required for application and providing feedback. - Build solid client relationships by taking ownership of and showing initiative with all administrative tasks assigned to this role. - Carefully read and review assigned client files. Along with the lawyer, prioritize workload. - Interact with clients, responding to inquiries and providing updates on case progress. - Schedule client meetings, consultations, and interviews, and maintain lawyer's calendars. - Coordinate with external stakeholders, including government agencies. - Learn and use all relevant technology and software, Soluno, FileVine, Microsoft Office etc. - Assist with administrative tasks, such as billing, file management, and record keeping. - Organize and maintain file list and diarize deadlines. - Take the initiative in spotting and reporting any potential issues, mistakes or client complaints to the supervisor immediately and by helping out whenever possible. Qualifications: - Relevant Education and/or Experience. - Knowledge of government portals and online submissions. - Understanding of both permanent and temporary immigration categories. Benefits: - Health and Dental coverage - Health Spending Account - Paid time off - On-site parking You can find more about our benefits here. Pace Law firm is an equal opportunity employer and encourages applications from all qualified candidates. If you require any accommodation during the application process, please contact HR at Hr@pacelawfirm.com .

“Energizing the Future.”   TransAlta owns, operates, and develops a diverse fleet of electrical generation assets in Canada, the United States, and Australia, providing municipalities, industries, and businesses with safe, low-cost, and reliable clean electricity. For over 111 years, TransAlta has been a responsible operator and proud community member where its employees work and live. We are committed to fostering a dynamic, productive, and safe work environment. Our employees contribute to a diverse, open, and transparent culture with clear accountabilities, strong leadership, and challenging opportunities for personal career growth.   For more information about TransAlta, visit our website at, www.transalta.com.   Our Commitment to Equity, Diversity, and Inclusion   It is our collective mission to ensure that every single employee feels a sense of inclusion and belonging and can show up to work as their true authentic self. TransAlta is committed to hiring a diverse workforce including women, Indigenous Peoples, persons with disabilities, members of visible minorities, and members of the LGBTQ2+ community. TransAlta believes that diversity enhances the quality of its performance, is an essential element of effective corporate governance, and cultivates a strong workplace culture.   ABOUT THE ROLE   We are looking to hire an experienced Executive Assistant to support the Executive Vice President, Legal & External Affairs. As the Executive Assistant, you will be accountable for providing confidential executive administrative support to this leader of TransAlta's business. Your role will manage all aspects of the Executive’s office of Legal, Corporate Secretarial and External Affairs, including handling confidential and sensitive matters with professionalism and the highest level of discretion, as well as consistently demonstrating efficient time management and initiative.   As an Executive Assistant, you will possess strong organization and communication skills, the ability to balance wide variety of competing responsibilities, and be adept at communicating with employees at all levels including senior executives and board members and external stakeholders. You will also have the ability to work independently and proactively or as a team member in a busy and dynamic environment.   This role is in person based out of our Head Office in Downtown Calgary.   WHAT YOU WILL DO     Accountable for preparation of correspondence, as well as internal reports, Board materials and executive deliverables. Assist with budget preparation, tracking and updating. Accountable for tracking key commitments, maintaining calendars, and inbox maintenance, as well as notification of upcoming deadlines. Develops and maintains strong relationships with Executive Assistants and Administrative Assistants across the organization Model cultural leadership and support the EVP and culture champion in executing and tracking culture goals, contributing to enhancing the existing strong culture of the team   WHAT WE NEED FROM YOU     Ability to work with a high degree of professionalism, discretion, and personal initiative in a dynamic, rapid paced environment Well-developed organization skills, able to manage multiple demands and work within tight deadlines Self-motivated with the ability to work with others effectively in a team Strong written and verbal communication skills Must have an extremely strong ability to assess organizational needs, understand the history of the organization, and adapt to and manage change Minimum 5 years of administrative assistant experience, preferably in a Legal or Executive level capacity as an executive support role Business Office Administration Certificate or Diploma Proficient with Microsoft Office - Word, Excel, Power Point, Outlook, Calendar Management, SharePoint, and SAP   We offer our employees comprehensive and flexible benefits, competitive compensation, annual incentives, and a rewards program.   To learn more about we can energize your future, check out our new Employee Experience Booklet.   Become part of our TransAlta team today! We look forward to reviewing your application. All applications will be reviewed in a timely manner to the best of our abilities. We appreciate your patience and understanding during the recruitment process.

Birdsell Grant LLP is a full-service law firm, serving Stony Plain, Spruce Grove, Parkland County, Edmonton, St. Albert, Whitecourt, Woodlands County and surrounding communities since 1984. Our tradition of professional, committed and accessible lawyers and staff has earned us a reputation for providing the highest quality of service to our clients and our community. We are proud to be continuing to meet the needs of our clients in their ever-changing business and personal worlds with the benefit of our experience, technology, education and energy. Our professionals are committed to developing, improving and evolving the firm’s services, forging strong relationships through local initiatives that provide unparalleled support to business clients and individuals everyday. Position Summary We are seeking an organized legal assistant professional who is customer service focused. The successful candidate must be able to work under tight deadlines and have a willingness to learn and be flexible. Main Duties · Prepare and assemble legal documents, including digital dictation, and organizing work flow · Maintain files, diarize critical deadlines and prepare client accounts and correspondence · Schedule client appointments · General office administrative duties · Other duties as required Skills, Experience and Requirements · Minimum of one year legal assistant work experience · Related education would be considered an asset · Good understanding of legal reference materials, procedures, and legal filing systems · Strong sense of ethics and the ability to handle sensitive or private information with tact and discretion · Experience with Esilaw 360 is desirable · Proficient with Microsoft Office applications · Excellent interpersonal skills to interact with internal and external stakeholders · Good word processing skills What you can expect from us: · Competitive salary · Comprehensive benefits · Generous vacation time & paid personal time · Collaborative working environment · Training and development opportunities Only those candidates selected for an interview will be contacted. If you are contacted by Birdsell Grant LLP regarding a job opportunity, please advise if you require accommodation.  

Our employees are at the heart of everything we do. Together, we help people, businesses, and society prosper in good times and be resilient in bad times. Our employee promise represents Intact’s commitment to you in exchange for living our Values, striving to do your best work, being open to change and investing in your career. In return, we promise to provide support, opportunities and performance-led financial rewards at a workplace where you can shape the future, win as a team and grow with us.   About the role   We’re looking for a Legal Claims Assistant II to join our team on a 12-month contract!   Employees at Intact Insurance make a difference. We believe insurance is not about things; insurance is about people. We are here to help people, businesses and society prosper in good times and be resilient in bad times.   We value diversity, integrity and respect for one-another, and are committed to excellence and inclusivity for our employees, brokers and customers. Intact offers interesting and challenging work and an environment where you have the opportunity to make decisions and influence results. Behind every one of our products and services is a team of motivated, intelligent and hard-working employees. As the largest provider of home, auto and business insurance in the country, every one of our employees believes that our customer service focus is second to none - and you will too! We’re a financially strong and stable Canadian company who is the proven leader in our industry – and we’re looking for you!   As a Legal Assistant, you will play an integral role in the Legal Claims Department, working closely within a team to provide legal assistance to teams. This exciting in-house role is based in our Toronto office at 700 University Avenue.   Your responsibilities will include, but may not be limited to: Working in a paper-less environment General assisting duties and responsibilities related to management of legal practices Setting up new files electronically, drafting correspondence, court documents, briefing files and ultimately closing files Scheduling examinations for discovery, examinations under oath, mediations, meetings, and various hearings at Court Maintaining Legal Counsel’s calendar, updating events into various tracking platforms, supervising their practice and ensuring deadlines are met Word Processing, electronic filing and general office duties Occasionally acting as a backup to cover absences   You must have: College diploma from either a legal office administration or law clerk program Experience working as a legal assistant, preferably within an insurance defence or personal injury law firm in both bodily injury and LAT matters Working knowledge of the Rules of Civil Procedure and LAT procedures Knowledge of Loss Transfer and Priority Dispute procedures. Experience assisting in Professional Negligence, Error and Omissions, Director and Officer Liability, Employment and Human Rights, Property, Construction, Surety, Marine, Class Action, or Abuse Claims is an added asset.   Your skills: Strong document management skills with the ability to learn and utilize Intact’s various software programs, including iManage, Citrix, ACL, Kofax, Contact Claims, Contact People and the Microsoft Office package of programs Ability to prioritize, organize and execute your tasks in a quality manner with a fast turnaround A desire to be a part of our #oneteam philosophy, supporting our insureds, adjusters, claims representatives, law clerks, legal assistants and lawyers, with a view to customer satisfaction and business continuity Excellent attention to detail and sound proofreading skills, ability to prioritize and organize Excellent communication, listening, organizational, interpersonal and problem-solving skills exercise sound judgment and take initiative Demonstrate a disciplined approach to work Comfort working in a paperless environment   What we offer Our hybrid work model provides the balance between working from home and enjoying meaningful in-person interactions.   Working here means you'll be empowered to be and do your best every day. Here is some of what you can expect as a temporary member of our team: Inspiring leaders and colleagues who will lift you up and help you grow Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities. A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.   We are an equal opportunity employer At Intact, our Value of respect is founded on seeing diversity as a strength. We strive to create an accessible workplace where employees feel valued, included and encouraged to share their unique perspectives. We encourage applications from individuals who are members of equity-deserving groups, including but not limited to women, Indigenous peoples, persons with disabilities, Black people, and members of the 2SLGBTQI+ community. As part of Intact’s commitment to reconciliation, we acknowledge that we work, meet and travel across the land currently called Canada, originally inhabited by First Nations, Metis and Inuit people. This history extends through many centuries and continues to evolve today. We have policies to ensure equal access and participation for people with disabilities, including providing workplace adjustments (accommodations). A copy of applicable policies is available on request.

