78 Legal Support jobs

Posting Title CLK ST 12R - Legal Assistant Position Classification Clerk Stenographer R12 Union N/A Work Options   Location Victoria, BC V9B 6X2 CA (Primary) Salary Range $52,803.18 - $59,607.79 annually Close Date 11/29/2023 Job Type Regular Full Time Temporary End Date 3/31/2025 Ministry/Organization BC Public Service -> Attorney General Ministry Branch / Division Legal Services Branch / NATRIL Group Job Summary Do you have excellent legal administrative support skills? Are you seeking an opportunity that will allow you to advance in your career path? If so, this is the perfect opportunity to utilize those skills in interesting and diverse areas of law, to build on current skills or to develop new ones, and to perhaps avail yourself of a Pacific Leaders Scholarship to advance your career within the BC Public Service! The Attorney General is the legal advisor to the government of British Columbia and is charged with ensuring that the administration of public affairs is carried out in accordance with the law. The Ministry of Attorney General is structured to carry out this mandate under the direction of the Attorney General, and Legal Services Branch supports the Ministry in fulfilling this mandate by serving as legal advisor to government in civil law matters. Legal Services Branch provides legal advice to government and ensures that legal risks associated with government operations are reduced. Legal Services Branch’s clients include all Ministries of the government, Cabinet and certain public agencies. We are recruiting up to four regular, full time legal administrative assistants and one for a 15 month temporary or auxiliary appointment to join our Natural Resources, Transportation and Indigenous Legal Group (NATRIL Group) team. Specifically, we are looking for exceptional candidates with at least one year of experience working in a legal office environment. You can expect to have in the NATRIL Group a supportive, friendly and inclusive workplace culture where teamwork and respect are top priorities, and a workplace that is fully accessible. If you are an efficient and confident individual, with strong interpersonal skills, and a self-starter with a mature work ethic, we are looking for you! The NATRIL Group consists of one unit dedicated to historical research, and four units dedicated to unique areas of law that involve both solicitor work, as well as civil litigation. Positions are presently available in the following units: Indigenous Legal Relations, Barrister Unit One regular, full time position One 15 month temporary or auxiliary appointment Indigenous Legal Relations, Solicitor Unit One regular, full time position Transportation and Land Unit Two regular, full time positions The regular, full time position in the Indigenous Legal Relations, Solicitor Unit is a shared position with the Indigenous Legal Relations, Barrister Unit, while one of the regular, full time positions in the Transportation and Land Unit will be shared with the Resource and Environment Unit. In relation to the two shared legal administrative assistant positions, the successful candidates will be responsible for providing a variety of legal assistant and administrative support tasks. That support will be primarily devoted to file management, including large file closing projects to facilitate the off-siting of inactive and completed files, assisting with electronic file openings and closings, as well as assisting with electronic file management. The successful candidates will be required to provide support to the teams of solicitors and barristers by filing, printing, scanning and photocopying, assembling books for court, filing documents at the courthouse, preparation of correspondence and pleadings, as well as a variety of legal documents, including first drafts of agreements, managing complex solicitor files, managing complex barrister files, maintaining a bring forward system, organizing travel arrangements, preparing expense reports and scheduling meetings, etc. and maintaining databases. Working knowledge of both legal processes and Law Society Rules are required, including an understanding of solicitor/client privilege and conflicts. A high standard in the delivery of legal and administrative support, strong initiative and self-motivation, as well as the ability to work well under pressure are highly valued in this busy work environment. Excellent time management and organizational skills, the ability to prioritize, along with flexibility in responding to shifting work demands are required, including working overtime when necessary. The successful candidates will also have a keen attention to detail, as well as exceptional proofreading and editing skills. Good interpersonal skills, and the ability to work independently, as well as the ability to work as a collaborative team player are essential. The capital of British Columbia, Victoria, is a beautiful city with stunning beaches and harbours, and a variety of Provincial parks to explore. Located on Vancouver Island, Victoria offers a bustling downtown scene and has a wide range of restaurants and entertainment venues to choose from. In order to be considered for these positions, your application must clearly demonstrate how you meet the job requirements listed below. Job Requirements: Secondary school graduation or equivalent. Successful completion of a Legal Administrative Assistant program from a recognized institution, or equivalent knowledge and experience in a legal environment. One (1) year of experience working in a legal office. Preference may be given to: Applicants that have successfully completed a Legal Administrative Assistant program from a recognized institution. Applicants with more than one (1) year of current BC legal administrative assistant experience. For questions regarding this position, please contact Marsha.Goulet@gov.bc.ca. About this Position: There is currently up to four (4) permanent positions and one (1) temporary position available until March 1, 2025. A permanent appointment may result from this temporary or auxiliary appointment. An eligibility list may be established for future permanent and/or temporary vacancies. Employees of the BC Public Service must be located in BC at the time of employment. Working for the BC Public Service: The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace. The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For guidance on applying and interviewing, please contact IndigenousApplicants@gov.bc.ca or 778-405-3452. The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer. How to Apply: Your application must clearly demonstrate how you meet the job requirements listed above. Cover Letter: YES - A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process. Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying. Questionnaire: YES - You will need to complete a basic questionnaire to demonstrate how you meet the job requirements. Helpful tips, videos and more regarding the application process can be found on the Your Job Application page of MyHR. If you are experiencing technical difficulty applying, e-mail BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible. Additional Information: CRC - A Criminal Record Check (CRC) will be required. Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting. Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition. Job Category Administrative Services, Court and Judicial Services      

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York. Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to further your career or carve out a new path. This unique non-partnership role will focus on a range of matters as part of a team dedicated to using cutting edge technology and streamlined processes to transform the way we deliver legal services. The Resource Lawyer, Corporate will focus on our Corporate Department and is expected to work with our Business Architecture Lawyer who is focused on providing support to our Emerging and High Growth Companies Departments. Major Responsibilities: Assist with the development, maintenance and improvement of processes, playbooks, checklists, precedents, templates and other resources for our Corporate Department Assist with the drafting, development and curation of models and precedents, in particular for use for data insights as well as software that requires curation of precedents for optimal use Assist with the implementation of new legal processes and technology that enhance our service delivery Assist with a substantive training program for students and associates Assist as needed on keeping the group informed on legal and regulatory developments and undertaking client-facing initiatives (e.g., Osler Updates and Alerts, Legal Year in Review etc.) as and when required Work with other members of the Legal Operations team as well as other individuals focused on transformation throughout the firm Position Requirements Education and Experience This position requires candidates to be called to the Bar of Ontario with a minimum of 3 years of corporate (including securities law and capital markets experience) experience at a national law firm. Knowledge and Skills Proven track record in project management, with preference given to that gained in a legal context A driven self-starter who thrives in a fast-paced, team-oriented setting A solution-focus with strong business acumen and legal judgment A “roll up the sleeves” mentality who can effectively action items to meet deliverables A high technology proficiency and adaptable to changing priorities and circumstances For the safety of firm members and visitors, Osler is committed to complying with the recommendations of public health authorities, including with respect to adopting mandatory vaccination policies. Employment at Osler is therefore conditional on complying with any vaccination policies that Osler may adopt from time to time in response to the recommendations of public health authorities. We are currently working in a hybrid work arrangement, which includes a requirement to work partially in the office. The successful candidate can be based out of Ottawa or Toronto. Accessibility and Accommodation We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process. Background and Reference Checks Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications. If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date. No agencies or phone calls/emails please.  

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do. Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals. Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions. PROFILE Working within our Advocacy group the Legal Administrative Assistant will perform full legal administrative responsibilities in a confidential nature for one or more professionals. RESPONSIBILITIES Organizing and expediting the flow of work through the professional's practice, initiating any follow-up action as appropriate. Working proactively in the day-to-day support of the professional's practice. Accurately preparing legal documents and correspondence with minimal direction. Transcribing and typing legal documents and correspondence. Liaising between the legal professionals and various internal and external individuals and clients. Managing the professional’s calendar, including travel arrangements. Preparing expense reports. Preparing and organizing meeting and briefing materials for the professional. Preparing litigation documents, including Books of Authorities, Compendium of Argument. Supporting the practice group in monitoring billing matters and undertaking of administrative tasks Any other duties as required. QUALIFICATIONS Relevant post secondary education (such as Administrative Assistant or Legal Administrative Assistant Diploma) coupled with a minimum of three years in a legal environment. Experience in litigation is an asset. Knowledge of Microsoft Office Suite. Knowledge of the Quebec court system is required. Knowledge of Litigation management programs is an asset. Ability to multi-task in a fast paced environment. Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner. Capacity to work independently, as well as in a team environment. Strong written, oral and verbal communication skills. Strong organization and time management skills. Bilingualism (French/English) is an asset.   Gowling WLG employees benefit from a hybrid work structure. Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know. While we appreciate all applications received, only those candidates selected for an interview will be contacted.

Your Next Opportunity Would you like to be a part of Canada’s leading and progressive Business Law firm? McMillan has an exciting opportunity as a Legal Administrative Assistant in our Montreal Capital Markets Group . As a member of the team, you will play a key role in managing legal and administrative aspects to a team of Legal Professionals. What You’ll Do You will be the go-to person for your team who will depend on your guidance and support to keep them organized. You will be involved in a wide variety of administrative tasks, including: supporting day-to-day requirements of the group members, drafting and editing correspondence, management and organization of documents in our document management system, office and file organization, preparation of expense reports, coordinating and scheduling meetings, calendar management, requesting conflict searches and opening new client matters, assisting with monthly billing requirements, organizing meetings, travel, attendances at conferences and leveraging technology to service clients in an efficient and effective manner. You may also assist with transactions and closings including preparation of all relevant materials for closings. What You Bring You have established yourself as a key resource in your successful legal career. Your history includes a minimum of three to five years' experience as a legal assistant, preferably in a business law or transactional setting. You have strong administrative, organizational and interpersonal skills. You are detail-oriented and are able to effectively meet deadlines, work well in a team setting, and provide an exceptional level of client service. You embrace evolving technology and have strong skills in Microsoft Word, Excel and PowerPoint. Prior experience with Desksite, IntApp and 3E or similar document management, file opening, and accounting software required. McMillan Offers You Growth Mentorship and Support Training as Software Evolves Commensurate Compensation and Benefits Package Fun Work Environment Continuous Learning & Development McMillan = You Inclusion and diversity are essential elements of our culture at McMillan which coincides with our core values of respect, teamwork, commitment, client service and professional excellence. At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services. We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey! Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development. Let’s get started If this position is you, and you reside in or around the Montréal area, we look forward to hearing from you. We like cover letters too so don’t forget to include one along with your resume     McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.622.4624 to submit your accommodation request.

Legal Intake Specialist Are you an exceptional communicator with a passion for providing top-notch customer service? Do you have a knack for identifying legal issues and assessing case potential? If so, we have an exciting opportunity for you to join our renowned law firm as a Legal Intake specialist/Customer Service Concierge. About Us At Pace Law Firm, we pride ourselves on delivering unparalleled legal services and achieving remarkable results for our clients. Our team of dedicated attorneys is committed to excellence, professionalism, and upholding the highest standards in the legal profession. As a Customer Service Concierge, you will play a pivotal role in our mission to assist individuals seeking legal representation. Job Responsibilities - Responding to Incoming Calls: As the Customer Service Concierge, your primary responsibility will be to handle incoming calls and inquiries from potential clients or individuals seeking legal assistance. - Providing Information and Guidance: As the first point of contact for potential clients, you will inform them about our law firm's services, fees, and any initial steps they might need to take. Your knowledge and guidance will help potential clients understand the legal process better. - Conducting Initial Interviews: You will conduct initial interviews with callers to gather essential information about their legal matters. This involves actively listening to their concerns, asking relevant questions, and displaying empathy to build a positive rapport with potential clients. - Identifying Legal Issues: It is crucial to identify the legal issues involved in each potential case. Through effective questioning and probing (scripts), you will accurately determine the nature and scope of the legal matters presented by callers. - Assessing Case Viability: Your role involves skillfully screening potential clients to assess the viability of their cases. By evaluating the information gathered, you will help determine if the legal matter aligns with our law firm's practice areas and merits further consideration. - Collecting & Documenting Information: You will be responsible for collecting all necessary details from each call, such as the potential client's name, contact information, key dates, and any relevant facts related to their legal issue. You will document the information collected during interviews for future reference and potential follow-ups. - Maintaining Communication: Building and maintaining positive relationships with potential clients are vital. You will keep open lines of communication, ensuring callers receive timely updates on the status of their inquiries. - Referring Cases: In situations where our firm cannot take on a case, you will be responsible for professionally referring potential clients to other law firms or appropriate personnel & other legal resources, ensuring they receive the assistance they need. - Ensuring Confidentiality: Client confidentiality is of utmost importance. As the Customer Service Concierge, you will uphold strict confidentiality standards, ensuring all potential client information remains private and secure. - CRM system management: You will be responsible for efficiently overseeing and maintaining our CRM (Customer Relationship Management) system. Your duties will involve accurately inputting and organizing client information, tracking client interactions, and actively contributing to the enhancement of our client relationship processes CRM. Qualifications - Proven experience in customer service, call handling, or a related field. - Excellent verbal and written communication skills, with an empathetic and courteous approach. - Ability to identify legal issues and assess case potential accurately. - Knowledge of the legal industry, practice areas, or prior experience working in a law firm is a plus. - Demonstrated ability to work collaboratively in a team-oriented environment. - Commitment to upholding ethical standards and maintaining client confidentiality. - Bachelor's degree or equivalent experience preferred. Benefits - Healthcare Coverage: Your well-being matters to us. We provide comprehensive health, dental, and vision insurance plans, ensuring you and your eligible dependents receive the medical care you need. - Professional Development: We believe in continuous learning and growth. You will have access to opportunities for professional development, training, and workshops to enhance your skills and advance your career. - Paid Time Off: Your well-being includes time to relax and recharge. We provide paid time off, including vacation days, sick leave, and personal days. - Team Environment: Joining our law firm means becoming part of a collaborative team. You'll work in a supportive and inclusive environment, where your contributions are valued. Pace Law firm is an equal opportunity employer and encourages applications from all qualified candidates. If you require any accommodation during the application process, please contact us via the clear legal job board or HR at Hr@pacelawfirm.com .

