Legal Services Technician 1–2 (Competition #50084)

Legal Services Technician 1–2 (Competition #50084)

Province of Nova Scotia — Department of Justice
Halifax, NS (B3J 3N2) | Permanent, Full-Time (Union: NSGEU - NSPG)
Are you an organized legal administrative professional looking to support public-sector justice initiatives? The Legal Services Division within the Nova Scotia Department of Justice is seeking a dedicated Legal Services Technician 1–2 to join one of the largest and most dynamic law offices in the province.
If you excel in a fast-paced legal environment, possess strong clerical and file management skills, and want to contribute to government operations that impact all Nova Scotians, we invite you to apply.

About Us

The Legal Services Division functions as the government’s law firm, delivering a comprehensive range of legal advice and litigation services to support provincial operations and strategic priorities. Comprising over 160 lawyers, paralegals, researchers, and administrative professionals, our office offers a collaborative, engaging workplace with robust opportunities for career development.

About the Opportunity

Under the general supervision of a Legal Services Supervisor, you will provide high-quality, specialized legal administrative assistance and file management support to two or more lawyers.
Operating in a highly confidential environment, you will manage shifting priorities under inflexible deadlines, balancing administrative tasks with specialized legal support while maintaining absolute discretion and attention to detail.

Primary Accountabilities

Legal Assistance & Lawyer Support

• Prepare, file, and serve legal documents within prescribed or assigned court and administrative deadlines.
• Query and retrieve legal case law, precedents, and relevant documentation as directed by counsel.
• Provide specialized assistance for lawyers representing government departments, agencies, boards, and commissions.

Secretarial & Administrative Support

• Draft routine correspondence, reports, presentations, and legal documents.
• Manage complex calendars, schedule appointments, book meeting rooms, court reporters, interpreters, discoveries, witnesses, and travel arrangements.
• Act as a primary point of contact for internal and external clients, providing file updates and procedural information.
• Work collaboratively within a team environment, providing administrative coverage across desks as required.

File & Records Management

• Create, track, and maintain active litigation and advisory files within electronic shared directories, databases, and the Central Registry filing system.
• Organize hard-copy and electronic records using the STAR/STOR classification system.
• Ensure files are up-to-date, properly cataloged, and brought forward for review by lawyers as needed.

Qualifications & Experience

• Education: Successful completion of a certificate or diploma from a recognized Legal Assistant or Paralegal program (equivalencies will be evaluated based on education and experience).
• Technical Skills: Proven proficiency in an automated office environment, including advanced MS Word, accurate typing/dicta-typing, and database navigation.
• Knowledge Base: Familiarity with legal terminology, court procedures, and document preparation.
• Core Competencies: Exceptional organizational and time-management skills; superior written and oral communication; strong analytical skills; and the ability to handle sensitive information with strict confidentiality and impartiality.

Assets

• Knowledge of the various levels of Court and Civil Procedure Rules.
• Familiarity with provincial government departments, agencies, and boards.
• Prior experience utilizing the STAR/STOR record classification system or enterprise file management databases.

Compensation & Benefits

• Salary Range: $1,719.61 – $2,495.64 Bi-Weekly (Pay Grade: TE 13 – TE 19)
• Closing Date: October 20, 2026 (Applications accepted until 11:59 PM Atlantic Time)

Comprehensive Benefits Package

• Defined Benefit Pension Plan.
• Extensive health, dental, and life insurance coverage.
• General illness, short-term, and long-term disability benefits.
• Paid vacation and Employee and Family Assistance Programs (EFAP).

Working Conditions & Additional Information

• Work Schedule: Permanent, standard 35-hour work week (7 hours/day), with occasional overtime requirements.
• Environment: Primarily a comfortable office environment in downtown Halifax, featuring flexible work arrangement options.
• Physical Demands: Long periods seated at a desk focusing on computer monitors, alongside regular movement to file storage areas and occasional bending/lifting of file boxes.

Commitment to Equity & Accommodation

The Government of Nova Scotia is committed to fostering a diverse and representative workforce at all job levels. We welcome applications from Indigenous People, African Nova Scotians, Persons of African Descent, Racialized Persons, Persons with Disabilities, 2SLGBTQIA+ Persons, and women in under-represented occupations.
Note: This is a bargaining unit position initially restricted to current civil service employees represented by the NSGEU. External applicants will be considered if no qualified internal candidates are selected.
If you require accommodation during the recruitment process, please contact competitions@novascotia.ca.