52 jobs found

At Taylor McCaffrey LLP, we know that a successful firm relies on an excellent professional team – paralegals, legal assistants, marketers and communicators, human resources professionals and IT experts. Our legal professional support staff thrive in a respectful, collaborative and dynamic work environment. Taylor McCaffrey LLP encourages all staff to continue their professional development for personal and professional growth. Who are we? Taylor McCaffrey LLP is one of Manitoba’s leading law firms. We are focused on providing our clients with exceptional service that meets their needs. We offer a positive and professional working environment that demonstrates care and support for our firm members. We also focus on training, and opportunities for mentorship and advancement. Our compensation and benefits program is comprehensive and includes Health, Dental, Disability coverage, Accidental Death & Dismemberment Insurance and EAP resources for you and your family and a Pension Plan. For additional information about the firm, please visit our website at www.tmlawyers.com. Role Overview: Taylor McCaffrey is seeking a Legal Assistant to work closely on a team comprised of a legal assistant and a litigation paralegal who support a group of Litigation and Labour Lawyers, and perform substantive work that requires knowledge of Civil Litigation and Corporate & Commercial Litigation, including personal injury and medical malpractice, insurance, construction, professional and corporate governance issues and pension law. Duties and Responsibilities: 1. Document Preparation & Legal Drafting – Draft correspondence to clients and opposing counsel – Draft pleadings and legal documents with confidence – Prepare letters, emails, and court documents from dictation – Compile briefs for legal proceedings – Review examination for discovery transcripts and prepare lists of undertakings – Enter and manage data in Local Discovery, including organizing and compiling Affidavits of Documents 2. File & Document Management – Organize and manage physical and digital files, including scanning and copying documents – Maintain files in the firm’s document management system – Prepare files for hearings – Perform documentation review as required 3. Legal Research – Utilize CanLII and Westlaw to locate and retrieve case law 4. Scheduling & Calendar Management – Schedule internal and external meetings, phone calls, and calendar events – Make necessary bookings and update lawyers’ calendars accordingly 5. Billing & Time Entry – Enter lawyer time and prepare invoices – Handle general and trust cheque deposits – Prepare and edit pre-bills for review and corrections 6. Administrative Support – Monitor phone calls and provide front-line communication support – Assist with other administrative and clerical duties as assigned Competencies: – Must be customer service driven – Must show initiative to anticipate the needs of lawyers – Be able to work independently and also work effectively as part of a team – Handle a demanding workload and respond to changing priorities as needs arise. – Excellent interpersonal and communication skills (verbal and written) with the ability to effectively and tactfully communicate with individuals within the firm and clients external to the firm. – Excellent attention to detail and proofreading skills – Strong computer skills – Ability to multitask in a fast-paced environment and implement projects in a timely manner – Experience with Acumin and Eclipse is considered an asset. Qualifications: – Post-secondary education in Legal Administration. – 2 years’ experience is considered an asset, but we welcome applicants with administrative experience who seek to learn and develop their skills and experience. – Experience in the use of MS Office Applications. – Experience in a similar role is an asset.

We are looking for a legal assistant with corporate or litigation experience to provide administrative support to lawyers in our Law and Policy department at our head office in Richmond. Our Law and Policy department conducts litigation in the fields of personal injury, injunction applications, civil investigations, judicial reviews, human rights complaints, and asbestos-related claims. We provide advice and solicitor’s services including contract administration (negotiation, preparation, and enforcement), personal property security and land title transactions, and collections proceedings. If you’re a good communicator and self-starter, and want to be part of a committed group that provides key services supporting our organization’s strategic goals of improving the health and safety of workplaces across BC, we want to hear from you. This is a temporary role for 18 months. How you’ll make a difference: You’ll ensure WorkSafeBC is serving stakeholders across B.C. effectively     Where you’ll work At WorkSafeBC, we offer a hybrid work model that combines working remotely, and in our offices based on the operational needs of the position.     What you'll do Provide administrative assistance to the lawyers in Litigation by drafting documents required in various legal proceedings (Notice of Civil Claim, Notice of Claim, Notice of Application, Responses, Affidavits, Notice of Trial, etc.) and various correspondence Arrange for examinations for discovery, medical examinations, mediations, trial booking, lawyer and worker travel, and coordinate service of various materials and documents via process service Address telephone inquiries, and routine and technical questions Maintain a case load of diversified files for lawyers Maintain a record of expenses incurred by lawyers and arrange for reimbursement Consistently models the appropriate level of organizational behaviours expected of all WorkSafeBC employees: responsive, respectful, fair, collaborative, accountable, and forward thinking. Is this a good fit for you? We’re looking for people who can: Independently prioritize, plan, and maintain a heavy and diverse workload within time constraints and strict deadlines, with frequent interruptions, while taking into account policies and procedures Communicate accurately and effectively, both orally and in writing, using clear and concise language, while maintaining confidentiality Exhibit professionalism and diplomacy with individuals of varied backgrounds, respond tactfully to clients in stressful situations, and respond flexibly to changing priorities Gather and analyze information, evaluate alternative solutions, and recommend an appropriate course of action     Your background and experience A legal administrative assistant certificate combined with a minimum of two years of experience as a legal assistant Above average Microsoft Word and Excel skills We’ll consider equivalent combinations of education and experience.     Important to know Before we can finalize any offer of employment, you must: Successfully meet the legal requirements under the Criminal Records Review Act to work with children and/or vulnerable adults. Confirm you’re legally entitled to work in Canada     Who we are At WorkSafeBC, we promote safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries or diseases occur, we provide compensation and support injured workers in their recovery, rehabilitation, and safe return to work. We’re honoured to serve the 2.49 million workers and 263,000 registered employers in our province.     What’s it like to work at WorkSafeBC? It’s challenging, stimulating, and rewarding. Our positions offer diversity and opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important, and so are the people we do it for. Our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences that reflect the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self. Learn more: Discover who we are. Our benefits As a member of our team, you’ll have access to services and benefits that help you get the most out of work — and life. Along with a competitive salary, your total compensation package includes: Extra 4% of your salary in lieu of benefits and 4% in lieu of vacation from the day you start Once you’ve worked for 1820 hours (approximately 12 months), you’ll switch to getting: 3 weeks of vacation with regular increases based on years of service Extensive health care and dental benefits Sick leave and long-term disability coverage Learn more: Find out what we offer.