Putting people first, every day BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning environment that fosters a people-first culture with a high priority on your personal and professional growth.   Your Opportunity   BDO Law LLP is looking for a Legal Administrative Assistant to join the team and own the following responsibilities: Provide support to Partners and staff within the firm Assist with file management, including but not limited to file opening (conduct independence checks and legal conflict checks, attend to file openings, draft engagement letters, and attend to file closings) coordinate execution packages and signatures on closing, draft reporting letters, prepare closing books etc. Ensure all documents and deliverables are proofread and edited prior to being sent to clients Assist with monthly billing records, including but not limited to weekly docketing and billings and collections Client interaction to support information requests and follow-ups Assemble information and/or documentation as required based on the needs of the assigned team member Draft basic requests and communication for submission to tax authorities Prepare various reports as requested by the team   How do we define success for your role? You demonstrate BDO's core values through all aspects of your work: Integrity, Respect, and Collaboration You understand your clients' industry, challenges, and opportunities; clients describe you as positive, professional, and delivering high quality work You identify, recommend, and are focused on effective service delivery to your clients You share in an inclusive and engaging work environment that develops, retains, and attracts talent You actively participate in the adoption of digital tools and strategies to drive an innovative workplace You grow your expertise through learning and professional development Your experience and education You have a minimum of 5â ¯years of experience in administrative work. Prior experience in professional services is an asset If you are bilingual in French and English, it will be considered a very strong asset You have excellent knowledge of Microsoft Office Suite You are comfortable working in a deadline-driven work setting and dealing with confidential information You demonstrate teamwork, professionalism, integrity, and a high degree of attention to detail You have excellent organizational skills Why BDO? Our people-first approach to talent has earned us a spot among Canada's Top 100 Employers for 2023 . This recognition is a milestone we're thrilled to add to our collection of awards for both experienced and student talent experiences.   Our firm is committed to providing an environment where you can be successful in the following ways: We enable you to engage with how we change and evolve, being a key contributor to the success and growth of BDO in Canada. We help you become a better professional within our services, industries, and markets with extensive opportunities for learning and development. We support your achievement of personal goals outside of the office and making an impact on your community.   Giving back adds up: Where company meets community. BDO is actively involved in our communities by supporting local charity initiatives. We support staff with local and national events where you will be given the opportunity to contribute to your community. Total rewards that matter: We pay for performance with competitive total cash compensation that recognizes and rewards your contribution. We provide flexible benefits from day one, and a market leading personal time off policy. We are committed to supporting your overall wellness beyond working hours and provide reimbursement for wellness initiatives that fit your lifestyle. Everyone counts: We believe every employee should have the opportunity to participate and succeed. Through leadership by our Chief Diversity Equity and Inclusion Officer , we are committed to a workplace culture of respect, inclusion, and diversity. We recognize and celebrate the valuable differences among each of us, including race, religious beliefs, physical or mental disabilities, age, place of origin, marital status, family status, gender or gender identity and sexual orientation. If you require accommodation to complete the application process, please contact us .   Flexibility: All BDO personnel are expected to spend some of their time working in the office, at the client site, and virtually unless accommodations or alternative work arrangements are in place.   Our model is a blended approach designed to support the flexible needs of our people, the firm and our clients. It's about creating work experiences that meet everyone's needs and providing flexibility to adjust when, where and how we work to meet the expectations of our role.   Ready to make your mark at BDO? Click "Apply now" to send your up-to-date resume to one of our Talent Acquisition Specialists.   To explore other opportunities at BDO, check out our careers page .   #LI-ES

With over 35 years of experience, Cartel is considered one of Toronto's leading employment agencies servicing the legal community. Our clients are among the most distinguished law firms and our success lies in our applicants and their desire for the perfect career match. There is no fee to register with Cartel for any employment opportunity.   We listen. We're honest. Just ask your friends. They'll tell you. Cartel. Give us a call; we really do make the difference.     What You'll Be Doing: Prosecutions Support: Drafting and preparing documents based on the evidence  in the file for final review by legal counsel, such as disclosure briefs, document briefs, books of authorities, willsays, affidavits. Preparing conflict avoidance sheets, notices, facta and other legal documents  for filing with the CPA Ontario Tribunal, Divisional Court and the Ontario Court of Appeal. Coordinating service of documents  as well as liaising with and instructing process servers. Tracking and maintaining records  of Provincial Offences Act prosecutions and judicial review files.  Communicating with CPA Ontario Tribunal, Division Court, Criminal Court, and other Superior Court  branches to facilitate inquiries, complete document requests, obtain transcripts of external proceedings/sentencings and copies of legal cases.  Monitoring compliance with orders . Investigations Support: Preparing investigator appointment packages and correspondence  for Counsel; preparing and coordinating legal materials for Professional Conduct Committee (PCC) meetings.  Monitoring and tracking status of investigation files  including investigator reporting, budgeting and member interviews. Budget / Finance and Statistical Analysis:  Monitoring and tracking investigation / discipline costs  including recording external investigator and legal counsel invoices and accruals. Processing invoices  for payment, facilitating necessary approvals, assisting with supplier inquiries. Performing statistical analysis  of KPI for internal and external reporting. Assisting with annual departmental budgeting and reports,  updating the case management system and assisting with other administration and coordination as required.    Who You Are: A post-secondary graduate with a degree or diploma in Business, Legal Office Administration or other related discipline, or Law Clerk designation.    An excellent communicator (verbal and written) with advanced grammar and spelling abilities. A highly organized professional with excellent attention to detail, able to manage multiple tasks, meet competing deadlines and prioritize in a fast-paced environment.  A personable relationship builder – able to effortlessly interact with a wide number of internal and external professionals while remaining discreet with sensitive and confidential matters. Technically savvy and knowledgeable in Microsoft Word, Excel, PowerPoint, Outlook, Teams and Adobe Acrobat and ideally have experience with Visio, File Cloud, SharePoint, Salesforce, case management and e-discovery software. Skilled at reading and understanding business and legal documents, and ideally experienced in investigative and forensic accounting or working in a legal environment.    What They Offer: A fast-paced environment.  Collaboration, innovation and passionate professionals are at our core. We relentlessly pursue what’s next to unlock the full potential of you and us together.  Flexible work environments.  As part of the Hybrid work culture, they provide flexible, remote work options to support you in your career, in addition to in-office teamwork and collaboration. Diversity and inclusion. They recognize the value in our differences and prioritize inclusivity to bring together the best talent to protect the public, advance the profession to lead business and society forward.  Ongoing learning and career growth.  We want your career to skyrocket. We support unlimited career advancement and professional development opportunities with learning investments to promote your future growth. Thrive with us.  Focus on your well-being.  With industry leading benefits and wellness programs, including a healthy lifestyle allowance, mental health resources and more, we’re committed to your well-being.      

As a recognized national business law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy. When you start a career with Miller Thomson, you join a firm that puts its people first. We provide the opportunity to influence the course of your career, community, and workplace with the support and backing of a national organization. While teamwork and collaboration are hallmarks of our culture, we accept and encourage individuality. You can expect a friendly, safe, and supportive environment where your colleagues will rally around to help you succeed. Find the spark that will propel your career to new heights. Apply today to join a firm that is dedicated to you. We are currently seeking a Legal Assistant to join our Saskatoon Litigation team. This is an exciting opportunity for an individual who enjoys a fast-paced and dynamic role. This will offer a broad range of responsibilities and challenges that will utilize one’s strong litigation and practice management skills. This position requires a superstar organizer who has the technical knowledge and experience of handling complex files from start-to-finish. The successful candidate will demonstrate initiative, strong communication and organization skills, with a desire to work in and promote a client-first focused culture. Key Responsibilities: Practice administration: including managing email and calendar accounts, electronic/hard copy filing, processing client accounts, and coordinating meetings, appointments, travel arrangements, etc.; Drafting, preparing, amending, proof-reading, and serving of correspondence, accounts, various litigation documents (e.g. pleadings, briefs, motion records), and court forms; Preparing and maintaining a bring-forward system to diarize court filing dates, meetings, and appointments; Filtering incoming calls/mail/email and following up on various information requests, including responding to client queries, and re-routing responses appropriately to ensure high-level of client service and responsiveness; Preparing and amending prebills, and sending invoices to clients; Other duties as assigned. What you'll bring: Community College Certificate or Diploma, or equivalent combination of experience; 3 to 5 years of experience as a Litigation Legal Assistant; Experience in Civil Litigation (Federal and Superior Court procedures) will be considered an asset; Strong attention to detail with the flexibility to accommodate work demands; Excellent organizational/follow-up skills; Proofreading and accuracy are required; Excellent ability to learn new computer applications; Experience in Business Law, as asset; Ability to work independently and collaboratively within a team environment; Ability to maintain a high level of confidentiality and exercise discretion when necessary. What we offer: We believe in the importance of a Total Compensation package, ensuring our mix of salary, benefits, and perks are competitive within the market as well as a work-life balance. We offer: A comprehensive Benefits package that includes Health, Dental and Vision Care, Employee Assistance Program, Life Insurance, Short Term and Long Term Disability Insurance, 3+ Weeks’ Vacation and 10 Personal Days; A Diverse and Inclusive Workplace; Flexible working options; Maternity Leave Top-up; A Firm matching Group Retirement Savings plan; An individual TFSA with low fund management fees and competitive investment options; Employee Assistance Program to support you and your family; A wellness spending account to foster employee well-being; Professional Development opportunities; Employee appreciation events; Charitable giving programs. Who we are: Miller Thomson LLP is one of Canada’s fastest-growing national business law firms, with strategically placed offices across the country. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, business services professionals and the communities in which we practice, gives us a unique position in the Canadian legal industry. Miller Thomson LLP is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility. While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually, and only those selected for an interview will be contacted. No phone calls or agencies, please. Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodation, please inform our Talent department of the nature of the accommodation that you may require, to ensure your equal participation.

An Opportunity To Utilize Your Legal Administration Expertise With Our Investigations & Prosecutions Team CPA Ontario is currently in search of a   Professional Standards Coordinator   who will assist and support the investigations and prosecutions of complaints of professional misconduct made against members, students and firms on behalf of the Professional Conduct Committee (PCC). What You'll Be Doing: Prosecutions Support: Drafting and preparing documents based on the evidence   in the file for final review by legal counsel, such as disclosure briefs, document briefs, books of authorities, willsays, affidavits. Preparing conflict avoidance sheets, notices, facta and other legal documents   for filing with the CPA Ontario Tribunal, Divisional Court and the Ontario Court of Appeal. Coordinating service of documents   as well as liaising with and instructing process servers. Tracking and maintaining records   of Provincial Offences Act prosecutions and judicial review files.  Communicating with CPA Ontario Tribunal, Division Court, Criminal Court, and other Superior Court   branches to facilitate inquiries, complete document requests, obtain transcripts of external proceedings/sentencings and copies of legal cases.  Monitoring compliance with orders . Investigations Support: Preparing investigator appointment packages and correspondence   for Counsel; preparing and coordinating legal materials for Professional Conduct Committee (PCC) meetings.  Monitoring and tracking status of investigation files   including investigator reporting, budgeting and member interviews. Budget / Finance and Statistical Analysis:  Monitoring and tracking investigation / discipline costs   including recording external investigator and legal counsel invoices and accruals. Processing invoices   for payment, facilitating necessary approvals, assisting with supplier inquiries. Performing statistical analysis   of KPI for internal and external reporting. Assisting with annual departmental budgeting and reports,  updating the case management system and assisting with other administration and coordination as required.  Who You Are: A post-secondary graduate with a degree or diploma in Business, Legal Office Administration or other related discipline, or Law Clerk designation.    An excellent communicator (verbal and written) with advanced grammar and spelling abilities. A highly organized professional with excellent attention to detail, able to manage multiple tasks, meet competing deadlines and prioritize in a fast-paced environment.  A personable relationship builder – able to effortlessly interact with a wide number of internal and external professionals while remaining discreet with sensitive and confidential matters. Technically savvy and knowledgeable in Microsoft Word, Excel, PowerPoint, Outlook, Teams and Adobe Acrobat and ideally have experience with Visio, File Cloud, SharePoint, Salesforce, case management and e-discovery software. Skilled at reading and understanding business and legal documents, and ideally experienced in investigative and forensic accounting or working in a legal environment.  What We Offer: A fast-paced environment.   Collaboration, innovation and passionate professionals are at our core. We relentlessly pursue what’s next to unlock the full potential of you and us together.  Flexible work environments.  As part of our Hybrid work culture, we provide flexible, remote work options to support you in your career, in addition to in-office teamwork and collaboration. Diversity and inclusion.   We recognize the value in our differences and prioritize inclusivity to bring together the best talent to protect the public, advance the profession and enable CPAs to lead business and society forward.  Ongoing learning and career growth.   We want your career to skyrocket. We support unlimited career advancement and professional development opportunities with learning investments to promote your future growth. Thrive with us.  Focus on your well-being.  With industry leading benefits and wellness programs, including a healthy lifestyle allowance, mental health resources and more, we’re committed to your well-being. Who We Are: We protect the public. We advance the profession. We enable CPAs to lead business and society forward. We ensure that our 100,000 members and 21,000 students meet the highest standards of integrity and expertise. We help them stay ahead of global market trends and abreast of regulatory change. CPAs represent a globally recognized, premium designation. Our Chartered Professional Accountants are valued by organizations in all industries for their financial expertise, strategic thinking, management skills and leadership. We believe that success happens when both business and society benefit. For information on the profession visit: cpaontario.ca  We Appreciate Your Interest In CPA Ontario And This Position: At CPA Ontario, we are committed to building high-performance teams. Our selection process is thorough, and all candidate applications are reviewed. Should your qualifications and experience meet the requirements of this role, a member of our recruitment team will contact you. We encourage you to set up CPA Ontario job alerts for positions that align to your experience and career goals.  CPA Ontario is an inclusive employer. Accommodation is available under the Ontario Human Rights Code. If you require a disability-related accommodation to participate in the recruitment process, please email   accessibility@cpaontario.ca   with “Accommodation Required” in the subject line to provide your contact information. A member of the Recruitment team will contact you within 48 hours.