The Ministry of Justice helps ensure that all Albertans can live in safe and resilient communities while having access to a fair and innovative justice system. Working alongside its partners in law enforcement, family justice, health, the judiciary, criminal justice system and other stakeholders, the ministry has a direct or shared responsibility in all elements of the justice system in Alberta. To follow this link find out more about our department     The Alberta Crown Prosecution Service (ACPS) prosecutes persons charged with Criminal Code, Youth Criminal Justice Act, and provincial statute offences. The ACPS promotes safe communities by vigorously prosecuting cases involving serious and violent crime, working with individuals and organizations in the community to identify and implement improved and alternative approaches to the administration of criminal justice. In addition, the ACPS develops criminal law policy for the province and supports criminal law consultation with other levels of government.     Information regarding the Alberta Crown Prosecution Service (ACPS) can be found by visiting our website at: Role Responsibilities Are you looking for a great opportunity to provide legal and administrative support for the prosecution of criminal and provincial offences? Do you thrive in a dynamic and collaborative work environment? The Appeals and Specialized Prosecutions Office (ASO) of the Alberta Crown Prosecution Service (ACPS) has a few opportunities for Temporary Legal Assistant positions in their Appeals Office and in the Specialized Prosecutions Office in Edmonton. As the successful candidate you will: Facilitate pre-charge consultation and/or contact with stakeholders. Manage witnesses, travel arrangements, including scheduling interviews, explaining the criminal process, answering and/or resolving questions and concerns. Liaise with external and internal stakeholders to ensure appropriate handling of criminal files. Manage, organize and maintain Crown files. Maintain Crown Prosecutor diaries and diarization system through Outlook. Vet, track and maintain disclosure/ using Law Prediscovery program. Prepare court brief (trial books) , Exhibit Books and Extracts of Key Evidence. Prepare and process documentation required for search warrant extensions. Prepare and file complex legal documentation such as Notices of Appeal, Notices of Motion, Orders and a wide variety of other court documents. Respond to and follow up enquiries from the public, defense counsel and the accused. Participate in legal research activities at the direction of Crown Prosecutors. Utilize the Justice Online Information Network (JOIN) and the Prosecutor Information System Manager (PRISM) to verify charges, court dates, assigned prosecutor, locations and subpoena witnesses. Create and complete all forms of correspondence. Perform specialized ad hoc administrative tasks as assigned Cover reception duties Assist other Legal Assistants as required. The ideal candidate will possess: A comprehensive understanding of the Justice system and processes. Proficiency in Microsoft Office Suite. Excellent oral and written communication skills. Strong problem solving skills. Exceptional organizational skills and attention to detail. Ability to work independently and as part of a team. Ability to work with stakeholders in a professional manner. The ability to work in a fast-paced environment, prioritize work and meet tight deadlines. Ability to work efficiently and effectively with a wide variety of people Strong working knowledge of office procedures and computer programs such as the Justice Online Information Network (JOIN), PRISM, Microsoft Office, Database programs and Adobe Pro. Please APS Competencies Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.   This link will assist you with understanding competencies:   To be successful in the role you will demonstrate the following competencies: Agility – Must be able to anticipate, assess, and readily adapt to changing priorities, maintain resilience, and work effectively in changing environments Drive for Results – Sets goals and prioritizes work to accomplish them. Follows through on duties and tasks and reports on progress. Develop Self and Others – Desire to invest in the development of the long-term capability of self and others Build Collaborative Environments – Leads and contributes to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes. Develop Networks – Proactively builds networks, connects and build trust in relationships with different stakeholders Systems Thinking – Understands how work contributes to the achievement of departmental goals. Anticipates changes in own area based on activities in other areas. Creative Problem Solving – Have the ability to assess options and implications in new ways to achieve outcomes and solutions. Qualifications Two-year diploma in a related field such as a Legal Assistant, Paralegal or Criminology, plus a minimum of one year progressively responsible related experience working in a legal administrative role within an office setting.   Equivalencies considered: Directly related education or experience considered on the basis of: 1 year of education for 1 year of experience 1 year of experience for 1 year of education   Required: Experience working with Microsoft Office (Word, Excel, PowerPoint, Outlook and Adobe). Experience working in a legal administrative role within an office environment

Join SaskPower: Power Your Career Are you ready to power your future? SaskPower offers more than just electricity. We provide rewarding career opportunities that foster growth and innovation. Our team is committed to safety, collaboration, and delivering exceptional service to our customers. Administration Coordinator, Legal Assistant As an Administration Coordinator, Legal Assistant, you'll play a vital role in supporting our legal department. Your responsibilities will include: Administrative Support: Handling a variety of administrative tasks, such as managing correspondence, scheduling meetings, and maintaining records. Document Management: Preparing, editing, and formatting legal documents, including contracts, corporate documents, and briefs. Database Management: Maintaining accurate and up-to-date electronic and paper filing systems. Client Support: Interacting with clients, lawyers, and other stakeholders. What We're Looking For: Relevant experience in administration or legal assistant roles. Strong organizational and time-management skills. Excellent written and verbal communication skills. Proficiency in Microsoft Office1 Suite. A keen eye for detail and accuracy. A positive attitude and a team-oriented approach. Why Join SaskPower? Competitive Compensation and Benefits: Enjoy a comprehensive benefits package. Career Growth: Advance your career through professional development opportunities. Inclusive Workplace: Work in a diverse and inclusive environment. Meaningful Work: Contribute to powering Saskatchewan's future. Ready to Power Your Career? Apply by November 28, 2024 to be considered for this exciting opportunity. We value diversity and inclusion and encourage applications from all qualified individuals, including Indigenous Peoples, members of visible minority groups, persons with disabilities, women, and LGBTQ2S+ individuals. Let's power the future together!

Are you passionate about the law? If you thrive in a team environment where your attention to detail, ability to take initiative and client service skills are key, come join us as a Legal Assistant! We are looking for a motivated and positive new member to join our team, who thrives on keeping others organized and providing excellent service. We are seeking an experienced Legal Assistant to work independently and ensure that all tasks and requests are completed accurately and in a timely fashion. Your success will be measured by your ability to achieve timely results in the context of a respectful, inclusive and service-minded style. What will you be doing? Prepare and proofread legal and administrative documents Carry out file management processes, including maintaining and organizing legal files, both electronically and hardcopy Manage a bring forward system for a legal practice (i.e. a diarization system) Compile and prepare pleadings, trial binders, factums, briefs and other information packages Respond to telephone inquiries from City of Edmonton contacts and the public Obtain and prepare meeting agendas and schedule and prepare for meetings Conduct Land Title/Registry searches and register documents at Land Titles Create cheque requisitions and other forms of payment, including related follow-up Enter data into various software systems and programs, including transcription from oral and hand-written copies and creating miscellaneous forms, documents, labels, etc. Prepare and distribute correspondence Gather and prepare information for reports, audits, and other documents Responsible for ongoing calendar management Provide support to the team as required Additional related duties as assigned Qualifications : Completion of the twelfth (12th) school grade Successful completion of a related Office Assistant; Legal Major, Certificate program from an approved business school/college. A Legal Assistant/Paralegal Diploma will also be considered Minimum of three (3) years of experience working as a Legal Assistant or in a Legal Environment Litigation experience and experience with Alberta Rules of Court and Civil Litigation is required Assets: Experience with electronic document management systems Skills required for success: Act with discretion and good judgment in regards to confidentiality Working knowledge of Gmail, Google Calendar, Google Drive, and Microsoft Office (including Word and Excel) Proficient and accurate typing skills, including spelling, grammar, and punctuation Excellent organization and file management skills Ability to work independently and manage complex workloads with high attention to detail Ability to prioritize tasks from multiple sources Alignment to our Cultural Commitments and Leadership Competencies (https://bit.ly/4brRrXm) Embracing a culture of equity, diversity, reconciliation and inclusion Conditions of Employment: Hire is dependent on a Criminal Records Check (CRC) security clearance that is satisfactory to the City of Edmonton and is a requirement of this position. There may be a cost associated with this requirement. Work Environment: Note: This position may be eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52. The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance. The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact employment@edmonton.ca. Learn more about our benefits https://bit.ly/COEbenefits . Up to 2 temporary, full-time positions for up to 11 months Hours of Work: 33.75 hours per week Salary Range: $28.644 - $35.917 (Hourly) Talent Acquisition Consultant: TD/MZ Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.     Classification Title : Legal Assistant Posting Date : Jan 31, 2025 Closing Date : Feb 7, 2025 11:59:00 PM (MST) Number of Openings (up to) : 2 - Temporary Full-time Union : CSU 52 Department : Office of the City Manager Work Location(s) : Chancery Hall, 9th Floor, 3 Sir Winston Churchill Square Edmonton T5J 2C3

Your Next Opportunity Would you like to be a part of Canada’s leading and progressive Business Law firm? McMillan has an exciting opportunity as a Legal Administrative Assistant in our Montreal office in Business Law. As a member of the team, you will play a key role in managing legal and administrative aspects to a team of lawyers and/or law clerks/paralegals (“LPs”). What You’ll Bring You have strong administrative, organizational and interpersonal skills. You have a keen interest in Business Law and have experience working closely with LPs in preparing legal documents and agreements for, namely, closings and transactions. You are detail-oriented and are able to effectively meet deadlines, work well in a team setting, and provide an exceptional level of client service. You embrace evolving technology and have strong skills in Microsoft Word, Excel and PowerPoint. Prior experience with Desksite, IntApp and 3E or similar document management, file opening and accounting software required. What You’ll Do You will be the go-to person for your team who will depend on your guidance and support to keep them organized. As their champion, you will be involved in a wide variety of administrative tasks, including: supporting the day-to-day requirements of a team of three Partners and/or Associates, drafting and editing correspondence, management and organization of documents in our document system, office and file organization, preparation of accounts, preparation of expense reports, coordinating and scheduling meetings, calendar management, requesting conflict searches and opening new client matters, organizing meetings, travel, attendances at conferences and leveraging technology to service clients in an efficient and effective manner. Business Law tasks include : assisting with transactional documents, assisting with closing of transactions and preparing closing books, drafting and revising large documents and agreements, preparing execution copies and stand-alone signature pages, blacklining documents, compiling fully executed copies of agreements, downloading documents from data rooms and saving them to the document management system, and preparing working binders with documents and materials. McMillan Offers You Growth Mentorship and Support Training as Software Evolves Commensurate Compensation and Benefits Package Fun Work Environment McMillan = You Inclusion and diversity are essential elements of our culture at McMillan which coincides with our core values of respect, teamwork, commitment, client service and professional excellence. At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services. We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey! Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development. Let’s get started If this position is for you, and you reside in or around the Montreal area , we look forward to hearing from you. Click on the Apply Now button.   McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.622.4624 to submit your accommodation request. McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities and advance our firm’s values.  

Contributes to the overall success of Strategic Services, providing primary support to their designated executive and general support to Corporate Security, Legal & Corporate Affairs, ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures   Is this role right for you? In this role you will: Champions a customer focused culture to deepen client relationships and leverage broader Bankrelationships, systems and knowledge. Operational support to the CSO & VP’s including the coordination of day-to-day schedule activities;meetings, events, finance, and travel with the ability to anticipate conflicts and provide alternatives. Lead the development and distribution of strategic department communications in English & Spanish toensure the strategy, goals and department initiatives are understood globally. Provide support to the maintenance and upkeep of the department specific information platformsincluding SharePoint & Scotiabank Live. Strategic support to the department through database maintenance including HR tracking sheets, BCPcontact lists, learning development and skills matrix. Strategic document development and distribution including procedures, presentations, letters, attestations, and business plans. Planning support and execution of department events including town halls, strategy sessions, conferences, and celebrations. Managing the onboarding and offboarding activities of employees within the department as well as facilities and telephony related support. Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets. Manage the variance analysis and ensure it aligns on a monthly basis. Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activitiesand decisions. Actively pursues effective and efficient operations of their respective areas in accordance with Scotiabank’s Values, its Code of Conduct and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk. Champions a high performance environment and contributes to an inclusive work environment.   Do you have the skills that will enable you to succeed in this role? We'd love to work with you if you have: This position deals with numerous sensitive issues, requiring strict confidentiality and accuracy. The incumbent is expected to troubleshoot and make independent decisions within defined parameters on day to day assignments and seek guidance/clarity on policy and objectives. Bilingual in Spanish Degree in Business Administration or equivalent experience. Excellent interpersonal and written skills to communicate with management, business lines as well as working in a team environment. 3+ years of general communications experience. Advanced knowledge of MS Office suite and software tools as applied to the position. Strong understanding of Scotiabank’s organizational structure and adaptability to the operational environment.   What's in it for you: Is guided by Bank policy and receives general direction from the Director. Functions independently to ensure that the assigned tasks and project objectives are met. Participates in ad hoc projects in consideration and to align with department budgets. Build effective working relationships to collaborate with and help team members and managers. Actively participating and contributing to touch bases and team meetings Encouraging the generation of new ideas and approaches Actively share knowledge and experience to enhance the development of all team members   Location(s): Canada : Ontario : Toronto Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets. At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.  

