Nova Scotia Legal Aid Commission
Indian River, Clare, Nova Scotia, Canada
LEGAL ASSISTANT
1-year Term Contract
Salary: (TE 13-1 to TE 19-5) $*_ 40,733.16 to $59,115.94*_
Closing date: March 27, 2025 at 4:30 pm
BACKGROUND
Nova Scotia Legal Aid and Sipekne'katik First Nation are partnering on an exciting new initiative of addressing the current barriers Sipekne'katik community members face when accessing legal services outside of Community. Nova Scotia Legal Aid is working with Sipekne'katik to provide legal services and educational initiatives by opening a legal aid office on Sipekne'katik First Nation.
Sipekne’katik First Nation is a Mi’kmaw community with over 3,000 band members located in Hants County, Nova Scotia. Sipekne’katik is one of the seven geographic districts of Mi’kma’ki – the ancestral territory of the Mi’kmaq that encompasses Nova Scotia, New Brunswick, PEI, Newfoundland, and Maine.
Sipekne’katik is a community rooted in the traditions and history of its ancestors, taking pride in their Mi’kmaw culture, language and way of life. Sipekne’katik includes the communities of Indian Brook (now called Sipekne’katik), New Ross, Pennal, Dodd’s Lot, Hammonds Plains, and Grand Lake.
Sipekne’katik is a vibrant, growing community. Sipekne’katik strives to provide exciting cultural, educational, social, and many other opportunities for all its band members. The Sipekne’katik Band is focused on improving the economic sustainability of the community. Through a strategic plan and sound economic initiatives, the Sipekne’katik Band is improving the standard of living for its community and all their band members by providing essential goods, services and supports that are developed and delivered by the community.
STATEMENT OF INTENTION
This position is designated to applicants who identify as Mi’kmaq or Indigenous Persons. Lived experience in a historical Mi’kmaw Community is an asset for this position. However, we encourage all applicants to apply.
We value a workplace where diversity, in all its forms, is encouraged and recognized for its contribution to a more creative, rewarding workplace that is representative, at all job levels, of the people we serve.
We welcome and encourage applications from all individuals belonging to equity-deserving groups including Indigenous Peoples, African Nova Scotians and Other Racially Visible Persons, Newcomers to Canada, Persons with Disabilities, 2SLGBTQIA+ Individuals, and Women. These applications will be considered if a suitable candidate is not found within a Mi’kmaw or Indigenous community. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application, cover letter or résumé/C.V.
We are committed to accommodating those with disabilities at any stage of the hiring process, so please advise of the required accommodations.
WHO WE ARE
A career at Nova Scotia Legal Aid is incredibly rewarding and unlike any other in the legal field, regardless of the area of law. At Legal Aid, no two days are ever alike. It is a dynamic, fast-paced, and demanding workplace, and each day presents an opportunity to help make the lives of Nova Scotians better by compassionately assisting them through the most important legal issues happening in their lives.
Nova Scotia Legal Aid provides free legal information, advice, and representation to Nova Scotians facing criminal, family, or social justice issues, through 24 service offices and 3 sub-offices, with a focus on low income and equity-deserving populations as well as those experiencing gender-based, intimate partner, or family violence. This initiative will open the door to a new model of providing direct services to communities.
Nova Scotia Legal Aid has specialized service offices for youth, social justice, mental health legal services, and criminal and family appeals.
Our work on Sipekne'katik is guided by:
· Establishing and maintaining mutually respectful relationships
· Engaging and collaborating with Community organizations, Elders and leaders
· Encouraging and supporting Community approach to resolving conflict and disputes
· Recognizing the interconnectedness of physical, emotional, mental, and spiritual health in the Mi’kmaq view
· Approaching the work with humility, remembering we are guests in Community
POSITION RESPONSIBILITIES
As a legal assistant in this position, you can expect to:
· Effectively manage the front desk, incoming calls, application intakes and distribution.
· Manage, organize and co-ordinate Lawyers’ practice.
· Transcribe and type briefs and correspondence, and assure timely preparation, accuracy and documentation of all related documents including Orders, affidavits, financial statements, petitions, etc.
· Ensure the management of all legal administrative related duties.
· Certificate administration.
· Ability to work independently, take initiative, and use judgment in matters of extreme confidentiality and sensitivity.
· Be able to work with clients who have complex needs and work independently in a fast-paced environment as well as part of a team.
· Demonstrated time management and ability to deal with competing priorities and deadlines.
· Demonstrated ability to communicate effectively, both verbally and in writing, including comfort speaking with individuals from diverse backgrounds.
· Experience and proficiency with computer software packages including legal research and Microsoft Office applications (i.e., Outlook).
· All other duties as required.
PROFESSIONAL & LIVED EXPERIENCE
You’re our ideal candidate if you are talented, hardworking and want to be a member of a team that is highly experienced, caring, dedicated and committed to our clients. Experience with family law cases, criminal court practices, and social justice matters would be an asset.
You will also need:
· Post-secondary diploma in Legal Administration or Paralegal or equivalent training and related relevant experience.
THE PACKAGE
1-year Term Contract
Salary: (TE 13-1 to TE 19-5) $*_ 40,733.16 to $59,115.94*_
Nova Scotia Legal Aid offers its employees a wide range of benefits including but not limited to:
Apr 06, 2025
Contract
LEGAL ASSISTANT
1-year Term Contract
Salary: (TE 13-1 to TE 19-5) $*_ 40,733.16 to $59,115.94*_
Closing date: March 27, 2025 at 4:30 pm
BACKGROUND
Nova Scotia Legal Aid and Sipekne'katik First Nation are partnering on an exciting new initiative of addressing the current barriers Sipekne'katik community members face when accessing legal services outside of Community. Nova Scotia Legal Aid is working with Sipekne'katik to provide legal services and educational initiatives by opening a legal aid office on Sipekne'katik First Nation.
Sipekne’katik First Nation is a Mi’kmaw community with over 3,000 band members located in Hants County, Nova Scotia. Sipekne’katik is one of the seven geographic districts of Mi’kma’ki – the ancestral territory of the Mi’kmaq that encompasses Nova Scotia, New Brunswick, PEI, Newfoundland, and Maine.
Sipekne’katik is a community rooted in the traditions and history of its ancestors, taking pride in their Mi’kmaw culture, language and way of life. Sipekne’katik includes the communities of Indian Brook (now called Sipekne’katik), New Ross, Pennal, Dodd’s Lot, Hammonds Plains, and Grand Lake.
Sipekne’katik is a vibrant, growing community. Sipekne’katik strives to provide exciting cultural, educational, social, and many other opportunities for all its band members. The Sipekne’katik Band is focused on improving the economic sustainability of the community. Through a strategic plan and sound economic initiatives, the Sipekne’katik Band is improving the standard of living for its community and all their band members by providing essential goods, services and supports that are developed and delivered by the community.
STATEMENT OF INTENTION
This position is designated to applicants who identify as Mi’kmaq or Indigenous Persons. Lived experience in a historical Mi’kmaw Community is an asset for this position. However, we encourage all applicants to apply.
We value a workplace where diversity, in all its forms, is encouraged and recognized for its contribution to a more creative, rewarding workplace that is representative, at all job levels, of the people we serve.
We welcome and encourage applications from all individuals belonging to equity-deserving groups including Indigenous Peoples, African Nova Scotians and Other Racially Visible Persons, Newcomers to Canada, Persons with Disabilities, 2SLGBTQIA+ Individuals, and Women. These applications will be considered if a suitable candidate is not found within a Mi’kmaw or Indigenous community. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application, cover letter or résumé/C.V.
We are committed to accommodating those with disabilities at any stage of the hiring process, so please advise of the required accommodations.
WHO WE ARE
A career at Nova Scotia Legal Aid is incredibly rewarding and unlike any other in the legal field, regardless of the area of law. At Legal Aid, no two days are ever alike. It is a dynamic, fast-paced, and demanding workplace, and each day presents an opportunity to help make the lives of Nova Scotians better by compassionately assisting them through the most important legal issues happening in their lives.
Nova Scotia Legal Aid provides free legal information, advice, and representation to Nova Scotians facing criminal, family, or social justice issues, through 24 service offices and 3 sub-offices, with a focus on low income and equity-deserving populations as well as those experiencing gender-based, intimate partner, or family violence. This initiative will open the door to a new model of providing direct services to communities.
Nova Scotia Legal Aid has specialized service offices for youth, social justice, mental health legal services, and criminal and family appeals.
Our work on Sipekne'katik is guided by:
· Establishing and maintaining mutually respectful relationships
· Engaging and collaborating with Community organizations, Elders and leaders
· Encouraging and supporting Community approach to resolving conflict and disputes
· Recognizing the interconnectedness of physical, emotional, mental, and spiritual health in the Mi’kmaq view
· Approaching the work with humility, remembering we are guests in Community
POSITION RESPONSIBILITIES
As a legal assistant in this position, you can expect to:
· Effectively manage the front desk, incoming calls, application intakes and distribution.
· Manage, organize and co-ordinate Lawyers’ practice.
· Transcribe and type briefs and correspondence, and assure timely preparation, accuracy and documentation of all related documents including Orders, affidavits, financial statements, petitions, etc.
· Ensure the management of all legal administrative related duties.
· Certificate administration.
· Ability to work independently, take initiative, and use judgment in matters of extreme confidentiality and sensitivity.
· Be able to work with clients who have complex needs and work independently in a fast-paced environment as well as part of a team.
· Demonstrated time management and ability to deal with competing priorities and deadlines.
· Demonstrated ability to communicate effectively, both verbally and in writing, including comfort speaking with individuals from diverse backgrounds.
· Experience and proficiency with computer software packages including legal research and Microsoft Office applications (i.e., Outlook).
· All other duties as required.
PROFESSIONAL & LIVED EXPERIENCE
You’re our ideal candidate if you are talented, hardworking and want to be a member of a team that is highly experienced, caring, dedicated and committed to our clients. Experience with family law cases, criminal court practices, and social justice matters would be an asset.
You will also need:
· Post-secondary diploma in Legal Administration or Paralegal or equivalent training and related relevant experience.
THE PACKAGE
1-year Term Contract
Salary: (TE 13-1 to TE 19-5) $*_ 40,733.16 to $59,115.94*_
Nova Scotia Legal Aid offers its employees a wide range of benefits including but not limited to:
Government of Saskatchewan
Saskatoon, Saskatchewan, Canada
The Ministry of Social Services is seeking a legal support staff to provide secretarial and administrative support to lawyers providing child protection services for the Ministry of Social Services The successful candidate will be required to exhibit leadership and professionalism in providing services to a diverse group of legal, professional, and community individuals who interact with the office.
As a member of a team of professionals, this position is responsible for ensuring that accurate and timely information is received by the court. The successful candidate will have excellent time management skills, as well as be able to adapt to frequent interruptions and shifting priorities. Consistently maintaining confidentiality and attention to detail are essential to this position. You will also process incoming and outgoing mail and maintain accurate electronic and manual filing systems according to Ministry policy, office protocol, and the requirements of the Law Society of Saskatchewan.
You will have knowledge of office administrative procedures including filing systems and knowledge of legal terminology and the administration of legal documents, court proceedings and documentation involving Child and Family Services. You will have up-to-date knowledge of relevant legislation, regulations, acts, agreements, policies and procedures for the Child and Family Services program, as well as knowledge of The Child and Family Services Act.
We are committed to workplace diversity.
Hours of Work : A - SGEU Office 36 - one day off every two weeks
Criminal Record Check Requirement : The successful candidate shall be subject to a Criminal Record Check as a condition of employment
Number of Openings : 1
Apr 01, 2025
Full time
The Ministry of Social Services is seeking a legal support staff to provide secretarial and administrative support to lawyers providing child protection services for the Ministry of Social Services The successful candidate will be required to exhibit leadership and professionalism in providing services to a diverse group of legal, professional, and community individuals who interact with the office.