Location: Ottawa Office Requirement: hybrid - 2 days/week in office Hours: 35 Weekly Salary: $63,672.25 Year Reports to: Managing Lawyer - Atlantic Region Timeline : application closes November 13th   About Us   As Canada's largest environmental law charity, our mission is using the law to defend nature, combat the climate crisis, and fight for a healthy environment for all. To achieve this, Ecojustice does three things:   We go to court- Our lawyers represent citizens, environmental organizations, Indigenous leaders, organizations, and communities, sustainable businesses, labour organizations, and any other groups that share our mission. We push for better laws- Our experts testify in front of committees and make recommendations to strengthen environmental legislation. We engage the public - Our work highlights environmental issues and changes the conversation, forcing our leaders to sit up and listen.   Our team recognizes that this planet is our most treasured inheritance, and it is our imperative to be good stewards for the generations who follow us. We believe in protecting the environment while having enough time off to enjoy it.   About the Role   Supporting the Managing Lawyer, the Legal Administrative Assistant and Clinic Administrator will support our litigators in Ottawa, collaborating across Canada when needed. This role will provide specific guidance and carry out a variety of day-to-day functions to assist staff lawyers and other team members with their everyday practice management.   Ecojustice also has a partnership with the University of Ottawa, jointly running the University of Ottawa-Ecojustice Environmental Law Clinic. This role will provide administrative support to the functions of the Environmental Law Clinic and the Ottawa Office.   Responsibilities   The Legal Administrative Assistant and Clinic Administrator will provide legal administrative support to the Managing Lawyer and our litigation team in Ottawa, collaborating across Canada when needed. They will provide specific guidance and carry out a variety of day-to-day functions to assist staff lawyers and other team members with their everyday practice management.     In addition, Ecojustice has a partnership with the University of Ottawa, jointly running the University of Ottawa-Ecojustice Environmental Law Clinic. This role will provide administrative support to the functions of the Environmental Law Clinic and the Ottawa Office.     Responsibilities     As a key member of our Ottawa team, you will be responsible for:     Litigation support including drafting legal documents, serving, filing, and submitting court and tribunal filings Record keeping including maintaining litigation records, library and filing systems. Coordinate people and projects including summer and articling students, program and office communications Administration for classes at the University of Ottawa – Ecojustice Environmental Law Clinic, including online course work administration, communication, coordination with students, booking guest speakers, etc. Ensuring smooth operations of the Ottawa office including management of facilities, mail, equipment, and office supplies     Role Success   Typically, we find that people who succeed in this role bring:     Legal Administrative Assistant Certificate or an equivalent combination of training, education, and experience. 5 years of direct experience in administration preferably as a Clerk or Legal Administrative Assistant, including experience in drafting court documents and assisting with court procedures (serving, filing). 1 year of litigation support experience Experience with Outlook email and calendar management Experience with Adobe and Microsoft Office Suite – Word and Excel Direct experience supporting an office, preferably in a legal/law office; general office administration experience. Professional written and verbal communication in English Bilingual in French and English is an asset but not a requirement     Our Commitment To Justice, Diversity, Equity, and Inclusion (JEDI-R)   We are committed to embedding our commitment to justice, equity, diversity, inclusion, and reconciliation into all aspects of our organization. We value candidates who enjoy building meaningful, collaborative partnerships with equity-deserving groups and operationalizing JEDI-R values in day-to-day practices and operations.   We encourage applications from people with relevant job-related skills and who come from communities that have been structurally marginalized based on race, religion, nationality, social or ethnic origin, sex, age, disability, sexual orientation, gender identity and/or expression.   Members belonging to equity deserving communities can self-identify during the application process if they choose to do so.   Great Reasons To Join Us     Recognized as one of Canada’s Top 100 charities by Charity Intelligence. Hybrid, remote, or full office setup including a $125 stipend for green transportation if you select hybrid. 3 weeks of vacation increasing every two years of service up to 6 weeks Annual winter break 5% salary RRSP contribution after 1 year 13 public holidays (including National Day for Truth and Reconciliation) and two additional floater days 4 hours per month of paid personal life organization time Additional flexible leave policies that accommodate physical and mental health leave, caregiving responsibilities, volunteering, and other life events. 100% employer-paid extended health benefits package, including up to $1500 per year of mental health coverage and employee and family assistance program $500 per year wellness spending account Parental leave top-up for birthing and non-birthing parents. Colleagues dedicated to environmental impact through their work at Ecojustice (99% mission alignment rating from internal surveys). A culture of collaboration where employees are fostered by their managers (97% manager relationship rating from internal surveys). Learning opportunities to further our strategic commitment towards justice, equity, diversity, inclusion, and reconciliation.     Our Commitment to Transparency and Workplace Accessibility   As a charity, our value proposition is that of a mission-based organization, offering high-value benefits and perks. We are consistently benchmarking base pay to the non-profit industry and relevant areas of expertise to ensure we are both competitive and fair. Transparency, as well as diversity, equity, and inclusion are important to us. We post predetermined salaries to ensure that the hiring process and compensation are equitable for all.     Ecojustice strives to ensure that our online application system and recruitment process are accessible to individuals with different abilities and encourages candidates to contact careers@ecojustice.ca for any accommodation requests.

48331 - Toronto - Regular - Ongoing   Hydro One is proud to be the largest electricity transmission and distribution provider in Ontario, serving nearly 1.4 million customers. We have a long history in the industry with our roots dating back over 110 years to 1906. Since then, we have worked to grow and evolve to meet the changing needs of our customers and communities across Ontario. Today, we’re focused on providing exceptional customer service and ensuring we are building safe communities where we live, work and play. It’s an exciting time to join the team at Hydro One!   Assistant Law Clerk   General Accountabilities: Provide support to one Assistant General Counsel, two litigation lawyers, and one employment/labour lawyer Assist in the coordination and scheduling of meetings, court hearings, mediations and discoveries Managing calendars and deadlines Drafting, serving and filing legal documents Coordinating and instructing process servers Expense reporting Maintaining a physical and electronic filing system Ability to work independently at times as well as in a team environment.   Specific Accountabilities: Drafting legal documents, including but not limited to pleadings, motions, briefs and routine correspondence with the use of templates, where available. Prepare, maintain and file documentation as required Supporting investigations in the defence or prosecution of cases against the company Opening and closing files Provide overall administrative support. Other duties as required   Selection Criteria/ Essential Knowledge : Proficient in Microsoft Office Applications including Microsoft Outlook, Word, Excel, and PowerPoint Good working knowledge of Caselines Proficiency with the Rules of Civil Procedure Ability to multi-task and manage priorities to meet deadlines Minimum 5 years’ experience working as a Law Clerk or similar roles Completion of a Law Clerk Diploma is an asset Essential Competencies Requires a high proficiency in English grammar to prepare concise and effective correspondence, legal documents, briefs, and other court materials Excellent organizational skills and the ability to redefine priorities when necessary. Ability to work in a collaborative manner within the department and with staff in other departments is essential. Strong attention to detail to be able to analyze legal documents for accuracy. Ability to handle sensitive or private information Ability to work in a fast-paced environment with a high sense of urgency.   At Hydro One we understand that the success and strength of our business rests with our people. When we develop their skills, we are investing in both their success and ours. To secure the best talent, we seek to create a workforce that reflects the diverse populations of the communities where we live and work and to create a culture based on safety, innovation and inclusiveness.   We are honoured to be recognized by Forbes in its list of Canada’s Best Employers for 2023.   Thank you for considering a career with Hydro One, we welcome applications from all qualified candidates. If you are having difficulty using our online application system and you need an accommodation due to a disability, please email careers@hydroone.com. Hydro One will provide reasonable accommodation for qualified individuals with disabilities in the job application process.   Please note this email is only for accommodation requests. Resumes sent to this email address will not be considered.   Deadline: October 30, 2023   In the event you are experiencing difficulties applying to this job please consult our help page here. Job Segment: Law, Telecom, Telecommunications, Administrative Assistant, Clerical, Legal, Technology, Administrative, legal job board

Loopstra Nixon LLP, a mid-size Toronto law firm, is seeking entry level Legal Assistants to join our various fast-paced practice areas. The successful candidate should be organized, proactive, a team player and confident in supporting multiple lawyers. This role is an in-office position. A successful candidate can choose to work from the Downtown Toronto or Etobicoke office. DUTIES: Prepare and draft correspondence Prepare monthly pre-bills Work on multiple transactions and matters simultaneously Organization and maintenance of lawyer files Scheduling meetings and maintaining lawyers’ calendars Administrative support, including opening and closing files and docketing Assist with responding to telephone inquiries, faxes and emails Assist with preparation of closing documents Maintain file and critical dates lists REQUIREMENTS: University degree or college diploma (Legal Administration or Law Clerk diploma preferred) Excellent oral and written communication skills Decisiveness and ability to carry out responsibilities with minimal direction/supervision Detail oriented with strong organizational skills Strong Microsoft Office Skills (Excel / Word / Outlook) Previous administrative experience is an asset. Job Types: Permanent, Full-time Salary: From $45,000.00 per year      

About Dalhousie University Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018. Job Summary Dalhousie Legal Aid was the first legal service for low income communities in Nova Scotia and is the oldest clinical law program in Canada. It is also the only community law clinic in Nova Scotia. The Clinic is a unique partnership of community groups, law students, community legal workers and lawyers working together and is operated by the Schulich School of Law. Reporting to the Office Manager, the Legal Assistant supports the Executive Director in the administration of the legal clinic and provides specialized legal support to the lawyers and law students in the clinic. Key Responsibilities For the Executive Director and three staff lawyers, provide administrative support, which includes formatting and/or preparing correspondence, reports, memoranda, affidavits, facta, legal and court documents, etc. Materials prepared include regular use of legal terminology and a knowledge of court proceedings at all levels. Using Excel spreadsheets, maintain billing of client files for Executive Director and three staff lawyers. Draft and distribute materials for monthly Board of Trustees meetings and support the Board of Trustees in arranging committee meetings, filing documents, and maintaining records. Act as a resource to law and social work students, ensuring students are aware of, understand, and follow office procedures, proper use of legal forms and documents, and process questions are answered. Reconcile monthly trust accounts and arrange annual audit and report, as well as reconcile credit card account monthly. Maintain a client database, inputting all new clients, and preparing monthly caseload reports for staff and students. Note Due to operational requirements, the successful applicant is required to work in-person on campus. Required Qualifications Legal assistant certificate or paralegal course, with five years’ experience in a legal environment (or equivalent combination of training and experience). Strong computer skills, including Office 365 (Outlook, Word, Excel) and Adobe. Strong verbal and written communication skills, with excellent proofreading skills and attention to detail. Ability to work independently and follow instructions with minimal supervision. Ability to work collaboratively and willingness to learn and contribute to the team. Commissioner of Oaths or eligible for appointment as such is required. Assets Experience using Legal Files or similar legal case management system. Job Competencies The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies (https://www.dal.ca/dept/leaders.html), in particular: Respect & Inclusion Adaptability Knowledge & Thinking Skills Communication Service Additional Information Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program. Application Consideration Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit. We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources. Diversity Statement Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. Posting Detail Information   Number of Vacancies 1

Job Purpose: The Document Specialist’s primary responsibility is to plan, coordinate and retrieve Domestic Bank documents and vouchers from a variety of external sources as a result of requests received from external third parties. The Document Specialist will require an excellent knowledge of Bank processes and procedures with regard to the storage and retention and thorough understanding of Bank documents and vouchers as well as highly developed communication and organization skills in order to execute and prepare detailed and complete packages of information. The individual will be a flexible team player capable of addressing the multiple and sometimes conflicting needs of partners to assist them in completing their investigations efficiently.   Is this role right for you? In this role, you will: 1. Ensure the completeness and accuracy of the documentation provided to a variety of internal and third party requestors by: Self-assigning requests for documentation received from a variety of sources daily; Ensuring there is a complete understanding of the requirements of the order, clarifying as required with the requestor; escalating to supervisor if a requirement is unusual or unfamiliar   2. Document and track procedures and steps in a systematic and organized way: Input folder notes in case file for larger files to assist with control of receipt and disbursement of documentation; Preparing correspondence that includes a cover letter for all completed orders, preparing an affidavit and certifying copies as required; Preparing invoices for orders where there is an opportunity for cost recovery; Ensuring the documentation provided adheres to the privacy requirements   3. Contribute to the overall effectiveness and efficiency of the Department by: Recording time spent on each type of file worked in Content Manager; Sharing the emails and compliments received from our customers with the team; Recommending changes to existing document retrieval processes to enhance performance;\ Assisting in identifying and documenting new processes as they arise. Sorting and distributing the mail, ordering supplies.   4. Ensure that customer service provided is of the highest quality by: Assessing the requests to ensure the retrieval timelines provided in the orders can be achieved; Negotiating with internal or external customer in advance if there is a problem with the suggested timelines; Escalating to the Supervisor of any timeline concerns with cases/requests   5. Negotiating with the requestor to review statements and only request supporting documents as it relates to the case/investigation. Assist the Department in identifying potential efficiencies and maintaining costs by: Reviewing each request, to ensure only necessary supporting documents are being requested to limit the costs associated; Ensuring invoices are completed for requests where cost recovery is possible; 6. Ensure the confidentiality and privacy of information is maintained at all times, as per the Bank’s guidelines   Do you have the skills that will enable you to succeed in this role? - We'd love to work with you if you have: High School education and/or minimum 2+ years of relevant work experience Thorough knowledge of communication skills; verbal, written and electronic Working knowledge of the Bank’s systems (CIS, AS400,IRIS, Content Manager, Web IR, Intralink) Thorough knowledge of basic PC applications (e.g., Microsoft Office,) Thorough knowledge of the Bank’s process for storage/retention of vouchers/documents Thorough knowledge of the Bank’s retail and small business products and services. Thorough knowledge of the Bank’s Privacy & Confidentially Agreement. Ability to gather, analyze, organize, document and present large volumes of information in a succinct and organized manner.   Location(s): Canada : Ontario : Toronto Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets. At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.    

