6 jobs found

About Davies Davies is a top-tier Canadian law firm focused on high-stakes matters. With offices in Montréal, Toronto and New York, we are consistently at the centre of the most challenging deals and cases in Canada and abroad. A position at Davies is more than just a job. When you join the firm, you will be welcomed by a team that places as much emphasis on supporting its people as it does on serving its prestigious clients. As such, we have created a collaborative environment where team members of all backgrounds feel appreciated and are encouraged to share their ideas while working alongside some of the brightest legal and business professionals who are eager to share their knowledge and experience. About the Position We are currently seeking a Day Legal Assistant to join our Litigation group in our Toronto office, working in a share of 3:1. The successful candidate will work Monday to Friday, 8:30 a.m. to 4:30 p.m. This position requires excellent communication skills, both verbal and written, along with strong technical skills. The successful candidate demonstrates initiative, pays high attention to detail and is able to work independently in a fast-paced environment. Strong client service skills, organizational skills and practice management abilities are also required. Primary Responsibilities Provide dedicated support to a group of 3 Litigation partners Prepare and process correspondence, memoranda and legal documents according to the firm’s standards, using the firm’s word processing and document management software Prepare documentation for court proceedings and court documentation, such as documents pertaining to originating process (statement of claim), motions, discoveries, mediations, affidavits and briefs, exhibits, pre-trial documents (conference briefs) and trial documents (trial book/record) File court documentation with different levels of courts such as Superior Court of Justice, Divisional Court, Small Claims Court, Court of Appeal and Federal Court Compose and draft routine cover letters and documents Proofread documents and check for appropriate formatting, spelling and grammar; prepare revisions and blackline documents as directed Assist lawyers and students with the establishment and maintenance of online tools (Deal Room/ShareFile) for the purpose of facilitating legal transactions for the firm Review and route incoming mail and fax communications; prepare and process outgoing mail and faxes; arrange specialized mail or messenger services, as required At the direction of the lawyer, ensure email correspondence is filed to the appropriate client matter Manage key dates and update calendars for assigned lawyers, including their meetings, appointments, due dates and client-related activities Coordinate lawyer travel arrangements and travel expense reports using the firm’s Chrome River database Update contact names and addresses in the firm's InterAction database on a regular basis Coordinate client meetings, including scheduling rooms and arranging for catering and/or audio-visual equipment using the firm's Meeting Room booking software Receive, handle, screen and/or direct incoming calls as directed by lawyer; respond to routine inquiries and requests from clients; take messages Coordinate docket entry and submission according to the firm’s timelines for docket submissions Prepare expense reimbursements and disbursement requests Prepare client accounts and coordinate client billing matters with the accounting department Work with the lawyer to enter new client and matter opening requests using the firm's database Coordinate and disperse tasks to be performed by various resource groups such as document specialists, billing specialists, etc., while ensuring tasks are completed in a timely manner Manage files, including opening new files and maintaining precedent files Work with the records department to create, maintain and store client files, as appropriate Demonstrate teamwork and provide support to other litigation assistants, as time permits Provide support to other lawyers, clerks and/or students within the team structure in the absence of the regularly assigned assistant when dedicated support is not available Work cooperatively with other departments and individuals in the firm Qualifications Community college certificate in a Legal Assistant program or equivalent Minimum of three (3) to five (5) years of experience as a litigation assistant or an equivalent combination of education, training and experience Exceptional communication skills, both verbal and written A high level of professionalism Team player with a positive attitude Takes initiative while using discretion and good judgment in decision making Excellent technical knowledge of Microsoft applications, especially Word, Excel, PowerPoint and Adobe Acrobat Excellent knowledge of Case Center, Automated Civil Litigation (ACL5) software, Civil Submissions Online portal and Small Claims Court Online portal and their respective filing requirements Basic knowledge of Rules of Civil Procedure and Rules of Civil Procedure Forms Excellent client service skills Highly organized with the ability to handle administrative tasks and produce documents in a timely and accurate manner Excellent time management and prioritization skills Strong attention to detail To Apply For more information or to submit your application, please email kkeane@dwpv.com. We thank all applicants for their interest; however, only those selected for further consideration will be contacted. Davies is committed to providing a diverse, inclusive and accessible workplace for candidates and firm members with disabilities. Please let us know of any accommodations you may require at any time during the recruitment process.  

