Government of Nova Scotia
Halifax, Nova Scotia, Canada
Competition # : 30481
Department: Justice
Location: HALIFAX
Type of Employment: Permanent
Union Status: NSGEU - NSPG
Closing Date: 5/12/2021 (Applications are accepted until 11:59 PM Atlantic Time)
Designation Status
This opportunity is designated for applicants that identify as either an Indigenous Person, an African Nova Scotian or Other Racially Visible Person.
About Us
The Legal Services Division is the government's law firm, providing a full range of legal advice and services to support government operations and help government achieve its corporate priorities. With a staff of more than 150 lawyers, paralegals, researchers and administrative professionals, the Division is one of the largest law offices in the Province.
We are skilled in administrative law, negotiation and drafting of agreements, commercial transactions, corporate governance, property transactions, the development of legislation and regulations to implement the public policy goals of government, support in employment and labour matters, and day to day advice on routine legal matters.
We represent government in all legal proceedings, except prosecutions. This includes formal litigation on behalf of the Crown before all levels of courts in the Province, the Federal Courts, and the Supreme Court of Canada. Typical cases brought before these courts include judicial review applications, statutory appeals, contractual disputes, constitutional issues, class actions, child and adult protection proceedings, and other claims made by or against government.
We also represent government before administrative bodies and tribunals, and in arbitrations and mediations. We assist government departments and agencies navigate the procedural and substantive aspects of these proceedings and help them resolve disputes.
As well we are home to the Registry of Regulations, which is responsible for filing, consolidating, and publishing Nova Scotia regulations. The Registry is responsible for the publication of the Royal Gazette Part 1 and Part II. The Registry reviews all draft regulations to ensure the regulations meet the required plain language standards, and to ensure that the regulations are consistent in form, style and content with current legislation and regulations.
For more information on the Department of Justice Legal Services please visit our website: https://novascotia.ca/just/Legal_Services/
About Our Opportunity
As the Legal Assistant, you will provide high quality, specialized legal administrative assistance, and file management support under the direction of two or more lawyers. You will utilize strong secretarial/administrative skills, knowledge of legal terminology and specialized procedures pertaining to certain areas of law. You will perform effectively under the pressures and strain of inflexible deadlines in a highly confidential office setting under minimal supervision. You will be responsible for creating, tracking, and managing Solicitor Service files. The opportunity requires you to be able to adapt to shifting priorities, balance your efforts between providing legal assistance and administrative support, respond in a timely and appropriate manner to inquiries and to be organized in your day to day file management.
Primary Accountabilities
Legal Assistance / Support to Lawyers
Provide specialized legal assistance for lawyers who provide legal advice/litigation services to government departments and various agencies, boards, and commissions
Ensure documents assigned by a lawyer are prepared, filed, and/or served within prescribed or assigned deadlines
Query and retrieve legal case law, precedent materials/documents, or other relevant information as identified by a lawyer
Secretarial / Administrative Support
Prepare correspondence, presentations, and documents of a legal and non-legal matter
Respond to inquiries from internal and external clients and the public
Schedule appointments and maintains lawyers’ calendar and schedule and book rooms, court reporters, travel, discoveries, witnesses, interpreters, case conferences
Books travel and related accommodations when necessary
Works in a team environment, providing coverage to assistants on their team and other teams as assigned by the Legal Services Coordinator
Responding to Inquiries and File Management
Acts as a point of contact to ensure clients have the appropriate information including file updates, process or procedural changes, Division updates and other general matters
Responds to inquiries from the public to ensure appropriate and relevant information is provided
Manages files in the Central Registry filing system, electronic shared directory and in the file/document management databases
Organize all hard copy and electronic files including filing of documents, data entry and the use of the STAR/STOR classification system
Ensures that files/filing is up to date and brought forward for review by lawyers as required
Qualifications and Experience
To be considered for this opportunity, you will possess a certificate/diploma from a Legal Assistant or Paralegal program and 3 years of experience in a legal practice or an acceptable combination of education/training and experience.
You have experience and competency in an automated environment, with proficient and accurate typing, dicta typing, MS Word, and data entry skills. You have knowledge of legal terminology, procedures, and documentation, as well as excellent research, analytical and organizational skills. Your excellent communication skills both written and oral giving you the ability to deal with clients, lawyers and co-workers in a fair, caring, and impartial manner communicating in a clear and concise manner while maintaining confidentiality and impartiality.
Assets include:
Experience preparing Executive Council forms
Knowledge of provincial government departments and agencies
Knowledge of legal terminology, procedures, and documentation
Experience utilizing STAR/STOR record classification system, or other file management systems
We will assess the above qualifications using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.
Equivalency
Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Benefits
Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs.
Province of Nova Scotia
Apr 29, 2021
Full time
Competition # : 30481
Department: Justice
Location: HALIFAX
Type of Employment: Permanent
Union Status: NSGEU - NSPG
Closing Date: 5/12/2021 (Applications are accepted until 11:59 PM Atlantic Time)
Designation Status
This opportunity is designated for applicants that identify as either an Indigenous Person, an African Nova Scotian or Other Racially Visible Person.
About Us
The Legal Services Division is the government's law firm, providing a full range of legal advice and services to support government operations and help government achieve its corporate priorities. With a staff of more than 150 lawyers, paralegals, researchers and administrative professionals, the Division is one of the largest law offices in the Province.
We are skilled in administrative law, negotiation and drafting of agreements, commercial transactions, corporate governance, property transactions, the development of legislation and regulations to implement the public policy goals of government, support in employment and labour matters, and day to day advice on routine legal matters.
We represent government in all legal proceedings, except prosecutions. This includes formal litigation on behalf of the Crown before all levels of courts in the Province, the Federal Courts, and the Supreme Court of Canada. Typical cases brought before these courts include judicial review applications, statutory appeals, contractual disputes, constitutional issues, class actions, child and adult protection proceedings, and other claims made by or against government.
We also represent government before administrative bodies and tribunals, and in arbitrations and mediations. We assist government departments and agencies navigate the procedural and substantive aspects of these proceedings and help them resolve disputes.
As well we are home to the Registry of Regulations, which is responsible for filing, consolidating, and publishing Nova Scotia regulations. The Registry is responsible for the publication of the Royal Gazette Part 1 and Part II. The Registry reviews all draft regulations to ensure the regulations meet the required plain language standards, and to ensure that the regulations are consistent in form, style and content with current legislation and regulations.
For more information on the Department of Justice Legal Services please visit our website: https://novascotia.ca/just/Legal_Services/
About Our Opportunity
As the Legal Assistant, you will provide high quality, specialized legal administrative assistance, and file management support under the direction of two or more lawyers. You will utilize strong secretarial/administrative skills, knowledge of legal terminology and specialized procedures pertaining to certain areas of law. You will perform effectively under the pressures and strain of inflexible deadlines in a highly confidential office setting under minimal supervision. You will be responsible for creating, tracking, and managing Solicitor Service files. The opportunity requires you to be able to adapt to shifting priorities, balance your efforts between providing legal assistance and administrative support, respond in a timely and appropriate manner to inquiries and to be organized in your day to day file management.
Primary Accountabilities
Legal Assistance / Support to Lawyers
Provide specialized legal assistance for lawyers who provide legal advice/litigation services to government departments and various agencies, boards, and commissions
Ensure documents assigned by a lawyer are prepared, filed, and/or served within prescribed or assigned deadlines
Query and retrieve legal case law, precedent materials/documents, or other relevant information as identified by a lawyer
Secretarial / Administrative Support
Prepare correspondence, presentations, and documents of a legal and non-legal matter
Respond to inquiries from internal and external clients and the public
Schedule appointments and maintains lawyers’ calendar and schedule and book rooms, court reporters, travel, discoveries, witnesses, interpreters, case conferences
Books travel and related accommodations when necessary
Works in a team environment, providing coverage to assistants on their team and other teams as assigned by the Legal Services Coordinator
Responding to Inquiries and File Management
Acts as a point of contact to ensure clients have the appropriate information including file updates, process or procedural changes, Division updates and other general matters
Responds to inquiries from the public to ensure appropriate and relevant information is provided
Manages files in the Central Registry filing system, electronic shared directory and in the file/document management databases
Organize all hard copy and electronic files including filing of documents, data entry and the use of the STAR/STOR classification system
Ensures that files/filing is up to date and brought forward for review by lawyers as required
Qualifications and Experience
To be considered for this opportunity, you will possess a certificate/diploma from a Legal Assistant or Paralegal program and 3 years of experience in a legal practice or an acceptable combination of education/training and experience.
You have experience and competency in an automated environment, with proficient and accurate typing, dicta typing, MS Word, and data entry skills. You have knowledge of legal terminology, procedures, and documentation, as well as excellent research, analytical and organizational skills. Your excellent communication skills both written and oral giving you the ability to deal with clients, lawyers and co-workers in a fair, caring, and impartial manner communicating in a clear and concise manner while maintaining confidentiality and impartiality.
Assets include:
Experience preparing Executive Council forms
Knowledge of provincial government departments and agencies
Knowledge of legal terminology, procedures, and documentation
Experience utilizing STAR/STOR record classification system, or other file management systems
We will assess the above qualifications using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.
Equivalency
Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Benefits
Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs.
Province of Nova Scotia
Your key responsibilities include but not limited to the following:
provide support to lawyers and other legal staff in the firm
preparing, reading, reviewing, verifying, and routing correspondence, reports and legal documents; drafting Wills, letters and documents; collecting and analyzing information; organizing meetings; scheduling couriers;
preparing invoices; preparing reports; tracking payments;
maintaining calendar by planning and scheduling conferences, teleconferences, observing deadlines; reminders for deadlines and schedules;
receiving clients; handling clients and other individuals by greeting them in person or on the telephone; answering or directing inquiries;
managing opening of matters and progress of matters;
other duties as assigned
Qualification for the position, include but not limited to the following:
3 years experience with one or more of the following areas in Ontario is a definite asset: Family Law, Corporate Law, Civil Litigation, Employment and Estate Administration
Excellent verbal and written communication skills in English is required
Experience with DivorceMate, Microsoft Teams, CosmoLex, OneDrive, Office 365, and other communication programs are an asset
Good judgment, an ability to think critically, strong interpersonal skills, and the ability to thrive in a change oriented environment is highly desired
Ability to work in a fast-paced environment and ability to innovative in support of strategic business goals such as client satisfaction and revenue targets
Ability to handle confidential and sensitive information with discretion
Ability to handle large volume of different files in an organized, efficient, and accurate manner.
Ability to deal courteously and tactfully with the public, staff, and lawyers.
Ability to plan, organize and manage work independently with minimal supervision
What you will bring to the team:
A motivated and proactive individual with ability to prioritize and effectively meet deadlines while exceeding client satisfaction and creating a positive working environment
A positive outlook, flexible attitude, enthusiasm, and a team player
The ability to problem-solve and work independently while being proactive
Ability to add value to the team with revenue generation and cost savings while committing to exceeding client satisfaction
Experience using CosmoLex, Microsoft Office, Divorcemate, Est8-a-base, Fast Company, Willbuilder, and ACL
Malicki Sanchez offers an enjoyable working environment and a competitive salary appropriate with experience.
If you can confidently demonstrate that you meet the criteria above, please submit a detailed introduction letter along with your resume to elvira@malickisanchezlaw.com
We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted.
Malicki Sanchez is committed to inclusiveness, equity and accessibility.
May 15, 2021
Full time
Your key responsibilities include but not limited to the following:
provide support to lawyers and other legal staff in the firm
preparing, reading, reviewing, verifying, and routing correspondence, reports and legal documents; drafting Wills, letters and documents; collecting and analyzing information; organizing meetings; scheduling couriers;
preparing invoices; preparing reports; tracking payments;
maintaining calendar by planning and scheduling conferences, teleconferences, observing deadlines; reminders for deadlines and schedules;
receiving clients; handling clients and other individuals by greeting them in person or on the telephone; answering or directing inquiries;
managing opening of matters and progress of matters;
other duties as assigned
Qualification for the position, include but not limited to the following:
3 years experience with one or more of the following areas in Ontario is a definite asset: Family Law, Corporate Law, Civil Litigation, Employment and Estate Administration
Excellent verbal and written communication skills in English is required
Experience with DivorceMate, Microsoft Teams, CosmoLex, OneDrive, Office 365, and other communication programs are an asset
Good judgment, an ability to think critically, strong interpersonal skills, and the ability to thrive in a change oriented environment is highly desired
Ability to work in a fast-paced environment and ability to innovative in support of strategic business goals such as client satisfaction and revenue targets
Ability to handle confidential and sensitive information with discretion
Ability to handle large volume of different files in an organized, efficient, and accurate manner.
Ability to deal courteously and tactfully with the public, staff, and lawyers.
Ability to plan, organize and manage work independently with minimal supervision
What you will bring to the team:
A motivated and proactive individual with ability to prioritize and effectively meet deadlines while exceeding client satisfaction and creating a positive working environment
A positive outlook, flexible attitude, enthusiasm, and a team player
The ability to problem-solve and work independently while being proactive
Ability to add value to the team with revenue generation and cost savings while committing to exceeding client satisfaction
Experience using CosmoLex, Microsoft Office, Divorcemate, Est8-a-base, Fast Company, Willbuilder, and ACL
Malicki Sanchez offers an enjoyable working environment and a competitive salary appropriate with experience.
