Legal Assistant Clerk Stenographer R11
Up to 5 Regular, Full Time positions available in Vancouver. An eligibility list may be established for future permanent and/or temporary vacancies in North Vancouver, Vancouver and/or Richmond. On November 1, 2021 the BC Public Service announced the COVID-19 Vaccination Policy that defines the conditions and expectations for BC Public Service employees regarding vaccination against COVID-19. Among other possible measures, proof of vaccination will be required. It is a term of acceptance of employment that you agree to comply with all vaccination requirements that apply to the public service. More information can be found here. Contribute to the administration of justice in a diverse legal environment by bringing your thoroughness, good judgement and initiative to this specialized role The BC Prosecution Service contributes to the protection of society by preparing for and conducting prosecutions diligently and fairly. BC Prosecution Service prosecute offences under the Criminal Code of Canada, the Youth Criminal Justice Act and provincial statutes in the provincial, Supreme and Appeal Courts of British Columbia and in the Supreme Court of Canada. The Prosecution Service provides legal advice to government and police on criminal law matters and develops policies and procedures on issues relating to the prosecution of criminal justice. As a Legal Assistant, you provide administrative and secretarial services to Crown Counsel. You are responsible for providing witness management functions and financial functions. The Legal Assistant receives administrative supervision from the Legal Office Manager, District Administrator or Deputy Director, Regional Operations and reports to Crown Counsel for daily assignments and direction. Your ability to deal with issues of a sensitive and confidential nature with tact, diplomacy and good judgement will prepare you to work effectively in a demanding environment where criminal cases are managed. You are well versed in legal terminology, an accurate and efficient information recorder and researcher and adept at handling inquiries from a variety of persons, including those that are possibly irate or resistant. Working with limited direction, you exhibit exceptional organizational, verbal and written communication skills, and the ability to build and maintain productive working relationships with key stakeholders. If you are seeking to gain valuable experience to advance your administrative career in a dynamic environment, we look forward to your application. The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace. For information about the Indigenous Applicant Advisory Service please visit: Indigenous Applicant Advisory Service - Province of British Columbia (gov.bc.ca)
For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Kaizad.Irani@gov.bc.ca. DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible to assist you. NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition. Job Requirements: In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:
Grade 12 graduation or equivalent.
Successful completion of a recognized Legal Assistant certificate/Paralegal program, OR a combination of 4 years of education, training, and administrative support/clerical experience.
One year of recent experience (within the last two years) working in a legal office as a Legal Assistant OR recent experience (within the last two years) working as a Legal Clerk or a Legal Assistant within the BC Prosecution Service.
Preference may be given to one or more of the following areas:
Completion of a Legal Assistant certificate or a Paralegal program.
Two years of recent experience (within the last two years) working in a legal office as a Legal Assistant.
Recent (within the last two years) experience working as a Legal Assistant in the criminal law field and/or the Justice Sector.
Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting. Enhanced Security Screening will be required, which may include a Criminal Records Review Act (CRRA) check. APPLICATION REQUIREMENTS:
Cover letter: NO - Please do not submit a cover letter as it will not be reviewed.
Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying. Questionnaire (STANDARD): YES - You will be required to answer a standard questionnaire.
Jan 23, 2022
Full time
Legal Assistant Clerk Stenographer R11
Up to 5 Regular, Full Time positions available in Vancouver. An eligibility list may be established for future permanent and/or temporary vacancies in North Vancouver, Vancouver and/or Richmond. On November 1, 2021 the BC Public Service announced the COVID-19 Vaccination Policy that defines the conditions and expectations for BC Public Service employees regarding vaccination against COVID-19. Among other possible measures, proof of vaccination will be required. It is a term of acceptance of employment that you agree to comply with all vaccination requirements that apply to the public service. More information can be found here. Contribute to the administration of justice in a diverse legal environment by bringing your thoroughness, good judgement and initiative to this specialized role The BC Prosecution Service contributes to the protection of society by preparing for and conducting prosecutions diligently and fairly. BC Prosecution Service prosecute offences under the Criminal Code of Canada, the Youth Criminal Justice Act and provincial statutes in the provincial, Supreme and Appeal Courts of British Columbia and in the Supreme Court of Canada. The Prosecution Service provides legal advice to government and police on criminal law matters and develops policies and procedures on issues relating to the prosecution of criminal justice. As a Legal Assistant, you provide administrative and secretarial services to Crown Counsel. You are responsible for providing witness management functions and financial functions. The Legal Assistant receives administrative supervision from the Legal Office Manager, District Administrator or Deputy Director, Regional Operations and reports to Crown Counsel for daily assignments and direction. Your ability to deal with issues of a sensitive and confidential nature with tact, diplomacy and good judgement will prepare you to work effectively in a demanding environment where criminal cases are managed. You are well versed in legal terminology, an accurate and efficient information recorder and researcher and adept at handling inquiries from a variety of persons, including those that are possibly irate or resistant. Working with limited direction, you exhibit exceptional organizational, verbal and written communication skills, and the ability to build and maintain productive working relationships with key stakeholders. If you are seeking to gain valuable experience to advance your administrative career in a dynamic environment, we look forward to your application. The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace. For information about the Indigenous Applicant Advisory Service please visit: Indigenous Applicant Advisory Service - Province of British Columbia (gov.bc.ca)
For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Kaizad.Irani@gov.bc.ca. DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible to assist you. NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition. Job Requirements: In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:
Grade 12 graduation or equivalent.
Successful completion of a recognized Legal Assistant certificate/Paralegal program, OR a combination of 4 years of education, training, and administrative support/clerical experience.
One year of recent experience (within the last two years) working in a legal office as a Legal Assistant OR recent experience (within the last two years) working as a Legal Clerk or a Legal Assistant within the BC Prosecution Service.
Preference may be given to one or more of the following areas:
Completion of a Legal Assistant certificate or a Paralegal program.
Two years of recent experience (within the last two years) working in a legal office as a Legal Assistant.
Recent (within the last two years) experience working as a Legal Assistant in the criminal law field and/or the Justice Sector.
Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting. Enhanced Security Screening will be required, which may include a Criminal Records Review Act (CRRA) check. APPLICATION REQUIREMENTS:
Cover letter: NO - Please do not submit a cover letter as it will not be reviewed.
Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying. Questionnaire (STANDARD): YES - You will be required to answer a standard questionnaire.
The opportunity
The primary purpose of the job is to provide administrative support to the Vice-President, General Counsel and Corporate Secretary in connection with his/her roles and responsibilities. As the primary contact and administrative interface for the Chair of the Board and the Board of Directors more generally, this role must exercise a high level of diplomacy and confidentiality, tact and excellent interpersonal skills.
The role
Corporate Secretarial Support & Board of Directors
Correspondence to the Board of Directors
Coordination of Meetings with Board / Board and Third Parties
Diligent Boards and Diligent Messenger Administrator and Manager of Documentation on Diligent for Board and Committee meetings (Agendas, Notice of Meeting, Resolutions) and other regular reports to Board (monthly reports from CFO)
Maintenance of Contract Lists, Attendance Lists, Committee Members and Preparation of Board Memo templates.
Prepares Notice of Meetings and templates of minutes for Board and committee meetings, coordinates finalization of minutes with signatures and files minutes.
Coordinates certain planning documents (Board remuneration, upcoming meetings).
Updates Resource Centre with Current Gildan documents and policies.
Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings, events schedule, transportation/flights, hotel, dinners, catering for Board meetings.
Board Budget & Expense accounts for Directors.
Electronic payments to Directors and letters re payments, DSU statements, tax deductions.
Interfaces with external auditors and Coordinate documents required for External Auditors and others.
Preparation of Orientation for New Director/ Retirement for Exiting Directors.
Administers Board Effectiveness Questionnaire / Questionnaire Administration.
General Counsel & Legal Affairs Support
Supports the calendar of appointments and meetings within Outlook; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents.
Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication amongst the legal team.
Supporting the General Counsel in planning and preparing the Legal Department budget and maintaining a tracking system therefor;
Coordinating and ensuring proper processing, approval and payment of external legal counsel fees and expense reports;
Assisting in the daily management of the Legal Department filing and record-keeping system, including maintaining, managing and opening electronic and paper files;
Performing secretarial functions for the General Counsel and the Montreal Legal Team as needed, such as typing of correspondence, memoranda and other documents, opening and distributing mail, ordering and tracking supplies for the Legal Department, setting up and coordinating meetings and conference calls, as required, managing incoming and outgoing emails and correspondence to ensure compliance with internal record keeping policies and filing management, preparing and overseeing expense reports and insurance claims;
Design, create, proofread, and update Microsoft PPT presentations, Excel spreadsheets and Word documents;
Tracking all negotiated and finalized agreements to ensure that they are properly executed, and that executed copies are obtained for the Legal Department’s records, along with ensuring that they are properly scanned, saved and filed;
Supporting the Legal Department in various projects, as needed.
What you bring to the role
Knowledge & Expertise
Certificate or attestation of training in secretarial/administrative support
At least three (3) years of experience in a law firm or in-house legal department or experience in supporting executives at publicly traded company.
Demonstrated success in working in a demanding, high performance environment.
Attributes
Exceptional organization skills, ability to prioritize, discretion, attention to detail.
Proficiency in the use of office software applications (Excel, Word, PowerPoint, etc.)
Experience in Diligent Boards software would be preferable.
Ability to communicate with all levels of the organization.
Bilingual French, English speaking and writing, Spanish is a plus.
What's in it for you?
Join one of the world's most sustainably managed companies.
Interact and gain visibility to high level individuals to help take your career to new heights.
Join a collaborative work culture centered around values of empowerment, entrepreneurial spirit, and responsibility.
Benefit from mentorship and development opportunities.
Take advantage and have access of our competitive benefits package.
Please note that given the circumstances related to the COVID-19 pandemic, employees in certain regions are currently working from home.
We thank all applicants for their interest, however, only those selected for interviews will be contacted.
#LI-GP01
Come as you are:
Join a company that recognizes the importance of diversity, equity, and inclusion to create a successful and dynamic work environment. As an equal-opportunity employer, we value and embrace all the characteristics that make you uniquely you and seek to provide everyone with an equal chance to succeed. Because equity and inclusion matter at Gildan. Learn more .
Jan 23, 2022
Full time
The opportunity
The primary purpose of the job is to provide administrative support to the Vice-President, General Counsel and Corporate Secretary in connection with his/her roles and responsibilities. As the primary contact and administrative interface for the Chair of the Board and the Board of Directors more generally, this role must exercise a high level of diplomacy and confidentiality, tact and excellent interpersonal skills.
The role
Corporate Secretarial Support & Board of Directors
Correspondence to the Board of Directors
Coordination of Meetings with Board / Board and Third Parties
Diligent Boards and Diligent Messenger Administrator and Manager of Documentation on Diligent for Board and Committee meetings (Agendas, Notice of Meeting, Resolutions) and other regular reports to Board (monthly reports from CFO)
Maintenance of Contract Lists, Attendance Lists, Committee Members and Preparation of Board Memo templates.
Prepares Notice of Meetings and templates of minutes for Board and committee meetings, coordinates finalization of minutes with signatures and files minutes.
Coordinates certain planning documents (Board remuneration, upcoming meetings).
Updates Resource Centre with Current Gildan documents and policies.
Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings, events schedule, transportation/flights, hotel, dinners, catering for Board meetings.
Board Budget & Expense accounts for Directors.
Electronic payments to Directors and letters re payments, DSU statements, tax deductions.
Interfaces with external auditors and Coordinate documents required for External Auditors and others.
Preparation of Orientation for New Director/ Retirement for Exiting Directors.
Administers Board Effectiveness Questionnaire / Questionnaire Administration.
General Counsel & Legal Affairs Support
Supports the calendar of appointments and meetings within Outlook; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents.
Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication amongst the legal team.
Supporting the General Counsel in planning and preparing the Legal Department budget and maintaining a tracking system therefor;
Coordinating and ensuring proper processing, approval and payment of external legal counsel fees and expense reports;
Assisting in the daily management of the Legal Department filing and record-keeping system, including maintaining, managing and opening electronic and paper files;
Performing secretarial functions for the General Counsel and the Montreal Legal Team as needed, such as typing of correspondence, memoranda and other documents, opening and distributing mail, ordering and tracking supplies for the Legal Department, setting up and coordinating meetings and conference calls, as required, managing incoming and outgoing emails and correspondence to ensure compliance with internal record keeping policies and filing management, preparing and overseeing expense reports and insurance claims;
Design, create, proofread, and update Microsoft PPT presentations, Excel spreadsheets and Word documents;
Tracking all negotiated and finalized agreements to ensure that they are properly executed, and that executed copies are obtained for the Legal Department’s records, along with ensuring that they are properly scanned, saved and filed;
Supporting the Legal Department in various projects, as needed.
What you bring to the role
Knowledge & Expertise
Certificate or attestation of training in secretarial/administrative support
At least three (3) years of experience in a law firm or in-house legal department or experience in supporting executives at publicly traded company.
Demonstrated success in working in a demanding, high performance environment.
Attributes
Exceptional organization skills, ability to prioritize, discretion, attention to detail.
Proficiency in the use of office software applications (Excel, Word, PowerPoint, etc.)
Experience in Diligent Boards software would be preferable.
Ability to communicate with all levels of the organization.
Bilingual French, English speaking and writing, Spanish is a plus.
What's in it for you?
Join one of the world's most sustainably managed companies.
Interact and gain visibility to high level individuals to help take your career to new heights.
Join a collaborative work culture centered around values of empowerment, entrepreneurial spirit, and responsibility.
Benefit from mentorship and development opportunities.
Take advantage and have access of our competitive benefits package.
Please note that given the circumstances related to the COVID-19 pandemic, employees in certain regions are currently working from home.
We thank all applicants for their interest, however, only those selected for interviews will be contacted.
#LI-GP01
Come as you are:
Join a company that recognizes the importance of diversity, equity, and inclusion to create a successful and dynamic work environment. As an equal-opportunity employer, we value and embrace all the characteristics that make you uniquely you and seek to provide everyone with an equal chance to succeed. Because equity and inclusion matter at Gildan. Learn more .
Chartered Professional Accountants of Ontario
Toronto, ON, Canada
An Opportunity To Grow Your Career
With Our Investigations & Prosecutions Team
CPA Ontario is currently in search of a Professional Standards Coordinator who will assist and support the investigations and prosecutions of complaints of professional misconduct made against members, students and firms on behalf of the Professional Conduct Committee (PCC).
What You’ll Be Doing:
Prosecutions Execution:
Drafting and preparing documents based on the evidence in the file for final review by legal counsel, such as disclosure briefs, document briefs, books of authorities, willsays, affidavits.
Preparing conflict avoidance sheets, notices, facta and other legal documents for filing with the CPA Ontario Tribunal, Divisional Court and the Ontario Court of Appeal.
Coordinating service of documents as well as liaising with and instructing process servers.
Tracking and maintaining records of Provincial Offences Act prosecutions and judicial review files.
Communicating with CPA Ontario Tribunal, Division Court, Criminal Court, and other Superior Court branches to facilitate inquiries, complete document requests, obtain transcripts of external proceedings/sentencings and copies of legal cases.
Monitoring and executing orders.
Investigations:
Preparing appointment packages and correspondence for Counsel; preparing and coordinating legal materials for Professional Conduct Committee (PCC) meetings.
Monitoring and tracking status of investigation files including investigator reporting, budgeting and member interviews.
Budget / Finance and Statistical Analysis:
Monitoring and tracking investigation / discipline costs and collecting / recording external investigator and legal counsel invoices and accruals.
Processing invoices for payment, facilitating necessary approvals, assisting with supplier inquiries.
Performing statistical analysis of KPI for internal and external reporting.
Assisting with annual departmental budgeting and reports as well as cost outlines for filing with the Discipline and Appeal Committee.
Assisting with other administration and coordination as required, which would include updating the case management system.
Who You Are:
A post-secondary graduate with a university degree in Business or other related discipline or a Legal Office Administrative diploma, Law Clerk designation or Paralegal designation, and ideally a member of the Law Society of Ontario.
An excellent communicator (verbal and written) with advanced grammar and spelling abilities.
A highly organized professional, able to manage multiple tasks, meet competing deadlines and prioritize in a fast-paced environment.
A personable relationship builder – able to effortlessly interact with a wide number of internal and external professionals while remaining discreet with sensitive and confidential matters.
Technically savvy and knowledgeable in Microsoft Word, Excel, Powerpoint, Outlook, Teams and Adobe Acrobat and ideally have experience with Visio, FileCloud, Sharepoint, Salesforce, case management and e-discovery software.
Skilled at reading and understanding business and legal documents, and proficient at researching cases and ideally you have experience in investigative and forensic accounting or working in a legal environment.
What We Offer:
A fast-paced environment. Collaboration, innovation and passionate professionals are at our core. We relentlessly pursue what’s next to unlock the full potential of you and us together.
Flexible working solutions. Work environments are changing rapidly. We provide flexible, remote working options to support you in your career.
Diversity and inclusion. We recognize the value in our differences and prioritize inclusivity to bring together the best talent to protect the public, advance the profession and guide our CPAs.
Ongoing learning and career growth. We want your career to skyrocket. There are unlimited career advancement and professional development opportunities that we support with learning investments to promote your future growth. Thrive with us.
Focus on your well-being. With industry leading benefits and wellness programs, including a healthy lifestyle allowance, mental health resources and more, we’re committed to your well-being.
Who We Are:
We protect the public. We advance our profession. We guide our CPAs. We ensure that our more than 97,000 members and 21,000 students meet the highest standards of integrity and expertise. We help them stay ahead of global market trends and abreast of regulatory change. CPAs represent a globally recognized, premium designation. Our Chartered Professional Accountants are valued by organizations in all industries for their financial expertise, strategic thinking, management skills and leadership.
We Appreciate Your Interest In CPA Ontario And This Position
At CPA Ontario, we are committed to building high-performance teams. Our selection process is thorough, and all candidate applications are reviewed. Should your qualifications and experience meet the requirements of this role, a member of our recruitment team will contact you. We encourage you to set up CPA Ontario job alerts for positions that align to your experience and career goals.
CPA Ontario is an inclusive employer. Accommodation is available under the Ontario Human Rights Code. If you require a disability-related accommodation to participate in the recruitment process, please email accessibility@cpaontario.ca with “Accommodation Required” in the subject line to provide your contact information. A member of the Recruitment team will contact you within 48 hours.
Please note that candidates who receive a conditional offer of employment from CPA Ontario will be required to attest that they are fully vaccinated with a COVID-19 vaccine approved by Health Canada, and to maintain their status as fully vaccinated as a condition of continued employment. CPA Ontario will consider individual requests for accommodation by candidates who cannot be fully vaccinated due to health or other protected grounds under the Human Rights Code.
Jan 20, 2022
Full time
An Opportunity To Grow Your Career
With Our Investigations & Prosecutions Team
CPA Ontario is currently in search of a Professional Standards Coordinator who will assist and support the investigations and prosecutions of complaints of professional misconduct made against members, students and firms on behalf of the Professional Conduct Committee (PCC).
What You’ll Be Doing:
Prosecutions Execution:
Drafting and preparing documents based on the evidence in the file for final review by legal counsel, such as disclosure briefs, document briefs, books of authorities, willsays, affidavits.
Preparing conflict avoidance sheets, notices, facta and other legal documents for filing with the CPA Ontario Tribunal, Divisional Court and the Ontario Court of Appeal.
Coordinating service of documents as well as liaising with and instructing process servers.
Tracking and maintaining records of Provincial Offences Act prosecutions and judicial review files.
Communicating with CPA Ontario Tribunal, Division Court, Criminal Court, and other Superior Court branches to facilitate inquiries, complete document requests, obtain transcripts of external proceedings/sentencings and copies of legal cases.
Monitoring and executing orders.
Investigations:
Preparing appointment packages and correspondence for Counsel; preparing and coordinating legal materials for Professional Conduct Committee (PCC) meetings.
Monitoring and tracking status of investigation files including investigator reporting, budgeting and member interviews.
Budget / Finance and Statistical Analysis:
Monitoring and tracking investigation / discipline costs and collecting / recording external investigator and legal counsel invoices and accruals.
Processing invoices for payment, facilitating necessary approvals, assisting with supplier inquiries.
Performing statistical analysis of KPI for internal and external reporting.
Assisting with annual departmental budgeting and reports as well as cost outlines for filing with the Discipline and Appeal Committee.
Assisting with other administration and coordination as required, which would include updating the case management system.
Who You Are:
A post-secondary graduate with a university degree in Business or other related discipline or a Legal Office Administrative diploma, Law Clerk designation or Paralegal designation, and ideally a member of the Law Society of Ontario.
An excellent communicator (verbal and written) with advanced grammar and spelling abilities.
A highly organized professional, able to manage multiple tasks, meet competing deadlines and prioritize in a fast-paced environment.
A personable relationship builder – able to effortlessly interact with a wide number of internal and external professionals while remaining discreet with sensitive and confidential matters.
Technically savvy and knowledgeable in Microsoft Word, Excel, Powerpoint, Outlook, Teams and Adobe Acrobat and ideally have experience with Visio, FileCloud, Sharepoint, Salesforce, case management and e-discovery software.
Skilled at reading and understanding business and legal documents, and proficient at researching cases and ideally you have experience in investigative and forensic accounting or working in a legal environment.
What We Offer:
A fast-paced environment. Collaboration, innovation and passionate professionals are at our core. We relentlessly pursue what’s next to unlock the full potential of you and us together.
Flexible working solutions. Work environments are changing rapidly. We provide flexible, remote working options to support you in your career.
Diversity and inclusion. We recognize the value in our differences and prioritize inclusivity to bring together the best talent to protect the public, advance the profession and guide our CPAs.
Ongoing learning and career growth. We want your career to skyrocket. There are unlimited career advancement and professional development opportunities that we support with learning investments to promote your future growth. Thrive with us.
Focus on your well-being. With industry leading benefits and wellness programs, including a healthy lifestyle allowance, mental health resources and more, we’re committed to your well-being.
Who We Are:
We protect the public. We advance our profession. We guide our CPAs. We ensure that our more than 97,000 members and 21,000 students meet the highest standards of integrity and expertise. We help them stay ahead of global market trends and abreast of regulatory change. CPAs represent a globally recognized, premium designation. Our Chartered Professional Accountants are valued by organizations in all industries for their financial expertise, strategic thinking, management skills and leadership.
We Appreciate Your Interest In CPA Ontario And This Position
At CPA Ontario, we are committed to building high-performance teams. Our selection process is thorough, and all candidate applications are reviewed. Should your qualifications and experience meet the requirements of this role, a member of our recruitment team will contact you. We encourage you to set up CPA Ontario job alerts for positions that align to your experience and career goals.
CPA Ontario is an inclusive employer. Accommodation is available under the Ontario Human Rights Code. If you require a disability-related accommodation to participate in the recruitment process, please email accessibility@cpaontario.ca with “Accommodation Required” in the subject line to provide your contact information. A member of the Recruitment team will contact you within 48 hours.
Please note that candidates who receive a conditional offer of employment from CPA Ontario will be required to attest that they are fully vaccinated with a COVID-19 vaccine approved by Health Canada, and to maintain their status as fully vaccinated as a condition of continued employment. CPA Ontario will consider individual requests for accommodation by candidates who cannot be fully vaccinated due to health or other protected grounds under the Human Rights Code.
Location: Toronto, ON, CA
Date: Jan 17, 2022
POSITION SUMMARY The Legal Assistant role requires a unique blend of skills and experience providing general and administrative support in our Real Estate group. The position will require a confident, reliable and business-minded assistant with the ability to manage multiple tasks and adapt to changing priorities. The successful candidate will be organized, discreet, detail-oriented, and have a client-first approach to work. In addition, the successful applicant must be team-oriented and accustomed to working as a work team with other assistants. Generally, the hours of work are from 9:00 a.m. to 5:00 p.m. with some flexibility required to meet client needs; pre-authorized overtime may be required.
RE SPONSIBILITIES Drafting, preparing and proofreading correspondence, accounts and various transactional documents and forms.
Entering and maintaining legal professionals’ dockets and coordinating with the Accounting Department, when necessary; preparing detailed billings.
Dealing with and responding to client inquiries expeditiously and conducting follow up; keeping the legal professionals apprised of interactions in their absence.
Opening, maintaining and putting away files, and maintaining precedent systems using the Firm protocol for knowledge management.
Processing incoming and outgoing mail, including maintenance of email accounts and managing bring forwards.
Preparing and updating cheque requisitions and expense reports.
Updating and maintaining client/matter lists and current client contact records electronically to meet Dentons’ requirements.
General administrative duties such as scheduling appointments and meetings, photocopying materials, booking meeting rooms, making travel arrangements, etc.; working with other related Departments/services internally to provide documents and other materials on time to meet client needs.
Maintaining and organizing files, both electronic and hard copy as required.
Demonstrating a team approach; supporting and standing in for colleagues to cover absences; ensuring strict adherence to confidentiality; accountability in relation to both internal and external clients to achieve outputs and goals for the Department and the Firm.
Other duties as assigned.
REQUIREMENTS Post-secondary education in business or related discipline. Legal Administration and/or Law Clerk Diploma preferred.
Solid work experience in a legal environment with exposure to commercial real estate transactions; preference will be given to previous experience gained within a large firm environment.
Passion for working in a team environment, willing to help others and comfortable with sharing work assignments.
Ability to produce a high quality and quantity of work, occasionally under tight timelines.
Able to meet deadlines, work well under pressure and take initiative using sound judgment.
Strong interpersonal and communication skills (both verbal and written).
Excellent technical proficiency in Microsoft Office applications.
Knowledge of accounting/docketing systems and data management systems (i.e. Elite and iManage).
Excellent organizational/follow up skills; attention to detail, proof reading and accuracy are required.
Professional client and telephone manner and a proven track record of working with confidential information.
Must have excellent problem solving skills, the ability to work with little instruction or supervision and be internally motivated.
Professionalism demonstrated with colleagues, clients both in person and conversing by phone.
Strong grammatical skills, including punctuation and proofreading, attention to detail and accuracy are a must.
Demonstrated commitment to privacy and ethical conduct.
Equal Opportunity Statement
Inclusion and diversity (I&D) are fundamental to who we are at Dentons Canada and essential to the success and strength of our firm. Our forward-thinking, inclusive culture promotes and supports the professional development of our diverse talent, the leading services we offer to our clients, and positive social change. As a testament to our commitment to I&D, we are recognized as one of Canada’s Best Diversity Employer’s for 11 consecutive years (2011-2021) and one of Canada’s Top Employers for Young People (2021) for the fourth time.
Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.
To support and embrace your diverse skillsets, talents and experiences, we are committed to providing you with an inclusive, barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.
Jan 18, 2022
Full time
Location: Toronto, ON, CA
Date: Jan 17, 2022
POSITION SUMMARY The Legal Assistant role requires a unique blend of skills and experience providing general and administrative support in our Real Estate group. The position will require a confident, reliable and business-minded assistant with the ability to manage multiple tasks and adapt to changing priorities. The successful candidate will be organized, discreet, detail-oriented, and have a client-first approach to work. In addition, the successful applicant must be team-oriented and accustomed to working as a work team with other assistants. Generally, the hours of work are from 9:00 a.m. to 5:00 p.m. with some flexibility required to meet client needs; pre-authorized overtime may be required.
RE SPONSIBILITIES Drafting, preparing and proofreading correspondence, accounts and various transactional documents and forms.
Entering and maintaining legal professionals’ dockets and coordinating with the Accounting Department, when necessary; preparing detailed billings.
Dealing with and responding to client inquiries expeditiously and conducting follow up; keeping the legal professionals apprised of interactions in their absence.
Opening, maintaining and putting away files, and maintaining precedent systems using the Firm protocol for knowledge management.
Processing incoming and outgoing mail, including maintenance of email accounts and managing bring forwards.
Preparing and updating cheque requisitions and expense reports.
Updating and maintaining client/matter lists and current client contact records electronically to meet Dentons’ requirements.
General administrative duties such as scheduling appointments and meetings, photocopying materials, booking meeting rooms, making travel arrangements, etc.; working with other related Departments/services internally to provide documents and other materials on time to meet client needs.
Maintaining and organizing files, both electronic and hard copy as required.
Demonstrating a team approach; supporting and standing in for colleagues to cover absences; ensuring strict adherence to confidentiality; accountability in relation to both internal and external clients to achieve outputs and goals for the Department and the Firm.
Other duties as assigned.
REQUIREMENTS Post-secondary education in business or related discipline. Legal Administration and/or Law Clerk Diploma preferred.
Solid work experience in a legal environment with exposure to commercial real estate transactions; preference will be given to previous experience gained within a large firm environment.
Passion for working in a team environment, willing to help others and comfortable with sharing work assignments.
Ability to produce a high quality and quantity of work, occasionally under tight timelines.
Able to meet deadlines, work well under pressure and take initiative using sound judgment.
Strong interpersonal and communication skills (both verbal and written).
Excellent technical proficiency in Microsoft Office applications.
Knowledge of accounting/docketing systems and data management systems (i.e. Elite and iManage).
Excellent organizational/follow up skills; attention to detail, proof reading and accuracy are required.
Professional client and telephone manner and a proven track record of working with confidential information.
Must have excellent problem solving skills, the ability to work with little instruction or supervision and be internally motivated.
Professionalism demonstrated with colleagues, clients both in person and conversing by phone.
Strong grammatical skills, including punctuation and proofreading, attention to detail and accuracy are a must.
Demonstrated commitment to privacy and ethical conduct.
Equal Opportunity Statement
Inclusion and diversity (I&D) are fundamental to who we are at Dentons Canada and essential to the success and strength of our firm. Our forward-thinking, inclusive culture promotes and supports the professional development of our diverse talent, the leading services we offer to our clients, and positive social change. As a testament to our commitment to I&D, we are recognized as one of Canada’s Best Diversity Employer’s for 11 consecutive years (2011-2021) and one of Canada’s Top Employers for Young People (2021) for the fourth time.
Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.
To support and embrace your diverse skillsets, talents and experiences, we are committed to providing you with an inclusive, barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.
Working in our Ottawa office, the Legal Assistant will join our growing Political Law practice. This role will assist with both administrative and legal-support tasks, and independently manage the daily activities of two to three lawyers. The Legal Assistant will also have an opportunity to assist with regulatory filings (lobbyist registrations, electoral returns, conflict of interest disclosures, etc.) and litigation-related case management. This role has a dual reporting relationship with the Lawyers in the share and the Office Manager.
Hours of work are from 9 am to 5 pm. Occasional pre-authorized overtime may be required to meet client needs. We are currently working remotely and the role offers remote flexibility post pandemic.
Accessibility and Accommodation
It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.
Background and Reference Checks
Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check, employment and educational verifications.
Your Application
We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.
NO AGENCIES, PLEASE.
Jan 17, 2022
Full time
Working in our Ottawa office, the Legal Assistant will join our growing Political Law practice. This role will assist with both administrative and legal-support tasks, and independently manage the daily activities of two to three lawyers. The Legal Assistant will also have an opportunity to assist with regulatory filings (lobbyist registrations, electoral returns, conflict of interest disclosures, etc.) and litigation-related case management. This role has a dual reporting relationship with the Lawyers in the share and the Office Manager.
Hours of work are from 9 am to 5 pm. Occasional pre-authorized overtime may be required to meet client needs. We are currently working remotely and the role offers remote flexibility post pandemic.
Accessibility and Accommodation
It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.
Background and Reference Checks
Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check, employment and educational verifications.
Your Application
We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.
NO AGENCIES, PLEASE.
Legal Assistant (2 positions)
CL4 Clerk 4
Regular/full-time
Manitoba Justice
Legal Services Branch, Crown Law
Winnipeg MB
Advertisement Number: 38444
Salary(s): CL4 $48,399.00 - $55,132.00 per year
Closing Date: January 23, 2022
The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).
Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.
An eligibility list may be created for similar positions and will remain in effect for 12 months.