Definity is the parent company to some of Canada’s most long-standing and innovative insurance brands, including Economical Insurance, Sonnet Insurance, Family Insurance Solutions, and Petline Insurance. Our ambition is to be one of Canada’s leading and most innovative property and casualty insurers. We can’t do that without our people, so we embrace and encourage a culture that’s collaborative, ambitious, rewarding, and empowering.   We offer a flexible, hybrid work experience where employees work from the office and virtually depending on the type of work they are doing and who they are working with. Bring your true self and be a part of our journey. It’s better here.     What can you expect in this role? General file handling and practice management for Civil Litigation Matters Review documents and prepare summaries Prepare and compile documents/briefs as assigned Prepare Affidavit of Documents and other documents as assigned Draft correspondence to clients, third parties, experts Request and manage productions and undertakings and correspond with legal counsel Support file work by identifying, obtaining, and organizing documents from the clients and from other parties to the litigation All aspects of arranging Independent Examinations including retaining experts and preparing medical briefs for experts Provide input into the procedures and practices Work within a paperless environment Perform other duties as required of a Legal Clerk What do you bring to the role? Minimum 2 years of experience as a Law Clerk as part of a team practicing insurance litigation in Ontario Knowledge of the Rules of Civil Procedure Strong document management skills with the ability to learn Definity’s various software programs Demonstrated proficiency with Outlook and all MS Office applications Ability to prioritize, organize and execute tasks in a quality manner with strong turnaround time Excellent document management skills with ability to utilize the various software systems such as TeamConnect and ACL High degree of personal ethics, integrity and responsibility with an ability to deal with sensitive issues and safeguard privileged and confidential information Great attention to detail Ability to perform under pressure, meet deadlines and handle multiple, yet sometimes conflicting priorities Team player, adaptable to a changing environment Salary Range is $55,800 - $102,800.   Interested in this role, but don’t meet every requirement? We encourage you to apply! We know from experience that a candidate doesn’t need 100% of the qualifications listed to bring incredible value to our team. We’re actively seeking diverse backgrounds and perspectives to help us make insurance better. At Definity, inclusion, diversity, and equity aren’t just “nice to have” — they’re essential to our success. What’s in it for you? Hybrid work schedule for most roles Company share ownership program Pension and savings programs, with company-matched RRSP contributions Paid volunteer days and company matching on charitable donations Educational resources, tuition assistance, and paid time off to study for exams Focus on inclusion with employee groups, support for gender affirmation surgery, access to BIPOC counsellors, access to programs for working parents Wellness and recognition programs Discounts on products and services Actual salary for the role may vary depending on work location of the successful candidate and other factors including but not limited to, skills, education, experience, working conditions and the local labour market. In addition to base pay, eligible employees may participate in various incentive plans which are paid out at the discretion of the company and subject to individual and company performance. Go ahead and expect a lot — you deserve it. It’s better here — but don’t take our word for it. Definity was named by Great Place to Work ® as one of the Best Workplaces™ in Canada for women, for youth, and for inclusion. Our inclusive work environment welcomes diversity and supports accessibility. If you require accommodation at any time during the recruitment process, please let us know by contacting accessibility@definity.com . Background checks This role requires successful clearance of background checks (including criminal checks and leadership referenc

Who We Are: Aird & Berlis LLP is a leading Canadian business law firm with offices located in the heart of Toronto and Vancouver’s financial districts. With over 250 experienced lawyers, business advisors, and patent agents, we proudly serve clients across Canada and around the globe. Our Core Values: At Aird & Berlis LLP, we are dedicated to ensuring that every member of our community feels valued, respected, and supported. We’re a diverse group of professionals who care deeply about each other, the quality of our work, and the exceptional service we provide to our clients. Our goal is to create a professional and supportive environment, allowing you to focus on what matters most: delivering outstanding client service, advancing your career, and maintaining a healthy work-life balance. What We Are Looking For: We are seeking an experienced Legal Assistant – Litigation to support our dynamic and busy