Administrative Assistant - Legal

DIFFERENT BY DESIGN

At MNP we pride ourselves on being different – it’s our entrepreneurial drive that sets us apart. It’s the same drive that’s helped us become Canada’s fastest growing national firm. We foster collaboration, value your ideas, promote based on talent, live balanced lifestyles and make time for FUN. We are one firm, one team, collaborating to support you wherever you want to take your career.

Join the momentum at MNP. We are currently seeking an Administrative Assistant to join our growing Legal team. MNP is a leading national accounting, tax and business consulting firm in Canada. Strategically supporting the firm, our Administration team anticipates the needs of our team members and Partners. We effectively communicate information for service lines, industry and specialty groups, and operations at all levels throughout the firm. Our administrators support initiatives and ensure efficiency, allowing MNP to better serve our clients and people.

RESPONSIBILITIES AND QUALIFICATIONS

Performance Expectations

• Provide administrative support to the Associate General Counsel and the Legal team to ensure timely adherence to deadlines
• Create and maintain files (predominantly electronic, but some physical)
• Photocopy and scan documents as required
• Complete and review expense reports, invoices, requisition cheques and other relevant monetary documents
• Review, evaluate and distribute all incoming and outgoing mail
• Maintain daily appointments for the teams through calendar management and coordination of meetings and schedules
• Transcribe voicemails and take meeting minutes
• Proceed with high level of confidentiality in all interactions
• Maintain and monitor office supply inventory levels and place orders as required
• Prepare travel arrangements with a fine attention to detail, where necessary
• Draft and edit basic correspondence, PowerPoint presentations, Excel and Word documents
• Develop a thorough understanding of MNP’s services, businesses and industry
• Contribute to the development of new ideas and approaches to improve work processes
• Raise awareness of MNP at community events

Credentials

• Two (2) to four (4) years of experience working in a fast-paced environment as an Administrative Assistant, preferrably in a Legal environment
• Experience working in a Professional Services environment, in an administrative capacity considered an asset
• Ability to multitask and organize responsibilities to meet the administrative needs of three resource teams
• Ability to work well under pressure, individually and as part of a team while balancing multiple demands
• Strong computer literacy including effective working skills of Microsoft Word, Excel and PowerPoint

Core Competencies and Personal Characteristics

• Integrity – professional whose honesty, integrity, confidentiality and high ethical standards contributes to effective leadership and optimal business relationships
• Energy – displays enthusiasm, optimism, drive and passion while maintaining a high level of productivity and a balanced lifestyle
• Diversity – understands the importance of different backgrounds, perspectives and experiences and is respectful of individual differences
• Communication – effectively expresses ideas and conveys information in business writing, conversations and interactions with others
• Client Service Excellence – understands the importance of quality client service by being courteous, responding to client requests in a timely manner and monitoring satisfaction
• Teamwork & Relationship Development – works collaboratively with team members in order to achieve a common goal and develops, maintains and strengthens relationships with others, both inside and outside the Firm
• Accountability – takes responsibility for one’s own performance by setting clear goals and tracking progress against those goals; is highly organized and uses personal judgement and decision making
• Flexibility – effectively manages multiple assignments, adapts to changing priorities and is able to work independently or as part of a team

MYREWARDS@MNP

MNP encourages a balanced lifestyle and offers benefits that suit the way our team members work and play! In addition to a competitive salary, our MyRewards@MNP package includes paid personal days, wellness program initiatives, health and dental benefits, a group pension plan with matching contribution, firm sponsored social events and professional development assistance.

MNP proudly serves and responds to the needs of our clients in the public, private and not-for-profit sectors. Through partner-led engagements, we provide a collaborative, cost-effective approach to doing business, with innovative strategies to help organizations succeed across the country and around the world.