Halifax Regional Municipality is inviting applications for the permanent, full-time position of Legal Assistant to support the Prosecutions Division in Legal Services, part of the Legal & Legislative Services Business Unit. The incumbent for this position should have exceptional attention to detail, act with integrity and have excellent interpersonal skills. Halifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality’s core values. We have an Employment Equity Policy, and we welcome applications from African Nova Scotians and Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities and 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application. The Legal Assistant is responsible for a wide variety of legal and administrative duties within the division. General duties include reception support, managing calendars, processing and preparing correspondence, responding to inquiries, interacting with internal clients, external parties, and the general public and opening, closing and processing files for archiving, as well as creating reports and processing invoices and expense claims. Broad and thorough knowledge of legal concepts, practices and principles is essential for this role. In the Team environment of Legal Services, Legal Assistants may be required to work for several lawyers at the same time and also support the overall management of the department including duties such as library maintenance (including book updates) and supply ordering. For the full list of duties and responsibilities associated with this position, please email jobs@halifax.ca for a copy of the full job description. DUTIES AND RESPONSIBILITIES: In the Team environment of Legal Services, in addition to general legal assistant duties, Legal Assistants may be required to have additional expertise in one or more of the following areas of law: Litigation, Prosecutions, Real Property, and Advisory Services (Advisory Services, Corporate/Commercial and/or Real Property). This position is currently dedicated to the Prosecutions division. Prosecution Specific Responsibilities: Provides overall administrative support to Crown Prosecutors including file maintenance, court scheduling, document preparation and assembly Prepares and reviews municipal prosecution and appeal files Process routine disclosure for all prosecution files Tracks court dates and adjournments, validates officer/investigator vacation schedules, manages court appearances, trial follow up work, preparation of weekly application docket, etc. Prepares court documents and arranges for filing and service, as required Responds to inquiries from public, policing agencies, law firms and Provincial Court staff Gathers and maintains appropriate data for preparation of required reports Provides back-up support for Coordinator, Municipal Prosecutions, when required Experience with JEIN considered an asset Reviews and approves insurance withdrawals and makes recommendation to prosecutor in this role, when required QUALIFICATIONS Education and Experience: Legal Assistant or Paralegal diploma from a recognized post-secondary institution Minimum of two years current, related experience in a Legal Assistant role Experience with general litigation, criminal law or prosecutions would be considered an asset Experience with police records or working in a police environment (HRP or RCMP) considered an asset An equivalent combination of education and experience will be considered Technical / Job Specific Knowledge and Abilities: Excellent interpersonal and communications skills, both written and verbal Strong customer service orientation, ability to deal with individuals under stressful situations Excellent writing and proofreading skills with attention to detail, including proper spelling, grammar, and punctuation for complex documentation Time management skills and the ability to prioritize tasks with minimal supervision Proficiency and expertise in the use of current office technology and related software (i.e.: Microsoft Office (Word, Outlook, Excel & PowerPoint), scanner, copier, etc.) Ability to work effectively both independently and on a team on a multitude of tasks in variable situations Knowledge of legal terminology and ability to draft legal documentation as required Understanding of legal reference materials, procedures, and legal filing systems Ensures compliance with court filing practices Strong sense of ethics and the ability to handle sensitive and confidential or private information with tact and discretion; Professional, responsive, and positive work attitude is critical; must be punctual and reliable, resourceful and flexible Knowledge of data privacy laws considered an asset Experience using case management software considered an asset Web-based research skills using reputable and authorized sources. Familiarity with Government and legal web-based search tools, i.e., Property Online, Registry of Joint Stock Companies, JEIN, CanLii, Quicklaw, Westlaw, etc. considered an asset Knowledge of municipal issues, administration and government including council processes and procedures, By-laws, Halifax Regional Municipality Charter, Municipal Government Act, and Civil Procedure Rules considered an asset Thorough knowledge and understanding of court proceedings, appeal processes, statutes, court decisions, ordinances, resolutions, and legal documentation considered an asset Security Clearance Requirements : Applicants may be required to complete an employment security screening check. Please note – Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates, who are selected for testing, may be tested in a group setting, scheduled at the employer’s discretion. Competencies: Values and Ethics, Organizational Awareness, Customer Service, Communications, Valuing Diversity, Teamwork and Cooperation, Organization and Planning WORK STATUS: Permanent, Full-time HOURS OF WORK: Monday – Friday, 35 hours per week. May require some overtime based on operational requirements SALARY: Non-union NU3 ($51,360-$66,470). Compensation is commensurate with experience and training. WORK LOCATION: 1809 Barrington Street, CIBC Building, 7th Floor, Halifax, NS CLOSING DATE: Applications will be received up to 11:59 pm on Tuesday, January 28, 2025 and must include a cover letter and resumé. We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted. During the recruitment process, applicants have the right to request accommodation. Applicants invited to participate in an assessment process (such as an interview or testing) and who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process. Qualified HRM retirees may also be considered for competition. In these circumstances, a form of employment may be offered, including term and/or contract employment.  

Position: Legal Assistant (Corporate/Wills Law Practice Groups) Contract Type : Maternity Leave Coverage Salary Range : $45,000 - $55,000 annually Location : Sullivan Mahoney LLP, Niagara Falls, Ontario About Sullivan Mahoney LLP Sullivan Mahoney LLP is Niagara’s largest law firm, renowned for delivering comprehensive legal services to a diverse client base. Our firm upholds a tradition of excellence, providing strategic and cost-effective legal advice to protect and enhance client interests. We are committed to impeccable service, pragmatic legal counsel, and complete dedication to our clients. Beyond our client focus, we are deeply committed to giving back to our communities through charitable donations, fundraisers, and sponsorships. Join a team that values professional development, community involvement, and innovation. Position Overview The Legal Assistant role supports the day-to-day activities of lawyers within the Corporate and Wills Law practice groups. The position entails preparing documents, managing administrative tasks, and facilitating effective communication between lawyers, clients, and external contacts. This contract position offers an excellent opportunity to work in a dynamic legal environment in Niagara Falls. Key Responsibilities Provide administrative support, including scheduling, client reception, file management, and documentation organization. Draft, review, and manage legal documents. Prepare account-related materials such as docket entries, billing summaries, and invoices. Facilitate communication between lawyers, clients, and external contacts. Handle corporate and commercial files from inception to completion, including drafting wills and acting as a second witness. Stay updated on changes in specialty areas and adapt procedures accordingly. Perform other duties as assigned. Qualifications Knowledge and Skills Experience in a Corporate Law role within a legal environment. Knowledge of corporate and commercial files; experience with commercial real estate is an asset. Familiarity with ordering and receiving corporate searches is beneficial. Proficiency in Microsoft Office applications and legal software such as PC Law. Proven ability to provide administrative support across a variety of functions. Excellent organizational skills and ability to prioritize and manage high workloads. Initiative, accountability, and flexibility in a dynamic environment. Strong decision-making skills and ability to work independently. Team Support Exceptional attitude and work ethic. Willingness to assist team members proactively or upon request. Enjoy working in a collaborative team environment in Niagara Falls. Commitment to supporting and enhancing the firm’s presence and goals. Additional Information At Sullivan Mahoney LLP, we recognize the contributions of our talented and dedicated staff. We offer competitive salaries and benefits while fostering a supportive and inclusive workplace culture. Our firm is committed to diversity, equity, and inclusion, striving to create an environment that respects collaboration and innovation. We encourage candidates who share these values and bring diverse ideas and perspectives to apply. How to Apply We thank all applicants for their interest. However, only those selected for an interview will be contacted. Sullivan Mahoney LLP is committed to accommodating individuals with disabilities. Please inform us of any accommodations required during the recruitment process. Employment Equity Statement At the core of our innovation and success is the diversity of our workplace. Sullivan Mahoney LLP strives to embody respect, collaboration, and inclusion while maintaining a strong commitment to employment equity. We seek qualified candidates who will contribute to the diversification of ideas and perspectives.

Position: Legal and Disclosure Administrative Assistant - Flex Department : Legal Services Location : Peel CAS, 25 Capston Dr., Mississauga, Ontario Application Deadline : January 23, 2025 Hourly Grade : 12 Union ($31.52 - $39.00/hour) Contract Duration : Until November 30, 2025 (subject to change) Summary of Duties and Responsibilities Reporting to the Legal Services Supervisor, the Legal and Disclosure Administrative Assistant (Flex) provides comprehensive administrative support to the Legal Advice Services Branch. Key responsibilities include: Principal Responsibilities Legal Administrative Assistant File documents with court as needed. Maintain legal files in the Child Protection Information Network (CPIN) and physical records, ensuring accuracy and completeness. Review, format, and edit draft documents before finalization by Legal Counsel. Assist with service of court documents electronically or by mail and coordinate with child protection workers or process servers. Prepare procedural documents and draft Court Orders for review and submission. Commission affidavits under the Commissioner for Taking Affidavits Act. Schedule court dates with the Trial Coordinator. Prepare correspondence and respond to inquiries from external professionals regarding court-related matters. Close legal files in databases and scan/upload documents to CPIN. Provide coverage for routine tasks of other Legal Administrative Assistants as needed. Disclosure Associate Support the legal department with information and records requests. Process access and disclosure requests, adhering to legal requirements and timelines. Monitor disclosure emails/voicemails and liaise with clients. Prepare information for disclosure, balancing access rights with confidentiality under applicable legislation. Assist staff with disclosure-related policies and processes in consultation with legal counsel. Perform other related duties as required. Job Specifications/Competencies Knowledge of the Child, Youth and Family Services Act, Rules of Civil Procedures, and Family Law Rules. Familiarity with legislation such as PHIPA, PIPEDA, and Information and Privacy Commissioner Orders. Strong analytical and problem-solving skills, with sound judgment for handling sensitive matters. Excellent written and verbal communication skills for liaising with staff, legal counsel, courts, and external organizations. Organizational skills to manage workloads and prioritize competing deadlines. Advanced proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint, SharePoint) and Adobe Acrobat. Ability to use and learn relevant software, including CPIN and record management systems. Class G license and daily access to a vehicle. Flexibility to work outside regular business hours with approval. Bilingual in French and English is an asset. Qualifications Completion of a College Certificate/Diploma in Legal Administration, Court and Tribunal Administration, or Business Administration, or an equivalent combination of education and experience. 2-3 years of experience handling confidential and sensitive information. Other qualifications as deemed appropriate by the Chief Counsel. What We Offer Competitive salary and comprehensive benefits package. Hospitalization and prescription drug coverage. Hybrid remote work options. Employee Assistance Plan. Wellness Programs. Extensive training opportunities. Pension Plan through OMERS. Onsite gym and staff lounge. About Peel CAS Peel Children's Aid Society (Peel CAS) protects children, strengthens families, and supports communities. With over 10,000 families served annually, Peel CAS leads initiatives like the Youth Wellness Hub and the Child Welfare Immigration Centre of Excellence, making a significant impact in child and youth welfare. We emphasize Diversity, Equity, and Inclusion (DEI) and commit to Truth and Reconciliation, ensuring a workplace reflective of the community we serve. How to Apply Submit your application online by 5:00 PM EST on January 23, 2025. We contact only applicants selected for interviews. Peel CAS is an equal opportunity employer. Accommodations for applicants with disabilities are available upon request during recruitment and throughout employment. For assistance, contact tkhaira@peelcas.org .  