As a member of a team of professionals, this position is responsible for ensuring that accurate and timely information is received by the court. The successful candidate will have excellent time management skills, as well as be able to adapt to frequent interruptions and shifting priorities. Consistently maintaining confidentiality and attention to detail are essential to this position. You will also process incoming and outgoing mail and maintain accurate electronic and manual filing systems according to Ministry policy, office protocol, and the requirements of the Law Society of Saskatchewan.
You will have knowledge of office administrative procedures including filing systems and knowledge of legal terminology and the administration of legal documents, court proceedings and documentation involving Child and Family Services. You will have up-to-date knowledge of relevant legislation, regulations, acts, agreements, policies and procedures for the Child and Family Services program, as well as knowledge of The Child and Family Services Act.
We are committed to workplace diversity.
Hours of Work : A - SGEU Office 36 - one day off every two weeks
Criminal Record Check Requirement : The successful candidate shall be subject to a Criminal Record Check as a condition of employment
Number of Openings : 1
Plaintiff Personal Injury/Medical Malpractice Legal Assistant
Are you ready to start the new year with an exciting career move? Our Client, a well-established and highly respected law firm, is looking for a skilled Legal Assistant to join their team this January. With 2-3 years of experience in personal injury or medical malpractice, you’ll bring your skills to a close-knit team that genuinely values collaboration and expertise. This is your chance to make a real difference by supporting clients during life’s most challenging times. The firm offers a welcoming atmosphere, professional growth opportunities, and meaningful work that will leave you inspired in 2025. Apply now!
Salary: Up to $75K
Responsibilities:
Communicate with lawyers, team members, clients, and other professionals to discuss assigned cases or projects
Communicate and prepare and receive correspondence with client, counsel, experts and other professionals
Request, obtain, review, organize, analyze and serve medical records and other productions
Obtain, review, and organize damage information;
Arrange for the payment of invoices pertaining to the records requests made
Schedule discoveries, mediation and other pertinent events
Maintain files and ensure the file is complete and updated using established firm programs and policies
As necessary and appropriate, communicate with medical personnel and others involved in patient's care and matter generally
Draft legal documents including pleadings and motions, affidavits, affidavit of documents and trial records; file motions and pleadings according to judicial procedures
Where appropriate, prepare medical chronologies
Assist lawyers with trial preparation
Record billable hours spent on specific cases
Qualifications
A law clerk, legal assistant, paralegal diploma or degree is required
2-3+ years experience in medical malpractice and/or personal injury law
Resourceful and solution-oriented
Excellent interpersonal and oral communication
Ability to multitask, with flexibility to manage changing priorities and projects under time constraints
Ability to work independently and to bring a positive team work attitude to the workplace
Attention to detail, organization, efficiency and preparedness
Willingness to learn from senior team members to meet our client needs
Strong computer skills and software application proficiency
How to Apply: To apply, please forward your resume to Sabrina at sabrina@cartelinc.com
Mar 29, 2025
Full time
Plaintiff Personal Injury/Medical Malpractice Legal Assistant
Are you ready to start the new year with an exciting career move? Our Client, a well-established and highly respected law firm, is looking for a skilled Legal Assistant to join their team this January. With 2-3 years of experience in personal injury or medical malpractice, you’ll bring your skills to a close-knit team that genuinely values collaboration and expertise. This is your chance to make a real difference by supporting clients during life’s most challenging times. The firm offers a welcoming atmosphere, professional growth opportunities, and meaningful work that will leave you inspired in 2025. Apply now!
Salary: Up to $75K
Responsibilities:
Communicate with lawyers, team members, clients, and other professionals to discuss assigned cases or projects
Communicate and prepare and receive correspondence with client, counsel, experts and other professionals
Request, obtain, review, organize, analyze and serve medical records and other productions
Obtain, review, and organize damage information;
Arrange for the payment of invoices pertaining to the records requests made
Schedule discoveries, mediation and other pertinent events
Maintain files and ensure the file is complete and updated using established firm programs and policies
As necessary and appropriate, communicate with medical personnel and others involved in patient's care and matter generally
Draft legal documents including pleadings and motions, affidavits, affidavit of documents and trial records; file motions and pleadings according to judicial procedures
Where appropriate, prepare medical chronologies
Assist lawyers with trial preparation
Record billable hours spent on specific cases
Qualifications
A law clerk, legal assistant, paralegal diploma or degree is required
2-3+ years experience in medical malpractice and/or personal injury law
Resourceful and solution-oriented
Excellent interpersonal and oral communication
Ability to multitask, with flexibility to manage changing priorities and projects under time constraints
Ability to work independently and to bring a positive team work attitude to the workplace
Attention to detail, organization, efficiency and preparedness
Willingness to learn from senior team members to meet our client needs
Strong computer skills and software application proficiency
How to Apply: To apply, please forward your resume to Sabrina at sabrina@cartelinc.com
Position: Law Clerk/Senior Law Clerk, IT and Cybersecurity
Reporting to : Senior Legal Counsel, IT and Cybersecurity
The Law Clerk or Senior Law Clerk plays a key role in delivering diverse legal services, including:
Managing legal files and conducting document reviews.
Drafting IT agreements and analyzing security and privacy laws.
Interpreting procurement by-laws and conducting legal searches and registrations.
Supporting transactional matters and researching case law, legislation, and policies to facilitate legal advice.
Preparing draft memos and responses.
Assisting IT legal counsel with research and preparations for appearances before Regional Committees, courts, administrative tribunals, and boards.
Major Responsibilities
Draft and prepare legal documents such as non-disclosure agreements and SaaS contracts related to IT, municipal, and corporate matters.
Administer contracts to ensure compliance with data privacy, security, and other obligations.
Review and interpret contracts and procurement by-laws, update legal templates, and maintain a precedent database.
Draft responses on behalf of IT legal counsel for stakeholders and opposing counsel.
Identify legal issues and conduct research using online legal databases and electronic sources.
Conduct due diligence, including relevant searches, and analyze findings.
Independently review corporate searches, records, and documents to provide recommendations to staff.
Respond to internal and external inquiries related to by-laws, renewals, contractual obligations, and municipal or corporate law.
Draft reports to Committee and Council on legal matters for counsel review.
Act as a point of contact for advice requests and coordinate legal drafting support as needed.
Provide guidance and technical assistance to the IT and Cybersecurity Law Group and Department staff.
Mentor and support other Legal staff as required.
Perform other related duties as assigned.
Qualifications
Education: Completion of a Community College Diploma in a Law Clerk Program or equivalent combination of education and experience.
Experience:
Law Clerk: Minimum 3 years in a legal environment, private or public sector.
Senior Law Clerk: Minimum 5 years in a legal environment, private or public sector.
Proven experience in reviewing, drafting, and managing commercial contracts and transactions related to IT, Cybersecurity, and Municipal Law.
Strong analytical and problem-solving skills, with the ability to manage competing priorities.
Expertise in legal principles, terminology, and procedures relating to municipal law, by-laws, and contracts.
Advanced drafting, research, and editing skills for legal documents and correspondence.
Strong knowledge of municipal government structures, policies, and processes.
Proficient in corporate core competencies: customer service, communication, teamwork, initiative/self-management, and adaptability.
Demonstrated ability to work autonomously, manage high volumes of files, and handle time-sensitive matters under pressure.
Key Details
Weekly Hours: 35
Scheduled Shifts: 8:30 AM - 4:30 PM
Closing Date: January 29, 2025
Union: Non-Union Staff
How to Apply
Please submit your application online by 5:00 PM EST on the closing date. While we thank all applicants for their interest, only candidates selected for interviews will be contacted via email.
York Region is an equal opportunity employer committed to creating an inclusive and accessible recruitment process. If you require accommodations under the Human Rights Code, including accessible formats and communication supports, please email careers@york.ca or call 1-877-464-9675 extension 75506. Accommodations are available throughout the recruitment and employment process.
Feb 28, 2025
Full time
Position: Law Clerk/Senior Law Clerk, IT and Cybersecurity
Reporting to : Senior Legal Counsel, IT and Cybersecurity
The Law Clerk or Senior Law Clerk plays a key role in delivering diverse legal services, including:
Managing legal files and conducting document reviews.
Drafting IT agreements and analyzing security and privacy laws.
Interpreting procurement by-laws and conducting legal searches and registrations.
Supporting transactional matters and researching case law, legislation, and policies to facilitate legal advice.
Preparing draft memos and responses.
Assisting IT legal counsel with research and preparations for appearances before Regional Committees, courts, administrative tribunals, and boards.
Major Responsibilities
Draft and prepare legal documents such as non-disclosure agreements and SaaS contracts related to IT, municipal, and corporate matters.
Administer contracts to ensure compliance with data privacy, security, and other obligations.
Review and interpret contracts and procurement by-laws, update legal templates, and maintain a precedent database.
Draft responses on behalf of IT legal counsel for stakeholders and opposing counsel.
Identify legal issues and conduct research using online legal databases and electronic sources.
Conduct due diligence, including relevant searches, and analyze findings.
Independently review corporate searches, records, and documents to provide recommendations to staff.
Respond to internal and external inquiries related to by-laws, renewals, contractual obligations, and municipal or corporate law.
Draft reports to Committee and Council on legal matters for counsel review.
Act as a point of contact for advice requests and coordinate legal drafting support as needed.
Provide guidance and technical assistance to the IT and Cybersecurity Law Group and Department staff.
Mentor and support other Legal staff as required.
Perform other related duties as assigned.
Qualifications
Education: Completion of a Community College Diploma in a Law Clerk Program or equivalent combination of education and experience.
Experience:
Law Clerk: Minimum 3 years in a legal environment, private or public sector.
Senior Law Clerk: Minimum 5 years in a legal environment, private or public sector.
Proven experience in reviewing, drafting, and managing commercial contracts and transactions related to IT, Cybersecurity, and Municipal Law.
Strong analytical and problem-solving skills, with the ability to manage competing priorities.
Expertise in legal principles, terminology, and procedures relating to municipal law, by-laws, and contracts.
Advanced drafting, research, and editing skills for legal documents and correspondence.
Strong knowledge of municipal government structures, policies, and processes.
Proficient in corporate core competencies: customer service, communication, teamwork, initiative/self-management, and adaptability.
Demonstrated ability to work autonomously, manage high volumes of files, and handle time-sensitive matters under pressure.
Key Details
Weekly Hours: 35
Scheduled Shifts: 8:30 AM - 4:30 PM
Closing Date: January 29, 2025
Union: Non-Union Staff
How to Apply
Please submit your application online by 5:00 PM EST on the closing date. While we thank all applicants for their interest, only candidates selected for interviews will be contacted via email.
York Region is an equal opportunity employer committed to creating an inclusive and accessible recruitment process. If you require accommodations under the Human Rights Code, including accessible formats and communication supports, please email careers@york.ca or call 1-877-464-9675 extension 75506. Accommodations are available throughout the recruitment and employment process.
Position: Legal Assistant
Status : Regular Full-Time Type of Position : Replacement (Immediate Start) Salary : $72,847.00 - $82,745.00 annually Department : York Region → Legal & Court Services → Legal Services Location : Hybrid work opportunities may apply Primary Office: Legal Services - 17250 Yonge Street, Newmarket, ON L3Y 6Z1, Canada
Position Purpose
Reporting to Senior Counsel in the Construction Law Group, the Legal Assistant provides confidential legal and administrative support. This includes preparing correspondence and legal documents for all lawyers and the law clerk within the Construction Law Group.
Major Responsibilities
Draft and prepare agreements, contracts, statements, affidavits, corporate searches, correspondence, and documentation related to construction and procurement matters.
Administer and process legal documents, ensuring protection of the Region’s legal and financial interests; coordinate signatures, execution, and registration of documents and agreements.
