Legal Support Services Assistant (Day Team)

Reporting to the Supervisor, Legal Support Services (LSS), the Legal Support Services Assistant will work as part of a collaborative team providing document support to our Toronto, Ottawa and London, UK offices.

Hours of work are from Monday to Friday, 9:00 a.m. to 5:00 p.m. Occasional pre-authorized overtime may be required to meet client needs. We are currently offering hybrid work flexibility.

At Fasken, success means:

• Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations
• Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community
• Working collaboratively – you’re a self starter who values working in a collaborative team based environment
• Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
• Approaching your work with agility and the willingness to learn and utilize new technology
• Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
• Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues
• Treating sensitive and confidential matters with discretion and diplomacy at all times

Primary Responsibilities

• Creating, editing and formatting a variety of legal documents and presentations
• Working with spreadsheets, tables, hyperlinks, bookmarks and cross-referencing
• Converting electronic documents from one format to another
• Comparing documents (Word, Excel and other formats)
• Proofreading a variety of legal documents
• Finalizing closing documents
• Preparing closing books
• Assisting with compilation of motion materials and other court-related documents
• Managing and prioritizing intake of work, including: responding promptly to requests, coordinating with team to meet deadlines, logging incoming work requests, etc.
• Mentoring new team members

Required Knowledge and Experience

• Completion of a post-secondary Legal Assistant or Law Clerk program, preferred, or a minimum of three plus years of previous law firm experience
• Advanced-level technical skills in MS Office (Excel, Outlook, PowerPoint and Word) and Adobe DC
• Strong attention to detail
• Strong communication skills

Diversity and Inclusion

At Fasken we believe a diverse workplace is comprised of individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. Fasken is committed to diversity and inclusion in all that we do.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and education verifications.

Your Application

We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.