Elevate Your Legal Career at Osler, Hoskin & Harcourt LLP Join Our Dynamic After-Hours Document Support Team Are you a highly motivated legal assistant with a knack for efficiency and accuracy? Osler, Hoskin & Harcourt LLP, a leading Canadian law firm, is seeking a talented individual to join our After-Hours Document Support Centre. What You'll Do: Precision and Efficiency: Create, revise, and format legal documents to the highest standards. Technical Expertise: Convert PDFs, run comparisons, and troubleshoot complex document issues. Client-Focused Support: Provide timely and effective support to legal professionals. Quality Assurance: Ensure the accuracy and timeliness of all deliverables. Continuous Learning: Stay up-to-date with the latest legal technologies and industry best practices. What You'll Need: Proven Experience: Minimum of 5 years of experience as a legal assistant. Technical Proficiency: Strong command of MS Office Suite, iManage, Adobe, and other legal software. Attention to Detail: Meticulous eye for detail and a commitment to accuracy. Strong Work Ethic: Ability to work independently, prioritize tasks, and meet tight deadlines. Team Player: Collaborative mindset and a willingness to work as part of a team. Why Choose Osler? Dynamic Work Environment: Experience the excitement of a fast-paced legal practice. Career Growth: Opportunities for professional development and advancement. Competitive Compensation and Benefits: Enjoy a comprehensive benefits package. Inclusive Culture: Work alongside diverse and talented individuals. Hybrid Work Model: Balance work and life with a flexible work arrangement. To Apply: If you're ready to take your career to the next level, please submit your cover letter and resume. Note: All offers of employment are conditional upon successful completion of background and reference checks. Osler is committed to fostering an inclusive and accessible workplace. Accommodations are available on request for candidates throughout all stages of the recruitment process.

Job Posting: Contract Specialist Description: Legal Services – Research in the Office of General Counsel, People & Culture is seeking a Full-Time Regular Contract Specialist to join the team. The University of Calgary is a dynamic, innovative institution and a leader among Canada’s next-generation universities. Known for embracing opportunity, creativity, and change, UCalgary supports research, discovery, and learning across all disciplines. Serving over 31,000 students in more than 200 programs, the university fosters talent that drives innovation, improves lives, and contributes to society. The Legal & Intellectual Property (IP) Division is essential to the university’s research enterprise, facilitating agreements between faculty and external partners such as industry, government, and funding agencies. With nearly 300 active files at any time, the division delivers high-quality, timely support to advance the university’s mission. As a Contract Specialist , you will play a pivotal role in managing research agreements and fostering collaboration. Reporting to the Director of Research Agreements, you will handle all aspects of contract negotiation and management, ensuring agreements align with the university's strategic goals. Key Responsibilities: Manage the full lifecycle of research agreements, including drafting, revising, negotiating terms, and obtaining signatures with minimal supervision. Review agreements from external entities, propose alternative language, and escalate issues to the Director or legal counsel as necessary. Resolve conflicts while balancing the interests of faculty members, external partners, and the university under tight deadlines. Guide faculty on optimal strategies and collaborate with external partners to secure agreements. Build and maintain strong relationships with stakeholders, including faculty, university departments, and sponsors. Share knowledge and collaborate with team members to improve processes and outcomes. Ensure timely completion of a diverse portfolio of legal files to meet individual and departmental objectives. Qualifications: Bachelor’s degree preferred; equivalent experience in contract management or negotiation will be considered. Specialized training in contracts or negotiation is an asset. 4–7 years of professional experience in legal transactions, contract management, or a related field; university experience is an advantage. Proficiency in MS Office and familiarity with database tools is required. Skills & Abilities: Exceptional conflict resolution and negotiation skills under time constraints. Ability to assert and defend university interests while fostering positive relationships. Strong independent problem-solving and decision-making capabilities. Excellent communication skills, both written and verbal, with the ability to explain complex concepts clearly. Composure and professionalism when dealing with ambiguity or conflict. Effective prioritization and organizational skills to manage multiple files concurrently. Why Join Us? At UCalgary, you’ll be part of an entrepreneurial university committed to creating a supportive, inclusive, and culturally rich environment. The university is actively advancing its Indigenous Strategy and encourages diverse applicants to contribute to its mission of excellence in research and education. We welcome applicants from all backgrounds and provide accommodations to ensure an equitable hiring process. If you have the skills and passion for this role, we encourage you to apply—even if you don’t meet every qualification. Application Deadline: January 9, 2025 How to Apply: Visit the University of Calgary Careers website for more information and to submit your application. About the University of Calgary: UCalgary is recognized as one of Canada's top research universities and a hub for entrepreneurial thinking. Its focus on innovation and experiential learning prepares students for success in a rapidly changing world. With a commitment to equity, diversity, and inclusion, the university fosters an environment where all individuals can thrive. We value diverse perspectives and encourage applications from women, Indigenous peoples, persons with disabilities, racialized minorities, and individuals of diverse sexual orientations and gender identities. Preference will be given to Canadian citizens and permanent residents.

The Team The Natural Resources, Transportation, and Indigenous Legal Group (NATRIL), Legal Services Branch, Ministry of Attorney General, is an established team of around 150 professionals. Within NATRIL, there is one unit dedicated to historical research, and four units dedicated to unique areas of law that involve both solicitor work, as well as civil litigation. The Attorney General is the legal advisor to the government of British Columbia and is charged with ensuring that the administration of public affairs is carried out in accordance with the law. The Ministry of Attorney General is structured to carry out this mandate under the direction of the Attorney General, and Legal Services Branch supports the Ministry in fulfilling this mandate by serving as legal advisor to government in civil law matters. Legal Services Branch provides legal advice to government and ensures that legal risks associated with government operations are reduced. Legal Services Branch’s clients include all Ministries of the government, Cabinet and certain public agencies. The Role We are recruiting up to three regular, full-time legal assistants for the Indigenous Legal Relations, Barrister Unit. We are looking for exceptional candidates with at least one full year of civil litigation support experience in a Canadian jurisdiction (within the last five years) working in a legal office as a legal assistant (or similar and equivalent support position). You can expect in the Indigenous Legal Relations, Barrister Unit, a supportive, friendly and inclusive workplace culture where teamwork and respect are top priorities, and a workplace that is fully accessible. If you are an efficient and confident individual, with strong interpersonal skills, and a self-starter with a mature work ethic, we are looking for you! The responsibilities of this position include providing legal and administrative assistance to barristers in the preparation of correspondence, pleadings, arguments, applications, etc., as well as compiling, organizing, binding and serving litigation support materials in proper form and within prescribed timelines, managing communication records to ensure completeness for reference and reporting, coordinating schedules for examinations, hearings, trials and meetings, maintaining precedents and bring forward system(s) to ensure that litigation deadlines are not missed, as well as significant file management responsibility for large litigation files. Familiarity with the steps in the flow of litigation is a strong asset and facilitating a pro-active approach to the assigned tasks and responsibilities. Working knowledge of both legal processes and Law Society Rules are required, including an understanding of solicitor/client privilege and conflicts. Also required are excellent organizational skills, strong attention to detail, a high level of initiative and self-motivation, as well as flexibility in responding to shifting work demands, including working overtime when necessary. The successful candidate will be a collaborative team player and able to work well under pressure. Strong time-management skills and the ability to prioritize are essential. Exceptional proof-reading and editing skills are required. In order to be considered for these positions, your application must clearly demonstrate how you meet the job requirements listed below. Qualifications: Education and Experience Requirements Secondary school graduation or equivalent. Completion of a Legal Administrative Assistant program from a recognized institution, or equivalent experience gained through an administrative support role in a legal office environment. One full year of experience (within the last five years) providing legal assistant support to civil litigation counsel, or one full year of experience in a similar and equivalent administrative support position in a legal office environment in a Canadian jurisdiction. Preference may be given to applicants with one (1) or more of the following: Applicants that have a Certificate in Legal Office Administration. Applicants with more than one year of experience (within the last five years) providing legal assistant support to civil litigation counsel in a Canadian jurisdiction.   For questions regarding this position, please contact Jaime.Taylor@gov.bc.ca. About this Position: We currently have up to three regular, full-time positions. These positions are based in Victoria. An eligibility list may be established to fill future temporary and permanent vacancies. These positions are excluded from union membership. A Criminal Record Check will be required. Employees of the BC Public Service must be located in BC at the time of employment. What do we have to offer? Regular, Full-Time Employees and Benefits: Paid vacation (20 working days to start). Leave for personal matters (family illness, weddings, birth or adoption, funeral leave, cultural leave for Indigenous employees, household emergencies and moving, etc.). Extended health and dental care, pension plan and life insurance. Pacific Leaders scholarships for public servants, as well as for children of public servants. Other: Employee assistance program available 24/7. Internal corporate learning and education available to all BC Public Service employees. Accessible worksite, BC Transit ProPASS available for purchase through payroll deductions, and the worksite is near a city parkade. The capital of British Columbia, Victoria, is a beautiful city with stunning beaches and harbours, and a variety of Provincial parks to explore. Located on Vancouver Island, Victoria offers a bustling downtown scene and has a wide range of restaurants and entertainment venues to choose from. Working for the BC Public Service: The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace. We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process. The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews. The BC Public Service is an award-winning employer and offers employees competitive benefits, flexible working arrangements, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer. How to Apply: Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting. Cover Letter: YES - A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process. Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying. Questionnaire: YES - You will need to complete a basic questionnaire to demonstrate how you meet the job requirements. Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation. Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.

