Legal Assistant

  • Smart & Biggar
  • Vancouver, British Columbia, Canada
  • Nov 18, 2021
Full time Legal Assistant Legal Support

Job Description

If you are considering a career in law and intellectual property, there is no better place to be than Smart & Biggar. With our remarkable domestic and international clientele—ranging from fast-growing companies in the high-tech industry, to mid-size Canadian companies and hundreds of international Fortune 500 companies—you will find yourself working on some of the most exciting, complex and commercially important IP matters in Canada.

Our Vancouver office is currently looking for a Legal Assistant to join our Patent team. In this role you will be part of our administrative team providing operational support to our patent agents and lawyers.

The successful candidate may be required to work a mix of at home and in the office until our offices have fully re-opened.


  • Preparation and filing of patent applications
  • Analyze documents received from the patent offices and report to clients
  • Monitoring, prioritizing, and responding to deadlines, and other time sensitive matters
  • General administrative duties including creation of outgoing correspondence, entering billable time, preparation of invoices and record management
  • Responding to clients, Canadian Intellectual Property Office and other parties
  • Other duties may be assigned or amended as required

Qualifications, competencies and experience.

  • Legal or General Administrative Assistant Diploma
  • 3-5 years’ experience as an administrative assistant. Previous experience with patents or Intellectual Property would be considered an asset
  • Excellent interpersonal and communication skills including the ability to deal directly with clients and all levels of staff.
  • Excellent attention to detail, highly organized and proactive
  • Highly proficient in MS Office and ability to learn new software and technology quickly

Smart & Biggar offers a comprehensive total rewards package including:

  • A competitive compensation structure based on transparency, clarity and fairness;
  • A flexible benefits program;
  • Personal days to help balance personal and professional commitments;
  • Employee referral program.

Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our Firm and the broader legal profession.
We welcome applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process.

We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.