Assist in drafting and preparing confidential correspondence, documents, and reports.
Maintain filing systems, precedents, and records to ensure accuracy; assist with records management using Versatile.
Produce and distribute documents while maintaining security and confidentiality of information.
Ensure receipt and appropriate distribution of Regional fees and charge monies.
Act as a communications link between Counsel staff, cross-departmental teams, politicians, external agencies, and the public.
Participate in meetings, staff committees, and workgroups as assigned.
Ensure that legal services provided align with Regional customer service standards.
Perform other duties as assigned to support Branch and Department objectives.
Qualifications
Successful completion of post-secondary education in a Legal Assistant Program or an equivalent combination of education and experience.
Minimum of 5 years of legal administrative experience in a private or public law practice.
In-depth knowledge of preparing legal documents, contracts, agreements, records, and file systems.
Proficient in clerical and administrative practices.
Strong knowledge and demonstrated ability in corporate core competencies: customer service, communication, teamwork, initiative/self-management, accountability, and adaptability.
Proficiency in MS Office software applications.
Demonstrated ability to research and resolve issues effectively.
Key Details
Weekly Hours : 35
Scheduled Shifts : 8:30 AM - 4:30 PM
Closing Date : January 22, 2025
Union : Non-Union Staff
How to Apply
Please submit your application online by 5:00 PM EST on the closing date. While we thank all applicants for their interest, only candidates selected for interviews will be contacted via email.
York Region is an equal opportunity employer committed to an inclusive and accessible recruitment process. If you require accommodations under the Human Rights Code, including accessible formats and communication supports, please email careers@york.ca or call 1-877-464-9675 extension 75506. Accommodations are available throughout the recruitment and employment process.
Feb 28, 2025
Full time
Position: Legal Assistant
Status : Regular Full-Time Type of Position : Replacement (Immediate Start) Salary : $72,847.00 - $82,745.00 annually Department : York Region → Legal & Court Services → Legal Services Location : Hybrid work opportunities may apply Primary Office: Legal Services - 17250 Yonge Street, Newmarket, ON L3Y 6Z1, Canada
Position Purpose
Reporting to Senior Counsel in the Construction Law Group, the Legal Assistant provides confidential legal and administrative support. This includes preparing correspondence and legal documents for all lawyers and the law clerk within the Construction Law Group.
Major Responsibilities
Draft and prepare agreements, contracts, statements, affidavits, corporate searches, correspondence, and documentation related to construction and procurement matters.
Administer and process legal documents, ensuring protection of the Region’s legal and financial interests; coordinate signatures, execution, and registration of documents and agreements.
Assist in drafting and preparing confidential correspondence, documents, and reports.
Maintain filing systems, precedents, and records to ensure accuracy; assist with records management using Versatile.
Produce and distribute documents while maintaining security and confidentiality of information.
Ensure receipt and appropriate distribution of Regional fees and charge monies.
Act as a communications link between Counsel staff, cross-departmental teams, politicians, external agencies, and the public.
Participate in meetings, staff committees, and workgroups as assigned.
Ensure that legal services provided align with Regional customer service standards.
Perform other duties as assigned to support Branch and Department objectives.
Qualifications
Successful completion of post-secondary education in a Legal Assistant Program or an equivalent combination of education and experience.
Minimum of 5 years of legal administrative experience in a private or public law practice.
In-depth knowledge of preparing legal documents, contracts, agreements, records, and file systems.
Proficient in clerical and administrative practices.
Strong knowledge and demonstrated ability in corporate core competencies: customer service, communication, teamwork, initiative/self-management, accountability, and adaptability.
Proficiency in MS Office software applications.
Demonstrated ability to research and resolve issues effectively.
Key Details
Weekly Hours : 35
Scheduled Shifts : 8:30 AM - 4:30 PM
Closing Date : January 22, 2025
Union : Non-Union Staff
How to Apply
Please submit your application online by 5:00 PM EST on the closing date. While we thank all applicants for their interest, only candidates selected for interviews will be contacted via email.
York Region is an equal opportunity employer committed to an inclusive and accessible recruitment process. If you require accommodations under the Human Rights Code, including accessible formats and communication supports, please email careers@york.ca or call 1-877-464-9675 extension 75506. Accommodations are available throughout the recruitment and employment process.
Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.
Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to further your career or carve out a new path.
Osler is currently recruiting for a Legal Assistant in our Research Department. The LA will provide a high level of support in order to enhance the Legal Professionals’ practice efficiency, and provide specialized administration support to the Department Chair. This position requires an excellent multi-tasker with strong administrative and communication skills, and the ability to work in a fast-paced environment. The successful candidate will be a strong team player, with first-rate organizational and technical expertise, problem solving abilities and client service mindset.
Major Responsibilities and Duties
Supports multiple legal professionals in the Research Department, provides specialized administration support to the Department Chair, and works with various practice areas in the Toronto office
Manages document workflow including drafting, finalizing and distributing documents, correspondence and materials
Manages files, including gathering and researching information for client intake process (NBI), workspace management, creating and managing files in document management system, communicating with other LPs and Assistants working on files
Assists in preparing document templates and finalizing client documents, including document formatting (memos, factums, charts, etc)
Manages Research precedents and assists in locating appropriate precedents
Conducts quality control, by reviewing their own work and work completed by others
Proactively monitors LPs’ emails to remain current on work in progress
Provides administrative assistance to LPs and clients through scheduling and arranging meetings, and booking facilities and travel, with awareness of LP and client preferences
Supports client development activities, such as managing bios, entering/updating information into CRM database
Provides other practice management support (e.g. overseeing docketing, time entry, lateral conflict inquiry reminders, etc.)
Receives, researches, prepares for and follows up on audit inquiries
Maintains high level of discretion and confidentiality at all times
Performs other duties as required to achieve Firm objectives
Position Requirements
Education and Experience
The position requires the completion of a Community College Office or Business Administration program plus a minimum of three years’ experience working in a professional services or legal environment. An equivalent combination of education, training and experience may be considered.
Knowledge and Skills
Exceptional technical skills (Adobe Pro & MS Office – Word, Excel & PowerPoint); able to troubleshoot (i.e. resolve corrupt or damaged documents); familiar with litigation-based documentation
Knowledge of and/or willingness to become familiar with legal research practices
Detail-oriented and strong written communication
Organizational skills required to effectively multi-task
Ability to take initiative and work independently
Solid drafting and proofreading skills
Strong client service and teamwork
We are currently working in a hybrid work arrangement, which includes a requirement to work primarily in the office and flexibility to work remotely up to 2 days per week.
Accessibility and Accommodation
We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.
Background and Reference Checks
Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.
If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.
No agencies or phone calls/emails please.
Feb 26, 2025
Full time
Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.
Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to further your career or carve out a new path.
Osler is currently recruiting for a Legal Assistant in our Research Department. The LA will provide a high level of support in order to enhance the Legal Professionals’ practice efficiency, and provide specialized administration support to the Department Chair. This position requires an excellent multi-tasker with strong administrative and communication skills, and the ability to work in a fast-paced environment. The successful candidate will be a strong team player, with first-rate organizational and technical expertise, problem solving abilities and client service mindset.
Major Responsibilities and Duties
Supports multiple legal professionals in the Research Department, provides specialized administration support to the Department Chair, and works with various practice areas in the Toronto office
Manages document workflow including drafting, finalizing and distributing documents, correspondence and materials
Manages files, including gathering and researching information for client intake process (NBI), workspace management, creating and managing files in document management system, communicating with other LPs and Assistants working on files
Assists in preparing document templates and finalizing client documents, including document formatting (memos, factums, charts, etc)
Manages Research precedents and assists in locating appropriate precedents
Conducts quality control, by reviewing their own work and work completed by others
Proactively monitors LPs’ emails to remain current on work in progress
Provides administrative assistance to LPs and clients through scheduling and arranging meetings, and booking facilities and travel, with awareness of LP and client preferences
Supports client development activities, such as managing bios, entering/updating information into CRM database
Provides other practice management support (e.g. overseeing docketing, time entry, lateral conflict inquiry reminders, etc.)
Receives, researches, prepares for and follows up on audit inquiries
Maintains high level of discretion and confidentiality at all times
Performs other duties as required to achieve Firm objectives
Position Requirements
Education and Experience
The position requires the completion of a Community College Office or Business Administration program plus a minimum of three years’ experience working in a professional services or legal environment. An equivalent combination of education, training and experience may be considered.
Knowledge and Skills
Exceptional technical skills (Adobe Pro & MS Office – Word, Excel & PowerPoint); able to troubleshoot (i.e. resolve corrupt or damaged documents); familiar with litigation-based documentation
Knowledge of and/or willingness to become familiar with legal research practices
Detail-oriented and strong written communication
Organizational skills required to effectively multi-task
Ability to take initiative and work independently
Solid drafting and proofreading skills
Strong client service and teamwork
We are currently working in a hybrid work arrangement, which includes a requirement to work primarily in the office and flexibility to work remotely up to 2 days per week.
Accessibility and Accommodation
We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.
Background and Reference Checks
Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.
If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.
No agencies or phone calls/emails please.
“Energizing the Future.”
TransAlta owns, operates, and develops a diverse fleet of electrical generation assets in Canada, the United States, and Australia, providing municipalities, industries, and businesses with safe, low-cost, and reliable clean electricity. For over 111 years, TransAlta has been a responsible operator and proud community member where its employees work and live. We are committed to fostering a dynamic, productive, and safe work environment. Our employees contribute to a diverse, open, and transparent culture with clear accountabilities, strong leadership, and challenging opportunities for personal career growth.
For more information about TransAlta, visit our website at, www.transalta.com.
Our Commitment to Equity, Diversity, and Inclusion
It is our collective mission to ensure that every single employee feels a sense of inclusion and belonging and can show up to work as their true authentic self. TransAlta is committed to hiring a diverse workforce including women, Indigenous Peoples, persons with disabilities, members of visible minorities, and members of the LGBTQ2+ community. TransAlta believes that diversity enhances the quality of its performance, is an essential element of effective corporate governance, and cultivates a strong workplace culture.
ABOUT THE ROLE
We are looking to hire an experienced Executive Assistant to support the Executive Vice President, Legal & External Affairs. As the Executive Assistant, you will be accountable for providing confidential executive administrative support to this leader of TransAlta's business. Your role will manage all aspects of the Executive’s office of Legal, Corporate Secretarial and External Affairs, including handling confidential and sensitive matters with professionalism and the highest level of discretion, as well as consistently demonstrating efficient time management and initiative.
As an Executive Assistant, you will possess strong organization and communication skills, the ability to balance wide variety of competing responsibilities, and be adept at communicating with employees at all levels including senior executives and board members and external stakeholders. You will also have the ability to work independently and proactively or as a team member in a busy and dynamic environment.
This role is in person based out of our Head Office in Downtown Calgary.
WHAT YOU WILL DO
Accountable for preparation of correspondence, as well as internal reports, Board materials and executive deliverables.
Assist with budget preparation, tracking and updating.
Accountable for tracking key commitments, maintaining calendars, and inbox maintenance, as well as notification of upcoming deadlines.
Develops and maintains strong relationships with Executive Assistants and Administrative Assistants across the organization
Model cultural leadership and support the EVP and culture champion in executing and tracking culture goals, contributing to enhancing the existing strong culture of the team
WHAT WE NEED FROM YOU
Ability to work with a high degree of professionalism, discretion, and personal initiative in a dynamic, rapid paced environment
Well-developed organization skills, able to manage multiple demands and work within tight deadlines
Self-motivated with the ability to work with others effectively in a team
Strong written and verbal communication skills
Must have an extremely strong ability to assess organizational needs, understand the history of the organization, and adapt to and manage change
Minimum 5 years of administrative assistant experience, preferably in a Legal or Executive level capacity as an executive support role
Business Office Administration Certificate or Diploma
Proficient with Microsoft Office - Word, Excel, Power Point, Outlook, Calendar Management, SharePoint, and SAP
We offer our employees comprehensive and flexible benefits, competitive compensation, annual incentives, and a rewards program.