To be considered for this competition, candidates ARE REQUIRED to submit the Application Screening Form, along with their resume and a cover letter, to the Civil Service Commission by email (govjobs@gov.mb.ca), quoting 38444 and position title in the subject line. If you are having difficulty opening the link, you may have to use a different browser. You may also contact Human Resource Services (contact information under “Apply to”) to request a copy of the Application Screening Form. CLICK HERE to access the application form.
Legal Services Branch functions as the law firm to the Government of Manitoba. It provides a full range of high quality legal services to all government departments and all agencies, boards, commissions, committees and corporations which do not have their own legal counsel, resulting in an interesting and varied work experience. Legal Services Branch offers a positive working environment and supports flexible work arrangements to help employees balance career and family. Continuous learning, development and training are supported and encouraged.
Conditions of Employment:
Must be legally entitled to work in Canada
Satisfactory Criminal Record Check
Satisfactory Child Abuse Registry Check
Satisfactory Adult Abuse Registry Check
Satisfactory Enhanced Security Screening
Qualifications: Essential:
Extensive related experience performing a full range of legal assistant duties in a civil/family law environment, such as litigation, family law, child protection, corporate commercial and real estate; and performing support duties such as typing, maintaining filing systems, including research and investigative work
Superior written communication skills with experience drafting, proofreading/editing and managing correspondence such as (but not limited to) letters, memos, forms and complex legal documents, such as agreements, transfers of title, closing books, orders, affidavits and briefs
Problem-solving skills with the ability to conduct analysis and handle non-routine issues
Political acumen including the ability to manage confidential and politically sensitive material/situations in an appropriate manner
Excellent organizational and time management skills with ability to work in a high pressure and time sensitive environment to meet conflicting deadlines
Ability to pay attention to detail and ensure accuracy of work
Excellent verbal communication skills with the ability to speak in a clear and concise manner
Excellent interpersonal skills including the ability to interact effectively with Ministers, judiciary, senior managers, other departmental staff, external agencies and the general public
Ability to take initiative and work independently with minimal supervision
Ability to work co-operatively and constructively as part of a team
Experience with Microsoft Office Suite or equivalent programs
Desired:
Experience searching Land Titles, Personal Property Registry, Queen's Bench Registry and extra-provincial court registries
Experience using Quicklaw and related internet searches
Successful completion of a legal assistant training program
Duties: The Legal Assistant is often the first point of contact for clients on many different types of matters and provides administrative support to Crown Counsel. The position is responsible for providing support to two or more Crown counsel by: ensuring files are properly prepared and relevant information is located, analyzed, and brought to the attention of Crown counsel; making inquiries and conducting appropriate searches (e.g. at Court Offices, Land Titles and Registry Offices); preparing correspondence and legal documents, entering time data for legal billing system, scheduling meetings, making travel arrangements and other duties as assigned; maintaining files and document management systems, including organizing and indexing case law, legal opinions, files, precedents and other legal resources.
Apply to:
Advertisement # 38444
Service Centre 1
Human Resource Services
1130-405 Broadway
Winnipeg, MB , R3C 3L6
Phone: 204-945-3204
Fax: 204-948-7373
Email: govjobs@gov.mb.ca
Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.
Please be advised that job competitions may be grieved and appealed by internal applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative or the grievor, if unrepresented. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.
We thank all who apply and advise that only those selected for further consideration will be contacted.
Jan 17, 2022
Full time
Legal Assistant (2 positions)
CL4 Clerk 4
Regular/full-time
Manitoba Justice
Legal Services Branch, Crown Law
Winnipeg MB
Advertisement Number: 38444
Salary(s): CL4 $48,399.00 - $55,132.00 per year
Closing Date: January 23, 2022
The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).
Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.
An eligibility list may be created for similar positions and will remain in effect for 12 months.
To be considered for this competition, candidates ARE REQUIRED to submit the Application Screening Form, along with their resume and a cover letter, to the Civil Service Commission by email (govjobs@gov.mb.ca), quoting 38444 and position title in the subject line. If you are having difficulty opening the link, you may have to use a different browser. You may also contact Human Resource Services (contact information under “Apply to”) to request a copy of the Application Screening Form. CLICK HERE to access the application form.
Legal Services Branch functions as the law firm to the Government of Manitoba. It provides a full range of high quality legal services to all government departments and all agencies, boards, commissions, committees and corporations which do not have their own legal counsel, resulting in an interesting and varied work experience. Legal Services Branch offers a positive working environment and supports flexible work arrangements to help employees balance career and family. Continuous learning, development and training are supported and encouraged.
Conditions of Employment:
Must be legally entitled to work in Canada
Satisfactory Criminal Record Check
Satisfactory Child Abuse Registry Check
Satisfactory Adult Abuse Registry Check
Satisfactory Enhanced Security Screening
Qualifications: Essential:
Extensive related experience performing a full range of legal assistant duties in a civil/family law environment, such as litigation, family law, child protection, corporate commercial and real estate; and performing support duties such as typing, maintaining filing systems, including research and investigative work
Superior written communication skills with experience drafting, proofreading/editing and managing correspondence such as (but not limited to) letters, memos, forms and complex legal documents, such as agreements, transfers of title, closing books, orders, affidavits and briefs
Problem-solving skills with the ability to conduct analysis and handle non-routine issues
Political acumen including the ability to manage confidential and politically sensitive material/situations in an appropriate manner
Excellent organizational and time management skills with ability to work in a high pressure and time sensitive environment to meet conflicting deadlines
Ability to pay attention to detail and ensure accuracy of work
Excellent verbal communication skills with the ability to speak in a clear and concise manner
Excellent interpersonal skills including the ability to interact effectively with Ministers, judiciary, senior managers, other departmental staff, external agencies and the general public
Ability to take initiative and work independently with minimal supervision
Ability to work co-operatively and constructively as part of a team
Experience with Microsoft Office Suite or equivalent programs
Desired:
Experience searching Land Titles, Personal Property Registry, Queen's Bench Registry and extra-provincial court registries
Experience using Quicklaw and related internet searches
Successful completion of a legal assistant training program
Duties: The Legal Assistant is often the first point of contact for clients on many different types of matters and provides administrative support to Crown Counsel. The position is responsible for providing support to two or more Crown counsel by: ensuring files are properly prepared and relevant information is located, analyzed, and brought to the attention of Crown counsel; making inquiries and conducting appropriate searches (e.g. at Court Offices, Land Titles and Registry Offices); preparing correspondence and legal documents, entering time data for legal billing system, scheduling meetings, making travel arrangements and other duties as assigned; maintaining files and document management systems, including organizing and indexing case law, legal opinions, files, precedents and other legal resources.
Apply to:
Advertisement # 38444
Service Centre 1
Human Resource Services
1130-405 Broadway
Winnipeg, MB , R3C 3L6
Phone: 204-945-3204
Fax: 204-948-7373
Email: govjobs@gov.mb.ca
Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.
Please be advised that job competitions may be grieved and appealed by internal applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative or the grievor, if unrepresented. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.
We thank all who apply and advise that only those selected for further consideration will be contacted.
The Law Commission of Ontario (LCO) seeks a full-time Executive Officer for a one-year contract that may be extended.
The Law Commission of Ontario (LCO) is Ontario’s leading law reform agency. The LCO provides independent, balanced, and authoritative advice and recommendations on some of Ontario’s most complex and far-reaching legal policy issues. Through this work, the LCO promotes access to justice, evidence-based law reform and public debate.
For more about the LCO and its work, see www.lco-cdo.org .
As the Executive Officer, you will report to the Executive Director (ED) and support the ED’s role both inside and outside the LCO. You will act as the primary contact and liaison for communications between the ED and stakeholders. You will provide financial, human resource, administrative, operational and logistical assistance to the ED to facilitate and further the LCO’s work, agenda and objectives. You will also work with LCO Counsel from time to time as needed.
The successful candidate will have a university degree with at least five years of office or executive administration, including budget experience. The capacity to function fully in English and French is a significant asset. A complete job description is enclosed.
The LCO invites all interested individuals to apply and encourages applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Please submit your application electronically with a cover letter explaining briefly why you are qualified for and interested in this position. Please also provide your resume and the names and contact information of three references by Monday, January 31, 2022 . Applications should be submitted as one single pdf document to the attention of Nye Thomas, Executive Director, Law Commission of Ontario, at LawCommission@lco-cdo.org .
For further information, please email LawCommission@lco-cdo.org or call (416) 402-7267.
We thank all applicants for their interest, however only applicants to be interviewed will be contacted.
Jan 13, 2022
Contract
The Law Commission of Ontario (LCO) seeks a full-time Executive Officer for a one-year contract that may be extended.
The Law Commission of Ontario (LCO) is Ontario’s leading law reform agency. The LCO provides independent, balanced, and authoritative advice and recommendations on some of Ontario’s most complex and far-reaching legal policy issues. Through this work, the LCO promotes access to justice, evidence-based law reform and public debate.
For more about the LCO and its work, see www.lco-cdo.org .
As the Executive Officer, you will report to the Executive Director (ED) and support the ED’s role both inside and outside the LCO. You will act as the primary contact and liaison for communications between the ED and stakeholders. You will provide financial, human resource, administrative, operational and logistical assistance to the ED to facilitate and further the LCO’s work, agenda and objectives. You will also work with LCO Counsel from time to time as needed.
The successful candidate will have a university degree with at least five years of office or executive administration, including budget experience. The capacity to function fully in English and French is a significant asset. A complete job description is enclosed.
The LCO invites all interested individuals to apply and encourages applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Please submit your application electronically with a cover letter explaining briefly why you are qualified for and interested in this position. Please also provide your resume and the names and contact information of three references by Monday, January 31, 2022 . Applications should be submitted as one single pdf document to the attention of Nye Thomas, Executive Director, Law Commission of Ontario, at LawCommission@lco-cdo.org .
For further information, please email LawCommission@lco-cdo.org or call (416) 402-7267.
We thank all applicants for their interest, however only applicants to be interviewed will be contacted.
All companies are not the same. What makes TD special as a business is also, what makes us special as an employer.
Why TD?
TD's Colleague Promise: A better you. A better us.
A more confident you means a stronger us. We empower you to grow your skills, gain new perspectives, and create impact at work and in your community. That's our unique and inclusive culture.
Department Overview
Co-op and Internship opportunities allow you to gain valuable work experience across a number of the businesses at TD. You will work with experienced colleagues, receive world class training, and be part of a community of students across TD, where you will have an impact, grow as individual and experience our culture of care.
Our Co-op/Intern Programming is offered with select Co-op and Internship roles, and is designed to help you better understand the TD business, build on critical career capabilities, and broaden your professional network. This program is designed to complement your on-the job experience and features:
Leadership talks with key Leaders from across the organization
Lunch and Learns on topics such as Innovation
Diversity and Inclusion and Personal Branding and so much more
Job Description
We are hiring for the position of Legal Assistant I ntern / Co-Op to provide a range of operational and analytical support and perform transactions and other processing activities. This role will not only provide you introductory experience in a professional setting, you will also be equipped with skills and experiences that contribute to the completion of your studies and prepare you to build a career in your chosen discipline. Reporting to the Legal Office Supervisor/Senior Manager of Legal Support, assists the Lawyers handling P & C Insurance Legal Matters, representing TD Insurance or its Policyholders in civil litigation and no fault/accident benefits matters involving claims for monetary damages or compensation for personal injury or property damage. In this role, you will:
Prepares, through transcription of written or recorded documents, complex legal documents i.e. correspondence, factums, motions, summonses etc.
Drafts standard legal documents, correspondence and pleadings for review by lawyer(s). Edits grammar, punctuation and spelling as needed.
Exercises initiative and judgment in Lawyer’s absence, i.e., negotiates extensions of time. Prioritizes and responds to diverse incoming communications.
Manages Lawyer's calendar i.e., schedules appointments, coordinates appearances. Resolves scheduling conflicts on own initiative.
Answers a wide variety of telephone inquiries based on knowledge of case. Responds to inquiries exercising good judgment and discretion.
Composes complex (non-technical) correspondence.
Establishes, maintains, and when necessary, revises Lawyer's files.
Performs research, reviews and prepares documents in accordance with project objectives and in consultation with Lawyer, Law Clerk or Legal Office Manager.
Provides training to legal assistants and has the ability to answer technical questions. May also provide training to lawyers, law clerks and other office personnel.
Exercises initiative to propose, develop and maintain standard office precedents and procedures.
And other miscellaneous duties as may be assigned from time to time.
Job Requirements
Current enrollment in a relevant post-secondary program
Over 1 year of related experience
Proficient with MS Office Suite and internet applications
A strong analytical mind with attention to detail and desire to learn and grow
College diploma in legal secretarial and 5+ years of litigation experience
Ability to proof and edit legal documents
You are a motivated self-starter with capability to work productively under pressure
Excellent oral and written communication skills
Strong interpersonal and client service skills, professional and positive demeanour
Superior organization and priority setting skills, strong work ethic and ability to multi-task
Ability to be conceptual and a creative problem solving skills
Assigned Line of Business Requirements
Please note that the line of business that you are assigned to may require specific skills not mentioned in this posting
Additional Information
Early Talent Requirements
This position is a 4-month work term and will commence May 2- Aug 26, 2022.
Applications must include a transcript, cover letter (one letter-sized page or less) and a resume (maximum of 2 pages).
We welcome all applications; however, we will only contact qualified candidates chosen for an interview. Thank you for your interest.
TD requires employees to reside in the country where the role is located, irrespective of remote working arrangements.
Inclusiveness
At TD, we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of our customers and communities in which we live and serve. If you require an accommodation for the recruitment/interview process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs.
Jan 12, 2022
Remote
All companies are not the same. What makes TD special as a business is also, what makes us special as an employer.
Why TD?
TD's Colleague Promise: A better you. A better us.
A more confident you means a stronger us. We empower you to grow your skills, gain new perspectives, and create impact at work and in your community. That's our unique and inclusive culture.
Department Overview
Co-op and Internship opportunities allow you to gain valuable work experience across a number of the businesses at TD. You will work with experienced colleagues, receive world class training, and be part of a community of students across TD, where you will have an impact, grow as individual and experience our culture of care.
Our Co-op/Intern Programming is offered with select Co-op and Internship roles, and is designed to help you better understand the TD business, build on critical career capabilities, and broaden your professional network. This program is designed to complement your on-the job experience and features:
Leadership talks with key Leaders from across the organization
Lunch and Learns on topics such as Innovation
Diversity and Inclusion and Personal Branding and so much more
Job Description
We are hiring for the position of Legal Assistant I ntern / Co-Op to provide a range of operational and analytical support and perform transactions and other processing activities. This role will not only provide you introductory experience in a professional setting, you will also be equipped with skills and experiences that contribute to the completion of your studies and prepare you to build a career in your chosen discipline. Reporting to the Legal Office Supervisor/Senior Manager of Legal Support, assists the Lawyers handling P & C Insurance Legal Matters, representing TD Insurance or its Policyholders in civil litigation and no fault/accident benefits matters involving claims for monetary damages or compensation for personal injury or property damage. In this role, you will:
Prepares, through transcription of written or recorded documents, complex legal documents i.e. correspondence, factums, motions, summonses etc.
Drafts standard legal documents, correspondence and pleadings for review by lawyer(s). Edits grammar, punctuation and spelling as needed.
Exercises initiative and judgment in Lawyer’s absence, i.e., negotiates extensions of time. Prioritizes and responds to diverse incoming communications.
Manages Lawyer's calendar i.e., schedules appointments, coordinates appearances. Resolves scheduling conflicts on own initiative.
Answers a wide variety of telephone inquiries based on knowledge of case. Responds to inquiries exercising good judgment and discretion.
Composes complex (non-technical) correspondence.
Establishes, maintains, and when necessary, revises Lawyer's files.
Performs research, reviews and prepares documents in accordance with project objectives and in consultation with Lawyer, Law Clerk or Legal Office Manager.
Provides training to legal assistants and has the ability to answer technical questions. May also provide training to lawyers, law clerks and other office personnel.
Exercises initiative to propose, develop and maintain standard office precedents and procedures.
And other miscellaneous duties as may be assigned from time to time.
Job Requirements
Current enrollment in a relevant post-secondary program
Over 1 year of related experience
Proficient with MS Office Suite and internet applications
A strong analytical mind with attention to detail and desire to learn and grow
College diploma in legal secretarial and 5+ years of litigation experience
Ability to proof and edit legal documents
You are a motivated self-starter with capability to work productively under pressure
Excellent oral and written communication skills
Strong interpersonal and client service skills, professional and positive demeanour
Superior organization and priority setting skills, strong work ethic and ability to multi-task
Ability to be conceptual and a creative problem solving skills
Assigned Line of Business Requirements
Please note that the line of business that you are assigned to may require specific skills not mentioned in this posting
Additional Information
Early Talent Requirements
This position is a 4-month work term and will commence May 2- Aug 26, 2022.
Applications must include a transcript, cover letter (one letter-sized page or less) and a resume (maximum of 2 pages).
We welcome all applications; however, we will only contact qualified candidates chosen for an interview. Thank you for your interest.
TD requires employees to reside in the country where the role is located, irrespective of remote working arrangements.
Inclusiveness
At TD, we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of our customers and communities in which we live and serve. If you require an accommodation for the recruitment/interview process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs.
Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.
Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to further your career or carve out a new path.
We currently have an opening for a Legal Assistant in our Toronto office working in a 3:1 share to support the Privacy practice group. This position requires exceptional communication and technical skills. The successful candidate must be a self starter that exhibits strong initiative and is highly detail-oriented. In addition, excellent client service skills, organizational skills and practice management abilities are required.
Position Requirements
Education and Experience
The successful incumbent will have a Community College Certificate in a Legal Secretarial Assistant program or equivalent, strong technical skills (MS Office suite), be a team player, have a positive attitude and professional image, and possess a minimum of three to five years of experience in a Legal Assistant role. An equivalent combination of education, training and experience is acceptable. To protect the health and safety of firm members and visitors and to comply with the recommendations of public health authorities, employment at Osler will be conditional on the candidate submitting evidence of being fully vaccinated against COVID-19.
How To Apply
Accessibility and Accommodation
We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.
Background and Reference Checks
Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.
If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada’s leading law firms, please reply in confidence with a cover letter and résumé.
No agencies or phone calls please.
Jan 12, 2022
Full time
Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.
Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to further your career or carve out a new path.
We currently have an opening for a Legal Assistant in our Toronto office working in a 3:1 share to support the Privacy practice group. This position requires exceptional communication and technical skills. The successful candidate must be a self starter that exhibits strong initiative and is highly detail-oriented. In addition, excellent client service skills, organizational skills and practice management abilities are required.
Position Requirements
Education and Experience
The successful incumbent will have a Community College Certificate in a Legal Secretarial Assistant program or equivalent, strong technical skills (MS Office suite), be a team player, have a positive attitude and professional image, and possess a minimum of three to five years of experience in a Legal Assistant role. An equivalent combination of education, training and experience is acceptable. To protect the health and safety of firm members and visitors and to comply with the recommendations of public health authorities, employment at Osler will be conditional on the candidate submitting evidence of being fully vaccinated against COVID-19.
How To Apply
Accessibility and Accommodation
We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.
Background and Reference Checks
Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.
If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada’s leading law firms, please reply in confidence with a cover letter and résumé.
No agencies or phone calls please.
Why Norton Rose Fulbright?
You will be part of a talented global team who is a leader in the legal industry. Your work will be challenging and rewarding and you will have the opportunity to maximize your potential. Our Firm has been recognized as one of Canada's Top 100 Employers and one of Canada's Best Diversity Employers for 2018, 2019 and 2020. We look forward to welcoming you to our team!
The Team
Norton Rose Fulbright Canada LLP is currently seeking a Legal Assistant to work in our Calgary Office. This full-time permanent legal assistant role will provide support to lawyers in our litigation practice. This position will play a key role in handling administrative items. We are seeking a highly organized professional individual with excellent client service skills, who thrives in a fast-paced, high performance culture. The primary responsibilities of the position are:
The Role
Prepare, compile, serve and file court documents.
Docket diaries, reminders and limitations.
Prepare expense reports and oversee key account billing administration.
Manage and coordinate lawyers' schedules, including coordinating court dates, questionings, client meetings, conference calls and travel arrangements.
Draft and revise correspondence and e-mails.
Transcribe, modify and format documents.
Prioritize workflow to ensure completion of accurate work within established deadlines.
Maintain files; including daily filing, file organization, opening files, closing files, etc.
Handle incoming telephone, email and mail correspondence.
Other duties as required.
Skills and Experience Required
College Diploma from a Legal Assistant program.
Minimum of 5 years' experience in a E&L/litigation assistant capacity.
Proficiency in MS Office 2010 with a high level of overall technical ability.
Excellent attention to detail and proofreading skills.
Experience with styles and document formatting.
Excellent interpersonal skills and the ability to communicate effectively with clients.
Ability to take initiative and lead independently when necessary.
Excellent organizational skills.
Capable of working well under pressure.
Ability to handle multiple competing and urgent deadlines.
Flexible and adaptable to change.
Positive outlook and the ability to work well in a team environment.
Ability to work in an environment where discretion and confidentiality are essential.
In order to work in the office, we will require proof of full vaccination against COVID-19. You will be required to show an acceptable form of proof that you are fully vaccinated by uploading your documentation to our online portal upon your arrival to the Firm. If you are unable to get vaccinated due to religious, medical or other reasons protected by the Alberta Human Rights Act, in appropriate circumstances we have a duty to provide a reasonable accommodation where possible and will discuss with you further.
Norton Rose Fulbright
Norton Rose Fulbright is a global legal firm. We provide the world's pre-eminent corporations and financial institutions with a full business law service. We have more than 3800 lawyers and other legal staff based in more than 50 cities across Europe, the United States, Canada, Latin America, Asia, Australia, Africa, the Middle East and Central Asia.
Recognized for our industry focus, we are strong across all the key industry sectors: financial institutions; energy; infrastructure, mining and commodities; transport; technology and innovation; and life sciences and healthcare.
Wherever we are, we operate in accordance with our global business principles of quality, unity and integrity. We aim to provide the highest possible standard of legal service in each of our offices and to maintain that level of quality at every point of contact.
Diversity and Inclusion
Diversity is an important firm value. We are committed to providing equal opportunities in employment and to providing a workplace which is free from discrimination and harassment. This means that all job applicants, employees and partners will receive equal treatment regardless of race, colour, ethnic or national origins, sex, marital status, disability, age, sexual orientation, religion or belief.
To apply, please visit the Careers page of our website at www.nortonrosefulbright.com. We thank all candidates for their application, but will be contacting only those whom we select to invite for an interview.
Jan 12, 2022
Full time
Why Norton Rose Fulbright?
You will be part of a talented global team who is a leader in the legal industry. Your work will be challenging and rewarding and you will have the opportunity to maximize your potential. Our Firm has been recognized as one of Canada's Top 100 Employers and one of Canada's Best Diversity Employers for 2018, 2019 and 2020. We look forward to welcoming you to our team!
The Team
Norton Rose Fulbright Canada LLP is currently seeking a Legal Assistant to work in our Calgary Office. This full-time permanent legal assistant role will provide support to lawyers in our litigation practice. This position will play a key role in handling administrative items. We are seeking a highly organized professional individual with excellent client service skills, who thrives in a fast-paced, high performance culture. The primary responsibilities of the position are:
The Role
Prepare, compile, serve and file court documents.
Docket diaries, reminders and limitations.
Prepare expense reports and oversee key account billing administration.
Manage and coordinate lawyers' schedules, including coordinating court dates, questionings, client meetings, conference calls and travel arrangements.
Draft and revise correspondence and e-mails.
Transcribe, modify and format documents.
Prioritize workflow to ensure completion of accurate work within established deadlines.
Maintain files; including daily filing, file organization, opening files, closing files, etc.
Handle incoming telephone, email and mail correspondence.
Other duties as required.
Skills and Experience Required
College Diploma from a Legal Assistant program.
Minimum of 5 years' experience in a E&L/litigation assistant capacity.
Proficiency in MS Office 2010 with a high level of overall technical ability.
Excellent attention to detail and proofreading skills.
Experience with styles and document formatting.
Excellent interpersonal skills and the ability to communicate effectively with clients.
Ability to take initiative and lead independently when necessary.
Excellent organizational skills.
Capable of working well under pressure.
Ability to handle multiple competing and urgent deadlines.
Flexible and adaptable to change.
Positive outlook and the ability to work well in a team environment.
Ability to work in an environment where discretion and confidentiality are essential.
In order to work in the office, we will require proof of full vaccination against COVID-19. You will be required to show an acceptable form of proof that you are fully vaccinated by uploading your documentation to our online portal upon your arrival to the Firm. If you are unable to get vaccinated due to religious, medical or other reasons protected by the Alberta Human Rights Act, in appropriate circumstances we have a duty to provide a reasonable accommodation where possible and will discuss with you further.
Norton Rose Fulbright
Norton Rose Fulbright is a global legal firm. We provide the world's pre-eminent corporations and financial institutions with a full business law service. We have more than 3800 lawyers and other legal staff based in more than 50 cities across Europe, the United States, Canada, Latin America, Asia, Australia, Africa, the Middle East and Central Asia.
Recognized for our industry focus, we are strong across all the key industry sectors: financial institutions; energy; infrastructure, mining and commodities; transport; technology and innovation; and life sciences and healthcare.
Wherever we are, we operate in accordance with our global business principles of quality, unity and integrity. We aim to provide the highest possible standard of legal service in each of our offices and to maintain that level of quality at every point of contact.
Diversity and Inclusion
Diversity is an important firm value. We are committed to providing equal opportunities in employment and to providing a workplace which is free from discrimination and harassment. This means that all job applicants, employees and partners will receive equal treatment regardless of race, colour, ethnic or national origins, sex, marital status, disability, age, sexual orientation, religion or belief.
To apply, please visit the Careers page of our website at www.nortonrosefulbright.com. We thank all candidates for their application, but will be contacting only those whom we select to invite for an interview.
Allied REIT is looking for a Specialist, Lease Documentation (Legal Affairs) in Montreal.
At Allied, everything starts with purpose. In the role of Specialist, Lease Documentation, you will support the leasing and contracting process for our portfolio in Quebec. This, in turn, allows Allied to build relationships with tenants on legally sound foundations.
Please note, our department of Lease Documentation is often referred to as Legal Affairs or Legal Operations in the industry.
Who are you?
We are building upon our achievements at Allied, and the future is exciting. How can we be so sure? We have people like you—engaged professionals who consistently deliver their best.
Throughout the 3+ years you have worked as a bilingual law professional, you have stood out for your pursuit of excellence. You are self-motivated, take ownership and lead by example. In doing so, you elevate your team and collaborate towards your collective goals.
Above all, you are excited by Allied’s mission and the contribution we make to cities and communities.
What will you do?
Prepare, draft and negotiate commercial leases and related documentation.
Complete all due diligence activities related to requests for landlord’s consent to transfer.
Ensure the compliance of agreements according to federal and provincial laws, as well as departmental organizational policies, procedures, and strategies.
Communicate and negotiate non-business provisions contained in the various agreements directly with lawyers, tenants, and other third parties.
Support the development of policies related to lease pre-approvals, precedents, and sections.
Liaise with various internal and external stakeholders in response to lease related matters.
Assist internal departments with legal queries.
How are you qualified?
A bachelor’s degree in law.
3+ years of experience either in-house or at a law firm with strong contract drafting and negotiation skills.
Excellent communication and problem-solving fundamentals.
An assertive self-starter with the ability to work both independently and collaboratively.
Bilingual in French and English.
Qui sommes-nous ?
Allied Properties REIT est l’un des principaux propriétaires, gestionnaires et promoteurs(i) d’espaces de travail urbains distinctifs dans les grandes villes canadiennes et (ii) de centres de données urbains à forte densité de réseau qui forment la plateforme de connectivité globale du Canada. Les activités d’Allied consistent à fournir aux entreprises du savoir des environnements urbains distinctifs pour la créativité et la connectivité.
Nous sommes également un endroit exceptionnel pour travailler. Allied figure sur la liste 2020 des meilleurs employeurs au Canada dans le cadre de la certification mondiale des meilleurs employeurs de Kincentric, qui distingue les organisations qui affichent de solides résultats en matière d'engagement des employés, d'agilité organisationnelle, de leadership engageant et de concentration sur les talents.
Allied Properties s'engage à embaucher les candidats les plus qualifiés tout en recherchant la diversité et l'équité au sein de notre organisation. Les compétences et expériences uniques que chaque individu apporte à notre entreprise nous améliorent. Par conséquent, nous encourageons les personnes qualifiées à postuler, quels que soient leurs sexe, ethnicité, origine, orientation sexuelle, capacités et milieu socio-économique.
Remarque: Si vous avez besoin de mesures d’adaptation pendant le processus de recrutement et de sélection, veuillez-nous en informer. Nous travaillerons avec vous pour vous offrir une expérience de recrutement aussi harmonieuse que possible.
Jan 10, 2022
Full time
Allied REIT is looking for a Specialist, Lease Documentation (Legal Affairs) in Montreal.
At Allied, everything starts with purpose. In the role of Specialist, Lease Documentation, you will support the leasing and contracting process for our portfolio in Quebec. This, in turn, allows Allied to build relationships with tenants on legally sound foundations.
Please note, our department of Lease Documentation is often referred to as Legal Affairs or Legal Operations in the industry.
Who are you?
We are building upon our achievements at Allied, and the future is exciting. How can we be so sure? We have people like you—engaged professionals who consistently deliver their best.
Throughout the 3+ years you have worked as a bilingual law professional, you have stood out for your pursuit of excellence. You are self-motivated, take ownership and lead by example. In doing so, you elevate your team and collaborate towards your collective goals.
Above all, you are excited by Allied’s mission and the contribution we make to cities and communities.
What will you do?
Prepare, draft and negotiate commercial leases and related documentation.
Complete all due diligence activities related to requests for landlord’s consent to transfer.
Ensure the compliance of agreements according to federal and provincial laws, as well as departmental organizational policies, procedures, and strategies.
Communicate and negotiate non-business provisions contained in the various agreements directly with lawyers, tenants, and other third parties.
Support the development of policies related to lease pre-approvals, precedents, and sections.
Liaise with various internal and external stakeholders in response to lease related matters.
Assist internal departments with legal queries.
How are you qualified?
A bachelor’s degree in law.
3+ years of experience either in-house or at a law firm with strong contract drafting and negotiation skills.
Excellent communication and problem-solving fundamentals.
An assertive self-starter with the ability to work both independently and collaboratively.
Bilingual in French and English.
Qui sommes-nous ?
Allied Properties REIT est l’un des principaux propriétaires, gestionnaires et promoteurs(i) d’espaces de travail urbains distinctifs dans les grandes villes canadiennes et (ii) de centres de données urbains à forte densité de réseau qui forment la plateforme de connectivité globale du Canada. Les activités d’Allied consistent à fournir aux entreprises du savoir des environnements urbains distinctifs pour la créativité et la connectivité.
Nous sommes également un endroit exceptionnel pour travailler. Allied figure sur la liste 2020 des meilleurs employeurs au Canada dans le cadre de la certification mondiale des meilleurs employeurs de Kincentric, qui distingue les organisations qui affichent de solides résultats en matière d'engagement des employés, d'agilité organisationnelle, de leadership engageant et de concentration sur les talents.
Allied Properties s'engage à embaucher les candidats les plus qualifiés tout en recherchant la diversité et l'équité au sein de notre organisation. Les compétences et expériences uniques que chaque individu apporte à notre entreprise nous améliorent. Par conséquent, nous encourageons les personnes qualifiées à postuler, quels que soient leurs sexe, ethnicité, origine, orientation sexuelle, capacités et milieu socio-économique.
Remarque: Si vous avez besoin de mesures d’adaptation pendant le processus de recrutement et de sélection, veuillez-nous en informer. Nous travaillerons avec vous pour vous offrir une expérience de recrutement aussi harmonieuse que possible.