About Gowling WLG At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.   Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.   Diversity, equity and inclusion are an integral part of the firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.   Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support services team work together, and are respected and valued for their individual contributions.   GOWLING WLG HAMILTON Conveniently located between Toronto and Niagara Falls, Hamilton offers big city amenities in a community driven atmosphere. It is truly the best of both worlds. The city boasts amazing trails, waterfalls and other green space, robust public transit, a distinctive culinary scene and year-round festivals and sporting events. Hamilton is also home to some of the top-ranked post-secondary institutions in the world, and its economy is increasingly driven by entrepreneurial, tech and health care innovation. In short, Hamilton is a terrific place to live and work.   OPPORTUNITIES The Gowling WLG Hamilton office is currently seeking a motivated mid-level associate lawyer to join our dynamic and busy Recovery Services group.   The successful candidate will have 2-4 years of experience in litigation and advocacy. Experience in financial services litigation and/or collections litigation would be a benefit. The ideal candidate must have proven client management skills, strong analytical, communication, and drafting skills and be prepared to engage in a team environment on challenging work with our clients.   As part of an international firm, we practice at the highest level; doing the sophisticated work demanded by some of the biggest businesses in Canada. We are trusted advisors, giving advice that is timely, focused and practical. The successful candidate will work closely with strong teammates and great mentors to provide exceptional service.   If you are a mid-level associate looking for a great opportunity, this could be the career move for you.   APPLICATION DETAILS Gowling WLG (Canada) LLP employees benefit from a hybrid work environment.   Interested candidates should forward their resume, including academic records, in confidence via the career page on our website.   Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway.   Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.   While we appreciate all applications received, only those candidates selected for an interview will be contacted.  

LAWYER - LITIGATION WINNIPEG, MB   Manitoba Hydro is consistently recognized as one of Manitoba's Top Employers!   Great Benefits Competitive salary and benefits package. Defined-benefit pension plan. Nine-day work cycle which normally results in every other Monday off, providing for a balanced approach to work, family life and community. Flex-time and partially remote work schedule (providing the option to work remotely 3 days per 2 week period), depending on nature of work, operational requirements and work location.   Manitoba Hydro is a leader among energy companies in North America, recognized for providing highly reliable service and exceptional customer satisfaction. Join our team of Manitoba's best as we continue to build a company that supports innovation, commitment, and customer service, while actively supporting a diverse, equitable and inclusive workplace.   Under the general guidance of the Assistant General Counsel and Head of Legal Services, the successful candidate will be responsible for providing timely, effective and practical legal direction, advice and assistance to management and staff in areas such as regulatory, insurance services, construction, and human resources.   Responsibilities: Provide timely advice and opinions to management and staff on regulatory, litigation and human resource matters. Conduct litigation at the Court of King's Bench and Court of Appeal in areas such as insurance disputes, construction and property disputes, commercial and contract disputes, and tort claims. Represent Manitoba Hydro before administrative tribunals including the Manitoba Public Utilities Board, Canada Energy Regulator, Manitoba Labour Board and Human Rights Commission. Advocate Manitoba Hydro's position in negotiations, at mediations, judicially assisted dispute resolutions and arbitrations. Conduct legal research, draft pleadings, briefs and settlement documents. Monitor evolving case law, regulatory and legislative developments and provide advice regarding how same impact the corporation.   Qualifications: Bachelor of Laws (LL.B) or Juris Doctorate (J.D.) degree from a recognized University plus a minimum of five years' experience in the area of litigation. Must be a member in good standing or eligible for immediate membership with the Law Society of Manitoba. Advocacy experience including corporate and commercial transactions, independently conducting negotiations, examinations and appearing before courts, administrative tribunals and regulatory bodies. Strong general practice experience in drafting pleadings, conducting examinations for discovery, motions, trials, appeals and administrative hearings, and in reviewing and negotiating agreements. Demonstrated ability to implement innovative means to accomplish goals and solve problems as well as the ability to plan, adjust priorities with changing demands and complete assignments appropriately. Ability to interpret and apply legislation. Excellent legal research, analysis and writing skills. Excellent verbal communication and interpersonal skills with the ability to develop and maintain strong and positive working relationships. Excellent organizational and time management skills with the ability to address multiple projects in a time sensitive environment. Demonstrated ability to work both independently and in a team environment. Must obtain a clear personnel risk assessment screening.   Salary Range Starting salary will be commensurate with qualifications and experience. The range for the Lawyer IV classification is $78.96-$99.43 Hourly, $151,304.92-$190,530.08 Annually. The range for the Lawyer III classification is $67.75-$84.04 Hourly, $129,819.04-$161,045.04 Annually.   Apply Now! Visit www.hydro.mb.ca/careers to learn more about this position and to apply online.   The deadline for applications is JULY 23, 2025.   We thank you for your interest and will contact you if you are selected for an interview.   This document is available in accessible formats upon request. Please let us know if you require any accommodations during the recruitment process.    

Bennett Jones LLP is a top tier, full service international law firm with offices in Calgary, Toronto, Edmonton, Ottawa, Vancouver, Montreal and New York. We are proud that Bennett Jones was ranked as a Platinum Level Best Employer in the 2022 "Best Employers in Canada" survey conducted by Kincentric. The firm has also been recognized for 2022 as one of "Alberta's Top 75 Employers" and as a Top Employer for Young People in a study conducted by Mediacorp. The firm has been ranked as one of the top places to work in Canada for 22 consecutive years. We are currently recruiting for the following role in our Toronto office: Assistant, Litigation Essential Functions Assist with the preparation and/or assembly of litigation and court documents including affidavits, notices, motion records, factums and books of authorities Coordinate with process servers regarding service and filing of court materials Coordinate with court offices regarding trial and motions bookings and related court material filings Draft and revise correspondence and other documents according to precedents and/or instructions including memos, letters, emails, reports, presentations, court forms and court documents Exercise judgment, be resourceful and work independently to solve administrative issues Assist in the administrative management of the lawyers’ practices including opening & closing files, scheduling meetings, arrange travel and/or other accommodations Provide administrative support with docket entries, updating client lists, the coordination of billings, processing expenses and payment of invoices following to the firm’s accounting policies and standards Apply proofreading and editing skills to all work products ensuring accuracy and completeness while checking for appropriate formatting, spelling and grammar Acts as a liaison between the lawyers and various internal and external individuals on file progression and other items Organize and maintain an up-to-date (electronic and/or paper) file system of client files Qualifications: Post-Secondary education in legal administration or equivalent with a minimum of five years’ experience Strong knowledge of the Rules of Civil Procedure, Federal Court Rules, court practices and procedures Experience with Aderant (or other legal-specific billing technology) and a solid understanding of a billing lifecycle, processing expenses and payment of invoices Excellent organizational skills and impeccable communication skills (both verbal and written), including the ability to deal with clients and all levels of staff Demonstrates a self-motivated problem-solving approach, actively seeking opportunities to enhance the efficient functioning of legal practices Service oriented, adaptable, and dependable, maintains professionalism, confidentiality and discretion A positive team player that shows initiation to address challenges Proficient with Microsoft Office applications Apply To: Human Resources Bennett Jones Services Limited Partnership 3400 One First Canadian Place P.O. Box 130 Toronto, ON M5X 1A4 E-mail: hrdepttor@bennettjones.com All offers of employment are conditional upon the satisfactory verification of a Canadian criminal record check. Determination of the factors that constitute satisfactory verification is within the sole discretion of Bennett Jones. This position will remain open until a suitable candidate is found. Bennett Jones welcomes applications from all applicants, including applicants who may requires a specific accommodation because of a disability or another protected ground. Any applicant requiring accommodation during the application process should contact email noted above.      