Legal Intake Specialist Are you an exceptional communicator with a passion for providing top-notch customer service? Do you have a knack for identifying legal issues and assessing case potential? If so, we have an exciting opportunity for you to join our renowned law firm as a Legal Intake specialist/Customer Service Concierge.   About Us At Pace Law Firm, we pride ourselves on delivering unparalleled legal services and achieving remarkable results for our clients. Our team of dedicated attorneys is committed to excellence, professionalism, and upholding the highest standards in the legal profession. As a Customer Service Concierge, you will play a pivotal role in our mission to assist individuals seeking legal representation.   Job Responsibilities: Responding to Incoming Calls: As the Customer Service Concierge, your primary responsibility will be to handle incoming calls and inquiries from potential clients or individuals seeking legal assistance. Providing Information and Guidance: As the first point of contact for potential clients, you will inform them about our law firm's services, fees, and any initial steps they might need to take. Your knowledge and guidance will help potential clients understand the legal process better. Conducting Initial Interviews: You will conduct initial interviews with callers to gather essential information about their legal matters. This involves actively listening to their concerns, asking relevant questions, and displaying empathy to build a positive rapport with potential clients. Identifying Legal Issues: It is crucial to identify the legal issues involved in each potential case. Through effective questioning and probing (scripts), you will accurately determine the nature and scope of the legal matters presented by callers. Assessing Case Viability: Your role involves skillfully screening potential clients to assess the viability of their cases. By evaluating the information gathered, you will help determine if the legal matter aligns with our law firm's practice areas and merits further consideration. Collecting & Documenting Information: You will be responsible for collecting all necessary details from each call, such as the potential client's name, contact information, key dates, and any relevant facts related to their legal issue. You will document the information collected during interviews for future reference and potential follow-ups. Maintaining Communication: Building and maintaining positive relationships with potential clients are vital. You will keep open lines of communication, ensuring callers receive timely updates on the status of their inquiries. Referring Cases: In situations where our firm cannot take on a case, you will be responsible for professionally referring potential clients to other law firms or appropriate personnel & other legal resources, ensuring they receive the assistance they need. Ensuring Confidentiality: Client confidentiality is of utmost importance. As the Customer Service Concierge, you will uphold strict confidentiality standards, ensuring all potential client information remains private and secure. CRM system management: You will be responsible for efficiently overseeing and maintaining our CRM (Customer Relationship Management) system. Your duties will involve accurately inputting and organizing client information, tracking client interactions, and actively contributing to the enhancement of our client relationship processes CRM.   Qualifications: Proven experience in customer service, call handling, or a related field. Excellent verbal and written communication skills, with an empathetic and courteous approach. Ability to identify legal issues and assess case potential accurately. Knowledge of the legal industry, practice areas, or prior experience working in a law firm is a plus. Demonstrated ability to work collaboratively in a team-oriented environment. Commitment to upholding ethical standards and maintaining client confidentiality. Bachelor's degree or equivalent experience preferred.   Benefits: Healthcare Coverage: Your well-being matters to us. We provide comprehensive health, dental, and vision insurance plans, ensuring you and your eligible dependents receive the medical care you need. Professional Development: We believe in continuous learning and growth. You will have access to opportunities for professional development, training, and workshops to enhance your skills and advance your career. Paid Time Off: Your well-being includes time to relax and recharge. We provide paid time off, including vacation days, sick leave, and personal days. Team Environment: Joining our law firm means becoming part of a collaborative team. You'll work in a supportive and inclusive environment, where your contributions are valued.   Pace Law firm is an equal opportunity employer and encourages applications from all qualified candidates. If you require any accommodation during the application process, please contact HR at Hr@pacelawfirm.com .

ABOUT GOWLING WLG At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do. Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals. Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions. PROFILE Performs full legal administrative work of a responsible and confidential nature for one or more professionals for our Advocacy department. This position receives some direction or guidance; most tasks and objectives are accomplished independently. RESPONSIBILITIES Organize and expedite the flow of work through the Professional’s office, initiating follow-up action. Prepare: Legal documents with little or no direction according to general precedents or instructions from Professional. Letters, memos, etc. of a confidential nature, which may be drafted independently for review by supervisor or may be prepared from dictation or hard copy. Liaise between the Professional’s various internal and external individuals, groups, and clients at all levels. Forward or respond to routine correspondence not requiring the Professional’s attention. Manage the bring-forward or diary system/database to ensure important dates/deadlines are met. Prepare special reports, which may include gathering, analyzing and summarizing data. Exercise initiative and judgment to relieve Professional of administrative detail. Create, monitor and maintain client files for better file management and client service. Coordinate administrative tasks e.g.: accounting; opening and closing files; docketing; billing; etc... Any other duties as required.   QUALIFICATIONS Legal Assistant Certificate/Diploma. Eight (8) years or more as a Legal Administrative Assistant. Fluent bilingualism (French/English). Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner. Ability to use discretion when dealing with confidential information. Capacity to work independently, as well as in a team environment. Produce a high quality and quantity of work product, occasionally under tight timelines. Able to prioritize and to redefine priorities when necessary. Handle stress in a business-like manner. Knowledge of Microsoft Office Suite Gowling WLG employees benefit from a hybrid work environment. Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know. While we appreciate all applications received, only those candidates selected for an interview will be contacted.

Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is working towards being the greenest city in the world. Named among Canada's Top 100 Employers, BC's Top Employers, and Canada's Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, decolonization, equity and outstanding quality of life for all residents. Consider joining our committed team of staff and being part of an innovative, inclusive and rewarding workplace.     Main Purpose & Function The Legal Assistant I will provide a full range of senior legal assistant support for two or more in-house lawyers in the Litigation Practice Group in the Law Department at the City of Vancouver. The incumbent will have current and specialized legal skills and expertise directly related to one or more practice areas in this Practice Group.     Specific Duties & Responsibilities Provide senior legal assistant support on a wide range of specialized and often complex legal documents and correspondence (including routine and non-routine correspondence and legal opinions) concerning civil litigation; Assist lawyers in the Litigation Practice Group with the organization, co-ordination and management of legal files from creation to close. Work is performed in accordance with established standards and procedures and includes: creating, maintaining and updating of a variety of records relating to litigation matters in progress; establishing, updating, maintaining and monitoring appropriate bring forward and limitation date systems, including determining, tracking and monitoring due dates; obtaining Court dates or City Council Hearing dates and setting matters for Trial or Hearing, diarizing appropriate dates, and assisting lawyers in all aspects of preparing a case including following up and resolution of outstanding matters with internal and external contacts to ensure appropriate completion of matters and/or readiness for Trial or Hearing; liaising with others (internal and external) to provide and receive information; and providing administrative support to assigned lawyers; Record, track and report on department statistics relating to the work performed.     Practice area responsibilities include: General Litigation and/or Enforcement: Assists lawyers with litigation files (which may include matters relating to general/civil litigation, injunctions, business license hearings, chauffeur permit appeals and/or coroner’s inquests, including: prepares, compiles, organizes, processes, reviews, revises, formats, completes (including arranging for and/or swearing of Affidavits) and files a wide variety of court documents in appropriate Court Registry (at all levels of Court); arranges for service of documents as and when required; prepares evidence books and distributes, where required; notifies, subpoenas and schedules witnesses for Trial or Hearing; creates Lists of Documents; and conducts searches and obtains and organizes materials (including preparing pleadings binders as and when required) and other information for review by lawyer(s) Performs other duties and responsibilities as assigned     Qualifications Education and Experience: Completion of Grade 12 plus several years’ recent related experience as a senior Legal Assistant in British Columbia with specialized skills and expertise pertaining to the Litigation Practice Group generally and the indicated practice area(s) specifically, or an equivalent combination of experience and training.     Knowledge, Skills and Abilities: Thorough knowledge of legal procedures (including regulations and practices), forms and documents and legal terminology relating to the specified practice area(s), which may include specific knowledge of procedures and requirements regarding any or all of the following: Small Claims Court, Supreme Court of BC, BC Court of Appeal; Supreme Court of Canada; Federal Court of Appeal; Ability to prepare, review and process a variety of legal and other documents related to the specified practice area(s); Ability to conduct searches at the Land Title Office and Registrar of Companies Office; Ability to electronically file court documents; Ability to adequately prioritize matters; Ability to maintain a high level of accuracy and attention to detail in work product; Considerable knowledge of legal office or legal department operations, procedures and policies; Considerable knowledge of business English, spelling, grammar, punctuation Excellent communication skills, both written and oral, and a demonstrated ability to deal tactfully and effectively with professionals, the public and internal departments; Advanced word processing skills utilizing the full MS Office suite of tools; Considerable skills with a legal document management system, legal matter management system and litigation case management software; Ability to learn and adapt to new computer systems and technology; Ability to exercise independent judgment within established procedures and guidelines, Ability to understand, take direction and follow oral and written instructions; Ability to work well with minimal supervision, under pressure, in a high volume environment, handling multiple tasks and managing frequent interruptions, changing priorities and tight timelines     Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work remotely 1 – 4 days a week from locations that are a daily commutable distance from their work at a City worksite. At this time this position is eligible to be part of the Flexible Work Program.     The City’s COVID-19 vaccination policy is currently suspended and as a result, vaccination against COVID-19 is not required at this time. However, should circumstances change and the City deem it necessary to re-introduce such policy, you may be required to provide proof of vaccination against COVID-19 in order to be eligible to continue performing your duties.     Business Unit/Department: Law Department (1040) Affiliation: CUPE 15 Non Pks Employment Type: Regular Full Time Position Start Date: November, 2023 Salary Information: Pay Grade GR-019: $31.56 to $37.12 per hour     Application Close: October 8, 2023 At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve. Indigenous peoples, people of colour, 2SLGBTQ+ persons including all genders and persons with disabilities are encouraged to apply. Accommodations will be provided upon request during the selection process. Learn more about our commitment to diversity and inclusion.     Before you click Apply now on the clear legal job board

Ballard Power Systems has an opening for a dynamic Legal Assistant to support the Legal Department that includes a team of 4 lawyers and 2 patent agents. This position is regular, full-time at 5 days (40 hours) per week. Reporting to the Director, Legal, the successful candidate will be highly motivated, energetic, proactive, and will be responsible for a wide range of duties. Responsibilities: Receiving and processing Confidentiality Agreement requests, filing executed agreements and following up on reminders; Updating and maintaining files, records and contract templates in contract management system; Assisting and coordinating with SEDAR and EDGAR filings; Independently performing special projects of a confidential nature; Processing invoices and expense reports for the Legal Department; Monitoring and managing legal team calendar; and Maintaining and updating contents that belong to the Legal Department on Ballard’s intranet. Requirements: Graduated from a recognized Legal Assistant program in Canada (or equivalent) or applicable work experience; 3 to 5 years experience in a law firm or in-house setting; Excellent computer and technical skills in all aspects of MS Office Suite (Outlook, PowerPoint, Word, Excel); Ability to work independently, think strategically, and to anticipate unspoken needs; Ability to maintain confidentiality and integrity in all aspects of work; Strong organizational skills and attention to detail required; Exceptional interpersonal, organizational and communication skills (oral and written); Ability to take initiative, be responsive, proactive, detailed, flexible, professional and a great team player; and Ability to work from our office in Burnaby for a minimum of 2 to 3 days per week. Our Values Listen & Deliver | Quality. Always. | Inspire Excellent | Row Together | Own It Ballard values diversity in the workplace and is committed to Employment Equity. We encourage applications from all qualified candidates on the clear legal job board.

About Us: Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada’s most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary. Our Culture: At Cassels, our mission is to attract, retain and promote individuals of exceptional ability and talent from as broad a range of backgrounds as possible. We offer meaningful career opportunities, invest in professional growth, and foster an inclusive environment. Our Firm’s success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all. Role Overview: Our Toronto office is currently recruiting for a Legal Assistant – Document Specialists to work evenings in the Document Production Department. This role requires a candidate who has excellent interpersonal skills, the ability to take initiative, and work with minimal supervision as well as work as part of a team. The successful candidate will be responsible for: Drafting and preparing correspondence for professionals using precedents. Correcting/Formatting corrupted documents Troubleshooting technical issues with documents. Revising documents as per professionals' mark-ups. Applying proofreading and editing skills to documents and correspondence. Converting documents from various versions to Word using styles and cross-references. Scanning closing book documents to PDF and creating electronic version. Printing and sorting documents. Transcribing documents including letters, memos, and correspondence or copy-typing handwritten notes. Providing support to lawyers, articling students, law clerks and staff as required and requested. The successful candidate must have the following education, experience and/or demonstrated skills: College Diploma in Legal Administration. A minimum of 5 years as a legal assistant/document specialist in a similar environment. Proficient in MS Office 2007. Advanced computer skills in Microsoft Word, Excel and PowerPoint, Visio, Kofax, Adobe Professional, iPro Eclipse, Internet applications and digital dictation software. Strong administrative and organizational skills as well as above average attention to detail. Ability to work under pressure, be flexible and adapt to changing situations easily. Ability to work well with all types of personalities and levels of responsibility. Ability to manage multiple priorities, meet deadlines and exhibit sound judgment. Exceptional communication skills. Excellent interpersonal skills and very customer-service oriented. Ability to take initiative, work with minimal supervision as well as work as part of a team. Employment Type : Permanent, Full-Time - Fully Remote Monday – Friday - Evenings: 2pm onwards (7 hours shifts, 1 hour break) – Flexible What we offer: Competitive compensation + Extended Health & Dental Care RRSP Matching Program Education/tuition allowance Fitness Reimbursement Program Diversity and Inclusion Centric Culture A Culture of Wellness: Cassels recognizes the importance of wellness and provides a comprehensive program that addresses the mental and physical well-being of our employees by providing resources, services, training and support on an ongoing basis. A fully stocked kitchen with healthy snacks, plus coffee, tea, and drinks throughout the year. A business casual dress code (client/day specific) Employee referral bonus. A hybrid work environment Cassels is an equal opportunity employer with a strong commitment to diversity, inclusion, equity and an accessible environment. We encourage applications from all qualified individuals and will provide appropriate accommodation for candidates with disabilities or accessibility needs throughout the recruitment process, upon request. Please contact our recruiter for any questions, accommodations or specific requests. . We wish to thank all applicants for their interest, however, only candidates selected for interviews will be contacted. We regret that we are unable to respond to individual inquiries about application status, unless required for accommodation purposes. Job Type: Full-time Salary: Up to $60,000.00 per year

Reporting to the Supervisor, Legal Support Services (LSS), the Legal Support Services Assistant will act as document specialist with a focus on corporate and real estate documents supporting our Toronto, Ottawa and London, UK offices. Hours of work are from Monday to Friday, 9:00 a.m. to 5:00 p.m. Occasional pre-authorized overtime may be required to meet client needs. We are currently working a hybrid work arrangement. At Fasken, success means: Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community Working collaboratively – you’re a self starter who values working in a collaborative team based environment Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties Approaching your work with agility and the willingness to learn and utilise new technology Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues Treating sensitive and confidential matters with discretion and diplomacy at all times Primary Responsibilities Managing intake of work, logging incoming work requests and coordinating to meet deadlines Creating, transcribing, editing, formatting and proofreading a variety of legal documents, spreadsheets, and presentations Troubleshooting document issues and assisting with advanced document processing tasks such as mail merges, conversions, org charts, tables, graphs, excel charts, hyperlinks, bookmarks and cross-referencing Preparing closing books including bookmarking of documents Liaising with and providing exceptional client service to our Toronto, Ottawa and London, UK firm members Collaborating with and mentoring new team members in person and via Teams screensharing Assisting with other administrative tasks and assignments Required Knowledge and Experience Advanced-level technical skills in MS Office 365 (including Word, Excel, PowerPoint, Outlook), Adobe DC and iManage, etc. MOS Certification would be an asset. Completion of a post-secondary Legal Assistant or Law Clerk course A minimum of three plus years of previous law firm experience as well as a recognized certificate in legal office administration (large firm experience would be an asset) In-depth understanding of business and legal terminology Diversity and Inclusion At Fasken we are committed to creating a diverse, equitable and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm. Accessibility and Accommodation We always strive to provide an accessible candidate experience. Reasonable accommodations are available on request for eligible candidates. Background and Reference Checks Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications. Your Application We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted on the legal job board. NO AGENCIES, PLEASE.      