litigation team. If you thrive in a fast-paced environment, have excellent organizational and communication skills, and enjoy managing multiple tasks with a keen attention to detail, this could be the perfect role for you. This position is ideal for someone who is proactive, professional, and able to deliver high-quality work under pressure. Key Responsibilities: Manage the daily operations of a busy legal practice with a focus on Civil and Commercial Litigation Prepare, edit, and finalize legal documents such as motion records, pleadings, notices, affidavits, affidavits of documents, and bills of costs for various courts including Civil, Commercial, Divisional, and Court of Appeal Provide administrative support, including managing schedules, arranging meetings, and handling accounting-related tasks Take initiative in managing tasks and maintaining confidentiality Ensure the highest quality of work and accountability for assigned tasks Qualifications & Requirements: Minimum of 5 years’ experience as a Legal Assistant in Litigation Completion of a Legal Assistant or Law Clerk post-secondary program Strong knowledge of the Rules of Civil Procedure Previous experience using Caselines and ACL Ability to handle time-sensitive tasks and work efficiently under pressure Skills: Proficiency with Microsoft 365 applications Strong problem-solving and decision-making abilities Excellent interpersonal skills and organizational capabilities Resourceful and detail-oriented with sound judgment Why Join Aird & Berlis LLP: Opportunities for career growth and professional development Competitive compensation and benefits package Enjoy the benefits of working at a mid-sized firm with a close-knit, family-like atmosphere Participate in community volunteer initiatives Access to our mentor and wellness programs Please note, any offer of employment will be conditional upon a criminal background check. How to Apply: We review applications as they are received. Only those selected for an interview will be contacted. Aird & Berlis LLP is an equal opportunity employer. If you require accommodation during the application process, please contact ckelly@airdberlis.com for accessibility support. Apply today to be part of a team that values excellence and fosters a supportive work environment!

Why work at Blaney McMurtry LLP? Blaney McMurtry LLP is a multi-service 120 + lawyer firm, based in the heart of downtown Toronto. For more than sixty-five years, we have helped clients overcome challenges and seize opportunities through our continuing commitment to achieving results and building relationships. We seek exceptional individuals who take pride in their work and know the importance of excellent client service. Our motto is “Expect the Best” and that goes both ways. At Blaneys, we value a diverse and inclusive workplace that respects and supports all of our staff. We offer a competitive salary based on experience and paid vacation. Your well-being is very important to us and this is why we offer an excellent benefits package which includes health, dental, as well as an Employee Assistance Program. If you would like to gain new skills, we have abundant training and professional development opportunities to help to achieve your personal and professional goals. We are currently recruiting for an experienced Litigation Legal Assistant. This opportunity is excellent for those who are keen to expand their knowledge in all areas of law and work in a fast-paced environment with supportive and knowledgeable colleagues. While the role will primarily be litigation based, there are additional opportunities to gain experience in other areas of the law. Blaney McMurtry LLP is passionate about what we do and we are looking for someone who shares our passion to join our team. What you will be doing: Assisting in preparing correspondence, pleading, Affidavit of Documents, Motion Records, Mediation Memos and other legal documents. Drafting/proofreading, serving, and filing legal documents. Providing transcriptions. Managing multiple lawyers and their practices. Preparing special reports including gathering and summarizing data. Maintaining physical and electronic document system. Preparing bills of costs and cheque requisitions. Ability to schedule Examinations for Discovery, various court appearances efficiently, other meetings and manage calendars. Exercising initiative and judgement to relieve lawyers of administrative detail. Working with various programs such as Caselines, ACL, Conveyancer, Teraview, Divorcemate etc. as required. Managing files through all stages of the legal process. Collaborating with other legal assistants on larger projects and providing back-up support for absences. Other duties as assigned. Qualifications: 10+ years of experience in the legal industry. Experience in Insurance Litigation is an added advantage. Completion of a Legal Assistant or Law Clerk Diploma an asset. Team-player attitude with strong communication skills. Thorough understanding of the Rules of Civil Procedure. Proficient in Microsoft Office Suite. Ability to multi-task and manage your time in a fast-paced environment. Willingness to learn. Attention to detail. Maintain strict confidentiality. Strong working knowledge of all accounting and billing procedures  