Cohen Highley LLP is currently recruiting an experienced Litigation Assistant. Job Type: Full-time, permanent – hybrid Location: London, Kitchener, or Windsor About Us: Cohen Highley LLP provides a unique private practice culture that encourages professional growth in a collaborative, innovative and familial environment. Cohen Highley provides the opportunity to be part of a dynamic team of knowledgeable lawyers and staff. We are looking for candidates who share our values of exceptional client service and mutual respect. Position Overview: In this role, you will join a team of three support staff and play a key role in supporting a Senior Partner in our Personal Injury Department. This is a hybrid role with in-office as well as work from home days. This position is open to be based out of London, Kitchener, or Windsor. Qualifications: Minimum of 3-5 years of experience in a litigation assistant role – personal injury experience not required Exceptional organizational and administrative skills with the ability to prioritize tasks effectively Strong verbal and written communication skills Commitment to excellent client service Ability to work independently and as part of a team Proficient with Microsoft Suite with emphasis on Outlook Ability to manage multiple priorities while maintaining attention to detail What you can expect in this position: Arranging and scheduling examinations for discovery and mediations Scheduling preparation appointments with clients for all hearings Updating production requests as needed Scheduling witnesses for hearings and trials Issuing claims and seeing to service Closing files Assisting with calendar management, file organization, submitting invoices and client phone calls Deadline for submissions is Monday, June 2nd, 2025. For more information about Cohen Highley, please visit our website at ww.cohenhighley.com. Cohen Highley LLP is an equal opportunity employer and is committed to promoting equality, diversity and inclusion in the workplace.

Stringam Law is recruiting for a Legal Assistant, Wills & Estates (Full Time) in Moose Jaw, Saskatchewan With offices located in Lethbridge, Grande Prairie, Medicine Hat, Swift Current, Canmore, Banff, Calgary, Fort McMurray, Beaverlodge, Brooks, Taber, Cardston, and our newest location, Moose Jaw, our team has experience handling a variety of cases in all areas of law, from litigation, family and divorce to business, real estate, agriculture, and personal injury. Are you interested in becoming the next member of this exceptional team? Our goal is to employ great people who are interested in contributing to the success of our business and the profession we serve. We hope you choose Stringam as your employer of choice towards a meaningful career in law. The Opportunity: We are looking for an exceptional individual to take on the role of Legal Assistant, Wills & Estates in our Moose Jaw office. This is a full-time, permanent position, the ideal candidate will have 2-3 years of experience in the administrative field. Responsibilities include: Draft, prepare and organize general correspondence and documents relating to the conduct of residential conveyancing law practice Organize and maintain files relating to legal and administration matters including indexing and tracking Perform searches and review same related to real estate including Personal Property Registries, Bankruptcy, Land Titles, Corporate and Bank of Canada Draft and register security documentation Receive, sort and prioritize transaction documents, as well as create and manage file checklists relating to transaction closing Assist lawyer(s) in preparation for transactions, including dealing with realtors, lender representatives and counsel Preparation of reporting documentation to client Preparing documents, such as Wills, Enduring Powers of Attorney, Personal Directives, applications to Court for Grants of Probate and Administration, as well as Adult Guardianship and Trusteeship, and others related to Estate management and record keeping, Estate accounting, Releases and distributions of assets Taking in client and Estates information, opening and organizing files, preparing initial drafts of letters, documents and spreadsheets, following up on matters with clients, beneficiaries, Court, Land Title Office, banks and others Responding knowledgeably and appropriately to incoming inquiries Qualifications: Professional demeanor including an ability to manage all incoming telephone inquiries, working well with colleagues, lawyers, external clients and outside providers Ability to quickly learn new concepts, terminology and procedures Exceptional organizational and time management Ability to communicate clearly both verbally and in writing; excellent skill in composition, grammar and spelling Meticulous attention to detail, accuracy and consistent quality of work Professional level Microsoft Word skills Compensation & Hours: Compensation is competitive and commensurate with experience. Regular full-time position with working hours of 8:30 AM to 5:00 PM subject to change from time to time. We provide a comprehensive benefits package which includes medical, dental, prescription drug, life insurance, critical illness, long term disability, vacation and sick time benefits. To apply please send a cover letter and resume to the attention of Kenny Davey at hr@stringam.ca, while quoting the job title in the subject line. All applications will be held in strict confidence. Stringam is an equal opportunity employer. Stringam wishes to thank all applicants for their interest. However, please note that only those candidates selected for an interview will be contacted.  

ABOUT GOWLING WLG At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. When it comes to equity, diversity and inclusion, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals. Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do. Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support services team work together, and are respected and valued for their individual contributions. OPPORTUNITY Gowling WLG’s Calgary office is currently seeking a motivated Associate Lawyer with 3-6 years of litigation experience to join its Medical Defence Group. The successful candidate can expect to work closely with strong teammates, senior advocates and great mentors to provide exceptional service. The ideal candidate will have: Experience in Health Law, Dispute Resolution & Advocacy would be an asset; Proven client management skills; Strong analytical, communication, and drafting skills; and, A willingness to engage in a team environment on challenging work with our clients. The successful candidate will be a mid to senior level associate looking to become part of a thriving practice. APPLICATION DETAILS Interested candidates should forward their resumes, including academic records, in confidence via the career page on our website. Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know. While we appreciate all applications received, only those candidates selected for an interview will be contacted.

The Legal Administrative Assistant will serve as key personnel in the Legal Department and provide primary support to Kia Canada’s General Counsel and secondary support to the litigation team. This role would be suitable for a detail-oriented self-starter who is comfortable and confident in a fast-paced environment with excellent organizational skills. Key Responsibilities Schedule and confirm appointments, meetings, event preparation. Maintain and organize electronic filing system. Receive, process and schedule departmental mail – incoming & outgoing. Review and prepare requests for standard legal documentation – i.e. NDAs, Releases, Resolutions etc. Process, manage and coordinate payment of all legal invoices using accounting software. Oversee the Legal Department budget and process expenses. Prepare quarterly and annual reports (financial and litigation) Record and track contracts sent and follow-up requests, as necessary. Monitor the Privacy Inbox and initiate information gathering process with the Privacy Committee Gather information and coordinate routine inquiries from external and internal sources. Connect with the litigation team and update the litigation tracker on a weekly basis. Manage litigation tickler system and litigation calendars Administer litigation file opening and closing procedures according to departmental guidelines Other legal administrative duties in support of the Legal Department as they arise Skills / Knowledge / Experience / Education Required Advanced knowledge of Microsoft Word, Office, Excel, Outlook and PowerPoint 3+ years of experience working as an administrative/executive assistant at a law firm or in-house environment Detail oriented and organized with a high level of accuracy Ability to take initiative and perform tasks independently Bilingual in French and English is an asset.  