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to further your career or carve out a new path. Osler is currently seeking a Legal Assistant to join our Ottawa team. The ideal candidate will have a background in Legal Assistance with experience in Tax Law with a focus on Litigation and Federal Court matters, but we will consider a strong Legal Assistant from other areas. The focus of the position is to provide exemplary legal support for our Partners, allowing for the concentration to be on providing exceptional legal services to our clients. Major Responsibilities and Duties: Clerical support such as answering the telephone, e appointments for lawyers, maintaining lawyer’s calendars and reminding lawyers of deadlines; makes travel/accommodation arrangements on behalf of legal professionals, handling of expense claims. Perform client account administration which includes receiving, reviewing, editing and drafting e-prebills; preparing invoices for review by legal professionals; receiving and preparing accounts for finalization and preparing subsequent correspondence and addressing client inquiries regarding billings; receiving and preparing monthly summary statement of certain client invoices. Perform other duties as assigned. Position Requirements: Completion of a Community College Secretarial program Experience working with Tax Law, Federal Courts, litigation in a professional office or legal environment is ideal but will consider other areas of Law Excellent communication and interpersonal skills required to deal with a variety of internal and external contacts Ability to multi-task, organize and manage multiple priorities and respond to requests from a wide range of stakeholders Excellent writing skills to effectively draft legal documents Ability to learn new technology and adapt to new systems and processes We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. For the safety of firm members and visitors, Osler is committed to complying with the recommendations of public health authorities, including with respect to adopting mandatory vaccination policies. Employment at Osler is therefore conditional on complying with any vaccination policies that Osler may adopt from time to time in response to the recommendations of public health authorities. Accessibility and Accommodation We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process. Background and Reference Checks Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications. If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada’s leading law firms, please reply in confidence with a cover letter and résumé by the closing date. No agencies or phone calls please on the legal job board.

We are currently seeking a Legal Administrative Assistant to come onboard and join the Stikeman Elliott Float Team! Our ideal candidate has 3+ years of legal assistant experience, exercises sound judgment in a variety of situations, and has the ability to balance multiple priorities. If you're a detailed and organized self starter who thrives in a fast-paced environment, we want to hear from you! For the 14th consecutive year, Stikeman Elliott LLP has been named Best Employers in Canada. Being awarded this recognition is a testament to the exceptional workplace that our hardworking and dedicated people have created. We want you to join the team! Principle Duties & Responsibilities: Draft, prepare, and compile various types of correspondence, pleadings, documentation, and court forms as dictated or prepared in Word, Excel, PowerPoint, or Outlook. Provide coverage, as assigned, to our legal administrative assistants across various practice areas. Provide administrative support for special projects for business services, as assigned. Open and close client files while adhering to process requirements for new file intake and file closing guidelines. Prepare expense reports, docket entries, client accounts, e-billing, A/R status and collection. Engage in team support when appropriate and necessary. May perform other duties or projects, as assigned. Qualifications: Legal Assistant diploma from an accredited college A minimum of three (3) to five (5) years of legal assistant experience Previous experience on a float or resource team is considered an asset Previous experience in a large law firm setting is considered an asset Experience with iManage and/or Intapp Open considered an asset Proficiency in MS Office with a high level of overall technical ability Strong interpersonal and communication skills (both written and verbal) Exceptional attention to detail and proofreading ability Ability to handle multiple competing and urgent deadlines Ability to work independently in a fast-paced, team-oriented environment. Professional, accountable, responsive, and proactive. At Stikeman Elliott, diversity, equity and inclusion are integral parts of who we are. Our culture attracts talented individuals that hold unique beliefs, orientations and perspectives, but share an approach to the way we do business. Our growing global client base benefits from the broad range of legal talent at our firm, comprised of people from different backgrounds and abilities who hold varied skill sets and forms of expertise. Stikeman Elliott is committed to accommodating people with disabilities as part of our hiring process. If you have special requirements, please advise Human Resources during the recruitment process. We thank all applicants for their interest, however, only those selected for an interview will be contacted. Our firm has a COVID-19 Vaccination Policy which requires all firm members to be fully vaccinated with a Health Canada approved COVID-19 vaccine. You will not be asked to disclose your vaccination status during the interview process. If you are offered employment, you will find a vaccination clause in your offer of employment providing that prior to commencing any employment with the Firm, you must be fully vaccinated for COVID-19 and provide proof of a Health Canada approved COVID-19 vaccination. The Firm will make reasonable accommodation efforts if you cannot be vaccinated due to medical, religious, or other grounds to the extent protected by applicable human rights legislation.      

JOB SUMMARY Legal Services provides a comprehensive and complex range of legal services to elected officials, all City of Ottawa departments, and various boards and commissions (i.e. Ottawa Police Services Board, Ottawa Community Land Development Corporation and the Ottawa Public Library), in the areas of civil litigation, labour and employment law, prosecutions, and corporate, municipal, planning, development, environmental, and commercial law. You are responsible for providing administrative, secretarial and clerical services to the managers and lawyers within Legal Services. EDUCATION AND EXPERIENCE Completion of 2 year Legal Secretarial program Minimum of 3 years of related legal experience KNOWLEDGE General and legal office procedures and practices, file systems and general office equipment Microsoft Suite (Outlook, Word, Excel, Power Point) City policies and procedures Knowledge of applicable health and safety legislation, including the rights and duties of workers. COMPETENCIES, SKILLS AND ABILITIES Coordinate and prioritize work Communicate effectively with a wide range of staff, clients, developers and external law firms Manage information pertaining to projects and files Maintain a "Bring ForwardTickler" system Compose correspondence Maintain confidentiality Operate word processing equipment, transcriber and other office equipment Arrange meetings and travel Research, compile and summarize data to facilitate preparation of documents and reports Effective interpersonal skills Work independently Use discretion and tact and maintain confidentiality Reliable, thorough and detail-oriented WHAT YOU NEED TO KNOW Language Requirement: English oral, reading, writing You may initially be paid 95% of your starting rate of pay, in accordance with the terms and conditions. Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.     We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.     The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual orientations, classes, gender identities and expressions. Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire.     The City of Ottawa provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.     Accessible formats and communication supports are available upon request. Please contact the HR Service Centre at 613-580-2424, extension 47411.

Section: Legal Services Division: Legal and Clerk's Services Department: Corporate Services Initial Reporting Location: Tom Davies Square Job Status: Limited position Affiliation : Inside Unit Estimated Probable Duration : Seven (7) months (may be extended) Hours of Work : 70 hours bi-weekly Shift Work Required : No Range of Pay : Group 9 - $27.90 to $33.01 per hour Development Opportunity Range of Pay: $27.19 to $31.56 per hour. The successful candidate to a development opportunity will be paid at the reduced range until the minimum qualifications have been met. The start date will follow the selection process. This position is not eligible to work remotely This job is being posted as a Development Opportunity . Should there be no fully qualified candidate for this position, a candidate who can be expected to meet the required qualifications within a reasonable period of time may be considered for this position as a development opportunity. Characteristic Duties: Under the general supervision of the Deputy City Solicitor. Act as Receptionist for the Section; answer and screen calls, respond to general inquiries, provide information to Councillors and staff, direct public to appropriate staff. Take and transcribe dictation via mechanical recorder and shorthand from the Solicitors. Draft correspondence and various legal agreements under the supervision of the Solicitors. Prepare by-laws, as required. Type various reports, agreements, documents and forms, (e.g. appraisals, court documents, confidential reports, mortgages/charges, contracts, etc.), and arrange for their execution and approval by CGS Officials, as required. Assemble and compile information for the processing and discharging of all agreements, charges/mortgages, etc. and prepare such documents and related correspondence. Contact and make arrangements with individuals/lawyers to review and explain, as necessary, the various agreements, contracts, mortgages/charges, etc. Arrange for appropriate signatures, calculate fees and issue receipts. Prepare covering letter to accompany all documentation, as necessary, and refer to appropriate officials for authorization. Prepare reporting letters and circulate to appropriate departments. Prepare all necessary documentation for agreements, easements, etc. to be forwarded to the Land Registry Office. Ensure that all postponements of charge, etc. are received, for registration at the Land Registry Office. Forward information received from the Land Registry Office to the Clerks Department and other interested departments/individuals/ organizations. Review regulations and bulletins concerning registration of documents and amendments to legal forms. Arrange for payout figures of charges/mortgages, agreements, etc. and arrange for the closing of deals at the Land Registry office, (e.g. agreements, charges/mortgages). Make travel arrangements for the City Solicitor and Section staff; ensure expense claims are processed through the Finance Division. Schedule appointments, book meetings; assist Section staff during periods of vacation overload and absences. Attend meetings to take minutes, as required; prepare agendas and minutes for same. Receive, record, and file mail, log action taken, retrieve appropriate background material in accordance with established procedures. Develop and maintain filing system for Legal Services Section and maintain a bring forward (BF) system to follow up with staff as required. Maintain attendance records, vacation schedules, travel approval and expense forms, Human Resources and Payroll forms. Maintain budget statistics for Legal Services Section. Maintain, order and receive all office supplies in accordance with established procedures. Develop and maintain a thorough working knowledge of CGS's Safety Manual and the applicable Provincial Legislation listed therein. Perform other related duties as required. Qualifications: Successful completion of Secondary School (Grade XII) Education. Over two and one-half (2½) years up to and including five (5) years secretarial experience in a Legal Office setting (e.g. Municipal or Private Law Office). Familiarity with the documentation and procedures required at the Land Registry Office and Court House. Demonstrate ability in taking and transcribing dictation both by shorthand and mechanical recorder. Satisfactory keyboarding skills (60 words per minute). Demonstrate and proven ability related to computer software and administrative systems in a Windows environment (e.g. files maintenance, word processing, computerized spreadsheet applications, presentation software, information input and retrieval). Ability to demonstrate interpersonal skills in dealing with the public in a courteous and effective manner. Excellent use of English; verbally and in writing. French verbal and written skills an asset. Satisfactory health, attendance and former employment history. May require the use of a personal or CGS vehicle on CGS business. Must be physically capable of operating a vehicle safely, possess a valid driver’s licence, have an acceptable driving record, and personal insurance coverage. How To Apply   We must receive your resume before 11:59 p.m. on Thursday, September 14, 2023. For those providing a French language resume, please also include an English version. Follow the step by step application process. Ensure you attached a cover letter and resume. Acceptable file types are: .doc .docx .txt .pdf .rtf Upon submission of your application, you will get a confirmation on the screen that your application has been successfully submitted. You will also receive an e-mail confirmation to the e-mail address on your profile. All applicants are thanked for their interest in this position. Only those selected for an interview will be contacted. If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager. Live outside Canada or new to Canada? The City of Greater Sudbury is dedicated to maintaining a fair, inclusive, and equitable work environment and our City welcomes qualified applicants from anywhere. To learn more about working in Canada, visit this webpage: Applicants Living Outside of Canada (greatersudbury.ca) Contact Us: For technical difficulties, issues, questions or accommodations with an application made online email myJOBS@greatersudbury.ca

As a Legal Assistant at Go Canada, you will be joining our legal team and will be responsible for the following tasks: - Assisting the legal team in compiling application packages, including legal submissions, forms, and supporting documents. - Maintaining regular and timely communication with clients. - Collecting and organizing information and documentation received from clients. - Updating the internal Case Management System with case and application status. - Monitoring cases and applications to ensure deadlines are met. Ideal Candidate: We are looking for a motivated and enthusiastic individual with excellent research and writing skills, strong attention to detail, and excellent organizational abilities. The ideal candidate should be able to work efficiently in a fast-paced environment. The following qualifications are desirable: - Completion of a post-secondary degree - Experience using modern communication technologies - Proficiency in Microsoft Office (or similar) software - Proficiency in using Internet-based interactive websites for work-related tasks and research - Prior experience in Canadian Immigration is beneficial Skills: Languages: English , French essentials, Arabic is a plus, Knowing how to recognize priorities, a high level of organization and knowing how to manage different projects at the same time, Ability to solve problems independently, Good communication and professionalism between colleagues and clients, Flexible and autonomous, ONLY CANDIDATES who live in the greater Montreal WILL BE CONTACTED Please send your CV to the following email address info @ gocanadaservices.ca Job Type: Full-time Salary: $37,000.00-$45,000.00 per year  