Reporting jointly to the legal professionals in the share and the Manager, Legal Assistant Services in our Toronto office, the successful candidate will independently manager the daily activities of up to 4 lawyers in their litigation practices. Hours of work are from 9:00am to 5:00pm EST. Occasional pre-authorized overtime may be required to meet client needs. This is a hybrid role. At Fasken, success means: Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community Working collaboratively – you’re a self starter who values working in a collaborative team based environment Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties Approaching your work with agility and the willingness to learn and utilize new technology Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues Treating sensitive and confidential matters with discretion and diplomacy at all times Primary Responsibilities Handling all administrative duties such as email and calendar management, coordinating meetings, making travel arrangements, etc. Preparing and maintaining a bring-forward system, as well as providing appropriate reminders Under legal professional supervision, preparing legal documents and correspondence according to precedents and/or instructions (draft letters, revise draft documents, and prepare document comparisons) Occasional time docket entry Liaising with Billing Coordinators for the monthly production of accounts Ensure all physical and electronic filing is organized and up to date on a regular basis Occasional transcribing digital dictation Delegating tasks to, and coordinating with, other administrative departments Providing backup coverage in the absence of other assistants Other duties, as assigned Required Knowledge and Experience Completion of a post-secondary Legal Assistant or Law Clerk program A minimum of 3-5 years’ experience in civil and commercial litigation (large firm experience preferred) In-depth understanding of business and legal terminology Advanced understanding of the Rules of Civil Procedure Solid computer and typing skills; proficiency in MS Office 2010/MS Office 365, Excel, PowerPoint, Adobe Pro, digital dictation, etc. Experience working with Elite 3E, Worksite DMS, ACL, Case Centre, JSO portal, iManage Work, etc. Diversity and Inclusion At Fasken we are committed to creating a diverse, equitable, and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm. Accessibility and Accommodation At Fasken we are committed to creating a diverse, equitable, and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm. Background and Reference Checks Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check, employment and educational verifications. Your Application We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted. NO AGENCIES, PLEASE.

ABOUT GOWLING WLG At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service. Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do. Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals. Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions. PROFILE Working within our Advocacy group with a focus on commercial litigation, the Legal Administrative Assistant will perform full legal administrative responsibilities in a confidential nature for one or more professionals. RESPONSIBILITIES Organizing and expediting the flow of work through the professional's practice, initiating any follow-up action as appropriate. Working proactively in the day-to-day support of the professional's practice. Accurately preparing legal documents and correspondence with minimal direction. Transcribing and typing legal documents and correspondence. Liaising between the legal professionals and various internal and external individuals and clients. Managing the professional’s calendar, including travel arrangements. Preparing expense reports. Preparing and organizing meeting and briefing materials for the professional. Preparing litigation documents, including Books of Authorities, Compendium of Argument. Supporting the practice group in monitoring billing matters and undertaking of administrative tasks Any other duties as required. QUALIFICATIONS Relevant post secondary education (such as Administrative Assistant or Legal Administrative Assistant Diploma) coupled with a minimum of three years in a legal environment. Experience in civil litigation is an asset. Knowledge of Microsoft Office Suite. Knowledge of Litigation management programs is an asset. Experience with the Ontario Superior Court, the Information Privacy Commissioner, the Human Rights Tribunal and/or any health colleges would be an asset. Ability to multi-task in a fast paced environment. Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner. Capacity to work independently, as well as in a team environment. Strong written, oral and verbal communication skills. Strong organization and time management skills. Bilingualism (French/English) is an asset. Gowling WLG employees benefit from a hybrid work structure. Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know. While we appreciate all applications received, only those candidates selected for an interview will be contacted.