Job Overview We are seeking a dedicated and detail-oriented Legal Assistant to join our dynamic legal team. The ideal candidate will provide essential support to three+ lawyers and contribute to the smooth operation of our office. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks effectively in a fast-paced environment. Required Skills The successful applicant must have: Excellent Microsoft office computer skills Word (including tables, mail merges, styles, tracking, formatting) Excel (including creating and editing spreadsheets, researching formatting issues and formulas, troubleshooting) Outlook PowerPoint (including formatting & editing, troubleshooting) Excellent Adobe Acrobat Pro skills, including ability to use security features, tabs and to create pdf briefs, and other submissions for filing with labour boards and tribunals Excellent organizational skills and attention to detail Formal training as a legal assistant and/or experience working for a law firm or in-house legal department Knowledge of the labour movement and unions an asset Bilingualism (English/French) an asset Experience with Legal Tracker or similar case management software a strong asset The successful applicant will be part of the union’s Canadian National Office and work in a team of six lawyers, an articling student and two Legal assistants. Duties include: Providing legal support to three+ lawyers or up to six lawyers & articling student during times when other legal assistant is absent Administrative and organizational support for the work of the department, including lawyers' calendars, travel bookings and filing of expenses Using and understanding standard forms, procedural rules for filing, and related practices of various statutory tribunals such as Ontario Labour Relations Board, Human Rights Tribunals and Canada Industrial Relations Board Finalizing documents and arranging for service and filings in accordance with strict and sometimes overlapping deadlines Preparing and copying litigation materials precisely and on short notice Upkeep and filing of Board Certificates – electronically and manually Upkeep of legal library on a weekly basis, including interfiling subscription updates and tracking legal materials received and verifying accuracy of invoices from legal publishers; monitoring subscriptions for department (distribution, suspension, use & review) Binding documents into books with electric and manual binding equipment (requires standing for extended periods) Receiving and reviewing outside lawyers’ invoices for accuracy and compliance with USW policies and procedures (including reporting of hours and hourly rates); preparing all associated correspondence and reports and providing those to USW Lawyer and sending same to headquarters with memo from lawyer approving and requesting payment At the request of USW Legal Department, communicating with law firms about issues associated with billing, including accuracy and rates; communicating with headquarters about outstanding accounts and payments Drafting correspondence, editing and copy editing, formatting, finalizing Preparing affidavits of service and arranging for Process Servers Proofreading of legal and general documents, and documents from other departments Effectively using Outlook calendars to communicate, schedule and organize within department Assisting with schedules to ensure deadlines are adhered to Setting up conference calls & videoconferences (mostly using Zoom) and booking meeting rooms using Outlook Assisting with conference arrangements and registration (occasional travel opportunities) Sorting & distributing incoming department mail, processing outgoing mail Handling incoming and outgoing courier packages Assisting with collating and stuffing bulk mailings, and occasionally with office-wide outgoing mail Maintaining accurate and up-to-date electronic contact information Posting department documents and information to the website Monitoring website to ensure up-to-date info for the legal department Preparing responses to articling applications and all subsequent correspondence and binders needed during the application process each year Maintaining electronic and physical filing and storage system(s) Lifting and moving bankers’ boxes containing large files, while arranging file room and archiving files Opening new files, both electronically and manually Maintaining electronic records in database on-line and managing storage of thousands of archived files at Iron Mountain (sending, retrieving, reviewing for shredding) Maintaining confidentiality of files and information covered by solicitor-client privilege Scanning documents for electronic storage Photocopying, including occasional use of production copiers Maintenance of stationery cupboard, including facsimile, printer, and photocopier supplies & ordering supplies as needed Providing reception relief on a rotation basis, and as needed during absence of receptionist Providing general office support or support for other Departments as requested by or through Office Coordinator or Administrative Assistant The successful applicant must have a professional and courteous personality, and respond positively to members, callers and visitors at the office. Must be capable of a high level of accuracy and the ability to prioritize in this deadline-oriented department. Collaboration, cooperation and the ability to work closely with other legal support staff are key. We require a willingness and ability to discuss, evaluate, initiate, review and revise procedures in a professional manner. Demonstrate a willingness to undertake training to learn new databases, software, or processes. Must be capable of maintaining confidentiality and security of documents, files and offices. Must be able to handle occasional receptionist duties in an effective and tactful manner, and to ensure security and protocol routines are adhered to. All department support staff are expected to use initiative and organizational skills to help ensure the department's smooth running. USW is committed to employment equity and encourages applications from members of equality seeking groups, including women, people of colour, Indigenous people, people with disabilities, as well as members of the 2SLGBTQIA+ community.

Work Location: Saint John, New Brunswick, Canada   Hours: 35   Line of Business: Legal   Pay Details: $47,900 - $71,900 CAD   TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs.   As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.   Job Description: TD Insurance is part of TD Bank Financial Group, one of Canada’s largest financial institutions. TD Insurance helps protect clients from the ‘accidents of life’ with a wide range of products including credit protection, life, health, travel, home and auto insurance. With more than three million clients, TD Insurance authorized products and services are available online, over the phone, and through a network of more than 1,000 TD Canada Trust branches. In Canada, we have two lines of business, General Insurance and Life and Health. Our General Insurance business is one of the top home and auto insurance groups in Canada and the national leader in group insurance and affinity marketing. Our Life and Health business is the number one provider of critical illness insurance and direct life and health insurance in Canada. At TD Insurance, we are committed to fostering an inclusive, accessible environment. With a Canada-wide workforce of over 4,000 employees and offices in Quebec (Laval, Montreal), Ontario (Etobicoke, Toronto, North York, Burlington, and Peterborough), Atlantic Canada (Halifax, Saint John), Calgary and Edmonton, our company is always growing and can help you to grow. TD Insurance offers a stable and dynamic work environment where talent is appreciated and professional development is taken seriously. More than just a job, we offer rewarding careers   This opportunity will provide legal secretarial support to one or more lawyers. Maintain a close and highly responsive relationship to the day-to-day activities of the Lawyer(s). Main Responsibilities Prepares, through transcription of written or recorded documents, complex legal documents i.e. correspondence, factums, motions, summonses etc. Drafts standard legal documents, correspondence and pleadings for review by lawyer(s). Edits grammar, punctuation and spelling as needed. Exercises initiative and judgment in Lawyer’s absence, i.e., negotiates extensions of time. Prioritizes and responds to diverse incoming communications. Manages Lawyer's calendar i.e., schedules appointments, coordinates appearances. Resolves scheduling conflicts on own initiative. Answers a wide variety of telephone inquiries based on knowledge of case. Responds to inquiries exercising good judgment and discretion. Composes complex (non-technical) correspondance. Establishes, maintains, and when necessary, revises Lawyer's files. Performs research, reviews and prepares documents in accordance with project objectives and in consultation with Lawyer, Law Clerk or Legal Office Manager. Provides training to legal assistants and has the ability to answer technical questions. May also provide training to lawyers, law clerks and other office personnel. Exercises initiative to propose, develop and maintain standard office precedents and procedures.   Performs additional duties as requested such as: Arranges medical exams. Reception relief. Maintains lists of witnesses, Subpoenas, fees, etc. Requests fees for payment from Claims department. Participates in arranging lawyer’s files for easy access during trials. Informs witnesses of scheduled court appearances. Maintains Law Library. And other miscellaneous duties as may be assigned from time to time.   Responsible for answering questions and providing guidance and training for less experienced legal assistants. May serve as a group leader; coordinate workflow, review completed work of other legal assistants.   Qualifications Bilingual in French and English is an Asset College diploma in legal secretarial and 5+ years of litigation experience Ability to proof and edit legal documents You are a motivated self-starter with capability to work productively under pressure Excellent oral and written communication skills Strong interpersonal and client service skills, professional and positive demeanour Superior organization and priority setting skills, strong work ethic and ability to multi-task Ability to be conceptual and a creative problem solving skills Intermediate MS Office skills; knowledge of standard office equipment and word processing   #LI and #IN   Who We Are: As part of TD Bank Group, one of Canada's largest financial institutions, at TD Insurance, we care for Canadian families, making it easy to get the best advice, protection, and support in their moments of need, always.   TD Insurance offers a wide range of products, including General Insurance and Life and Health. More than four million customers count on us.   As the largest direct to consumer insurer in Canada, we are always innovating and providing exciting and rewarding career opportunities for our Canada-wide workforce.   Our Total Rewards Package Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical, and mental well-being goals. Total Rewards at TD includes a base salary, variable compensation, and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off, banking benefits and discounts, career development, and reward and recognition programs. Learn more   Additional Information: We’re delighted that you’re considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we’re committed to providing the support our colleagues need to thrive both at work and at home.   Please be advised that this job opportunity is subject to provincial regulation for employment purposes. It is imperative to acknowledge that each province or territory within the jurisdiction of Canada may have its own set of regulations, requirements. Colleague Development If you’re interested in a specific career path or are looking to build certain skills, we want to help you succeed. You’ll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities. Whether you have a passion for helping customers and want to expand your experience, or you want to coach and inspire your colleagues, there are many different career paths within our organization at TD – and we’re committed to helping you identify opportunities that support your goals. Training & Onboarding We will provide training and onboarding sessions to ensure that you’ve got everything you need to succeed in your new role.   Interview Process We’ll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call. Accommodation Your accessibility is important to us. Please let us know if you’d like accommodations (including accessible meeting rooms, captioning for virtual interviews, etc.) to help us remove barriers so that you can participate throughout the interview process. We look forward to hearing from you!   Language Requirement (Quebec only):

Thrive in a Supportive Environment at Aird & Berlis LLP Launch Your Legal Assistant Career in Thriving Toronto or Vancouver    

Full job description Job Summary: Position provides administrative and paralegal support to the General Counsel, gategroup, North America. Main Duties and Responsibilities: · Supports matter management system and intake of legal matters · Reviews and processes law firm invoices, and prepares monthly financial reports · Performs clerical duties such as filing, copying, and collating documents · Answers telephone calls and responds to general inquiries for the Legal Department · Screens and routes mail and correspondence for legal department · Arranges meetings and department events · Arranges travel plans and itineraries · Manages documents, including litigation files, contracts, and corporate books · Assists In-House Corporate Counsel and Paralegals with preparation of legal documents, such as filings, reports, and other documentation · Develop processes to enhance and build Legal Department efficiencies · Supports In-House Counsel and Paralegals on discovery requests, subpoenas, or other similar inquiries · Performs research with guidance from Legal team members · Assists In-House Corporate Counsel by reviewing and editing templates and agreements entered by or on behalf of gategroup entities · Other duties assigned by the General Counsel Qualifications Education: · Bachelor’s Degree Work Experience: · 2-4 years previous work experience in a law firm or corporate legal department Technical Skills: (Certification, Licenses and Registration) · Paralegal Certificate Preferred Language / Communication Skills: · Team player with excellent organizational skills · Strong research skills · Ability to work independently and manage time effectively in an active, fast-paced corporate environment · Ability to use judgment, tact, and discretion · Ability to quickly assimilate oral and written data, analyze facts and draw logical conclusions · Ability to maintain records, and prepare reports and correspondence · Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists · Ability to synthesize complex and diverse information · Attention to detail · Demonstrated focus on conflict resolution and confidentiality · Dependability as member of smlall, cohesive team · Strong interpersonal skills and ability to work well with cross-functional teams · Strong PC skills including MS Word, Excel, SharePoint and PowerPoint · Ability to write effectively and informatively · Ability to effectively present information and respond to questions from a variety of sources gategroup Competencies Required to be Successful in the Job: · Thinking – Information Search and analysis & problem resolution skills · Engaging – Understanding others, Team Leadership and Developing People · Inspiring – Influencing and building relationships, Motivating and Inspiring, Communicating effectively · Achieving – Delivering business results under pressure, Championing Performance Improvement and Customer Focus Demonstrated Values to be Successful in the Position Employees at gategroup are expected to live our Values of Excellence, Integrity, Passion and Accountability. To demonstrate these Values, we expect to observe the following from everyone: · We treat each other with respect and we act with integrity · We communicate and keep each other informed · We put our heads together to problem solve and deliver excellence as a team · We have passion for our work and we pay attention to the little details · We foster an environment of accountability , take responsibility for our actions and learn from our mistakes · We do what we say we will do, when we say we are going to do it · We care about our coworkers, always taking an opportunity to make someone’s day better The above statements are intended to describe the general nature and level of the job being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. gategroup reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. gategroup – an equal opportunity employer. We are committed to workforce diversity and actively encourage all qualified persons to seek employment with us, including, but not limited to, racial and ethnic minorities, women, veterans and persons with disabilities.  

