Corporate Legal Assistant

Mills & Mills LLP is seeking an Intermediate Legal Assistant to join its thriving Business Law Group! The successful candidate will have 3+ years of experience working in Corporate Law and a desire to learn and to contribute to the success of our team.

Who We Are

Mills & Mills LLP is an expanding mid-size law firm with over 90 employees. Our core values that guide the members of our team are Integrity, Competence, Initiative, Cooperation, Respect and Care. For us, there is no better question than “how can I help?”

We offer each member of our team competitive compensation and benefits, a collaborative and barrier-free work environment, and the opportunity to work on a diverse range of matters.

Mills & Mills LLP is an inclusive employer committed to building a diverse workforce. We encourage applications from all qualified candidates and will accommodate applicants’ needs under the respective provincial human rights codes throughout all stages of the recruitment and selection process. If you require accommodation at any time throughout the recruitment process and selection process, please contact our Human Resources Manager, Rand Bilal, so that we can ensure your accessibility needs are accommodated throughout this process. Any information received relating to accommodation will be addressed confidentially.

Purpose of the Role

The successful candidate has Corporate Legal Assistant experience, is confident and organized, possesses excellent communication skills, and takes pride in the quality of their work. We pride ourselves in providing excellent service to our clients, while being a comfortable and rewarding place to work.

As a Legal Assistant at Mills & Mills LLP you will work alongside other experienced legal assistants, law clerks and legal practitioners in the Business Law Group. You will also work collaboratively with the entire Business Law Group to advance internal processes, produce quality work and superior customer service for clients.

Key Responsibilities

• Provide outstanding client service in communications and build strong relationships with clients from a range of professional backgrounds
• Engage in file management (e.g., setting deadlines, file reviews, sending/following up on accounts etc.)
• Manage key dates and update calendars for lawyers, including appointments, due dates and client-related activities
• Deal with and responding to potential client inquiries and conducting follow up as required including management of retainers and file opening process
• Ensure all physical and electronic filing is organized and updated on a regular basis
• Prepare initial drafts of routine documents based on precedents, revisions, comparisons, etc.
• Provide support for lawyers’ marketing initiatives and internal committee work
• General administrative duties, including but not limited to docketing own time, scanning, filing, photocopying, scheduling appointments, file opening and closing etc.
• Other duties as assigned

Education/Skills, Knowledge, and Abilities/Attributes

• Community College Diploma or equivalent and/or working towards their qualifications
• Minimum 3 + years working as a Corporate Legal Assistant or Law Clerk
• Excellent computer software skills and knowledge of accounting/data management systems including Acumin, Ecore, Minute Box, Closing Folders, Word and Outlook
• Ability to receive instructions and work efficiently with two (2) or more lawyers simultaneously
• Keen eye for detail, professional attitude, confidence and ability to maintain confidentiality
• Ability to work well under pressure, manage multiple priorities and meet deadlines
• Exceptional client management skills, trustworthy, accountable, proactive and a positive work attitude
• Ability to work independently with minimal supervision
• Excellent written and verbal communication skills
• Availability to work overtime, when necessary

We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: From $55,000.00 per year