Miller Thomson LLP
Saskatoon, Saskatchewan, Canada
Miller Thomson LLP is one of Canada’s fastest growing national business law firms, with offices located in Vancouver, Calgary, Edmonton, Regina, Saskatoon, London, Kitchener-Waterloo, Guelph, Toronto, Markham, Vaughan and Montréal. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.
We are currently seeking a versatile and committed Legal Assistant to join our Regina Litigation team. This is an exciting opportunity for an individual who enjoys a fast-paced and dynamic role. This position will support a busy desk, and offers a broad range of responsibilities and challenges that will utilize one’s litigation and practice management skills. This position requires a superstar organizer who has the technical knowledge and experience of handling complex files from start-to-finish.
The successful candidate will demonstrate initiative, strong communication and organization skills, with a desire to work in and promote a client first focused culture.
In this role, your responsibilities will include (but will not be limited to):
Practice administration: including managing email and calendar accounts, electronic/hard copy filing, processing client accounts, and coordinating meetings, appointments, travel arrangements, etc.;
Drafting, preparing and proof-reading of correspondence, accounts, various litigation documents (e.g. pleadings, briefs), and court forms;
Preparing and maintaining a bring-forward system to diarize court and court filing dates, meetings, and appointments;
Filtering incoming calls/mail/email and following-up on various information requests, including responding to client queries, and re-routing responses appropriately to ensure high level of client service and responsiveness;
Other duties as assigned.
To be successful in this role, you possess:
Community College Certificate or Diploma, or equivalent combination of experience;
A minimum of three (3) years’ experience as a Litigation Legal Assistant. Strong working knowledge of the Rules of Civil Procedure is required. Experience in Labour and Employment or Civil Litigation will be considered an asset;
Strong attention to detail with the flexibility to accommodate work demands;
Excellent organizational/follow up skills; attention to detail, proofreading and accuracy are required;
Ability to work independently and collaboratively within a team environment;
Ability to maintain a high level of confidentiality and exercise discretion when necessary.
Please note that, Miller Thomson LLP and Miltom Management LP (the “Firm”) have a COVID 19 vaccination Policy that requires all Firm members and visitors to be fully vaccinated with a COVID-19 vaccine approved by Health Canada to access our premises. Unless otherwise mentioned in the job posting, Applicants who receive a conditional offer of employment from the Firm will be required to provide a proof regarding their vaccination status in line with our policy as a condition of employment. The Firm will consider individual requests for accommodation by applicants who cannot be fully vaccinated due to medical, religious, or other grounds to the extent protected by applicable human rights legislation.
Miller Thomson LLP is an equal opportunity employer and is committed to diversity, inclusion, and accessibility.
While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually and only those selected for an interview will be contacted. No phone calls or agencies please.
Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require an accommodation, please inform our Talent department of the nature of accommodation that you may require, to ensure your equal participation.
Jan 09, 2022
Full time
Miller Thomson LLP is one of Canada’s fastest growing national business law firms, with offices located in Vancouver, Calgary, Edmonton, Regina, Saskatoon, London, Kitchener-Waterloo, Guelph, Toronto, Markham, Vaughan and Montréal. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.
We are currently seeking a versatile and committed Legal Assistant to join our Regina Litigation team. This is an exciting opportunity for an individual who enjoys a fast-paced and dynamic role. This position will support a busy desk, and offers a broad range of responsibilities and challenges that will utilize one’s litigation and practice management skills. This position requires a superstar organizer who has the technical knowledge and experience of handling complex files from start-to-finish.
The successful candidate will demonstrate initiative, strong communication and organization skills, with a desire to work in and promote a client first focused culture.
In this role, your responsibilities will include (but will not be limited to):
Practice administration: including managing email and calendar accounts, electronic/hard copy filing, processing client accounts, and coordinating meetings, appointments, travel arrangements, etc.;
Drafting, preparing and proof-reading of correspondence, accounts, various litigation documents (e.g. pleadings, briefs), and court forms;
Preparing and maintaining a bring-forward system to diarize court and court filing dates, meetings, and appointments;
Filtering incoming calls/mail/email and following-up on various information requests, including responding to client queries, and re-routing responses appropriately to ensure high level of client service and responsiveness;
Other duties as assigned.
To be successful in this role, you possess:
Community College Certificate or Diploma, or equivalent combination of experience;
A minimum of three (3) years’ experience as a Litigation Legal Assistant. Strong working knowledge of the Rules of Civil Procedure is required. Experience in Labour and Employment or Civil Litigation will be considered an asset;
Strong attention to detail with the flexibility to accommodate work demands;
Excellent organizational/follow up skills; attention to detail, proofreading and accuracy are required;
Ability to work independently and collaboratively within a team environment;
Ability to maintain a high level of confidentiality and exercise discretion when necessary.
Please note that, Miller Thomson LLP and Miltom Management LP (the “Firm”) have a COVID 19 vaccination Policy that requires all Firm members and visitors to be fully vaccinated with a COVID-19 vaccine approved by Health Canada to access our premises. Unless otherwise mentioned in the job posting, Applicants who receive a conditional offer of employment from the Firm will be required to provide a proof regarding their vaccination status in line with our policy as a condition of employment. The Firm will consider individual requests for accommodation by applicants who cannot be fully vaccinated due to medical, religious, or other grounds to the extent protected by applicable human rights legislation.
Miller Thomson LLP is an equal opportunity employer and is committed to diversity, inclusion, and accessibility.
While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually and only those selected for an interview will be contacted. No phone calls or agencies please.
Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require an accommodation, please inform our Talent department of the nature of accommodation that you may require, to ensure your equal participation.
Location: Vancouver, British Columbia, CA
Date: Jan 6, 2022
Want to join one of Canada’s Top Employers for Young People and a firm that is proud to be named one of Canada’s Best Diversity Employers?
This is an opportunity for you to join the world’s largest law firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise.
Do you deliver exceptional client service to those you support? Are you a proactive, friendly team player that enjoys a challenge and delivers on time sensitive projects?
This is an excellent opportunity for a junior to intermediate legal assistant who is interested in taking their career to the next level, while working with a great team!
Position Summary
Our Vancouver team is currently seeking a junior to intermediate Legal Assistant to join our dynamic and collaborative Restructuring, Insolvency & Bankruptcy group. The Legal Assistant will provide a blend of skills and experience providing legal and administrative support. The position will require a confident and reliable individual to manage multiple tasks and changing priorities. The successful applicant must be team-orientated, be accustomed to (and enjoy!) working as a team.
Responsibilities:
Preparing drafts of legal documents such as pleadings, correspondence, application materials, books of authorities etc.
Attending to filing of documents both electronically and via agents
Opening files including coordinating conflict searches and retainer/engagement letters
Conducting various searches via CSO, BC Online, LTSA, etc.
Liaising with various counsel and communicating with court registries, agents, etc.
Maintaining an effective file management and bring forward system
Entering and maintaining lawyer’s time entries
Managing monthly billing cycles
Dealing with and responding to client inquiries and conducting follow up as required
Preparing forms such as cheque requisitions, wire transfers, trust deposits, and expense reports
Administrative tasks including scanning, photocopying, file management, etc.
Other duties as assigned
Requirements: Exceptional time management skills
Experience working as a Legal Administrative Assistant in Litigation
Familiarity with the Rules of Court and related forms and practice directions
Exceptional interpersonal and communication skills (both verbal and written)
Strong technical skills including knowledge of Microsoft Word, Excel, Outlook and BC Online;
Ability to work independently and collectively in a fast-paced, team-oriented environment
Strong grammatical skills, including punctuation and proofreading, attention to detail and accuracy are a must
Legal Administrative Assistant Certification from an accredited institution preferred
Benefits We Offer: Competitive salary and benefits package
Flex and vacation days
RRSP matching program after completing probation
Opportunities for professional growth
Short and long term disability insurance
Post pandemic - various social events and activities throughout the year
We thank all applicants who apply, only candidates selected for an interview will be contacted.
Equal Opportunity Statement
Inclusion and diversity (I&D) are fundamental to who we are at Dentons Canada and essential to the success and strength of our firm. Our forward-thinking, inclusive culture promotes and supports the professional development of our diverse talent, the leading services we offer to our clients, and positive social change. As a testament to our commitment to I&D, we are recognized as one of Canada’s Best Diversity Employer’s for 11 consecutive years (2011-2021) and one of Canada’s Top Employers for Young People (2021) for the fourth time.
Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.
To support and embrace your diverse skillsets, talents and experiences, we are committed to providing you with an inclusive, barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.
Jan 07, 2022
Full time
Location: Vancouver, British Columbia, CA
Date: Jan 6, 2022
Want to join one of Canada’s Top Employers for Young People and a firm that is proud to be named one of Canada’s Best Diversity Employers?
This is an opportunity for you to join the world’s largest law firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise.
Do you deliver exceptional client service to those you support? Are you a proactive, friendly team player that enjoys a challenge and delivers on time sensitive projects?
This is an excellent opportunity for a junior to intermediate legal assistant who is interested in taking their career to the next level, while working with a great team!
Position Summary
Our Vancouver team is currently seeking a junior to intermediate Legal Assistant to join our dynamic and collaborative Restructuring, Insolvency & Bankruptcy group. The Legal Assistant will provide a blend of skills and experience providing legal and administrative support. The position will require a confident and reliable individual to manage multiple tasks and changing priorities. The successful applicant must be team-orientated, be accustomed to (and enjoy!) working as a team.
Responsibilities:
Preparing drafts of legal documents such as pleadings, correspondence, application materials, books of authorities etc.
Attending to filing of documents both electronically and via agents
Opening files including coordinating conflict searches and retainer/engagement letters
Conducting various searches via CSO, BC Online, LTSA, etc.
Liaising with various counsel and communicating with court registries, agents, etc.
Maintaining an effective file management and bring forward system
Entering and maintaining lawyer’s time entries
Managing monthly billing cycles
Dealing with and responding to client inquiries and conducting follow up as required
Preparing forms such as cheque requisitions, wire transfers, trust deposits, and expense reports
Administrative tasks including scanning, photocopying, file management, etc.
Other duties as assigned
Requirements: Exceptional time management skills
Experience working as a Legal Administrative Assistant in Litigation
Familiarity with the Rules of Court and related forms and practice directions
Exceptional interpersonal and communication skills (both verbal and written)
Strong technical skills including knowledge of Microsoft Word, Excel, Outlook and BC Online;
Ability to work independently and collectively in a fast-paced, team-oriented environment
Strong grammatical skills, including punctuation and proofreading, attention to detail and accuracy are a must
Legal Administrative Assistant Certification from an accredited institution preferred
Benefits We Offer: Competitive salary and benefits package
Flex and vacation days
RRSP matching program after completing probation
Opportunities for professional growth
Short and long term disability insurance
Post pandemic - various social events and activities throughout the year
We thank all applicants who apply, only candidates selected for an interview will be contacted.
Equal Opportunity Statement
Inclusion and diversity (I&D) are fundamental to who we are at Dentons Canada and essential to the success and strength of our firm. Our forward-thinking, inclusive culture promotes and supports the professional development of our diverse talent, the leading services we offer to our clients, and positive social change. As a testament to our commitment to I&D, we are recognized as one of Canada’s Best Diversity Employer’s for 11 consecutive years (2011-2021) and one of Canada’s Top Employers for Young People (2021) for the fourth time.
Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.
To support and embrace your diverse skillsets, talents and experiences, we are committed to providing you with an inclusive, barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.
The Opportunity Halifax, NS Administrative Entry Level Full-time - Permanent Do you enjoy working in a team environment? Are you an experienced administrative professional looking for a new and exciting opportunity? Do you excel in providing exceptional client service while working in a fast-paced, innovative and collaborative environment in which you learn everyday? McInnes Cooper is seeking motivated and proactive Legal Assistant to join our Corporate & Tax Legal Support Services team in our Halifax office. The incumbent will be responsible for providing high quality administrative support for a group of corporate & tax lawyers within an innovative team support model; working to ensure all clients receive the highest level of service. Share What you'll do Responsibilities As a Legal Assistant, you will be responsible for: Working in a team environment assisting in the daily functions of a corporate or tax practice group; Ensuring our lawyers' practices are organized efficiently, and that clients' expectations are consistently exceeded; Supporting general account administration; Being creative, sharing ideas, learning from others and sharing your skills and knowledge; and, Challenging yourself and your team every day; and having fun while doing so! We're looking for Core Skills Adaptable and Flexible Excellent communication and interpersonal skills Organized self-starter Positive Can-do Attitude Team Player Exceptional technology skills A little bit about us McInnes Cooper About MC McInnes Cooper is among Canada's 25 largest business law firms and the exclusive member of Lex Mundi for Atlantic Canada, the world's leading network of independent law firms. Providing strategic counsel to industry-leading clients here and abroad for more than 160 years, we continue to thrive through our relentless focus on client success. Our mission? To turn our knowledge, skills, and effort into value for our clients and our communities through dedicated leadership. Our People At McInnes Cooper you will find a team that values you. We recognize that our members are key in delivering outstanding client service and we provide a collaborative, professional environment with a member focused culture. We are committed to creating an inclusive work environment that values, respects and supports different perspectives, cultures and experiences. Diversity & Inclusion We recognize that our individual differences make us a stronger, more adaptable law firm. We embrace these differences and give all of our members the opportunity to develop their unique skills and talents. Collective Social Responsibility We are recognized as a leader and innovator amongst Canadian law firms in the field of Collective Social Responsibility. Our people are concerned citizens who enjoy giving back. Together, we focus on developing ongoing partnerships with community organizations that do amazing work, often despite limited resources and public awareness. As a firm, we have the ability to respond with contributions of time and monetary support, and our people give generously of their skills and effort. Pro Bono Legal Services Through our Pro Bono Program, we provide legal counsel to disadvantaged people and organizations that have difficulty gaining access to justice on matters of public interest. Environmental Stewardship Like any large organization, our operations leave a footprint on the environment. From paper use and waste production to transportation and energy consumption, we continually look for opportunities to minimize that impact. Are you interested? Work With Us The successful candidate will possess the following skill set: The ideal candidate will have a Paralegal or Legal Administration diploma or other related education; Minimum two (2) years experience in an administrative role; experience working in corporate or tax law would be considered as asset; Exceptional technology skills, with proficiency in all aspects of Microsoft Office and a genuine interest in keeping up to date with the newest technology; Excel in a demanding, high-paced team environment, be highly detail-oriented, and flexible to changing priorities; Exceptional communication skills, a special focus on client service and the highest degree of professionalism; and, A positive attitude and enjoy working in a collaborative team environment.
McInnes Cooper
Jan 06, 2022
Full time
The Opportunity Halifax, NS Administrative Entry Level Full-time - Permanent Do you enjoy working in a team environment? Are you an experienced administrative professional looking for a new and exciting opportunity? Do you excel in providing exceptional client service while working in a fast-paced, innovative and collaborative environment in which you learn everyday? McInnes Cooper is seeking motivated and proactive Legal Assistant to join our Corporate & Tax Legal Support Services team in our Halifax office. The incumbent will be responsible for providing high quality administrative support for a group of corporate & tax lawyers within an innovative team support model; working to ensure all clients receive the highest level of service. Share What you'll do Responsibilities As a Legal Assistant, you will be responsible for: Working in a team environment assisting in the daily functions of a corporate or tax practice group; Ensuring our lawyers' practices are organized efficiently, and that clients' expectations are consistently exceeded; Supporting general account administration; Being creative, sharing ideas, learning from others and sharing your skills and knowledge; and, Challenging yourself and your team every day; and having fun while doing so! We're looking for Core Skills Adaptable and Flexible Excellent communication and interpersonal skills Organized self-starter Positive Can-do Attitude Team Player Exceptional technology skills A little bit about us McInnes Cooper About MC McInnes Cooper is among Canada's 25 largest business law firms and the exclusive member of Lex Mundi for Atlantic Canada, the world's leading network of independent law firms. Providing strategic counsel to industry-leading clients here and abroad for more than 160 years, we continue to thrive through our relentless focus on client success. Our mission? To turn our knowledge, skills, and effort into value for our clients and our communities through dedicated leadership. Our People At McInnes Cooper you will find a team that values you. We recognize that our members are key in delivering outstanding client service and we provide a collaborative, professional environment with a member focused culture. We are committed to creating an inclusive work environment that values, respects and supports different perspectives, cultures and experiences. Diversity & Inclusion We recognize that our individual differences make us a stronger, more adaptable law firm. We embrace these differences and give all of our members the opportunity to develop their unique skills and talents. Collective Social Responsibility We are recognized as a leader and innovator amongst Canadian law firms in the field of Collective Social Responsibility. Our people are concerned citizens who enjoy giving back. Together, we focus on developing ongoing partnerships with community organizations that do amazing work, often despite limited resources and public awareness. As a firm, we have the ability to respond with contributions of time and monetary support, and our people give generously of their skills and effort. Pro Bono Legal Services Through our Pro Bono Program, we provide legal counsel to disadvantaged people and organizations that have difficulty gaining access to justice on matters of public interest. Environmental Stewardship Like any large organization, our operations leave a footprint on the environment. From paper use and waste production to transportation and energy consumption, we continually look for opportunities to minimize that impact. Are you interested? Work With Us The successful candidate will possess the following skill set: The ideal candidate will have a Paralegal or Legal Administration diploma or other related education; Minimum two (2) years experience in an administrative role; experience working in corporate or tax law would be considered as asset; Exceptional technology skills, with proficiency in all aspects of Microsoft Office and a genuine interest in keeping up to date with the newest technology; Excel in a demanding, high-paced team environment, be highly detail-oriented, and flexible to changing priorities; Exceptional communication skills, a special focus on client service and the highest degree of professionalism; and, A positive attitude and enjoy working in a collaborative team environment.
McInnes Cooper
Securities Litigation Legal Assistant Looking for a job that would help you succeed in your career and establish your foundation in the field of securities litigation? Search no more!
Our client, one of Canada’s leading securities litigation boutique firms, is seeking a legal assistant to join their team. This busy practice requires a candidate with the ability to prioritize and multitask on a regular basis as well as aid their dedicated team of lawyers with administrative tasks. Exceptional organization, communication and interpersonal skills are essential for this role.
If you want to be part of a professional team focused on providing exceptional results and a friendly work milieu, then this is the job for you! Seize this golden opportunity, APPLY NOW! Salary : up to 68k Location: Toronto Responsibilities include:
Processing/revising/drafting/transcribing/blacklining legal documents from written, oral and taped instructions
Initiating follow up as required; Organizing and expediting work flow
Drafting routine correspondence on behalf of lawyers
Applying proofreading and editing skills to documents and correspondence
Scheduling appointments/meetings and calendar management
Obtaining information and instructions from clients
Assisting in management of lawyer’s practice, i.e., opening files, arranging meetings, arranging travel and/or accommodations
Performing administrative duties with respect to accounting, opening and closing files, docketing, billing, etc.
Managing bring forward system and keeping lawyers apprised of office matters
Providing administrative support to lawyers as required
Other general administrative duties as required
Requirements:
Minimum 3 years of litigation experience.
Superior communication skills, outstanding organization and multi-tasking abilities
Excellent technical skills (MS Word, Excel, PowerPoint, Outlook) and Visio experience an asset
Excellent interpersonal skills, ability to work collaboratively with both internal and external clients
Familiar with Internet applications as well as digital dictation software
Ability to be organized, multitask, prioritize, meet deadlines and exhibit sound judgment with minimal supervision
Able to work well under pressure, be flexible and adapt when necessary
How to Apply:
To apply, please forward your resume to Sabrina Ungar, Manager - Legal Support at sabrina@cartelinc.com
Jan 05, 2022
Full time
Securities Litigation Legal Assistant Looking for a job that would help you succeed in your career and establish your foundation in the field of securities litigation? Search no more!
Our client, one of Canada’s leading securities litigation boutique firms, is seeking a legal assistant to join their team. This busy practice requires a candidate with the ability to prioritize and multitask on a regular basis as well as aid their dedicated team of lawyers with administrative tasks. Exceptional organization, communication and interpersonal skills are essential for this role.
If you want to be part of a professional team focused on providing exceptional results and a friendly work milieu, then this is the job for you! Seize this golden opportunity, APPLY NOW! Salary : up to 68k Location: Toronto Responsibilities include:
Processing/revising/drafting/transcribing/blacklining legal documents from written, oral and taped instructions
Initiating follow up as required; Organizing and expediting work flow
Drafting routine correspondence on behalf of lawyers
Applying proofreading and editing skills to documents and correspondence
Scheduling appointments/meetings and calendar management
Obtaining information and instructions from clients
Assisting in management of lawyer’s practice, i.e., opening files, arranging meetings, arranging travel and/or accommodations
Performing administrative duties with respect to accounting, opening and closing files, docketing, billing, etc.
Managing bring forward system and keeping lawyers apprised of office matters
Providing administrative support to lawyers as required
Other general administrative duties as required
Requirements:
Minimum 3 years of litigation experience.
Superior communication skills, outstanding organization and multi-tasking abilities
Excellent technical skills (MS Word, Excel, PowerPoint, Outlook) and Visio experience an asset
Excellent interpersonal skills, ability to work collaboratively with both internal and external clients
Familiar with Internet applications as well as digital dictation software
Ability to be organized, multitask, prioritize, meet deadlines and exhibit sound judgment with minimal supervision
Able to work well under pressure, be flexible and adapt when necessary
How to Apply:
To apply, please forward your resume to Sabrina Ungar, Manager - Legal Support at sabrina@cartelinc.com
Are you looking for a new administrative challenge? Are you interested in a career in the legal sector? Are you looking to join an organization that fosters the personal development of individuals, within a team dynamic, and offers stimulating career opportunities? Our client, a major legal firm, is looking to hire a legal assistant for their downtown Montreal office. Advantages
33.75 hours / week (9am to 5pm);
4 weeks of vacation time;
Health insurance ;
RRSP ;
100% at work;
Stable and human team in growth;
Competitive salary scale according to experience;
Responsibilities
Drafting and transcription of texts and correspondence;
Preparation of legal proceedings, contracts and other legal documents;
Management of client files;
Taking telephone calls;
Preparation of agendas and follow-up of deadlines;
All other related tasks.
Qualifications
Minimum of one year experience as a legal assistant;
Excellent oral and written skills in French and English (an asset)
asset);
Proficiency in Word and Outlook;
Great autonomy and flexibility;
Initiative and ability to adapt;
Summary Are you interested in this position? Please send your application by email to gregory.milhau@randstad.ca, stephanie.desgagnes@randstad.ca ,and we will contact you shortly if your profile matches the criteria.
Jan 03, 2022
Full time
Are you looking for a new administrative challenge? Are you interested in a career in the legal sector? Are you looking to join an organization that fosters the personal development of individuals, within a team dynamic, and offers stimulating career opportunities? Our client, a major legal firm, is looking to hire a legal assistant for their downtown Montreal office. Advantages
33.75 hours / week (9am to 5pm);
4 weeks of vacation time;
Health insurance ;
RRSP ;
100% at work;
Stable and human team in growth;
Competitive salary scale according to experience;
Responsibilities
Drafting and transcription of texts and correspondence;
Preparation of legal proceedings, contracts and other legal documents;
Management of client files;
Taking telephone calls;
Preparation of agendas and follow-up of deadlines;
All other related tasks.
Qualifications
Minimum of one year experience as a legal assistant;
Excellent oral and written skills in French and English (an asset)
asset);
Proficiency in Word and Outlook;
Great autonomy and flexibility;
Initiative and ability to adapt;
Summary Are you interested in this position? Please send your application by email to gregory.milhau@randstad.ca, stephanie.desgagnes@randstad.ca ,and we will contact you shortly if your profile matches the criteria.
We are a growing law firm with an office in downtown Kitchener, dedicated to all types of litigation and advocacy. While we have a strong focus on insurance defence work and insurance coverage litigation, our lawyers represent a variety of corporate and commercial entities, banks and financial companies, and individuals across Canada.
We are looking for a litigation legal assistant to join our growing Kitchener team. Remote work during the pandemic.
If you have 2-5 yrs. litigation experience and are ready to make a change - we are ready to hire. If you have strong skills and enjoy a busy practice – you will never be bored here. Strong communication, organizational and computer skills are a must. We offer a competitive salary with benefits.
Expected start date: 2022-01-17
Jan 02, 2022
Full time
We are a growing law firm with an office in downtown Kitchener, dedicated to all types of litigation and advocacy. While we have a strong focus on insurance defence work and insurance coverage litigation, our lawyers represent a variety of corporate and commercial entities, banks and financial companies, and individuals across Canada.
We are looking for a litigation legal assistant to join our growing Kitchener team. Remote work during the pandemic.
If you have 2-5 yrs. litigation experience and are ready to make a change - we are ready to hire. If you have strong skills and enjoy a busy practice – you will never be bored here. Strong communication, organizational and computer skills are a must. We offer a competitive salary with benefits.
Expected start date: 2022-01-17
Taylor McCaffrey LLP, one of Manitoba’s largest law firms and an industry leader is currently seeking a Legal Assistant for our Family Law practice. This position will provide support to a Partner as well as an Associate.
Duties and Responsibilities
Independently manage and organize the daily operation of a busy Family Law practice for a Partner and an Associate.
Obtain all applicable information from prospective clients to do conflict searches, open files and obtain billing information
Prepare monthly invoices for review and process payments monthly
Manage general and trust deposits of cheques;
Electronically and physically organize documents, pleadings and communications;
Organize closing of documents on settlement
Prepare Petitions for Divorce, Affidavits in support of divorce, facilitate service and manage submission of documents to court
Requisition Divorce Certificates and prepare draft reporting letters to clients
Proofread and add Schedules to Separation and Spousal Agreements
Prepare other pleadings and attach applicable exhibits as required to affidavits, prepare financial disclosure and affidavits as to documents and assist in trial preparation when required.
Monitor phone calls
Make necessary bookings, and update lawyers’ calendars
Transcribe from Dictation
Schedule internal and external meetings, phone calls, or outlook calendar events
Organize and manage files by scanning and copying documents
Communicate professionally with all internal and external clients
Other duties and responsibilities assigned from time to time
Competencies:
Must be customer service driven
Be able to work independently and also work effectively as part of a team
Handle a demanding workload and respond to changing priorities as needs arise.
Excellent interpersonal and communication skills (verbal and written) with the ability to effectively and tactfully communicate with individuals within the firm and clients external to the firm.
Excellent attention to detail and proofreading skills
Strong computer skills
Ability to multitask in a fast-paced environment and implement projects in a timely manner
Other:
Hours: 8:30 – 4:30 with some fluctuation dependent upon events
Job Type: Full-time, term position
Other:
Hours: 8:30 – 4:30 with some fluctuation dependent upon events
Job Type: Full-time, term position
Qualified candidates can submit their resume and cover letter including salary expectations to careers@tmlawyers.com.
We thank all applicants for their interest however only those under consideration will be contacted.
Taylor McCaffrey LLP 2200 – 201 Portage Avenue Winnipeg, Manitoba R3B 3L3 Phone: 204-949-1312 Website: www.tmlawyers.com
LinkedIn: www.linkedin.com/company/taylor-mccaffrey-llp
Twitter: @TM_Lawyers
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and/or skills required of all employees within this class.
Accommodations: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position
Jan 01, 2022
Full time
Taylor McCaffrey LLP, one of Manitoba’s largest law firms and an industry leader is currently seeking a Legal Assistant for our Family Law practice. This position will provide support to a Partner as well as an Associate.
Duties and Responsibilities
Independently manage and organize the daily operation of a busy Family Law practice for a Partner and an Associate.
Obtain all applicable information from prospective clients to do conflict searches, open files and obtain billing information
Prepare monthly invoices for review and process payments monthly
Manage general and trust deposits of cheques;
Electronically and physically organize documents, pleadings and communications;
Organize closing of documents on settlement
Prepare Petitions for Divorce, Affidavits in support of divorce, facilitate service and manage submission of documents to court
Requisition Divorce Certificates and prepare draft reporting letters to clients
Proofread and add Schedules to Separation and Spousal Agreements
Prepare other pleadings and attach applicable exhibits as required to affidavits, prepare financial disclosure and affidavits as to documents and assist in trial preparation when required.
Monitor phone calls
Make necessary bookings, and update lawyers’ calendars
Transcribe from Dictation
Schedule internal and external meetings, phone calls, or outlook calendar events
Organize and manage files by scanning and copying documents
Communicate professionally with all internal and external clients
Other duties and responsibilities assigned from time to time
Competencies:
Must be customer service driven
Be able to work independently and also work effectively as part of a team
Handle a demanding workload and respond to changing priorities as needs arise.
Excellent interpersonal and communication skills (verbal and written) with the ability to effectively and tactfully communicate with individuals within the firm and clients external to the firm.
Excellent attention to detail and proofreading skills
Strong computer skills
Ability to multitask in a fast-paced environment and implement projects in a timely manner
Other:
Hours: 8:30 – 4:30 with some fluctuation dependent upon events
Job Type: Full-time, term position
Other:
Hours: 8:30 – 4:30 with some fluctuation dependent upon events
Job Type: Full-time, term position
Qualified candidates can submit their resume and cover letter including salary expectations to careers@tmlawyers.com.
We thank all applicants for their interest however only those under consideration will be contacted.
Taylor McCaffrey LLP 2200 – 201 Portage Avenue Winnipeg, Manitoba R3B 3L3 Phone: 204-949-1312 Website: www.tmlawyers.com
LinkedIn: www.linkedin.com/company/taylor-mccaffrey-llp
Twitter: @TM_Lawyers
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and/or skills required of all employees within this class.
Accommodations: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position
The Opportunity
This is a term position starting ASAP until January 6, 2023.
Located at LABC’s Vancouver Regional Centre , this position provides front-line contact and intake services to the public, provide legal information, verified legal advice, assess eligibility for legal aid and may provide legal secretarial and administrative support to staff lawyer(s) and paralegal(s). This will include performing intake services through the Call Centre, at Main Street Court house and lock-up, Robson Square Provincial Court, Youth Court lock-up, Downtown Community Centre, and other offsite locations.
Who We Are
Legal Aid BC provides legal aid to people with low incomes in BC. As a non-profit organization, our goal is to provide legal information, advice, and representation services to some of BC’s most vulnerable and marginalized citizens: those who do not have the financial, educational, social or health resources to effectively access the justice system when their families, freedom, or safety are at risk.
The Ideal Candidate
You have post-secondary education in Law, Criminology, Sociology or related discipline supplemented by a minimum of two (2) years’ relevant experience. You have a strong desire to assist disadvantaged clients, including those experiencing family violence or addiction issues, those with low income, those with mental disabilities, or those whose first language is not English. You strive to exceed expectations and are a team player.
We Offer
In return for your hard work and experience, you will be rewarded with a competitive annual salary based on your skills and experience, as well as a comprehensive benefits package, including:
Four weeks paid vacation to start that grows the longer you’re with LABC
An excellent employee benefits package, where premiums are 100% paid by LABC
A generous pension plan
Support for training and development
An Employee and Family Assistance program
$200 a year towards Employee Wellness programs
A healthy work/life balance
Social events where employees are given the opportunity to have fun, relax and network with each other
Generous leave provisions (sick time, special leaves)
13 paid statutory holidays
We would like to thank all external applicants for their interest but regret that only those shortlisted will be contacted. Legal Aid BC is committed to building a skilled, diverse workforce reflective of Canadian Society. Members of equity-seeking groups are encouraged to apply.
Job Types: Full-time, Fixed term contract
Benefits:
Company pension
Dental care
Employee assistance program
Extended health care
Life insurance
Paid time off
Vision care
Jan 01, 2022
Full time
The Opportunity
This is a term position starting ASAP until January 6, 2023.
Located at LABC’s Vancouver Regional Centre , this position provides front-line contact and intake services to the public, provide legal information, verified legal advice, assess eligibility for legal aid and may provide legal secretarial and administrative support to staff lawyer(s) and paralegal(s). This will include performing intake services through the Call Centre, at Main Street Court house and lock-up, Robson Square Provincial Court, Youth Court lock-up, Downtown Community Centre, and other offsite locations.