Cohen Highley LLP is currently recruiting a Legal/Administrative Assistant for our London office. This position requires the successful candidate to be in office full-time. Qualifications: Demonstrated experience providing strong administrative support in a fast-paced environment Exceptional organizational and administrative skills with the ability to prioritize tasks effectively Strong verbal and written communication skills Commitment to excellent client service Ability to work independently and as part of a team Proficient with Microsoft Suite with emphasis on Outlook Ability to manage multiple priorities while maintaining attention to detail What you can expect in this position: Calendar management Co-ordinate and schedule meetings and appointments Tracking deadlines and maintaining a strong “bring forward” system Preparing Correspondence Opening and Closing Files Cohen Highley LLP provides a unique private practice culture that encourages professional growth in a collaborative, innovative and familial environment. Cohen Highley provides the opportunity to be part of a dynamic team of knowledgeable lawyers and staff. We are looking for candidates who share our values of exceptional client service and mutual respect. Deadline for submissions is Monday, January 6th, 2025. For more information about Cohen Highley, please visit our website at ww.cohenhighley.com. Cohen Highley LLP is an equal opportunity employer and is committed to promoting equality, diversity and inclusion in the workplace. Job Types: Full-time, Permanent  

Join a team dedicated to delivering outstanding client service. Cox & Palmer is a full-service, top-ranked Atlantic Canadian law firm with the knowledge and experience clients rely upon for solid legal solutions. The firm prides itself on a collegial work atmosphere and supportive team environment. We hire self-motivated, team-minded individuals with a strong work ethic, integrity and a commitment to client service. We are seeking a permanent, full-time experienced Legal Assistant to join our Fredericton office to provide legal administrative support to lawyers in the Labour and Employment practice group. SUMMARY OF RESPONSIBILITIES Accurate electronic and physical maintenance of client and administrative files; Draft legal documents and correspondence; Verbal and written communication with clients; Meet deadlines, ability to multi-task and prioritize incoming requests; Proofread, data entry, and document production; Establish and maintain a calendar and reminder system; and Other related duties, performed with a high degree of detail and accuracy. SKILLS & QUALIFICATIONS Spoken and written proficiency in English is required; Legal Assistant or Paralegal diploma from a recognized post-secondary institution is considered an asset; Above average proficiency in Microsoft applications and typing skills; and Detail oriented, strong organizational and time management skills. Cox & Palmer provides a competitive salary and comprehensive benefits: 100% Employer paid premiums for individual or family health and dental benefits; Pension with matching employer contribution and Tax-Free Savings Account (TFSA) program; Employee & Family Assistance Program (EFAP); Health & Wellness programs including customized online resource platforms and more; Personal Spending Allowance (PSA) Corporate rates on gym memberships, home/auto insurance, hotel and car rentals; “Casual Dress” policy; and Vacation, sick, and personal time allowances. APPLY This position will remain posted until successfully filled. Please click Apply Now to apply. Please submit a resume and covering letter to: NB Human Resources NBCareers@coxandpalmer.com We thank all candidates for their interest in Cox & Palmer; however, only those selected for an interview will be contacted.

Family Law Legal Assistant & Law Clerk – Blaney McMurtry LLP Location: Toronto, ON (Hybrid) Practice Group: Private Client Practice Group Why Work at Blaney McMurtry LLP? Blaney McMurtry LLP is a renowned full-service law firm located in downtown Toronto, with over 120 lawyers providing top-tier legal services. For more than 65 years, we’ve built a reputation for helping clients overcome challenges and seize new opportunities, grounded in a commitment to exceptional client service and results. We are looking for driven individuals who share our passion for excellence. Our firm values diversity and inclusion, creating a supportive work environment where staff are empowered to succeed. In return for your hard work and dedication, we offer a competitive salary based on experience, paid vacation, and a comprehensive benefits package that includes health, dental, and an Employee Assistance Program (EAP). We also encourage continuous learning and development through various training and professional growth opportunities. Position Overview: We are seeking a Family Law Legal Assistant & Law Clerk to join our Private Client Practice Group. This role is ideal for candidates who are highly organized, detail-oriented, and capable of working independently while managing multiple tasks. If you have a strong work ethic and share our passion for providing exceptional legal services, we’d love to hear from you. Key Responsibilities: Draft correspondence to clients, opposing counsel, and other legal professionals. Prepare court documents, including briefs, orders, 14B motions, and divorce applications. Assemble bills of costs, affidavits, books of authority, and answers to undertakings. Prepare and file Financial Statements, Certificates of Financial Disclosure, and other related documents. Book client meetings, schedule court appearances, and manage appointments. Handle service and filing of court documents, ensuring adherence to court rules. Manage data using DivorceMate and the firm’s document management system (MatterSphere). Proofread and format all legal documentation, ensuring accuracy and compliance with court requirements. Maintain and organize physical and digital files. Support additional administrative tasks as needed. Qualifications: 3+ years of experience as a Legal Assistant or Law Clerk in Family Law. Legal Assistant or Law Clerk certification from a recognized institution. Expertise in Family Law practices, including court filing rules and procedures across the Greater Toronto Area (GTA). Proficiency in MS Office, DivorceMate, Adobe, and document management systems. Strong time management and organization skills, with the ability to prioritize effectively. Attention to detail and accuracy in document preparation and proofreading. Knowledge of service and filing rules for court documents. Why Join Us? Competitive salary based on experience. Comprehensive benefits package, including health, dental, and Employee Assistance Program. Hybrid work model with 3 days in-office per week (potential for full-time in-office role). Professional development opportunities for continuous growth. If you’re ready to bring your skills to a firm that values your contributions, apply now. Only selected candidates will be contacted for an interview. Accommodation: Blaney McMurtry LLP is committed to accommodating candidates with disabilities during the application process. If you require accommodation, please let us know, and we will work with you to meet your needs. How to Apply: Submit your resume and cover letter via our online application portal. We look forward to hearing from you!

Tort Legal Assistant Our Client, a reputable and successfully growing firm, is seeking a Tort Legal Assistant to join their North York office. The ideal candidate will have a minimum of four years’ relevant experience and the ability to multitask effectively. This firm prioritizes both their team members' well-being, and professional growth, making you feel supported. Enjoy the perfect balance of flexibility and collaboration with our hybrid work model: two days in a vibrant office environment, and three days from the comfort of your home. Be a part of a firm that truly takes care of its own, offering you the opportunity to thrive. Elevate your career and apply now! Salary: Up to $75K (Based on Experience) Qualifications 4+ years' in Plaintiff Tort Personal Injury is required. A Legal Assistant Diploma is an asset Working knowledge of Court and LAT procedures The ability to manage a large volume of documents and work in a fast paced environment Excellent problem-solving skills Strong technical skills and proficient in Microsoft Office and Outlook Key Responsibilities Draft and review outgoing correspondence and legal documents Manage and maintain paper and electronic files and update legal information in electronic database. Compile, organize, and review legal data and information for accuracy and completeness and detect and report issues. Notify appropriate parties regarding incoming correspondence and distribute memos to corresponding internal parties. Establish deadlines and priorities. Other duties as assigned. How to Apply: To apply, please forward your resume to Sabrina at sabrina@cartelinc.com ;    

Senior Legal Assistant If you have a solid foundation of five-plus years in legal assistance, we have an opportunity for you to elevate your career in a firm that values innovation and inclusivity. As a Senior Legal Assistant, you'll thrive in a role that offers flexibility—spend two days a week in the firm’s beautiful office and the rest where you perform your best. You'll engage with a dynamic clientele and contribute to forward-thinking legal solutions. For Our Client your professional growth and well-being are top priorities. If you're ready for an exciting new challenge, apply now! Salary: Up to $70K + Benefits Providing legal support to assigned lawyers Revising and drafting pleadings, correspondence and filing documentation with administrative Boards and Tribunals, including the Human Rights Tribunal of Ontario and the Ontario Labour Relations Board, and civil courts Scheduling and coordinating meetings, conference calls, and court, Tribunal and/or Board appearances Managing deadlines Opening, maintaining, organizing, and closing files in a timely manner Drafting legal documents and correspondence Docketing time Managing assigned lawyers’ calendars and task lists Other duties as assigned Qualifications Legal Administrative Assistant Diploma, Law Clerk Diploma Demonstrated expertise coupled with a minimum of five (5) years legal or Employment Law experience Proficiency with the Rules of Civil Procedure and other relevant Board and/or Tribunal processes and procedures, including those of the Human Rights Tribunal of Ontario and the Ontario Labour Relations Board Ability to communicate in a professional manner with clients and other professionals Ability to exercise good judgment and secure confidential information Excellent organizational and time management skills Excellent attention to detail Knowledgeable and proficient in Microsoft Office applications, including Word, Excel, PowerPoint, Microsoft SharePoint and docketing software, including PC Law/CLIO Experience working with a document management system within a law firm environment How to Apply: To apply, please forward your resume to Sabrina at sabrina@cartelinc.com

Fillmore Riley LLP is a highly regarded and accomplished full-service law firm located in the heart of downtown Winnipeg. Our firm has been entrusted to work on some of the most complex and sophisticated transactions and litigation involving Canada’s most prominent companies, institutions and individuals. We have an opening for an experienced Immigration Legal Assistant to assist at the partnership level. The incumbent will be able to take direction well, have detailed office and file organization skills and be self-motivated to work independently. The position is an in-office, in-person only position. Responsibilities Interacting with clients, by telephone and in-person Prepare letters and other correspondence Set meetings, organize lawyer calendar, prioritize tasks Data Entry on government forms including forpermanent residence, work permits, status extensions, and criminal inadmissibility, etc. Monitor changes to immigration forms, and government website updates, Draft expense claims and organize deliveries Prepare, coordinate and monitor employment advertisements for LMIAs for clients Core Competencies 3 or more years of experience as an Immigration Legal Assistant Sound judgment and strong problem solving skills Excellent people and communications skills Ability to learn quickly and retain complex information Possess strong computer, online research and organizational skills Excellent knowledge of the immigration websites Eager to work in a fast-paced environment Complete complex assignments with minimal supervision Ability to multi-task and prioritize competing deadlines Exercise critical thinking, with attention to detail and consistently produce high quality work Reliability and strong attendance What We Offer Competitive salary that is commensurate with experience and skills Exceptional benefits package, including extended health coverage, dental coverage and long term disability Employee Family Assistance Plan (EFAP) RRSP Matching Program Comprehensive training and orientation program Corporate gym membership rate Shortened work day on Fridays during the summer months Opportunity for community involvement through a variety of firm sponsorships and events Fillmore Riley is committed to maintaining an inclusive work environment composed of people with diverse backgrounds, perspectives and identities. Reasonable accommodations are available to applicants with disabilities. We encourage applications from all qualified candidates. Please forward your resume stating salary expectations to: Fillmore Riley LLP 1700 - 360 Main Street Winnipeg, Manitoba R3C 3Z3 Attention: Ms. P. Kapilik E-Mail: recruiting@fillmoreriley.com We thank all applicants in advance for their interest; however, only those under consideration will be contacted.  