To learn more about we can energize your future, check out our new Employee Experience Booklet.
Become part of our TransAlta team today! We look forward to reviewing your application. All applications will be reviewed in a timely manner to the best of our abilities. We appreciate your patience and understanding during the recruitment process.
Feb 24, 2025
Full time
“Energizing the Future.”
TransAlta owns, operates, and develops a diverse fleet of electrical generation assets in Canada, the United States, and Australia, providing municipalities, industries, and businesses with safe, low-cost, and reliable clean electricity. For over 111 years, TransAlta has been a responsible operator and proud community member where its employees work and live. We are committed to fostering a dynamic, productive, and safe work environment. Our employees contribute to a diverse, open, and transparent culture with clear accountabilities, strong leadership, and challenging opportunities for personal career growth.
For more information about TransAlta, visit our website at, www.transalta.com.
Our Commitment to Equity, Diversity, and Inclusion
It is our collective mission to ensure that every single employee feels a sense of inclusion and belonging and can show up to work as their true authentic self. TransAlta is committed to hiring a diverse workforce including women, Indigenous Peoples, persons with disabilities, members of visible minorities, and members of the LGBTQ2+ community. TransAlta believes that diversity enhances the quality of its performance, is an essential element of effective corporate governance, and cultivates a strong workplace culture.
ABOUT THE ROLE
We are looking to hire an experienced Executive Assistant to support the Executive Vice President, Legal & External Affairs. As the Executive Assistant, you will be accountable for providing confidential executive administrative support to this leader of TransAlta's business. Your role will manage all aspects of the Executive’s office of Legal, Corporate Secretarial and External Affairs, including handling confidential and sensitive matters with professionalism and the highest level of discretion, as well as consistently demonstrating efficient time management and initiative.
As an Executive Assistant, you will possess strong organization and communication skills, the ability to balance wide variety of competing responsibilities, and be adept at communicating with employees at all levels including senior executives and board members and external stakeholders. You will also have the ability to work independently and proactively or as a team member in a busy and dynamic environment.
This role is in person based out of our Head Office in Downtown Calgary.
WHAT YOU WILL DO
Accountable for preparation of correspondence, as well as internal reports, Board materials and executive deliverables.
Assist with budget preparation, tracking and updating.
Accountable for tracking key commitments, maintaining calendars, and inbox maintenance, as well as notification of upcoming deadlines.
Develops and maintains strong relationships with Executive Assistants and Administrative Assistants across the organization
Model cultural leadership and support the EVP and culture champion in executing and tracking culture goals, contributing to enhancing the existing strong culture of the team
WHAT WE NEED FROM YOU
Ability to work with a high degree of professionalism, discretion, and personal initiative in a dynamic, rapid paced environment
Well-developed organization skills, able to manage multiple demands and work within tight deadlines
Self-motivated with the ability to work with others effectively in a team
Strong written and verbal communication skills
Must have an extremely strong ability to assess organizational needs, understand the history of the organization, and adapt to and manage change
Minimum 5 years of administrative assistant experience, preferably in a Legal or Executive level capacity as an executive support role
Business Office Administration Certificate or Diploma
Proficient with Microsoft Office - Word, Excel, Power Point, Outlook, Calendar Management, SharePoint, and SAP
We offer our employees comprehensive and flexible benefits, competitive compensation, annual incentives, and a rewards program.
To learn more about we can energize your future, check out our new Employee Experience Booklet.
Become part of our TransAlta team today! We look forward to reviewing your application. All applications will be reviewed in a timely manner to the best of our abilities. We appreciate your patience and understanding during the recruitment process.
Our employees are at the heart of everything we do. Together, we help people, businesses, and society prosper in good times and be resilient in bad times.
Our employee promise represents Intact’s commitment to you in exchange for living our Values, striving to do your best work, being open to change and investing in your career. In return, we promise to provide support, opportunities and performance-led financial rewards at a workplace where you can shape the future, win as a team and grow with us.
About the role
We’re looking for a Legal Claims Assistant II to join our team on a 12-month contract!
Employees at Intact Insurance make a difference. We believe insurance is not about things; insurance is about people. We are here to help people, businesses and society prosper in good times and be resilient in bad times.
We value diversity, integrity and respect for one-another, and are committed to excellence and inclusivity for our employees, brokers and customers. Intact offers interesting and challenging work and an environment where you have the opportunity to make decisions and influence results.
Behind every one of our products and services is a team of motivated, intelligent and hard-working employees. As the largest provider of home, auto and business insurance in the country, every one of our employees believes that our customer service focus is second to none - and you will too!
We’re a financially strong and stable Canadian company who is the proven leader in our industry – and we’re looking for you!
As a Legal Assistant, you will play an integral role in the Legal Claims Department, working closely within a team to provide legal assistance to teams. This exciting in-house role is based in our Toronto office at 700 University Avenue.
Your responsibilities will include, but may not be limited to:
Working in a paper-less environment
General assisting duties and responsibilities related to management of legal practices
Setting up new files electronically, drafting correspondence, court documents, briefing files and ultimately closing files
Scheduling examinations for discovery, examinations under oath, mediations, meetings, and various hearings at Court
Maintaining Legal Counsel’s calendar, updating events into various tracking platforms, supervising their practice and ensuring deadlines are met
Word Processing, electronic filing and general office duties
Occasionally acting as a backup to cover absences
You must have:
College diploma from either a legal office administration or law clerk program
Experience working as a legal assistant, preferably within an insurance defence or personal injury law firm in both bodily injury and LAT matters
Working knowledge of the Rules of Civil Procedure and LAT procedures
Knowledge of Loss Transfer and Priority Dispute procedures.
Experience assisting in Professional Negligence, Error and Omissions, Director and Officer Liability, Employment and Human Rights, Property, Construction, Surety, Marine, Class Action, or Abuse Claims is an added asset.
Your skills:
Strong document management skills with the ability to learn and utilize Intact’s various software programs, including iManage, Citrix, ACL, Kofax, Contact Claims, Contact People and the Microsoft Office package of programs
Ability to prioritize, organize and execute your tasks in a quality manner with a fast turnaround
A desire to be a part of our #oneteam philosophy, supporting our insureds, adjusters, claims representatives, law clerks, legal assistants and lawyers, with a view to customer satisfaction and business continuity
Excellent attention to detail and sound proofreading skills, ability to prioritize and organize
Excellent communication, listening, organizational, interpersonal and problem-solving skills exercise sound judgment and take initiative
Demonstrate a disciplined approach to work
Comfort working in a paperless environment
What we offer
Our hybrid work model provides the balance between working from home and enjoying meaningful in-person interactions.
Working here means you'll be empowered to be and do your best every day. Here is some of what you can expect as a temporary member of our team:
Inspiring leaders and colleagues who will lift you up and help you grow
Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues
A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs
Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities.
A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.
We are an equal opportunity employer
At Intact, our Value of respect is founded on seeing diversity as a strength. We strive to create an accessible workplace where employees feel valued, included and encouraged to share their unique perspectives.
We encourage applications from individuals who are members of equity-deserving groups, including but not limited to women, Indigenous peoples, persons with disabilities, Black people, and members of the 2SLGBTQI+ community.
As part of Intact’s commitment to reconciliation, we acknowledge that we work, meet and travel across the land currently called Canada, originally inhabited by First Nations, Metis and Inuit people. This history extends through many centuries and continues to evolve today.
We have policies to ensure equal access and participation for people with disabilities, including providing workplace adjustments (accommodations). A copy of applicable policies is available on request.
Feb 14, 2025
Full time
Our employees are at the heart of everything we do. Together, we help people, businesses, and society prosper in good times and be resilient in bad times.
Our employee promise represents Intact’s commitment to you in exchange for living our Values, striving to do your best work, being open to change and investing in your career. In return, we promise to provide support, opportunities and performance-led financial rewards at a workplace where you can shape the future, win as a team and grow with us.
About the role
We’re looking for a Legal Claims Assistant II to join our team on a 12-month contract!
Employees at Intact Insurance make a difference. We believe insurance is not about things; insurance is about people. We are here to help people, businesses and society prosper in good times and be resilient in bad times.
We value diversity, integrity and respect for one-another, and are committed to excellence and inclusivity for our employees, brokers and customers. Intact offers interesting and challenging work and an environment where you have the opportunity to make decisions and influence results.
Behind every one of our products and services is a team of motivated, intelligent and hard-working employees. As the largest provider of home, auto and business insurance in the country, every one of our employees believes that our customer service focus is second to none - and you will too!
We’re a financially strong and stable Canadian company who is the proven leader in our industry – and we’re looking for you!
As a Legal Assistant, you will play an integral role in the Legal Claims Department, working closely within a team to provide legal assistance to teams. This exciting in-house role is based in our Toronto office at 700 University Avenue.
Your responsibilities will include, but may not be limited to:
Working in a paper-less environment
General assisting duties and responsibilities related to management of legal practices
Setting up new files electronically, drafting correspondence, court documents, briefing files and ultimately closing files
Scheduling examinations for discovery, examinations under oath, mediations, meetings, and various hearings at Court
Maintaining Legal Counsel’s calendar, updating events into various tracking platforms, supervising their practice and ensuring deadlines are met
Word Processing, electronic filing and general office duties
Occasionally acting as a backup to cover absences
You must have:
College diploma from either a legal office administration or law clerk program
Experience working as a legal assistant, preferably within an insurance defence or personal injury law firm in both bodily injury and LAT matters
Working knowledge of the Rules of Civil Procedure and LAT procedures
Knowledge of Loss Transfer and Priority Dispute procedures.
Experience assisting in Professional Negligence, Error and Omissions, Director and Officer Liability, Employment and Human Rights, Property, Construction, Surety, Marine, Class Action, or Abuse Claims is an added asset.
Your skills:
Strong document management skills with the ability to learn and utilize Intact’s various software programs, including iManage, Citrix, ACL, Kofax, Contact Claims, Contact People and the Microsoft Office package of programs
Ability to prioritize, organize and execute your tasks in a quality manner with a fast turnaround
A desire to be a part of our #oneteam philosophy, supporting our insureds, adjusters, claims representatives, law clerks, legal assistants and lawyers, with a view to customer satisfaction and business continuity
Excellent attention to detail and sound proofreading skills, ability to prioritize and organize
Excellent communication, listening, organizational, interpersonal and problem-solving skills exercise sound judgment and take initiative
Demonstrate a disciplined approach to work
Comfort working in a paperless environment
What we offer
Our hybrid work model provides the balance between working from home and enjoying meaningful in-person interactions.
Working here means you'll be empowered to be and do your best every day. Here is some of what you can expect as a temporary member of our team:
Inspiring leaders and colleagues who will lift you up and help you grow
Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues
A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs
Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities.
A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.
We are an equal opportunity employer
At Intact, our Value of respect is founded on seeing diversity as a strength. We strive to create an accessible workplace where employees feel valued, included and encouraged to share their unique perspectives.
We encourage applications from individuals who are members of equity-deserving groups, including but not limited to women, Indigenous peoples, persons with disabilities, Black people, and members of the 2SLGBTQI+ community.
As part of Intact’s commitment to reconciliation, we acknowledge that we work, meet and travel across the land currently called Canada, originally inhabited by First Nations, Metis and Inuit people. This history extends through many centuries and continues to evolve today.
We have policies to ensure equal access and participation for people with disabilities, including providing workplace adjustments (accommodations). A copy of applicable policies is available on request.
Your Next Opportunity
Would you like to be a part of Canada’s leading and progressive Business Law firm?
McMillan has an exciting opportunity as a Legal Administrative Assistant in our Montreal office in Business Law. As a member of the team, you will play a key role in managing legal and administrative aspects to a team of lawyers and/or law clerks/paralegals (“LPs”).