If you can confidently demonstrate that you meet the criteria above, please submit a detailed introduction letter along with your resume to elvira@malickisanchezlaw.com
We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted.
Malicki Sanchez is committed to inclusiveness, equity and accessibility.
Desjardins Group is the largest cooperative financial group in Canada, and one of the largest employers in the country. It offers a full range of financial products and services and is home to a wealth of expertise in property and casualty insurance, life and health insurance, wealth management, services for businesses of all sizes, securities brokerage, asset management, venture capital, and secure, leading-edge virtual access methods.
Job Level
NV-05
As a claims legal assistant you help protect the organization’s legal interests by providing technical support to make sure that its rights are protected and obligations are met. You may be responsible for one or more sub-specialties, such as contested matters and the Office of the Corporate Secretary (ethics and professional conduct, official registries, meeting minutes, the general meeting, etc.). You provide discipline-specific technical support and help your unit carry out its activities, initiatives and processes in accordance with established policies and procedures. You support your unit’s more experienced employees and assist with technical work and analysis involving processes, information management and data processing. The ability to tailor your approach as needed and make sound decisions is therefore essential.
General Information on the Position
Additional information
Provide confidential administrative support to Legal Counsel.
Aid Legal Counsel to manage his or her time (i.e. diary, scheduling appointments, preparing and following-up on meetings or cases, and writing up of reports).
Use computer tools, complete various tasks connected with writing, revising, updating and producing documents and/or reports.
Receive, filter and refer telephone calls.
Open, sort and distribute mail and/or email.
Transcribe and compile (from dictated and/or written material) memos, court and arbitration pleadings, reports and correspondence for Legal Counsel.
Arrange appointments pertaining to meetings, mediations, LAT and examinations for discovery.
Brief and Organize Accident Benefits and Tort Claims File for Defense.
Compile affidavits of documents and assist in preparing matters for trials or arbitrations.
Assume additional duties for department as required.
Other working conditions
Work location: This position is located at 95 St. Clair Avenue West, Toronto
Number of job available: 1
Qualifications
College diploma in a related field in a legal secretary discipline
A minimum of one year of relevant experience
Minimum post secondary diploma in a legal secretary discipline (an asset)
Please note that other combinations of qualifications and relevant experience may be considered.
Specific knowledge
Knowledge of Rules of Civil Procedure and Insurance Defense Litigation with an emphasis in Accident Benefits and Bodily Injury work (required)
Superior and accurate transcription skills
Proficient with our in-house & other computer systems (i.e., MS Word, Excel)
Desjardins Cross-sector skills
Action oriented, Customer Focus, Differences, Nimble learning
Key competencies for the job
Self-awareness, Situational adaptability
Work Location
95 St-Clair Avenue West Toronto
Trade Union
Non Syndiqué
Unposting Date
2021-05-20
May 10, 2021
Full time
Desjardins Group is the largest cooperative financial group in Canada, and one of the largest employers in the country. It offers a full range of financial products and services and is home to a wealth of expertise in property and casualty insurance, life and health insurance, wealth management, services for businesses of all sizes, securities brokerage, asset management, venture capital, and secure, leading-edge virtual access methods.
Job Level
NV-05
As a claims legal assistant you help protect the organization’s legal interests by providing technical support to make sure that its rights are protected and obligations are met. You may be responsible for one or more sub-specialties, such as contested matters and the Office of the Corporate Secretary (ethics and professional conduct, official registries, meeting minutes, the general meeting, etc.). You provide discipline-specific technical support and help your unit carry out its activities, initiatives and processes in accordance with established policies and procedures. You support your unit’s more experienced employees and assist with technical work and analysis involving processes, information management and data processing. The ability to tailor your approach as needed and make sound decisions is therefore essential.
General Information on the Position
Additional information
Provide confidential administrative support to Legal Counsel.
Aid Legal Counsel to manage his or her time (i.e. diary, scheduling appointments, preparing and following-up on meetings or cases, and writing up of reports).
Use computer tools, complete various tasks connected with writing, revising, updating and producing documents and/or reports.
Receive, filter and refer telephone calls.
Open, sort and distribute mail and/or email.
Transcribe and compile (from dictated and/or written material) memos, court and arbitration pleadings, reports and correspondence for Legal Counsel.
Arrange appointments pertaining to meetings, mediations, LAT and examinations for discovery.
Brief and Organize Accident Benefits and Tort Claims File for Defense.
Compile affidavits of documents and assist in preparing matters for trials or arbitrations.
Assume additional duties for department as required.
Other working conditions
Work location: This position is located at 95 St. Clair Avenue West, Toronto
Number of job available: 1
Qualifications
College diploma in a related field in a legal secretary discipline
A minimum of one year of relevant experience
Minimum post secondary diploma in a legal secretary discipline (an asset)
Please note that other combinations of qualifications and relevant experience may be considered.
Specific knowledge
Knowledge of Rules of Civil Procedure and Insurance Defense Litigation with an emphasis in Accident Benefits and Bodily Injury work (required)
Superior and accurate transcription skills
Proficient with our in-house & other computer systems (i.e., MS Word, Excel)
Desjardins Cross-sector skills
Action oriented, Customer Focus, Differences, Nimble learning
Key competencies for the job
Self-awareness, Situational adaptability
Work Location
95 St-Clair Avenue West Toronto
Trade Union
Non Syndiqué
Unposting Date
2021-05-20
ABOUT GOWLING WLG
At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.
When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.
Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.
Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support services team work together, and are respected and valued for their individual contributions.
PROFILE
Gowling WLG ( Waterloo Region) is looking for an Associate with 3 to 5 years of experience to join our M&A/General Corporate group.
As part of an international firm, we are involved in a wide-range of local, national and international matters. We practice at the highest level; doing the sophisticated work demanded by some of the biggest businesses in Canada, and several of the Fortune 500. We are trusted advisors, giving advice that is timely, focused and practical. We are a fun group and clients like to work with us.
QUALIFICATIONS
The right candidate will bring solid experience gained from a leading full services firm or boutique.
The Candidate will work closely with strong teammates and great mentors to provide exceptional service.
Interested candidates should submit a cover letter, their curriculum vitae, law school transcripts ( for candidates under 5 years) and any other material of assistance to Michelle McCallum, General Manager using michelle.mccallum@gowlingwlg.com or though the application portal. Application materials are held in the strictest confidence.
Gowling WLG is proud to offer equal employment opportunities.
If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.
While we appreciate all applications received, only those candidates selected for an interview will be contacted.
May 09, 2021
Full time
ABOUT GOWLING WLG
At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.
When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.
Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.
Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support services team work together, and are respected and valued for their individual contributions.
PROFILE
Gowling WLG ( Waterloo Region) is looking for an Associate with 3 to 5 years of experience to join our M&A/General Corporate group.
As part of an international firm, we are involved in a wide-range of local, national and international matters. We practice at the highest level; doing the sophisticated work demanded by some of the biggest businesses in Canada, and several of the Fortune 500. We are trusted advisors, giving advice that is timely, focused and practical. We are a fun group and clients like to work with us.
QUALIFICATIONS
The right candidate will bring solid experience gained from a leading full services firm or boutique.
The Candidate will work closely with strong teammates and great mentors to provide exceptional service.
Interested candidates should submit a cover letter, their curriculum vitae, law school transcripts ( for candidates under 5 years) and any other material of assistance to Michelle McCallum, General Manager using michelle.mccallum@gowlingwlg.com or though the application portal. Application materials are held in the strictest confidence.
Gowling WLG is proud to offer equal employment opportunities.
If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.
While we appreciate all applications received, only those candidates selected for an interview will be contacted.
Job Family Finance
Primary Location Montreal
Position Language Requirement French Only
Language Skill Level (Reading) -
Language Skill Level (Writing) -
Language Skill Level (Speaking) -
Status of Employment Temporary
Work schedule(s) Full-time
Work at CBC/Radio-Canada
At CBC/Radio-Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance.
Do you think you have the ability and drive to keep up with this exciting, ever-changing industry? Whether it be in front of the camera, on air, online or behind the scenes, you would be joining a team that thrives on making connections and telling stories that are important to Canadians.
Your role
*Please note this role will be a one-year contract.*
As Legal Assistant, your main objective will be to provide administrative assistance and clerical support three lawyers in media law and business law in Legal Services in Montreal.
More specifically, you will coordinate office activities, as well as establish priorities and rushes for the three lawyers in media law and business law in Legal Services. You will provide assistance throughout all stages of legal matters, and compile basic data to facilitate requests for current and noncurrent information.
You will liaise with Corporation components and service departments, as well as external stakeholders. You will also perform data entry and document formatting, maintain agendas, arrange meetings and/or travel, and fill out expense accounts. Moreover, you will ensure physical and electronic filing, as well as filing system organization.
We are looking for a candidate with the following
College diploma in legal secretarial or the equivalent
Mininum three (3) years' relevant experience as a legal secretary and/or legal assistant
Very good knowledge of the Windows environment, Word, Excel, and PowerPoint
Fluency in French (spoken and written)
Good knowledge of English (spoken and written)
Excellent interpersonal skills: tact and diplomacy
Strong organizational (able to prioritize effectively) and time-management skills
Able to work with little supervision, as well as demonstrate initiative, accuracy and thoroughness
Discretion to perform all duties with complete confidentiality
Candidates may be subject to skills and knowledge testing.
If this sounds interesting, please click on ''Apply online''. We thank all applicants for their interest, but only candidates selected will be contacted.
CBC/Radio-Canada is committed to being a leader in reflecting our country’s diversity. That’s because we can only create and tell the stories that connect Canadians, by having a workforce that mirrors the ever-changing makeup of our country. That’s why we, as an employer, value equal opportunity and nurture an inclusive workplace where our individual differences are not only recognized and valued, but also extend to and pervade all the services we provide as Canada’s public broadcaster. For more information, visit the Diversity and Inclusion section of our website. If you have accommodation needs at this stage of the recruitment process, please inform us as soon as possible by sending an e-mail to recruitment@cbc.ca.
You are invited to consult and familiarize yourself with our Code of Conduct, which can be found on our corporate website. All employees must adhere to the Code as a condition of employment. We also invite you to take a look at our policy on conflicts of interest. In the event that you become an employee, it will be important to inform us, as quickly as possible, of any situation that, because of your hiring, constitutes or could appear to constitute a conflict of interest.
Wherever in the wording of the job description either gender is used, it shall be understood to include all genders.
Job Posting Date Apr 26, 2021, 8:48:00 AM
Unposting Date May 10, 2021, 10:59:00 PM
May 05, 2021
Contract
Job Family Finance
Primary Location Montreal
Position Language Requirement French Only
Language Skill Level (Reading) -
Language Skill Level (Writing) -
Language Skill Level (Speaking) -
Status of Employment Temporary
Work schedule(s) Full-time
Work at CBC/Radio-Canada
At CBC/Radio-Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance.
Do you think you have the ability and drive to keep up with this exciting, ever-changing industry? Whether it be in front of the camera, on air, online or behind the scenes, you would be joining a team that thrives on making connections and telling stories that are important to Canadians.
Your role
*Please note this role will be a one-year contract.*
As Legal Assistant, your main objective will be to provide administrative assistance and clerical support three lawyers in media law and business law in Legal Services in Montreal.
More specifically, you will coordinate office activities, as well as establish priorities and rushes for the three lawyers in media law and business law in Legal Services. You will provide assistance throughout all stages of legal matters, and compile basic data to facilitate requests for current and noncurrent information.
You will liaise with Corporation components and service departments, as well as external stakeholders. You will also perform data entry and document formatting, maintain agendas, arrange meetings and/or travel, and fill out expense accounts. Moreover, you will ensure physical and electronic filing, as well as filing system organization.
We are looking for a candidate with the following
College diploma in legal secretarial or the equivalent
Mininum three (3) years' relevant experience as a legal secretary and/or legal assistant
Very good knowledge of the Windows environment, Word, Excel, and PowerPoint
Fluency in French (spoken and written)
Good knowledge of English (spoken and written)
Excellent interpersonal skills: tact and diplomacy
Strong organizational (able to prioritize effectively) and time-management skills
Able to work with little supervision, as well as demonstrate initiative, accuracy and thoroughness
Discretion to perform all duties with complete confidentiality
Candidates may be subject to skills and knowledge testing.
If this sounds interesting, please click on ''Apply online''. We thank all applicants for their interest, but only candidates selected will be contacted.
CBC/Radio-Canada is committed to being a leader in reflecting our country’s diversity. That’s because we can only create and tell the stories that connect Canadians, by having a workforce that mirrors the ever-changing makeup of our country. That’s why we, as an employer, value equal opportunity and nurture an inclusive workplace where our individual differences are not only recognized and valued, but also extend to and pervade all the services we provide as Canada’s public broadcaster. For more information, visit the Diversity and Inclusion section of our website. If you have accommodation needs at this stage of the recruitment process, please inform us as soon as possible by sending an e-mail to recruitment@cbc.ca.
You are invited to consult and familiarize yourself with our Code of Conduct, which can be found on our corporate website. All employees must adhere to the Code as a condition of employment. We also invite you to take a look at our policy on conflicts of interest. In the event that you become an employee, it will be important to inform us, as quickly as possible, of any situation that, because of your hiring, constitutes or could appear to constitute a conflict of interest.
Wherever in the wording of the job description either gender is used, it shall be understood to include all genders.