Reporting directly to the Articling Principal (Currently the Chief Legal Officer) and regular contact with Law Clerks, Assistant Town Solicitors, Deputy Town Solicitors, Commissioners and External Lawyers. This role is responsible for assisting in the administration of justice and prosecution of cases before the Courts at the Ontario Court of Justice under Federal and Provincial statutes and municipal by-laws. Initiating and conducting appeals when deemed appropriate and responding to appeals arising under applicable legislation. Assist the solicitors by providing support to the Legal Services Department in the fields of administrative, municipal, real estate, corporate commercial law and planning law. As the Articling Student, you will perform the following duties, including but not limited to: Functional Responsibilities: Draft and review legal documents including resolutions, by-laws, written reports, agreements and opinions as required to secure municipal interests in administrative, municipal, litigation, real estate, corporate commercial. Carry out legal research as required from time to time and provide legal advice and opinions reflecting such research. Maintain courtroom utilization sheets of court activity. Assist in the preparation of litigation documents such as statements of claim, statements of defense, affidavits, motions, and applications, arrange for proper and timely service of litigation documents. Respond to public inquiries and other duties as assigned. Perform all duties related to all the above and other related duties as assigned by the Chief Legal Officer. Assist prosecutions under Provincial statutes, municipal by-laws and Contraventions Act including motions relevant to proceedings. Provide sound legal and procedural advice and direction to Municipal Corporation, council and staff in matters pertaining to administrative, municipal, real estate, corporate commercial, with an emphasis on real estate conveyancing and contracts. The Ideal Candidate We are seeking a passionate professional with a law degree (LL.B. or J.D.) A strong understanding of relevant statutes, including the Provincial Offences Act and its practices and procedures, the Evidence Act, the Charter of Rights, related statutes and regulations, common law and the ability to apply this knowledge when prosecuting. Our ideal candidate is a recent graduate with a strong interest in municipal, administrative, or public law. The ideal candidate will also have demonstrated ability to make sound judgments and maintain a positive public image. This candidate will also possess strong organizational, oral, written, communication, interpersonal, administrative, research analytic and skills with excellent research and problem-solving skills and have demonstrated ability to execute all duties, including exercising good judgment and discretion, impartially, professionally, and objectively, without fear of favor and without prejudice or bias in accordance with standards normally associated with the Crown Attorney’s office. The successful candidate for this role will be required to work a flexible schedule, including in the office, remotely and after hours (as required). This position offers an hourly pay rate range of $42.07- $52.59. In your application, please include: a cover letter, resume and undergraduate, graduate (if applicable) and law school transcripts. Satisfactory passing of a criminal record check, and proof of qualifications will be required of any successful candidate(s) for this position. The Town is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. The Town is an equal opportunity employer that is committed to an inclusive and barrier-free workplace. If your application requires accommodation, please contact People Services at (905) 584-2272 Ext. 4738. Applications for this posting will be accepted until April 14th, 2025, 12:00PM EST .    

About Davies Davies is a top-tier Canadian law firm focused on high-stakes matters. With offices in Montréal, Toronto and New York, we are consistently at the centre of the most challenging deals and cases in Canada and abroad. A position at Davies is more than just a job. When you join the firm, you will be welcomed by a team that places as much emphasis on supporting its people as it does on serving its prestigious clients. As such, we have created a collaborative environment where team members of all backgrounds feel appreciated and are encouraged to share their ideas while working alongside some of the brightest legal and business professionals who are eager to share their knowledge and experience. About the Position We are currently seeking a Day Legal Assistant to join our Litigation group in our Toronto office, working in a share of 3:1. The successful candidate will work Monday to Friday, 8:30 a.m. to 4:30 p.m. This position requires excellent communication skills, both verbal and written, along with strong technical skills. The successful candidate demonstrates initiative, pays high attention to detail and is able to work independently in a fast-paced environment. Strong client service skills, organizational skills and practice management abilities are also required. Primary Responsibilities Provide dedicated support to a group of 3 Litigation partners Prepare and process correspondence, memoranda and legal documents according to the firm’s standards, using the firm’s word processing and document management software Prepare documentation for court proceedings and court documentation, such as documents pertaining to originating process (statement of claim), motions, discoveries, mediations, affidavits and briefs, exhibits, pre-trial documents (conference briefs) and trial documents (trial book/record) File court documentation with different levels of courts such as Superior Court of Justice, Divisional Court, Small Claims Court, Court of Appeal and Federal Court Compose and draft routine cover letters and documents Proofread documents and check for appropriate formatting, spelling and grammar; prepare revisions and blackline documents as directed Assist lawyers and students with the establishment and maintenance of online tools (Deal Room/ShareFile) for the purpose of facilitating legal transactions for the firm Review and route incoming mail and fax communications; prepare and process outgoing mail and faxes; arrange specialized mail or messenger services, as required At the direction of the lawyer, ensure email correspondence is filed to the appropriate client matter Manage key dates and update calendars for assigned lawyers, including their meetings, appointments, due dates and client-related activities Coordinate lawyer travel arrangements and travel expense reports using the firm’s Chrome River database Update contact names and addresses in the firm's InterAction database on a regular basis Coordinate client meetings, including scheduling rooms and arranging for catering and/or audio-visual equipment using the firm's Meeting Room booking software Receive, handle, screen and/or direct incoming calls as directed by lawyer; respond to routine inquiries and requests from clients; take messages Coordinate docket entry and submission according to the firm’s timelines for docket submissions Prepare expense reimbursements and disbursement requests Prepare client accounts and coordinate client billing matters with the accounting department Work with the lawyer to enter new client and matter opening requests using the firm's database Coordinate and disperse tasks to be performed by various resource groups such as document specialists, billing specialists, etc., while ensuring tasks are completed in a timely manner Manage files, including opening new files and maintaining precedent files Work with the records department to create, maintain and store client files, as appropriate Demonstrate teamwork and provide support to other litigation assistants, as time permits Provide support to other lawyers, clerks and/or students within the team structure in the absence of the regularly assigned assistant when dedicated support is not available Work cooperatively with other departments and individuals in the firm Qualifications Community college certificate in a Legal Assistant program or equivalent Minimum of three (3) to five (5) years of experience as a litigation assistant or an equivalent combination of education, training and experience Exceptional communication skills, both verbal and written A high level of professionalism Team player with a positive attitude Takes initiative while using discretion and good judgment in decision making Excellent technical knowledge of Microsoft applications, especially Word, Excel, PowerPoint and Adobe Acrobat Excellent knowledge of Case Center, Automated Civil Litigation (ACL5) software, Civil Submissions Online portal and Small Claims Court Online portal and their respective filing requirements Basic knowledge of Rules of Civil Procedure and Rules of Civil Procedure Forms Excellent client service skills Highly organized with the ability to handle administrative tasks and produce documents in a timely and accurate manner Excellent time management and prioritization skills Strong attention to detail To Apply For more information or to submit your application, please email kkeane@dwpv.com. We thank all applicants for their interest; however, only those selected for further consideration will be contacted. Davies is committed to providing a diverse, inclusive and accessible workplace for candidates and firm members with disabilities. Please let us know of any accommodations you may require at any time during the recruitment process.  