Who We Are
Legal Aid BC provides legal aid to people with low incomes in BC. As a non-profit organization, our goal is to provide legal information, advice, and representation services to some of BC’s most vulnerable and marginalized citizens: those who do not have the financial, educational, social or health resources to effectively access the justice system when their families, freedom, or safety are at risk.
The Ideal Candidate
You have post-secondary education in Law, Criminology, Sociology or related discipline supplemented by a minimum of two (2) years’ relevant experience. You have a strong desire to assist disadvantaged clients, including those experiencing family violence or addiction issues, those with low income, those with mental disabilities, or those whose first language is not English. You strive to exceed expectations and are a team player.
We Offer
In return for your hard work and experience, you will be rewarded with a competitive annual salary based on your skills and experience, as well as a comprehensive benefits package, including:
Four weeks paid vacation to start that grows the longer you’re with LABC
An excellent employee benefits package, where premiums are 100% paid by LABC
A generous pension plan
Support for training and development
An Employee and Family Assistance program
$200 a year towards Employee Wellness programs
A healthy work/life balance
Social events where employees are given the opportunity to have fun, relax and network with each other
Generous leave provisions (sick time, special leaves)
13 paid statutory holidays
We would like to thank all external applicants for their interest but regret that only those shortlisted will be contacted. Legal Aid BC is committed to building a skilled, diverse workforce reflective of Canadian Society. Members of equity-seeking groups are encouraged to apply.
Job Types: Full-time, Fixed term contract
Benefits:
Company pension
Dental care
Employee assistance program
Extended health care
Life insurance
Paid time off
Vision care
Miller Thomson LLP is one of Canada's fastest growing national business law firms, with offices located in Vancouver, Calgary, Edmonton, Regina, Saskatoon, London, Kitchener-Waterloo, Guelph, Toronto, Markham, Vaughan and Montréal. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.
We are seeking a confident and organized self-starter to join our team as a Billing Administration Clerk. This is a remote position working the hours of 9:00am - 5:00pm EST to support our GTA team.
The successful candidate will demonstrate initiative, a “can do” attitude, strong communication and organization skills, and a desire to work in and promote a client-first focused culture. Being a contributing team player is essential as a member of the wider Billing Administration team along with work hour flexibility to accommodate business needs.
In this role, responsibilities include:
Client Billing Administration:
Process time transfers, narrative edits and fee adjustments on pre-bills as instructed by billing lawyer
Monitor billing lawyers’ progress throughout each billing cycle and ensure they are meeting or exceeding billing objectives
Prepare and review invoices to ensure accuracy
Processes electronic invoices and work with external e-billing services to resolve e-billing issues
Troubleshoot and resolve billing issues with external clients
Process miscellaneous billing related tasks including receipt of remittance, reversal of invoices, receipt of trust funds, preparation of exception rates, etc.
Coordinating with Accounting department and local signing parties/wire approvers to facilitate cheque certification and wire transfers for real estate closing transactions
General Administrative Support
Preparing expense requisitions
Opening new files
Requesting conflict searches
Audit inquiries
Time entry
Updates and data entry into Firm’s contact management system
Other administrative tasks as needed
To be successful in this role, you will possess:
Community College education or equivalent combination of work experience
Administrative experience in an office setting and/or relevant certification
Strong attention to detail, accuracy and excellent follow up skills
Excellent time management skills and ability to work effectively under pressure and meet tight deadlines
Ability to work in a team environment or independently as required
Excellent client-service orientation
Superior interpersonal skills with the confidence to deal with all levels of seniority
Strong work ethic, “can-do” approach and positive team attitude
Excellent MS Office skills with particular proficiency in Excel
Ability to effectively communicate both verbally and in writing
Please note that, Miller Thomson LLP and Miltom Management LP (the “Firm”) have a COVID 19 vaccination Policy that requires all Firm members and visitors to be fully vaccinated with a COVID-19 vaccine approved by Health Canada to access our premises. Unless otherwise mentioned in the job posting, Applicants who receive a conditional offer of employment from the Firm will be required to provide a proof regarding their vaccination status in line with our policy as a condition of employment. The Firm will consider individual requests for accommodation by applicants who cannot be fully vaccinated due to medical, religious, or other grounds to the extent protected by applicable human rights legislation.
Miller Thomson LLP is an equal opportunity employer and is committed to diversity, inclusion, and accessibility.
While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually and only those selected for an interview will be contacted. No phone calls or agencies please.
Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require an accommodation, please inform our Talent department of the nature of accommodation that you may require, to ensure your equal participation.
Dec 30, 2021
Full time
Miller Thomson LLP is one of Canada's fastest growing national business law firms, with offices located in Vancouver, Calgary, Edmonton, Regina, Saskatoon, London, Kitchener-Waterloo, Guelph, Toronto, Markham, Vaughan and Montréal. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.
We are seeking a confident and organized self-starter to join our team as a Billing Administration Clerk. This is a remote position working the hours of 9:00am - 5:00pm EST to support our GTA team.
The successful candidate will demonstrate initiative, a “can do” attitude, strong communication and organization skills, and a desire to work in and promote a client-first focused culture. Being a contributing team player is essential as a member of the wider Billing Administration team along with work hour flexibility to accommodate business needs.
In this role, responsibilities include:
Client Billing Administration:
Process time transfers, narrative edits and fee adjustments on pre-bills as instructed by billing lawyer
Monitor billing lawyers’ progress throughout each billing cycle and ensure they are meeting or exceeding billing objectives
Prepare and review invoices to ensure accuracy
Processes electronic invoices and work with external e-billing services to resolve e-billing issues
Troubleshoot and resolve billing issues with external clients
Process miscellaneous billing related tasks including receipt of remittance, reversal of invoices, receipt of trust funds, preparation of exception rates, etc.
Coordinating with Accounting department and local signing parties/wire approvers to facilitate cheque certification and wire transfers for real estate closing transactions
General Administrative Support
Preparing expense requisitions
Opening new files
Requesting conflict searches
Audit inquiries
Time entry
Updates and data entry into Firm’s contact management system
Other administrative tasks as needed
To be successful in this role, you will possess:
Community College education or equivalent combination of work experience
Administrative experience in an office setting and/or relevant certification
Strong attention to detail, accuracy and excellent follow up skills
Excellent time management skills and ability to work effectively under pressure and meet tight deadlines
Ability to work in a team environment or independently as required
Excellent client-service orientation
Superior interpersonal skills with the confidence to deal with all levels of seniority
Strong work ethic, “can-do” approach and positive team attitude
Excellent MS Office skills with particular proficiency in Excel
Ability to effectively communicate both verbally and in writing
Please note that, Miller Thomson LLP and Miltom Management LP (the “Firm”) have a COVID 19 vaccination Policy that requires all Firm members and visitors to be fully vaccinated with a COVID-19 vaccine approved by Health Canada to access our premises. Unless otherwise mentioned in the job posting, Applicants who receive a conditional offer of employment from the Firm will be required to provide a proof regarding their vaccination status in line with our policy as a condition of employment. The Firm will consider individual requests for accommodation by applicants who cannot be fully vaccinated due to medical, religious, or other grounds to the extent protected by applicable human rights legislation.
Miller Thomson LLP is an equal opportunity employer and is committed to diversity, inclusion, and accessibility.
While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually and only those selected for an interview will be contacted. No phone calls or agencies please.
Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require an accommodation, please inform our Talent department of the nature of accommodation that you may require, to ensure your equal participation.
We currently have an opening for an individual with a positive and professional attitude to work as a Legal Assistant / Paralegal within our team.
Responsibilities and Duties
Prepare and assemble legal documents such as opinions, briefs, and pleadings based on written instruction, verbal direction and precedents.
Proofread and edit all documentation for grammar, spelling, and content accuracy.
Assist with general practice office management, including filing, scheduling meetings and court dates, and travel arrangements
Manage calendar and emails for lawyer as required.
Qualifications and Skills
Three or more years of direct work experience in a legal assistant / paralegal capacity.
Strong knowledge of basic legal concepts, principles, and terminology.
Good understanding of legal reference materials, procedures, and legal filing systems.
Strong sense of ethics and the ability to handle sensitive or private information with tact and discretion.
Superior interpersonal skills to interact with employees, lawyers, clients, and external agencies.
Proficiency with MS Office, Outlook and office productivity applications.
Excellent writing skills, including proper spelling, grammar, and punctuation for complex documentation.
Superior time management skills, multitasking skills, and the ability to prioritize tasks with minimal supervision.
Resourcefulness and flexibility.
Professional, responsive, and positive work attitude is critical.
Able to maintain filing systems and basic databases.
Meticulous records maintenance skills.
We thank you for your interest, but only candidates selected for an interview will be contacted.
Dec 28, 2021
Full time
We currently have an opening for an individual with a positive and professional attitude to work as a Legal Assistant / Paralegal within our team.
Responsibilities and Duties
Prepare and assemble legal documents such as opinions, briefs, and pleadings based on written instruction, verbal direction and precedents.
Proofread and edit all documentation for grammar, spelling, and content accuracy.
Assist with general practice office management, including filing, scheduling meetings and court dates, and travel arrangements
Manage calendar and emails for lawyer as required.
Qualifications and Skills
Three or more years of direct work experience in a legal assistant / paralegal capacity.
Strong knowledge of basic legal concepts, principles, and terminology.
Good understanding of legal reference materials, procedures, and legal filing systems.
Strong sense of ethics and the ability to handle sensitive or private information with tact and discretion.
Superior interpersonal skills to interact with employees, lawyers, clients, and external agencies.
Proficiency with MS Office, Outlook and office productivity applications.
Excellent writing skills, including proper spelling, grammar, and punctuation for complex documentation.
Superior time management skills, multitasking skills, and the ability to prioritize tasks with minimal supervision.
Resourcefulness and flexibility.
Professional, responsive, and positive work attitude is critical.
Able to maintain filing systems and basic databases.
Meticulous records maintenance skills.
We thank you for your interest, but only candidates selected for an interview will be contacted.
Description
Would you like to be a part of Canada’s leading and progressive Business Law firm? McMillan has an exciting full time opportunity as an Onsite Support Assistant ("OSA") as part of our Legal Support Services team. The role of the Onsite Support Assistant is to provide our Legal Professionals and Legal Administrative Assistants with onsite and remote administrative support. The role is full time from Monday to Friday. Please note that this role has a requirement to work onsite in the Toronto office for the majority of the workweek. There is some opportunity to participate in a hybrid work arrangement. What You’ll Do Under the supervision of the National Supervisor, Legal Support Services Resources, The OSA will provide administrative support to Legal Professionals, Legal Administrative Assistants, and Summer Law and Articling Students. Your duties and responsibilities will include, but are not limited to: preparing and submitting documentation required to open new client matters and close old matters, submitting cheque requisitions, printing proformas, coordinating wire transfers, processing expense claims, supporting Finance with bank runs, document revisions and mark-ups/copy-typing creating file folders, assisting with filing (electronic and physical), and electronic profiling of documents in our document management system. You will also assist with the coordination of onsite meetings, entering dockets for Legal Professionals who still provide their dockets in hard copy format or by email, and other administrative duties or projects as necessary. What You Bring Your history includes a Legal Assistant Diploma or 1-2 years of administrative assistant experience, preferably within a law firm setting, or a recent graduate from a Legal Office Administration program. Litigation knowledge or related experience is an asset. You have strong administrative, organizational and interpersonal skills. You are detail-oriented and are able to effectively meet deadlines, work well in a team setting, and provide an exceptional level of client service. You take initiative, are solution-oriented, and are able to prioritize work to handle conflicting deadlines. You embrace evolving technology and have strong skills in Microsoft Office, Word, Excel, PowerPoint and AdobePro. Prior experience with DeskSite or a document management system would be an asset. Finally, you are flexible to work additional hours on occasion or on short notice. McMillan Offers You Growth Mentorship and Support Training as Software Evolves Commensurate Compensation and Benefits Package Fun Work Environment McMillan = You Inclusion and diversity are essential elements of our culture at McMillan which coincides with our core values of respect, teamwork, commitment, client service and professional excellence. We are extremely proud to be one of Canada’s Top Employers for Young People five years in a row. At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services. We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey! Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development. Let’s get started If this position is you, and you reside in or around the Toronto area, we look forward to hearing from you. Click on the Apply Now _ button._
McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.622.4624 to submit your accommodation request.
Dec 28, 2021
Full time
Description
Would you like to be a part of Canada’s leading and progressive Business Law firm? McMillan has an exciting full time opportunity as an Onsite Support Assistant ("OSA") as part of our Legal Support Services team. The role of the Onsite Support Assistant is to provide our Legal Professionals and Legal Administrative Assistants with onsite and remote administrative support. The role is full time from Monday to Friday. Please note that this role has a requirement to work onsite in the Toronto office for the majority of the workweek. There is some opportunity to participate in a hybrid work arrangement. What You’ll Do Under the supervision of the National Supervisor, Legal Support Services Resources, The OSA will provide administrative support to Legal Professionals, Legal Administrative Assistants, and Summer Law and Articling Students. Your duties and responsibilities will include, but are not limited to: preparing and submitting documentation required to open new client matters and close old matters, submitting cheque requisitions, printing proformas, coordinating wire transfers, processing expense claims, supporting Finance with bank runs, document revisions and mark-ups/copy-typing creating file folders, assisting with filing (electronic and physical), and electronic profiling of documents in our document management system. You will also assist with the coordination of onsite meetings, entering dockets for Legal Professionals who still provide their dockets in hard copy format or by email, and other administrative duties or projects as necessary. What You Bring Your history includes a Legal Assistant Diploma or 1-2 years of administrative assistant experience, preferably within a law firm setting, or a recent graduate from a Legal Office Administration program. Litigation knowledge or related experience is an asset. You have strong administrative, organizational and interpersonal skills. You are detail-oriented and are able to effectively meet deadlines, work well in a team setting, and provide an exceptional level of client service. You take initiative, are solution-oriented, and are able to prioritize work to handle conflicting deadlines. You embrace evolving technology and have strong skills in Microsoft Office, Word, Excel, PowerPoint and AdobePro. Prior experience with DeskSite or a document management system would be an asset. Finally, you are flexible to work additional hours on occasion or on short notice. McMillan Offers You Growth Mentorship and Support Training as Software Evolves Commensurate Compensation and Benefits Package Fun Work Environment McMillan = You Inclusion and diversity are essential elements of our culture at McMillan which coincides with our core values of respect, teamwork, commitment, client service and professional excellence. We are extremely proud to be one of Canada’s Top Employers for Young People five years in a row. At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services. We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey! Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development. Let’s get started If this position is you, and you reside in or around the Toronto area, we look forward to hearing from you. Click on the Apply Now _ button._
McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.622.4624 to submit your accommodation request.
At ICBC, it’s our job to make sure the car insurance system works for all British Columbians, today and in the future. If you want to make the most of your skills and expertise while growing your career, we want you. A career at ICBC is an opportunity to be part of a talented, diverse and inclusive team that is driven to serve its customers and community. You can expect a competitive salary, comprehensive benefits and a collaborative work environment. If you are reliable and dependable, contact us today to be part of our talented and diverse team as we work together to create an insurance system we can all be proud of. We welcome applications from all qualified job seekers. If you are a job seeker with a disability, please let us know as adjustments can be made to help support you in delivering your best performance. Legal Assistant, Litigation (Downtown Vancouver) Job Title: Legal Assistant Litigation Reference Number: 115329 Location: Vancouver Employment Type: Permanent Full Time Hours of Work: 7.5 hr Day Shift (M-F) Posted Date: 2021/12/20 Position Highlights As announced by the Provincial government, all ICBC employees will be required to show proof of full Covid-19 vaccination. Claims Legal Services has an excellent opportunity for Litigation Legal Assistants to contribute to the success of ICBC as we work to provide the legal defence of personal injury and other lawsuits against ICBC and its insured. You will provide legal administrative support to one or more lawyers as required. If you like a fast paced environment where your days fly by, this is your opportunity. Your responsibilities will include:
Preparing legal documentation (eg. Drafting Responses and Lists of Documents) and correspondence, as well as organizing
flow of information between interested parties.
Preparing and maintaining necessary file information and documentation.
Organizing case files and arranging appointments and court dates.
Handling calls which do not require a lawyer’s attention.
Maintaining an extensive “bring forward” system.
Position Requirements Must have:
Legal Secretary’s Diploma or Certificate
1 to 2 years related experience in progressively responsible legal secretarial positions involving the preparation of legal
documents
Thorough knowledge of litigation procedures and legal terminology
Familiarity with BC Supreme Court Civil Rules and Small Claims Rules, Court Registry procedures, parts of the Motor Vehicle
Act, Insurance (Vehicle) Act and claims procedures pertaining to personal injury litigation
Superior knowledge of business English, spelling, punctuation, and arithmetic
Ability to prioritize, adapt to changing demands and complete multiple concurrent tasks in an environment of tight deadlines
Superior interpersonal and judgment skills
Keyboarding speed of 40wpm
Knowledge of relevant computer applications to produce legal correspondence and documents, and ability to learn software
related to the job What we offer:
Competitive Salary & Benefits: Legal Administrative Assistants are members of the union MoveUP. Annual raises are
automatic every year for five years.
Continuous Training: We offer continuous in-house training to ensure you are equipped with the knowledge to be successful in
your role.
Flexible Working Arrangements: 37.5 hour work week, job security, 3 weeks of vacation plus an additional 16 time off days.
COVID-19 safety protocols: We comply with WorkSafeBC and the health authorities of British Columbia to ensure your safety
and wellbeing. Good news story of 2020, ICBC didn’t lay off any staff.
Engaging Culture: We promote an inclusive and diverse work environment.
**Only candidates legally entitled to work in Canada at present will be considered for this position**
Dec 27, 2021
Full time
At ICBC, it’s our job to make sure the car insurance system works for all British Columbians, today and in the future. If you want to make the most of your skills and expertise while growing your career, we want you. A career at ICBC is an opportunity to be part of a talented, diverse and inclusive team that is driven to serve its customers and community. You can expect a competitive salary, comprehensive benefits and a collaborative work environment. If you are reliable and dependable, contact us today to be part of our talented and diverse team as we work together to create an insurance system we can all be proud of. We welcome applications from all qualified job seekers. If you are a job seeker with a disability, please let us know as adjustments can be made to help support you in delivering your best performance. Legal Assistant, Litigation (Downtown Vancouver) Job Title: Legal Assistant Litigation Reference Number: 115329 Location: Vancouver Employment Type: Permanent Full Time Hours of Work: 7.5 hr Day Shift (M-F) Posted Date: 2021/12/20 Position Highlights As announced by the Provincial government, all ICBC employees will be required to show proof of full Covid-19 vaccination. Claims Legal Services has an excellent opportunity for Litigation Legal Assistants to contribute to the success of ICBC as we work to provide the legal defence of personal injury and other lawsuits against ICBC and its insured. You will provide legal administrative support to one or more lawyers as required. If you like a fast paced environment where your days fly by, this is your opportunity. Your responsibilities will include:
Preparing legal documentation (eg. Drafting Responses and Lists of Documents) and correspondence, as well as organizing
flow of information between interested parties.
Preparing and maintaining necessary file information and documentation.
Organizing case files and arranging appointments and court dates.
Handling calls which do not require a lawyer’s attention.
Maintaining an extensive “bring forward” system.
Position Requirements Must have:
Legal Secretary’s Diploma or Certificate
1 to 2 years related experience in progressively responsible legal secretarial positions involving the preparation of legal
documents
Thorough knowledge of litigation procedures and legal terminology
Familiarity with BC Supreme Court Civil Rules and Small Claims Rules, Court Registry procedures, parts of the Motor Vehicle
Act, Insurance (Vehicle) Act and claims procedures pertaining to personal injury litigation
Superior knowledge of business English, spelling, punctuation, and arithmetic
Ability to prioritize, adapt to changing demands and complete multiple concurrent tasks in an environment of tight deadlines
Superior interpersonal and judgment skills
Keyboarding speed of 40wpm
Knowledge of relevant computer applications to produce legal correspondence and documents, and ability to learn software
related to the job What we offer:
Competitive Salary & Benefits: Legal Administrative Assistants are members of the union MoveUP. Annual raises are
automatic every year for five years.
Continuous Training: We offer continuous in-house training to ensure you are equipped with the knowledge to be successful in
your role.
Flexible Working Arrangements: 37.5 hour work week, job security, 3 weeks of vacation plus an additional 16 time off days.
COVID-19 safety protocols: We comply with WorkSafeBC and the health authorities of British Columbia to ensure your safety
and wellbeing. Good news story of 2020, ICBC didn’t lay off any staff.
Engaging Culture: We promote an inclusive and diverse work environment.
**Only candidates legally entitled to work in Canada at present will be considered for this position**
Administrative Assistant - Legal
Reference Code: 97522
Location: Canada (CA) - Calgary , AB Job Category: Administration Employment Type: Employee Full-time Relocation Eligibility: This position is not eligible for our relocation program Application Deadline: 01/10/2022
We all need energy. It warms our homes, cooks our food, gives us light, and gets us where we need to go. It also improves our quality of life in countless other ways. At TC Energy, our job is to deliver that energy to millions of people who depend on it across North America. And we take our job very seriously.
Guided by our values of safety, innovation, responsibility, collaboration and integrity, we develop and operate our facilities safely, reliably and with care for our impact on the environment. With our presence across the continent, our people play an active role in building strong communities.
We’re proud of how our hard work and commitment sets us apart and benefits society, every day. We’re looking for new team members who share our values and are ready to take on exciting challenges.
To remain competitive, support our high-performance culture and allow for more flexibility in the way we work, we offer a hybrid work model and flexible dress code for our eligible office-based workforce in Canada, the U.S. and Mexico.
The opportunity This position is available in the Corporate, Securities and Finance Law. This role is responsible for a full range of legal administrative duties and supporting multiple lawyers and paralegals in Corporate, Securities and Finance Law.
What you'll do
Assisting with the preparation of legal documents, including certificates of incumbency, disclosure documents such as Annual Information Forms and Management Information Circulars, agreements, correspondence and reports
Managing all forms of information using department and Company document management processes
Maintaining and regularly updating datasite accessed by external users for due diligence purposes
Manage forms of external legal retainers and provide analysis, input and reports on matters relating to external legal services using legal-specific systems
Collaborate with team colleagues to establish internal team administrative processes
Providing administrative support, including scheduling meetings and appointments, ordering supplies, time recording, preparing expense reports for lawyers
Handling confidential information in a professional manner
Other duties as required.
Minimum Qualifications
Grade 12 education required; post secondary education and/or legal secretarial training
Minimum 4+ years administrative assistant or related experience
Advanced computer skills (Word, Excel, PowerPoint)
Preferred Qualifications
Experience in securities law
Experience with Workiva and the WDesk platform
Ability to work occasional overtime, with the possibility of frequent overtime in January and February
Excellent proofreading skills and attention to detail
Ability to build relationships and work collaboratively and effectively with internal stakeholders
Resourceful and genuinely interested in assisting and problem solving
Ability to adapt to changing priorities and to find solutions that meet varying needs
Effective communicator; can communicate at all levels of the organization
Proven ability to deal with confidential information and materials
Superior organization skills with the ability to build, maintain and manage filing systems
Demonstrated ability to handle a high volume of email documentation and filing
About our business TC Energy is a leading energy infrastructure company in North America. We have three complementary businesses of natural gas pipelines, liquids (oil) pipelines, and power generation. Our operations span three countries, seven Canadian provinces, and 34 U.S. states.
Apply now!
Apply to this posting by 01/10/2022 using reference code 97522. You must apply through our jobs system at jobs.tcenergy.com. Only applications submitted through our system will be acknowledged. Applications may be submitted using a mobile device or a desktop / laptop computer.
TC Energy is an equal opportunity employer.
Learn more
Visit us at TCEnergy.com and connect with us on our social media channels for our latest news, employee stories, community activities, and other updates.
Thank you for choosing TC Energy in your career search.
Depending on qualifications, the successful candidate may be offered a position at a more appropriate level and/or ladder.
Applicants must have legal authorization to work in the country in which the position is based with no restrictions.
All positions require background screening. Some require criminal and/or credit checks to comply with regulations.
TC Energy is committed to provide employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability. Accommodation for applicants with disabilities is available on request during the recruitment process. Applicants with disabilities can request accessible formats or communication supports by contacting careers@tcenergy.com.
Dec 24, 2021
Full time
Administrative Assistant - Legal
Reference Code: 97522
Location: Canada (CA) - Calgary , AB Job Category: Administration Employment Type: Employee Full-time Relocation Eligibility: This position is not eligible for our relocation program Application Deadline: 01/10/2022
We all need energy. It warms our homes, cooks our food, gives us light, and gets us where we need to go. It also improves our quality of life in countless other ways. At TC Energy, our job is to deliver that energy to millions of people who depend on it across North America. And we take our job very seriously.
Guided by our values of safety, innovation, responsibility, collaboration and integrity, we develop and operate our facilities safely, reliably and with care for our impact on the environment. With our presence across the continent, our people play an active role in building strong communities.
We’re proud of how our hard work and commitment sets us apart and benefits society, every day. We’re looking for new team members who share our values and are ready to take on exciting challenges.
To remain competitive, support our high-performance culture and allow for more flexibility in the way we work, we offer a hybrid work model and flexible dress code for our eligible office-based workforce in Canada, the U.S. and Mexico.
The opportunity This position is available in the Corporate, Securities and Finance Law. This role is responsible for a full range of legal administrative duties and supporting multiple lawyers and paralegals in Corporate, Securities and Finance Law.
What you'll do
Assisting with the preparation of legal documents, including certificates of incumbency, disclosure documents such as Annual Information Forms and Management Information Circulars, agreements, correspondence and reports
Managing all forms of information using department and Company document management processes
Maintaining and regularly updating datasite accessed by external users for due diligence purposes
Manage forms of external legal retainers and provide analysis, input and reports on matters relating to external legal services using legal-specific systems
Collaborate with team colleagues to establish internal team administrative processes
Providing administrative support, including scheduling meetings and appointments, ordering supplies, time recording, preparing expense reports for lawyers
Handling confidential information in a professional manner
Other duties as required.
Minimum Qualifications
Grade 12 education required; post secondary education and/or legal secretarial training
Minimum 4+ years administrative assistant or related experience
Advanced computer skills (Word, Excel, PowerPoint)
Preferred Qualifications
Experience in securities law
Experience with Workiva and the WDesk platform
Ability to work occasional overtime, with the possibility of frequent overtime in January and February
Excellent proofreading skills and attention to detail
Ability to build relationships and work collaboratively and effectively with internal stakeholders
Resourceful and genuinely interested in assisting and problem solving
Ability to adapt to changing priorities and to find solutions that meet varying needs
Effective communicator; can communicate at all levels of the organization
Proven ability to deal with confidential information and materials
Superior organization skills with the ability to build, maintain and manage filing systems
Demonstrated ability to handle a high volume of email documentation and filing
About our business TC Energy is a leading energy infrastructure company in North America. We have three complementary businesses of natural gas pipelines, liquids (oil) pipelines, and power generation. Our operations span three countries, seven Canadian provinces, and 34 U.S. states.
Apply now!
Apply to this posting by 01/10/2022 using reference code 97522. You must apply through our jobs system at jobs.tcenergy.com. Only applications submitted through our system will be acknowledged. Applications may be submitted using a mobile device or a desktop / laptop computer.
TC Energy is an equal opportunity employer.
Learn more
Visit us at TCEnergy.com and connect with us on our social media channels for our latest news, employee stories, community activities, and other updates.
Thank you for choosing TC Energy in your career search.
Depending on qualifications, the successful candidate may be offered a position at a more appropriate level and/or ladder.
Applicants must have legal authorization to work in the country in which the position is based with no restrictions.
All positions require background screening. Some require criminal and/or credit checks to comply with regulations.
TC Energy is committed to provide employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability. Accommodation for applicants with disabilities is available on request during the recruitment process. Applicants with disabilities can request accessible formats or communication supports by contacting careers@tcenergy.com.
Job Family Legal
Primary Location Montreal
Position Language Requirement Bilingual (English / French)
Language Skill Level (Reading) B
Language Skill Level (Writing) B
Language Skill Level (Speaking) B
Status of Employment Temporary
Work schedule(s) Full-time
Work at CBC/Radio-Canada
At CBC/Radio-Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance.
Do you think you have the ability and drive to keep up with this exciting, ever-changing industry? Whether it be in front of the camera, on air, online or behind the scenes, you would be joining a team that thrives on making connections and telling stories that are important to Canadians.
Your role
CBC/Radio-Canada’s Legal Services Department is seeking a law clerk or paralegal to provide a wide range of legal support on litigation matters. The position will be based in either Toronto or Montreal and services will be provided for litigation matters across the country.
You will play an active role in all stages of CBC/Radio-Canada’s litigation matters, including writing correspondence, researching relevant information in dockets and legal precedents, issuing legal hold notifications and collecting the necessary records, organizing files, locating and analyzing evidence, preparing court documents, and preparing arguments. Depending on your interest, you may be asked to represent the Corporation in Small Claims Court. You will be asked to cooperate with various sectors and you will be the point of contact for various services at CBC/Radio-Canada. You will liaise with outside law firms, lawyers within Legal Services and various departments within CBC/Radio-Canada that are involved in litigation matters. You will manage multiple files and establish priorities among them. Administrative duties will include coordinating meetings, managing and updating the template and precedent database, maintaining corporate records, file management, and formatting documents and presentations.
We are looking for a candidate with the following:
Post-secondary certificate or diploma in legal administration, law clerk or paralegal studies.
Strong legal background with a minimum of 3 years of comparable and relevant work experience, particularly in litigation.
Excellent oral and writing skills.
Bilingualism (English and French).
Strong proficiency in computer applications (MS Office, Excel, PowerPoint and Quicklaw/LexisNexis legal research tools).
Strong skills in organization and management of litigation matters.
Thorough, with a keen eye for detail.
A proven ability to communicate with a wide range of clients.
A high level of professionalism, good judgment, initiative and ability to meet challenges within a busy and productive team.
Expertise in media law and/or management of major litigation cases is a desired asset.
Knowledge of both common law and civil law is an asset.
Strong ability to prioritize, organize, monitor and conduct activities requiring independent decisions/judgment and the ability to produce high volumes of work quickly and accurately.
Considering the volume of work, immediate availability is an asset.
Candidates may be subject to skills and knowledge testing.
All employees of CBC/Radio-Canada are required to be fully vaccinated against COVID-19 as of December 1st 2021 unless exempted based on a medical/religious ground. As per this requirement, employees must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to all employees. Should you reach the point in the selection process where it is necessary to verify if you meet the conditions of employment, you will be asked to provide an attestation confirming your COVID-19 vaccination status.
If this sounds interesting, please click on ''Apply online''. We thank all applicants for their interest, but only candidates selected for an interview will be contacted.
CBC/Radio-Canada is committed to being a leader in reflecting our country’s diversity. That’s because we can only create and tell the stories that connect Canadians, by having a workforce that mirrors the ever-changing makeup of our country. That’s why we, as an employer, value equal opportunity and nurture an inclusive workplace where our individual differences are not only recognized and valued, but also extend to and pervade all the services we provide as Canada’s public broadcaster. For more information, visit the Diversity and Inclusion section of our website. If you have accommodation needs at this stage of the recruitment process, please inform us as soon as possible by sending an e-mail to recruitment@cbc.ca.
You are invited to consult and familiarize yourself with our Code of Conduct, which can be found on our corporate website. All employees must adhere to the Code as a condition of employment. We also invite you to take a look at our policy on conflicts of interest. In the event that you become an employee, it will be important to inform us, as quickly as possible, of any situation that, because of your hiring, constitutes or could appear to constitute a conflict of interest.
Dec 22, 2021
Full time
Job Family Legal
Primary Location Montreal
Position Language Requirement Bilingual (English / French)
Language Skill Level (Reading) B
Language Skill Level (Writing) B
Language Skill Level (Speaking) B
Status of Employment Temporary
Work schedule(s) Full-time
Work at CBC/Radio-Canada
At CBC/Radio-Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance.