Who We Are: Aird & Berlis LLP is a prominent Canadian business law firm located in the heart of Toronto’s financial district, across from Union Station. With over 200 lawyers, business advisors and patent agents, we serve clients across Canada and globally.   What We Believe In: The firm is committed to ensuring that all members of the Aird & Berlis LLP community feel valued, respected and supported. We are a dedicated group of diverse individuals who care about each other, the work we produce and the client service we provide. We go to great lengths to foster a professional, supportive environment for all firm members so you can focus on the important things: client service, your career and your life.   What We Are Looking For: Aird and Berlis LLP is looking for a Patent Legal Assistant who has worked in the patent area and understands how patent practice works. The ideal candidate should be an expert communicator and will thrive in an environment where they can work both independently and in collaboration with colleagues. They should have a proven track record of working in a fast paced environment and managing a high volume practice. The successful candidate should have a customer service mentality for both internal and external clients, as well as a strong sense of urgency is essential in this role.   Responsibilities: Monitor all patent due dates and follow up accordingly File responses to Office Actions Prepare forms and application filing papers for Canadian, US and Patent Cooperation Treaty (PCT) applications Correspond/communicate with clients Complete weekly and monthly reports for clients Process expense reports Coordinate a high volume workload with great accuracy and organization Calendar management Manage duties related to accounting and specifically accounts/billing Handle daily administrative details Produce the highest quality of work Accountable for all work assigned Take initiative Confidential   Requirements: Minimum of 5 years of previous experience as a Patent Legal Assistant Successful completion of a post-secondary education, preferably in a Legal Assistant Program Ability to use discretion when dealing with confidential information Handle time pressure situations and stress of multiple demands   Skills: Microsoft 365 Suite of Applications (including Word, Excel and Workshare Compare) Knowledge of PATTSY is considered an asset Strong verbal and written communication Ability to problem solve Good judgement and decision making Strong interpersonal skills Organized Resourceful Detailed   Why You Should Apply: Opportunities for growth and on the job training and development Competitive compensation and benefits package We pride ourselves on being a mid-sized firm with a family feel Active involvement in our community with opportunities to volunteer Mentor program Wellness programs   Please note that we have suspended our vaccination policy at this time Any offer of employment will be conditional upon a criminal background check via the legal job board. We will review applications as they are received and all applications will be kept on file. Only those candidates selected for an interview will be contacted. Aird & Berlis LLP is committed to providing equal access to employment. If you require accommodation, please contact ckelly@airdberlis.com and we will work with you to provide accessibility support.

Legal Assistant – Commercial Litigation - Top Firm in Canada   Work with the A team.  4 Days in office.    Must have Commercial Litigation Experience working with a Law Firm to be considered .   If you don't currently have this experience, please reach out directly rather than by applying on LinkedIn at Ben@cartelinc.com   Our Client, a well-respected and renowned law firm, is seeking an Commercial Litigation Legal Assistant to join their team of dynamic legal professionals. The firm offers a hybrid remote work model, opportunities to support your growth, amazing benefits, perks and more – it’s everything and more!   The firm is looking for a candidate who can work independently, is motivated, and has at least 1 years of relevant legal experience. If this sounds like you, then send in your resume and we’ll take care of the rest!   Qualifications: 2+ years of relevant Commercial Litigation legal experience Ability to work both independently and within a team-oriented environment; Strong technical skills with proficiency in MS Office applications; Excellent written and verbal communication skills with attention to detail.   Key Responsibilities: Preparing and completing all necessary litigation documentation such as motion records, pleadings, notices, affidavits, etc.; Transcribe dictation with speed and accuracy; Communicate professionally with all external clients; Ensure all filing is organized and up to date on a daily basis, both physical and electronic. Handle administrative details with respect to calendar management, client meetings, accounting, closing files and docketing   Email: Ben@Cartelinc.com  

Why become an Fogler, Rubinoff ("FR") team member? At FR, one of our fundamental objectives is to keep our employees and their families healthy—physically, emotionally, and financially. To ensure the health and wellness of all our team members, we offer our Law Clerk, Staff and Support team members a comprehensive benefits package which includes extended health, dental, "flex" health care spending, disability insurance, a robust Employee and Family Assistance Program, an annual fitness allowance and an RRSP matching program. All our team members enjoy flexible working schedules, and most positions are eligible to participate in our hybrid workplace structure, attending to the office 2-3 days per week. Our team members also receive a generous Time Away from Work package, including flexible paid Personal Time Off, Volunteer time, paid Birthday, Moving Day, and more. We believe in recognizing and rewarding our team members through our Milestone Anniversary Bonus program and our monthly acknowledgement of service excellence through our peer-to-peer "FRecognition" program. All team members enjoy complimentary on-site breakfast and snacks twice a week, and are invited to attend our annual events such as our Summer Gathering, Staff Appreciation Week, and our Holiday party. We support continued professional development and encourage professional and personal growth through our "FR Academy", a learning management system offering a variety of online educational modules that cater to enhancing our internal training and learning culture. Litigation Legal Assistant Job Description: Our firm has an immediate opening for a Legal Assistant in our Litigation Department. The successful candidate will provide legal and administrative support to the lawyers in the department, and will have a minimum of 5 years' legal experience in commercial litigation. The successful candidate is a self-starter, well organized, detail oriented and has excellent client communication skills. In addition, the successful candidate must have working knowledge of the Rules of Civil Procedure and be able to work both independently and as part of a team. Duties and Responsibilities: Draft and amend correspondence and pleadings through general instruction, precedents or dictation; Arrange for service and filing of legal documents to process servers/agents with the appropriate court; Maintain client physical and electronic files/records; Manage and track deadlines, conditional dates, and appointments; Communicate with clients and third parties; Handle administrative details with respect to accounting, opening and closing files, docketing, billing, etc., as specifically directed by lawyer; and Perform clerical, administrative and general office duties. Qualifications: Minimum of 5 years' experience as a Legal Assistant; Legal Administration and/or Law Clerk Diploma preferred; Strong knowledge of the Rules of Civil Procedure and proficient in preparing court forms; Solid understanding of business and legal terminology; Strong technical skills using Microsoft Office (Word, Outlook, and Calendar), Automated Civil Litigation (ACL), and Legal Essence; Familiarity with Aderant accounting software and Teraview an asset; Excellent oral and written communication skills; Client-service oriented; Ability to work within a team environment and independently; Excellent organizational and time management skills with strong attention to detail; Capacity to exercise initiative and efficiently and effectively manage multiple many files simultaneously; Works well under pressure with strong multi-tasking skills; and Conscientious and focused. Want to join our FR team? Interested candidates are invited to submit a detailed resume in confidence. We thank all applicants for their interest, but only those candidates selected for an interview will be contacted. Fogler, Rubinoff LLP is an equal opportunity employer, committed to an inclusive and diverse workplace. We welcome applications from people with diverse backgrounds, identities, and cultures. Fogler, Rubinoff LLP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. Job Types: Full-time, Permanent

Our Calgary office is searching for an experienced Commercial Legal Assistant to support our growing commercial team. Our ideal candidate has experience in a general corporate/commercial practice involving commercial real estate transactions, commercial leasing and corporate/commercial transactions, including the purchase and sale of businesses, lending and financing transactions. The successful candidate is a graduate of a recognized Legal Assistant or Paralegal program (equivalencies will be considered) with a 3-5 years working experience in a law practice. Responsibilities include: Performing complex editing and formatting for correspondence and documents Preparing various administrative tasks including file opening, billing and follow-up to review outstanding accounts Maintaining an efficient file system (physical and electronic files), with strong organizational skills and exceptional attention to detail Monitoring and following up on all post-closing documents Day-to-day administrative tasks including file organization, diarizations, booking appointments and maintaining calendars Qualifications include: Graduate of a recognized Legal Assistant or Paralegal Program (equivalencies may be considered) 3-5 years of experience in any law practice area Advanced computer skills including Word, Excel, Outlook and document management software Excellent verbal and written communication skills Ability to maintain an efficient electronic file system with exceptional attention to detail Ability to organize and prioritize multiple deadlines and complete them under time constraints Must have proof reading, writing, spelling and grammar skills Ability to follow instructions with minimum supervision and be able to thrive in a fast-paced, professional team environment A client focused approach and commitment to providing exceptional service to internal and external clients Our Diversity Statement MLT Aikins is an equal opportunity employer and is committed to building an inclusive and diverse work environment. Our principles of diversity, equity and inclusion create a space for everyone to collaborate, allowing us to deliver excellent and increasingly innovative legal service to our clients. We encourage individuals of a diverse group to apply to our job postings when they become available.  

About IMAX With over 50 years of history as a global innovator in entertainment technology, our employees and their careers have constantly gone beyond the ordinary at IMAX. We combine proprietary technology with industry-leading knowledge and relationships with top studios and filmmakers to create theatrical experiences that take audiences beyond the edge of their seats to a world they never imagined. IMAX has revolutionized the way people experience movies and continues to push the boundaries of entertainment experiences beyond blockbusters and into exciting new directions. Come explore IMAX – where innovation, creativity and passion come together. Get inspired, get involved, and ignite your future with IMAX! < br / > < br / > Required Skills < br / > What You'll Do: Create and execute legal team technology systems roadmap, working cross functionally with key stakeholders to maintain, enhance or integrate technologies Review, develop, and maintain the Legal Department’s information and records systems, including contract management system Lead expansion and delivery of Company-wide records management strategy including policy and procedures, education, and compliance Assist with tracking and reporting on key operational metrics for the legal team; help implement solutions and support for departmental and corporate goals and objectives Assist with day-to-day operations, including identification, development and implementation of department procedures and processes across the global legal team to ensure efficiency Working with the Legal Department Operations Director, assist with payment of legal department monthly invoices What You'll Need: Minimum 3+ years’ experience in a legal or corporate environment Bachelor’s degree in related fields preferred Strong project management skills with experience implementing and maintaining records retention/destruction programs and other records management projects Passion for innovation and improvement to support the challenges of enhancing legal procedures and compliance across the organization Systems mindset, with the ability to partner with IT teams to develop and implement systems and processes to enhance the day-to-day operations of a legal team Proactive, entrepreneurial approach to recognizing needs, solving problems, anticipating issues, and developing solutions; excellent business judgment and strategic thinking High degree of business ethics, transparency, and a passion for excellence Curious self-starter who is eager to learn with impeccable integrity, good judgment, and the ability to work independently Excellent organizational skills required to manage multiple, simultaneous, and shifting demands, priorities, and tight deadlines Team player comfortable leading as well as taking constructive input from multiple sources High attention to detail with excellent communication skills Thrives on analyzing procedures, planning and delivering multi-stage improvements including launch, education, and compliance < br / > < br / > Required Experience < br / > At IMAX, you will be part of a culture built on respect – we are committed to creating a welcoming and diverse atmosphere across our organization. For consideration, please apply online. We thank all applicants for their interest in IMAX but only those selected for an interview will be contacted.    

ABOUT GOWLING WLG At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. When it comes to equity, diversity and inclusion, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals. Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do. Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support services team work together, and are respected and valued for their individual contributions.   PROFILE Our Waterloo Region office is currently seeking a Legal Administrative Assistant to join our Real Estate group. RESPONSIBILITIES Provide administrative support to the Real Estate Law Clerk group. Conduct off-title searches and prepare accounting request and other documentation as needed. Prepare reports, which may include gathering, analyzing and summarizing data. Completing daily Teraview docket summaries for posting. Working with documentation to amend based on provided changes. Exercise initiative and judgement to relieve the professionals of administrative detail. QUALIFICATIONS A minimum of 1 year as a Legal Administrative Assistant. Excellent interpersonal and communication skills. Proven ability and commitment to produce a high quality and quantity of work product occasionally under tight timelines Strong working knowledge of Microsoft Office suite. Able to prioritize and redefine priorities when necessary. Thrives in a fast paced work environment and is able to handle stress in a business-like manner. Strong work ethic, excellent attention to detail, highly organized and proactive. Capacity to work independently as well as in a team environment. Ability to deal with a constant workload, while being able to multi-task and prioritize effectively. Gowling WLG is proud to offer equal employment opportunities. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know. While we appreciate all applications received, only those candidates selected for an interview will be contacted.

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals. Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support services team work together, and are respected and valued for their individual contributions. PROFILE We are currently recruiting for a senior level Legal Administrative Assistant to join our fast paced team. As an integral member of the Legal Administrative Assistant team, the incumbent will provide support to professionals within our Real Estate and Restructuring/Insolvency groups. RESPONSIBILITIES Key responsibilities include but are not limited to the following: Preparing, drafting and revising correspondence and contracts, including discharges, notices. Dealing with CL and bankruptcy court. Factums/motions/brief of authorities/affidavit of documents/bill of costs/exhibit books. PPSA Summary/PPSA Registrations/Titan files/ Caselines/ Sync Links/ Cyberbahn/Oncorp. Undertaking additional responsibilities as required within the share and team. Preparing accounts and managing pre-bills, with a strong working proficiency with all accounting and billing procedures. Taking instructions, prioritizing incoming work, following through on assignments and managing ongoing tasks. Opening and closing files, including preparing reporting packages. Undertaking additional responsibilities as required within the share and team. QUALIFICATIONS Legal Administrative Assistant Diploma from a recognized college preferred. At least 5-8+ years of experience as a Legal Administrative Assistant in the Commercial Real Estate/Lending practice areas. Strong attention to detail and technical skills, with the ability to work on large complex agreements. Ability to communicate in a professional, efficient manner with clients and external contacts as well as internally throughout the firm. Highly organized, team player with the ability to work under pressure, deal with changing priorities and meet strict deadlines (this may include being flexible on work hours on an exception basis). Excellent proficiency with MS Office Suite, Outlook, iManage, PowerPoint, Excel, InterAction and Expert Time. Ability to handle more than one professional and to undertake additional responsibilities as required within the share and team.   Gowling WLG employees benefit from a hybrid work environment. Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know. While we appreciate all applications received, only those candidates selected for an interview will be contacted.

