Legal Services Technician 1-2

Legal Services Technician 1–2 (Competition #50084)

Province of Nova Scotia — Department of Justice
Halifax, NS | Permanent, Full-Time (Union: NSGEU - NSPG)
Are you a detail-oriented legal administrative professional seeking a stable, impactful career in public-sector law? The Legal Services Division within the Nova Scotia Department of Justice is searching for a dedicated Legal Services Technician 1–2 to join one of the largest and most dynamic legal offices in the province.
If you thrive in a fast-paced environment, possess strong organizational and file-management skills, and want to support vital government operations, this permanent opportunity is built for you.

About Us

The Legal Services Division functions as the government’s law firm, delivering a comprehensive range of legal advice and litigation services to support provincial operations and strategic priorities. Comprising over 160 lawyers, paralegals, researchers, and administrative professionals, our office offers a collaborative, engaging workplace with robust opportunities for long-term career development and professional growth.

About the Opportunity

Under the general supervision of a Legal Services Supervisor, you will provide high-quality, specialized legal administrative assistance and file management support to two or more lawyers.
Operating in a confidential and high-pressure environment, you will manage shifting deadlines, balance routine administrative tasks with specialized legal support, and maintain absolute discretion and accuracy in all daily operations.

Primary Accountabilities

Legal Assistance & Lawyer Support

• Provide specialized legal administrative assistance for counsel representing government departments, agencies, boards, and commissions.
• Ensure all court and administrative documents assigned by lawyers are prepared, filed, and served within strict statutory deadlines.
• Query, retrieve, and organize legal case law, precedents, and relevant documentation as directed.

Secretarial & Administrative Support

• Draft, format, and proofread correspondence, reports, presentations, and legal documentation.
• Manage complex calendars, schedule appointments, book meeting rooms, court reporters, interpreters, discoveries, witnesses, and travel arrangements.
• Act as a reliable point of contact for internal and external clients, providing timely file updates and procedural information.
• Work collaboratively within a team environment, providing administrative coverage across desks as required.

File & Records Management

• Create, track, and maintain active litigation and advisory files within electronic shared directories, databases, and the Central Registry filing system.
• Organize hard-copy and electronic records using the STAR/STOR classification system.
• Ensure files are up-to-date, properly cataloged, and brought forward for review by lawyers as needed.

Qualifications & Experience

• Education: Certificate or diploma from a recognized Legal Assistant or Paralegal program (equivalent combinations of education and experience will be evaluated).
• Technical Skills: Proven proficiency in an automated office environment, including advanced MS Word, accurate typing and dicta-typing, and database navigation.
• Knowledge Base: Firm grasp of legal terminology, court procedures, and legal document preparation.
• Core Competencies: Exceptional organizational and time-management skills; superior written and oral communication; strong analytical capabilities; and the ability to handle sensitive information with strict confidentiality and impartiality.

Assets

• Knowledge of various levels of Court and Civil Procedure Rules.
• Familiarity with provincial government departments, agencies, and boards.
• Prior experience utilizing the STAR/STOR record classification system or enterprise file management databases.

Salary Range & Total Rewards

• Salary Range: $1,719.61 – $2,495.64 Bi-Weekly (Pay Grade: TE 13 – TE 19)
• Closing Date: October 20, 2026 (Applications accepted until 11:59 PM Atlantic Time)

What's in it for you?

• Defined Benefit Pension Plan: Secure your future with comprehensive provincial pension contributions.
• Comprehensive Health & Benefits: Extensive health, dental, life insurance, and general illness coverage.
• Disability & Wellness: Short- and long-term disability benefits, plus access to Employee and Family Assistance Programs (EFAP).
• Work-Life Balance: Generous paid vacation and flexible work arrangement options.
• Career Development: Ongoing training, career guidance, and clear paths for professional advancement within the provincial civil service.

Working Conditions & Additional Information

• Work Schedule: Permanent, standard 35-hour work week (7 hours/day), with occasional overtime requirements.
• Environment: Primarily a comfortable office environment in downtown Halifax, featuring flexible hybrid work options.
• Physical & Mental Demands: Extended periods seated at a desk focusing on computer monitors, alongside regular movement to file storage areas and occasional bending/lifting of file boxes. The work environment may occasionally involve exposure to sensitive files or challenging interactions.

Commitment to Equity & Accommodation

The Government of Nova Scotia is committed to fostering a diverse and representative workforce at all job levels. We welcome applications from Indigenous People, African Nova Scotians, Persons of African Descent, Racialized Persons, Persons with Disabilities, 2SLGBTQIA+ Persons, and women in under-represented occupations.
Note: This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). External applicants and casual employees will be considered if no qualified internal bargaining unit candidates are selected.
If you require accommodation during the recruitment process, please contact competitions@novascotia.ca.