5 jobs found

Section: Legal Services Division: Legal and Clerk's Services Department: Corporate Services Initial Reporting Location: Tom Davies Square Job Status: Limited position Affiliation : Inside Unit Estimated Probable Duration : Seven (7) months (may be extended) Hours of Work : 70 hours bi-weekly Shift Work Required : No Range of Pay : Group 9 - $27.90 to $33.01 per hour Development Opportunity Range of Pay: $27.19 to $31.56 per hour. The successful candidate to a development opportunity will be paid at the reduced range until the minimum qualifications have been met. The start date will follow the selection process. This position is not eligible to work remotely This job is being posted as a Development Opportunity . Should there be no fully qualified candidate for this position, a candidate who can be expected to meet the required qualifications within a reasonable period of time may be considered for this position as a development opportunity. Characteristic Duties: Under the general supervision of the Deputy City Solicitor. Act as Receptionist for the Section; answer and screen calls, respond to general inquiries, provide information to Councillors and staff, direct public to appropriate staff. Take and transcribe dictation via mechanical recorder and shorthand from the Solicitors. Draft correspondence and various legal agreements under the supervision of the Solicitors. Prepare by-laws, as required. Type various reports, agreements, documents and forms, (e.g. appraisals, court documents, confidential reports, mortgages/charges, contracts, etc.), and arrange for their execution and approval by CGS Officials, as required. Assemble and compile information for the processing and discharging of all agreements, charges/mortgages, etc. and prepare such documents and related correspondence. Contact and make arrangements with individuals/lawyers to review and explain, as necessary, the various agreements, contracts, mortgages/charges, etc. Arrange for appropriate signatures, calculate fees and issue receipts. Prepare covering letter to accompany all documentation, as necessary, and refer to appropriate officials for authorization. Prepare reporting letters and circulate to appropriate departments. Prepare all necessary documentation for agreements, easements, etc. to be forwarded to the Land Registry Office. Ensure that all postponements of charge, etc. are received, for registration at the Land Registry Office. Forward information received from the Land Registry Office to the Clerks Department and other interested departments/individuals/ organizations. Review regulations and bulletins concerning registration of documents and amendments to legal forms. Arrange for payout figures of charges/mortgages, agreements, etc. and arrange for the closing of deals at the Land Registry office, (e.g. agreements, charges/mortgages). Make travel arrangements for the City Solicitor and Section staff; ensure expense claims are processed through the Finance Division. Schedule appointments, book meetings; assist Section staff during periods of vacation overload and absences. Attend meetings to take minutes, as required; prepare agendas and minutes for same. Receive, record, and file mail, log action taken, retrieve appropriate background material in accordance with established procedures. Develop and maintain filing system for Legal Services Section and maintain a bring forward (BF) system to follow up with staff as required. Maintain attendance records, vacation schedules, travel approval and expense forms, Human Resources and Payroll forms. Maintain budget statistics for Legal Services Section. Maintain, order and receive all office supplies in accordance with established procedures. Develop and maintain a thorough working knowledge of CGS's Safety Manual and the applicable Provincial Legislation listed therein. Perform other related duties as required. Qualifications: Successful completion of Secondary School (Grade XII) Education. Over two and one-half (2½) years up to and including five (5) years secretarial experience in a Legal Office setting (e.g. Municipal or Private Law Office). Familiarity with the documentation and procedures required at the Land Registry Office and Court House. Demonstrate ability in taking and transcribing dictation both by shorthand and mechanical recorder. Satisfactory keyboarding skills (60 words per minute). Demonstrate and proven ability related to computer software and administrative systems in a Windows environment (e.g. files maintenance, word processing, computerized spreadsheet applications, presentation software, information input and retrieval). Ability to demonstrate interpersonal skills in dealing with the public in a courteous and effective manner. Excellent use of English; verbally and in writing. French verbal and written skills an asset. Satisfactory health, attendance and former employment history. May require the use of a personal or CGS vehicle on CGS business. Must be physically capable of operating a vehicle safely, possess a valid driver’s licence, have an acceptable driving record, and personal insurance coverage. How To Apply   We must receive your resume before 11:59 p.m. on Thursday, September 14, 2023. For those providing a French language resume, please also include an English version. Follow the step by step application process. Ensure you attached a cover letter and resume. Acceptable file types are: .doc .docx .txt .pdf .rtf Upon submission of your application, you will get a confirmation on the screen that your application has been successfully submitted. You will also receive an e-mail confirmation to the e-mail address on your profile. All applicants are thanked for their interest in this position. Only those selected for an interview will be contacted. If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager. Live outside Canada or new to Canada? The City of Greater Sudbury is dedicated to maintaining a fair, inclusive, and equitable work environment and our City welcomes qualified applicants from anywhere. To learn more about working in Canada, visit this webpage: Applicants Living Outside of Canada (greatersudbury.ca) Contact Us: For technical difficulties, issues, questions or accommodations with an application made online email myJOBS@greatersudbury.ca

