Legal Support Coordinator

With over 35 years of experience, Cartel is considered one of Toronto's leading employment agencies servicing the legal community. Our clients are among the most distinguished law firms and our success lies in our applicants and their desire for the perfect career match. There is no fee to register with Cartel for any employment opportunity.

We listen. We're honest. Just ask your friends. They'll tell you. Cartel. Give us a call; we really do make the difference.

What You'll Be Doing:

Prosecutions Support:

Drafting and preparing documents based on the evidence in the file for final review by legal counsel, such as disclosure briefs, document briefs, books of authorities, willsays, affidavits.

Preparing conflict avoidance sheets, notices, facta and other legal documents for filing with the CPA Ontario Tribunal, Divisional Court and the Ontario Court of Appeal.

Coordinating service of documents as well as liaising with and instructing process servers.

Tracking and maintaining records of Provincial Offences Act prosecutions and judicial review files. 

Communicating with CPA Ontario Tribunal, Division Court, Criminal Court, and other Superior Court branches to facilitate inquiries, complete document requests, obtain transcripts of external proceedings/sentencings and copies of legal cases. 

Monitoring compliance with orders.

Investigations Support:

Preparing investigator appointment packages and correspondence for Counsel; preparing and coordinating legal materials for Professional Conduct Committee (PCC) meetings. 

Monitoring and tracking status of investigation files including investigator reporting, budgeting and member interviews.

Budget / Finance and Statistical Analysis: 

Monitoring and tracking investigation / discipline costs including recording external investigator and legal counsel invoices and accruals.

Processing invoices for payment, facilitating necessary approvals, assisting with supplier inquiries.

Performing statistical analysis of KPI for internal and external reporting.

Assisting with annual departmental budgeting and reports, updating the case management system and assisting with other administration and coordination as required. 

Who You Are:

A post-secondary graduate with a degree or diploma in Business, Legal Office Administration or other related discipline, or Law Clerk designation.   

An excellent communicator (verbal and written) with advanced grammar and spelling abilities.

A highly organized professional with excellent attention to detail, able to manage multiple tasks, meet competing deadlines and prioritize in a fast-paced environment. 

A personable relationship builder – able to effortlessly interact with a wide number of internal and external professionals while remaining discreet with sensitive and confidential matters.

Technically savvy and knowledgeable in Microsoft Word, Excel, PowerPoint, Outlook, Teams and Adobe Acrobat and ideally have experience with Visio, File Cloud, SharePoint, Salesforce, case management and e-discovery software.

Skilled at reading and understanding business and legal documents, and ideally experienced in investigative and forensic accounting or working in a legal environment. 

What They Offer:

A fast-paced environment. Collaboration, innovation and passionate professionals are at our core. We relentlessly pursue what’s next to unlock the full potential of you and us together. 

Flexible work environments. As part of the Hybrid work culture, they provide flexible, remote work options to support you in your career, in addition to in-office teamwork and collaboration.

Diversity and inclusion. They recognize the value in our differences and prioritize inclusivity to bring together the best talent to protect the public, advance the profession to lead business and society forward. 

Ongoing learning and career growth. We want your career to skyrocket. We support unlimited career advancement and professional development opportunities with learning investments to promote your future growth. Thrive with us. 

Focus on your well-being. With industry leading benefits and wellness programs, including a healthy lifestyle allowance, mental health resources and more, we’re committed to your well-being.