Corporate Clerk & Legal Assistant

  • Bird Construction
  • Mississauga, Ontario, Canada
  • May 04, 2020
Full time Law Clerk Legal Assistant Legal Support

Job Description

Bird Construction is a leading general contractor in Canada with a long history of service that has offices from
coast to coast. Bird’s clients include leading firms in the commercial, institutional, retail, multi-tenant residential,
industrial, mining, water and wastewater, energy and civil sectors. Today, Bird is a publicly traded corporation
with employees forming a significant shareholder group. This enhances the degree to which employees at all
levels commit to their clients. A hands-on approach to the business has given Bird an edge in being able to
make decisions quickly and to adapt to the requirements of their clients.


The Corporate Clerk / Legal Assistant is responsible for providing a wide range of legal clerk and administrative support to the company’s Risk Management team, which consists of 6 lawyers, a paralegal and an insurance specialist. This position offers an opportunity to learn and grow your career within the legal field.


Corporate Clerk responsibilities including but not limited to:

  • Supporting the performance of the corporate secretarial duties for the company’s Board of Directors;
  • Preparing and making Provincial, Extra-provincial, Industry Canada, CRA, Statistics Canada, SEDI, SEDAR, TSX and other corporate and securities filings;
  • Maintaining and updating the corporate org structure;
  • Preparing board and shareholder meeting materials;
  • Maintaining an inventory and filing system of all legal forms and legal files including updating paper and electronic minute books, shareholder/director registers and general corporate records for all entities; and
  • Ad hoc projects, as required.


Legal Assistant duties including but not limited to:

  • Providing secretarial support to the Risk Management team;
  • Arranging travel and coordinating Risk Management team meetings;
  • Assisting in the preparation and editing of legal documents and reports;
  • Providing litigation support, preparing legal documents, maintaining litigation and other files; and
  • Handling incoming and outgoing correspondence.


The ideal candidate would demonstrate the following SKILLS & CHARACTERISTICS:

  • Excellent time management, strong organizational skills and detailed oriented;
  • Strong administrative acumen;
  • The ability to work well with and for multiple individuals;
  • The ability to work independently, be self-motivated and take initiative;
  • Excellent people skills;
  • Quick learner with a strong work ethic;
  • Ability to quickly adapt to new tasks and responsibilities;
  • Proficient writing skills (English);
  • The ability to work in a fast-paced environment; and
  • Ability to work overtime when necessary – particularly around year/quarter end for board meetings.


Qualifications, Experience and Education:

  • Successful completion of a Community College Diploma in a
  • Law Clerk Program or approved equivalent combination of education and experience;
  • Experience in fast paced legal environment is an asset;
  • Experience in the construction industry is an asset, but not required;
  • Good understanding of legal reference materials, procedures, and filing systems; and
  • Strong computer skills using a wide variety of software including Microsoft Office products, Outlook and, as an asset, Diligent.

Practice Area(s)

Construction Law