Legal Assistant

LEGAL ASSISTANT

Located at 3099 Barrington Street in Halifax, Nova Scotia, Canada, B3K 5M7, and 35 Micmac Boulevard, Dartmouth, Nova Scotia, Canada, B3A 4Y8, Irving Shipbuilding has a proud history as Canada's shipbuilder. A proud member of the J.D. Irving, Limited group of companies, we have been building quality vessels and fabricated modules for more than 50 years, and our Halifax Shipyard has been at the forefront of Canadian shipbuilding for 130 years.

Since 2012, we have invested more than $400 million in facilities, people, processes, and technology, making Halifax Shipyard one of the most modern and capable shipyards in North America. Over the next 30 years our shipbuilders will construct 20+ modern patrol ships and surface combatants for the Royal Canadian Navy as part of Canada's National Shipbuilding Strategy, the largest defence procurement in Canadian history. This year we delivered the second lead Arctic and Offshore Patrol Ship, the largest Navy ship built in Canada in 50 years and we're just getting started. The third ship will be delivered in 2022.

We are growing our team with career-defining opportunities that will revitalize Canada's shipbuilding industry and provide Canada's sailors with the ships they need to protect Canada's interests at home and abroad. Our workforce of over 2,000 will grow to more than 2,800 at peak construction of the Canadian Surface Combatants. We have built more than 80% of Canada's current combatant fleet and continue to perform maintenance and modernization work on the ships, including the Halifax-class frigates.

Irving Shipbuilding Inc. is seeking a Legal Assistant.

This is a permanent full-time role based in Halifax Regional Municipality, Nova Scotia. The primary language of work is English. We encourage applications from qualified African Nova Scotians, racially visible persons, women (applying for non-traditional positions), persons with disabilities, Aboriginal persons and persons of the 2SLGBTQ+ community. ISI encourages applicants to self-identify in the cover letter/resume portion of your application. Irving Shipbuilding Inc. is committed to the principle of equal opportunity in its employment practices and to providing an environment where all employees feel supported and valued.

Supporting the General Counsel, the Director of Defence Trade Compliance, and the broader Legal Department, the Legal Assistant will be a highly attentive, detail oriented professional with the demonstrated ability to effectively multi-task, manage multiple time-sensitive priorities and support the efficient operation of a busy in-house legal team.

Qualifications:

• Education required:
  • Graduate of a legal assistant/paralegal program or equivalent combination of training and experience. Post-secondary certificate or diploma in business administration or relevant field is beneficial but not required.
  • 3-7 years of previous legal assistant experience.
  • Consideration will be given to executive assistants with experience supporting lawyers or law departments.
• Experience required:
  • Strong attention to detail and organizational skills with a displayed sense of urgency.
  • Experience managing privileged, confidential, and commercially sensitive communications and documentation in the context of a busy legal practice or in-house law department.
  • Well developed skills using Microsoft Outlook, Word, Excel, and PowerPoint, with the ability to learn new software and programs quickly. Experience with iManage and Legal Tracker is beneficial but not required.
  • Excellent written and verbal communication skills.
  • Ability to work both independently and as a member of a high-performing team in an executive office setting.

All successful applicants must meet requirements for Canadian Controlled Goods Program (CGP), Canadian Government Security clearance, and U.S. International Traffic in Arms Regulations (ITAR).

Key Responsibilities:

• Provide administrative support to ISI’s General Counsel and Legal Department, and to the Director, Defence Trade Compliance, on an as-needed basis.
• Coordinate and manage the calendars of the General Counsel and Corporate Counsel, scheduling meetings and arranging boardrooms, catering, and other resources as required.
• Manage the email inbox of the General Counsel, flagging priority matters, ensuring follow up on action items, and responding to incoming communications as appropriate.
  • Open, close, organize, and manage correspondence, legal work product, and other documents through iManage Document Management software.
• Draft, format, and review routine correspondence, legal documents, presentations, and various internal communications for review by Corporate Counsel.
• Coordinate with other executive assistants supporting the senior leadership team, build consensus among team members, and engage and foster relationships with key internal stakeholders.
• Prepare expense reports for all members of the Legal Department and the Director, Defence Trade Compliance.
• Maintain ISI’s legal matters on Legal Tracker platform, including opening and closing matters for invoicing, and carry out other regular third-party invoicing and billing tasks.
• Prepare and submit requests to IT for provision of system access, IT equipment, and other needs of the Legal Department.
• Perform builders’ lien, PPSA, RJSC, and other registry searches, or arrange for them to be completed through external counsel as instructed.

What We Offer:

Irving Shipbuilding is proud to offer a competitive salary and benefits package, including but not limited to:

• A flexible medical, dental, and vision plan;
• Employee & Family Assistance Programs;
• RRSP matching program;
• Health & Wellness reimbursements;
• Opportunities to take part in job related training and development;
• Growth and progression opportunities within Irving Shipbuilding and the larger network of the JD Irving group of companies;
• Relocation costs (if applicable).

Please be advised that some positions within our business have been designated as ‘Safety Sensitive’ where the employee holding the position has a heightened responsibility for his/her own safety or the safety of others due to the nature of the job. If this is the case, you will be informed in the interview process.

For further details, please contact Talent Acquisition at recruitment@irvingshipbuilding.com.

To Apply for this Career Opportunity:

Please complete the online application form. An up-to-date resume of past experience and education is required.

All applications will be reviewed by one of our recruiters. If the recruiter sees a potential opportunity (current or future) that matches your skills and experience, you will be contacted to discuss your qualifications for a position with Irving Shipbuilding.

We thank all candidates for their interest, however; only those selected for interviews will be contacted.