Do you think you have the ability and drive to keep up with this exciting, ever-changing industry? Whether it be in front of the camera, on air, online or behind the scenes, you would be joining a team that thrives on making connections and telling stories that are important to Canadians.
Your role
CBC/Radio-Canada’s Legal Services Department is seeking a law clerk or paralegal to provide a wide range of legal support on litigation matters. The position will be based in either Toronto or Montreal and services will be provided for litigation matters across the country.
You will play an active role in all stages of CBC/Radio-Canada’s litigation matters, including writing correspondence, researching relevant information in dockets and legal precedents, issuing legal hold notifications and collecting the necessary records, organizing files, locating and analyzing evidence, preparing court documents, and preparing arguments. Depending on your interest, you may be asked to represent the Corporation in Small Claims Court. You will be asked to cooperate with various sectors and you will be the point of contact for various services at CBC/Radio-Canada. You will liaise with outside law firms, lawyers within Legal Services and various departments within CBC/Radio-Canada that are involved in litigation matters. You will manage multiple files and establish priorities among them. Administrative duties will include coordinating meetings, managing and updating the template and precedent database, maintaining corporate records, file management, and formatting documents and presentations.
We are looking for a candidate with the following:
Post-secondary certificate or diploma in legal administration, law clerk or paralegal studies.
Strong legal background with a minimum of 3 years of comparable and relevant work experience, particularly in litigation.
Excellent oral and writing skills.
Bilingualism (English and French).
Strong proficiency in computer applications (MS Office, Excel, PowerPoint and Quicklaw/LexisNexis legal research tools).
Strong skills in organization and management of litigation matters.
Thorough, with a keen eye for detail.
A proven ability to communicate with a wide range of clients.
A high level of professionalism, good judgment, initiative and ability to meet challenges within a busy and productive team.
Expertise in media law and/or management of major litigation cases is a desired asset.
Knowledge of both common law and civil law is an asset.
Strong ability to prioritize, organize, monitor and conduct activities requiring independent decisions/judgment and the ability to produce high volumes of work quickly and accurately.
Considering the volume of work, immediate availability is an asset.
Candidates may be subject to skills and knowledge testing.
All employees of CBC/Radio-Canada are required to be fully vaccinated against COVID-19 as of December 1st 2021 unless exempted based on a medical/religious ground. As per this requirement, employees must attest to their vaccination status. The requirement for employees to be fully vaccinated applies whether they are teleworking, working remotely or working on-site. This is a condition of employment and it applies to all employees. Should you reach the point in the selection process where it is necessary to verify if you meet the conditions of employment, you will be asked to provide an attestation confirming your COVID-19 vaccination status.
If this sounds interesting, please click on ''Apply online''. We thank all applicants for their interest, but only candidates selected for an interview will be contacted.
CBC/Radio-Canada is committed to being a leader in reflecting our country’s diversity. That’s because we can only create and tell the stories that connect Canadians, by having a workforce that mirrors the ever-changing makeup of our country. That’s why we, as an employer, value equal opportunity and nurture an inclusive workplace where our individual differences are not only recognized and valued, but also extend to and pervade all the services we provide as Canada’s public broadcaster. For more information, visit the Diversity and Inclusion section of our website. If you have accommodation needs at this stage of the recruitment process, please inform us as soon as possible by sending an e-mail to recruitment@cbc.ca.
You are invited to consult and familiarize yourself with our Code of Conduct, which can be found on our corporate website. All employees must adhere to the Code as a condition of employment. We also invite you to take a look at our policy on conflicts of interest. In the event that you become an employee, it will be important to inform us, as quickly as possible, of any situation that, because of your hiring, constitutes or could appear to constitute a conflict of interest.
At ICBC, it’s our job to make sure the car insurance system works for all British Columbians, today and in the future. If you want to make the most of your skills and expertise while growing your career, we want you. A career at ICBC is an opportunity to be part of a talented, diverse and inclusive team that is driven to serve its customers and community. You can expect a competitive salary, comprehensive benefits and a collaborative work environment. If you are reliable and dependable, contact us today to be part of our talented and diverse team as we work together to create an insurance system we can all be proud of. We welcome applications from all qualified job seekers. If you are a job seeker with a disability, please let us know as adjustments can be made to help support you in delivering your best performance. Legal Assistant, Litigation (Downtown Vancouver) Job Title: Legal Assistant Litigation Reference Number: 115329 Location: Vancouver Employment Type: Permanent Full Time Hours of Work: 7.5 hr Day Shift (M-F) Posted Date: 2021/12/20 Position Highlights As announced by the Provincial government, all ICBC employees will be required to show proof of full Covid-19 vaccination. Claims Legal Services has an excellent opportunity for Litigation Legal Assistants to contribute to the success of ICBC as we work to provide the legal defence of personal injury and other lawsuits against ICBC and its insured. You will provide legal administrative support to one or more lawyers as required. If you like a fast paced environment where your days fly by, this is your opportunity. Your responsibilities will include:
Preparing legal documentation (eg. Drafting Responses and Lists of Documents) and correspondence, as well as organizing
flow of information between interested parties.
Preparing and maintaining necessary file information and documentation.
Organizing case files and arranging appointments and court dates.
Handling calls which do not require a lawyer’s attention.
Maintaining an extensive “bring forward” system.
Position Requirements Must have:
Legal Secretary’s Diploma or Certificate
1 to 2 years related experience in progressively responsible legal secretarial positions involving the preparation of legal
documents
Thorough knowledge of litigation procedures and legal terminology
Familiarity with BC Supreme Court Civil Rules and Small Claims Rules, Court Registry procedures, parts of the Motor Vehicle
Act, Insurance (Vehicle) Act and claims procedures pertaining to personal injury litigation
Superior knowledge of business English, spelling, punctuation, and arithmetic
Ability to prioritize, adapt to changing demands and complete multiple concurrent tasks in an environment of tight deadlines
Superior interpersonal and judgment skills
Keyboarding speed of 40wpm
Knowledge of relevant computer applications to produce legal correspondence and documents, and ability to learn software
related to the job What we offer:
Competitive Salary & Benefits: Legal Administrative Assistants are members of the union MoveUP. Annual raises are
automatic every year for five years.
Continuous Training: We offer continuous in-house training to ensure you are equipped with the knowledge to be successful in
your role.
Flexible Working Arrangements: 37.5 hour work week, job security, 3 weeks of vacation plus an additional 16 time off days.
COVID-19 safety protocols: We comply with WorkSafeBC and the health authorities of British Columbia to ensure your safety
and wellbeing. Good news story of 2020, ICBC didn’t lay off any staff.
Engaging Culture: We promote an inclusive and diverse work environment.
**Only candidates legally entitled to work in Canada at present will be considered for this position**
Dec 21, 2021
Full time
At ICBC, it’s our job to make sure the car insurance system works for all British Columbians, today and in the future. If you want to make the most of your skills and expertise while growing your career, we want you. A career at ICBC is an opportunity to be part of a talented, diverse and inclusive team that is driven to serve its customers and community. You can expect a competitive salary, comprehensive benefits and a collaborative work environment. If you are reliable and dependable, contact us today to be part of our talented and diverse team as we work together to create an insurance system we can all be proud of. We welcome applications from all qualified job seekers. If you are a job seeker with a disability, please let us know as adjustments can be made to help support you in delivering your best performance. Legal Assistant, Litigation (Downtown Vancouver) Job Title: Legal Assistant Litigation Reference Number: 115329 Location: Vancouver Employment Type: Permanent Full Time Hours of Work: 7.5 hr Day Shift (M-F) Posted Date: 2021/12/20 Position Highlights As announced by the Provincial government, all ICBC employees will be required to show proof of full Covid-19 vaccination. Claims Legal Services has an excellent opportunity for Litigation Legal Assistants to contribute to the success of ICBC as we work to provide the legal defence of personal injury and other lawsuits against ICBC and its insured. You will provide legal administrative support to one or more lawyers as required. If you like a fast paced environment where your days fly by, this is your opportunity. Your responsibilities will include:
Preparing legal documentation (eg. Drafting Responses and Lists of Documents) and correspondence, as well as organizing
flow of information between interested parties.
Preparing and maintaining necessary file information and documentation.
Organizing case files and arranging appointments and court dates.
Handling calls which do not require a lawyer’s attention.
Maintaining an extensive “bring forward” system.
Position Requirements Must have:
Legal Secretary’s Diploma or Certificate
1 to 2 years related experience in progressively responsible legal secretarial positions involving the preparation of legal
documents
Thorough knowledge of litigation procedures and legal terminology
Familiarity with BC Supreme Court Civil Rules and Small Claims Rules, Court Registry procedures, parts of the Motor Vehicle
Act, Insurance (Vehicle) Act and claims procedures pertaining to personal injury litigation
Superior knowledge of business English, spelling, punctuation, and arithmetic
Ability to prioritize, adapt to changing demands and complete multiple concurrent tasks in an environment of tight deadlines
Superior interpersonal and judgment skills
Keyboarding speed of 40wpm
Knowledge of relevant computer applications to produce legal correspondence and documents, and ability to learn software
related to the job What we offer:
Competitive Salary & Benefits: Legal Administrative Assistants are members of the union MoveUP. Annual raises are
automatic every year for five years.
Continuous Training: We offer continuous in-house training to ensure you are equipped with the knowledge to be successful in
your role.
Flexible Working Arrangements: 37.5 hour work week, job security, 3 weeks of vacation plus an additional 16 time off days.
COVID-19 safety protocols: We comply with WorkSafeBC and the health authorities of British Columbia to ensure your safety
and wellbeing. Good news story of 2020, ICBC didn’t lay off any staff.
Engaging Culture: We promote an inclusive and diverse work environment.
**Only candidates legally entitled to work in Canada at present will be considered for this position**
WE HAVE A CURRENT EMPLOYMENT OPPORTUNITY: Litigation Assistant/Law Clerk
RZCD is a Mississauga-based law firm that has been operating for nearly 30 years.
We are looking to hire a legal assistant/law clerk to assist a partner at the law firm. The successful candidate will be trained and mentored. The successful candidate will support one lawyer who requires litigation work, described below. This position is ideal for someone who desires to learn and grow in a progressive and dynamic law firm environment.
The successful candidate must be reliable, professional, resourceful, and a team player. They must be proficient in Outlook and Microsoft Word. Knowledge of Teraview and PC Law would be an asset.
The duties of the successful candidate include:
Preparing all routine court documents from initiating an action or application through to obtaining Judgment;
Arranging personal service of notices of action, statements of claim, notices of application, or other documents that require personal service;
Liasing with process servers to ensure service is completed;
Serving documents on opposing counsel, preparing affidavits of service, and filing the documents through the Ontario courts' online portal filing system and other online platforms as requested by the Court;
Liasing with court clerks to ensure that Court documents are accepted for filing;
Some knowledge of the Rules of Civil Procedure and Rules of the Small Claims Court as they relate to timelines for serving and filing of Court documents;
Maintaining a follow-up system through Outlook;
Preparing routine correspondence;
Preparing accounts to clients and uploading/inputting them onto clients' online billing platform, if necessary;
Conducting real estate searches and registering instruments through Teraview;
Conducting corporate searches through various online search platforms such as Cyberbahn, etc.;
IF YOU BELIEVE THAT YOU ARE THE RIGHT CANDIDATE FOR THE POSITION, please forward your Resume and covering letter to the email address posted. We will only contact candidates who are selected for interviews.
Dec 20, 2021
Full time
WE HAVE A CURRENT EMPLOYMENT OPPORTUNITY: Litigation Assistant/Law Clerk
RZCD is a Mississauga-based law firm that has been operating for nearly 30 years.
We are looking to hire a legal assistant/law clerk to assist a partner at the law firm. The successful candidate will be trained and mentored. The successful candidate will support one lawyer who requires litigation work, described below. This position is ideal for someone who desires to learn and grow in a progressive and dynamic law firm environment.
The successful candidate must be reliable, professional, resourceful, and a team player. They must be proficient in Outlook and Microsoft Word. Knowledge of Teraview and PC Law would be an asset.
The duties of the successful candidate include:
Preparing all routine court documents from initiating an action or application through to obtaining Judgment;
Arranging personal service of notices of action, statements of claim, notices of application, or other documents that require personal service;
Liasing with process servers to ensure service is completed;
Serving documents on opposing counsel, preparing affidavits of service, and filing the documents through the Ontario courts' online portal filing system and other online platforms as requested by the Court;
Liasing with court clerks to ensure that Court documents are accepted for filing;
Some knowledge of the Rules of Civil Procedure and Rules of the Small Claims Court as they relate to timelines for serving and filing of Court documents;
Maintaining a follow-up system through Outlook;
Preparing routine correspondence;
Preparing accounts to clients and uploading/inputting them onto clients' online billing platform, if necessary;
Conducting real estate searches and registering instruments through Teraview;
Conducting corporate searches through various online search platforms such as Cyberbahn, etc.;
IF YOU BELIEVE THAT YOU ARE THE RIGHT CANDIDATE FOR THE POSITION, please forward your Resume and covering letter to the email address posted. We will only contact candidates who are selected for interviews.
THE OPPORTUNITY
Western Forest Products is looking for a Legal Assistant to join our Downtown Vancouver office.
What You’ll Do: The Legal Assistant will play a key role in the effective management of the delivery of legal services to the Company. The Legal Assistant will be responsible for providing a range of legal support to the Company, including in relation to corporate secretarial, contract management, transactions and general administrative matters.
Who You Are: The ideal candidate for this position has 5+ years of related experience, preferably as a member of an in-house legal team. You have a keen eye for detail, are able to build positive working relationships with people from all areas of the business and have exceptional organizational skills.
Work Environment: We are currently working in a hybrid work environment. Expectations for the time being are that this role will be working from home and will also be within the office with proper safety plans in place.
RESPONSIBILITIES
Corporate Secretarial Support
Maintain minute books and corporate structure charts for Company and its subsidiaries
Prepare and file documents with regulatory bodies and exchanges (such as System for Electronic Document Analysis and Retrieval, System for Electronic Disclosure by Insiders and the Toronto Stock Exchange)
Liaise with transfer agents concerning shareholders, share capital, and shareholder meetings
Assist in preparing Board of Directors and Committees materials, including administering and managing the Company’s board portal, and organization of Shareholder meetings
Draft meeting minutes, consent resolutions and other corporate documents for Company and its subsidiaries
Assist with proof-reading and formatting and managing distribution and filing on SEDAR of Company’s new releases
Contract Management
Educate and provide support to other business units on templates and precedents and the Contract Management process and system
Manage contract management review process, including facilitating review and signature by approving parties and authorized signatory and ensuring all contracts are negotiated, executed and administered in accordance with Company’s policies
Administer and maintain the Company’s contract management system, including ensuring proper retention and filing of contracts
Maintain templates and precedents, including implementing changes to templates and precedents
Assist in optimizing contract review and retention process
Other Duties
Assist with transaction related matters, including managing due diligence and data rooms, managing version control of transaction documents, coordinating execution and fling of closing documents and documentation for transfer of assets
Assist in administration and issuance of director and executive compensation, including DSUs, PSUs, Stock Options and RSUs
Prepare and file corporate documents with Corporations Canada and the BC Registrar of Companies (such as name changes and appointment and removal of directors and officers) and liaise with external corporate records service providers
Conduct corporate, land title, personal property and other searches
Provide administrative support to the Legal Department, including managing and processing legal invoices for payment and managing and maintaining a bring-forward system and legal filing system
Create, review, edit and format legal documents, correspondence and resources
Communicate corporate and legal department policies to internal business partners
Assist with Legal expense inquiries, accruals and audit requests
Liaise with Legal department service providers
Maintain the Legal Department page on the Company’s intranet
Other duties as assigned by the Vice President, General Counsel and Corporate Secretary
QUALIFICATIONS
Education and Experience
University degree and legal assistant diploma or certificate from a recognized institution
Minimum 5 years of related experience
Experience as a member of an in-house legal team preferred
Skills, Knowledge and Required Competencies
Knowledge and experience with SEDAR, SEDI and BC Online
Excellent organizational skills, with an ability to prioritize and organize multiple projects and meet tight deadlines
Strong written and verbal communication skills
Excellent knowledge of Microsoft Office (Word, PowerPoint), prior experience with Diligent is an asset.
Demonstrated aptitude for learning quickly
Strong interpersonal skills and customer service focused with the ability to work with a wide variety of internal clients and external stakeholders
Understands and maintains confidentiality of legal issues
Proactive, self-motivated, able to remain adaptable and move quickly in a rapidly changing environment
YOUR CAREER
At Western Forest Products, we believe our most significant asset is our people. Investing in our people brings value and success to our business, ensuring a safe, engaged, productive and continuously improving workplace. We offer challenging opportunities working alongside the best in the industry to meet your career and professional development goals while providing competitive total rewards and recognition.
We provide a variety of on-the-job training and continuing education in many areas at Western to ensure you have the skills you need to succeed. Our promote- from-within culture recognizes high performance and we offer diverse career paths across the organization for those with the talent and will to advance.
Our total rewards offering including competitive pay, performance bonus, pension plan, benefits and other programs designed to support our employees.
WESTERN OVERVIEW
Western Forest Products is a leading forest products company that sustainably manages forests and manufactures high-quality wood products. Headquartered in Vancouver, British Columbia with operations in the coastal region of BC and Washington State, Western meets the needs of customers worldwide with a specialty wood products focus and diverse product offering.
Our commitment to health and safety, environmental stewardship and community engagement is core to how we do business at Western Forest Products.
Our approach to responsible business practices in all aspects of our business is multi-faceted. We adhere to and employ the most stringent environmental practices in the world. The steps we take to ensure the forests in which we operate are renewed and remain healthy and viable for future generations are mirrored in the care we take to make certain our communities continue to grow and prosper. This includes investing in communities where we operate and continuing to forge mutually beneficial relationships with First Nations in respect of their local and cultural interests.
Dec 20, 2021
Remote
THE OPPORTUNITY
Western Forest Products is looking for a Legal Assistant to join our Downtown Vancouver office.
What You’ll Do: The Legal Assistant will play a key role in the effective management of the delivery of legal services to the Company. The Legal Assistant will be responsible for providing a range of legal support to the Company, including in relation to corporate secretarial, contract management, transactions and general administrative matters.
Who You Are: The ideal candidate for this position has 5+ years of related experience, preferably as a member of an in-house legal team. You have a keen eye for detail, are able to build positive working relationships with people from all areas of the business and have exceptional organizational skills.
Work Environment: We are currently working in a hybrid work environment. Expectations for the time being are that this role will be working from home and will also be within the office with proper safety plans in place.
RESPONSIBILITIES
Corporate Secretarial Support
Maintain minute books and corporate structure charts for Company and its subsidiaries
Prepare and file documents with regulatory bodies and exchanges (such as System for Electronic Document Analysis and Retrieval, System for Electronic Disclosure by Insiders and the Toronto Stock Exchange)
Liaise with transfer agents concerning shareholders, share capital, and shareholder meetings
Assist in preparing Board of Directors and Committees materials, including administering and managing the Company’s board portal, and organization of Shareholder meetings
Draft meeting minutes, consent resolutions and other corporate documents for Company and its subsidiaries
Assist with proof-reading and formatting and managing distribution and filing on SEDAR of Company’s new releases
Contract Management
Educate and provide support to other business units on templates and precedents and the Contract Management process and system
Manage contract management review process, including facilitating review and signature by approving parties and authorized signatory and ensuring all contracts are negotiated, executed and administered in accordance with Company’s policies
Administer and maintain the Company’s contract management system, including ensuring proper retention and filing of contracts
Maintain templates and precedents, including implementing changes to templates and precedents
Assist in optimizing contract review and retention process
Other Duties
Assist with transaction related matters, including managing due diligence and data rooms, managing version control of transaction documents, coordinating execution and fling of closing documents and documentation for transfer of assets
Assist in administration and issuance of director and executive compensation, including DSUs, PSUs, Stock Options and RSUs
Prepare and file corporate documents with Corporations Canada and the BC Registrar of Companies (such as name changes and appointment and removal of directors and officers) and liaise with external corporate records service providers
Conduct corporate, land title, personal property and other searches
Provide administrative support to the Legal Department, including managing and processing legal invoices for payment and managing and maintaining a bring-forward system and legal filing system
Create, review, edit and format legal documents, correspondence and resources
Communicate corporate and legal department policies to internal business partners
Assist with Legal expense inquiries, accruals and audit requests
Liaise with Legal department service providers
Maintain the Legal Department page on the Company’s intranet
Other duties as assigned by the Vice President, General Counsel and Corporate Secretary
QUALIFICATIONS
Education and Experience
University degree and legal assistant diploma or certificate from a recognized institution
Minimum 5 years of related experience
Experience as a member of an in-house legal team preferred
Skills, Knowledge and Required Competencies
Knowledge and experience with SEDAR, SEDI and BC Online
Excellent organizational skills, with an ability to prioritize and organize multiple projects and meet tight deadlines
Strong written and verbal communication skills
Excellent knowledge of Microsoft Office (Word, PowerPoint), prior experience with Diligent is an asset.
Demonstrated aptitude for learning quickly
Strong interpersonal skills and customer service focused with the ability to work with a wide variety of internal clients and external stakeholders
Understands and maintains confidentiality of legal issues
Proactive, self-motivated, able to remain adaptable and move quickly in a rapidly changing environment
YOUR CAREER
At Western Forest Products, we believe our most significant asset is our people. Investing in our people brings value and success to our business, ensuring a safe, engaged, productive and continuously improving workplace. We offer challenging opportunities working alongside the best in the industry to meet your career and professional development goals while providing competitive total rewards and recognition.
We provide a variety of on-the-job training and continuing education in many areas at Western to ensure you have the skills you need to succeed. Our promote- from-within culture recognizes high performance and we offer diverse career paths across the organization for those with the talent and will to advance.
Our total rewards offering including competitive pay, performance bonus, pension plan, benefits and other programs designed to support our employees.
WESTERN OVERVIEW
Western Forest Products is a leading forest products company that sustainably manages forests and manufactures high-quality wood products. Headquartered in Vancouver, British Columbia with operations in the coastal region of BC and Washington State, Western meets the needs of customers worldwide with a specialty wood products focus and diverse product offering.
Our commitment to health and safety, environmental stewardship and community engagement is core to how we do business at Western Forest Products.
Our approach to responsible business practices in all aspects of our business is multi-faceted. We adhere to and employ the most stringent environmental practices in the world. The steps we take to ensure the forests in which we operate are renewed and remain healthy and viable for future generations are mirrored in the care we take to make certain our communities continue to grow and prosper. This includes investing in communities where we operate and continuing to forge mutually beneficial relationships with First Nations in respect of their local and cultural interests.
Lawson Lundell LLP
Vancouver, British Columbia, Canada
Lawson Lundell LLP is a leading regional Canadian business law firm with offices in Vancouver, Kelowna, Calgary and Yellowknife. The firm is recognized and respected by its peers in legal and business publications and was recently named one of BC’s Top Employers for 2021 . Business in Vancouver also recognized Lawson Lundell LLP as the fastest growing law firm in Western Canada.
Lawson Lundell LLP is currently seeking a Legal Assistant to join our Vancouver office. The successful candidate is an enthusiastic, hardworking individual who would like to work in our Litigation Group. The regular working hours for this role are Monday – Friday, 8:30am – 4:30pm.
Standard Responsibilities
Preparing and drafting various correspondence and documents
Time entry and billing
Preparing expense reports
Maintaining an efficient file management and bring forward system
Meeting deadlines and limitation dates
Drafting and filing court documents
Providing overflow assistance and various general administrative duties as required
Qualifications
Legal Administrative Assistant certification from an accredited institution
Minimum 3 - 5 years’ of previous litigation experience
Knowledge of general litigation rules and procedures
Exceptional aptitude in Microsoft Office
Ability to multi-task, meet deadlines and solve problems in a fast paced environment
Has the ability to work both independently and as part of a collegial team
Excellent organization and time management skills
Displays extraordinary customer service in a professional, mature and courteous manner
Highly dependable and adaptable with great work ethic
Exceptional interpersonal skills
Strong verbal and written English communication skills
If you are a professional, hardworking team player with a positive outlook and would like to share your expertise with us, please submit your resume with a cover letter to Linda Kilkenny, Human Resources Advisor.
Exciting perks and benefits of working at Lawson: * Competitive Compensation * Health Benefits: extended health, dental, vision, out of country, life, AD&D * Fitness Benefit: reimbursement for fitness equipment or fitness membership * Paid Time Off: vacation time starts at 3 weeks, personal days, sick time, and a volunteer day every year * Financial Benefits: defined contribution pension plan matched by the firm, RRSP, TFSA, year-end bonuses and an employee referral bonus program * Fun Environment: annual year end party, happy hours, staff appreciation week, and many other social events * Flexible work hours * Awards: long term service and bonus vacation awards
What to expect
A commitment to diversity and inclusiveness; we believe that fostering a diverse and inclusive workplace benefits both our firm and clients
An environment where constant learning is encouraged
A fun and collaborative work environment
A team of unique individuals who will help take your skills and experience to the next level
A commitment to providing a discrimination-free and harassment-free workplace environment
We support equal opportunities for all applicants and encourage all people of visible minorities, including Indigenous applicants, and those of any religion, sex, age, ability, sexual orientation, gender identity or expression to apply.
Although we thank all applicants for their interest in Lawson Lundell LLP, only shortlisted candidates will be contacted. No phone calls please.
Job Types: Full-time, Permanent
Additional pay:
Dec 19, 2021
Full time
Lawson Lundell LLP is a leading regional Canadian business law firm with offices in Vancouver, Kelowna, Calgary and Yellowknife. The firm is recognized and respected by its peers in legal and business publications and was recently named one of BC’s Top Employers for 2021 . Business in Vancouver also recognized Lawson Lundell LLP as the fastest growing law firm in Western Canada.
Lawson Lundell LLP is currently seeking a Legal Assistant to join our Vancouver office. The successful candidate is an enthusiastic, hardworking individual who would like to work in our Litigation Group. The regular working hours for this role are Monday – Friday, 8:30am – 4:30pm.
Standard Responsibilities
Preparing and drafting various correspondence and documents
Time entry and billing
Preparing expense reports
Maintaining an efficient file management and bring forward system
Meeting deadlines and limitation dates
Drafting and filing court documents
Providing overflow assistance and various general administrative duties as required
Qualifications
Legal Administrative Assistant certification from an accredited institution
Minimum 3 - 5 years’ of previous litigation experience
Knowledge of general litigation rules and procedures
Exceptional aptitude in Microsoft Office
Ability to multi-task, meet deadlines and solve problems in a fast paced environment
Has the ability to work both independently and as part of a collegial team
Excellent organization and time management skills
Displays extraordinary customer service in a professional, mature and courteous manner
Highly dependable and adaptable with great work ethic
Exceptional interpersonal skills
Strong verbal and written English communication skills
If you are a professional, hardworking team player with a positive outlook and would like to share your expertise with us, please submit your resume with a cover letter to Linda Kilkenny, Human Resources Advisor.
Exciting perks and benefits of working at Lawson: * Competitive Compensation * Health Benefits: extended health, dental, vision, out of country, life, AD&D * Fitness Benefit: reimbursement for fitness equipment or fitness membership * Paid Time Off: vacation time starts at 3 weeks, personal days, sick time, and a volunteer day every year * Financial Benefits: defined contribution pension plan matched by the firm, RRSP, TFSA, year-end bonuses and an employee referral bonus program * Fun Environment: annual year end party, happy hours, staff appreciation week, and many other social events * Flexible work hours * Awards: long term service and bonus vacation awards
What to expect
A commitment to diversity and inclusiveness; we believe that fostering a diverse and inclusive workplace benefits both our firm and clients
An environment where constant learning is encouraged
A fun and collaborative work environment
A team of unique individuals who will help take your skills and experience to the next level
A commitment to providing a discrimination-free and harassment-free workplace environment
We support equal opportunities for all applicants and encourage all people of visible minorities, including Indigenous applicants, and those of any religion, sex, age, ability, sexual orientation, gender identity or expression to apply.
Although we thank all applicants for their interest in Lawson Lundell LLP, only shortlisted candidates will be contacted. No phone calls please.
Job Types: Full-time, Permanent
Additional pay:
The Law Society of Ontario
Toronto, Ontario, Canada
JOB PURPOSE:
The Executive Assistant is responsible for providing confidential executive administrative support to the Executive Director, Professional Regulation and to Professional Regulation Counsel, streamlining and facilitating the flow of administrative services through the office of the Executive Director and providing support to the Professional Regulation Division as a whole, under minimal direction. This includes planning, scheduling, management and tracking of projects, coordinating required responses to urgent and sensitive inquiries, for the Office of the Executive Director, and facilitating the effective flow of information and communications between the Office of the Executive Director, Professional Regulation Division managers and staff, Law Society senior management, the Treasurer’s office, benchers and external contacts including the professions and the public.
QUALIFICATIONS REQUIRED:
A college diploma preferably as a law clerk or alternatively in business administration or equivalent, with excellent computer skills.
A minimum of 5 years of relevant prior experience in progressively more responsible positions, with advanced secretarial and administrative skills and demonstrated ability to work in a legal environment.
Excellent grasp of delivering solid customer and executive administrative services in a confidential environment.
Knowledge of the Law Society, including organizational structure, services, mandate, rules and regulations, or willingness to learn.
Speaks and writes with a high degree of proficiency in a clear, articulate manner in individual and / or group situations.
Proficient in word processing, spreadsheets, databases, e-mail, and the Internet/Intranet, information filing systems, and electronic data management.
KEY ACCOUNTABILITIES:
Client / Customer Service Delivery
On behalf of the Executive Director and staff in the Executive Director’s Office, plans, communicates, coordinates, schedules and interacts with a full range of persons involved in the regulatory process and regulatory issues.
Provides executive administrative and office managerial support to the Executive Director’s Office.
Duties include research and preparation of correspondence, documents and reports of behalf of the Executive Director.
Oversees the preparation of agendas for and minutes of meetings related to the Executive Director’s Office mandate, and helps to ensure appropriate follow-up.
Coordinates critical issues management and ensures that the Executive Director has ready access to proper briefing materials on matters within the Executive Director’s scope of activity.
Responds to, or makes appropriate referrals for response, requests for information from outside parties, and prioritizes and refers high-level and/or contentious matters on behalf of the Office of the Executive Director to appropriate parties for response.
Accepts invitations and schedules calendars on behalf of the Executive Director, accompanies the Executive Director to key meetings as appropriate, and follows up with Law Society staff, senior managers and others regarding information required by the Office of the Executive Director.
Manages the files and other information in the Office to ensure fast and easy access.
Able to locate information about cases and to present the information in a useful format to the Executive Director and counsel.
Financial Responsibility
Contributes to the development of the departmental budget, maintaining area budget, checking variances, bringing them to the attention of the Executive Director, assigned Counsel and other relevant parties.
Prepares invoices for payment, and may maintain petty cash for area, compile statistics, and reports of costs and expenditures.
Prepares RFPs and requests for service contracts, and coordinates the vendor search and selection process.
Monitors office supplies for assigned work area and ensures that supplies are requisitioned as required.
Special Projects and Initiatives
Actively participates in coordinating and/or ensuring the smooth flow of events and projects on behalf of the Office of the Executive Director and assigned Counsel and Committees.
Implements and maintains an efficient issues tracking system, monitors and advises the Executive Director, Counsel and divisional managers on the completion of timelines for projects and issue resolution.
Recommends and performs necessary follow-up, and ensures the effective flow of information regarding developing issues.
Reviews all incoming materials, evaluating for priority, accuracy and completeness, assesses their disposition and follows up with the Executive Director and/or Counsel for action items, and makes specific recommendations as appropriate.
Undertakes special projects as assigned, assumes a proactive role to monitor project progress, and ensures that the goals and objectives of the Office of the Executive Director are understood and achieved.
Team Membership
Works closely with staff in the Executive Director’s Office, Professional Regulation People Leaders, Benchers, Committees and other key constituents to ensure effective flow of services, optimization of work processes, and continuity of policies and procedures.
