Legal Assistant

Full Job Description

Reporting to lawyers in the share and the Manager, Legal Assistant Services, the Legal Assistant, Business Law will be accountable to independently manage the daily activities of a team of lawyers in the Business Law group.

Hours of work are from 9 am to 5 pm. Occasional pre-authorized overtime may be required to meet client needs. We are currently working remotely and we will continue to offer hybrid work arrangements post pandemic.

At Fasken, success means:

• Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations
• Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community
• Working collaboratively – you’re a self starter who values working in a collaborative team based environment
• Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
• Approaching your work with agility and the willingness to learn and utilise new technology
• Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
• Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues
• Treating sensitive and confidential matters with discretion and diplomacy at all times

Primary Responsibilities

• Handling all administrative duties such as email and calendar management, coordinating meetings, making travel arrangements, etc.
• Preparing and maintaining a bring-forward system, as well as providing appropriate reminders
• Under legal professional supervision, preparing legal documents and correspondence according to precedents and/or instructions (drafting letters, revising draft documents, and preparing document comparisons)
• Liaising with Billing Coordinators for the monthly production of accounts
• Ensuring all physical and electronic filing is organized and up to date on a regular basis
• Delegating tasks too, and coordinating with, other administrative departments
• Providing backup coverage in the absence of other assistants
• Other duties, as assigned

Required Knowledge and Experience

• Completion of a post-secondary Legal Assistant or Law Clerk course
• 2+ years’ related experience, preferably within a legal professional services firm
• In-depth understanding of business and legal terminology
• Strong technical proficiency in MS Office applications including Outlook, Word, Excel and PowerPoint
• Experience working with 3E and iManage considered an asset

Diversity and Inclusion

At Fasken we are committed to creating a diverse, equitable and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm.

Accessibility and Accommodation

We always strive to provide an accessible candidate experience. Reasonable accommodations are available on request for eligible candidates.

Background and Reference Checks

Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications.

Your Application

We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.

NO AGENCIES, PLEASE.