What You’ll Bring
You have strong administrative, organizational and interpersonal skills. You have a keen interest in Business Law and have experience working closely with LPs in preparing legal documents and agreements for, namely, closings and transactions. You are detail-oriented and are able to effectively meet deadlines, work well in a team setting, and provide an exceptional level of client service. You embrace evolving technology and have strong skills in Microsoft Word, Excel and PowerPoint. Prior experience with Desksite, IntApp and 3E or similar document management, file opening and accounting software required.
What You’ll Do
You will be the go-to person for your team who will depend on your guidance and support to keep them organized. As their champion, you will be involved in a wide variety of administrative tasks, including: supporting the day-to-day requirements of a team of three Partners and/or Associates, drafting and editing correspondence, management and organization of documents in our document system, office and file organization, preparation of accounts, preparation of expense reports, coordinating and scheduling meetings, calendar management, requesting conflict searches and opening new client matters, organizing meetings, travel, attendances at conferences and leveraging technology to service clients in an efficient and effective manner.
Business Law tasks include : assisting with transactional documents, assisting with closing of transactions and preparing closing books, drafting and revising large documents and agreements, preparing execution copies and stand-alone signature pages, blacklining documents, compiling fully executed copies of agreements, downloading documents from data rooms and saving them to the document management system, and preparing working binders with documents and materials.
McMillan Offers You
Growth
Mentorship and Support
Training as Software Evolves
Commensurate Compensation and Benefits Package
Fun Work Environment
McMillan = You
Inclusion and diversity are essential elements of our culture at McMillan which coincides with our core values of respect, teamwork, commitment, client service and professional excellence.
At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.
We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey!
Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development.
Let’s get started
If this position is for you, and you reside in or around the Montreal area , we look forward to hearing from you. Click on the Apply Now button.
McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.622.4624 to submit your accommodation request.
McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities and advance our firm’s values.
Jan 31, 2025
Hybrid
Your Next Opportunity
Would you like to be a part of Canada’s leading and progressive Business Law firm?
McMillan has an exciting opportunity as a Legal Administrative Assistant in our Montreal office in Business Law. As a member of the team, you will play a key role in managing legal and administrative aspects to a team of lawyers and/or law clerks/paralegals (“LPs”).
What You’ll Bring
You have strong administrative, organizational and interpersonal skills. You have a keen interest in Business Law and have experience working closely with LPs in preparing legal documents and agreements for, namely, closings and transactions. You are detail-oriented and are able to effectively meet deadlines, work well in a team setting, and provide an exceptional level of client service. You embrace evolving technology and have strong skills in Microsoft Word, Excel and PowerPoint. Prior experience with Desksite, IntApp and 3E or similar document management, file opening and accounting software required.
What You’ll Do
You will be the go-to person for your team who will depend on your guidance and support to keep them organized. As their champion, you will be involved in a wide variety of administrative tasks, including: supporting the day-to-day requirements of a team of three Partners and/or Associates, drafting and editing correspondence, management and organization of documents in our document system, office and file organization, preparation of accounts, preparation of expense reports, coordinating and scheduling meetings, calendar management, requesting conflict searches and opening new client matters, organizing meetings, travel, attendances at conferences and leveraging technology to service clients in an efficient and effective manner.
Business Law tasks include : assisting with transactional documents, assisting with closing of transactions and preparing closing books, drafting and revising large documents and agreements, preparing execution copies and stand-alone signature pages, blacklining documents, compiling fully executed copies of agreements, downloading documents from data rooms and saving them to the document management system, and preparing working binders with documents and materials.
McMillan Offers You
Growth
Mentorship and Support
Training as Software Evolves
Commensurate Compensation and Benefits Package
Fun Work Environment
McMillan = You
Inclusion and diversity are essential elements of our culture at McMillan which coincides with our core values of respect, teamwork, commitment, client service and professional excellence.
At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.
We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey!
Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development.
Let’s get started
If this position is for you, and you reside in or around the Montreal area , we look forward to hearing from you. Click on the Apply Now button.
McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.622.4624 to submit your accommodation request.
McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities and advance our firm’s values.
Contributes to the overall success of Strategic Services, providing primary support to their designated executive and general support to Corporate Security, Legal & Corporate Affairs, ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures
Is this role right for you? In this role you will:
Champions a customer focused culture to deepen client relationships and leverage broader Bankrelationships, systems and knowledge.
Operational support to the CSO & VP’s including the coordination of day-to-day schedule activities;meetings, events, finance, and travel with the ability to anticipate conflicts and provide alternatives.
Lead the development and distribution of strategic department communications in English & Spanish toensure the strategy, goals and department initiatives are understood globally.
Provide support to the maintenance and upkeep of the department specific information platformsincluding SharePoint & Scotiabank Live.
Strategic support to the department through database maintenance including HR tracking sheets, BCPcontact lists, learning development and skills matrix.
Strategic document development and distribution including procedures, presentations, letters, attestations, and business plans.
Planning support and execution of department events including town halls, strategy sessions, conferences, and celebrations.
Managing the onboarding and offboarding activities of employees within the department as well as facilities and telephony related support.
Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets. Manage the variance analysis and ensure it aligns on a monthly basis.
Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activitiesand decisions.
Actively pursues effective and efficient operations of their respective areas in accordance with
Scotiabank’s Values, its Code of Conduct and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk.
Champions a high performance environment and contributes to an inclusive work environment.
Do you have the skills that will enable you to succeed in this role? We'd love to work with you if you have:
This position deals with numerous sensitive issues, requiring strict confidentiality and accuracy. The incumbent is expected to troubleshoot and make independent decisions within defined parameters on day to day assignments and seek guidance/clarity on policy and objectives.
Bilingual in Spanish
Degree in Business Administration or equivalent experience.
Excellent interpersonal and written skills to communicate with management, business lines as well as working in a team environment.
3+ years of general communications experience.
Advanced knowledge of MS Office suite and software tools as applied to the position.
Strong understanding of Scotiabank’s organizational structure and adaptability to the operational environment.
What's in it for you:
Is guided by Bank policy and receives general direction from the Director.
Functions independently to ensure that the assigned tasks and project objectives are met.
Participates in ad hoc projects in consideration and to align with department budgets.
Build effective working relationships to collaborate with and help team members and managers.
Actively participating and contributing to touch bases and team meetings
Encouraging the generation of new ideas and approaches
Actively share knowledge and experience to enhance the development of all team members
Location(s): Canada : Ontario : Toronto Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets. At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.
Jan 15, 2025
Full time
Contributes to the overall success of Strategic Services, providing primary support to their designated executive and general support to Corporate Security, Legal & Corporate Affairs, ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures
Is this role right for you? In this role you will:
Champions a customer focused culture to deepen client relationships and leverage broader Bankrelationships, systems and knowledge.
Operational support to the CSO & VP’s including the coordination of day-to-day schedule activities;meetings, events, finance, and travel with the ability to anticipate conflicts and provide alternatives.
Lead the development and distribution of strategic department communications in English & Spanish toensure the strategy, goals and department initiatives are understood globally.
Provide support to the maintenance and upkeep of the department specific information platformsincluding SharePoint & Scotiabank Live.
Strategic support to the department through database maintenance including HR tracking sheets, BCPcontact lists, learning development and skills matrix.
Strategic document development and distribution including procedures, presentations, letters, attestations, and business plans.
Planning support and execution of department events including town halls, strategy sessions, conferences, and celebrations.
Managing the onboarding and offboarding activities of employees within the department as well as facilities and telephony related support.
Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets. Manage the variance analysis and ensure it aligns on a monthly basis.
Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activitiesand decisions.
Actively pursues effective and efficient operations of their respective areas in accordance with
Scotiabank’s Values, its Code of Conduct and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk.
Champions a high performance environment and contributes to an inclusive work environment.
Do you have the skills that will enable you to succeed in this role? We'd love to work with you if you have:
This position deals with numerous sensitive issues, requiring strict confidentiality and accuracy. The incumbent is expected to troubleshoot and make independent decisions within defined parameters on day to day assignments and seek guidance/clarity on policy and objectives.
Bilingual in Spanish
Degree in Business Administration or equivalent experience.
Excellent interpersonal and written skills to communicate with management, business lines as well as working in a team environment.
3+ years of general communications experience.
Advanced knowledge of MS Office suite and software tools as applied to the position.
Strong understanding of Scotiabank’s organizational structure and adaptability to the operational environment.
What's in it for you:
Is guided by Bank policy and receives general direction from the Director.
Functions independently to ensure that the assigned tasks and project objectives are met.
Participates in ad hoc projects in consideration and to align with department budgets.
Build effective working relationships to collaborate with and help team members and managers.
Actively participating and contributing to touch bases and team meetings
Encouraging the generation of new ideas and approaches
Actively share knowledge and experience to enhance the development of all team members
Location(s): Canada : Ontario : Toronto Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets. At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.
Elevate Your Legal Career at Osler, Hoskin & Harcourt LLP
Join Our Dynamic After-Hours Document Support Team
Are you a highly motivated legal assistant with a knack for efficiency and accuracy? Osler, Hoskin & Harcourt LLP, a leading Canadian law firm, is seeking a talented individual to join our After-Hours Document Support Centre.
What You'll Do:
Precision and Efficiency: Create, revise, and format legal documents to the highest standards.
Technical Expertise: Convert PDFs, run comparisons, and troubleshoot complex document issues.
Client-Focused Support: Provide timely and effective support to legal professionals.
Quality Assurance: Ensure the accuracy and timeliness of all deliverables.
Continuous Learning: Stay up-to-date with the latest legal technologies and industry best practices.
What You'll Need:
Proven Experience: Minimum of 5 years of experience as a legal assistant.
Technical Proficiency: Strong command of MS Office Suite, iManage, Adobe, and other legal software.
Attention to Detail: Meticulous eye for detail and a commitment to accuracy.
Strong Work Ethic: Ability to work independently, prioritize tasks, and meet tight deadlines.
Team Player: Collaborative mindset and a willingness to work as part of a team.
Why Choose Osler?
Dynamic Work Environment: Experience the excitement of a fast-paced legal practice.
Career Growth: Opportunities for professional development and advancement.
Competitive Compensation and Benefits: Enjoy a comprehensive benefits package.
Inclusive Culture: Work alongside diverse and talented individuals.
Hybrid Work Model: Balance work and life with a flexible work arrangement.
To Apply:
If you're ready to take your career to the next level, please submit your cover letter and resume.
Note: All offers of employment are conditional upon successful completion of background and reference checks.
Osler is committed to fostering an inclusive and accessible workplace. Accommodations are available on request for candidates throughout all stages of the recruitment process.
Jan 09, 2025
Full time
Elevate Your Legal Career at Osler, Hoskin & Harcourt LLP
Join Our Dynamic After-Hours Document Support Team
Are you a highly motivated legal assistant with a knack for efficiency and accuracy? Osler, Hoskin & Harcourt LLP, a leading Canadian law firm, is seeking a talented individual to join our After-Hours Document Support Centre.
What You'll Do:
Precision and Efficiency: Create, revise, and format legal documents to the highest standards.
Technical Expertise: Convert PDFs, run comparisons, and troubleshoot complex document issues.
Client-Focused Support: Provide timely and effective support to legal professionals.
Quality Assurance: Ensure the accuracy and timeliness of all deliverables.
Continuous Learning: Stay up-to-date with the latest legal technologies and industry best practices.
What You'll Need:
Proven Experience: Minimum of 5 years of experience as a legal assistant.
Technical Proficiency: Strong command of MS Office Suite, iManage, Adobe, and other legal software.
Attention to Detail: Meticulous eye for detail and a commitment to accuracy.
Strong Work Ethic: Ability to work independently, prioritize tasks, and meet tight deadlines.