Job Posting Date Apr 26, 2021, 8:48:00 AM
Unposting Date May 10, 2021, 10:59:00 PM
Clark Wilson LLP
Vancouver, British Columbia, Canada
GROW WITH US AND BE YOUR BEST
Clark Wilson LLP is seeking a Legal Administrative Assistant to join our float pool and provide coverage to our Business Law group. This is a full-time, permanent position and is ideal for anyone wanting to join a firm that takes pride in having a collegial working atmosphere, where growth and professional development are supported.
PRIMARY RESPONSIBILITIES
Drafting, preparing, editing, and formatting various legal documents and correspondence;
preparing transaction books as required;
maintaining an efficient file management and bring forward system;
maintaining a full calendar, email management, and managing lawyers’ practice;
liaising with legal assistants, paralegals, other lawyers, and clients on file progress; and
general administrative duties as required
QUALIFICATIONS AND SKILLS
graduate of an accredited Legal Administrative Assistant program or relevant experience;
minimum of 2 years of experience as a corporate Legal Administrative Assistant, working with a business solicitor in the areas of commercial real estate, commercial lending and corporate transactions an asset;
understanding of BC land title registration requirements;
strong technical skills, including knowledge of Microsoft Word, Excel, Outlook, Adobe, and BC Online;
excellent verbal and written communications skills;
excellent organizational skills and, attention to detail
the ability to prioritize a high volume of tasks and competing priorities;
a client-centered approach with the commitment to providing outstanding service;
the ability to follow instructions and adhere to strict deadlines;
dedicated to providing service beyond expectation; and
the ability to exercise sound judgment, discretion and, confidentiality, and to adapt to changing demands.
ABOUT US
Clark Wilson is a thriving regional law firm that provides an excellent platform for business-minded professionals. We are consistently recognized by Canadian Lawyer as one of Western Canada’s top 10 regional firms and most recently certified as a Great Place to Work by Great Place to Work® Institute Canada. Our firm is comprised of 100 highly accomplished lawyers and 150 support staff. We are proud that our team includes a diverse range of backgrounds and experience, with a common dedication to responsive, thoughtful and comprehensive client service. Our clients count on us to achieve results and provide value quickly and efficiently. Our employees are instrumental in helping us to achieve these results. If you would like to be part of our team and are hardworking and goal-driven – we want to hear from you!
BENEFITS WE OFFER
We offer a comprehensive salary and benefits package that is very competitive, together with opportunities for personal and professional growth. Our benefits include:
a matching RRSP program;
an annual education/tuition allowance;
ongoing continuing education;
flexible health and dental coverage;
health spending account;
short and long term disability insurance;
personal days to help balance outside commitments;
employee assistance program;
monetary incentive for employee referrals;
day off with pay after one year anniversary;
casual day every Friday; and
plenty of opportunities to get to know your co-workers during our various social events and treat days throughout the year.
See for yourself by checking out our Blog under the Culture section of our website.
HOW TO APPLY
Please visit our website to find out more about Clark Wilson (www.cwilson.com). You can apply for this position here or by directing your resume to Sherri Fostvelt, Director of Human Resources.
Clark Wilson is an equal opportunity employer and offers competitive compensation and a positive team working environment. We thank all applicants for their submissions, however, only those persons selected for an interview will be contacted
May 01, 2021
Full time
GROW WITH US AND BE YOUR BEST
Clark Wilson LLP is seeking a Legal Administrative Assistant to join our float pool and provide coverage to our Business Law group. This is a full-time, permanent position and is ideal for anyone wanting to join a firm that takes pride in having a collegial working atmosphere, where growth and professional development are supported.
PRIMARY RESPONSIBILITIES
Drafting, preparing, editing, and formatting various legal documents and correspondence;
preparing transaction books as required;
maintaining an efficient file management and bring forward system;
maintaining a full calendar, email management, and managing lawyers’ practice;
liaising with legal assistants, paralegals, other lawyers, and clients on file progress; and
general administrative duties as required
QUALIFICATIONS AND SKILLS
graduate of an accredited Legal Administrative Assistant program or relevant experience;
minimum of 2 years of experience as a corporate Legal Administrative Assistant, working with a business solicitor in the areas of commercial real estate, commercial lending and corporate transactions an asset;
understanding of BC land title registration requirements;
strong technical skills, including knowledge of Microsoft Word, Excel, Outlook, Adobe, and BC Online;
excellent verbal and written communications skills;
excellent organizational skills and, attention to detail
the ability to prioritize a high volume of tasks and competing priorities;
a client-centered approach with the commitment to providing outstanding service;
the ability to follow instructions and adhere to strict deadlines;
dedicated to providing service beyond expectation; and
the ability to exercise sound judgment, discretion and, confidentiality, and to adapt to changing demands.
ABOUT US
Clark Wilson is a thriving regional law firm that provides an excellent platform for business-minded professionals. We are consistently recognized by Canadian Lawyer as one of Western Canada’s top 10 regional firms and most recently certified as a Great Place to Work by Great Place to Work® Institute Canada. Our firm is comprised of 100 highly accomplished lawyers and 150 support staff. We are proud that our team includes a diverse range of backgrounds and experience, with a common dedication to responsive, thoughtful and comprehensive client service. Our clients count on us to achieve results and provide value quickly and efficiently. Our employees are instrumental in helping us to achieve these results. If you would like to be part of our team and are hardworking and goal-driven – we want to hear from you!
BENEFITS WE OFFER
We offer a comprehensive salary and benefits package that is very competitive, together with opportunities for personal and professional growth. Our benefits include:
a matching RRSP program;
an annual education/tuition allowance;
ongoing continuing education;
flexible health and dental coverage;
health spending account;
short and long term disability insurance;
personal days to help balance outside commitments;
employee assistance program;
monetary incentive for employee referrals;
day off with pay after one year anniversary;
casual day every Friday; and
plenty of opportunities to get to know your co-workers during our various social events and treat days throughout the year.
See for yourself by checking out our Blog under the Culture section of our website.
HOW TO APPLY
Please visit our website to find out more about Clark Wilson (www.cwilson.com). You can apply for this position here or by directing your resume to Sherri Fostvelt, Director of Human Resources.
Clark Wilson is an equal opportunity employer and offers competitive compensation and a positive team working environment. We thank all applicants for their submissions, however, only those persons selected for an interview will be contacted
Summary: Plays a key role in the VCNA Legal Department by providing legal support to the VCNA General Counsel and other VCNA in-house counsel by performing the following duties personally;
Essential Duties and Responsibilities:
Responsibilities include the following, though other duties may be assigned:
Contracts/Transactional Support:
Assist VCNA counsel and outside counsel with a variety of transactions
Maintain corporate property ownership summary records
Together with Legal Assistant and rest of legal team, arrange for execution of contracts and resolutions, within delegated authority. Follow-up to ensure timely return for processing through various stages. Distribute executed contracts to various parties. Create reminders for contract extensions, renewals, expiry, etc.
Tracking of parent company approvals, deadlines, and step plans for requisite financial transactions.
File Management and internal / external organization, execution and distribution of all required transactional documents
Creation of closing agendas, step plans and compilation of full closing sets for transactions. Maintain and update VCNA Legal/Financing transaction summaries chart and binder
Post-closing mapping/tracking of parties' obligations.
Corporate secretarial:
Primary responsibility for Canadian companies with some secondary support of US Paralegal for US entities on occasion
Minute books and corporate records, including:
preparing shareholders and Board resolutions;
maintaining minute books (soft and hard copies) and share ledgers;
preparing officer's certificates;
obtaining good standing certificates;
completing annual filings, annual resolutions and change notices;
maintaining and updating officer and director reports;
updating and circulating corporate structure charts
Assisting with corporate re-organizations and intercompany financings, issuance of dividends and distributions
Co-ordinate with VCNA's auditors to provide information for quarterly and annual audits
Co-ordinate and respond to VCNA's parent companies (Luxembourg and Brazil) to provide corporate information as requested
Continuous and timely communication with parent company, regarding transaction approvals, parent company holdings, corporate governance and organization. Continuous tracking and timely follow ups for all transactions requiring parent company approvals.
Track information regarding corporate ownership and monthly updates to internal structure charts.
Draft and track all resolutions and consents regarding changes in corporate structure, transactional flow of funds, and any adjustments to the Board of Directors, Shareholders or Officers.
Contract Review: (dependent on experience and/or ability to develop requisite skills):
Review and draft leases and licences
Review a variety of types of agreements, under supervision of legal counsel, including the following:
Prepare NDAs using VCNA precedents and review NDAs from third parties
Review products sale, vendor supply agreements, and purchase orders prepared using VCNA precedents and review such agreements provided by third parties on their forms
Draft releases, waivers for use of VCNA properties
Review of banking documentation (e.g. new bank accounts, investment accounts)
Litigation:
File management, and tracking progress and critical dates of litigation matters
Communication with internal contacts and outside counsel to assist with discoveries, gathering of evidence, and any necessary affidavits or other required documents
Maintain up-to-date litigation status reports from outside counsel
General / Administrative Responsibilities:
Due diligence (compiling VCNA's records if VCNA is a vendor or assisting in due diligence if VCNA is a purchaser)
Know Your Client Requests from banks and other financial institutions
File creation and accurate input of data into file management system
Tracking litigation matters and assisting outside counsel with discoveries, reviewing evidence and tracking critical dates for claim, defence, etc.
Draft correspondence for issues involving Leases, Licences, Royalty Agreements and other types of agreements.
File Management in Prolaw (electronic legal matter system) and some hardcopy files.
Open new matters and sub-matters; maintain matters by populating tabs, filing, updating fields as needed, generating reports, reminders and closing matters.
Supervisory Responsibilities:
This job has some supervisory responsibilities of students working in the Legal Department and in some cases providing instructions for certain legal work being performed for VCNA by outside counsel or paralegals.
Qualifications:
Graduation from an accredited Ontario Paralegal, or Law Clerk program with at least three to five years of related experience and/or training, ideally within a medium to large law firm or in-house; or equivalent combination of education and experience.
Proficient with MS-Office Suite (PowerPoint, Excel, Word, Vizio)
Experience with ProLaw or similar customizable document management platform
Demonstrates excellent judgment and professionalism when dealing with internal and external clients
Strong organizational and time management / multi-tasking skills
Strong language (written/verbal) and communication skills
Strong attention to details as well as analytical and problem-solving skills with creative thinking
Strong desire to learn and ability to adapt to a changing work environment
Ability to learn and keen interest in learning new tools and practices (including legal and contract management software applications)
Should be proficient in French and English
Fluency in Portuguese would be an asset
Apr 29, 2021
Full time
Summary: Plays a key role in the VCNA Legal Department by providing legal support to the VCNA General Counsel and other VCNA in-house counsel by performing the following duties personally;
Essential Duties and Responsibilities:
Responsibilities include the following, though other duties may be assigned:
Contracts/Transactional Support:
Assist VCNA counsel and outside counsel with a variety of transactions
Maintain corporate property ownership summary records
Together with Legal Assistant and rest of legal team, arrange for execution of contracts and resolutions, within delegated authority. Follow-up to ensure timely return for processing through various stages. Distribute executed contracts to various parties. Create reminders for contract extensions, renewals, expiry, etc.
Tracking of parent company approvals, deadlines, and step plans for requisite financial transactions.
File Management and internal / external organization, execution and distribution of all required transactional documents
Creation of closing agendas, step plans and compilation of full closing sets for transactions. Maintain and update VCNA Legal/Financing transaction summaries chart and binder
Post-closing mapping/tracking of parties' obligations.
Corporate secretarial:
Primary responsibility for Canadian companies with some secondary support of US Paralegal for US entities on occasion
Minute books and corporate records, including:
preparing shareholders and Board resolutions;
maintaining minute books (soft and hard copies) and share ledgers;
preparing officer's certificates;
obtaining good standing certificates;
completing annual filings, annual resolutions and change notices;
maintaining and updating officer and director reports;
updating and circulating corporate structure charts
Assisting with corporate re-organizations and intercompany financings, issuance of dividends and distributions
Co-ordinate with VCNA's auditors to provide information for quarterly and annual audits
Co-ordinate and respond to VCNA's parent companies (Luxembourg and Brazil) to provide corporate information as requested
Continuous and timely communication with parent company, regarding transaction approvals, parent company holdings, corporate governance and organization. Continuous tracking and timely follow ups for all transactions requiring parent company approvals.
Track information regarding corporate ownership and monthly updates to internal structure charts.
Draft and track all resolutions and consents regarding changes in corporate structure, transactional flow of funds, and any adjustments to the Board of Directors, Shareholders or Officers.
Contract Review: (dependent on experience and/or ability to develop requisite skills):
Review and draft leases and licences
Review a variety of types of agreements, under supervision of legal counsel, including the following:
Prepare NDAs using VCNA precedents and review NDAs from third parties
Review products sale, vendor supply agreements, and purchase orders prepared using VCNA precedents and review such agreements provided by third parties on their forms
Draft releases, waivers for use of VCNA properties
Review of banking documentation (e.g. new bank accounts, investment accounts)
Litigation:
File management, and tracking progress and critical dates of litigation matters
Communication with internal contacts and outside counsel to assist with discoveries, gathering of evidence, and any necessary affidavits or other required documents
Maintain up-to-date litigation status reports from outside counsel
General / Administrative Responsibilities:
Due diligence (compiling VCNA's records if VCNA is a vendor or assisting in due diligence if VCNA is a purchaser)
Know Your Client Requests from banks and other financial institutions
File creation and accurate input of data into file management system
Tracking litigation matters and assisting outside counsel with discoveries, reviewing evidence and tracking critical dates for claim, defence, etc.