Downtown Toronto Our outstanding client, known for being a great place to work and its high quality legal work is in need of a Legal Assistant to support a partner and associate in the municipal group for a 12 month full time contract. The possibility for this role to be extended to 18 months or even become a full time permanent role exists. Responsibilities Prepare and edit both legal and non-legal documentation as required Monitor and maintain tickler system Organize and coordinate large files Plan detailed travel itineraries Transcribe dicta Responsibility for all lobbyist filings, as well as CPD reporting Willingness to assist with personal items Produce the highest quality of work with keen attention to detail Handle daily administrative details Manage duties related to accounting docketing, monthly billing and expenses Accountable for all work assigned which include arranging meetings, calendar management. Requirements Five years’ previous experience as a Legal Assistant preferably with some knowledge of Municipal or Land Use Planning Law and Litigation Successful completion of a related post-secondary program in a legal assistant, law clerk or executive assistant program Handle time pressure situations and stress of multiple demands Skills Microsoft 365 suite of applications Knowledge of the Rules of Practice and Procedure of the Ontario Land Tribunal and Toronto Local Appeal Body or a willingness to learn would be an asset Knowledge of the Rules of Civil Procedure an asset Strong verbal and written communication Ability to problem solve Good judgement and decision making Strong interpersonal skills Interested candidates should apply today! We thank all applicants for their interest in this role however only those selected for an interview will be contacted. Thank you for your interest in Linds & Associates Ltd. Click to Apply      

Legal Assistant (12 Month Contract) -* GRO001070* Primary Location : Canada-Ontario-Ajax Description Drive your Career! We love our cars, but it’s the people behind them who make them what they are. To market, sell, and service great cars, we need great people. That’s why at Volkswagen Group Canada, we are passionate about our cars and our brand and foster this same passion and drive in our people. We know that the right people in the right positions can do incredible things, and we love making that happen. We are currently looking fo r a Legal Assistant (12-month contract) * at ou *r Corporate Offices in Ajax, ON The successful candidate will serve as the administrative assistant to the General Counsel and provide general administrative support for the legal department. **This is a flex hybrid model, requiring 2 days in the Ajax office** Primary Responsibilities: Management of General Counsel's calendar and appointment schedule Administration of company automobile fleet insurance policy and renewal process. Assisting corporate law clerk with maintenance of legal department litigation and corporate files. Processing of legal department invoicing and mail Scheduling meetings for legal department Making travel arrangements and preparing and submitting expense reports for payment Processing claim backs to factories for reimbursable product liability and related expenses, audit inquiry letters Preparation of department purchase orders Administrative filings Claims settlement processing Assisting in maintenance and management of corporate trademarks Provincial registrations management Other general administrative tasks for legal department as a whole (including regulatory) Qualifications Legal Assistant Degree/College Diploma 1+ years of experience in an Administrative role, preferably as a Legal Assistant but not required. Strong organizational skills Strong computer skills - word processing/spreadsheet management Strong communication skills - interpersonal and written Ability to work independently and as part of team French language an asset but not essential What you’ll get in return: A flexible, collaborative, dynamic, and fast-paced work environment with an award-winning employer Many opportunities for personal and professional development Opportunities to participate in exciting company events that give back to the community And much, much more! **Please note that we appreciate the interest of all candidates, however only those under consideration will be contacted. Additional information: Volkswagen Group Canada is committed to providing accommodations for people with disabilities during all phases of the hiring process including the application process. If you require an accommodation because of a disability, we will work with you to meet your needs. Applicants need to make their needs known in advance. If you are selected for an interview and require an accommodation, you are encouraged to advise the Recruiter who will consult with you to determine an appropriate accommodation. #LI-Hybrid.

An Eligibility List may be established from this competition – the duration of the eligibility list may be up to 12 months. The eligibility list may be used to fill future permanent full-time, permanent part-time, temporary full-time, temporary part-time, term or casual vacancies within the same department and classification based on the organizational needs by going to the next highest ranked candidate until the eligibility list expires. The City wishes to thank all applicants for their interest but only those candidates selected to advance in the recruitment will be contacted. Note that only those candidates eligible to legally work in Canada will be considered. Assistant City Clerk Job Code:005 Department: Legislative Services Job Summary: The incumbent assists with ensuring services that create a liaison between the City of Whitehorse Council and the public and internal departments. Duties and Responsibilities: Coordinates or prepares, and distributes Council/Committee Meeting Agendas and administrative reports and coordinates the departmental web site. Maintains and ensures accessibility of a digital recording of Council and Committee meetings. Maintains photocopy equipment for City Hall, including basic trouble-shooting and the coordination of maintenance, repairs, and the availability of supplies. Pre-drafts minutes for all Council/Committee meetings. Develops, revises and/or proofs bylaws and council policies Assumes Returning Officer duties for general municipal elections, bi-elections, plebiscites and referendums, as assigned. Answers or directs enquiries from the public and employees with respect to Council Issues, agendas or departmental information. Prepares and monitors (controls), under the direction of the Manager, Legislative Services, the department budget and Mayor and Council accounts. Maintains and ensures accessibility of Council Bylaws, resolutions and policies and ensures that the proper authority exists and authorizes legal contracts and agreements. Provides input to and participates on the Municipal Act Review Committee as assigned. Acts as the Manager, Legislative Services as assigned. Follows, so far as is reasonably practicable, established safety procedures and standards. Other Related duties. This description contains the elements necessary for the identification and evaluation of the job. The incumbent may be required to perform other related duties.