Team Player: Collaborative mindset and a willingness to work as part of a team.
Why Choose Osler?
Dynamic Work Environment: Experience the excitement of a fast-paced legal practice.
Career Growth: Opportunities for professional development and advancement.
Competitive Compensation and Benefits: Enjoy a comprehensive benefits package.
Inclusive Culture: Work alongside diverse and talented individuals.
Hybrid Work Model: Balance work and life with a flexible work arrangement.
To Apply:
If you're ready to take your career to the next level, please submit your cover letter and resume.
Note: All offers of employment are conditional upon successful completion of background and reference checks.
Osler is committed to fostering an inclusive and accessible workplace. Accommodations are available on request for candidates throughout all stages of the recruitment process.
Job Overview We are seeking a dedicated and detail-oriented Legal Assistant to join our dynamic legal team. The ideal candidate will provide essential support to three+ lawyers and contribute to the smooth operation of our office. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks effectively in a fast-paced environment.
Required Skills
The successful applicant must have:
Excellent Microsoft office computer skills
Word (including tables, mail merges, styles, tracking, formatting)
Excel (including creating and editing spreadsheets, researching formatting issues and formulas, troubleshooting)
Outlook
PowerPoint (including formatting & editing, troubleshooting)
Excellent Adobe Acrobat Pro skills, including ability to use security features, tabs and to create pdf briefs, and other submissions for filing with labour boards and tribunals
Excellent organizational skills and attention to detail
Formal training as a legal assistant and/or experience working for a law firm or in-house legal department
Knowledge of the labour movement and unions an asset
Bilingualism (English/French) an asset
Experience with Legal Tracker or similar case management software a strong asset
The successful applicant will be part of the union’s Canadian National Office and work in a team of six lawyers, an articling student and two Legal assistants.
Duties include:
Providing legal support to three+ lawyers or up to six lawyers & articling student during times when other legal assistant is absent
Administrative and organizational support for the work of the department, including lawyers' calendars, travel bookings and filing of expenses
Using and understanding standard forms, procedural rules for filing, and related practices of various statutory tribunals such as Ontario Labour Relations Board, Human Rights Tribunals and Canada Industrial Relations Board
Finalizing documents and arranging for service and filings in accordance with strict and sometimes overlapping deadlines
Preparing and copying litigation materials precisely and on short notice
Upkeep and filing of Board Certificates – electronically and manually
Upkeep of legal library on a weekly basis, including interfiling subscription updates and tracking legal materials received and verifying accuracy of invoices from legal publishers; monitoring subscriptions for department (distribution, suspension, use & review)
Binding documents into books with electric and manual binding equipment (requires standing for extended periods)
Receiving and reviewing outside lawyers’ invoices for accuracy and compliance with USW policies and procedures (including reporting of hours and hourly rates); preparing all associated correspondence and reports and providing those to USW Lawyer and sending same to headquarters with memo from lawyer approving and requesting payment
At the request of USW Legal Department, communicating with law firms about issues associated with billing, including accuracy and rates; communicating with headquarters about outstanding accounts and payments
Drafting correspondence, editing and copy editing, formatting, finalizing
Preparing affidavits of service and arranging for Process Servers
Proofreading of legal and general documents, and documents from other departments
Effectively using Outlook calendars to communicate, schedule and organize within department
Assisting with schedules to ensure deadlines are adhered to
Setting up conference calls & videoconferences (mostly using Zoom) and booking meeting rooms using Outlook
Assisting with conference arrangements and registration (occasional travel opportunities)
Sorting & distributing incoming department mail, processing outgoing mail
Handling incoming and outgoing courier packages
Assisting with collating and stuffing bulk mailings, and occasionally with office-wide outgoing mail
Maintaining accurate and up-to-date electronic contact information
Posting department documents and information to the website
Monitoring website to ensure up-to-date info for the legal department
Preparing responses to articling applications and all subsequent correspondence and binders needed during the application process each year
Maintaining electronic and physical filing and storage system(s)
Lifting and moving bankers’ boxes containing large files, while arranging file room and archiving files
Opening new files, both electronically and manually
Maintaining electronic records in database on-line and managing storage of thousands of archived files at Iron Mountain (sending, retrieving, reviewing for shredding)
Maintaining confidentiality of files and information covered by solicitor-client privilege
Scanning documents for electronic storage
Photocopying, including occasional use of production copiers
Maintenance of stationery cupboard, including facsimile, printer, and photocopier supplies & ordering supplies as needed
Providing reception relief on a rotation basis, and as needed during absence of receptionist
Providing general office support or support for other Departments as requested by or through Office Coordinator or Administrative Assistant
The successful applicant must have a professional and courteous personality, and respond positively to members, callers and visitors at the office. Must be capable of a high level of accuracy and the ability to prioritize in this deadline-oriented department. Collaboration, cooperation and the ability to work closely with other legal support staff are key. We require a willingness and ability to discuss, evaluate, initiate, review and revise procedures in a professional manner. Demonstrate a willingness to undertake training to learn new databases, software, or processes. Must be capable of maintaining confidentiality and security of documents, files and offices. Must be able to handle occasional receptionist duties in an effective and tactful manner, and to ensure security and protocol routines are adhered to. All department support staff are expected to use initiative and organizational skills to help ensure the department's smooth running.
USW is committed to employment equity and encourages applications from members of equality seeking groups, including women, people of colour, Indigenous people, people with disabilities, as well as members of the 2SLGBTQIA+ community.
Jan 03, 2025
Full time
Job Overview We are seeking a dedicated and detail-oriented Legal Assistant to join our dynamic legal team. The ideal candidate will provide essential support to three+ lawyers and contribute to the smooth operation of our office. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks effectively in a fast-paced environment.
Required Skills
The successful applicant must have:
Excellent Microsoft office computer skills
Word (including tables, mail merges, styles, tracking, formatting)
Excel (including creating and editing spreadsheets, researching formatting issues and formulas, troubleshooting)
Outlook
PowerPoint (including formatting & editing, troubleshooting)
Excellent Adobe Acrobat Pro skills, including ability to use security features, tabs and to create pdf briefs, and other submissions for filing with labour boards and tribunals
Excellent organizational skills and attention to detail
Formal training as a legal assistant and/or experience working for a law firm or in-house legal department
Knowledge of the labour movement and unions an asset
Bilingualism (English/French) an asset
Experience with Legal Tracker or similar case management software a strong asset
The successful applicant will be part of the union’s Canadian National Office and work in a team of six lawyers, an articling student and two Legal assistants.
Duties include:
Providing legal support to three+ lawyers or up to six lawyers & articling student during times when other legal assistant is absent
Administrative and organizational support for the work of the department, including lawyers' calendars, travel bookings and filing of expenses
Using and understanding standard forms, procedural rules for filing, and related practices of various statutory tribunals such as Ontario Labour Relations Board, Human Rights Tribunals and Canada Industrial Relations Board
Finalizing documents and arranging for service and filings in accordance with strict and sometimes overlapping deadlines
Preparing and copying litigation materials precisely and on short notice
Upkeep and filing of Board Certificates – electronically and manually
Upkeep of legal library on a weekly basis, including interfiling subscription updates and tracking legal materials received and verifying accuracy of invoices from legal publishers; monitoring subscriptions for department (distribution, suspension, use & review)
Binding documents into books with electric and manual binding equipment (requires standing for extended periods)
Receiving and reviewing outside lawyers’ invoices for accuracy and compliance with USW policies and procedures (including reporting of hours and hourly rates); preparing all associated correspondence and reports and providing those to USW Lawyer and sending same to headquarters with memo from lawyer approving and requesting payment
At the request of USW Legal Department, communicating with law firms about issues associated with billing, including accuracy and rates; communicating with headquarters about outstanding accounts and payments
Drafting correspondence, editing and copy editing, formatting, finalizing
Preparing affidavits of service and arranging for Process Servers
Proofreading of legal and general documents, and documents from other departments
Effectively using Outlook calendars to communicate, schedule and organize within department
Assisting with schedules to ensure deadlines are adhered to
Setting up conference calls & videoconferences (mostly using Zoom) and booking meeting rooms using Outlook
Assisting with conference arrangements and registration (occasional travel opportunities)
Sorting & distributing incoming department mail, processing outgoing mail
Handling incoming and outgoing courier packages
Assisting with collating and stuffing bulk mailings, and occasionally with office-wide outgoing mail
Maintaining accurate and up-to-date electronic contact information
Posting department documents and information to the website
Monitoring website to ensure up-to-date info for the legal department
Preparing responses to articling applications and all subsequent correspondence and binders needed during the application process each year
Maintaining electronic and physical filing and storage system(s)
Lifting and moving bankers’ boxes containing large files, while arranging file room and archiving files
Opening new files, both electronically and manually
Maintaining electronic records in database on-line and managing storage of thousands of archived files at Iron Mountain (sending, retrieving, reviewing for shredding)
Maintaining confidentiality of files and information covered by solicitor-client privilege
Scanning documents for electronic storage
Photocopying, including occasional use of production copiers
Maintenance of stationery cupboard, including facsimile, printer, and photocopier supplies & ordering supplies as needed
Providing reception relief on a rotation basis, and as needed during absence of receptionist
Providing general office support or support for other Departments as requested by or through Office Coordinator or Administrative Assistant
The successful applicant must have a professional and courteous personality, and respond positively to members, callers and visitors at the office. Must be capable of a high level of accuracy and the ability to prioritize in this deadline-oriented department. Collaboration, cooperation and the ability to work closely with other legal support staff are key. We require a willingness and ability to discuss, evaluate, initiate, review and revise procedures in a professional manner. Demonstrate a willingness to undertake training to learn new databases, software, or processes. Must be capable of maintaining confidentiality and security of documents, files and offices. Must be able to handle occasional receptionist duties in an effective and tactful manner, and to ensure security and protocol routines are adhered to. All department support staff are expected to use initiative and organizational skills to help ensure the department's smooth running.
USW is committed to employment equity and encourages applications from members of equality seeking groups, including women, people of colour, Indigenous people, people with disabilities, as well as members of the 2SLGBTQIA+ community.
Cohen Highley LLP is currently recruiting a Legal/Administrative Assistant for our London office.
This position requires the successful candidate to be in office full-time.
Qualifications:
Demonstrated experience providing strong administrative support in a fast-paced environment
Exceptional organizational and administrative skills with the ability to prioritize tasks effectively
Strong verbal and written communication skills
Commitment to excellent client service
Ability to work independently and as part of a team
Proficient with Microsoft Suite with emphasis on Outlook
Ability to manage multiple priorities while maintaining attention to detail
What you can expect in this position:
Calendar management
Co-ordinate and schedule meetings and appointments
Tracking deadlines and maintaining a strong “bring forward” system
Preparing Correspondence
Opening and Closing Files
Cohen Highley LLP provides a unique private practice culture that encourages professional growth in a collaborative, innovative and familial environment. Cohen Highley provides the opportunity to be part of a dynamic team of knowledgeable lawyers and staff. We are looking for candidates who share our values of exceptional client service and mutual respect.
Deadline for submissions is Monday, January 6th, 2025.
For more information about Cohen Highley, please visit our website at ww.cohenhighley.com.
Cohen Highley LLP is an equal opportunity employer and is committed to promoting equality, diversity and inclusion in the workplace.
Job Types: Full-time, Permanent
Dec 10, 2024
Full time
Cohen Highley LLP is currently recruiting a Legal/Administrative Assistant for our London office.
This position requires the successful candidate to be in office full-time.