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York. Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to further your career or carve out a new path. Osler is currently recruiting for a Legal Assistant in our Research Department. The LA will provide a high level of support in order to enhance the Legal Professionals’ practice efficiency, and provide specialized administration support to the Department Chair. This position requires an excellent multi-tasker with strong administrative and communication skills, and the ability to work in a fast-paced environment. The successful candidate will be a strong team player, with first-rate organizational and technical expertise, problem solving abilities and client service mindset. Major Responsibilities and Duties Supports multiple legal professionals in the Research Department, provides specialized administration support to the Department Chair, and works with various practice areas in the Toronto office Manages document workflow including drafting, finalizing and distributing documents, correspondence and materials Manages files, including gathering and researching information for client intake process (NBI), workspace management, creating and managing files in document management system, communicating with other LPs and Assistants working on files Assists in preparing document templates and finalizing client documents, including document formatting (memos, factums, charts, etc) Manages Research precedents and assists in locating appropriate precedents Conducts quality control, by reviewing their own work and work completed by others Proactively monitors LPs’ emails to remain current on work in progress Provides administrative assistance to LPs and clients through scheduling and arranging meetings, and booking facilities and travel, with awareness of LP and client preferences Supports client development activities, such as managing bios, entering/updating information into CRM database Provides other practice management support (e.g. overseeing docketing, time entry, lateral conflict inquiry reminders, etc.) Receives, researches, prepares for and follows up on audit inquiries Maintains high level of discretion and confidentiality at all times Performs other duties as required to achieve Firm objectives Position Requirements Education and Experience The position requires the completion of a Community College Office or Business Administration program plus a minimum of three years’ experience working in a professional services or legal environment. An equivalent combination of education, training and experience may be considered. Knowledge and Skills Exceptional technical skills (Adobe Pro & MS Office – Word, Excel & PowerPoint); able to troubleshoot (i.e. resolve corrupt or damaged documents); familiar with litigation-based documentation Knowledge of and/or willingness to become familiar with legal research practices Detail-oriented and strong written communication Organizational skills required to effectively multi-task Ability to take initiative and work independently Solid drafting and proofreading skills Strong client service and teamwork We are currently working in a hybrid work arrangement, which includes a requirement to work primarily in the office and flexibility to work remotely up to 2 days per week. Accessibility and Accommodation We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process. Background and Reference Checks Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications. If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date. No agencies or phone calls/emails please.

Are you passionate about the law? If you thrive in a team environment where your attention to detail, ability to take initiative and client service skills are key, come join us as a Legal Assistant! We are looking for a motivated and positive new member to join our team, who thrives on keeping others organized and providing excellent service. We are seeking an experienced Legal Assistant to work independently and ensure that all tasks and requests are completed accurately and in a timely fashion. Your success will be measured by your ability to achieve timely results in the context of a respectful, inclusive and service-minded style. What will you be doing? Prepare and proofread legal and administrative documents Carry out file management processes, including maintaining and organizing legal files, both electronically and hardcopy Manage a bring forward system for a legal practice (i.e. a diarization system) Compile and prepare pleadings, trial binders, factums, briefs and other information packages Respond to telephone inquiries from City of Edmonton contacts and the public Obtain and prepare meeting agendas and schedule and prepare for meetings Conduct Land Title/Registry searches and register documents at Land Titles Create cheque requisitions and other forms of payment, including related follow-up Enter data into various software systems and programs, including transcription from oral and hand-written copies and creating miscellaneous forms, documents, labels, etc. Prepare and distribute correspondence Gather and prepare information for reports, audits, and other documents Responsible for ongoing calendar management Provide support to the team as required Additional related duties as assigned Qualifications : Completion of the twelfth (12th) school grade Successful completion of a related Office Assistant; Legal Major, Certificate program from an approved business school/college. A Legal Assistant/Paralegal Diploma will also be considered Minimum of three (3) years of experience working as a Legal Assistant or in a Legal Environment Litigation experience and experience with Alberta Rules of Court and Civil Litigation is required Assets: Experience with electronic document management systems Skills required for success: Act with discretion and good judgment in regards to confidentiality Working knowledge of Gmail, Google Calendar, Google Drive, and Microsoft Office (including Word and Excel) Proficient and accurate typing skills, including spelling, grammar, and punctuation Excellent organization and file management skills Ability to work independently and manage complex workloads with high attention to detail Ability to prioritize tasks from multiple sources Alignment to our Cultural Commitments and Leadership Competencies (https://bit.ly/4brRrXm) Embracing a culture of equity, diversity, reconciliation and inclusion Conditions of Employment: Hire is dependent on a Criminal Records Check (CRC) security clearance that is satisfactory to the City of Edmonton and is a requirement of this position. There may be a cost associated with this requirement. Work Environment: Note: This position may be eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52. The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance. The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact employment@edmonton.ca. Learn more about our benefits https://bit.ly/COEbenefits . Up to 2 temporary, full-time positions for up to 11 months Hours of Work: 33.75 hours per week Salary Range: $28.644 - $35.917 (Hourly) Talent Acquisition Consultant: TD/MZ Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.     Classification Title : Legal Assistant Posting Date : Jan 31, 2025 Closing Date : Feb 7, 2025 11:59:00 PM (MST) Number of Openings (up to) : 2 - Temporary Full-time Union : CSU 52 Department : Office of the City Manager Work Location(s) : Chancery Hall, 9th Floor, 3 Sir Winston Churchill Square Edmonton T5J 2C3