CONTRIBUTING TO THE CMPA Medico-legal Services’ (MLS) core function is to provide members with general medico-legal advice, and assistance in responding to College, hospital matters and legal actions arising from their medical professional work. The department delivers services in keeping with the CMPA’s commitment to members, aligned with offering caring and meaningful support; and providing an outstanding member experience. The department is also responsible for coordinating the Council Committees related to case management: Case Review Committee, Case Review Committee – Quality Assurance. POSITION OVERVIEW The Medical-Legal Assistant (MLA) provides high quality administrative support to Physician Advisors in the Medico-legal Services’ (MLS) department. Specifically, the MLA assists the Physician Advisors in the effective and efficient management/monitoring, review and maintenance of medical legal case files and ultimately, in the delivery of core services to CMPA members. The MLA plays a key role in ensuring that CMPA medical legal files and various other types of records are created and/or maintained in an accurate, appropriate and timely fashion. Key activities include transcription, document editing, and electronic document review and management, document analysis and data capture, and outgoing calls to members. Information of a highly confidential and sensitive nature is involved, and the work must be performed in a discrete, accurate and efficient manner. The job is performed in a team environment and within the scope of the Association's policies and procedures. POSITION ACTIVITIES Provide high-quality administrative support to the Physician Advisors and Senior Physician Advisors Prioritize case management workload (i.e. transcription, editing, legal correspondence, case file maintenance). Transcribe and/or edit dictations with medical terminology. Collaborate with Legal Case Administrators (LCA) on administrative maintenance for all civil legal cases. Cross-departmental collaboration on the management of all files. Manage most correspondence received from members and law firms. Initiate appropriate letters to provincial counsel regarding changes to key file information. Contact members, via phone or email, as required or requested by Physician Advisors. Contribute to special projects and other duties as required (e.g., updating procedures, testing, working groups, etc.) EDUCATION AND EXPERIENCE Diploma or certificate program (2-3 years) in a related field such as Office Administration. 4 to 6 years’ experience working in a medical office or similar setting. Advanced knowledge of medical terminology. Basic knowledge of legal terminology is an asset. Training and/or work-related experience in editing/proof reading Experience transcribing medical texts via Dictaphone or dictation software. Experience working in reception and/or a call centre is an asset SKILLS AND ABILITIES Advanced editing/proof reading skills Ability to quickly and accurately transcribe and edit medical legal dictations and enter data into a database. Ability to exercise judgement and handle highly confidential information with discretion. Advanced computer skills; knowledge of word processing software, electronic scheduling system, electronic file management software and databases required; knowledge of dictation software an asset. Advanced organizational skills with ability to multi-task essential. Well-developed interpersonal skills with ability to work in a team environment essential. Good telephone manner. Diplomacy, professionalism, discretion. Data entry experience. Typing 50 words per minute POSTING DETAILS Job Type: regular full-time opportunity Salary Range: $56,700 to $65,800 – this role is classified as level 06 Skills Assessment: selected candidates may be required to complete a skills assessment Location: Fully Remote Job, working from a home-based office anywhere in the provinces of Ontario and Quebec Application Deadline: Tuesday August 8, 2023 at 4:00PM EST The CMPA is an equal opportunity employer and is committed to being responsive to those living with disabilities and strives to prevent and remove barriers to accessibility. The CMPA will provide support and accommodation in its recruitment processes to applicants living with disabilities. If you are invited to participate in an interview and/or skills assessment and have accommodation needs, please let us know. Equity, diversity, and inclusion (EDI) is a key priority, and we actively strive to build a culture of inclusion where employees can be their authentic selves and are valued for their diverse experiences and perspectives. We welcome and encourage candidates from diverse backgrounds and a variety of lived experiences to apply. Job Types: Full-time, Permanent Salary: $56,700.00-$65,800.00 per year

ABOUT DENTONS Dentons is designed to be different. Our firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned with over 20,000 individuals in more than 200 offices across 82 countries. Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canada’s Top 100 Employers (2023); Canada’s Top Employers for Young People (2023); Canada’s Best Diversity Employers (2022); Mansfield Rule 4.0+ Certification; Chambers Diversity & Inclusion Awards, North America 2021; and Canada Law Awards for Pro Bono Initiative of the Year 2021. This role is an opportunity for you to join the world’s largest law firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise.   POSITION SUMMARY We are seeking a Legal Assistant for our Real Estate practice area in our Calgary office who has a unique blend of skills and experience and the motivation to provide exceptional support to our growing real estate practice. Our legal assistant structure is based on a team model within a practice group. Legal assistants typically support more than one lawyer and will be called upon help others within their practice group when workload volumes are at their peak or during periods of vacation or absence coverage.   RESPONSIBILITIES Administer conveyancing for Vendor/Developer or Purchaser/Lender of residential real estate files from open to close under lawyers direction for purchase transactions; Commercial real estate experience; provide support for acquisitions and sales of commercial properties, condominium developments, financing transactions and land development; Preparing, editing and proofreading routine correspondence, such as sales transactions and trust letters; Responding to client inquiries supporting file matters; Maintaining and organizing files with a robust follow up system; Prioritizing workflow to ensure completion of accurate work within established timelines; Preparing requisitions for wiring and depositing funds; Establishing a professional rapport with clients and colleagues; Scheduling appointments and coordinating meetings; and Any other related duties, as assigned.   REQUIREMENTS Legal Assistant diploma from an accredited college plus a minimum of two (2) to five (5) years of legal assistant experience preferably related to commercial and residential practice areas; Proficient with MS Word, iManage, Excel and Outlook; Strong grammatical skills, including punctuation and proofreading, attention to detail and accuracy are required; A proven track record of working with confidential information; Professionalism demonstrated with colleagues and clients both in person and conversing by phone; Able to work under pressure to meet deadlines, remain calm with a sense of urgency while maintaining a positive team driven work ethic using sound judgement; Able to adapt to changing priorities, work with minimal instruction and a willingness to assist in a team member’s absence; Self-starter who is able to take initiative and approach colleagues and lawyers to solicit work; Excellent interpersonal and communication skills; Takes pride and ownership in the finished work product; Responsible, dependable and consistent; and Demonstrated commitment to privacy and ethical conduct.   BENEFITS WE OFFER Join a firm that is recognized as one of the top 100 employers in Canada (2023) & Alberta Top 75 Employers (2023)! Competitive salary and benefits package Generous allowance of flex and vacation days RRSP matching program Opportunities for professional growth Short and long term disability insurance Subsidized fitness program Various social events and activities throughout the year Flexible work arrangements   We thank all applicants who apply, however only candidates selected for an interview will be contacted.     Equal Opportunity Statement At Dentons Canada, inclusion, diversity and equity (ID&E) are not just ancillary values, they are foundational to our business. We believe that ID&E is essential to the shared success of our team and our clients. Our forward-thinking and inclusive culture supports the professional development of all our people, enhances the leading services we offer to our clients, and informs our commitment to make a positive impact in the communities where we live and work. As a testament to our commitment to ID&E, we have been recognized as one of Canada’s Best Diversity Employer’s for 12 consecutive years (2011-2022), as well as one of Canada’s Top Employers for Young People (2022) for the fifth time.   Dentons Canada is an equal opportunity employer and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.   We are committed to providing you with an inclusive, barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.      

With over 35 years of experience, Cartel is considered one of Toronto's leading employment agencies servicing the legal community. Our clients are among the most distinguished law firms and our success lies in our applicants and their desire for the perfect career match. There is no fee to register with Cartel for any employment opportunity. We listen. We're honest. Just ask your friends. They'll tell you. Cartel. Give us a call; we really do make the difference. AB Legal Assistant - Hybrid Remote (3 Days in Office) Role Description: Our Client, a well-respected boutique law firm, is seeking a Legal Assistant to join their Toronto office. The ideal candidate will have a minimum of one year experience in Insurance Defense law as an assistant and a keen eye for detail. This firm has a stellar team of legal professionals, allowing you to gain new experiences and build your portfolio! Down-to-earth and very friendly, this firm will feel like ‘home’, making your time in office comfortable. Great benefits, perks, and more - apply now! Key Responsibilities Transcribes legal documents. Organizes and expedites flow of work, initiating follow-up action. Routes or answers routine correspondence and initiates follow-up as required. Maintains appointment calendars and coordinates arrangements for meetings/ conferences. Handles administrative detail with respect to opening and closing of files, docketing and client billings. Maintains office files/records in accordance with procedures. Qualifications 1+   year of insurance defense experience as a legal assistant Strong verbal and written communication skills Excellent organizational skills Ability to manage multiple priorities while paying attention to detail Strong technical skills How to Apply: To apply, please forward your resume to Ben at Ben @cartelinc.com  

BLANEY MCMURTRY LLP LITIGATION LEGAL ASSISTANT Why work at Blaney McMurtry LLP? Blaney McMurtry LLP is a multi-service 120 + lawyer firm, based in the heart of downtown Toronto. For more than sixty-five years, we have helped clients overcome challenges and seize opportunities through our continuing commitment to achieving results and building relationships. We seek exceptional individuals who take pride in their work and know the importance of excellent client service. Our motto is “Expect the Best” and that goes both ways. At Blaneys, we value a diverse and inclusive workplace that respects and supports all of our staff. We offer a competitive salary based on experience and paid vacation. Your well-being is very important to us and this is why we offer an excellent benefits package which includes health, dental, as well as an Employee Assistance Program. If you would like to gain new skills, we have abundant training and professional development opportunities to help to achieve your personal and professional goals. We are currently recruiting for an experienced Litigation Legal Assistant. This opportunity is excellent for those who are keen to expand their knowledge in all areas of law and work in a fast-paced environment with supportive and knowledgeable colleagues. While the role will primarily be litigation based, there are additional opportunities to gain experience in other areas of the law. Blaney McMurtry LLP is passionate about what we do and we are looking for someone who shares our passion to join our team. What you will be doing: · Drafting/proofreading, serving, and filing legal documents · Providing transcriptions · Managing multiple lawyers and their practices · Preparing special reports including gathering and summarizing data · Maintaining physical and electronic document system · Preparing bills of costs · Calendar and email management · Exercising initiative and judgement to relieve lawyers of administrative detail · Working with various programs such as Caselines, ACL, Conveyancer, Teraview, Divorcemate etc. as required · Opening and closing files · Collaborating with other legal assistants on larger projects · Providing back-up support for absences · Other duties as assigned Qualifications: · 2+ years of experience in the legal industry · Team-player attitude with strong communication skills · Thorough understanding of the Rules of Civil Procedure · Proficient in Microsoft Office Suite · Ability to multi-task and manage your time in a fast-paced environment · Willingness to learn · Attention to detail · Maintain strict confidentiality · Strong working knowledge of all accounting and billing procedures · Completion of a Legal Assistant or Law Clerk Diploma an asset Interested applicants should apply here. Only those candidates selected for an interview will be contacted. If you require any accommodation in the application process, please contact us. Blaney McMurtry is committed to providing accommodations for people with disabilities. If you require accommodation, we will work with you to meet your needs. We look forward to hearing from you and thank you for your interest. Job Types: Full-time, Permanent Benefits: Dental care Disability insurance Employee assistance program Extended health care Life insurance Paid time off RRSP match Vision care Wellness program Schedule: 8 hour shift Monday to Friday Supplemental pay types: Bonus pay Overtime pay Work Location: Hybrid remote in Toronto, ON    

Legal Assistant – Civil Litigation  and Real Estate (Hybrid Remote)   Only one-year litigation experience needed! Our Client, a renowned and innovative law firm, is seeking a Civil Litigation Legal Assistant to join their Toronto practice. They are looking for someone who is eager to learn and driven . If this sounds like you then this is the perfect opportunity for you! With a great team of friendly and supportive professionals, your time both in office and remotely will run smoothly, making it easy to succeed. They also offer a competitive salary, great benefits, and other perks ! Take your career to the next level and apply now. Salary: Up to $48K Key Responsibilities Liaising with firm clients, other lawyers and court offices Photocopying and assembling court documents and other documentation Arranging appointments and maintaining lawyer’s calendar Scanning, filing, receiving and sending faxes and reception relief. Typing court documents Filing documents at Court Conduct routine correspondence and memos   Qualifications Legal Assistant with 1+ year(s) of recent working experience in litigation and real estate law Post-secondary education in business or related discipline. Legal Administration Diploma is preferred Must have knowledge of Microsoft applications Excellent typing skills (must be able to transcribe from digital dictation) Stellar organizational and communication skills.     How to Apply: To apply, please forward your resume to Ben at ben@cartelinc.com     We thank all those who apply, however, only those selected for an interview will be contacted.

ABOUT GOWLING WLG At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do. Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals. Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions. PROFILE Working within our Advocacy group with a focus on Medical Defence, the Legal Administrative Assistant will perform full legal administrative work of a responsible and confidential nature for one or more professionals. RESPONSIBILITIES Performing full legal administrative work of a responsible and confidential nature; Organizing and expediting the flow of work through the professional's practice, initiating any follow-up action as appropriate; Working proactively in the day-to-day support of the professional's practice; Accurately preparing legal documents and correspondence with minimal direction; Using initiative and good judgment to relieve the professional of administrative detail; Preparing and organizing meeting and briefing materials for the professional and file management; Supporting the practice group in monitoring billing matters and undertaking of administrative tasks; Transcribing and typing legal documents and correspondence; Liaising between the legal professionals and various internal and external individuals, groups and clients at all levels; Managing the professional’s calendar including travel arrangements; Any other duties as required. QUALIFICATIONS Relevant post-secondary education (such as a University degree or Administrative/Legal Administrative Assistant Diploma) coupled with a minimum of 5 years’ experience working in a professional environment (litigaiton preferred). Good keyboard and dicta-typing skills are required. Positive, can-do attitude and excellent problem-solving skills, with the ability to overcome challenges, to work with changing priorities, and to think ‘outside the box’ when looking for solutions. Excellent working knowledge of Microsoft Office Suite. Strong organizational and time management skills. Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner. Capacity to work independently, as well as in a team environment. Ability to multi-task within a fast-paced environment. Bilingualism (French/English) would be an asset. Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know. While we appreciate all applications received, only those candidates selected for an interview will be contacted.

