Litigation Legal Assistant

At Taylor McCaffrey LLP, we know that a successful firm relies on an excellent professional team – paralegals, legal assistants, marketers and communicators, human resources professionals and IT experts. Our legal professional support staff thrive in a respectful, collaborative and dynamic work environment. Taylor McCaffrey LLP encourages all staff to continue their professional development for personal and professional growth.

Who are we?

Taylor McCaffrey LLP is one of Manitoba’s leading law firms. We are focused on providing our clients with exceptional service that meets their needs. We offer a positive and professional working environment that demonstrates care and support for our firm members. We also focus on training, and opportunities for mentorship and advancement. Our compensation and benefits program is comprehensive and includes Health, Dental, Disability coverage, Accidental Death & Dismemberment Insurance and EAP resources for you and your family and a Pension Plan.
For additional information about the firm, please visit our website at www.tmlawyers.com.

Role Overview:

Taylor McCaffrey is seeking a Legal Assistant to work closely on a team comprised of a legal assistant and a litigation paralegal who support a group of Litigation and Labour Lawyers, and perform substantive work that requires knowledge of Civil Litigation and Corporate & Commercial Litigation, including personal injury and medical malpractice, insurance, construction, professional and corporate governance issues and pension law.

Duties and Responsibilities:

1. Document Preparation & Legal Drafting
– Draft correspondence to clients and opposing counsel
– Draft pleadings and legal documents with confidence
– Prepare letters, emails, and court documents from dictation
– Compile briefs for legal proceedings
– Review examination for discovery transcripts and prepare lists of undertakings
– Enter and manage data in Local Discovery, including organizing and compiling Affidavits of Documents

2. File & Document Management
– Organize and manage physical and digital files, including scanning and copying documents
– Maintain files in the firm’s document management system
– Prepare files for hearings
– Perform documentation review as required

3. Legal Research
– Utilize CanLII and Westlaw to locate and retrieve case law

4. Scheduling & Calendar Management
– Schedule internal and external meetings, phone calls, and calendar events
– Make necessary bookings and update lawyers’ calendars accordingly

5. Billing & Time Entry
– Enter lawyer time and prepare invoices
– Handle general and trust cheque deposits
– Prepare and edit pre-bills for review and corrections

6. Administrative Support
– Monitor phone calls and provide front-line communication support
– Assist with other administrative and clerical duties as assigned

Competencies:

– Must be customer service driven
– Must show initiative to anticipate the needs of lawyers
– Be able to work independently and also work effectively as part of a team
– Handle a demanding workload and respond to changing priorities as needs arise.
– Excellent interpersonal and communication skills (verbal and written) with the ability to effectively and tactfully communicate with individuals within the firm and clients external to the firm.
– Excellent attention to detail and proofreading skills
– Strong computer skills
– Ability to multitask in a fast-paced environment and implement projects in a timely manner
– Experience with Acumin and Eclipse is considered an asset.

Qualifications:

– Post-secondary education in Legal Administration.
– 2 years’ experience is considered an asset, but we welcome applicants with administrative experience who seek to learn and develop their skills and experience.
– Experience in the use of MS Office Applications.
– Experience in a similar role is an asset.