Halifax Regional Municipality is inviting applications for the permanent, full-time position of Legal Assistant to support the Prosecutions Division in Legal Services, part of the Legal & Legislative Services Business Unit. The incumbent for this position should have exceptional attention to detail, act with integrity and have excellent interpersonal skills. Halifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality’s core values. We have an Employment Equity Policy, and we welcome applications from African Nova Scotians and Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities and 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application. The Legal Assistant is responsible for a wide variety of legal and administrative duties within the division. General duties include reception support, managing calendars, processing and preparing correspondence, responding to inquiries, interacting with internal clients, external parties, and the general public and opening, closing and processing files for archiving, as well as creating reports and processing invoices and expense claims. Broad and thorough knowledge of legal concepts, practices and principles is essential for this role. In the Team environment of Legal Services, Legal Assistants may be required to work for several lawyers at the same time and also support the overall management of the department including duties such as library maintenance (including book updates) and supply ordering. For the full list of duties and responsibilities associated with this position, please email jobs@halifax.ca for a copy of the full job description. DUTIES AND RESPONSIBILITIES: In the Team environment of Legal Services, in addition to general legal assistant duties, Legal Assistants may be required to have additional expertise in one or more of the following areas of law: Litigation, Prosecutions, Real Property, and Advisory Services (Advisory Services, Corporate/Commercial and/or Real Property). This position is currently dedicated to the Prosecutions division. Prosecution Specific Responsibilities: Provides overall administrative support to Crown Prosecutors including file maintenance, court scheduling, document preparation and assembly Prepares and reviews municipal prosecution and appeal files Process routine disclosure for all prosecution files Tracks court dates and adjournments, validates officer/investigator vacation schedules, manages court appearances, trial follow up work, preparation of weekly application docket, etc. Prepares court documents and arranges for filing and service, as required Responds to inquiries from public, policing agencies, law firms and Provincial Court staff Gathers and maintains appropriate data for preparation of required reports Provides back-up support for Coordinator, Municipal Prosecutions, when required Experience with JEIN considered an asset Reviews and approves insurance withdrawals and makes recommendation to prosecutor in this role, when required QUALIFICATIONS Education and Experience: Legal Assistant or Paralegal diploma from a recognized post-secondary institution Minimum of two years current, related experience in a Legal Assistant role Experience with general litigation, criminal law or prosecutions would be considered an asset Experience with police records or working in a police environment (HRP or RCMP) considered an asset An equivalent combination of education and experience will be considered Technical / Job Specific Knowledge and Abilities: Excellent interpersonal and communications skills, both written and verbal Strong customer service orientation, ability to deal with individuals under stressful situations Excellent writing and proofreading skills with attention to detail, including proper spelling, grammar, and punctuation for complex documentation Time management skills and the ability to prioritize tasks with minimal supervision Proficiency and expertise in the use of current office technology and related software (i.e.: Microsoft Office (Word, Outlook, Excel & PowerPoint), scanner, copier, etc.) Ability to work effectively both independently and on a team on a multitude of tasks in variable situations Knowledge of legal terminology and ability to draft legal documentation as required Understanding of legal reference materials, procedures, and legal filing systems Ensures compliance with court filing practices Strong sense of ethics and the ability to handle sensitive and confidential or private information with tact and discretion; Professional, responsive, and positive work attitude is critical; must be punctual and reliable, resourceful and flexible Knowledge of data privacy laws considered an asset Experience using case management software considered an asset Web-based research skills using reputable and authorized sources. Familiarity with Government and legal web-based search tools, i.e., Property Online, Registry of Joint Stock Companies, JEIN, CanLii, Quicklaw, Westlaw, etc. considered an asset Knowledge of municipal issues, administration and government including council processes and procedures, By-laws, Halifax Regional Municipality Charter, Municipal Government Act, and Civil Procedure Rules considered an asset Thorough knowledge and understanding of court proceedings, appeal processes, statutes, court decisions, ordinances, resolutions, and legal documentation considered an asset Security Clearance Requirements : Applicants may be required to complete an employment security screening check. Please note – Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates, who are selected for testing, may be tested in a group setting, scheduled at the employer’s discretion. Competencies: Values and Ethics, Organizational Awareness, Customer Service, Communications, Valuing Diversity, Teamwork and Cooperation, Organization and Planning WORK STATUS: Permanent, Full-time HOURS OF WORK: Monday – Friday, 35 hours per week. May require some overtime based on operational requirements SALARY: Non-union NU3 ($51,360-$66,470). Compensation is commensurate with experience and training. WORK LOCATION: 1809 Barrington Street, CIBC Building, 7th Floor, Halifax, NS CLOSING DATE: Applications will be received up to 11:59 pm on Tuesday, January 28, 2025 and must include a cover letter and resumé. We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted. During the recruitment process, applicants have the right to request accommodation. Applicants invited to participate in an assessment process (such as an interview or testing) and who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process. Qualified HRM retirees may also be considered for competition. In these circumstances, a form of employment may be offered, including term and/or contract employment.  

The Team The Natural Resources, Transportation, and Indigenous Legal Group (NATRIL), Legal Services Branch, Ministry of Attorney General, is an established team of around 150 professionals. Within NATRIL, there is one unit dedicated to historical research, and four units dedicated to unique areas of law that involve both solicitor work, as well as civil litigation. The Attorney General is the legal advisor to the government of British Columbia and is charged with ensuring that the administration of public affairs is carried out in accordance with the law. The Ministry of Attorney General is structured to carry out this mandate under the direction of the Attorney General, and Legal Services Branch supports the Ministry in fulfilling this mandate by serving as legal advisor to government in civil law matters. Legal Services Branch provides legal advice to government and ensures that legal risks associated with government operations are reduced. Legal Services Branch’s clients include all Ministries of the government, Cabinet and certain public agencies. The Role We are recruiting up to three regular, full-time legal assistants for the Indigenous Legal Relations, Barrister Unit. We are looking for exceptional candidates with at least one full year of civil litigation support experience in a Canadian jurisdiction (within the last five years) working in a legal office as a legal assistant (or similar and equivalent support position). You can expect in the Indigenous Legal Relations, Barrister Unit, a supportive, friendly and inclusive workplace culture where teamwork and respect are top priorities, and a workplace that is fully accessible. If you are an efficient and confident individual, with strong interpersonal skills, and a self-starter with a mature work ethic, we are looking for you! The responsibilities of this position include providing legal and administrative assistance to barristers in the preparation of correspondence, pleadings, arguments, applications, etc., as well as compiling, organizing, binding and serving litigation support materials in proper form and within prescribed timelines, managing communication records to ensure completeness for reference and reporting, coordinating schedules for examinations, hearings, trials and meetings, maintaining precedents and bring forward system(s) to ensure that litigation deadlines are not missed, as well as significant file management responsibility for large litigation files. Familiarity with the steps in the flow of litigation is a strong asset and facilitating a pro-active approach to the assigned tasks and responsibilities. Working knowledge of both legal processes and Law Society Rules are required, including an understanding of solicitor/client privilege and conflicts. Also required are excellent organizational skills, strong attention to detail, a high level of initiative and self-motivation, as well as flexibility in responding to shifting work demands, including working overtime when necessary. The successful candidate will be a collaborative team player and able to work well under pressure. Strong time-management skills and the ability to prioritize are essential. Exceptional proof-reading and editing skills are required. In order to be considered for these positions, your application must clearly demonstrate how you meet the job requirements listed below. Qualifications: Education and Experience Requirements Secondary school graduation or equivalent. Completion of a Legal Administrative Assistant program from a recognized institution, or equivalent experience gained through an administrative support role in a legal office environment. One full year of experience (within the last five years) providing legal assistant support to civil litigation counsel, or one full year of experience in a similar and equivalent administrative support position in a legal office environment in a Canadian jurisdiction. Preference may be given to applicants with one (1) or more of the following: Applicants that have a Certificate in Legal Office Administration. Applicants with more than one year of experience (within the last five years) providing legal assistant support to civil litigation counsel in a Canadian jurisdiction.   For questions regarding this position, please contact Jaime.Taylor@gov.bc.ca. About this Position: We currently have up to three regular, full-time positions. These positions are based in Victoria. An eligibility list may be established to fill future temporary and permanent vacancies. These positions are excluded from union membership. A Criminal Record Check will be required. Employees of the BC Public Service must be located in BC at the time of employment. What do we have to offer? Regular, Full-Time Employees and Benefits: Paid vacation (20 working days to start). Leave for personal matters (family illness, weddings, birth or adoption, funeral leave, cultural leave for Indigenous employees, household emergencies and moving, etc.). Extended health and dental care, pension plan and life insurance. Pacific Leaders scholarships for public servants, as well as for children of public servants. Other: Employee assistance program available 24/7. Internal corporate learning and education available to all BC Public Service employees. Accessible worksite, BC Transit ProPASS available for purchase through payroll deductions, and the worksite is near a city parkade. The capital of British Columbia, Victoria, is a beautiful city with stunning beaches and harbours, and a variety of Provincial parks to explore. Located on Vancouver Island, Victoria offers a bustling downtown scene and has a wide range of restaurants and entertainment venues to choose from. Working for the BC Public Service: The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace. We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process. The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews. The BC Public Service is an award-winning employer and offers employees competitive benefits, flexible working arrangements, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer. How to Apply: Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting. Cover Letter: YES - A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process. Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying. Questionnaire: YES - You will need to complete a basic questionnaire to demonstrate how you meet the job requirements. Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation. Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.