Qualifications:
Demonstrated experience providing strong administrative support in a fast-paced environment
Exceptional organizational and administrative skills with the ability to prioritize tasks effectively
Strong verbal and written communication skills
Commitment to excellent client service
Ability to work independently and as part of a team
Proficient with Microsoft Suite with emphasis on Outlook
Ability to manage multiple priorities while maintaining attention to detail
What you can expect in this position:
Calendar management
Co-ordinate and schedule meetings and appointments
Tracking deadlines and maintaining a strong “bring forward” system
Preparing Correspondence
Opening and Closing Files
Cohen Highley LLP provides a unique private practice culture that encourages professional growth in a collaborative, innovative and familial environment. Cohen Highley provides the opportunity to be part of a dynamic team of knowledgeable lawyers and staff. We are looking for candidates who share our values of exceptional client service and mutual respect.
Deadline for submissions is Monday, January 6th, 2025.
For more information about Cohen Highley, please visit our website at ww.cohenhighley.com.
Cohen Highley LLP is an equal opportunity employer and is committed to promoting equality, diversity and inclusion in the workplace.
Job Types: Full-time, Permanent
Fillmore Riley LLP is a highly regarded and accomplished full-service law firm located in the heart of downtown Winnipeg. Our firm has been entrusted to work on some of the most complex and sophisticated transactions and litigation involving Canada’s most prominent companies, institutions and individuals.
We have an opening for an experienced Immigration Legal Assistant to assist at the partnership level. The incumbent will be able to take direction well, have detailed office and file organization skills and be self-motivated to work independently. The position is an in-office, in-person only position.
Responsibilities
Interacting with clients, by telephone and in-person
Prepare letters and other correspondence
Set meetings, organize lawyer calendar, prioritize tasks
Data Entry on government forms including forpermanent residence, work permits, status extensions, and criminal inadmissibility, etc.
Monitor changes to immigration forms, and government website updates,
Draft expense claims and organize deliveries
Prepare, coordinate and monitor employment advertisements for LMIAs for clients
Core Competencies
3 or more years of experience as an Immigration Legal Assistant
Sound judgment and strong problem solving skills
Excellent people and communications skills
Ability to learn quickly and retain complex information
Possess strong computer, online research and organizational skills
Excellent knowledge of the immigration websites
Eager to work in a fast-paced environment
Complete complex assignments with minimal supervision
Ability to multi-task and prioritize competing deadlines
Exercise critical thinking, with attention to detail and consistently produce high quality work
Reliability and strong attendance
What We Offer
Competitive salary that is commensurate with experience and skills
Exceptional benefits package, including extended health coverage, dental coverage and long term disability
Employee Family Assistance Plan (EFAP)
RRSP Matching Program
Comprehensive training and orientation program
Corporate gym membership rate
Shortened work day on Fridays during the summer months
Opportunity for community involvement through a variety of firm sponsorships and events
Fillmore Riley is committed to maintaining an inclusive work environment composed of people with diverse backgrounds, perspectives and identities. Reasonable accommodations are available to applicants with disabilities. We encourage applications from all qualified candidates.
Please forward your resume stating salary expectations to:
Fillmore Riley LLP 1700 - 360 Main Street Winnipeg, Manitoba R3C 3Z3 Attention: Ms. P. Kapilik E-Mail: recruiting@fillmoreriley.com
We thank all applicants in advance for their interest; however, only those under consideration will be contacted.
Nov 20, 2024
Full time
Fillmore Riley LLP is a highly regarded and accomplished full-service law firm located in the heart of downtown Winnipeg. Our firm has been entrusted to work on some of the most complex and sophisticated transactions and litigation involving Canada’s most prominent companies, institutions and individuals.
We have an opening for an experienced Immigration Legal Assistant to assist at the partnership level. The incumbent will be able to take direction well, have detailed office and file organization skills and be self-motivated to work independently. The position is an in-office, in-person only position.
Responsibilities
Interacting with clients, by telephone and in-person
Prepare letters and other correspondence
Set meetings, organize lawyer calendar, prioritize tasks
Data Entry on government forms including forpermanent residence, work permits, status extensions, and criminal inadmissibility, etc.
Monitor changes to immigration forms, and government website updates,
Draft expense claims and organize deliveries
Prepare, coordinate and monitor employment advertisements for LMIAs for clients
Core Competencies
3 or more years of experience as an Immigration Legal Assistant
Sound judgment and strong problem solving skills
Excellent people and communications skills
Ability to learn quickly and retain complex information
Possess strong computer, online research and organizational skills
Excellent knowledge of the immigration websites
Eager to work in a fast-paced environment
Complete complex assignments with minimal supervision
Ability to multi-task and prioritize competing deadlines
Exercise critical thinking, with attention to detail and consistently produce high quality work
Reliability and strong attendance
What We Offer
Competitive salary that is commensurate with experience and skills
Exceptional benefits package, including extended health coverage, dental coverage and long term disability
Employee Family Assistance Plan (EFAP)
RRSP Matching Program
Comprehensive training and orientation program
Corporate gym membership rate
Shortened work day on Fridays during the summer months
Opportunity for community involvement through a variety of firm sponsorships and events
Fillmore Riley is committed to maintaining an inclusive work environment composed of people with diverse backgrounds, perspectives and identities. Reasonable accommodations are available to applicants with disabilities. We encourage applications from all qualified candidates.
Please forward your resume stating salary expectations to:
Fillmore Riley LLP 1700 - 360 Main Street Winnipeg, Manitoba R3C 3Z3 Attention: Ms. P. Kapilik E-Mail: recruiting@fillmoreriley.com
We thank all applicants in advance for their interest; however, only those under consideration will be contacted.
About Us
Since its inception in 1981, Pace Law Firm has been committed to effecting positive change in clients' lives by expertly guiding them through the legal process while enhancing the overall client experience. Our firm prides itself on a “client-first” philosophy, supported by a team of 150 legal professionals across six offices, serving clients in over 38 languages.
We are seeking a skilled and driven Legal Assistant to join our Personal Injury team. In this role, you will provide vital legal and administrative support to our lawyers and staff, leveraging your legal knowledge to ensure accurate and efficient work in line with our firm’s standards.
Responsibilities
Review intake forms and draft file opening memos.
Maintain key documents, including Medical Brief Indexes and Undertaking Charts.
Manage requests for medical, liability, and employment documentation.
Process incoming mail and correspondence.
Deliver timely documentation to AB and Tort Adjusters.
Track denials and manage associated deadlines.
Communicate professionally with clients, witnesses, and opposing counsel.
Assist in case investigations, medical record reviews, and witness interviews.
Qualifications
2-3 years of experience in a legal environment.
Strong research and writing abilities.
Familiarity with OCF Forms.
Proficiency in Microsoft Office Suite and legal software.
Experience with case management software and e-filing systems.
Ability to work collaboratively and independently.
Benefits
Comprehensive Healthcare coverage.
Health Spending Account.
On-site parking.
Bonus Pay.
For more details about our benefits, please visit our website.
Pace Law Firm is an equal opportunity employer and welcomes applications from all qualified candidates. If you need accommodations during the application process, please contact HR at Hr@pacelawfirm.com .
Nov 05, 2024
Full time
About Us
Since its inception in 1981, Pace Law Firm has been committed to effecting positive change in clients' lives by expertly guiding them through the legal process while enhancing the overall client experience. Our firm prides itself on a “client-first” philosophy, supported by a team of 150 legal professionals across six offices, serving clients in over 38 languages.
We are seeking a skilled and driven Legal Assistant to join our Personal Injury team. In this role, you will provide vital legal and administrative support to our lawyers and staff, leveraging your legal knowledge to ensure accurate and efficient work in line with our firm’s standards.
Responsibilities
Review intake forms and draft file opening memos.
Maintain key documents, including Medical Brief Indexes and Undertaking Charts.
Manage requests for medical, liability, and employment documentation.
Process incoming mail and correspondence.
Deliver timely documentation to AB and Tort Adjusters.
Track denials and manage associated deadlines.
Communicate professionally with clients, witnesses, and opposing counsel.
Assist in case investigations, medical record reviews, and witness interviews.
Qualifications
2-3 years of experience in a legal environment.
Strong research and writing abilities.
Familiarity with OCF Forms.
Proficiency in Microsoft Office Suite and legal software.
Experience with case management software and e-filing systems.
Ability to work collaboratively and independently.
Benefits
Comprehensive Healthcare coverage.
Health Spending Account.
On-site parking.
Bonus Pay.
For more details about our benefits, please visit our website.
Pace Law Firm is an equal opportunity employer and welcomes applications from all qualified candidates. If you need accommodations during the application process, please contact HR at Hr@pacelawfirm.com .
**Position Summary: Legal Assistant with a Focus on Environmental and Municipal Law** York Region is seeking a skilled and dedicated Legal Assistant to provide comprehensive legal and administrative support within our Environmental and Municipal Law team. Reporting directly to the Senior Associate Counsel, this role involves drafting, managing, and coordinating legal documents and correspondence, while also handling practice management tasks to support the success of our legal services. This position offers a unique opportunity to work on municipal matters, infrastructure projects, and environmental initiatives while ensuring compliance with established regional and legal standards. **Key Responsibilities:** - **Legal Document Preparation:** Draft and prepare legal correspondence, bylaws, agreements, and affidavits related to environmental and municipal law matters, infrastructure projects, and commercial needs. - **Practice Management & Administration:** Maintain an organized filing system, handle schedules, arrange meetings, and provide backup for other legal team members as needed. - **Document Processing & Security:** Process, execute, and register legal documents while ensuring all communications and documentation maintain high standards of confidentiality and data protection. - **Internal & External Liaison:** Serve as a communication bridge between Counsel, department staff, external agencies, and the public, addressing inquiries and coordinating information flow. - **Problem Solving & Innovation:** Identify and implement best practices to enhance efficiency and effectiveness within the role. **Qualifications:** - **Education & Experience:** A post-secondary qualification in a Legal Assistant program or equivalent experience is required, with a minimum of five years in legal administrative roles. Experience in environmental or municipal law is an asset. - **Technical Proficiency:** Strong computer skills, particularly in MS Office and legal research platforms (Lexis Quicklaw, Westlaw), with excellent research and problem-solving abilities. - **Core Competencies:** Strong communication, customer service orientation, teamwork, self-management, adaptability, and organizational skills to balance multiple priorities in a fast-paced environment. **Additional Information:** - **Location & Hours:** 35 hours per week, Monday-Friday, 8:30 a.m. to 4:30 p.m. - **Application Deadline:** November 11, 2024, by 5:00 p.m. EST. York Region offers a diverse and inclusive work environment and is committed to accessibility in the recruitment process. For any accommodation requests, please contact careers@york.ca or call 1-877-464-9675 extension 75506. Apply today to be part of a dynamic team dedicated to serving our community with excellence in legal support.
Oct 30, 2024
Full time
**Position Summary: Legal Assistant with a Focus on Environmental and Municipal Law** York Region is seeking a skilled and dedicated Legal Assistant to provide comprehensive legal and administrative support within our Environmental and Municipal Law team. Reporting directly to the Senior Associate Counsel, this role involves drafting, managing, and coordinating legal documents and correspondence, while also handling practice management tasks to support the success of our legal services. This position offers a unique opportunity to work on municipal matters, infrastructure projects, and environmental initiatives while ensuring compliance with established regional and legal standards. **Key Responsibilities:** - **Legal Document Preparation:** Draft and prepare legal correspondence, bylaws, agreements, and affidavits related to environmental and municipal law matters, infrastructure projects, and commercial needs. - **Practice Management & Administration:** Maintain an organized filing system, handle schedules, arrange meetings, and provide backup for other legal team members as needed. - **Document Processing & Security:** Process, execute, and register legal documents while ensuring all communications and documentation maintain high standards of confidentiality and data protection. - **Internal & External Liaison:** Serve as a communication bridge between Counsel, department staff, external agencies, and the public, addressing inquiries and coordinating information flow. - **Problem Solving & Innovation:** Identify and implement best practices to enhance efficiency and effectiveness within the role. **Qualifications:** - **Education & Experience:** A post-secondary qualification in a Legal Assistant program or equivalent experience is required, with a minimum of five years in legal administrative roles. Experience in environmental or municipal law is an asset. - **Technical Proficiency:** Strong computer skills, particularly in MS Office and legal research platforms (Lexis Quicklaw, Westlaw), with excellent research and problem-solving abilities. - **Core Competencies:** Strong communication, customer service orientation, teamwork, self-management, adaptability, and organizational skills to balance multiple priorities in a fast-paced environment. **Additional Information:** - **Location & Hours:** 35 hours per week, Monday-Friday, 8:30 a.m. to 4:30 p.m. - **Application Deadline:** November 11, 2024, by 5:00 p.m. EST. York Region offers a diverse and inclusive work environment and is committed to accessibility in the recruitment process. For any accommodation requests, please contact careers@york.ca or call 1-877-464-9675 extension 75506. Apply today to be part of a dynamic team dedicated to serving our community with excellence in legal support.