Draft correspondence for issues involving Leases, Licences, Royalty Agreements and other types of agreements.
File Management in Prolaw (electronic legal matter system) and some hardcopy files.
Open new matters and sub-matters; maintain matters by populating tabs, filing, updating fields as needed, generating reports, reminders and closing matters.
Supervisory Responsibilities:
This job has some supervisory responsibilities of students working in the Legal Department and in some cases providing instructions for certain legal work being performed for VCNA by outside counsel or paralegals.
Qualifications:
Graduation from an accredited Ontario Paralegal, or Law Clerk program with at least three to five years of related experience and/or training, ideally within a medium to large law firm or in-house; or equivalent combination of education and experience.
Proficient with MS-Office Suite (PowerPoint, Excel, Word, Vizio)
Experience with ProLaw or similar customizable document management platform
Demonstrates excellent judgment and professionalism when dealing with internal and external clients
Strong organizational and time management / multi-tasking skills
Strong language (written/verbal) and communication skills
Strong attention to details as well as analytical and problem-solving skills with creative thinking
Strong desire to learn and ability to adapt to a changing work environment
Ability to learn and keen interest in learning new tools and practices (including legal and contract management software applications)
Should be proficient in French and English
Fluency in Portuguese would be an asset
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected as one of Canada’s Top 100 Employers 2021 for the ninth consecutive year. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
As a Legal Assistant, Corporate Law , you will be:
Documents and Correspondence
Editing, formatting, printing, scanning of documents and preparing and revising correspondence
Proofreading documents and checking for appropriate formatting, spelling, grammar, and clarity.
Database and Minutes Book Management
Entering and maintaining database (EnAct) on a regular daily basis including opening new card, inputting corporate information, scanning and uploading documents to virtual and physical minute book(s)
Extra-provincial filing to minute books (for BC office)
Tracking the status of minute books (e.g. site/sent to client/sent to other office within firm/closed)
Reviewing and comparing the information from physical and virtual minute books
Ordering labels for new minute books and processing to closed card for closed files for minute books.
Law clerk/Client Support
Provide a range of administrative support to a team of Corporate Law Clerks including:
Arranging filing of documents with government agencies and agents.
Prepare monthly MASTER CARD reconciliation reports to accounting
Processing invoices to accounting system for service provider invoices
Assist with basic corporate document such as share certificate,
Sending and receiving courier,
Updating contact names and address in data base on a regular basis (EnAct)
Coordinating client meeting, including scheduling rooms and arranging for needed
As our ideal candidate, you will have:
Legal Assistant Diploma or equivalent experience.
Minimum 3 years of experience as a Corporate Legal Assistant.
In-depth knowledge of legal terminology, court rules, and procedures.
Strong attention to detail and superior word processing, spelling, proofreading and editing skills.
Capacity to perform duties with speed and accuracy.
Strong time management, organizational and multi-tasking skills and ability to work under pressure to meet important deadlines.
Ability to follow-up on files and delays with minimal supervision.
High level of discretion and confidentiality.
Flexibility to occasionally work overtime.
Bilingualism (French/English) required
How to apply:
We invite you to submit your application to careers@mccarthy.ca. We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
Apr 27, 2021
Full time
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected as one of Canada’s Top 100 Employers 2021 for the ninth consecutive year. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
As a Legal Assistant, Corporate Law , you will be:
Documents and Correspondence
Editing, formatting, printing, scanning of documents and preparing and revising correspondence
Proofreading documents and checking for appropriate formatting, spelling, grammar, and clarity.
Database and Minutes Book Management
Entering and maintaining database (EnAct) on a regular daily basis including opening new card, inputting corporate information, scanning and uploading documents to virtual and physical minute book(s)
Extra-provincial filing to minute books (for BC office)
Tracking the status of minute books (e.g. site/sent to client/sent to other office within firm/closed)
Reviewing and comparing the information from physical and virtual minute books
Ordering labels for new minute books and processing to closed card for closed files for minute books.
Law clerk/Client Support
Provide a range of administrative support to a team of Corporate Law Clerks including:
Arranging filing of documents with government agencies and agents.
Prepare monthly MASTER CARD reconciliation reports to accounting
Processing invoices to accounting system for service provider invoices
Assist with basic corporate document such as share certificate,
Sending and receiving courier,
Updating contact names and address in data base on a regular basis (EnAct)
Coordinating client meeting, including scheduling rooms and arranging for needed
As our ideal candidate, you will have:
Legal Assistant Diploma or equivalent experience.
Minimum 3 years of experience as a Corporate Legal Assistant.
In-depth knowledge of legal terminology, court rules, and procedures.
Strong attention to detail and superior word processing, spelling, proofreading and editing skills.
Capacity to perform duties with speed and accuracy.
Strong time management, organizational and multi-tasking skills and ability to work under pressure to meet important deadlines.
Ability to follow-up on files and delays with minimal supervision.
High level of discretion and confidentiality.
Flexibility to occasionally work overtime.
Bilingualism (French/English) required
How to apply:
We invite you to submit your application to careers@mccarthy.ca. We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
Competition Number: 2021-EX-EN-53264577-01 Competition posting date: 2021-04-23 Competition closing date: 2021-05-06 Innovative Client Services Department, Legal Services, Legal Operations and Support Service Branch 2 Full-time Temporary Positions (up to 1 year) - 35 hours/week Affiliation: CUPE 503 Inside/Outside Salary: $65,691.08 to $76,862.24 annually (2019 rates of pay) You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.
Location: 110 Laurier Avenue West Category: Current Opportunities Employment Group: Administrative/Customer Service
Job Summary
The Law Clerk is responsible for providing a wide range of legal services concerned with one or more of the following portfolios: real estate matters, including creation of easement rights, acquisition and disposal of land; preparation, execution and registration of land development and other planning-related agreements; preparation and execution of transportation, utility, service and a wide range of other contracts; preparation, review and execution of construction and other contracts and leases; coordination of a broad range of civil litigation matters; collection of outstanding debts against the City; preparation and administration of by-laws.
Education & Experience
Grade 12 and diploma from two (2) year Community College Legal Assistant (Law Clerk) course or Certification by Institute of Law Clerks of Ontario.
Minimum of six (6) years of directly related, current legal experience.
Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
Language, Certificates & Licenses
English oral, reading, writing required.
Knowledge
Knowledge of the Planning Act, Municipal Act, Land Titles Act, Condominium Act, Bankruptcy and Insolvency Act, Day Nurseries Act, Public Authorities and Protection Act, Creditor's Relief Act, Ontario Works Act, Substitute Decisions Act, Long-Term Care Homes Act, 2007, Limitations Act, Wages Act, Provincial Offences Act (POA), Municipal Freedom of Information and Protection of Privacy Act, Contract Law, Civil Litigation practices and procedures, Real Estate and Conveyancing practices and procedures
Knowledge of municipal law and have strong organizational skills
Knowledge of general and legal office practices and procedures, file systems, and general office equipment
Knowledge of Microsoft Suite, E-Reg (Teraview), Map and other database applications including MTO ARIS System, Ministry of Consumer and Commercial Relations for corporate, litigation and financial searches
Knowledge of financial principles
Knowledge of applicable health and safety legislation, including the rights and duties of workers.
Competencies & Skills
Self-motivated and able to work with minimal direction in a demanding, time-restrictive environment
Effective Communication and negotiation skills
Ability to interpret provincial and federal statutes as they relate to day-to-day activities of the job
Effectively communicate with other City staff, law firms, surveyors, contractors, developers, banks, insurance companies/agents, court staff, Police, other government agencies and the general public
Ability to draft and prepare real estate documents, planning and development agreements (site plan, subdivision, condominium, RDC, deferral, encroachment, etc.), repayment agreements and court forms
Demonstrated research and analytical abilities and problem-solving skills
Ability to exercise sound judgment
Ability to work independently, multi-task, set priorities, organize work and meet deadlines
Possess conflict resolution skills to influence decisions, and to deal with contentious/sensitive issues and situations
Excellent computer, research and writing skills
Apr 26, 2021
Full time
Competition Number: 2021-EX-EN-53264577-01 Competition posting date: 2021-04-23 Competition closing date: 2021-05-06 Innovative Client Services Department, Legal Services, Legal Operations and Support Service Branch 2 Full-time Temporary Positions (up to 1 year) - 35 hours/week Affiliation: CUPE 503 Inside/Outside Salary: $65,691.08 to $76,862.24 annually (2019 rates of pay) You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.
Location: 110 Laurier Avenue West Category: Current Opportunities Employment Group: Administrative/Customer Service
Job Summary
The Law Clerk is responsible for providing a wide range of legal services concerned with one or more of the following portfolios: real estate matters, including creation of easement rights, acquisition and disposal of land; preparation, execution and registration of land development and other planning-related agreements; preparation and execution of transportation, utility, service and a wide range of other contracts; preparation, review and execution of construction and other contracts and leases; coordination of a broad range of civil litigation matters; collection of outstanding debts against the City; preparation and administration of by-laws.
Education & Experience
Grade 12 and diploma from two (2) year Community College Legal Assistant (Law Clerk) course or Certification by Institute of Law Clerks of Ontario.
Minimum of six (6) years of directly related, current legal experience.
Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
Language, Certificates & Licenses
English oral, reading, writing required.
Knowledge
Knowledge of the Planning Act, Municipal Act, Land Titles Act, Condominium Act, Bankruptcy and Insolvency Act, Day Nurseries Act, Public Authorities and Protection Act, Creditor's Relief Act, Ontario Works Act, Substitute Decisions Act, Long-Term Care Homes Act, 2007, Limitations Act, Wages Act, Provincial Offences Act (POA), Municipal Freedom of Information and Protection of Privacy Act, Contract Law, Civil Litigation practices and procedures, Real Estate and Conveyancing practices and procedures
Knowledge of municipal law and have strong organizational skills
Knowledge of general and legal office practices and procedures, file systems, and general office equipment
Knowledge of Microsoft Suite, E-Reg (Teraview), Map and other database applications including MTO ARIS System, Ministry of Consumer and Commercial Relations for corporate, litigation and financial searches
Knowledge of financial principles
Knowledge of applicable health and safety legislation, including the rights and duties of workers.
Competencies & Skills
Self-motivated and able to work with minimal direction in a demanding, time-restrictive environment
Effective Communication and negotiation skills
Ability to interpret provincial and federal statutes as they relate to day-to-day activities of the job
Effectively communicate with other City staff, law firms, surveyors, contractors, developers, banks, insurance companies/agents, court staff, Police, other government agencies and the general public
Ability to draft and prepare real estate documents, planning and development agreements (site plan, subdivision, condominium, RDC, deferral, encroachment, etc.), repayment agreements and court forms
Demonstrated research and analytical abilities and problem-solving skills
Ability to exercise sound judgment
Ability to work independently, multi-task, set priorities, organize work and meet deadlines
Possess conflict resolution skills to influence decisions, and to deal with contentious/sensitive issues and situations
Excellent computer, research and writing skills
Clark Wilson LLP
Vancouver, British Columbia, Canada
GROW WITH US AND BE YOUR BEST
Clark Wilson LLP is seeking a junior Legal Administrative Assistant to join our growing Aboriginal Business practice group. The ideal candidate will have experience in corporate commercial business law. This is a full-time, permanent position and is ideal for anyone wanting to join a firm that takes pride in having a collegial working atmosphere, where growth and professional development are supported.
PRIMARY RESPONSIBILITIES
preparing and drafting various correspondence and documents;
preparing document briefs as required;
maintaining efficient file management and bring forward system;
maintaining a full calendar, email management, and managing lawyers’ practice;
liaising with legal assistants, paralegals, other lawyers, and clients on file progress;
communicating with travel agency regarding travel plans; and
general administrative duties as required.
QUALIFICATIONS AND SKILLS
graduate of an accredited legal administrative assistant program;
at least 3 years of experience in a legal environment supporting a business solicitor, particularly in a corporate commercial practice;
a self-motivated and proactive approach;
strong technical skills, including proficiency with Word and Excel;
excellent verbal and written communication skills;
the ability to handle stringent deadlines and the volume of a busy practice;
excellent organizational skills, with exceptional attention to detail;
the ability to prioritize a high volume of tasks and competing priorities;
a client-centered approach with the commitment to providing outstanding service;
the ability to follow instructions and adhere to strict deadlines;
dedicated to providing service beyond expectation; and
the ability to exercise sound judgment, discretion and, confidentiality, and to adapt to changing demands.
ABOUT US
Clark Wilson is a thriving regional law firm that provides an excellent platform for business-minded professionals. We are consistently recognized by Canadian Lawyer as one of Western Canada’s top 10 regional firms and most recently certified as a Great Place to Work by Great Place to Work® Institute Canada. Our firm is comprised of 90 highly accomplished lawyers and 150 support staff. We are proud that our team includes a diverse range of backgrounds and experience, with a common dedication to responsive, thoughtful, and comprehensive client service. Our clients count on us to achieve results and provide value quickly and efficiently. Our employees are instrumental in helping us to achieve these results. If you would like to be part of our team and are hardworking and goal-driven – we want to hear from you!