Position Overview: Our Litigation Legal Assistant is responsible for providing legal and administrative support to lawyers with busy litigation and insurance defence practices. As a litigation legal assistant with 5 + years’ experience, your opportunity involves: Job Responsibilities: Maintaining organized and complete files within an electronic document management system Managing correspondence, booking appointments and diarizing deadlines Managing incoming mail and e-mail Billings, appeals and other practice management tasks Coordinating the flow of documents between internal and external clients at all levels Working proactively and initiating follow up actions to expedite the flow of work Performing conflict searches, file openings and file closings Preparing, drafting and revising legal documents and letters independently with minimal direction Assisting with preparation for questionings and briefs as required Our Ideal Candidate: Possesses an exceptional attention to detail Has excellent verbal and written communication skills Maintains professionalism, confidentiality and discretion Demonstrates exceptional time management and organizational skills Prioritizes customer service both internally and externally Demonstrates excellent problem-solving skills Is highly motivated, self-directed and proactive Is able to handle multiple tasks efficiently and work well independently with little supervision Has strong interpersonal skills which allows them to develop strong relationships with people across the firm Key Qualifications and Education: Post-secondary diploma or certificate in accredited legal assistant or paralegal program and/or successful career history in the role of a legal assistant Minimum 5 years’ experience in litigation with a preference for insurance experience Strong understanding if the litigation process, Rules of Court and filing procedures at various courts Strong technical skills including advanced knowledge of O365 What you will find at McLennan Ross: A highly professional environment that is built on a strong culture and spirit of teamwork The opportunity to continue to develop litigation and advocacy skills, among a highly skilled team of litigators, in a mentoring environment Proven high quality of service and commitment to our clients and each other Competitive compensation and benefits package  

Job Overview We are seeking a dedicated and detail-oriented Legal Assistant to join our dynamic legal team. The ideal candidate will provide essential support to three+ lawyers and contribute to the smooth operation of our office. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks effectively in a fast-paced environment. Required Skills The successful applicant must have: Excellent Microsoft office computer skills Word (including tables, mail merges, styles, tracking, formatting) Excel (including creating and editing spreadsheets, researching formatting issues and formulas, troubleshooting) Outlook PowerPoint (including formatting & editing, troubleshooting) Excellent Adobe Acrobat Pro skills, including ability to use security features, tabs and to create pdf briefs, and other submissions for filing with labour boards and tribunals Excellent organizational skills and attention to detail Formal training as a legal assistant and/or experience working for a law firm or in-house legal department Knowledge of the labour movement and unions an asset Bilingualism (English/French) an asset Experience with Legal Tracker or similar case management software a strong asset The successful applicant will be part of the union’s Canadian National Office and work in a team of six lawyers, an articling student and two Legal assistants. Duties include: Providing legal support to three+ lawyers or up to six lawyers & articling student during times when other legal assistant is absent Administrative and organizational support for the work of the department, including lawyers' calendars, travel bookings and filing of expenses Using and understanding standard forms, procedural rules for filing, and related practices of various statutory tribunals such as Ontario Labour Relations Board, Human Rights Tribunals and Canada Industrial Relations Board Finalizing documents and arranging for service and filings in accordance with strict and sometimes overlapping deadlines Preparing and copying litigation materials precisely and on short notice Upkeep and filing of Board Certificates – electronically and manually Upkeep of legal library on a weekly basis, including interfiling subscription updates and tracking legal materials received and verifying accuracy of invoices from legal publishers; monitoring subscriptions for department (distribution, suspension, use & review) Binding documents into books with electric and manual binding equipment (requires standing for extended periods) Receiving and reviewing outside lawyers’ invoices for accuracy and compliance with USW policies and procedures (including reporting of hours and hourly rates); preparing all associated correspondence and reports and providing those to USW Lawyer and sending same to headquarters with memo from lawyer approving and requesting payment At the request of USW Legal Department, communicating with law firms about issues associated with billing, including accuracy and rates; communicating with headquarters about outstanding accounts and payments Drafting correspondence, editing and copy editing, formatting, finalizing Preparing affidavits of service and arranging for Process Servers Proofreading of legal and general documents, and documents from other departments Effectively using Outlook calendars to communicate, schedule and organize within department Assisting with schedules to ensure deadlines are adhered to Setting up conference calls & videoconferences (mostly using Zoom) and booking meeting rooms using Outlook Assisting with conference arrangements and registration (occasional travel opportunities) Sorting & distributing incoming department mail, processing outgoing mail Handling incoming and outgoing courier packages Assisting with collating and stuffing bulk mailings, and occasionally with office-wide outgoing mail Maintaining accurate and up-to-date electronic contact information Posting department documents and information to the website Monitoring website to ensure up-to-date info for the legal department Preparing responses to articling applications and all subsequent correspondence and binders needed during the application process each year Maintaining electronic and physical filing and storage system(s) Lifting and moving bankers’ boxes containing large files, while arranging file room and archiving files Opening new files, both electronically and manually Maintaining electronic records in database on-line and managing storage of thousands of archived files at Iron Mountain (sending, retrieving, reviewing for shredding) Maintaining confidentiality of files and information covered by solicitor-client privilege Scanning documents for electronic storage Photocopying, including occasional use of production copiers Maintenance of stationery cupboard, including facsimile, printer, and photocopier supplies & ordering supplies as needed Providing reception relief on a rotation basis, and as needed during absence of receptionist Providing general office support or support for other Departments as requested by or through Office Coordinator or Administrative Assistant The successful applicant must have a professional and courteous personality, and respond positively to members, callers and visitors at the office. Must be capable of a high level of accuracy and the ability to prioritize in this deadline-oriented department. Collaboration, cooperation and the ability to work closely with other legal support staff are key. We require a willingness and ability to discuss, evaluate, initiate, review and revise procedures in a professional manner. Demonstrate a willingness to undertake training to learn new databases, software, or processes. Must be capable of maintaining confidentiality and security of documents, files and offices. Must be able to handle occasional receptionist duties in an effective and tactful manner, and to ensure security and protocol routines are adhered to. All department support staff are expected to use initiative and organizational skills to help ensure the department's smooth running. USW is committed to employment equity and encourages applications from members of equality seeking groups, including women, people of colour, Indigenous people, people with disabilities, as well as members of the 2SLGBTQIA+ community.

