Legal Assistant

The Greater Toronto Airports Authority (GTAA) is a unique and dynamic place to work. Approximately 1,400 GTAA employees work non-stop with our partners and agencies to deliver a safe and welcoming airport experience at Canada’s leading global hub airport, Toronto Pearson. The impacts of the pandemic have been significant to our industry, yet we remain Pearson Strong and are realizing the opportunity to accelerate our Healthy Airport commitment. Join us on our accelerated journey in creating the airport of the future in a smart, healthy and profitable way.

Key Accountabilities:

• Type and edit legal documents using Microsoft Word, Excel and PowerPoint and SharePoint as applicable
• Schedule appointments and coordinate calendars for Lawyers, including events, seminars and meeting coordination, with both internal and external parties
• Maintain well organized completed files, filing of legal documents in electronic document management system, document management including archiving of documents
• Requisitioning department purchases through the GTAA’s accounting software (Oracle)
• Reviewing, digitizing, and distributing incoming mail, including courier packages
• Digitizing, Photocopying, and scanning physical records
• Provide administrative support to the Executive Assistant and act as backup to the other Legal Assistants
  • Overseeing certain routine administrative projects, including the annual Ground Lease monitoring exercise, preparation of the Annual Information Form, and legal template maintenance.

The salary for this management non-unionized position is competitive based on the successful candidate’s qualifications.

Qualifications:

• Post-Secondary education with Legal Assistant Diploma and/or Law Clerk certificate
• 5+ years’ experience in a Legal Department of a major corporation or law firm
• Studies in library and information sciences an asset
• Able to obtain and retain Transportation Security Clearance

Knowledge, Skills and Abilities:

• Proficiency using Microsoft SharePoint
• Advanced user of Microsoft Outlook to schedule (and reschedule) meetings, MS Word styles, fields and cross-references, MS Excel calculation commands and cross-references, and PowerPoint slide transitions and master slide designs.
• Experienced user of Microsoft Teams to host hybrid video conferences, including admitting and dismissing attendees mid-meeting, troubleshooting speaker presentations, and recording the meeting for others to view later
• Experience with enterprise legal management solution software for tracking work assigned to outside counsel (e.g. Legal Tracker; Legal Suite; CounselLink or similar)
• Experience with contract drafting automation software (e.g. Contract Express; Legal Suite; or similar)
• Self-motivated, independent problem solver with a strong commitment to delivering high quality customer service
• Excellent typing skills with a high degree of speed, accuracy and attention to detail including punctuation and formatting with strong proofreading skills
• Ability to work independently or with minimal supervision, to handle conflicting demands, and within timelines

The GTAA is a private not-for-profit corporation and a federally regulated employer. The Government of Canada has suspended mandatory vaccination requirement for federally regulated transportation sector workers. The GTAA has also suspended the application of the mandatory vaccination requirement in its COVID-19 Vaccination Policy. However, GTAA continues to monitor government and health developments relating to COVID -19 and may re-introduce the Vaccination and proof of Vaccination requirements in the Policy at any time.

What's in it for you!

We offer our GTAA members amazing benefits, including retirement planning, group health benefits, employee assistance programs (EAP), paid leave, education and training, as well as recognition and rewards programs.