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York. Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path. Are you looking for a challenging opportunity to leverage your legal skills in a different way in this changing legal environment? Osler is looking for a lawyer to support Knowledge Management for the Privacy Department in our Toronto office. This is a national role which supports AccessPrivacy, Osler’s privacy thought leadership platform and knowledge portal. The role will involve development and management of practice resources and tools necessary to enable privacy lawyers in all of Osler’s offices to work efficiently and provide excellent client service. Major Responsibilities Provide substantive support for the AccessPrivacy Knowledge Portal, a subscription-based service for clients and the central internal knowledge repository for Osler’s national privacy practice. This support includes: Researching cross-Canada case law, regulatory guidance and standards applicable to a variety of privacy law topics; Drafting content for the Knowledge Portal, with a focus on legislative reform in progress across Canada. Support the AccessPrivacy team in drafting governmental submissions for legislative reform processes and in other policy consultation efforts. Collaborate with the Chair of the Privacy Department on AccessPrivacy events, including the well-regarded monthly calls, annual conference, workshops, and other events. Develop and manage practice resources and tools such as model precedents, best practices, and reusable work product. Support the professional development of members of the Privacy Department as and when required. Participate in firm-wide legal operations initiatives as and when required on behalf of the Privacy Department. This role requires someone with a passion for excellence and with vision and ideas for how to support our lawyers in their practice. Position Requirements Education and Experience A solid legal background in privacy with a minimum of three years’ experience in a professional services organization. Law firm experience is considered an asset. Project Management or Process Improvement experience is considered an asset. Knowledge and Skills Excellent legal research and writing skills. Strong delegation and supervisory skills. Advanced organizational, project and time management skills with the ability to multi-task detailed-oriented assignments with tight deadlines. Self-motivated with the ability to perceive and analyze problems and make sound judgments. Advanced negotiation and teamwork skills to interact/collaborate with various groups. Excellent communication, interpersonal, and client service skills. Strong computer literacy and technically competent; experience with MS Office (Word, Excel, PowerPoint, and Outlook). Employment at Osler is conditional on complying with any policies that Osler may adopt from time to time. We are currently working in a hybrid work arrangement, which includes a requirement to work partially in the office. Accessibility and Accommodation We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process. Background and Reference Checks Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications. If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date. No agencies or phone calls/emails please.  

The City of Mississauga is seeking a legal assistant to join its Municipal Law Section, Legal Services Division, to provide legal administrative support. You will conduct legal searches, and prepare reports, legal documentation and correspondence. The City of Mississauga’s Legal Services Division is a full-service law department that handles a wide variety of interesting and rewarding files that directly impact the way people live, work and play in Mississauga.  

We are here to help you become part of a remarkable law and to reach your professional goals! Our Client is seeking am Insurance Defence Legal Assistant to support their team of lawyers and clerks with day-to-day insurance defence matters. The ideal candidates will exhibit exceptional work ethic, strong interpersonal and communication skills, and stellar organization skills. This is a firm with over 65 years of experience, not only as a law firm, but as employers and they know how to care for you. The offer great benefits, a friendly and supportive work environment, a competitive salary, perks, and more! Apply now/ Salary: $68K Key Responsibilities Preparing correspondence, pleading, and other legal documents Drafting/proofreading, serving and filing legal documents Preparing various correspondence, Affidavit of Documents, Motion Records, Mediation Memos Scheduling Examinations for Discovery, various court appearances efficiently, other meetings and manage calendars Assisting with preparation for trials and arbitrations Assisting with docketing, billing and cheque requisitions Managing files through all stages of the legal process Preparing special reports including gathering and summarizing data Maintaining physical and electronic document system Exercising initiative and judgement to relieve lawyers of administrative detail Working with various legal software and strong experience using MatterSphere Opening and closing files Other duties as assigned Qualifications 2+ years of Insurance Defence Law experience Working knowledge of the Rules of Civil Procedure and court procedures Ability to manage large volumes of documents and work in a fast-paced environment Excellent problem-solving skills and the ability to be resourceful and work with minimal instruction or supervision Team-player attitude with strong communication skills Strong Initiative and follow up skills Proficient in Microsoft Office Suite Ability to multi-task and manage your time in a fast-paced environment Willingness to learn Attention to detail Maintain strict confidentiality Prioritizing workflow and managing critical details Completion of a Legal Assistant Diploma is an asset  

ABOUT IMAX IMAX is not your everyday entertainment experience. With over 50 years of history as a global innovator in entertainment technology, our employees and their careers have constantly gone beyond the ordinary. From offices across North America, Europe, and Asia, we combine proprietary software, architecture, and equipment with industry-leading knowledge and connections to create experiences that take audiences beyond the edge of their seats to a world they have never imagined. Our Hollywood team are trusted movie business insiders with decades of production experience, acting as advisors to top filmmakers and studios across the world. Our technology experts are leaders in the industry, constantly pushing the limits of what is possible in entertainment. Our sales and marketing teams are talented professionals who build and enhance the IMAX brand globally. IMAX's network is among the most important and successful theatrical distribution platforms for major event films around the world, and our growing Live and Enhanced businesses have allowed us to bring the IMAX Experience to our partnerships across live music, events and streaming to provide the best possible experience across any screen. As the world’s leading entertainment technology company, IMAX has revolutionized the way people experience movies, and continues to push the boundaries of entertainment experiences forward. Our employees are driven by a passion to take audiences around the world to places they have only dreamed of. Come explore IMAX – where innovation, creativity and passion come together. Get inspired, get involved, and ignite your future with IMAX! Required Skills Responsibilities Create and execute legal team technology systems roadmap, working cross functionally with key stakeholders to maintain, enhance or integrate technologies as required Review and have primary responsibility for the development and maintenance of the Legal Department’s information and records systems, including contract management system Work as lead part of a team committed to expanding and delivering a cohesive Company-wide records management strategy including policy and procedures, education, and compliance Assist with tracking and reporting on key operational and substantive metrics for the legal team; help to implement improvement opportunities to support departmental and corporate goals and objectives and facilitate change Assist with day-to-day operations, including identification, development and implementation of department procedures and processes across the global legal team, supporting efficient working practices across the global team Working with the Legal Department Operations Director, assist with payment of legal department monthly invoices Requirements/Qualifications Minimum 6+ years’ experience preferably both in a law firm and in-house environments, ideally with at least 2 years legal operations and/or records management experience Bachelor’s degree in related fields preferred Strong project management skills together with a desire to continually learn and share knowledge Passion for innovation and improvement to support the challenges of enhancing legal procedures and compliance across the organization Strong collaborative skills and experience with implementing and maintaining records retention/destruction programs and other records management projects Systems mindset, with the ability to partner with IT teams to develop and implement systems and processes to enhance the day to day operations of a legal team Proactive, entrepreneurial approach to recognizing needs, solving problems, anticipating issues, and developing solutions; excellent business judgment and strategic thinking High degree of business ethics, transparency, and a passion for excellence Curious, self-starter, out of box thinker who is eager to learn High sense of urgency and excellent organizational skills required to manage multiple tasks from multiple sourcesCollaborative / team player comfortable leading as well as executing and taking constructive input from multiple sources Attention to detail including excellent verbal and written communication skills Commitment to professionalism, integrity, collegiality and the ability to build productive relationships Thrives on analyzing procedures, planning and delivery of multi-stage improvements including launch, education, and compliance Comfortable with multiple, simultaneous, and shifting demands, priorities, and tight deadlines with a commitment to quality and attention to detail Exhibits high standards, impeccable integrity, good judgment, and the ability to work independently Required Experience IMAX is proud to be an equal opportunity employer! At IMAX you will be part of a culture built on respect - one that recognizes the unique talents of everyone on the team. We're proud of the differences that make us all unique and we support unity, acceptance, and equal rights for all. Diversity and inclusion among our employees are critical to our success as a global company. For consideration, please apply online via the clear legal job board. We thank all applicants for their interest in IMAX but only those selected for an interview will be contacted. Please note, IMAX is currently operating in-office 5 days-a-week. Additionally, all permanent full-time employment is subject to background and employment/reference checks.

Litigation Document / Services Manager   Location: In Office, Downtown Toronto   If you have hands-on litigation knowledge and want to put your leadership skills to the test, then this could be the role for you! Our Client, a highly accomplished, growing law firm, is seeking a Litigation Document/Services Manager to join their Toronto office. The ideal candidate will have strong technical skills and experience in litigation and document management. This role will allow you to really cultivate your management skills as you supervise and work with your team to bring about improvements. The firm also offers a competitive salary, benefits, perks, and a great working environment. Apply now before you miss out on this amazing opportunity!   Key Responsibilities Organizes DM work assignments to ensure accurate scanning, file creation and formatting for optimum lawyer usability following defined process on time or ahead of schedule. Conducts regular quality checks and provides regular feedback to minimize errors. Supervises the work of DM staff through providing clear directions, standards and positive and constructive feedback. Optimizes individual strengths, building a team that has capability to meet the firm’s document processing needs. Works effectively with Office Management in support of a culture that is positive, productive and engaging. Supports Office team by being aware of file status, offering support as appropriate, sharing your expanding knowledge. Provide weekly status reports that accurately reflect work priorities, work accomplishments and challenges. Communicates regularly with lawyers and assistants: status of work in progress, changes or opportunities with TODOS’, to improve the usability of the data. Keeps supervisors and other appropriate people informed, particularly as to discrepancies, changes or problems, applying discretion in the use of confidential information. Develops a plan for processing including quality control. Communicates proactively with litigation assistants/ clerks to support efficient workflow and accountability. Recommends changes to document standards and processes that maximize the efficiency of the document services ensuring a high quality of productions, accuracy for the lawyer, clients. and court. Follows through to put approved changes in place. Scans, create files, formats and codes files within approved software for optimum lawyer or clerk usability. Reviews finished products for quality, and usability. Processes files in appropriate software and transition files to end user software.   Qualifications Experience and knowledge in litigation and document management Specific experience with Eclipse Demonstrate and communicate superior knowledge of software applications and formats. Excellent problem-solving skills Takes initiative to advance knowledge and skills in use of technology. Is punctual and attends to work regularly. Can be relied upon to do what it takes to ensure the work product is accurate and timely. Demonstrates a sense of urgency.     To apply, please forward your resume to: Zaheeda Merali Manager – Executive Search at zaheeda@cartelinc.com

We want you to join our customer centric team whose passion it is to Empower Digital workplaces!   At Ricoh, we aren't satisfied with keeping pace with today's complex work environments, we are setting the pace. We are reimagining the workplace.   Our high-performance workplace is powered by a team that thrives. We offer a friendly culture with a focus on wellbeing and work life balance. Flexible work options, a time off purchase program, great physical and mental health benefits, employee discount and recognition programs are only some of the advantages of working at Ricoh.   We are a family that promotes positive manager relationships and on-going learning & development that nurtures professional growth and career advancement.   Discover what you are capable of in an environment where your growth is supported, and your success is celebrated.   The Records Clerk will be expected to support the Firm Lawyers, Assistants and business services departments in the management of physical and electronic records in accordance with the Records Management Policy and Procedures and to manage department processes and duties assigned   Responsibilities:   Prepare files and boxes for storage Assists in processing physical records and facilitating physical file moves Enter and update data into the records management system Performs active file maintenance tasks (ex. file searches) Performs data entry Retrieves/references information for users Manage requests by (email/telephone inquiries) Validate and reconcile vendor work-orders and invoices Supports digitizing efforts Supports electronic filing Supports workflows related to File Transfers, Legal holds, and destruction Performs disposition of records, under direction Conducts data migrations Performs data clean-up Assist with special projects and performs other related duties as assigned Assists all members of department as required Supports the Records Management Administrator's duties   Requirements: Education & Experience:   High School Diploma or equivalent experience 2-3 years of relevant experience. An equivalent combination of education, training and experience may be acceptable Legal industry experience is preferred Skills: Prior records management experience in a business to business environment Knowledge of Alpha / numeric filing conventions Ability to learn filing procedures and tracking systems Ability to organize and classify records in all formats (electronic and paper) Excellent communication and interpersonal skills Strong typing and data entry skills Ability to work independently, follow instructions with minimal supervision and take initiative A team player with excellent interpersonal skills Ability to lift and move 30-50+lbs Proficiency in computer systems and software applications including Microsoft Office (Outlook, Word, Excel) as well as the firm's Document Management System, Records Management Software, Document Imaging Software, and any additional firm applications used to manage client matter records and information Ricoh is an information management and digital services company connecting technology, processes, and people in progressive business around the world. Ricoh is a recognized leader in document workflow, process automation, digital transformation, and security. Every day our 90,000+ global employees work with big and small companies' optimizing their end-to-end business solutions.

About Dalhousie University Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.   Job Summary Dalhousie Legal Aid was the first legal service for low income communities in Nova Scotia and is the oldest clinical law program in Canada. It is also the only community law clinic in Nova Scotia. The Clinic is a unique partnership of community groups, law students, community legal workers and lawyers working together and is operated by the Schulich School of Law. Reporting to the Office Manager, the Legal Assistant will provide secretarial and direct client support, as well as support to law students, lawyers and community legal workers.   Key Responsibilities Communicate with clients to provide and/or seek information. Create, edit, format and type legal documents and correspondence for lawyers and community legal workers. Meet with clients in capacity as Commissioner of Oaths to swear affidavits and other documents. Advise senior law students on preparation of legal documents and on office procedures. Prepare individual files for billing and closure by the Office Manager and maintain offsite file archiving. Provide backup reception for the office, which includes greeting walk-ins, answering phones and directing requests appropriately.     Note Due to operational requirements, the successful applicant is required to work in-person on campus.   Required Qualifications Legal Assistant certificate or Paralegal course, plus two years’ related work experience (or an equivalent combination of training and experience). Excellent communication and interpersonal skills required. Organizational skills are essential, as well as the ability to multi-task, set priorities, and attention to detail. Proficiency in MS Office Suite. Commissioner of Oaths or eligible for appointment as such is required.   Assets Previous experience working in a law office that practices family law and/or youth criminal law. Experience using Legal Files or similar legal management software.   Job Competencies     Additional Information Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.   Application Consideration Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit. We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.   Diversity Statement Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQ+ communities, and all candidates who would contribute to the diversity of our community.