Come join our team! If you are looking for a career that is both challenging and rewarding, with an organization that values diversity, equity and a shared sense of purpose, look no further. We are proud to say that we’ve been recognized as one of BC’s Top Employers since 2022! The Law Society of BC offers work/life balance, a collegial atmosphere, and an excellent benefits package, including: extended health benefits, a dental plan and more. The Law Society of BC is seeking a permanent, full-time Assistant, Claims Counsel in our Lawyers Indemnity Fund. The Assistant, Claims Counsel provides an intermediate to senior level of legal and administrative support to Claims Counsel in their management and defense of malpractice claims against lawyers. The duties of this position include: Litigation services in all levels of court in BC, including drafting pleadings and other court documents, and preparing Releases. Word processing for correspondence and reports to covered lawyers, external counsel and excess insurers, and organizing and filing litigation documents. Ensuring complete and accurate claims information in the database by entering claim data, and reviewing files for accuracy. Ensuring that time-sensitive materials such as Offers to Settle, and other deadlines and litigation dates are met by Claims Counsel. Communicating with law firm staff, court registries and various service providers, including responding to requests for information. Maintaining and updating lists to track excess insurers and running exception reports to ensure accuracy, and acting as backup for the Senior and Administrative Assistants to take on critical responsibilities during any absences. Conducting QuickLaw, BC Online, LTSA and Court Services Online searches, and preparing PowerPoint slides for risk management presentations. Opening, maintaining and closing electronic claim files, including entering data relating to file reserves and payments and initiating reserve adjustments. Reviewing and analyzing data entries by Claims Counsel and generally ensuring that critical claims data and information in the electronic files is completed and accurate by adding, modifying and deleting as required. Processing payments and receivables on claim files (defence and indemnity), as well as administrative expenses, including ensuring audit and other requirements are met and accurately captured in the database and assisting and acting as backup for the Administrative Assistant to take on critical responsibilities during any absences. Such other duties as the Director, Risk Management may require. Qualifications Grade 12 and a post-secondary diploma as a legal secretary. Proficiency in Word, Excel, and PowerPoint. A minimum of five years of legal secretarial experience, with particular emphasis on litigation, including drafting of court and other legal documents with little supervision, and drafting of form and routine letters. Basic accounting would be an asset. Well-developed organizational and time-management skills and attention to detail. The ability to cite case law is an asset. The salary range for this position is $64,713 to $70,340. The Law Society of BC is dedicated to promoting equity, diversity, and inclusion in all aspects of our work. We welcome individuals from diverse backgrounds and experiences to contribute to the future of our organization. In accordance with the Law Society of B.C.’s commitment to reconciliation, we seek to create a culturally safe space and to continue further improving relationships with Indigenous peoples. To apply, please email a resume and cover letter to personnel@lsbc.org with the subject “Assistant, Claims Counsel”. The closing date for this competition is November 29, 2024. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted. This position is located at the Law Society of British Columbia office in the Yaletown area of Vancouver, BC. 845 Cambie Street Vancouver, British Columbia V6B 4Z9

Full job description Job Summary: Position provides administrative and paralegal support to the General Counsel, gategroup, North America. Main Duties and Responsibilities: · Supports matter management system and intake of legal matters · Reviews and processes law firm invoices, and prepares monthly financial reports · Performs clerical duties such as filing, copying, and collating documents · Answers telephone calls and responds to general inquiries for the Legal Department · Screens and routes mail and correspondence for legal department · Arranges meetings and department events · Arranges travel plans and itineraries · Manages documents, including litigation files, contracts, and corporate books · Assists In-House Corporate Counsel and Paralegals with preparation of legal documents, such as filings, reports, and other documentation · Develop processes to enhance and build Legal Department efficiencies · Supports In-House Counsel and Paralegals on discovery requests, subpoenas, or other similar inquiries · Performs research with guidance from Legal team members · Assists In-House Corporate Counsel by reviewing and editing templates and agreements entered by or on behalf of gategroup entities · Other duties assigned by the General Counsel Qualifications Education: · Bachelor’s Degree Work Experience: · 2-4 years previous work experience in a law firm or corporate legal department Technical Skills: (Certification, Licenses and Registration) · Paralegal Certificate Preferred Language / Communication Skills: · Team player with excellent organizational skills · Strong research skills · Ability to work independently and manage time effectively in an active, fast-paced corporate environment · Ability to use judgment, tact, and discretion · Ability to quickly assimilate oral and written data, analyze facts and draw logical conclusions · Ability to maintain records, and prepare reports and correspondence · Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists · Ability to synthesize complex and diverse information · Attention to detail · Demonstrated focus on conflict resolution and confidentiality · Dependability as member of smlall, cohesive team · Strong interpersonal skills and ability to work well with cross-functional teams · Strong PC skills including MS Word, Excel, SharePoint and PowerPoint · Ability to write effectively and informatively · Ability to effectively present information and respond to questions from a variety of sources gategroup Competencies Required to be Successful in the Job: · Thinking – Information Search and analysis & problem resolution skills · Engaging – Understanding others, Team Leadership and Developing People · Inspiring – Influencing and building relationships, Motivating and Inspiring, Communicating effectively · Achieving – Delivering business results under pressure, Championing Performance Improvement and Customer Focus Demonstrated Values to be Successful in the Position Employees at gategroup are expected to live our Values of Excellence, Integrity, Passion and Accountability. To demonstrate these Values, we expect to observe the following from everyone: · We treat each other with respect and we act with integrity · We communicate and keep each other informed · We put our heads together to problem solve and deliver excellence as a team · We have passion for our work and we pay attention to the little details · We foster an environment of accountability , take responsibility for our actions and learn from our mistakes · We do what we say we will do, when we say we are going to do it · We care about our coworkers, always taking an opportunity to make someone’s day better The above statements are intended to describe the general nature and level of the job being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. gategroup reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. gategroup – an equal opportunity employer. We are committed to workforce diversity and actively encourage all qualified persons to seek employment with us, including, but not limited to, racial and ethnic minorities, women, veterans and persons with disabilities.