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.   The Executive Assistant contributes to the overall success of Strategic Services, providing primary support to their designated executive and general support to the Legal Department, Legal & Corporate Affairs, ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures.   Is this role right for you? In this role, you will:   Champion a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge. Provide a variety of complex and routine administrative support to the EVP & General Counsel, and the Senior Vice President and Deputy General Counsel. Maintain daily calendar and schedules meetings for the EVP and the SVP. Ensure the necessary background information and materials are gathered prior to EVP’s meetings/appointments. Prepare quarterly certification sign-offs for distribution, follow-up to ensure completion. Receive inquiries and manage the EVP’s inbox in order to identify priorities for the attention of the EVP. Arrange and coordinate domestic and international travel. Prepare and submit expense reports. Perform a variety of other administrative duties and support as required. Multi-task assignments as needed while effectively dealing with deadlines When required, interacts with executive management across all business lines as well as external stakeholders. Support the approval of standard expenditures submitted to the EVP. Support the planning and execution of department events including town halls and monthly meetings. Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions. Actively pursue effective and efficient operations of their respective areas in accordance with Scotiabank’s Values, its Code of Conduct, and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk. Champion a high performance environment and contributes to an inclusive work environment   Do you have the skills that will enable you to succeed in this role? - We'd love to work with you if you have:   This position deals with numerous sensitive issues, requiring strict confidentiality and accuracy. The incumbent is expected to troubleshoot and make independent decisions within defined parameters on day to day assignments and seek guidance/clarity on policy and objectives.   Minimum 5 years Senior/Executive Legal Assistant experience. High level of judgement/organizational skills and initiative to deal with complex duties. Ability to adapt to constantly shifting priorities in a high pressured changing work environment. Ability to work under pressure to meet deadlines. Ability to exercise discretion when dealing with sensitive, highly confidential matters. Excellent interpersonal and written skills to communicate with management, business lines as well as working in a team environment. Highly organized and ability to multi-task. Proven experience interacting with senior management. Self-starter with ability to work with minimal supervision. Ability to work in a collaborative manner within the department and with staff in other departments Good knowledge of specialized legal terminology, documents, and procedures. Advanced knowledge of MS Office suite and software tools as applied to the position. Strong understanding of Scotiabank’s organizational structure and adaptability to the operational environment. Some more information you might want to know:   Number of Board and Committee Meetings – 10 Board; 25 Committee per year Number of Annual General Meetings and Out-of-Town Meetings – 1 AGM Number of Directors: 13   Location(s): Canada : Ontario : Toronto Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets. At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

Birks. Pure Delight. Established since 1879, Birks is a luxury jewellery store whose reputation is built on quality, exclusivity, unique design and excellence in service. We pride ourselves in offering meaningful experiences and in building intimate relationships with each and every one of our clients. Reporting to the Vice-President, Human Resources, Chief Legal Officer & Corporate Secretary, the Legal and Administrative Assistant is responsible for providing legal administrative/secretarial support to the legal department. You will get to embody our belief in the promise of a brighter tomorrow through each interaction. As such, you will get to work in a highly motivated team that values excellence, hard work and teamwork. Are you our hidden gem? To do so, the Legal Administrative Assistant will be expected to: Prepares draft emails, minutes and agendas for the Board/Committee meetings for the Corporate Secretary and Assistant Corporate Secretary for their review Administers Board of Directors platform (Board documents) Helps organize Board, Committee and shareholders’ meetings Provides administrative support with respect to transactions, financing and special projects as well as communicates with external lawyers for follow-ups or assistance as required Prepares and reviews certain SEC documents to be filed and gives instructions to the Company’s printing company and EDGAR agent Formats and uploads press releases on Business Wire, as required Prepares and maintains a virtual Directors’ Handbook Prepares and submits reports for Board of Directors’ expenses Reviews and follows up on payment of Board of Directors’ fees Performs searches on intellectual property governmental websites (Canada/U.S.) for new trademark names Maintains the electronic filing system (inputs follow-up dates and reminders in order to respect legal deadlines) and obtains reports as required Prepares and sends the D&O annual and quarterly questionnaires and updates information for the Board of Directors and officers Prepares stock options and other incentive grant agreements for execution Conducts administrative and basic legal research Prepares and submits supervisor’s expense reports Plans and organizes business agendas including meetings and travel Provides executed contracts, leases and copies thereof and other relevant materials or information to appropriate persons Follows up on payment of legal fees and other invoices Drafts and/or reviews correspondence/presentations/documents in French Translates some correspondence, contracts, etc. from English to French Paralegal Work Prepares and files annual returns and any other corporate documents to be filed with governmental authorities in Canada, U.S. and other jurisdictions, as required Prepares and maintains the corporate registers/books of the Company and its subsidiaries (directors, shareholders, transfers, etc.) Prepares preliminary draft of proxy and management proxy circular for the annual shareholders’ meetings Prepares various resolutions for the Company and its subsidiaries (annual and as needed) Conducts searches on laws/regulations applicable to the Company and its subsidiaries Diligently reviews certain documents (minutes, resolutions, contracts, etc.) for compliance and procedural purposes and brings any issues/inconsistencies to the attention of the Vice-President, Human Resources, Chief Legal Officer & Corporate Secretary or to other members of the legal department, as applicable.   Our ideal candidate has: A minimum of five (5) years in a similar position with basic knowledge of corporate laws Cegep degree in administration or equivalent experience Legal assistant certificate or equivalent experience Strong team values Strong interpersonal and communication skills Attention to detail Highly organized Ability to work under pressure and work on several files concurrently Excellent knowledge Word and Outlook Basic Knowledge of Excel and PowerPoint Bilingual: French and English (spoken/written) *Please note that due to the nature of the responsibilities of the position, a proficient level of English is required, in particular to communicate on a regular basis with employees outside of Quebec.*   Our promise of delight Come join us at Birks , and let your true self, shine ! In return for your commitment to excellence, we offer… Hybrid work model Competitive earnings Social benefits Innovative and unique training programs Employee discounts    

About Us Since its inception in 1981, Pace Law Firm has been committed to effecting positive change in clients' lives by expertly guiding them through the legal process while enhancing the overall client experience. Our firm prides itself on a “client-first” philosophy, supported by a team of 150 legal professionals across six offices, serving clients in over 38 languages. We are seeking a skilled and driven Legal Assistant to join our Personal Injury team. In this role, you will provide vital legal and administrative support to our lawyers and staff, leveraging your legal knowledge to ensure accurate and efficient work in line with our firm’s standards. Responsibilities Review intake forms and draft file opening memos. Maintain key documents, including Medical Brief Indexes and Undertaking Charts. Manage requests for medical, liability, and employment documentation. Process incoming mail and correspondence. Deliver timely documentation to AB and Tort Adjusters. Track denials and manage associated deadlines. Communicate professionally with clients, witnesses, and opposing counsel. Assist in case investigations, medical record reviews, and witness interviews. Qualifications 2-3 years of experience in a legal environment. Strong research and writing abilities. Familiarity with OCF Forms. Proficiency in Microsoft Office Suite and legal software. Experience with case management software and e-filing systems. Ability to work collaboratively and independently. Benefits Comprehensive Healthcare coverage. Health Spending Account. On-site parking. Bonus Pay. For more details about our benefits, please visit our website. Pace Law Firm is an equal opportunity employer and welcomes applications from all qualified candidates. If you need accommodations during the application process, please contact HR at Hr@pacelawfirm.com .

ABOUT GOWLING WLG At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do. Diversity, equity and inclusion are an integral part of the firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals. Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support services team work together, and are respected and valued for their individual contributions. GOWLING WLG HAMILTON Conveniently located between Toronto and Niagara Falls, Hamilton offers big city amenities in a community driven atmosphere. It is truly the best of both worlds. The city boasts amazing trails, waterfalls and other green space, robust public transit, a distinctive culinary scene and year-round festivals and sporting events. Hamilton is also home to some of the top-ranked post-secondary institutions in the world, and its economy is increasingly driven by entrepreneurial, tech and health care innovation. In short, Hamilton is a terrific place to live and work. OPPORTUNITIES The Gowling WLG Hamilton office is currently seeking a Patent Agent to join its dynamic Intellectual Property Group and contribute to one of the most disruptive partnerships between research, the law and private industry anywhere in the world.   The successful candidate will ideally possess a degree in engineering sciences such as mechanical, electrical or computer engineering, or a related discipline, and have at least 2-3 years experience as a registered agent drafting and prosecuting patent applications within this subject matter field. APPLICATION DETAILS Gowling WLG (Canada) LLP employees benefit from a hybrid work environment.   Interested candidates should forward their resumes, in confidence via the career page on our website: https://gowlingwlg.com/en/careers/canada/ Gowling WLG is proud to be an equal opportunity workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know. While we appreciate all applications received, only those candidates selected for an interview will be contacted.

Lakehead University Community Legal Services is a legal clinic within the Bora Laskin Faculty of Law that provides legal services to low-income clients, as well as an experience based educational program for Lakehead Law students. Our work includes individual case files, teaching, community outreach and public legal education within the District of Thunder Bay. We are seeking an energetic, highly organized, detail-oriented individual with sound judgement, and excellent interpersonal skills, to join our clinic as a Legal Administrative Assistant. The clinic provides legal services for low-income clients, in the areas of Criminal Law, Provincial Offences, Tenant Rights, Employment Law, and Small Claims/Civil disputes. Our clinic is staffed by a Director, Review Counsel, Legal Administrative Assistants, and law students. Familiarity with the legal system and experience with the administration of a busy law office environment is essential. Reporting to the Clinic Director, this position will work in a team environment alongside another Legal Administrative Assistant ensuring smooth operation of all day-to-day administrative matters at the clinic.