Engages in problem solving with other team members, contributing to continuous improvement, and maintaining the confidentiality of information related to the office of the Executive Director at all times.
WORKING ARRANGEMENT:
The Law Society has introduced a Distributed Workforce Model to leverage flexibility and agility, and to maximize employee productivity and engagement. Work arrangements will be determined by role and departmental requirements. The working arrangement for this position has been classified as hybrid, where the employee will regularly flex their work location between home and office. The specific application of this will be communicated to applicants contacted during the recruitment process.
ACCOMMODATION:
The Law Society of Ontario values and respects diversity. We are committed to creating an accessible, barrier-free and inclusive workplace in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Please make any requirement you may have for accommodation during the recruitment process known when contacted. If you are unable to apply to this position due to the requirement for an accommodation of any kind, please email us at hr@lso.ca or call 416 947-3475 .
Dec 19, 2021
Full time
JOB PURPOSE:
The Executive Assistant is responsible for providing confidential executive administrative support to the Executive Director, Professional Regulation and to Professional Regulation Counsel, streamlining and facilitating the flow of administrative services through the office of the Executive Director and providing support to the Professional Regulation Division as a whole, under minimal direction. This includes planning, scheduling, management and tracking of projects, coordinating required responses to urgent and sensitive inquiries, for the Office of the Executive Director, and facilitating the effective flow of information and communications between the Office of the Executive Director, Professional Regulation Division managers and staff, Law Society senior management, the Treasurer’s office, benchers and external contacts including the professions and the public.
QUALIFICATIONS REQUIRED:
A college diploma preferably as a law clerk or alternatively in business administration or equivalent, with excellent computer skills.
A minimum of 5 years of relevant prior experience in progressively more responsible positions, with advanced secretarial and administrative skills and demonstrated ability to work in a legal environment.
Excellent grasp of delivering solid customer and executive administrative services in a confidential environment.
Knowledge of the Law Society, including organizational structure, services, mandate, rules and regulations, or willingness to learn.
Speaks and writes with a high degree of proficiency in a clear, articulate manner in individual and / or group situations.
Proficient in word processing, spreadsheets, databases, e-mail, and the Internet/Intranet, information filing systems, and electronic data management.
KEY ACCOUNTABILITIES:
Client / Customer Service Delivery
On behalf of the Executive Director and staff in the Executive Director’s Office, plans, communicates, coordinates, schedules and interacts with a full range of persons involved in the regulatory process and regulatory issues.
Provides executive administrative and office managerial support to the Executive Director’s Office.
Duties include research and preparation of correspondence, documents and reports of behalf of the Executive Director.
Oversees the preparation of agendas for and minutes of meetings related to the Executive Director’s Office mandate, and helps to ensure appropriate follow-up.
Coordinates critical issues management and ensures that the Executive Director has ready access to proper briefing materials on matters within the Executive Director’s scope of activity.
Responds to, or makes appropriate referrals for response, requests for information from outside parties, and prioritizes and refers high-level and/or contentious matters on behalf of the Office of the Executive Director to appropriate parties for response.
Accepts invitations and schedules calendars on behalf of the Executive Director, accompanies the Executive Director to key meetings as appropriate, and follows up with Law Society staff, senior managers and others regarding information required by the Office of the Executive Director.
Manages the files and other information in the Office to ensure fast and easy access.
Able to locate information about cases and to present the information in a useful format to the Executive Director and counsel.
Financial Responsibility
Contributes to the development of the departmental budget, maintaining area budget, checking variances, bringing them to the attention of the Executive Director, assigned Counsel and other relevant parties.
Prepares invoices for payment, and may maintain petty cash for area, compile statistics, and reports of costs and expenditures.
Prepares RFPs and requests for service contracts, and coordinates the vendor search and selection process.
Monitors office supplies for assigned work area and ensures that supplies are requisitioned as required.
Special Projects and Initiatives
Actively participates in coordinating and/or ensuring the smooth flow of events and projects on behalf of the Office of the Executive Director and assigned Counsel and Committees.
Implements and maintains an efficient issues tracking system, monitors and advises the Executive Director, Counsel and divisional managers on the completion of timelines for projects and issue resolution.
Recommends and performs necessary follow-up, and ensures the effective flow of information regarding developing issues.
Reviews all incoming materials, evaluating for priority, accuracy and completeness, assesses their disposition and follows up with the Executive Director and/or Counsel for action items, and makes specific recommendations as appropriate.
Undertakes special projects as assigned, assumes a proactive role to monitor project progress, and ensures that the goals and objectives of the Office of the Executive Director are understood and achieved.
Team Membership
Works closely with staff in the Executive Director’s Office, Professional Regulation People Leaders, Benchers, Committees and other key constituents to ensure effective flow of services, optimization of work processes, and continuity of policies and procedures.
Engages in problem solving with other team members, contributing to continuous improvement, and maintaining the confidentiality of information related to the office of the Executive Director at all times.
WORKING ARRANGEMENT:
The Law Society has introduced a Distributed Workforce Model to leverage flexibility and agility, and to maximize employee productivity and engagement. Work arrangements will be determined by role and departmental requirements. The working arrangement for this position has been classified as hybrid, where the employee will regularly flex their work location between home and office. The specific application of this will be communicated to applicants contacted during the recruitment process.
ACCOMMODATION:
The Law Society of Ontario values and respects diversity. We are committed to creating an accessible, barrier-free and inclusive workplace in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Please make any requirement you may have for accommodation during the recruitment process known when contacted. If you are unable to apply to this position due to the requirement for an accommodation of any kind, please email us at hr@lso.ca or call 416 947-3475 .
Administrative Assistant – Legal (1-year Contract)
Are you looking for a career with a company that integrates state of the art hardware, software, and consulting and support service? Ricoh Canada Inc. is a leading provider of document solutions. Ricoh's fully integrated hardware and software products help businesses share information efficiently and effectively by enabling customers to control the input, management and output of documents.
To help you thrive, Ricoh provides an award-winning training program, an excellent support structure, and a comprehensive benefits package. Ricoh values their employees and want their employees to succeed with their career goals; Ricoh assists with career development by promoting from within the organization and assisting with continuing education!
Ricoh is currently looking for career-oriented individual to provide exceptional support and service related to clerical and administrative duties in a legal setting.
DUTIES AND RESPONSIBLILTIES
Receive and process file management requests
Create new files on the system
Open new file folders and label accordingly
Corporate Minute Books as required
Data entry
Return or add documents to existing client files
Work with the practice management system to log and record documents
Undertake all file management and file housekeeping procedures to ensure filing constantly up to date
Understand, identify and process all principle documents within files
Maintain all filing and work areas in a tidy and orderly manner
Undertake copying requests, scanning, binding and finishing copied work (working with the Business Centre as applicable)
Assist with KYC and conflict checking procedures in accordance with the firm’s procedures
Carry out conduct searches
Ordering supplies
Taking and acting on instructions
Carrying out general administrative duties
Keep a record of time spent on various administrative tasks for internal purposes
Any ad hoc duties as requested by the business
QUALIFICATIONS
EDUCATION:
Requires a high school diploma or equivalent
Diploma or certificate from a legal program is a requirement
EXPERIENCE:
Requires 1-3 years of experience in the legal field or related area.
Familiarity with the structure of Corporate Minute Books would be an asset
Familiarity with ALF or other Corporate Maintenance software would be an asset
SKILLS:
Excellent interpersonal skills with the ability to quickly develop business relationships
Strong self-motivation to drive results
Excellent communication skills both verbal and written
Effective use of Microsoft Office
About Ricoh Canada Ricoh Canada Inc. is a leading provider of document solutions. Ricoh's fully integrated hardware and software products help businesses share information efficiently and effectively by enabling customers to control the input, management and output of documents. Ricoh Canada Inc. is a wholly owned subsidiary of Ricoh America's Corporation with its head office located in Toronto, employing over 2,100 employees nation-wide.
RICOH IS AN EQUAL OPPORTUNITY EMPLOYER
Contract length: 12 months
Job Types: Full-time, Fixed term contract
Dec 15, 2021
Contract
Administrative Assistant – Legal (1-year Contract)
Are you looking for a career with a company that integrates state of the art hardware, software, and consulting and support service? Ricoh Canada Inc. is a leading provider of document solutions. Ricoh's fully integrated hardware and software products help businesses share information efficiently and effectively by enabling customers to control the input, management and output of documents.
To help you thrive, Ricoh provides an award-winning training program, an excellent support structure, and a comprehensive benefits package. Ricoh values their employees and want their employees to succeed with their career goals; Ricoh assists with career development by promoting from within the organization and assisting with continuing education!
Ricoh is currently looking for career-oriented individual to provide exceptional support and service related to clerical and administrative duties in a legal setting.
DUTIES AND RESPONSIBLILTIES
Receive and process file management requests
Create new files on the system
Open new file folders and label accordingly
Corporate Minute Books as required
Data entry
Return or add documents to existing client files
Work with the practice management system to log and record documents
Undertake all file management and file housekeeping procedures to ensure filing constantly up to date
Understand, identify and process all principle documents within files
Maintain all filing and work areas in a tidy and orderly manner
Undertake copying requests, scanning, binding and finishing copied work (working with the Business Centre as applicable)
Assist with KYC and conflict checking procedures in accordance with the firm’s procedures
Carry out conduct searches
Ordering supplies
Taking and acting on instructions
Carrying out general administrative duties
Keep a record of time spent on various administrative tasks for internal purposes
Any ad hoc duties as requested by the business
QUALIFICATIONS
EDUCATION:
Requires a high school diploma or equivalent
Diploma or certificate from a legal program is a requirement
EXPERIENCE:
Requires 1-3 years of experience in the legal field or related area.
Familiarity with the structure of Corporate Minute Books would be an asset
Familiarity with ALF or other Corporate Maintenance software would be an asset
SKILLS:
Excellent interpersonal skills with the ability to quickly develop business relationships
Strong self-motivation to drive results
Excellent communication skills both verbal and written
Effective use of Microsoft Office
About Ricoh Canada Ricoh Canada Inc. is a leading provider of document solutions. Ricoh's fully integrated hardware and software products help businesses share information efficiently and effectively by enabling customers to control the input, management and output of documents. Ricoh Canada Inc. is a wholly owned subsidiary of Ricoh America's Corporation with its head office located in Toronto, employing over 2,100 employees nation-wide.
RICOH IS AN EQUAL OPPORTUNITY EMPLOYER
Contract length: 12 months
Job Types: Full-time, Fixed term contract
University of British Columbia
Vancouver, British Columbia, Canada
Job Description Summary The mission of the Office of the University Counsel (the OUC ) is to: - apply sound judgment, thoughtful analysis, and constructive advice to help identify and manage legal risk; - provide legal advice and services that are timely, pragmatic, and proactive; and - work with academic and administrative units to streamline legal processes, wherever appropriate. The OUC is responsible for all the legal affairs of UBC, with the exception of labour and employment matters. The OUC: - advises on UBC governance; - advises on the legal ramifications of proposed actions and, when necessary, suggests alternative solutions or corrective courses of action; - provides strong and responsible advocacy before courts, administrative agencies, or other public bodies; - provides strategic legal advice and a full range of legal services directly to UBC, its senior administration, the Board of Governors, the Senates, and the Council of Senates; - provides legal advice and services directly to academic and administrative units when requested by the deans or administrative heads of unit; - recommends practices and procedures to protect UBC from undue liability; - determines the legal structure of UBC s subsidiaries; - oversees the development and review of Board of Governors policies and delegated signing authorities; - is responsible for UBC s compliance with British Columbia s Freedom of Information and Protection of Privacy Act; - regulates and manages UBC s conduct systems and internal administrative tribunals; - administers UBC s conflict of interest systems; - provides seminars and other education-oriented initiatives on legal issues affecting UBC; - participates in special initiatives and sensitive projects on an as-needed basis; - brings the appropriate resources to bear in the delivery of legal services and the resolution of legal disputes and, where necessary, retains, instructs and oversees external legal counsel on behalf of UBC; and - manages the costs of legal services in an effective and cost efficient manner in order to maximize the value of UBC s expenditures. JOB SUMMARY Provides confidential administrative support for the Office of the University Counsel. Responds to general enquiries from academic departments, faculty members and the general public. Organizational Status Reports to the Assistant to the University Counsel. Works directly with Legal Counsel. Liaises with all levels of executive and administrative units, faculties and departments. Work Performed - Provides confidential legal administrative support to Legal Counsel by prioritizing tasks and determining urgency of requests, maintaining calendars and bring forward systems to ensure important dates are met, and organizing meetings and taking meeting notes as required; - Types and transcribes dictation of a complex and technical nature with speed and accuracy; - Organizes and maintains complex confidential legal files; - Coordinates travel arrangements, including preparing expense claims, reimbursement forms and various other functions; - Coordinates the tracking, signature, distribution and filing of legal agreements between the University and external parties; - Coordinates the tracking, signature, distribution and filing of Endowment documentation and Endowment variations with the President s Office and the Board of Governor s secretariat; - Assists Legal Counsel with the development process for university policies and procedures, prepares dockets for submission to the Board of Governors and maintains policy files; - Provides general assistance to Legal Counsel, including: - Independently preparing emails, letters, reports, presentations and other confidential communications, - Researching, compiling and analyzing data for use in reports, presentations, meetings and other special projects; - Represents Legal Counsel when screening calls and responding to written and oral enquiries of an interpretive nature from faculty, staff, students and the general public; advises and liaises with faculties, departments and students based on thorough knowledge of University and departmental guidelines, procedures and policies; - May maintain and update the policies and procedures section of the department's website; - May train, oversee and direct the work of temporary clerical staff and students; and - Performs other related duties as required. WORKING CONDITIONS Works primarily in the office space maintained by the OUC in the Old Administration Building. Consequence of Error/Judgement Exercises judgement and initiative in handling matters of a non-routine nature requiring the interpretation of University and departmental guidelines, policies and procedures in planning the sequence of duties, the work methods to be employed and the action to be taken. Supervision Received Work is done under limited supervision. The Administrative Assistant is expected to work closely with his or her assigned Legal Counsel, be proactive in anticipating their needs, as well as taking their instructions with respect to administrative support for their work. The Administrative Assistant is expected to apply sound judgment in prioritizing tasks and analytical skills to research how to best fulfill the mission of the office. Supervision Given May oversee the work of administrative staff, temporary clerical staff and students. Preferred Qualifications High School graduation and two years post-secondary education. University degree and/or certificate from a legal secretarial program required. 4 years related experience or the equivalent combination of education and experience. Minimum five years experience working in a legal office preferred. Ability to type 60 wpm and word processing/computer experience required (Word, Excel, PowerPoint, SharePoint or other document management programs preferred). Proficiency in the use of English grammar, spelling and punctuation; proficiency with legal terminology preferred. Ability to maintain a high degree of privacy, tact and discretion in dealing with confidential and sensitive matters. Effective oral and written communication, interpersonal, organizational and problem solving skills. Sound judgment and ability to maintain accuracy and pay close attention to detail is a necessity. Ability to adapt to changing priorities, multitask, and take initiative. Experience working in a fast-paced environment. Knowledge of UBC policie s and procedures preferred.
Dec 15, 2021
Full time
Job Description Summary The mission of the Office of the University Counsel (the OUC ) is to: - apply sound judgment, thoughtful analysis, and constructive advice to help identify and manage legal risk; - provide legal advice and services that are timely, pragmatic, and proactive; and - work with academic and administrative units to streamline legal processes, wherever appropriate. The OUC is responsible for all the legal affairs of UBC, with the exception of labour and employment matters. The OUC: - advises on UBC governance; - advises on the legal ramifications of proposed actions and, when necessary, suggests alternative solutions or corrective courses of action; - provides strong and responsible advocacy before courts, administrative agencies, or other public bodies; - provides strategic legal advice and a full range of legal services directly to UBC, its senior administration, the Board of Governors, the Senates, and the Council of Senates; - provides legal advice and services directly to academic and administrative units when requested by the deans or administrative heads of unit; - recommends practices and procedures to protect UBC from undue liability; - determines the legal structure of UBC s subsidiaries; - oversees the development and review of Board of Governors policies and delegated signing authorities; - is responsible for UBC s compliance with British Columbia s Freedom of Information and Protection of Privacy Act; - regulates and manages UBC s conduct systems and internal administrative tribunals; - administers UBC s conflict of interest systems; - provides seminars and other education-oriented initiatives on legal issues affecting UBC; - participates in special initiatives and sensitive projects on an as-needed basis; - brings the appropriate resources to bear in the delivery of legal services and the resolution of legal disputes and, where necessary, retains, instructs and oversees external legal counsel on behalf of UBC; and - manages the costs of legal services in an effective and cost efficient manner in order to maximize the value of UBC s expenditures. JOB SUMMARY Provides confidential administrative support for the Office of the University Counsel. Responds to general enquiries from academic departments, faculty members and the general public. Organizational Status Reports to the Assistant to the University Counsel. Works directly with Legal Counsel. Liaises with all levels of executive and administrative units, faculties and departments. Work Performed - Provides confidential legal administrative support to Legal Counsel by prioritizing tasks and determining urgency of requests, maintaining calendars and bring forward systems to ensure important dates are met, and organizing meetings and taking meeting notes as required; - Types and transcribes dictation of a complex and technical nature with speed and accuracy; - Organizes and maintains complex confidential legal files; - Coordinates travel arrangements, including preparing expense claims, reimbursement forms and various other functions; - Coordinates the tracking, signature, distribution and filing of legal agreements between the University and external parties; - Coordinates the tracking, signature, distribution and filing of Endowment documentation and Endowment variations with the President s Office and the Board of Governor s secretariat; - Assists Legal Counsel with the development process for university policies and procedures, prepares dockets for submission to the Board of Governors and maintains policy files; - Provides general assistance to Legal Counsel, including: - Independently preparing emails, letters, reports, presentations and other confidential communications, - Researching, compiling and analyzing data for use in reports, presentations, meetings and other special projects; - Represents Legal Counsel when screening calls and responding to written and oral enquiries of an interpretive nature from faculty, staff, students and the general public; advises and liaises with faculties, departments and students based on thorough knowledge of University and departmental guidelines, procedures and policies; - May maintain and update the policies and procedures section of the department's website; - May train, oversee and direct the work of temporary clerical staff and students; and - Performs other related duties as required. WORKING CONDITIONS Works primarily in the office space maintained by the OUC in the Old Administration Building. Consequence of Error/Judgement Exercises judgement and initiative in handling matters of a non-routine nature requiring the interpretation of University and departmental guidelines, policies and procedures in planning the sequence of duties, the work methods to be employed and the action to be taken. Supervision Received Work is done under limited supervision. The Administrative Assistant is expected to work closely with his or her assigned Legal Counsel, be proactive in anticipating their needs, as well as taking their instructions with respect to administrative support for their work. The Administrative Assistant is expected to apply sound judgment in prioritizing tasks and analytical skills to research how to best fulfill the mission of the office. Supervision Given May oversee the work of administrative staff, temporary clerical staff and students. Preferred Qualifications High School graduation and two years post-secondary education. University degree and/or certificate from a legal secretarial program required. 4 years related experience or the equivalent combination of education and experience. Minimum five years experience working in a legal office preferred. Ability to type 60 wpm and word processing/computer experience required (Word, Excel, PowerPoint, SharePoint or other document management programs preferred). Proficiency in the use of English grammar, spelling and punctuation; proficiency with legal terminology preferred. Ability to maintain a high degree of privacy, tact and discretion in dealing with confidential and sensitive matters. Effective oral and written communication, interpersonal, organizational and problem solving skills. Sound judgment and ability to maintain accuracy and pay close attention to detail is a necessity. Ability to adapt to changing priorities, multitask, and take initiative. Experience working in a fast-paced environment. Knowledge of UBC policie s and procedures preferred.
At ICBC, it’s our job to make sure the car insurance system works for all British Columbians, today and in the future. If you want to make the most of your skills and expertise while growing your career, we want you. A career at ICBC is an opportunity to be part of a talented, diverse and inclusive team that is driven to serve its customers and community. You can expect a competitive salary, comprehensive benefits and a collaborative work environment. If you are reliable and dependable, contact us today to be part of our talented and diverse team as we work together to create an insurance system we can all be proud of.
We welcome applications from all qualified job seekers. If you are a job seeker with a disability, please let us know as adjustments can be made to help support you in delivering your best performance.
Position Highlights
As announced by the Provincial government, all ICBC employees will be required to show proof of full Covid-19 vaccination.
Claims Legal Services has an excellent opportunity for Legal Assistants, Litigation to contribute to the success of ICBC as we work to provide the legal defence of personal injury and other lawsuits against ICBC and its insured. You will provide legal administrative support to one or more lawyers as required.
Your responsibilities will include:
Preparing legal documentation (eg. Drafting Responses and Lists of Documents) and correspondence, as well as organizing flow of information between interested parties.
Preparing and maintaining necessary file information and documentation.
Organizing case files and arranging appointments and court dates.
Handling calls which do not require a lawyer’s attention.
Maintaining an extensive “bring forward” system.
Position Requirements
Legal Secretary’s Diploma or Certificate
1 to 2 years related experience in progressively responsible legal secretarial positions involving the preparation of legal documents
Thorough knowledge of litigation procedures and legal terminology
Familiarity with BC Supreme Court Civil Rules and Small Claims Rules, Court Registry procedures, parts of the Motor Vehicle Act, Insurance (Vehicle) Act and claims procedures pertaining to personal injury litigation
Superior knowledge of business English, spelling, punctuation, and arithmetic
Ability to prioritize, adapt to changing demands and complete multiple concurrent tasks in an environment of tight deadlines
Superior interpersonal and judgment skills
Keyboarding speed of 40wpm * Knowledge of relevant computer applications to produce legal correspondence and documents, and ability to learn software related to the job
This is a mass posting. We anticipate filling potential vacancies throughout the province of British Columbia that arise during the next six (6) months through this mass posting.
Dec 12, 2021
Full time
At ICBC, it’s our job to make sure the car insurance system works for all British Columbians, today and in the future. If you want to make the most of your skills and expertise while growing your career, we want you. A career at ICBC is an opportunity to be part of a talented, diverse and inclusive team that is driven to serve its customers and community. You can expect a competitive salary, comprehensive benefits and a collaborative work environment. If you are reliable and dependable, contact us today to be part of our talented and diverse team as we work together to create an insurance system we can all be proud of.
We welcome applications from all qualified job seekers. If you are a job seeker with a disability, please let us know as adjustments can be made to help support you in delivering your best performance.
Position Highlights
As announced by the Provincial government, all ICBC employees will be required to show proof of full Covid-19 vaccination.
Claims Legal Services has an excellent opportunity for Legal Assistants, Litigation to contribute to the success of ICBC as we work to provide the legal defence of personal injury and other lawsuits against ICBC and its insured. You will provide legal administrative support to one or more lawyers as required.
Your responsibilities will include:
Preparing legal documentation (eg. Drafting Responses and Lists of Documents) and correspondence, as well as organizing flow of information between interested parties.
Preparing and maintaining necessary file information and documentation.
Organizing case files and arranging appointments and court dates.
Handling calls which do not require a lawyer’s attention.
Maintaining an extensive “bring forward” system.
Position Requirements
Legal Secretary’s Diploma or Certificate
1 to 2 years related experience in progressively responsible legal secretarial positions involving the preparation of legal documents
Thorough knowledge of litigation procedures and legal terminology
Familiarity with BC Supreme Court Civil Rules and Small Claims Rules, Court Registry procedures, parts of the Motor Vehicle Act, Insurance (Vehicle) Act and claims procedures pertaining to personal injury litigation
Superior knowledge of business English, spelling, punctuation, and arithmetic
Ability to prioritize, adapt to changing demands and complete multiple concurrent tasks in an environment of tight deadlines
Superior interpersonal and judgment skills
Keyboarding speed of 40wpm * Knowledge of relevant computer applications to produce legal correspondence and documents, and ability to learn software related to the job
This is a mass posting. We anticipate filling potential vacancies throughout the province of British Columbia that arise during the next six (6) months through this mass posting.
Please note, this position is an 8-month temporary full-time contract opportunity, covering a leave of absence. Secondments are welcome.
About Western
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.
About Us
Community Legal Services (CLS) is a legal clinic within the Faculty of Law at Western. We increase access to justice by providing legal services to low income clients in the city of London, as well as Western and Fanshawe students. Our areas of practice include Civil / Small Claims Court, Landlord Tenant, Family Law, Criminal Law and Provincial Offences. While providing these services, we also deliver an experience based educational program for Western Law students. Our work includes individual case files, teaching, community outreach and public legal education.
The central mission of Western Law is to educate students in the core areas of Canadian law, in analytical skills and in effective legal research, writing and advocacy. We will also provide students with opportunities to apply their legal knowledge and to gain experience in group work, dispute resolution, and leadership skills development.
Responsibilities
The Administrative Assistant will work in a team environment to support the smooth and effective operations of all day to day administrative matters of Community Legal Services (CLS) and the Dean’s Office in the Faculty of Law, reporting to the CLS Office Manager and Director of Operations, Faculty of Law respectively. In CLS, the Administrative Assistant will serve as a resource and point of contact, providing assistance with screening and referring calls, determining potential eligibility of clients, preparation, collection and distribution of legal documents and files, tracking court appearance and limitation dates, and maintaining various databases. The role will act as a resource for alternate legal and social agency referrals, provide support to students on administrative and office procedures, create invoices and track financial transactions on case files, commission documents, and provide administrative assistance to the Clinic Director as required. In the Dean’s Office, the Administrative Assistant will serve as a resource and first point of contact, responding to general inquiries, supporting office staff with administrative duties, assisting with booking meeting spaces, and supporting the smooth administration of the Dean’s Office. This position will be shared between CLS and the Dean’s Office, Faculty of Law and work will be divided based on the needs of each Department.
Qualifications
Education: 2 year Community College Diploma in a Law-related area (such as Legal Secretary, Law Clerk)
Experience: 3 years’ experience providing customer service and administrative support in a law office or similar legal environment
Knowledge, Skills & Abilities: Familiarity with the legal system and experience with the administration of a busy law office environment is essential
Knowledge of the legal system and existing legal and social agency resources in London
Verbal and written communication skills to clearly express ideas in an objective manner, and adapt communication style to suit the situation and audience
Demonstrated ability take initiative, to work independently and follow through on work assignments
Ability to apply active listening to hear and understand the complete message being communicated
Competency to maintain confidentiality and treat sensitive information with discretion
Ability to establish rapport with people from diverse backgrounds
Demonstrated ability to understand and resolve external and internal partner issues
Ability to maintain a positive, outgoing attitude with genuine customer service orientation with an ability to apply tact and diplomacy when dealing with sensitive client issues including an ability in serving low-income clients and persons with disabilities in a respectful and sensitive manner
Ability to follow formal business practices with high attention to detail
Ability to multi-task and maintain an organized and effective personal work environment
Adapts readily and effectively to changing priorities and demands
Personable and courteous in working relationships with colleagues, students and the public
Ability to demonstrate patience and focus to complete detailed administrative tasks
Ability to interact professionally with students, staff, faculty, and other members of the University community
Ability to work independently and effectively as a member of the team to achieve department goals
Intermediate proficiency required in Microsoft (Outlook, Word, Excel, Teams) in order to prepare formal correspondence, documents, emails, memos, and input departmental data into spreadsheets and databases and with Client Management and Legal Office Systems (such as CLIO)
Fluency in French (oral and written communication) is preferred in order to provide services to clients in French
Union Statement
Western welcomes applications from all qualified individuals; however, it is the university's policy to give first consideration to all qualified UWOSA applicants.
Western Values Diversity
The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression. Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources at hrhelp@uwo.ca or phone 519-661-2194 .
Please Note:
Effective September 7, 2021, all employees and visitors to campus are required to comply with Western's COVID-19 Vaccination Policy .
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.
Dec 10, 2021
Contract
Please note, this position is an 8-month temporary full-time contract opportunity, covering a leave of absence. Secondments are welcome.
About Western
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.
About Us
Community Legal Services (CLS) is a legal clinic within the Faculty of Law at Western. We increase access to justice by providing legal services to low income clients in the city of London, as well as Western and Fanshawe students. Our areas of practice include Civil / Small Claims Court, Landlord Tenant, Family Law, Criminal Law and Provincial Offences. While providing these services, we also deliver an experience based educational program for Western Law students. Our work includes individual case files, teaching, community outreach and public legal education.
The central mission of Western Law is to educate students in the core areas of Canadian law, in analytical skills and in effective legal research, writing and advocacy. We will also provide students with opportunities to apply their legal knowledge and to gain experience in group work, dispute resolution, and leadership skills development.
Responsibilities
The Administrative Assistant will work in a team environment to support the smooth and effective operations of all day to day administrative matters of Community Legal Services (CLS) and the Dean’s Office in the Faculty of Law, reporting to the CLS Office Manager and Director of Operations, Faculty of Law respectively. In CLS, the Administrative Assistant will serve as a resource and point of contact, providing assistance with screening and referring calls, determining potential eligibility of clients, preparation, collection and distribution of legal documents and files, tracking court appearance and limitation dates, and maintaining various databases. The role will act as a resource for alternate legal and social agency referrals, provide support to students on administrative and office procedures, create invoices and track financial transactions on case files, commission documents, and provide administrative assistance to the Clinic Director as required. In the Dean’s Office, the Administrative Assistant will serve as a resource and first point of contact, responding to general inquiries, supporting office staff with administrative duties, assisting with booking meeting spaces, and supporting the smooth administration of the Dean’s Office. This position will be shared between CLS and the Dean’s Office, Faculty of Law and work will be divided based on the needs of each Department.
Qualifications
Education: 2 year Community College Diploma in a Law-related area (such as Legal Secretary, Law Clerk)
Experience: 3 years’ experience providing customer service and administrative support in a law office or similar legal environment
Knowledge, Skills & Abilities: Familiarity with the legal system and experience with the administration of a busy law office environment is essential
Knowledge of the legal system and existing legal and social agency resources in London
Verbal and written communication skills to clearly express ideas in an objective manner, and adapt communication style to suit the situation and audience
Demonstrated ability take initiative, to work independently and follow through on work assignments
Ability to apply active listening to hear and understand the complete message being communicated
Competency to maintain confidentiality and treat sensitive information with discretion
Ability to establish rapport with people from diverse backgrounds
Demonstrated ability to understand and resolve external and internal partner issues
Ability to maintain a positive, outgoing attitude with genuine customer service orientation with an ability to apply tact and diplomacy when dealing with sensitive client issues including an ability in serving low-income clients and persons with disabilities in a respectful and sensitive manner
Ability to follow formal business practices with high attention to detail
Ability to multi-task and maintain an organized and effective personal work environment
Adapts readily and effectively to changing priorities and demands
Personable and courteous in working relationships with colleagues, students and the public
Ability to demonstrate patience and focus to complete detailed administrative tasks
Ability to interact professionally with students, staff, faculty, and other members of the University community
Ability to work independently and effectively as a member of the team to achieve department goals
Intermediate proficiency required in Microsoft (Outlook, Word, Excel, Teams) in order to prepare formal correspondence, documents, emails, memos, and input departmental data into spreadsheets and databases and with Client Management and Legal Office Systems (such as CLIO)
Fluency in French (oral and written communication) is preferred in order to provide services to clients in French
Union Statement
Western welcomes applications from all qualified individuals; however, it is the university's policy to give first consideration to all qualified UWOSA applicants.
Western Values Diversity
The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression. Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources at hrhelp@uwo.ca or phone 519-661-2194 .
Please Note:
Effective September 7, 2021, all employees and visitors to campus are required to comply with Western's COVID-19 Vaccination Policy .
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.