BENEFITS WE OFFER
We offer a comprehensive salary and benefits package that is very competitive, together with opportunities for personal and professional growth. Our benefits include:
a matching RRSP program;
an annual education/tuition allowance;
ongoing continuing education;
flexible health and dental coverage;
health spending account;
short and long term disability insurance;
personal days to help balance outside commitments;
employee assistance program;
monetary incentive for employee referrals;
day off with pay after one year anniversary;
casual day every Friday; and
plenty of opportunities to get to know your co-workers during our various social events and treat days throughout the year.
See for yourself by checking out our Blog under the Culture section of our website.
HOW TO APPLY
Please visit our website to find out more about Clark Wilson (www.cwilson.com). You can apply for this position here or by directing your resume to Sherri Fostvelt, Director of Human Resources.
Clark Wilson is an equal opportunity employer and offers competitive compensation and a positive team working environment.
We thank all applicants for their submissions, however, only those persons selected for an interview will be contacted
Apr 25, 2021
Full time
GROW WITH US AND BE YOUR BEST
Clark Wilson LLP is seeking a junior Legal Administrative Assistant to join our growing Aboriginal Business practice group. The ideal candidate will have experience in corporate commercial business law. This is a full-time, permanent position and is ideal for anyone wanting to join a firm that takes pride in having a collegial working atmosphere, where growth and professional development are supported.
PRIMARY RESPONSIBILITIES
preparing and drafting various correspondence and documents;
preparing document briefs as required;
maintaining efficient file management and bring forward system;
maintaining a full calendar, email management, and managing lawyers’ practice;
liaising with legal assistants, paralegals, other lawyers, and clients on file progress;
communicating with travel agency regarding travel plans; and
general administrative duties as required.
QUALIFICATIONS AND SKILLS
graduate of an accredited legal administrative assistant program;
at least 3 years of experience in a legal environment supporting a business solicitor, particularly in a corporate commercial practice;
a self-motivated and proactive approach;
strong technical skills, including proficiency with Word and Excel;
excellent verbal and written communication skills;
the ability to handle stringent deadlines and the volume of a busy practice;
excellent organizational skills, with exceptional attention to detail;
the ability to prioritize a high volume of tasks and competing priorities;
a client-centered approach with the commitment to providing outstanding service;
the ability to follow instructions and adhere to strict deadlines;
dedicated to providing service beyond expectation; and
the ability to exercise sound judgment, discretion and, confidentiality, and to adapt to changing demands.
ABOUT US
Clark Wilson is a thriving regional law firm that provides an excellent platform for business-minded professionals. We are consistently recognized by Canadian Lawyer as one of Western Canada’s top 10 regional firms and most recently certified as a Great Place to Work by Great Place to Work® Institute Canada. Our firm is comprised of 90 highly accomplished lawyers and 150 support staff. We are proud that our team includes a diverse range of backgrounds and experience, with a common dedication to responsive, thoughtful, and comprehensive client service. Our clients count on us to achieve results and provide value quickly and efficiently. Our employees are instrumental in helping us to achieve these results. If you would like to be part of our team and are hardworking and goal-driven – we want to hear from you!
BENEFITS WE OFFER
We offer a comprehensive salary and benefits package that is very competitive, together with opportunities for personal and professional growth. Our benefits include:
a matching RRSP program;
an annual education/tuition allowance;
ongoing continuing education;
flexible health and dental coverage;
health spending account;
short and long term disability insurance;
personal days to help balance outside commitments;
employee assistance program;
monetary incentive for employee referrals;
day off with pay after one year anniversary;
casual day every Friday; and
plenty of opportunities to get to know your co-workers during our various social events and treat days throughout the year.
See for yourself by checking out our Blog under the Culture section of our website.
HOW TO APPLY
Please visit our website to find out more about Clark Wilson (www.cwilson.com). You can apply for this position here or by directing your resume to Sherri Fostvelt, Director of Human Resources.
Clark Wilson is an equal opportunity employer and offers competitive compensation and a positive team working environment.
We thank all applicants for their submissions, however, only those persons selected for an interview will be contacted
Our high profile Law Firm client is seeking an experienced assistant/clerk with general corporate law clerk skills; relevant practice areas will include wills, trust and estate matters. This position will help your career get to the next level. These highly regarded, congenial lawyers need your help! Apply Now! Salary: 50-60k Responsibilities :
Corporate:
• Prepare corporate documents such as incorporations, amalgamations, amendments and organizational documents in respect of same
• Organize and maintain minute books
• Prepare documentation in respect of dividends and annual resolutions
• Experience with document formatting including in respect of securities/OSC filings would be beneficial
• Conduct corporate searches and filing
• Transactional experience is beneficial
Wills, Trusts and Estates:
• Assist with the preparation of wills, codicils, powers of attorney and trust deeds
• Assist with probate applications using Emergent software
• General correspondence and documents associated with the estate
• Some estate accounting using Excel spreadsheets
Qualifications:
• University or college degree
• Successful completion of a post-secondary legal assistant/law clerk program
• Minimum of two years experience and familiarity with Oncorp
• Computer skills customary for a legal office with the ability to learn new software as required
How to Apply: To apply, please forward your resume to Sabrina at sabrina@cartelinc.com.
Apr 24, 2021
Full time
Our high profile Law Firm client is seeking an experienced assistant/clerk with general corporate law clerk skills; relevant practice areas will include wills, trust and estate matters. This position will help your career get to the next level. These highly regarded, congenial lawyers need your help! Apply Now! Salary: 50-60k Responsibilities :
Corporate:
• Prepare corporate documents such as incorporations, amalgamations, amendments and organizational documents in respect of same
• Organize and maintain minute books
• Prepare documentation in respect of dividends and annual resolutions
• Experience with document formatting including in respect of securities/OSC filings would be beneficial
• Conduct corporate searches and filing
• Transactional experience is beneficial
Wills, Trusts and Estates:
• Assist with the preparation of wills, codicils, powers of attorney and trust deeds
• Assist with probate applications using Emergent software
• General correspondence and documents associated with the estate
• Some estate accounting using Excel spreadsheets
Qualifications:
• University or college degree
• Successful completion of a post-secondary legal assistant/law clerk program
• Minimum of two years experience and familiarity with Oncorp
• Computer skills customary for a legal office with the ability to learn new software as required
How to Apply: To apply, please forward your resume to Sabrina at sabrina@cartelinc.com.
If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.
As a Legal Assistant 3 you will work collaboratively to provide legal administrative support to the lawyers practicing in Legal Services. You will be responsible for a variety of legal clerical and administrative tasks requiring you to exercise independent judgment. Primary duties may include:
Compose correspondence.
Prepare, type, review and arrange for execution of a variety of documents including complex contracts and documentation, court forms including legal briefs.
Manage paper and electronic files.
Assist lawyers in all areas of their practice.
Liaise with client departments involved to coordinate service and determine or develop procedures to improve communications, reporting and turn-around times.
Receive and respond to inquiries from the general public, other law firms and professional groups with respect to general or procedural questions and status of documents.
Qualifications
One of the following combinations of education and experience is required:
A certificate/diploma in legal studies equivalent to up to 1 year of full time study and a minimum of 1 year of relevant legal experience; OR
A High School diploma or equivalency (e.g. GED) plus job related course work in legal support services and a minimum of 3 years of relevant legal experience; OR
A High School diploma or equivalency (e.g. GED) and a minimum of 5 years of relevant legal experience.
Intermediate proficiency with Microsoft Office Excel.
Excellent/advanced proficiency with Microsoft Word, Outlook and PowerPoint with the ability to format large word documents is required.
Legal experience working in litigation is required and legal experience working in planning, real estate, corporate, commercial, finance, procurement, environmental law will be considered an asset.
Previous experience working with Prolaw software system will be considered an asset.
Excellent communication and interpersonal skills with the ability to collaborate with various levels of stakeholders, both internal and external to The City.
Strong attention to detail and proofreading skills along with demonstrated organizational skills and the ability to adapt to constantly changing priorities in a limited timeframe.
Pre-employment Requirements
Successful applicants must provide proof of qualifications.
Union: CUPE Local 38
Business Unit: Law
Position Type: Permanent and Temporary (up to 1 year)
Location: 800 Macleod Trail SE
Compensation: Pay Grade 7 $31.72 - 42.44 per hour
Days of Work: This position works a 5 day
work week with 1 day off in a 3 week cycle.
Hours of work: Standard 35 hour work week
Audience: Internal/External
Apply By: March 22, 2021
Job ID #: 303812
We value diversity of expertise, talent and opinion which creates an innovative and collaborative environment.
We are committed to a respectful and inclusive workplace and welcome applications from all qualified individuals.
Apr 20, 2021
Full time
If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.
As a Legal Assistant 3 you will work collaboratively to provide legal administrative support to the lawyers practicing in Legal Services. You will be responsible for a variety of legal clerical and administrative tasks requiring you to exercise independent judgment. Primary duties may include:
Compose correspondence.
Prepare, type, review and arrange for execution of a variety of documents including complex contracts and documentation, court forms including legal briefs.
Manage paper and electronic files.
Assist lawyers in all areas of their practice.
Liaise with client departments involved to coordinate service and determine or develop procedures to improve communications, reporting and turn-around times.
Receive and respond to inquiries from the general public, other law firms and professional groups with respect to general or procedural questions and status of documents.
Qualifications
One of the following combinations of education and experience is required:
A certificate/diploma in legal studies equivalent to up to 1 year of full time study and a minimum of 1 year of relevant legal experience; OR
A High School diploma or equivalency (e.g. GED) plus job related course work in legal support services and a minimum of 3 years of relevant legal experience; OR
A High School diploma or equivalency (e.g. GED) and a minimum of 5 years of relevant legal experience.
Intermediate proficiency with Microsoft Office Excel.
Excellent/advanced proficiency with Microsoft Word, Outlook and PowerPoint with the ability to format large word documents is required.
Legal experience working in litigation is required and legal experience working in planning, real estate, corporate, commercial, finance, procurement, environmental law will be considered an asset.
Previous experience working with Prolaw software system will be considered an asset.
Excellent communication and interpersonal skills with the ability to collaborate with various levels of stakeholders, both internal and external to The City.
Strong attention to detail and proofreading skills along with demonstrated organizational skills and the ability to adapt to constantly changing priorities in a limited timeframe.
Pre-employment Requirements
Successful applicants must provide proof of qualifications.
Union: CUPE Local 38
Business Unit: Law
Position Type: Permanent and Temporary (up to 1 year)
Location: 800 Macleod Trail SE
Compensation: Pay Grade 7 $31.72 - 42.44 per hour
Days of Work: This position works a 5 day
work week with 1 day off in a 3 week cycle.
Hours of work: Standard 35 hour work week
Audience: Internal/External
Apply By: March 22, 2021
Job ID #: 303812
We value diversity of expertise, talent and opinion which creates an innovative and collaborative environment.
We are committed to a respectful and inclusive workplace and welcome applications from all qualified individuals.
Metamaterial Inc. ( META) is a smart materials and photonics company that specializes in nanofabrication, design, and manufacturing of highly-functional products that harness the power of light. Through applied physics and advanced design, we are pioneering a new class of multi-functional materials called metamaterials, which have engineered properties that go beyond what is found in nature. META is headquartered in Halifax, Nova Scotia and has offices in London, England and Pleasanton, California.
About the role
We offer an exciting opportunity to join our head office team, located in Dartmouth, NS, as a Legal Administrative Assistant. This full-time, permanent position will support all departments of the company by overseeing front desk reception and working closely with management to ensure company documents and procedures are legally compliant, properly executed, monitored, and maintained.
Key Responsibilities & Duties
Overseeing facility access, including building security;
Answering phone and greeting visitors, directing enquiries as appropriate;
Setup and maintenance of filing systems, both physical and digital;
Receiving, sorting, and disseminating day-to-day regular post, including scanning of invoices, statements, agreements, and contracts;
Providing backup and support to logistics with packages outside of day-to-day post;
Scheduling of meeting rooms;
Document management, including copying, scanning, and binding of reports, presentations, and agreements;
Receiving and reviewing corporate documents, including contracts and other agreements, as well as service & supply and risk management (insurance policies);
Policies & Procedures development and continuity;
Assisting with corporate and statutory compliance matters across all administrative departments;
Attendance of regular meetings to take minutes;
Preparing Offers of Employment and Employment Contracts, as periodically directed;
Assist in the On-boarding process by collecting and reviewing documentation, ensuring completeness and accuracy, providing new hires with basic facilities information and access (keys & cards);
Maintaining personnel file systems, both physical and digital, including HRIS data entry;
Monitoring work permits and other immigration requirements to ensure compliance;
Assisting with company events and staff social functions, as periodically directed.
Basic Qualifications
Legal Assistant, Legal Secretary or Paralegal certificate at a recognized post-secondary institution, or equivalent experience;
Minimum five (5) years’ experience ideally in at least one of the following legal areas: corporate, contract, labor, international or patent;
Strong knowledge of current legal requirements, in particular with regard to business contracts and corporate filings;
Exceptional English language skills, both written and oral;
Computer literacy, including effective working skills in MS Word, Excel, PowerPoint, e‑mail (Outlook), and SharePoint;
Knowledge of, experience with, and ability to use general office equipment.
