Fasken Martineau DuMoulin LLP
Toronto, Ontario, Canada
Reporting to lawyers in the share and the Manager, Legal Assistant Services, the Legal Assistant, Business Law will be accountable to independently manage the daily activities of a team of lawyers in the Business Law group.
Hours of work are from 9 am to 5 pm. Occasional pre-authorized overtime may be required to meet client needs. We are currently working remotely and the role offers remote flexibility post pandemic.
At Fasken, success means:
Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations
Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community
Working collaboratively – you’re a self starter who values working in a collaborative team based environment
Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
Approaching your work with agility and the willingness to learn and utilise new technology
Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues
Treating sensitive and confidential matters with discretion and diplomacy at all times
Primary Responsibilities
Handling all administrative duties such as email and calendar management, coordinating meetings, making travel arrangements, etc.
Preparing and maintaining a bring-forward system, as well as providing appropriate reminders
Under legal professional supervision, preparing legal documents and correspondence according to precedents and/or instructions (drafting letters, revising draft documents, and preparing document comparisons)
Liaising with Billing Coordinators for the monthly production of accounts
Ensuring all physical and electronic filing is organized and up to date on a regular basis
Delegating tasks too, and coordinating with, other administrative departments
Providing backup coverage in the absence of other assistants
Other duties, as assigned
Required Knowledge and Experience
Completion of a post-secondary Legal Assistant or Law Clerk course
2+ years’ related experience, preferably within a legal professional services firm
In-depth understanding of business and legal terminology
Strong technical proficiency in MS Office applications including Outlook, Word, Excel and PowerPoint
Experience working with 3E and iManage considered an asset
Diversity and Inclusion
At Fasken we believe a diverse workplace comprises individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. Fasken is committed to diversity and inclusion in all that we do.
Accessibility and Accommodation
It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.
Background and Reference Checks
Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check, employment and educational verifications.
Your Application
We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.
NO AGENCIES, PLEASE.
Reporting to lawyers in the share and the Manager, Legal Assistant Services, the Legal Assistant, Business Law will be accountable to independently manage the daily activities of a team of lawyers in the Business Law group.
Hours of work are from 9 am to 5 pm. Occasional pre-authorized overtime may be required to meet client needs. We are currently working remotely and the role offers remote flexibility post pandemic.
At Fasken, success means:
Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations
Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community
Working collaboratively – you’re a self starter who values working in a collaborative team based environment
Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
Approaching your work with agility and the willingness to learn and utilise new technology
Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues
Treating sensitive and confidential matters with discretion and diplomacy at all times
Primary Responsibilities
Handling all administrative duties such as email and calendar management, coordinating meetings, making travel arrangements, etc.
Preparing and maintaining a bring-forward system, as well as providing appropriate reminders
Under legal professional supervision, preparing legal documents and correspondence according to precedents and/or instructions (drafting letters, revising draft documents, and preparing document comparisons)
Liaising with Billing Coordinators for the monthly production of accounts
Ensuring all physical and electronic filing is organized and up to date on a regular basis
Delegating tasks too, and coordinating with, other administrative departments
Providing backup coverage in the absence of other assistants
Other duties, as assigned
Required Knowledge and Experience
Completion of a post-secondary Legal Assistant or Law Clerk course
2+ years’ related experience, preferably within a legal professional services firm
In-depth understanding of business and legal terminology
Strong technical proficiency in MS Office applications including Outlook, Word, Excel and PowerPoint
Experience working with 3E and iManage considered an asset
Diversity and Inclusion
At Fasken we believe a diverse workplace comprises individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. Fasken is committed to diversity and inclusion in all that we do.
Accessibility and Accommodation
It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.
Background and Reference Checks
Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check, employment and educational verifications.
Your Application
We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.
NO AGENCIES, PLEASE.