**Position Summary: Legal Assistant with a Focus on Environmental and Municipal Law** York Region is seeking a skilled and dedicated Legal Assistant to provide comprehensive legal and administrative support within our Environmental and Municipal Law team. Reporting directly to the Senior Associate Counsel, this role involves drafting, managing, and coordinating legal documents and correspondence, while also handling practice management tasks to support the success of our legal services. This position offers a unique opportunity to work on municipal matters, infrastructure projects, and environmental initiatives while ensuring compliance with established regional and legal standards. **Key Responsibilities:** - **Legal Document Preparation:** Draft and prepare legal correspondence, bylaws, agreements, and affidavits related to environmental and municipal law matters, infrastructure projects, and commercial needs. - **Practice Management & Administration:** Maintain an organized filing system, handle schedules, arrange meetings, and provide backup for other legal team members as needed. - **Document Processing & Security:** Process, execute, and register legal documents while ensuring all communications and documentation maintain high standards of confidentiality and data protection. - **Internal & External Liaison:** Serve as a communication bridge between Counsel, department staff, external agencies, and the public, addressing inquiries and coordinating information flow. - **Problem Solving & Innovation:** Identify and implement best practices to enhance efficiency and effectiveness within the role. **Qualifications:** - **Education & Experience:** A post-secondary qualification in a Legal Assistant program or equivalent experience is required, with a minimum of five years in legal administrative roles. Experience in environmental or municipal law is an asset. - **Technical Proficiency:** Strong computer skills, particularly in MS Office and legal research platforms (Lexis Quicklaw, Westlaw), with excellent research and problem-solving abilities. - **Core Competencies:** Strong communication, customer service orientation, teamwork, self-management, adaptability, and organizational skills to balance multiple priorities in a fast-paced environment. **Additional Information:** - **Location & Hours:** 35 hours per week, Monday-Friday, 8:30 a.m. to 4:30 p.m. - **Application Deadline:** November 11, 2024, by 5:00 p.m. EST. York Region offers a diverse and inclusive work environment and is committed to accessibility in the recruitment process. For any accommodation requests, please contact careers@york.ca or call 1-877-464-9675 extension 75506. Apply today to be part of a dynamic team dedicated to serving our community with excellence in legal support.

About Us: Discover a Rewarding Career with Pace Law Firm Founded in 1981, Pace Law Firm has been committed to creating positive outcomes for clients through experienced, compassionate legal representation. Known for our "client-first" approach, we’ve grown to serve clients in over 38 languages with a dedicated team of 150 legal professionals across six offices. We’re proud to redefine what clients expect from their legal experience. Join Our Team: Receptionist Position in Kenora We are currently seeking a Receptionist for our Kenora office. This flexible role offers both part-time and full-time options based on candidate availability. Key Responsibilities: Warmly greet and direct clients and visitors. Answer, screen, and forward incoming calls, providing basic information as needed. Assist with general inquiries from the public. Maintain a presentable, tidy reception and public area at all times. Schedule and confirm appointments, ensuring calendar accuracy. Accept and manage mail and deliveries daily. Enforce office security protocols at the reception desk. Monitor office supplies and inventory. Support client hospitality for meetings and other occasions. Assist with additional administrative tasks, including filing, photocopying, transcribing, and faxing as needed. Qualifications: Previous experience in a customer-facing role. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Strong multitasking and time-management skills, with attention to prioritizing tasks. Ability to act proactively and problem-solve effectively. Job Type: Part-Time Join Pace Law Firm and be part of a team where client service, professionalism, and career growth are at the forefront. Apply today to start your journey in making a meaningful impact.  

Drive your Career! We love our cars, but it’s the people behind them who make them what they are. To market, sell, and service great cars, we need great people. That’s why at Volkswagen Group Canada, we are passionate about our cars and our brand and foster this same passion and drive in our people. We know that the right people in the right positions can do incredible things, and we love making that happen. We are currently looking for a Legal and HR Business Assistant (12 month contract) at our Corporate Offices in Ajax, ON The successful candidate will serve as the legal administrative and financial coordinator for the Legal, Government and Regulatory Affairs (“LGRA”) team. The successful candidate will also serve as the Business Assistant to the Chief Human Resources Officer (CHRO) on a regular basis. **This is a hybrid flex model.** Responsibilities: Legal, Government & Regulatory Assistance with litigation and corporate files, including preparation of settlement payment requests and coordination of settlement funds, updating files on share drive. Managing status of legal pending account and meeting with finance on a regular basis to report Processing invoices and litigation claim backs Assisting with year-end activities, including drafting of audit inquiry letters and account accruals Administrative filings, including quarterly Stewardship filings Preparation of department purchase orders Other general administrative tasks for LGRA team, including but not limited to mail collection, meeting scheduling, coordination and tracking of annual trainings, filing of documents on shared drive, maintenance of LGRA team generic email addresses and intranet Human Resources Prepare and coordinate key internal and external meetings on behalf of the CHRO, manages schedules, agenda topics, communication, and action plans, all follow ups as required Effectively manage on a timely basis: expenses, calendar & travel management, correspondence, company car/IT concerns, teleconference set-up, appointment booking, translation ad hoc requests, etc. Research and respond to external vendors and inquiries on behalf of CHRO as directed HR team tracking of vacation, absences, requests, and act as delegate for CHRO in approvals for same (currently Dayforce and Concur) Serves as point of contact for the CHRO in her absence Manages purchasing process for HR (POs, KSRM, Shopping carts, payment of invoices, etc.) Manage HR vendor contracts to monitor expiry dates and/or renewal needs Monitor and manage the tracking of departmental budget, accruals, and respective expenses in collaboration with Controlling. Monitor HR Inbox at minimum 2x/daily and respond to, or redirect inquiries, as needed.   Qualifications: Legal Assistant Degree/College Diploma and or equivalent work experience 5+ years of experience supporting senior leadership, prior experience as a Legal Assistant and supporting a busy department. Prior experience managing budgets and understanding management of pending accounts is a must. Strong organizational skills and ability to juggle multiple demands Strong computer skills - word processing/spreadsheet management/exceptional excel skills Strong communication skills - interpersonal and written Ability to work independently and as part of team Resourceful and comfortable working under minimal supervision What you’ll get in return: A flexible and collaborative team dynamic Opportunities for development Opportunities to participate in exciting company events that give back to the community Competitive employer paid benefits and overall compensation package And much more! Please note that we appreciate the interest of all candidates, however only those under consideration will be contacted. Volkswagen Group Canada Inc. is committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, family status, gender identity, gender expression, national origin, age, disability or any other characteristic protected by federal, or local laws. Volkswagen Group Canada Inc. is committed to providing accommodations for people with disabilities during all phases of the hiring process including the application process. If you require an accommodation because of a disability, we will work with you to meet your needs. Applicants need to make their needs known in advance. If you are selected for an interview and require an accommodation, you are encouraged to advise the Recruiter who will consult with you to determine an appropriate accommodation. #LI-Hybrid #LI-LD1    

Taylor Janis LLP is a boutique employment law firm with offices in Edmonton, Calgary, and Vancouver. We are a collegial law firm and are currently looking for an enthusiastic, service-oriented Legal Assistant/Receptionist to join our Vancouver Office who shares our passion for providing quality legal services within a team of dedicated lawyers and staff. JOB TYPE Legal Assistant/Receptionist Job Type: Full-time, Vancouver Office REQUIREMENTS AND CANDIDATE ASSETS The ideal candidate will: Have a Legal Assistant Diploma or Certificate; Have developed professional communication skills; Have strong organizational skills with an emphasis on attention to detail; Have a positive attitude and be willing to take initiative; and Be self-motivated and can work independently but also value a team-based environment. RESPONSIBILITIES Processing all relevant incoming and outgoing mail and email; Preparing and maintaining a diarizing system for court dates, questionings, meetings and appointments; Tracking the lawyer’s billing statistics, including retainers received and overdue/unpaid accounts; Scheduling appointments and meetings and preparing documentation for those appointments and meetings; Assisting clients over the phone and via email with requests for updates on file matters and information on billing matters; Scheduling court runners and couriers; Maintaining client files; Answering reception telephones; and Assisting couriers and other guests that attend the office from time to time. WHAT’S IN IT FOR YOU? Access to keen mentorship in a collegial and welcoming environment in order to develop the skills and knowledge needed; Work in an interesting, rewarding, and ever-changing area of the law; Competitive pay; Benefits; and Casual dress code.

Our Client, a reputable and successfully growing firm, is seeking a Tort Legal Assistant to join their North York office. The ideal candidate will have a minimum of four years’ relevant experience and the ability to multitask effectively. This firm prioritizes both their team members' well-being, and professional growth, making you feel supported. Enjoy the perfect balance of flexibility and collaboration with our hybrid work model: two days in a vibrant office environment, and three days from the comfort of your home. Be a part of a firm that truly takes care of its own, offering you the opportunity to thrive. Elevate your career and apply now! Salary: Up to $75K (Based on Experience) Qualifications 4+ years' in Plaintiff Tort Personal Injury is required. A Legal Assistant Diploma is an asset Working knowledge of Court and LAT procedures The ability to manage a large volume of documents and work in a fast paced environment Excellent problem-solving skills Strong technical skills and proficient in Microsoft Office and Outlook Key Responsibilities Draft and review outgoing correspondence and legal documents Manage and maintain paper and electronic files and update legal information in electronic database. Compile, organize, and review legal data and information for accuracy and completeness and detect and report issues. Notify appropriate parties regarding incoming correspondence and distribute memos to corresponding internal parties. Establish deadlines and priorities. Other duties as assigned. How to Apply: To apply, please forward your resume to Sabrina at sabrina@cartelinc.com  

Who We Are: Aird & Berlis LLP is a leading Canadian business law firm with offices located in the heart of Toronto and Vancouver’s financial districts. With over 250 experienced lawyers, business advisors, and patent agents, we proudly serve clients across Canada and around the globe. Our Core Values: At Aird & Berlis LLP, we are dedicated to ensuring that every member of our community feels valued, respected, and supported. We’re a diverse group of professionals who care deeply about each other, the quality of our work, and the exceptional service we provide to our clients. Our goal is to create a professional and supportive environment, allowing you to focus on what matters most: delivering outstanding client service, advancing your career, and maintaining a healthy work-life balance. What We Are Looking For: We are seeking an experienced Legal Assistant – Litigation to support our dynamic and busy litigation team. If you thrive in a fast-paced environment, have excellent organizational and communication skills, and enjoy managing multiple tasks with a keen attention to detail, this could be the perfect role for you. This position is ideal for someone who is proactive, professional, and able to deliver high-quality work under pressure. Key Responsibilities: Manage the daily operations of a busy legal practice with a focus on Civil and Commercial Litigation Prepare, edit, and finalize legal documents such as motion records, pleadings, notices, affidavits, affidavits of documents, and bills of costs for various courts including Civil, Commercial, Divisional, and Court of Appeal Provide administrative support, including managing schedules, arranging meetings, and handling accounting-related tasks Take initiative in managing tasks and maintaining confidentiality Ensure the highest quality of work and accountability for assigned tasks Qualifications & Requirements: Minimum of 5 years’ experience as a Legal Assistant in Litigation Completion of a Legal Assistant or Law Clerk post-secondary program Strong knowledge of the Rules of Civil Procedure Previous experience using Caselines and ACL Ability to handle time-sensitive tasks and work efficiently under pressure Skills: Proficiency with Microsoft 365 applications Strong problem-solving and decision-making abilities Excellent interpersonal skills and organizational capabilities Resourceful and detail-oriented with sound judgment Why Join Aird & Berlis LLP: Opportunities for career growth and professional development Competitive compensation and benefits package Enjoy the benefits of working at a mid-sized firm with a close-knit, family-like atmosphere Participate in community volunteer initiatives Access to our mentor and wellness programs Please note, any offer of employment will be conditional upon a criminal background check. How to Apply: We review applications as they are received. Only those selected for an interview will be contacted. Aird & Berlis LLP is an equal opportunity employer. If you require accommodation during the application process, please contact ckelly@airdberlis.com for accessibility support. Apply today to be part of a team that values excellence and fosters a supportive work environment!