Desired Qualifications
Proven experience in a progressive business environment;
Well-developed business skills;
Ability to think beyond the immediate and be pro-active in task management.
Must have
A pleasant, helpful, responsive manner;
Integrity and sincerity;
A professional and discreet manner with regard to all contacts on behalf the company;
Be self-motivated to ensure a high level of job performance;
Exceptional attention to detail and the ability to set priorities, manage time efficiently, and work with a minimum of supervision;
Effective communication skills with individuals at all levels of the organization;
Ability to work efficiently as a part of a team, as well as independently;
CA work authorization.
Apr 19, 2021
Full time
Metamaterial Inc. ( META) is a smart materials and photonics company that specializes in nanofabrication, design, and manufacturing of highly-functional products that harness the power of light. Through applied physics and advanced design, we are pioneering a new class of multi-functional materials called metamaterials, which have engineered properties that go beyond what is found in nature. META is headquartered in Halifax, Nova Scotia and has offices in London, England and Pleasanton, California.
About the role
We offer an exciting opportunity to join our head office team, located in Dartmouth, NS, as a Legal Administrative Assistant. This full-time, permanent position will support all departments of the company by overseeing front desk reception and working closely with management to ensure company documents and procedures are legally compliant, properly executed, monitored, and maintained.
Key Responsibilities & Duties
Overseeing facility access, including building security;
Answering phone and greeting visitors, directing enquiries as appropriate;
Setup and maintenance of filing systems, both physical and digital;
Receiving, sorting, and disseminating day-to-day regular post, including scanning of invoices, statements, agreements, and contracts;
Providing backup and support to logistics with packages outside of day-to-day post;
Scheduling of meeting rooms;
Document management, including copying, scanning, and binding of reports, presentations, and agreements;
Receiving and reviewing corporate documents, including contracts and other agreements, as well as service & supply and risk management (insurance policies);
Policies & Procedures development and continuity;
Assisting with corporate and statutory compliance matters across all administrative departments;
Attendance of regular meetings to take minutes;
Preparing Offers of Employment and Employment Contracts, as periodically directed;
Assist in the On-boarding process by collecting and reviewing documentation, ensuring completeness and accuracy, providing new hires with basic facilities information and access (keys & cards);
Maintaining personnel file systems, both physical and digital, including HRIS data entry;
Monitoring work permits and other immigration requirements to ensure compliance;
Assisting with company events and staff social functions, as periodically directed.
Basic Qualifications
Legal Assistant, Legal Secretary or Paralegal certificate at a recognized post-secondary institution, or equivalent experience;
Minimum five (5) years’ experience ideally in at least one of the following legal areas: corporate, contract, labor, international or patent;
Strong knowledge of current legal requirements, in particular with regard to business contracts and corporate filings;
Exceptional English language skills, both written and oral;
Computer literacy, including effective working skills in MS Word, Excel, PowerPoint, e‑mail (Outlook), and SharePoint;
Knowledge of, experience with, and ability to use general office equipment.
Desired Qualifications
Proven experience in a progressive business environment;
Well-developed business skills;
Ability to think beyond the immediate and be pro-active in task management.
Must have
A pleasant, helpful, responsive manner;
Integrity and sincerity;
A professional and discreet manner with regard to all contacts on behalf the company;
Be self-motivated to ensure a high level of job performance;
Exceptional attention to detail and the ability to set priorities, manage time efficiently, and work with a minimum of supervision;
Effective communication skills with individuals at all levels of the organization;
Ability to work efficiently as a part of a team, as well as independently;
CA work authorization.
About the City of Hamilton
Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason
JOB POSTING
JOB ID #: 17224
Legal Assistant Corporate Services Legal & Risk Managemennt Services 50 Main St. E, 4th Floor
NUMBER OF VACANCIES: All Temporary and Regular Full-Time Vacancies
UNION/NON-UNION: Non Union Management Professional
HOURS Of WORK: 35 per week
GRADE: 2 SALARY/HOUR: $30.244 - $35.374 per hour Note: See appropriate Collective Agreement or the Non Union Salary Range for details.
STATUS/LENGTH: Temporary and Regular Full-Time Vacancies Note: This is a periodic posting for all upcoming vacancies that occur from May 1, 2021 to October 31, 2021 and/or the eligibility list is exhausted. Applications are accepted up to closing date stated on this job posting.
Job Description ID #: 1958
SUMMARY OF DUTIES
Reporting to the Manager, Legal Services, provides a comprehensive range of confidential secretarial and administrative support services affecting the operations of the Division. Maintains confidentiality required at law and by the Law Society of Ontario.
GENERAL DUTIES
Provides support to management team, lawyers, law clerks in a diverse law office setting.
Prepares, composes and proof reads correspondence and reports on a variety of confidential and routine matters. Drafts replies on non-routine matters for consideration and signature.
Prepares various legal documents and forms including briefs, Notice of Intent to Defend, Notice of Examinations, Affidavit of Documents.
Maintains a “tickler system” and ensures matters are recorded and brought forward for appropriate deadlines and to ensure that strict limitation periods are met. Ensures deadlines are adhered to and established procedures followed.
Maintains assigned portion of departmental file system by opening, closing and making arrangements for disposition (destruction based on retention period) and off-site storage.
Takes minutes of meetings. Performs transcription as required.
Schedules Examinations for Discovery and arranges meetings including preparation and distribution of agendas and other materials, booking meeting rooms, arranging set up of presentation equipment and food/beverages as required, and informing participants of same. Co-ordinate and arrange all travel, conference and course arrangements, and follows up as appropriate.
Inputs and retrieves data and generates reports from computer based information systems (i.e. LegalCM, ACL, employee training history and outside counsel invoices).
Sorts and distributes incoming and outgoing communications including correspondence and facsimile ensuring urgent matters are suitably expedited. Arranges courier pick up and delivery for packages.
Responsible for ensuring customer services function for the division including answering phones, responding to inquiries, receiving and announcing visitors.
Ensures timely processing of cheque requisitions, expense claims and prepares invoices for payment.
Responds to inquiries and liaises with other departments, government agencies, outside agencies, legal professionals, consultants, Council members and the public.
Assists other Legal Assistants with overflow work.
Works in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.
Performs other duties as assigned which are directly related to the major responsibilities of the job.
QUALIFICATIONS
Proven knowledge of legal secretary practices and procedures normally acquired by attaining a diploma in a Legal Secretarial course or an equivalent combination of education and work related experience.
Previous experience working in a legal environment.
Knowledge of the Ontario Civil Practice Rules of Civil Procedure, Federal Court Rules and Supreme Court of Canada Rules.
Ability and willingness to work congenially with multiple lawyers and law clerks and to become familiar with their practices.
Ability and willingness to assist with special projects as required advancing the goals and objectives of the Division.
Ability to communicate in a professional manner with staff, clients and legal professionals.
Strong time management, multi-tasking and organizational skills.
A team player with excellent interpersonal skills.
Ability to work independently by following instructions with minimal supervision, taking initiative and meeting tight deadlines.
Proficient in a computerized environment (i.e. Microsoft Outlook, Word, Excel and PowerPoint). Create and maintain tracking systems for training, invoices, off-site closed file storage and attendance. Demonstrated knowledge and ability to troubleshoot office equipment and act as department lead for IS related matters (i.e. webcasts, desktops, laptops, printers, projectors and fax).
Demonstrated ability to communicate effectively both verbally and in writing. Must demonstrate proficiency in Business English.
Working knowledge of general accounting principles in order to monitor accounts, maintain routine financial records and calculate invoices.
Ability to use general office equipment including telephone, dictaphone, transcription machine, printer, scanner, facsimile, calculator, binding machine and shredder.
Disclaimer:
Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy. Falsification of information provided at any time throughout the recruitment process may be grounds for disqualification, and for internal applicants, subject to discipline up to and including termination.
Terms:
The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship. If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.
We invite you to visit the departmental webpage to obtain further information on the culture and business of this department.
The incumbent shall comply with all Health and Safety Policies and Practices for this position and the workplace.
It is the responsibility of the applicants to ensure that their application reaches Human Resources by the closing date or they may not be considered. It is also the responsibility of applicants to supply qualifications, licences and related experience relevant to the qualifications outlined above for this competition as directed. On the basis of the criteria set out above, this posting is open to all applicants
The statements made by me are true, complete and correct to the best of my knowledge. I understand that any falsification of statements, misrepresentations, deliberate omission or concealment of information may be considered just cause for discipline, up to and including termination for internal applicants and disqualification for external applicants.
City of Hamilton
Apr 16, 2021
Full time
About the City of Hamilton
Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason
JOB POSTING
JOB ID #: 17224
Legal Assistant Corporate Services Legal & Risk Managemennt Services 50 Main St. E, 4th Floor
NUMBER OF VACANCIES: All Temporary and Regular Full-Time Vacancies
UNION/NON-UNION: Non Union Management Professional
HOURS Of WORK: 35 per week
GRADE: 2 SALARY/HOUR: $30.244 - $35.374 per hour Note: See appropriate Collective Agreement or the Non Union Salary Range for details.
STATUS/LENGTH: Temporary and Regular Full-Time Vacancies Note: This is a periodic posting for all upcoming vacancies that occur from May 1, 2021 to October 31, 2021 and/or the eligibility list is exhausted. Applications are accepted up to closing date stated on this job posting.
Job Description ID #: 1958
SUMMARY OF DUTIES
Reporting to the Manager, Legal Services, provides a comprehensive range of confidential secretarial and administrative support services affecting the operations of the Division. Maintains confidentiality required at law and by the Law Society of Ontario.
GENERAL DUTIES
Provides support to management team, lawyers, law clerks in a diverse law office setting.
Prepares, composes and proof reads correspondence and reports on a variety of confidential and routine matters. Drafts replies on non-routine matters for consideration and signature.
Prepares various legal documents and forms including briefs, Notice of Intent to Defend, Notice of Examinations, Affidavit of Documents.
Maintains a “tickler system” and ensures matters are recorded and brought forward for appropriate deadlines and to ensure that strict limitation periods are met. Ensures deadlines are adhered to and established procedures followed.
Maintains assigned portion of departmental file system by opening, closing and making arrangements for disposition (destruction based on retention period) and off-site storage.
Takes minutes of meetings. Performs transcription as required.
Schedules Examinations for Discovery and arranges meetings including preparation and distribution of agendas and other materials, booking meeting rooms, arranging set up of presentation equipment and food/beverages as required, and informing participants of same. Co-ordinate and arrange all travel, conference and course arrangements, and follows up as appropriate.
Inputs and retrieves data and generates reports from computer based information systems (i.e. LegalCM, ACL, employee training history and outside counsel invoices).
Sorts and distributes incoming and outgoing communications including correspondence and facsimile ensuring urgent matters are suitably expedited. Arranges courier pick up and delivery for packages.
Responsible for ensuring customer services function for the division including answering phones, responding to inquiries, receiving and announcing visitors.
Ensures timely processing of cheque requisitions, expense claims and prepares invoices for payment.
Responds to inquiries and liaises with other departments, government agencies, outside agencies, legal professionals, consultants, Council members and the public.
Assists other Legal Assistants with overflow work.
Works in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.
Performs other duties as assigned which are directly related to the major responsibilities of the job.
QUALIFICATIONS
Proven knowledge of legal secretary practices and procedures normally acquired by attaining a diploma in a Legal Secretarial course or an equivalent combination of education and work related experience.
Previous experience working in a legal environment.
Knowledge of the Ontario Civil Practice Rules of Civil Procedure, Federal Court Rules and Supreme Court of Canada Rules.
Ability and willingness to work congenially with multiple lawyers and law clerks and to become familiar with their practices.
Ability and willingness to assist with special projects as required advancing the goals and objectives of the Division.
Ability to communicate in a professional manner with staff, clients and legal professionals.
Strong time management, multi-tasking and organizational skills.
A team player with excellent interpersonal skills.
Ability to work independently by following instructions with minimal supervision, taking initiative and meeting tight deadlines.
Proficient in a computerized environment (i.e. Microsoft Outlook, Word, Excel and PowerPoint). Create and maintain tracking systems for training, invoices, off-site closed file storage and attendance. Demonstrated knowledge and ability to troubleshoot office equipment and act as department lead for IS related matters (i.e. webcasts, desktops, laptops, printers, projectors and fax).
Demonstrated ability to communicate effectively both verbally and in writing. Must demonstrate proficiency in Business English.
Working knowledge of general accounting principles in order to monitor accounts, maintain routine financial records and calculate invoices.
Ability to use general office equipment including telephone, dictaphone, transcription machine, printer, scanner, facsimile, calculator, binding machine and shredder.
Disclaimer:
Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy. Falsification of information provided at any time throughout the recruitment process may be grounds for disqualification, and for internal applicants, subject to discipline up to and including termination.
Terms:
The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship. If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.
We invite you to visit the departmental webpage to obtain further information on the culture and business of this department.
The incumbent shall comply with all Health and Safety Policies and Practices for this position and the workplace.
It is the responsibility of the applicants to ensure that their application reaches Human Resources by the closing date or they may not be considered. It is also the responsibility of applicants to supply qualifications, licences and related experience relevant to the qualifications outlined above for this competition as directed. On the basis of the criteria set out above, this posting is open to all applicants
The statements made by me are true, complete and correct to the best of my knowledge. I understand that any falsification of statements, misrepresentations, deliberate omission or concealment of information may be considered just cause for discipline, up to and including termination for internal applicants and disqualification for external applicants.