Halifax Regional Municipality
Halifax, Nova Scotia, Canada
Job Posting
Halifax Regional Municipality (HRM) Legal & Legislative Services business unit is seeking a Legal Assistant to become a permanent member of the Legal Services support team. HRM encourages applications from qualified persons in communities of African descent, racially visible persons, women applying to non-traditional positions, persons with disabilities, Indigenous persons and persons from the LGBTQ+ Community. HRM encourages applicants to self-identify. Reporting operationally to their assigned lawyers and administratively to the Business Unit Coordinator, the Legal Assistant is responsible for a wide variety of legal and administrative duties within the Legal Services division. Broad and thorough knowledge of legal concepts, practices and principles is essential for this role as well as strong proofreading, word processing and general administrative office skills. In the Team environment of Legal Services, Legal Assistants may be required to work for several lawyers at the same time and have additional expertise in one or more areas of law. DUTIES AND RESPONSIBILITIES
Manages and processes internal and external inquiries, appointments, calendar of meetings, court deadlines, correspondence, and ensures follow up where appropriate using tact and judgement ensuring a high level of confidentiality
Opens and maintains files, legal or prosecution, as set out in the Legal Services practice standards
Accurately transcribes documents, drafts and prepares various types of correspondence, and prepares legal documents, council reports, general reports and presentations as required
Prepares background material for meetings, schedules presentations and makes any other necessary arrangements including attendance and recording of minutes if and when required
Receives and processes invoices
Updates and maintains the division’s file/document management systems
Contributes to maintaining a document precedent/template system
Maintains statistics and data and creates reports where required
Coordinates arrangements for local and out of town travel/conferences and prepares expense reports, as required
Litigation
Maintains knowledge of litigation file time lines regarding statutory limitations and deadlines, providing reminders and updates to solicitor as needed
Assists with coordination of witnesses, client contacts, and organization of discovery meetings
General understanding of Collective Agreements, Unions and arbitration hearings
Prepares evidence, arbitration binders, and any documents required for court or hearings
Files documents with the court as required
Prosecutions
Prepares and reviews municipal prosecution and appeal files
Tracks court dates & adjournments, processes disclosure requests, trial follow up work, preparation of weekly application docket
Prepares court documents and arranges for filing & service
Responds to inquiries from public, policing agencies, law firms and Provincial Court staff
Gathers and maintains appropriate data for preparation of reports
Provides back-up support for Coordinator, Municipal Prosecutions, when required
Experience with JEIN considered an asset
Reviews and approves insurance withdrawals and makes recommendation to prosecutor in this role
QUALIFICATIONS Education and Experience
High School Diploma and a Legal Assistant or Paralegal Certificate is required
1-5 years current, related experience as a Legal Assistant working in a law office environment with demonstrated performance capabilities.
Technical / Job Specific Knowledge and Abilities
Excellent interpersonal and communications skills, both written and verbal
Strong customer service orientation, ability to deal with individuals under stressful situations
Excellent writing skills and attention to detail, including proper spelling, grammar, punctuation, and proofreading for complex documentation
Time management skills and the ability to prioritize tasks with minimal supervision
Proficiency and expertise in the use of current office technology and related software including Microsoft Office (Word, Outlook, Excel)
Experience working with file/document management systems will be considered an asset
Ability to work effectively both independently and on a team on a multitude of tasks in variable situations
Knowledge of legal terminology and ability to draft legal documentation as required
Understanding of legal reference materials, procedures, and legal filing systems
Ensures compliance with court filing practices
Strong sense of ethics and the ability to handle sensitive and confidential or private information with tact and discretion;
Professional, responsive, and positive work attitude is critical; must be punctual and reliable, resourceful and flexible
Knowledge of data privacy laws considered an asset
Good internet research skills using reputable and authorized sources. Familiarity with Government web-based search tools, i.e., Property Online, Registry of Joint Stock Companies, JEIN, etc. considered as an asset
Knowledge of municipal issues, administration and government including council processes and procedures, By-laws, Halifax Regional Municipality Charter, Municipal Government Act, and Civil Procedure Rules considered an asset
Thorough knowledge and understanding of court proceedings, appeal processes, statutes, court decisions, ordinances, resolutions, and legal documentation considered an asset
Pre-Employment Requirement : Halifax Regional Municipality has a Mandatory COVID-19 Vaccination Policy which requires all employees to be fully vaccinated against COVID-19. Proof of vaccination is a condition of employment. Proof of full vaccination is not required at time of application but will be verified prior to the commencement of employment. Human Resources will notify you when proof of vaccination is required. Security Clearance Requirements : Applicants may be required to complete an employment security screening check. Please note – Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates, who are selected for testing, may be tested in a group setting, scheduled at the employer’s discretion. Interviews, testing, and in-person recruitment activities are being conducted in-person and in adherence with current COVID-19 Public Health protocols. Competencies : Customer Service, Communications, Valuing Diversity, Teamwork and Cooperation, Organization and Planning, Values and Ethics, Organizational Awareness WORK STATUS : Permanent, Full-time HOURS OF WORK : Monday – Friday, 35 hours per week. May require some overtime based on operational requirements SALARY : Non-union – NU3 ($46,700 - $64,200). Compensation is commensurate with experience and training. WORK LOCATION : CIBC Building, 1809 Barrington Street, 7th Floor CLOSING DATE : Applications will be received up to 11:59 p.m. on December 5, 2021 Please note : We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted. During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as an interview or testing) and who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process.
Dec 07, 2021
Full time
Job Posting
Halifax Regional Municipality (HRM) Legal & Legislative Services business unit is seeking a Legal Assistant to become a permanent member of the Legal Services support team. HRM encourages applications from qualified persons in communities of African descent, racially visible persons, women applying to non-traditional positions, persons with disabilities, Indigenous persons and persons from the LGBTQ+ Community. HRM encourages applicants to self-identify. Reporting operationally to their assigned lawyers and administratively to the Business Unit Coordinator, the Legal Assistant is responsible for a wide variety of legal and administrative duties within the Legal Services division. Broad and thorough knowledge of legal concepts, practices and principles is essential for this role as well as strong proofreading, word processing and general administrative office skills. In the Team environment of Legal Services, Legal Assistants may be required to work for several lawyers at the same time and have additional expertise in one or more areas of law. DUTIES AND RESPONSIBILITIES
Manages and processes internal and external inquiries, appointments, calendar of meetings, court deadlines, correspondence, and ensures follow up where appropriate using tact and judgement ensuring a high level of confidentiality
Opens and maintains files, legal or prosecution, as set out in the Legal Services practice standards
Accurately transcribes documents, drafts and prepares various types of correspondence, and prepares legal documents, council reports, general reports and presentations as required
Prepares background material for meetings, schedules presentations and makes any other necessary arrangements including attendance and recording of minutes if and when required
Receives and processes invoices
Updates and maintains the division’s file/document management systems
Contributes to maintaining a document precedent/template system
Maintains statistics and data and creates reports where required
Coordinates arrangements for local and out of town travel/conferences and prepares expense reports, as required
Litigation
Maintains knowledge of litigation file time lines regarding statutory limitations and deadlines, providing reminders and updates to solicitor as needed
Assists with coordination of witnesses, client contacts, and organization of discovery meetings
General understanding of Collective Agreements, Unions and arbitration hearings
Prepares evidence, arbitration binders, and any documents required for court or hearings
Files documents with the court as required
Prosecutions
Prepares and reviews municipal prosecution and appeal files
Tracks court dates & adjournments, processes disclosure requests, trial follow up work, preparation of weekly application docket
Prepares court documents and arranges for filing & service
Responds to inquiries from public, policing agencies, law firms and Provincial Court staff
Gathers and maintains appropriate data for preparation of reports
Provides back-up support for Coordinator, Municipal Prosecutions, when required
Experience with JEIN considered an asset
Reviews and approves insurance withdrawals and makes recommendation to prosecutor in this role
QUALIFICATIONS Education and Experience
High School Diploma and a Legal Assistant or Paralegal Certificate is required
1-5 years current, related experience as a Legal Assistant working in a law office environment with demonstrated performance capabilities.
Technical / Job Specific Knowledge and Abilities
Excellent interpersonal and communications skills, both written and verbal
Strong customer service orientation, ability to deal with individuals under stressful situations
Excellent writing skills and attention to detail, including proper spelling, grammar, punctuation, and proofreading for complex documentation
Time management skills and the ability to prioritize tasks with minimal supervision
Proficiency and expertise in the use of current office technology and related software including Microsoft Office (Word, Outlook, Excel)
Experience working with file/document management systems will be considered an asset
Ability to work effectively both independently and on a team on a multitude of tasks in variable situations
Knowledge of legal terminology and ability to draft legal documentation as required
Understanding of legal reference materials, procedures, and legal filing systems
Ensures compliance with court filing practices
Strong sense of ethics and the ability to handle sensitive and confidential or private information with tact and discretion;
Professional, responsive, and positive work attitude is critical; must be punctual and reliable, resourceful and flexible
Knowledge of data privacy laws considered an asset
Good internet research skills using reputable and authorized sources. Familiarity with Government web-based search tools, i.e., Property Online, Registry of Joint Stock Companies, JEIN, etc. considered as an asset
Knowledge of municipal issues, administration and government including council processes and procedures, By-laws, Halifax Regional Municipality Charter, Municipal Government Act, and Civil Procedure Rules considered an asset
Thorough knowledge and understanding of court proceedings, appeal processes, statutes, court decisions, ordinances, resolutions, and legal documentation considered an asset
Pre-Employment Requirement : Halifax Regional Municipality has a Mandatory COVID-19 Vaccination Policy which requires all employees to be fully vaccinated against COVID-19. Proof of vaccination is a condition of employment. Proof of full vaccination is not required at time of application but will be verified prior to the commencement of employment. Human Resources will notify you when proof of vaccination is required. Security Clearance Requirements : Applicants may be required to complete an employment security screening check. Please note – Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates, who are selected for testing, may be tested in a group setting, scheduled at the employer’s discretion. Interviews, testing, and in-person recruitment activities are being conducted in-person and in adherence with current COVID-19 Public Health protocols. Competencies : Customer Service, Communications, Valuing Diversity, Teamwork and Cooperation, Organization and Planning, Values and Ethics, Organizational Awareness WORK STATUS : Permanent, Full-time HOURS OF WORK : Monday – Friday, 35 hours per week. May require some overtime based on operational requirements SALARY : Non-union – NU3 ($46,700 - $64,200). Compensation is commensurate with experience and training. WORK LOCATION : CIBC Building, 1809 Barrington Street, 7th Floor CLOSING DATE : Applications will be received up to 11:59 p.m. on December 5, 2021 Please note : We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted. During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as an interview or testing) and who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process.
Government of Nova Scotia
Halifax, Nova Scotia, Canada
Department: Public Prosecution Service
Location: Halifax/Dartmouth
Type of Employment: Term
Union Status: NSGEU - NSPG
Closing Date: 12/7/2021 (Applications are accepted until 11:59 PM Atlantic Time)
About Us
The Nova Scotia Public Prosecution Service (PPS) was established in 1990 as the first statutorily based independent prosecution service in Canada. The Public Prosecution Service is responsible for all prosecutions and appeals within the jurisdiction of the Attorney General.
With the guiding mission of providing fair and equal treatment in the prosecution of offences, the PPS prosecutes charges laid under the Criminal Code and under Nova Scotia statutes such as the Occupational Health and Safety Act. The Head Office is in Halifax and there are regional offices located throughout the province.
The core functions of the Nova Scotia Public Prosecution Service are to:
Represent the Crown in the conduct of criminal trials and quasi criminal appeals before all levels of courts.
Participate in the development of criminal law and criminal prosecutions policy.
Provide advice to police in respect of prosecutions generally or in respect of specific investigations.
For more information on the Public Prosecution Service please visit the following link: https://novascotia.ca/pps/.
About Our Opportunity
If you are looking to work in a dynamic, fast paced organization that offers unique challenges, this may be the job for you!
As a Legal Assistant within the Public Prosecution Service, you will provide legal assistance, case management, file management and secretarial and administrative support for Crown Attorneys. This position requires strong secretarial/administrative skills, an understanding of the prosecution process and court proceedings, knowledge of legal terminology and specialized procedures pertaining to criminal law and the ability to work in a team environment.
Primary Accountabilities
Duties include, but are not limited to, creating, tracking and managing all Public Prosecution Service criminal and administrative files and all document preparation for trial and Appellate operations of the Public Prosecution Service.
In the trial process, the Legal Assistant prepares legal documents including affidavits, subpoenas and orders, prepares briefs, factums and memoranda, etc. ensuring that the highest Public Prosecution Service and Court standards of accuracy and completeness are met in a highly confidential office setting.
Qualifications and Experience
You possess a certificate/diploma from a Paralegal or Legal Assistant Training program, as well as 3 years of experience working in a legal practice. An acceptable combination of your education and experience will be considered.
As our Legal Assistant, you are required to have experience and competency in an automated environment, with proficient and accurate transcription from handwritten or dicta methods and typing using the Microsoft suite or similar transferrable programs. The successful candidate will have knowledge of legal terminology and specialized procedures pertaining to criminal law, as well as experience using the STAR/STOR central file management system or other electronic file management system.
While working under limited, and at times no direct supervision, you must possess strong interpersonal and communication skills to deal effectively with various government agencies and individuals who are involved with the criminal justice system including police investigators, victims, witnesses and accused persons.
As our successful candidate, you will demonstrate strong prioritization and organizational skills and the ability to deal effectively in a multifaceted and stressful environment (often in confrontational and sensitive situations) while ensuring confidentiality is maintained. You combine speed with accuracy, giving attention to detail while working under pressure to meet deadlines. Our ideal candidate has the strong verbal and written interpersonal and communication skills required to deal effectively with individuals in all levels of government, private law firms and the public, as well as initiative, judgement and problem-solving skills.
Knowledge of Provincial government departments and agencies and a working knowledge of the procedures associated with legal research and retrieval of relevant case law using electronic tools (e.g., Quicklaw, Westlaw, CanLII and/or legal libraries) are considered assets for this position.
We will assess the above qualifications using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s) and reference checks.
Benefits
Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.
Working Conditions
Normal work week is 35 hours/week, 7 hours/day (8:30 AM to 4:30 PM)
May be required to work overtime on occasion
Mental Pressures Include: balancing multiple priorities, high demand for accuracy and attention to detail, tight deadlines
Physical Pressures Include: sitting at a desk and keyboarding for extensive lengths of time, lift/move/carry heavy file boxes
Nature of the work environment (prosecution of criminal offences) may bring staff into contact with individuals who are verbally abusive and physically threatening
You will be exposed to graphic and disturbing material of a nature which would not be encountered in ordinary workplaces (e.g. photographic materials involving victims of violent crime)
You will be working with highly distraught victims of crime which can create a stressful and emotionally draining work environment
Public reaction to certain prosecution case results can produce stress in the general social (outside of the office) environment
Additional Information
This is a Term employment opportunity with an anticipated end date of July 2023 . The appointment status (‘term’, ‘temporary’ or ‘casual’) is dependent on the start date of the successful candidate. This opportunity will work out of the Halifax and/or Dartmouth offices.
On October 6, 2021 the Government of Nova Scotia announced full vaccination will be a condition of employment for new staff being hired. View News Release.
What We Offer
Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
Countless career paths.
Department Specific Flexible working schedules.
Pay Grade: CL 21
Salary Range: $1,719.83 - $1,917.08 Bi-Weekly
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.
This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:
Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.
External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.
Province of Nova Scotia
Dec 07, 2021
Full time
Department: Public Prosecution Service
Location: Halifax/Dartmouth
Type of Employment: Term
Union Status: NSGEU - NSPG
Closing Date: 12/7/2021 (Applications are accepted until 11:59 PM Atlantic Time)
About Us
The Nova Scotia Public Prosecution Service (PPS) was established in 1990 as the first statutorily based independent prosecution service in Canada. The Public Prosecution Service is responsible for all prosecutions and appeals within the jurisdiction of the Attorney General.
With the guiding mission of providing fair and equal treatment in the prosecution of offences, the PPS prosecutes charges laid under the Criminal Code and under Nova Scotia statutes such as the Occupational Health and Safety Act. The Head Office is in Halifax and there are regional offices located throughout the province.
The core functions of the Nova Scotia Public Prosecution Service are to:
Represent the Crown in the conduct of criminal trials and quasi criminal appeals before all levels of courts.
Participate in the development of criminal law and criminal prosecutions policy.
Provide advice to police in respect of prosecutions generally or in respect of specific investigations.
For more information on the Public Prosecution Service please visit the following link: https://novascotia.ca/pps/.
About Our Opportunity
If you are looking to work in a dynamic, fast paced organization that offers unique challenges, this may be the job for you!
As a Legal Assistant within the Public Prosecution Service, you will provide legal assistance, case management, file management and secretarial and administrative support for Crown Attorneys. This position requires strong secretarial/administrative skills, an understanding of the prosecution process and court proceedings, knowledge of legal terminology and specialized procedures pertaining to criminal law and the ability to work in a team environment.
Primary Accountabilities
Duties include, but are not limited to, creating, tracking and managing all Public Prosecution Service criminal and administrative files and all document preparation for trial and Appellate operations of the Public Prosecution Service.
In the trial process, the Legal Assistant prepares legal documents including affidavits, subpoenas and orders, prepares briefs, factums and memoranda, etc. ensuring that the highest Public Prosecution Service and Court standards of accuracy and completeness are met in a highly confidential office setting.
Qualifications and Experience
You possess a certificate/diploma from a Paralegal or Legal Assistant Training program, as well as 3 years of experience working in a legal practice. An acceptable combination of your education and experience will be considered.
As our Legal Assistant, you are required to have experience and competency in an automated environment, with proficient and accurate transcription from handwritten or dicta methods and typing using the Microsoft suite or similar transferrable programs. The successful candidate will have knowledge of legal terminology and specialized procedures pertaining to criminal law, as well as experience using the STAR/STOR central file management system or other electronic file management system.
While working under limited, and at times no direct supervision, you must possess strong interpersonal and communication skills to deal effectively with various government agencies and individuals who are involved with the criminal justice system including police investigators, victims, witnesses and accused persons.
As our successful candidate, you will demonstrate strong prioritization and organizational skills and the ability to deal effectively in a multifaceted and stressful environment (often in confrontational and sensitive situations) while ensuring confidentiality is maintained. You combine speed with accuracy, giving attention to detail while working under pressure to meet deadlines. Our ideal candidate has the strong verbal and written interpersonal and communication skills required to deal effectively with individuals in all levels of government, private law firms and the public, as well as initiative, judgement and problem-solving skills.
Knowledge of Provincial government departments and agencies and a working knowledge of the procedures associated with legal research and retrieval of relevant case law using electronic tools (e.g., Quicklaw, Westlaw, CanLII and/or legal libraries) are considered assets for this position.
We will assess the above qualifications using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s) and reference checks.
Benefits
Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.
Working Conditions
Normal work week is 35 hours/week, 7 hours/day (8:30 AM to 4:30 PM)
May be required to work overtime on occasion
Mental Pressures Include: balancing multiple priorities, high demand for accuracy and attention to detail, tight deadlines
Physical Pressures Include: sitting at a desk and keyboarding for extensive lengths of time, lift/move/carry heavy file boxes
Nature of the work environment (prosecution of criminal offences) may bring staff into contact with individuals who are verbally abusive and physically threatening
You will be exposed to graphic and disturbing material of a nature which would not be encountered in ordinary workplaces (e.g. photographic materials involving victims of violent crime)
You will be working with highly distraught victims of crime which can create a stressful and emotionally draining work environment
Public reaction to certain prosecution case results can produce stress in the general social (outside of the office) environment
Additional Information
This is a Term employment opportunity with an anticipated end date of July 2023 . The appointment status (‘term’, ‘temporary’ or ‘casual’) is dependent on the start date of the successful candidate. This opportunity will work out of the Halifax and/or Dartmouth offices.
On October 6, 2021 the Government of Nova Scotia announced full vaccination will be a condition of employment for new staff being hired. View News Release.
What We Offer
Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
Countless career paths.
Department Specific Flexible working schedules.
Pay Grade: CL 21
Salary Range: $1,719.83 - $1,917.08 Bi-Weekly
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.
This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:
Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.
External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.
Province of Nova Scotia
Who We Are
Fasken is a leading international business law and litigation firm. Our firm’s 700 lawyers are located across offices in Vancouver, Surrey, Calgary, Toronto, Ottawa, Montréal, Québec City, London and Johannesburg. Providing strategic and thoughtful advice in all areas of business law, our broad range of clients include close to half of the Fortune 100 companies, as well as corporate clients, government agencies, regulatory authorities, non-profit bodies and individuals. Our clients interests are paramount in all that we do and we take pride in supporting our communities. We are a place where bright, talented, and collegial people want to work together and we work hard together to achieve our goals in a collaborative and efficient way.
A Day In The Life
The Legal Assistant contributes to the efficient day-to-day operations by providing clerical and administrative support to lawyers in the Technology Group . This is done through exceptional practice management and client service, the ability to successfully handle competing priorities, and a high degree of confidentiality and discretion.
Responsibilities include, but are not limited to:
Primary Responsibilities
Executing all administrative duties including, but not limited to, email and calendar management, coordinating meetings, preparing for expense reimbursements etc.
Preparing legal documents and correspondence according to precedents and/or instructions (drafting letters, revising draft documents, and preparing document comparisons)
Maintaining an efficient file management and bring forward system
Ensuring all physical and electronic filing is organized and up to date on a regular basis
Interacting with clients and coordinating meetings
Delegating tasks to, and coordinating with, other administrative departments
Other duties as assigned
Qualifications
Legal Assistant Certificate from an accredited post secondary institution or equivalent work experience
A minimum of 3+ years working experience (large firm experience preferred) in Corporate Securities and/or Technology
In depth understanding of business and legal terminology
Strong technical skills using Microsoft Office 365
Experience working with 3E, iManage Desksite, DocuSign
Transactional experience considered an asset.
Must Haves
Ability to manage the practices of multiple lawyers
In-depth understanding of business and legal terminology
Client Service mindset with a “can do” attitude
Ability to work under pressure, manage multiple priorities, and multi-task in a fast-paced environment
Work independently and also be a flexible team player
Highly organized, with meticulous attention to detail
Excellent verbal and written communication skills
Ability to maintain confidentiality of information
Why Work With Us
Fasken is dedicated to rewarding your contributions and encouraging your professional development. We offer a comprehensive salary and benefits package that is very competitive, together with opportunities for personal and professional growth. Our benefits include:
A health and wellness subsidy
An annual education & tuition reimbursement
Flexible medical and dental benefits (effective from day 1)
Short term and long term disability insurance
Personal days
Employee & family assistance program
Paid vacation and sick days
Group retirement savings plan with matching contributions
Monetary incentive for employee referrals
Flexible working arrangements
Opportunities to give back to your community through firm initiatives
An engaging firm culture that celebrates our hardworking and dedicated people
Diversity and Inclusion
At Fasken we believe a diverse workplace comprises individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. Fasken is committed to diversity and inclusion in all that we do.
Accessibility and Accommodation
It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.
Background and Reference Checks
Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check, employment and educational verification.
Your Application
We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted. You can submit your application via our Careers page.
Dec 06, 2021
Full time
Who We Are
Fasken is a leading international business law and litigation firm. Our firm’s 700 lawyers are located across offices in Vancouver, Surrey, Calgary, Toronto, Ottawa, Montréal, Québec City, London and Johannesburg. Providing strategic and thoughtful advice in all areas of business law, our broad range of clients include close to half of the Fortune 100 companies, as well as corporate clients, government agencies, regulatory authorities, non-profit bodies and individuals. Our clients interests are paramount in all that we do and we take pride in supporting our communities. We are a place where bright, talented, and collegial people want to work together and we work hard together to achieve our goals in a collaborative and efficient way.
A Day In The Life
The Legal Assistant contributes to the efficient day-to-day operations by providing clerical and administrative support to lawyers in the Technology Group . This is done through exceptional practice management and client service, the ability to successfully handle competing priorities, and a high degree of confidentiality and discretion.
Responsibilities include, but are not limited to:
Primary Responsibilities
Executing all administrative duties including, but not limited to, email and calendar management, coordinating meetings, preparing for expense reimbursements etc.
Preparing legal documents and correspondence according to precedents and/or instructions (drafting letters, revising draft documents, and preparing document comparisons)
Maintaining an efficient file management and bring forward system
Ensuring all physical and electronic filing is organized and up to date on a regular basis
Interacting with clients and coordinating meetings
Delegating tasks to, and coordinating with, other administrative departments
Other duties as assigned
Qualifications
Legal Assistant Certificate from an accredited post secondary institution or equivalent work experience
A minimum of 3+ years working experience (large firm experience preferred) in Corporate Securities and/or Technology
In depth understanding of business and legal terminology
Strong technical skills using Microsoft Office 365
Experience working with 3E, iManage Desksite, DocuSign
Transactional experience considered an asset.
Must Haves
Ability to manage the practices of multiple lawyers
In-depth understanding of business and legal terminology
Client Service mindset with a “can do” attitude
Ability to work under pressure, manage multiple priorities, and multi-task in a fast-paced environment
Work independently and also be a flexible team player
Highly organized, with meticulous attention to detail
Excellent verbal and written communication skills
Ability to maintain confidentiality of information
Why Work With Us
Fasken is dedicated to rewarding your contributions and encouraging your professional development. We offer a comprehensive salary and benefits package that is very competitive, together with opportunities for personal and professional growth. Our benefits include:
A health and wellness subsidy
An annual education & tuition reimbursement
Flexible medical and dental benefits (effective from day 1)
Short term and long term disability insurance
Personal days
Employee & family assistance program
Paid vacation and sick days
Group retirement savings plan with matching contributions
Monetary incentive for employee referrals
Flexible working arrangements
Opportunities to give back to your community through firm initiatives
An engaging firm culture that celebrates our hardworking and dedicated people
Diversity and Inclusion
At Fasken we believe a diverse workplace comprises individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. Fasken is committed to diversity and inclusion in all that we do.
Accessibility and Accommodation
It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.
Background and Reference Checks
Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check, employment and educational verification.
Your Application
We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted. You can submit your application via our Careers page.
Diamond & Diamond Lawyers
Vancouver, British Columbia, Canada
Diamond and Diamond personal injury lawyers have served clients in Vancouver and across Canada for 40 years practicing in personal injury law. Be apart of our dynamic team to help ensure each client receives the attention and receives the compensation they deserve!
We currently have a full-time opening for a Legal Assistant to support Personal Injury.
The successful candidate will assume a position of significant responsibility, including (among other responsibilities):
Perform LAA responsibilities from file opening to closing
Review incoming correspondence and draft responses
Draft pleadings, correspondence and related documents
Schedule appointments, trial, case planning conferences, applications, etc
Maintain file organization
Maintain bring forward system and court diary
Handle associated legal administrative assistant tasks
Our ideal candidate is a motivated and diligent self-starter who works well with a team, exhibits a proactive work style and positive approach to problem solving, is detail oriented and organized, displays exceptional analytical abilities, brings strong communication skills.
To be considered, you must have:
Strong working knowledge of court rules and procedures
Excellent word processing skills (MS Word, Outlook)
Ability to work independently and as part of a team
Has a high level of accuracy and proofreading
Dec 06, 2021
Full time
Diamond and Diamond personal injury lawyers have served clients in Vancouver and across Canada for 40 years practicing in personal injury law. Be apart of our dynamic team to help ensure each client receives the attention and receives the compensation they deserve!
We currently have a full-time opening for a Legal Assistant to support Personal Injury.
The successful candidate will assume a position of significant responsibility, including (among other responsibilities):
Perform LAA responsibilities from file opening to closing
Review incoming correspondence and draft responses
Draft pleadings, correspondence and related documents
Schedule appointments, trial, case planning conferences, applications, etc
Maintain file organization
Maintain bring forward system and court diary
Handle associated legal administrative assistant tasks
Our ideal candidate is a motivated and diligent self-starter who works well with a team, exhibits a proactive work style and positive approach to problem solving, is detail oriented and organized, displays exceptional analytical abilities, brings strong communication skills.
To be considered, you must have:
Strong working knowledge of court rules and procedures
Excellent word processing skills (MS Word, Outlook)
Ability to work independently and as part of a team
Has a high level of accuracy and proofreading
Overview:
You’ve got big plans. We have opportunities to match, and we’re committed to empowering you to become a better you, no matter what you do.
When you join KPMG you’ll be one of over 227,000 professionals providing audit, tax, advisory and business enablement services across 146 countries.
With the support to do things differently, grow personally and professionally and bring your whole self to work, there’s no limit to the impact you can make. Let’s do this.
The File Clerk plays an instrumental role supporting the Immigration Law practice by focusing on the management of physical and electronic files from initiation to closing. This role requires someone who can work in a fast-paced, high volume environment and prides themselves on delivering timely, high quality work
What you will do:
Assist with file management, including initiation and closing of client files
Develop a good understanding of the immigration processes to support new file initiation.
Ensure KPMG internal risk/compliance requirements are in place before initiating a client file.
Scan, bookmark documents and electronic storage on file servers
Maintain various databases such as onsite and offsite client file storage listings
May be required to provide back-up support for Administrative Assistants and Office Coordinator during vacations and absences
Ad hoc administrative work as requested
What you bring to this role:
Combination of education/experience in administration
Intermediate skills with MS Office Word, Outlook, Excel and PowerPoint
Ability to function effectively in team situations and flexible to varying workloads
Service oriented, takes pride in completing tasks with accuracy, organized and detail oriented
Good written and communication skills
Our Values, The KPMG Way:
Integrity , we do what is right | Excellence , we never stop learning and improving | Courage , we think and act boldly | Together , we respect each other and draw strength from our differences | For Better , we do what matters
KPMG is committed to the health and safety of our people, clients and communities. With this commitment in mind, KPMG complies with all public health mandates (provincially and/or federally, as applicable) and has implemented various safety measures, including a COVID-19 Vaccination Policy. KPMG's COVID 19 Vaccination Policy requires all employees to be fully vaccinated if they wish to or are required to attend a KPMG office and/or other congregate settings in the course of their duties (such as client sites or third-party venues).
As this role requires occasional or consistent attendance at a KPMG office and/or congregate setting, the successful candidate must be fully vaccinated (i.e. have received all doses that are recommended by Health Canada, including any boosters) and must provide KPMG with proof of vaccination. KPMG will provide reasonable accommodation if the successful candidate cannot be vaccinated due to grounds protected by human rights legislation in their province of employment.
KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice.
For general recruitment-related inquiries, please contact the HR Delivery Centre at cafmcdnhrsthotline@kpmg.ca.
If you have a question about accessible employment at KPMG, or to begin a confidential conversation about your individual accessibility or accommodation needs through the recruitment process, we encourage you to contact us at cafmcdnhrsthotline@kpmg.ca or phone: 416-777-8002 or toll free 1-888-466-4778.
Dec 05, 2021
Contract
Overview:
You’ve got big plans. We have opportunities to match, and we’re committed to empowering you to become a better you, no matter what you do.
When you join KPMG you’ll be one of over 227,000 professionals providing audit, tax, advisory and business enablement services across 146 countries.
With the support to do things differently, grow personally and professionally and bring your whole self to work, there’s no limit to the impact you can make. Let’s do this.
The File Clerk plays an instrumental role supporting the Immigration Law practice by focusing on the management of physical and electronic files from initiation to closing. This role requires someone who can work in a fast-paced, high volume environment and prides themselves on delivering timely, high quality work
What you will do:
Assist with file management, including initiation and closing of client files
Develop a good understanding of the immigration processes to support new file initiation.
Ensure KPMG internal risk/compliance requirements are in place before initiating a client file.
Scan, bookmark documents and electronic storage on file servers
Maintain various databases such as onsite and offsite client file storage listings
May be required to provide back-up support for Administrative Assistants and Office Coordinator during vacations and absences
Ad hoc administrative work as requested
What you bring to this role:
Combination of education/experience in administration
Intermediate skills with MS Office Word, Outlook, Excel and PowerPoint
Ability to function effectively in team situations and flexible to varying workloads
Service oriented, takes pride in completing tasks with accuracy, organized and detail oriented
Good written and communication skills
Our Values, The KPMG Way:
Integrity , we do what is right | Excellence , we never stop learning and improving | Courage , we think and act boldly | Together , we respect each other and draw strength from our differences | For Better , we do what matters
KPMG is committed to the health and safety of our people, clients and communities. With this commitment in mind, KPMG complies with all public health mandates (provincially and/or federally, as applicable) and has implemented various safety measures, including a COVID-19 Vaccination Policy. KPMG's COVID 19 Vaccination Policy requires all employees to be fully vaccinated if they wish to or are required to attend a KPMG office and/or other congregate settings in the course of their duties (such as client sites or third-party venues).