City of Hamilton
Business Development Bank of Canada
Vancouver, British Columbia, Canada
No other bank is doing what we do.
At BDC, we’re devoted to Canadian entrepreneurs. We’re also dedicated to our employees. Adaptable. Inspiring. Different. There’s a reason we like to work here and we think you’ll like it too.
POSITION OVERVIEW
The Legal Assistant supports internal clients in business centres and operational departments by providing security-taking, advice and security document follow-up services. He or she helps ensure the efficient administration of the department’s day-to-day activities in order to meet its needs and achieve its objectives.
CHALLENGES TO BE MET
Draft legal documents for the purposes of security-taking for the In-House Security program and for loan amendments, and register and update , security in accordance with BDC and legal requirements, while adhering to critical deadlines
Draft legal documents for releases and discharges of BDC’s security
Carry out searches of corporate records, land registries and personal property security systems
Review and analyze security-related documents and requests
Provide top-quality administrative and legal advice to internal clients
Conduct reviews of legal security documents, and carry out the necessary follow-up with external legal professionals
Maintain the database systems for files related to the department’s activities in an efficient, timely and diligent manner
Conduct any other related tasks as directed
WHAT WE ARE LOOKING FOR
Degree or certificate in paralegal technology, law clerk, or equivalent experience
At least two years of relevant experience, preferably in a legal department, for the role of Legal Assistant
Familiarity with legal concepts, terminology and procedures, particularly in the field of personal property and realty security for commercial transactions
Understanding of how land and personal property registries work
Excellent knowledge of Microsoft Office (Word, Excel, PowerPoint), Microsoft Access and other computer systems and software
Superior time management and priority-setting skills
Excellent written and oral communication skills
Ability to work independently and under pressure
Initiative and discretion
Customer service orientation
Team spirit
Bilingualism may be required, depending on the location
EQUAL OPPORTUNITY EMPLOYER At BDC, we value diversity in our workforce and encourage all qualified candidates to apply. We appreciate all responses and advise that only those candidates selected for an interview will be contacted.
Apr 13, 2021
Full time
No other bank is doing what we do.
At BDC, we’re devoted to Canadian entrepreneurs. We’re also dedicated to our employees. Adaptable. Inspiring. Different. There’s a reason we like to work here and we think you’ll like it too.
POSITION OVERVIEW
The Legal Assistant supports internal clients in business centres and operational departments by providing security-taking, advice and security document follow-up services. He or she helps ensure the efficient administration of the department’s day-to-day activities in order to meet its needs and achieve its objectives.
CHALLENGES TO BE MET
Draft legal documents for the purposes of security-taking for the In-House Security program and for loan amendments, and register and update , security in accordance with BDC and legal requirements, while adhering to critical deadlines
Draft legal documents for releases and discharges of BDC’s security
Carry out searches of corporate records, land registries and personal property security systems
Review and analyze security-related documents and requests
Provide top-quality administrative and legal advice to internal clients
Conduct reviews of legal security documents, and carry out the necessary follow-up with external legal professionals
Maintain the database systems for files related to the department’s activities in an efficient, timely and diligent manner
Conduct any other related tasks as directed
WHAT WE ARE LOOKING FOR
Degree or certificate in paralegal technology, law clerk, or equivalent experience
At least two years of relevant experience, preferably in a legal department, for the role of Legal Assistant
Familiarity with legal concepts, terminology and procedures, particularly in the field of personal property and realty security for commercial transactions
Understanding of how land and personal property registries work
Excellent knowledge of Microsoft Office (Word, Excel, PowerPoint), Microsoft Access and other computer systems and software
Superior time management and priority-setting skills
Excellent written and oral communication skills
Ability to work independently and under pressure
Initiative and discretion
Customer service orientation
Team spirit
Bilingualism may be required, depending on the location
EQUAL OPPORTUNITY EMPLOYER At BDC, we value diversity in our workforce and encourage all qualified candidates to apply. We appreciate all responses and advise that only those candidates selected for an interview will be contacted.
Miller Thomson LLP is one of Canada’s fastest growing national business law firms, with offices located in Vancouver, Calgary, Edmonton, Regina, Saskatoon, London, Kitchener-Waterloo, Guelph, Toronto, Markham, Vaughan and Montréal. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.
We are seeking a Senior Corporate Legal Assistant for a full-time, permanent position in the Vancouver office supporting the Corporate Services Department.
The successful candidate will independently manage the daily activities of the clerks’ practices and other tasks for the Corporate Services Department. A minimum of five (5) years’ experience as a Corporate Legal Assistant.
Apr 13, 2021
Full time
Miller Thomson LLP is one of Canada’s fastest growing national business law firms, with offices located in Vancouver, Calgary, Edmonton, Regina, Saskatoon, London, Kitchener-Waterloo, Guelph, Toronto, Markham, Vaughan and Montréal. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.
We are seeking a Senior Corporate Legal Assistant for a full-time, permanent position in the Vancouver office supporting the Corporate Services Department.
The successful candidate will independently manage the daily activities of the clerks’ practices and other tasks for the Corporate Services Department. A minimum of five (5) years’ experience as a Corporate Legal Assistant.
Singleton Urquhart LLP
Vancouver, British Columbia, Canada
Legal Administrative Assistant/ICBC Paralegal Support
Founded in 1982, Singleton Urquhart Reynolds Vogel LLP is recognized as a leader in construction and infrastructure, insurance, corporate commercial, commercial real estate and business law.
With almost 60 lawyers and operating on a national platform, Singleton Reynolds is positioned as a best-in-class law firm offering legal services in the following practice areas:
Construction and Infrastructure Law
Corporate Commercial
Commercial Litigation
Commercial Real Estate
Wills & Estates
Immigration
Insurance Defense
Professional Liability
Entertainment Law
Workplace Law
ADR
RESPONSIBILITIES
Prepares, organizes, updates, and maintains new trial binders.
Researches, coordinates, and schedules Independent Medical Examinations with medical experts.
Scheduling and preparing expert(s) for trial.
Prepares letters to Third Parties and Plaintiff Counsel with enclosed Authorizations.
Researches and engages the services of an interpreter as required.
Drafts Authorizations for document production.
Prepares Independent Medical Examination sheets.
Drafts letters to Plaintiff Counsel advising of Independent Medical Examinations.
Corresponds with Plaintiff Counsel regarding Plaintiff attendance at Independent Medical Examinations.
Manages and records Plaintiff requests for various documents.
Performs other duties in keeping with the position.
KEY QUALIFICATIONS
1-3+ years of experience working as a Legal Administrative Assistant; previous personal injury/ICBC experience would be an asset.
Legal Administrative Assistant Certificate from an accredited program.
Superior organizational &document management skills with strong attention to detail;
Exceptional aptitude for software and systems.
Advanced knowledge of database management.
Computer knowledge including: MS Word, MS Excel, Outlook, Internet, Case Management Software and Time tracker software.
SKILLS & ATTRIBUTES:
Strong analytical and organizational skills.
Strong time management skills.
Excellent ability to work both collaboratively and support colleagues and work independently.
A strong work ethic and initiative.
Excellent interpersonal skills.
Excellent communication skills both written and verbal.
Sound business judgment including the ability to handle sensitive and confidential information.
High degree of accuracy in work product.
A strong orientation towards delivering a superior standard of service.
A proven ability to thrive in a fast-paced deadline-driven environment.
KEY COMPENSATION
A competitive salary and benefits package together with opportunities for personal and professional growth. We offer a matching RRSP Program, an annual education/tuition allowance, and ongoing continuing educational “Lunch & Learn” seminars.
KEY CONTACT
To pursue this employment opportunity, candidates are invited to submit their applications to:
Singleton Urquhart LLP
925 West Georgia Street, Suite 1200
Vancouver, BC
V6C 3L2
Email: jobs@singleton.com
Singleton Urquhart LLP is committed to the principle of equality in employment standards and welcomes applications from all qualified individuals. We thank all applicants for their interest; however, only those short-listed and selected for interviews will be contacted.
Mar 14, 2021
Full time
Legal Administrative Assistant/ICBC Paralegal Support
Founded in 1982, Singleton Urquhart Reynolds Vogel LLP is recognized as a leader in construction and infrastructure, insurance, corporate commercial, commercial real estate and business law.
With almost 60 lawyers and operating on a national platform, Singleton Reynolds is positioned as a best-in-class law firm offering legal services in the following practice areas:
Construction and Infrastructure Law
Corporate Commercial
Commercial Litigation
Commercial Real Estate
Wills & Estates
Immigration
Insurance Defense
Professional Liability
Entertainment Law
Workplace Law
ADR
RESPONSIBILITIES
Prepares, organizes, updates, and maintains new trial binders.
Researches, coordinates, and schedules Independent Medical Examinations with medical experts.
Scheduling and preparing expert(s) for trial.
Prepares letters to Third Parties and Plaintiff Counsel with enclosed Authorizations.
Researches and engages the services of an interpreter as required.
Drafts Authorizations for document production.
Prepares Independent Medical Examination sheets.
Drafts letters to Plaintiff Counsel advising of Independent Medical Examinations.
Corresponds with Plaintiff Counsel regarding Plaintiff attendance at Independent Medical Examinations.
Manages and records Plaintiff requests for various documents.
Performs other duties in keeping with the position.
KEY QUALIFICATIONS
1-3+ years of experience working as a Legal Administrative Assistant; previous personal injury/ICBC experience would be an asset.
Legal Administrative Assistant Certificate from an accredited program.
Superior organizational &document management skills with strong attention to detail;
Exceptional aptitude for software and systems.
Advanced knowledge of database management.
Computer knowledge including: MS Word, MS Excel, Outlook, Internet, Case Management Software and Time tracker software.
SKILLS & ATTRIBUTES:
Strong analytical and organizational skills.
Strong time management skills.
Excellent ability to work both collaboratively and support colleagues and work independently.
A strong work ethic and initiative.
Excellent interpersonal skills.
Excellent communication skills both written and verbal.
Sound business judgment including the ability to handle sensitive and confidential information.
High degree of accuracy in work product.
A strong orientation towards delivering a superior standard of service.
A proven ability to thrive in a fast-paced deadline-driven environment.
KEY COMPENSATION
A competitive salary and benefits package together with opportunities for personal and professional growth. We offer a matching RRSP Program, an annual education/tuition allowance, and ongoing continuing educational “Lunch & Learn” seminars.
KEY CONTACT
To pursue this employment opportunity, candidates are invited to submit their applications to:
Singleton Urquhart LLP
925 West Georgia Street, Suite 1200
Vancouver, BC
V6C 3L2
Email: jobs@singleton.com
Singleton Urquhart LLP is committed to the principle of equality in employment standards and welcomes applications from all qualified individuals. We thank all applicants for their interest; however, only those short-listed and selected for interviews will be contacted.
ob Details
Description
Your Next Opportunity
McMillan has an opportunity for a full-time Corporate Paralegal in our Montreal office . This is an excellent opportunity for a Paralegal with experience at the intermediate/senior level, who is looking for a new and exciting challenge at a national law firm.
Please note that McMillan has extensive pandemic protocols in place to protect all firm members. This position is a remote role (WFH) until further notice.
What You’ll Do
You will be working closely with our lawyers, clients, Paralegals, Law Clerks and legal administrative assistants across Canada to deliver quality legal services to our clients and will be involved in a wide variety of legal tasks including:
Quebec and Federal incorporations, amalgamations, continuances and dissolutions.
Conducting minute book reviews and drafting required updating documents.
Assisting with complex corporate transactions and reorganizations including drafting, organizing and finalizing transaction documents and closing agendas, assisting with closings and preparation of closing books.
Regular maintenance of corporations including preparation of documents relating to annual meetings/proceedings and associated filings.
Updating and maintaining information in our corporate database.
Assisting with mentoring and training of junior department members.
What You Bring
You have established yourself as a key resource in your successful legal career and have excellent verbal and written communication skills in both French and English. Your history includes a minimum of five years of Paralegal experience at the intermediate level or higher and extensive experience with complex corporate transactions and reorganizations. Knowledge of legal and technical procedures, statutes, regulations and applicable governmental practices is mandatory. You have strong organizational and interpersonal skills, are detail-oriented, able to effectively meet deadlines, work well in a team setting and provide an exceptional level of client service. You embrace evolving technology and have strong skills in Microsoft Word and Excel. Prior experience with a corporate database product and Desksite, IntApp Time or similar document management and timekeeping software is required.
McMillan Offers You
Growth
Mentorship and Support
Training as Software Evolves
Commensurate Compensation and Benefits Package
Fun Work Environment
McMillan = You
Inclusion and diversity are essential elements of our culture at McMillan, which coincides with our core values of respect, teamwork, commitment, client service and professional excellence. We are extremely proud to be one of Canada’s Top Employers for Young People five years in a row.
At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting the communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.
We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment, which nurtures mentoring, and inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients and to working with you to help you achieve your professional and career development goals.
Let’s get started
If you are interested in applying for this position and you reside in or around the Montreal area, please submit your combined resume and cover letter by clicking on the Apply Now button.
At McMillan we are committed to providing accommodation for applicants with disabilities in our recruitment process. If you require accommodation at any time during the recruitment process, please submit your accommodation request to us by email or contact us at 1.888.622.4624.