As this role requires occasional or consistent attendance at a KPMG office and/or congregate setting, the successful candidate must be fully vaccinated (i.e. have received all doses that are recommended by Health Canada, including any boosters) and must provide KPMG with proof of vaccination. KPMG will provide reasonable accommodation if the successful candidate cannot be vaccinated due to grounds protected by human rights legislation in their province of employment.
KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice.
For general recruitment-related inquiries, please contact the HR Delivery Centre at cafmcdnhrsthotline@kpmg.ca.
If you have a question about accessible employment at KPMG, or to begin a confidential conversation about your individual accessibility or accommodation needs through the recruitment process, we encourage you to contact us at cafmcdnhrsthotline@kpmg.ca or phone: 416-777-8002 or toll free 1-888-466-4778.
Reports To: Two Lawyers (Junior & Intermediate) and back-up to the Business Law Group Department: Business Law Group Mills & Mills LLP is a mid-size growing law firm, with over 80 employees. Our core values that help guide each member in our firm are Integrity, Competence, Initiative, Cooperation, Respect and Care . For us, there is no better question than “how can I help?” Mills & Mills LLP is an inclusive employer dedicated to building a diverse workforce. We encourage applications from all qualified candidates and will accommodate applicants’ needs under the respective provincial human rights codes throughout all stages of the recruitment and selection process. Please advise the Human Resource Manager to ensure your accessibility needs are accommodated throughout this process. Information received relating to accommodation will be addressed confidentially. Our Business Law department is growing! We are seeking a qualified junior to intermediate legal assistant with strong corporate/commercial experience. Purpose of the Role To provide full legal assistant support to two lawyers and work collaboratively with the entire business law department. Working Conditions
Full time, overtime is expected
Open concept office environment to allow for ease of collaboration amongst colleagues
Temporary hybrid work environment
Key Responsibilities Key responsibilities will include: Provide administrative support on all aspects of file work including amendments to documents,
completion of corporate filings, preparation and maintenance of corporate organization documents and related records, compilation of closing books, reporting, etc.
Provide outstanding client service in communications and build strong relationships with clients
from a range of professional backgrounds
Manage key dates and update calendars for lawyers, including appointments, due dates, and
client-related activities
Build strong relationships with clients from a range of professional backgrounds
Engage in file management (e.g., retainer agreements, setting deadlines, file opening and
closing etc.)
Proactive management of monthly invoicing and collecting accounts receivables
Provide support for lawyers’ marketing initiatives and internal committee work
General administrative duties, including but not limited to docketing own time, scanning, filing,
photocopying, scheduling appointments, etc.
Other duties as assigned
Education/Skills, Knowledge and Abilities/Attributes
Minimum 3+ Corporate Legal Assistant or Law Clerk
Excellent computer software skills including PCLaw, Ecore, Word and Outlook
A keen understanding of Business and Corporate Law
Exceptional client management skills, trustworthy, accountable, proactive and a positive work
attitude
Keen eye for detail, professional attitude, and confidentiality
We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.
Dec 05, 2021
Full time
Reports To: Two Lawyers (Junior & Intermediate) and back-up to the Business Law Group Department: Business Law Group Mills & Mills LLP is a mid-size growing law firm, with over 80 employees. Our core values that help guide each member in our firm are Integrity, Competence, Initiative, Cooperation, Respect and Care . For us, there is no better question than “how can I help?” Mills & Mills LLP is an inclusive employer dedicated to building a diverse workforce. We encourage applications from all qualified candidates and will accommodate applicants’ needs under the respective provincial human rights codes throughout all stages of the recruitment and selection process. Please advise the Human Resource Manager to ensure your accessibility needs are accommodated throughout this process. Information received relating to accommodation will be addressed confidentially. Our Business Law department is growing! We are seeking a qualified junior to intermediate legal assistant with strong corporate/commercial experience. Purpose of the Role To provide full legal assistant support to two lawyers and work collaboratively with the entire business law department. Working Conditions
Full time, overtime is expected
Open concept office environment to allow for ease of collaboration amongst colleagues
Temporary hybrid work environment
Key Responsibilities Key responsibilities will include: Provide administrative support on all aspects of file work including amendments to documents,
completion of corporate filings, preparation and maintenance of corporate organization documents and related records, compilation of closing books, reporting, etc.
Provide outstanding client service in communications and build strong relationships with clients
from a range of professional backgrounds
Manage key dates and update calendars for lawyers, including appointments, due dates, and
client-related activities
Build strong relationships with clients from a range of professional backgrounds
Engage in file management (e.g., retainer agreements, setting deadlines, file opening and
closing etc.)
Proactive management of monthly invoicing and collecting accounts receivables
Provide support for lawyers’ marketing initiatives and internal committee work
General administrative duties, including but not limited to docketing own time, scanning, filing,
photocopying, scheduling appointments, etc.
Other duties as assigned
Education/Skills, Knowledge and Abilities/Attributes
Minimum 3+ Corporate Legal Assistant or Law Clerk
Excellent computer software skills including PCLaw, Ecore, Word and Outlook
A keen understanding of Business and Corporate Law
Exceptional client management skills, trustworthy, accountable, proactive and a positive work
attitude
Keen eye for detail, professional attitude, and confidentiality
We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.
Senior Personal Injury Law Clerk JOB OVERVIEW Our client is one of the top Personal Injury law firms in the city and is seeking to hire a seasoned law clerk to join their winning team. To be successful in this position you should have 7+ years of clerking experience and be a keen learner with the ability to work in a fast paced environment. With a strong administrative team, and one of the friendliest partners you've ever worked for, this is the place to be. Take advantage of this opportunity by applying in confidence today! Competitive Salary + Benefits Work from Home.
PRIMARY DUTIES
File management from intake to trial
Preparing correspondence, requesting medical, employment and other records
Drafting pleadings, file summaries, mediation and pre-trial memos, motions and settlement briefs
Scheduling examinations for discovery, medical legal, mediation, hearings and court appointments
Preparing Affidavit of Documents; document production and undertakings follow up
Trial and hearing preparation
Maintaining and updating calendars
REQUIRED EXPERIENCE/SKILLS/QUALIFICATIONS
Minimum 7+ years of experience in Personal Injury, Tort
CAT file experience a BONUS
Law Clerk diploma plus additional courses an asset
Knowledge of the Rules of Civil Procedure and Ontario court systems
Strong verbal and written communication skills
Excellent organizational skills, with the ability to work well under pressure
Excellent interpersonal and client service skills, strong initiative and ability to work in a team oriented atmosphere
Confident and dependable with strong initiative and ability to work both independently and in a team oriented atmosphere
Strong technical skills (including Microsoft Office)
To apply, please forward your resume to: Zaheeda Merali, Manager- Law Clerk Division zaheeda@cartelinc.com
Dec 03, 2021
Full time
Senior Personal Injury Law Clerk JOB OVERVIEW Our client is one of the top Personal Injury law firms in the city and is seeking to hire a seasoned law clerk to join their winning team. To be successful in this position you should have 7+ years of clerking experience and be a keen learner with the ability to work in a fast paced environment. With a strong administrative team, and one of the friendliest partners you've ever worked for, this is the place to be. Take advantage of this opportunity by applying in confidence today! Competitive Salary + Benefits Work from Home.
PRIMARY DUTIES
File management from intake to trial
Preparing correspondence, requesting medical, employment and other records
Drafting pleadings, file summaries, mediation and pre-trial memos, motions and settlement briefs
Scheduling examinations for discovery, medical legal, mediation, hearings and court appointments
Preparing Affidavit of Documents; document production and undertakings follow up
Trial and hearing preparation
Maintaining and updating calendars
REQUIRED EXPERIENCE/SKILLS/QUALIFICATIONS
Minimum 7+ years of experience in Personal Injury, Tort
CAT file experience a BONUS
Law Clerk diploma plus additional courses an asset
Knowledge of the Rules of Civil Procedure and Ontario court systems
Strong verbal and written communication skills
Excellent organizational skills, with the ability to work well under pressure
Excellent interpersonal and client service skills, strong initiative and ability to work in a team oriented atmosphere
Confident and dependable with strong initiative and ability to work both independently and in a team oriented atmosphere
Strong technical skills (including Microsoft Office)
To apply, please forward your resume to: Zaheeda Merali, Manager- Law Clerk Division zaheeda@cartelinc.com
At ICBC, it’s our job to make sure the car insurance system works for all British Columbians, today and in the future. If you want to make the most of your skills and expertise while growing your career, we want you. A career at ICBC is an opportunity to be part of a talented, diverse and inclusive team that is driven to serve its customers and community. You can expect a competitive salary, comprehensive benefits and a collaborative work environment. If you are reliable and dependable, contact us today to be part of our talented and diverse team as we work together to create an insurance system we can all be proud of. We welcome applications from all qualified job seekers. If you are a job seeker with a disability, please let us know as adjustments can be made to help support you in delivering your best performance. Legal Assistant, Litigation (New Westminster) Job Title: Legal Assistant Litigation Reference Number: 115256 Location: New Westminster Employment Type: Permanent Full Time Hours of Work: 7.5 hr Day Shift (M-F) Posted Date: 2021/12/03 Position Highlights As announced by the Provincial government, all ICBC employees will be required to show proof of full Covid-19 vaccination. Claims Legal Services has an excellent opportunity for a Litigation Legal Assistant to contribute to the success of ICBC as we work to provide the legal defence of personal injury and other lawsuits against ICBC and its insured. You will provide legal administrative support to one or more lawyers as required. This position will be located in our New Westminster office. If you like a fast paced environment where your days fly by, this is your opportunity. Your responsibilities will include:
Preparing legal documentation (eg. Drafting Responses and Lists of Documents) and correspondence, as well as organizing
flow of information between interested parties.
Preparing and maintaining necessary file information and documentation.
Organizing case files and arranging appointments and court dates.
Handling calls which do not require a lawyer’s attention.
Maintaining an extensive “bring forward” system.
Position Requirements
Legal Secretary’s Diploma or Certificate
1 to 2 years related experience in progressively responsible legal secretarial positions involving the preparation of legal
documents
Thorough knowledge of litigation procedures and legal terminology
Familiarity with BC Supreme Court Civil Rules and Small Claims Rules, Court Registry procedures, parts of the Motor Vehicle
Act, Insurance (Vehicle) Act and claims procedures pertaining to personal injury litigation
Superior knowledge of business English, spelling, punctuation, and arithmetic
Ability to prioritize, adapt to changing demands and complete multiple concurrent tasks in an environment of tight deadlines
Superior interpersonal and judgment skills
Keyboarding speed of 40wpm
Knowledge of relevant computer applications to produce legal correspondence and documents, and ability to learn software
related to the job What we offer:
Competitive Salary & Benefits: Legal Administrative Assistants are members of the union MoveUP. Annual raises are
automatic every year for five years.
Continuous Training: We offer continuous in-house training to ensure you are equipped with the knowledge to be successful in
your role.
Flexible Working Arrangements: 37.5 hour work week, job security, 3 weeks of vacation plus an additional 16 time off days.
COVID-19 safety protocols: We comply with WorkSafeBC and the health authorities of British Columbia to ensure your safety
and wellbeing. Good news story of 2020, ICBC didn’t lay off any staff.
Engaging Culture: We promote an inclusive and diverse work environment.
**Only candidates legally entitled to work in Canada at present will be considered for this position**
Dec 03, 2021
Full time
At ICBC, it’s our job to make sure the car insurance system works for all British Columbians, today and in the future. If you want to make the most of your skills and expertise while growing your career, we want you. A career at ICBC is an opportunity to be part of a talented, diverse and inclusive team that is driven to serve its customers and community. You can expect a competitive salary, comprehensive benefits and a collaborative work environment. If you are reliable and dependable, contact us today to be part of our talented and diverse team as we work together to create an insurance system we can all be proud of. We welcome applications from all qualified job seekers. If you are a job seeker with a disability, please let us know as adjustments can be made to help support you in delivering your best performance. Legal Assistant, Litigation (New Westminster) Job Title: Legal Assistant Litigation Reference Number: 115256 Location: New Westminster Employment Type: Permanent Full Time Hours of Work: 7.5 hr Day Shift (M-F) Posted Date: 2021/12/03 Position Highlights As announced by the Provincial government, all ICBC employees will be required to show proof of full Covid-19 vaccination. Claims Legal Services has an excellent opportunity for a Litigation Legal Assistant to contribute to the success of ICBC as we work to provide the legal defence of personal injury and other lawsuits against ICBC and its insured. You will provide legal administrative support to one or more lawyers as required. This position will be located in our New Westminster office. If you like a fast paced environment where your days fly by, this is your opportunity. Your responsibilities will include:
Preparing legal documentation (eg. Drafting Responses and Lists of Documents) and correspondence, as well as organizing
flow of information between interested parties.
Preparing and maintaining necessary file information and documentation.
Organizing case files and arranging appointments and court dates.
Handling calls which do not require a lawyer’s attention.
Maintaining an extensive “bring forward” system.
Position Requirements
Legal Secretary’s Diploma or Certificate
1 to 2 years related experience in progressively responsible legal secretarial positions involving the preparation of legal
documents
Thorough knowledge of litigation procedures and legal terminology
Familiarity with BC Supreme Court Civil Rules and Small Claims Rules, Court Registry procedures, parts of the Motor Vehicle
Act, Insurance (Vehicle) Act and claims procedures pertaining to personal injury litigation
Superior knowledge of business English, spelling, punctuation, and arithmetic
Ability to prioritize, adapt to changing demands and complete multiple concurrent tasks in an environment of tight deadlines
Superior interpersonal and judgment skills
Keyboarding speed of 40wpm
Knowledge of relevant computer applications to produce legal correspondence and documents, and ability to learn software
related to the job What we offer:
Competitive Salary & Benefits: Legal Administrative Assistants are members of the union MoveUP. Annual raises are
automatic every year for five years.
Continuous Training: We offer continuous in-house training to ensure you are equipped with the knowledge to be successful in
your role.
Flexible Working Arrangements: 37.5 hour work week, job security, 3 weeks of vacation plus an additional 16 time off days.
COVID-19 safety protocols: We comply with WorkSafeBC and the health authorities of British Columbia to ensure your safety
and wellbeing. Good news story of 2020, ICBC didn’t lay off any staff.
Engaging Culture: We promote an inclusive and diverse work environment.
**Only candidates legally entitled to work in Canada at present will be considered for this position**
Toronto District School Board
Toronto, Ontario, Canada
Summary of Duties: ➢ Provide confidential administrative support to the Senior Legal Counsel/FOI Coordinator and to the
Executive Officer, Legal Services; ➢ Create and modify a wide variety of documents and correspondence (e.g. reports, presentations,
letters, memos) including confidential and personal information; ➢ Prepare and provide statistical data, reports and summaries; ➢ Receive, track, forward, respond to and/or follow-up on incoming mail (including email) and FOI
requests; ➢ Receive and prioritize correspondence including requests for confidential information and
professional reports; ➢ Assist with gathering research and preparing documentation to process FOI requests; ➢ Assist with maintaining filing systems, including opening, closing, and archiving files as per records
management processes; ➢ Schedule workshops, forums, conferences, meetings and book facilities; ➢ Provide support, guidance and/or training to Legal Services staff regarding various administrative
and operational processes including Business Services (e.g. purchasing, budget administration), Employee Services (e.g. attendance), Records Management and other TDSB procedures, protocols and guidelines;
➢ Provide leadership, training and support on relevant databases and programs (e.g., SAP, Ghostpractice, Sharepoint);
➢ Assist with updating and maintaining FOI databases, tracking deadlines, and prepare records for disclosure;
➢ Manage and maintain confidential office records ensuring accuracy and safe storage in accordance with the Records Information Management policy;
➢ Set up and monitor office budget(s) including journalizing expenses, reconciling with SAP, paying bills and other common budgetary processes;
➢ Manage and track expenditures and respond to budget queries and requests for information;
➢ Respond to calls from principals, parents, trustees, central staff, and members of the public and community;
➢ Assess nature of inquiries (e.g. information, emergency/crisis situations) by ascertaining details and providing appropriate information or referral;
➢ Review, create and disseminate departmental communication; ➢ Liaise with internal staff and external stakeholders to gather and/or provide information; ➢ Prepare a wide variety of communications for staff including letters and reports to support the FOI
process); ➢ Organize, update and maintain departmental websites; ➢ Liaise with central departments in resolving administrative issues such as expense
reimbursements, payment of invoices, timecards, etc; ➢ Liaise with other departments on specific professional issues, as well as procedures, protocols, and
practices; ➢ Liaise and work as a team member with other administrative staff to support department, system-
wide, and external initiatives; ➢ Provide leadership in fostering equity and inclusiveness in the development and implementation of
programs and services; and ➢ Other duties as assigned.
Qualifications: ➢ Secondary school diploma plus one year additional course work in Business Administration/Legal
Office Administration including courses in computers, business writing and communications with three years of progressively responsible related experience handling a broad range of administrative matters or an equivalent combination of education and experience;
➢ Experience or knowledge of privacy legislation and FOI processes is an asset; ➢ Effective problem solving skills with the ability to work independently and in team environments; ➢ Proficient computer skills that will include spreadsheet and database applications; HR/Payroll and
Financial information systems (SAP), student information system, email, wordprocessing, presentation and document applications (Power Point, Adobe Acrobat, Publisher), Sharepoint, and Ghostpractice (legal file management system)
➢ Strong interpersonal and communication skills with proven ability to communicate effectively (both orally and in writing) with staff, community, parents, students and external organizations;
➢ Demonstrated ability to handle matters requiring high levels of diplomacy, sensitivity and confidentiality;
➢ Proven ability to organize and co-ordinate a diverse number of projects; ➢ Knowledge and understanding of related Board and departmental policies and procedures,
collective agreements, records management and related legislation (e.g. Education Act, MFIPPA); ➢ Demonstrated ability to manage a budget; ➢ Proven work organization and time management skills; ➢ Proven ability to prepare accurate reports and summaries; and ➢ Proven ability in promoting equitable practices which value inclusiveness and diversity; and ➢ Ability to take initiative and work independently.
Special Requirements: ➢ Occasional travel across TDSB. ➢ May be required to work some evenings and weekends on a regular basis
Location: 5050 Yonge Street Work Year: 12 Months
Please note: Applications must be submitted:
1. in résumé form with a covering letter to: application.submission@tdsb.on.ca 2. with competition # SCH II-21-0307NTE in the subject line 3. Apply no later than 12:00 noon on December 10, 2021 .
Only applicants selected for an interview will be contacted. Applications will not be acknowledged in writing.
We strive to meet the accommodation needs of persons with disabilities. Applicants are
encouraged to make their needs for accommodation known in advance, during the application process.
Note: All Toronto District School Board Employees are required to be fully vaccinated in accordance with the COVID-19 Mandatory Vaccination Procedure for Employees, Trustees and Other Individuals (PR734). For new employees joining the Board, prior to the first day of work they must be fully vaccinated (subject to TDSB-approved exemptions) and show proof of vaccination as a condition of employment.
Dec 03, 2021
Full time
Summary of Duties: ➢ Provide confidential administrative support to the Senior Legal Counsel/FOI Coordinator and to the
Executive Officer, Legal Services; ➢ Create and modify a wide variety of documents and correspondence (e.g. reports, presentations,
letters, memos) including confidential and personal information; ➢ Prepare and provide statistical data, reports and summaries; ➢ Receive, track, forward, respond to and/or follow-up on incoming mail (including email) and FOI
requests; ➢ Receive and prioritize correspondence including requests for confidential information and
professional reports; ➢ Assist with gathering research and preparing documentation to process FOI requests; ➢ Assist with maintaining filing systems, including opening, closing, and archiving files as per records
management processes; ➢ Schedule workshops, forums, conferences, meetings and book facilities; ➢ Provide support, guidance and/or training to Legal Services staff regarding various administrative
and operational processes including Business Services (e.g. purchasing, budget administration), Employee Services (e.g. attendance), Records Management and other TDSB procedures, protocols and guidelines;
➢ Provide leadership, training and support on relevant databases and programs (e.g., SAP, Ghostpractice, Sharepoint);
➢ Assist with updating and maintaining FOI databases, tracking deadlines, and prepare records for disclosure;
➢ Manage and maintain confidential office records ensuring accuracy and safe storage in accordance with the Records Information Management policy;
➢ Set up and monitor office budget(s) including journalizing expenses, reconciling with SAP, paying bills and other common budgetary processes;
➢ Manage and track expenditures and respond to budget queries and requests for information;
➢ Respond to calls from principals, parents, trustees, central staff, and members of the public and community;
➢ Assess nature of inquiries (e.g. information, emergency/crisis situations) by ascertaining details and providing appropriate information or referral;
➢ Review, create and disseminate departmental communication; ➢ Liaise with internal staff and external stakeholders to gather and/or provide information; ➢ Prepare a wide variety of communications for staff including letters and reports to support the FOI
process); ➢ Organize, update and maintain departmental websites; ➢ Liaise with central departments in resolving administrative issues such as expense
reimbursements, payment of invoices, timecards, etc; ➢ Liaise with other departments on specific professional issues, as well as procedures, protocols, and
practices; ➢ Liaise and work as a team member with other administrative staff to support department, system-
wide, and external initiatives; ➢ Provide leadership in fostering equity and inclusiveness in the development and implementation of
programs and services; and ➢ Other duties as assigned.
Qualifications: ➢ Secondary school diploma plus one year additional course work in Business Administration/Legal
Office Administration including courses in computers, business writing and communications with three years of progressively responsible related experience handling a broad range of administrative matters or an equivalent combination of education and experience;
➢ Experience or knowledge of privacy legislation and FOI processes is an asset; ➢ Effective problem solving skills with the ability to work independently and in team environments; ➢ Proficient computer skills that will include spreadsheet and database applications; HR/Payroll and
Financial information systems (SAP), student information system, email, wordprocessing, presentation and document applications (Power Point, Adobe Acrobat, Publisher), Sharepoint, and Ghostpractice (legal file management system)
➢ Strong interpersonal and communication skills with proven ability to communicate effectively (both orally and in writing) with staff, community, parents, students and external organizations;
➢ Demonstrated ability to handle matters requiring high levels of diplomacy, sensitivity and confidentiality;
➢ Proven ability to organize and co-ordinate a diverse number of projects; ➢ Knowledge and understanding of related Board and departmental policies and procedures,
collective agreements, records management and related legislation (e.g. Education Act, MFIPPA); ➢ Demonstrated ability to manage a budget; ➢ Proven work organization and time management skills; ➢ Proven ability to prepare accurate reports and summaries; and ➢ Proven ability in promoting equitable practices which value inclusiveness and diversity; and ➢ Ability to take initiative and work independently.
Special Requirements: ➢ Occasional travel across TDSB. ➢ May be required to work some evenings and weekends on a regular basis
Location: 5050 Yonge Street Work Year: 12 Months
Please note: Applications must be submitted:
1. in résumé form with a covering letter to: application.submission@tdsb.on.ca 2. with competition # SCH II-21-0307NTE in the subject line 3. Apply no later than 12:00 noon on December 10, 2021 .
Only applicants selected for an interview will be contacted. Applications will not be acknowledged in writing.
We strive to meet the accommodation needs of persons with disabilities. Applicants are
encouraged to make their needs for accommodation known in advance, during the application process.
Note: All Toronto District School Board Employees are required to be fully vaccinated in accordance with the COVID-19 Mandatory Vaccination Procedure for Employees, Trustees and Other Individuals (PR734). For new employees joining the Board, prior to the first day of work they must be fully vaccinated (subject to TDSB-approved exemptions) and show proof of vaccination as a condition of employment.
Administrative Assistant – Legal (1-year Contract)
Are you looking for a career with a company that integrates state of the art hardware, software, and consulting and support service? Ricoh Canada Inc. is a leading provider of document solutions. Ricoh's fully integrated hardware and software products help businesses share information efficiently and effectively by enabling customers to control the input, management and output of documents.
To help you thrive, Ricoh provides an award-winning training program, an excellent support structure, and a comprehensive benefits package. Ricoh values their employees and want their employees to succeed with their career goals; Ricoh assists with career development by promoting from within the organization and assisting with continuing education!
Ricoh is currently looking for career-oriented individual to provide exceptional support and service related to clerical and administrative duties in a legal setting.
DUTIES AND RESPONSIBLILTIES
Receive and process file management requests
Create new files on the system
Open new file folders and label accordingly
Corporate Minute Books as required
Data entry
Return or add documents to existing client files
Work with the practice management system to log and record documents
Undertake all file management and file housekeeping procedures to ensure filing constantly up to date
Understand, identify and process all principle documents within files
Maintain all filing and work areas in a tidy and orderly manner
Undertake copying requests, scanning, binding and finishing copied work (working with the Business Centre as applicable)
Assist with KYC and conflict checking procedures in accordance with the firm’s procedures
Carry out conduct searches
Ordering supplies
Taking and acting on instructions
Carrying out general administrative duties
Keep a record of time spent on various administrative tasks for internal purposes
Any ad hoc duties as requested by the business
QUALIFICATIONS
EDUCATION:
Requires a high school diploma or equivalent
Diploma or certificate from a legal program is a requirement
EXPERIENCE:
Requires 1-3 years of experience in the legal field or related area.
Familiarity with the structure of Corporate Minute Books would be an asset
Familiarity with ALF or other Corporate Maintenance software would be an asset
SKILLS:
Excellent interpersonal skills with the ability to quickly develop business relationships
Strong self-motivation to drive results
Excellent communication skills both verbal and written
Effective use of Microsoft Office
About Ricoh Canada Ricoh Canada Inc. is a leading provider of document solutions. Ricoh's fully integrated hardware and software products help businesses share information efficiently and effectively by enabling customers to control the input, management and output of documents. Ricoh Canada Inc. is a wholly owned subsidiary of Ricoh America's Corporation with its head office located in Toronto, employing over 2,100 employees nation-wide.
Dec 01, 2021
Contract
Administrative Assistant – Legal (1-year Contract)
Are you looking for a career with a company that integrates state of the art hardware, software, and consulting and support service? Ricoh Canada Inc. is a leading provider of document solutions. Ricoh's fully integrated hardware and software products help businesses share information efficiently and effectively by enabling customers to control the input, management and output of documents.
To help you thrive, Ricoh provides an award-winning training program, an excellent support structure, and a comprehensive benefits package. Ricoh values their employees and want their employees to succeed with their career goals; Ricoh assists with career development by promoting from within the organization and assisting with continuing education!
Ricoh is currently looking for career-oriented individual to provide exceptional support and service related to clerical and administrative duties in a legal setting.
DUTIES AND RESPONSIBLILTIES
Receive and process file management requests
Create new files on the system
Open new file folders and label accordingly
Corporate Minute Books as required
Data entry
Return or add documents to existing client files
Work with the practice management system to log and record documents
Undertake all file management and file housekeeping procedures to ensure filing constantly up to date
Understand, identify and process all principle documents within files
Maintain all filing and work areas in a tidy and orderly manner
Undertake copying requests, scanning, binding and finishing copied work (working with the Business Centre as applicable)
Assist with KYC and conflict checking procedures in accordance with the firm’s procedures
Carry out conduct searches
Ordering supplies
Taking and acting on instructions
Carrying out general administrative duties
Keep a record of time spent on various administrative tasks for internal purposes
Any ad hoc duties as requested by the business
QUALIFICATIONS
EDUCATION:
Requires a high school diploma or equivalent
Diploma or certificate from a legal program is a requirement
EXPERIENCE:
Requires 1-3 years of experience in the legal field or related area.
Familiarity with the structure of Corporate Minute Books would be an asset
Familiarity with ALF or other Corporate Maintenance software would be an asset
SKILLS:
Excellent interpersonal skills with the ability to quickly develop business relationships
Strong self-motivation to drive results
Excellent communication skills both verbal and written
Effective use of Microsoft Office
About Ricoh Canada Ricoh Canada Inc. is a leading provider of document solutions. Ricoh's fully integrated hardware and software products help businesses share information efficiently and effectively by enabling customers to control the input, management and output of documents. Ricoh Canada Inc. is a wholly owned subsidiary of Ricoh America's Corporation with its head office located in Toronto, employing over 2,100 employees nation-wide.
f you are talented in providing unprecedented service, are enthusiastic and a team player, we are looking for you. We are currently looking for a Legal Administrative Assistant to support a team of lawyers practicing in one of our Litigation groups and invite you to review the job description. This position is ideal for someone who is enthusiastic, flexible and both interested and strong in client management and billing support.
Duties & Responsibilities
Provides billing support including generating bills on a monthly basis, understanding and adapting to specific client requirements and transmitting bills through electronic billing hubs as required;
Provide administrative support including conducting conflicts checks, opening and closing client/matter files;
Maintain records of all client files, related records and general files;
Provide support in creating and editing daily correspondence, pleadings and other document preparation;
Maintain an efficient file management and bring forward system;
Assist with the booking and organization of documents for tribunal / court and other hearing dates;
Liaise with legal assistants, law clerks, other lawyers and clients on file progress;
Other legal duties as required.
f you are talented in providing unprecedented service, are enthusiastic and a team player, we are looking for you. We are currently looking for a Legal Administrative Assistant to support a team of lawyers practicing in one of our Litigation groups and invite you to review the job description. This position is ideal for someone who is enthusiastic, flexible and both interested and strong in client management and billing support.
Duties & Responsibilities
Provides billing support including generating bills on a monthly basis, understanding and adapting to specific client requirements and transmitting bills through electronic billing hubs as required;
Provide administrative support including conducting conflicts checks, opening and closing client/matter files;
Maintain records of all client files, related records and general files;
Provide support in creating and editing daily correspondence, pleadings and other document preparation;
Maintain an efficient file management and bring forward system;
Assist with the booking and organization of documents for tribunal / court and other hearing dates;
Liaise with legal assistants, law clerks, other lawyers and clients on file progress;
Other legal duties as required.
Nov 27, 2021
Full time
f you are talented in providing unprecedented service, are enthusiastic and a team player, we are looking for you. We are currently looking for a Legal Administrative Assistant to support a team of lawyers practicing in one of our Litigation groups and invite you to review the job description. This position is ideal for someone who is enthusiastic, flexible and both interested and strong in client management and billing support.
Duties & Responsibilities
Provides billing support including generating bills on a monthly basis, understanding and adapting to specific client requirements and transmitting bills through electronic billing hubs as required;
Provide administrative support including conducting conflicts checks, opening and closing client/matter files;
Maintain records of all client files, related records and general files;
Provide support in creating and editing daily correspondence, pleadings and other document preparation;
Maintain an efficient file management and bring forward system;
Assist with the booking and organization of documents for tribunal / court and other hearing dates;
Liaise with legal assistants, law clerks, other lawyers and clients on file progress;
Other legal duties as required.
f you are talented in providing unprecedented service, are enthusiastic and a team player, we are looking for you. We are currently looking for a Legal Administrative Assistant to support a team of lawyers practicing in one of our Litigation groups and invite you to review the job description. This position is ideal for someone who is enthusiastic, flexible and both interested and strong in client management and billing support.
Duties & Responsibilities
Provides billing support including generating bills on a monthly basis, understanding and adapting to specific client requirements and transmitting bills through electronic billing hubs as required;
Provide administrative support including conducting conflicts checks, opening and closing client/matter files;
Maintain records of all client files, related records and general files;
Provide support in creating and editing daily correspondence, pleadings and other document preparation;
Maintain an efficient file management and bring forward system;
Assist with the booking and organization of documents for tribunal / court and other hearing dates;
Liaise with legal assistants, law clerks, other lawyers and clients on file progress;
Other legal duties as required.