Mar 14, 2021
Full time
ob Details
Description
Your Next Opportunity
McMillan has an opportunity for a full-time Corporate Paralegal in our Montreal office . This is an excellent opportunity for a Paralegal with experience at the intermediate/senior level, who is looking for a new and exciting challenge at a national law firm.
Please note that McMillan has extensive pandemic protocols in place to protect all firm members. This position is a remote role (WFH) until further notice.
What You’ll Do
You will be working closely with our lawyers, clients, Paralegals, Law Clerks and legal administrative assistants across Canada to deliver quality legal services to our clients and will be involved in a wide variety of legal tasks including:
Quebec and Federal incorporations, amalgamations, continuances and dissolutions.
Conducting minute book reviews and drafting required updating documents.
Assisting with complex corporate transactions and reorganizations including drafting, organizing and finalizing transaction documents and closing agendas, assisting with closings and preparation of closing books.
Regular maintenance of corporations including preparation of documents relating to annual meetings/proceedings and associated filings.
Updating and maintaining information in our corporate database.
Assisting with mentoring and training of junior department members.
What You Bring
You have established yourself as a key resource in your successful legal career and have excellent verbal and written communication skills in both French and English. Your history includes a minimum of five years of Paralegal experience at the intermediate level or higher and extensive experience with complex corporate transactions and reorganizations. Knowledge of legal and technical procedures, statutes, regulations and applicable governmental practices is mandatory. You have strong organizational and interpersonal skills, are detail-oriented, able to effectively meet deadlines, work well in a team setting and provide an exceptional level of client service. You embrace evolving technology and have strong skills in Microsoft Word and Excel. Prior experience with a corporate database product and Desksite, IntApp Time or similar document management and timekeeping software is required.
McMillan Offers You
Growth
Mentorship and Support
Training as Software Evolves
Commensurate Compensation and Benefits Package
Fun Work Environment
McMillan = You
Inclusion and diversity are essential elements of our culture at McMillan, which coincides with our core values of respect, teamwork, commitment, client service and professional excellence. We are extremely proud to be one of Canada’s Top Employers for Young People five years in a row.
At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting the communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.
We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment, which nurtures mentoring, and inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients and to working with you to help you achieve your professional and career development goals.
Let’s get started
If you are interested in applying for this position and you reside in or around the Montreal area, please submit your combined resume and cover letter by clicking on the Apply Now button.
At McMillan we are committed to providing accommodation for applicants with disabilities in our recruitment process. If you require accommodation at any time during the recruitment process, please submit your accommodation request to us by email or contact us at 1.888.622.4624.
Job Family Legal
Primary Location Ottawa
Position Language Requirement French Only
Language Skill Level (Reading) -
Language Skill Level (Writing) -
Language Skill Level (Speaking) -
Status of Employment Temporary
Work schedule(s) Full-time
Work at CBC/Radio-Canada
At CBC/Radio-Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance.
Do you think you have the ability and drive to keep up with this exciting, ever-changing industry? Whether it be in front of the camera, on air, online or behind the scenes, you would be joining a team that thrives on making connections and telling stories that are important to Canadians.
Your role
As an Administrative assistant, you will assist the ATIP Office by entering data, scanning and uploading documents into the Access Pro Case Management software, and by performing document and file management functions including e-filing. You will also process non-complex ATIP requests including the tasking of requests to the correct business area of the Corporation and the application of redactions recommendations as per the instructions received.
This position is temporary for a period of 1 year.
Job family: Business support/ATIP analyst Primary location: Remote locations in Canada may be considered, in the same time zone
Responsibilities
ATIP Admin Support
Provides admin support services by
Entering data, scanning and uploading documents into Access Pro Case Management software;
Performing document and file management functions including e-filing;
Preparing routine letters and e-mails with attention to detail and format using predetermined templates;
Receiving and distributing electronic and paper mail;
Performing simple research or analyzing basic data that does not require subject-matter expertise.
ATIP functions
Processes non-complex ATIP requests assigned by the ATIP Senior Manager by:
Tasking requests to the correct business areas in the Corporation;
Applying redaction recommendations to records provided by business areas for review by ATIP personnel;
Ensuring assigned requests are completed within allowed timelines;
Assisting ATIP analysts with their files as directed by the ATIP Senior Manager.
We are looking for a candidate with the following:
Secondary school diploma or an acceptable combination of education, training and relevant work experience
Six to twelve months relevant experience
Bilingualism (English and French), both spoken and written is an asset
Ability to work remotely both independently and in a team environment
Attention to detail required
Strong interpersonal skills / good team player
Discretion, diplomacy and tact in communications
Maintains a high level of confidentiality at all times
Excellent judgment, initiative, analytical skills and resourcefulness
.
Candidates may be subject to skills and knowledge testing.
If this sounds interesting, please click on ''Apply online''. We thank all applicants for their interest, but only candidates selected will be contacted.
CBC/Radio-Canada is committed to being a leader in reflecting our country’s diversity. That’s because we can only create and tell the stories that connect Canadians, by having a workforce that mirrors the ever-changing makeup of our country. That’s why we, as an employer, value equal opportunity and nurture an inclusive workplace where our individual differences are not only recognized and valued, but also extend to and pervade all the services we provide as Canada’s public broadcaster. For more information, visit the Diversity and Inclusion section of our website. If you have accommodation needs at this stage of the recruitment process, please inform us as soon as possible by sending an e-mail to recruitment@cbc.ca.
You are invited to consult and familiarize yourself with our Code of Conduct, which can be found on our corporate website. All employees must adhere to the Code as a condition of employment. We also invite you to take a look at our policy on conflicts of interest. In the event that you become an employee, it will be important to inform us, as quickly as possible, of any situation that, because of your hiring, constitutes or could appear to constitute a conflict of interest.
Wherever in the wording of the job description either gender is used, it shall be understood to include all genders.
Mar 11, 2021
Full time
Job Family Legal
Primary Location Ottawa
Position Language Requirement French Only
Language Skill Level (Reading) -
Language Skill Level (Writing) -
Language Skill Level (Speaking) -
Status of Employment Temporary
Work schedule(s) Full-time
Work at CBC/Radio-Canada
At CBC/Radio-Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance.
Do you think you have the ability and drive to keep up with this exciting, ever-changing industry? Whether it be in front of the camera, on air, online or behind the scenes, you would be joining a team that thrives on making connections and telling stories that are important to Canadians.
Your role
As an Administrative assistant, you will assist the ATIP Office by entering data, scanning and uploading documents into the Access Pro Case Management software, and by performing document and file management functions including e-filing. You will also process non-complex ATIP requests including the tasking of requests to the correct business area of the Corporation and the application of redactions recommendations as per the instructions received.
This position is temporary for a period of 1 year.
Job family: Business support/ATIP analyst Primary location: Remote locations in Canada may be considered, in the same time zone
Responsibilities
ATIP Admin Support
Provides admin support services by
Entering data, scanning and uploading documents into Access Pro Case Management software;
Performing document and file management functions including e-filing;
Preparing routine letters and e-mails with attention to detail and format using predetermined templates;
Receiving and distributing electronic and paper mail;
Performing simple research or analyzing basic data that does not require subject-matter expertise.
ATIP functions
Processes non-complex ATIP requests assigned by the ATIP Senior Manager by:
Tasking requests to the correct business areas in the Corporation;
Applying redaction recommendations to records provided by business areas for review by ATIP personnel;
Ensuring assigned requests are completed within allowed timelines;
Assisting ATIP analysts with their files as directed by the ATIP Senior Manager.
We are looking for a candidate with the following:
Secondary school diploma or an acceptable combination of education, training and relevant work experience
Six to twelve months relevant experience
Bilingualism (English and French), both spoken and written is an asset
Ability to work remotely both independently and in a team environment
Attention to detail required
Strong interpersonal skills / good team player
Discretion, diplomacy and tact in communications
Maintains a high level of confidentiality at all times
Excellent judgment, initiative, analytical skills and resourcefulness
.
Candidates may be subject to skills and knowledge testing.
If this sounds interesting, please click on ''Apply online''. We thank all applicants for their interest, but only candidates selected will be contacted.
CBC/Radio-Canada is committed to being a leader in reflecting our country’s diversity. That’s because we can only create and tell the stories that connect Canadians, by having a workforce that mirrors the ever-changing makeup of our country. That’s why we, as an employer, value equal opportunity and nurture an inclusive workplace where our individual differences are not only recognized and valued, but also extend to and pervade all the services we provide as Canada’s public broadcaster. For more information, visit the Diversity and Inclusion section of our website. If you have accommodation needs at this stage of the recruitment process, please inform us as soon as possible by sending an e-mail to recruitment@cbc.ca.
You are invited to consult and familiarize yourself with our Code of Conduct, which can be found on our corporate website. All employees must adhere to the Code as a condition of employment. We also invite you to take a look at our policy on conflicts of interest. In the event that you become an employee, it will be important to inform us, as quickly as possible, of any situation that, because of your hiring, constitutes or could appear to constitute a conflict of interest.
Wherever in the wording of the job description either gender is used, it shall be understood to include all genders.
Taylor McCaffrey LLP is seeking a Legal Assistant to work closely with a team comprised of legal assistants and a litigation paralegal who support a group of Litigation Lawyers, and perform substantive work that requires knowledge of Civil Litigation and Corporate & Commercial Litigation, including insurance, construction, professional and corporate governance issues and pension law. The ideal candidate will possess 3 – 5 years of experience in a similar type of position.
Duties and Responsibilities
Drafting correspondence to clients and counsel.
Drafting pleadings and legal documents.
Dictation – prepare letters, e-mails and court documents.
Compiling briefs.
Reviewing examinations for discovery transcripts and preparing lists of undertakings.
Entering data into Eclipse, and working within Eclipse to edit, organize and compile voluminous Affidavits of Documents.
Scheduling internal and external meetings, phone calls, or Outlook calendar events.
Making necessary bookings, and updating lawyers’ calendars.
Entering lawyer time, prepare invoices; general and trust deposits of cheques.
Billing (preparing pre-bills for review and making necessary corrections).
Organizing and managing files by scanning and copying documents.
Basic knowledge of CanLii and Westlaw to find copies of cases.
Monitor phone calls.
Documentation and review.
Prepare files for hearings.
Maintaining files in document management system.
Other duties and responsibilities assigned from time to time.
Competencies
Must be customer service driven.
Be able to work independently and also work effectively as part of a team.
Handle a demanding workload and respond to changing priorities as needs arise.
Excellent interpersonal and communication skills (verbal and written) with the ability to effectively and tactfully communicate with individuals within the firm and clients external to the firm.
Excellent attention to detail and proofreading skills.
Strong computer skills.
Ability to multitask in a fast-paced environment and implement projects in a timely manner.
Experience with Acumin and Eclipse is considered an asset.
Other
Standard hours: 8:30 – 4:30
Job Type: Full-time
Taylor McCaffrey offers a competitive salary and an excellent benefits package, which includes Health, Dental, Disability coverage, Insurance coverage and a Pension Plan.
Qualified candidates can submit their resume and cover letter including salary expectations to careers@tmlawyers.com
We thank all applicants for their interest however only those under consideration will be contacted.
Feb 27, 2021
Full time
Taylor McCaffrey LLP is seeking a Legal Assistant to work closely with a team comprised of legal assistants and a litigation paralegal who support a group of Litigation Lawyers, and perform substantive work that requires knowledge of Civil Litigation and Corporate & Commercial Litigation, including insurance, construction, professional and corporate governance issues and pension law. The ideal candidate will possess 3 – 5 years of experience in a similar type of position.
Duties and Responsibilities
Drafting correspondence to clients and counsel.
Drafting pleadings and legal documents.
Dictation – prepare letters, e-mails and court documents.
Compiling briefs.
Reviewing examinations for discovery transcripts and preparing lists of undertakings.
Entering data into Eclipse, and working within Eclipse to edit, organize and compile voluminous Affidavits of Documents.
Scheduling internal and external meetings, phone calls, or Outlook calendar events.
Making necessary bookings, and updating lawyers’ calendars.
Entering lawyer time, prepare invoices; general and trust deposits of cheques.
Billing (preparing pre-bills for review and making necessary corrections).
Organizing and managing files by scanning and copying documents.
Basic knowledge of CanLii and Westlaw to find copies of cases.
Monitor phone calls.
Documentation and review.
Prepare files for hearings.
Maintaining files in document management system.
Other duties and responsibilities assigned from time to time.
Competencies
Must be customer service driven.
Be able to work independently and also work effectively as part of a team.
Handle a demanding workload and respond to changing priorities as needs arise.
Excellent interpersonal and communication skills (verbal and written) with the ability to effectively and tactfully communicate with individuals within the firm and clients external to the firm.
Excellent attention to detail and proofreading skills.
Strong computer skills.
Ability to multitask in a fast-paced environment and implement projects in a timely manner.
Experience with Acumin and Eclipse is considered an asset.
Other
Standard hours: 8:30 – 4:30
Job Type: Full-time
Taylor McCaffrey offers a competitive salary and an excellent benefits package, which includes Health, Dental, Disability coverage, Insurance coverage and a Pension Plan.
Qualified candidates can submit their resume and cover letter including salary expectations to careers@tmlawyers.com
We thank all applicants for their interest however only those under consideration will be contacted.