About Us: Discover a Rewarding Career with Pace Law Firm
Founded in 1981, Pace Law Firm has been committed to creating positive outcomes for clients through experienced, compassionate legal representation. Known for our "client-first" approach, we’ve grown to serve clients in over 38 languages with a dedicated team of 150 legal professionals across six offices. We’re proud to redefine what clients expect from their legal experience.
Join Our Team: Receptionist Position in Kenora
We are currently seeking a Receptionist for our Kenora office. This flexible role offers both part-time and full-time options based on candidate availability.
Key Responsibilities:
Warmly greet and direct clients and visitors.
Answer, screen, and forward incoming calls, providing basic information as needed.
Assist with general inquiries from the public.
Maintain a presentable, tidy reception and public area at all times.
Schedule and confirm appointments, ensuring calendar accuracy.
Accept and manage mail and deliveries daily.
Enforce office security protocols at the reception desk.
Monitor office supplies and inventory.
Support client hospitality for meetings and other occasions.
Assist with additional administrative tasks, including filing, photocopying, transcribing, and faxing as needed.
Qualifications:
Previous experience in a customer-facing role.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Strong multitasking and time-management skills, with attention to prioritizing tasks.
Ability to act proactively and problem-solve effectively.
Job Type: Part-Time
Join Pace Law Firm and be part of a team where client service, professionalism, and career growth are at the forefront. Apply today to start your journey in making a meaningful impact.
Oct 25, 2024
Part time
About Us: Discover a Rewarding Career with Pace Law Firm
Founded in 1981, Pace Law Firm has been committed to creating positive outcomes for clients through experienced, compassionate legal representation. Known for our "client-first" approach, we’ve grown to serve clients in over 38 languages with a dedicated team of 150 legal professionals across six offices. We’re proud to redefine what clients expect from their legal experience.
Join Our Team: Receptionist Position in Kenora
We are currently seeking a Receptionist for our Kenora office. This flexible role offers both part-time and full-time options based on candidate availability.
Key Responsibilities:
Warmly greet and direct clients and visitors.
Answer, screen, and forward incoming calls, providing basic information as needed.
Assist with general inquiries from the public.
Maintain a presentable, tidy reception and public area at all times.
Schedule and confirm appointments, ensuring calendar accuracy.
Accept and manage mail and deliveries daily.
Enforce office security protocols at the reception desk.
Monitor office supplies and inventory.
Support client hospitality for meetings and other occasions.
Assist with additional administrative tasks, including filing, photocopying, transcribing, and faxing as needed.
Qualifications:
Previous experience in a customer-facing role.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Strong multitasking and time-management skills, with attention to prioritizing tasks.
Ability to act proactively and problem-solve effectively.
Job Type: Part-Time
Join Pace Law Firm and be part of a team where client service, professionalism, and career growth are at the forefront. Apply today to start your journey in making a meaningful impact.
Drive your Career!
We love our cars, but it’s the people behind them who make them what they are. To market, sell, and service great cars, we need great people. That’s why at Volkswagen Group Canada, we are passionate about our cars and our brand and foster this same passion and drive in our people. We know that the right people in the right positions can do incredible things, and we love making that happen.
We are currently looking for a Legal and HR Business Assistant (12 month contract) at our Corporate Offices in Ajax, ON
The successful candidate will serve as the legal administrative and financial coordinator for the Legal, Government and Regulatory Affairs (“LGRA”) team. The successful candidate will also serve as the Business Assistant to the Chief Human Resources Officer (CHRO) on a regular basis.
**This is a hybrid flex model.**
Responsibilities:
Legal, Government & Regulatory
Assistance with litigation and corporate files, including preparation of settlement payment requests and coordination of settlement funds, updating files on share drive. Managing status of legal pending account and meeting with finance on a regular basis to report
Processing invoices and litigation claim backs
Assisting with year-end activities, including drafting of audit inquiry letters and account accruals
Administrative filings, including quarterly Stewardship filings
Preparation of department purchase orders
Other general administrative tasks for LGRA team, including but not limited to mail collection, meeting scheduling, coordination and tracking of annual trainings, filing of documents on shared drive, maintenance of LGRA team generic email addresses and intranet
Human Resources
Prepare and coordinate key internal and external meetings on behalf of the CHRO, manages schedules, agenda topics, communication, and action plans, all follow ups as required
Effectively manage on a timely basis: expenses, calendar & travel management, correspondence, company car/IT concerns, teleconference set-up, appointment booking, translation ad hoc requests, etc.
Research and respond to external vendors and inquiries on behalf of CHRO as directed
HR team tracking of vacation, absences, requests, and act as delegate for CHRO in approvals for same (currently Dayforce and Concur)
Serves as point of contact for the CHRO in her absence
Manages purchasing process for HR (POs, KSRM, Shopping carts, payment of invoices, etc.)
Manage HR vendor contracts to monitor expiry dates and/or renewal needs
Monitor and manage the tracking of departmental budget, accruals, and respective expenses in collaboration with Controlling.
Monitor HR Inbox at minimum 2x/daily and respond to, or redirect inquiries, as needed.
Qualifications:
Legal Assistant Degree/College Diploma and or equivalent work experience
5+ years of experience supporting senior leadership, prior experience as a Legal Assistant and supporting a busy department.
Prior experience managing budgets and understanding management of pending accounts is a must.
Strong organizational skills and ability to juggle multiple demands
Strong computer skills - word processing/spreadsheet management/exceptional excel skills
Strong communication skills - interpersonal and written
Ability to work independently and as part of team
Resourceful and comfortable working under minimal supervision
What you’ll get in return:
A flexible and collaborative team dynamic
Opportunities for development
Opportunities to participate in exciting company events that give back to the community
Competitive employer paid benefits and overall compensation package
And much more!
Please note that we appreciate the interest of all candidates, however only those under consideration will be contacted.
Volkswagen Group Canada Inc. is committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, family status, gender identity, gender expression, national origin, age, disability or any other characteristic protected by federal, or local laws. Volkswagen Group Canada Inc. is committed to providing accommodations for people with disabilities during all phases of the hiring process including the application process. If you require an accommodation because of a disability, we will work with you to meet your needs. Applicants need to make their needs known in advance. If you are selected for an interview and require an accommodation, you are encouraged to advise the Recruiter who will consult with you to determine an appropriate accommodation. #LI-Hybrid #LI-LD1
Oct 25, 2024
Full time
Drive your Career!
We love our cars, but it’s the people behind them who make them what they are. To market, sell, and service great cars, we need great people. That’s why at Volkswagen Group Canada, we are passionate about our cars and our brand and foster this same passion and drive in our people. We know that the right people in the right positions can do incredible things, and we love making that happen.
We are currently looking for a Legal and HR Business Assistant (12 month contract) at our Corporate Offices in Ajax, ON
The successful candidate will serve as the legal administrative and financial coordinator for the Legal, Government and Regulatory Affairs (“LGRA”) team. The successful candidate will also serve as the Business Assistant to the Chief Human Resources Officer (CHRO) on a regular basis.
**This is a hybrid flex model.**
Responsibilities:
Legal, Government & Regulatory
Assistance with litigation and corporate files, including preparation of settlement payment requests and coordination of settlement funds, updating files on share drive. Managing status of legal pending account and meeting with finance on a regular basis to report
Processing invoices and litigation claim backs
Assisting with year-end activities, including drafting of audit inquiry letters and account accruals
Administrative filings, including quarterly Stewardship filings
Preparation of department purchase orders
Other general administrative tasks for LGRA team, including but not limited to mail collection, meeting scheduling, coordination and tracking of annual trainings, filing of documents on shared drive, maintenance of LGRA team generic email addresses and intranet
Human Resources
Prepare and coordinate key internal and external meetings on behalf of the CHRO, manages schedules, agenda topics, communication, and action plans, all follow ups as required
Effectively manage on a timely basis: expenses, calendar & travel management, correspondence, company car/IT concerns, teleconference set-up, appointment booking, translation ad hoc requests, etc.
Research and respond to external vendors and inquiries on behalf of CHRO as directed
HR team tracking of vacation, absences, requests, and act as delegate for CHRO in approvals for same (currently Dayforce and Concur)
Serves as point of contact for the CHRO in her absence
Manages purchasing process for HR (POs, KSRM, Shopping carts, payment of invoices, etc.)
Manage HR vendor contracts to monitor expiry dates and/or renewal needs
Monitor and manage the tracking of departmental budget, accruals, and respective expenses in collaboration with Controlling.
Monitor HR Inbox at minimum 2x/daily and respond to, or redirect inquiries, as needed.
Qualifications:
Legal Assistant Degree/College Diploma and or equivalent work experience
5+ years of experience supporting senior leadership, prior experience as a Legal Assistant and supporting a busy department.
Prior experience managing budgets and understanding management of pending accounts is a must.
Strong organizational skills and ability to juggle multiple demands
Strong computer skills - word processing/spreadsheet management/exceptional excel skills
Strong communication skills - interpersonal and written
Ability to work independently and as part of team
Resourceful and comfortable working under minimal supervision
What you’ll get in return:
A flexible and collaborative team dynamic
Opportunities for development
Opportunities to participate in exciting company events that give back to the community
Competitive employer paid benefits and overall compensation package
And much more!
Please note that we appreciate the interest of all candidates, however only those under consideration will be contacted.
Volkswagen Group Canada Inc. is committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, family status, gender identity, gender expression, national origin, age, disability or any other characteristic protected by federal, or local laws. Volkswagen Group Canada Inc. is committed to providing accommodations for people with disabilities during all phases of the hiring process including the application process. If you require an accommodation because of a disability, we will work with you to meet your needs. Applicants need to make their needs known in advance. If you are selected for an interview and require an accommodation, you are encouraged to advise the Recruiter who will consult with you to determine an appropriate accommodation. #LI-Hybrid #LI-LD1
Taylor Janis LLP
Vancouver, British Columbia, Canada
Taylor Janis LLP is a boutique employment law firm with offices in Edmonton, Calgary, and Vancouver.
We are a collegial law firm and are currently looking for an enthusiastic, service-oriented Legal Assistant/Receptionist to join our Vancouver Office who shares our passion for providing quality legal services within a team of dedicated lawyers and staff.
JOB TYPE
Legal Assistant/Receptionist
Job Type: Full-time, Vancouver Office
REQUIREMENTS AND CANDIDATE ASSETS
The ideal candidate will:
Have a Legal Assistant Diploma or Certificate;
Have developed professional communication skills;
Have strong organizational skills with an emphasis on attention to detail;
Have a positive attitude and be willing to take initiative; and
Be self-motivated and can work independently but also value a team-based environment.
RESPONSIBILITIES
Processing all relevant incoming and outgoing mail and email;
Preparing and maintaining a diarizing system for court dates, questionings, meetings and appointments;
Tracking the lawyer’s billing statistics, including retainers received and overdue/unpaid accounts;
Scheduling appointments and meetings and preparing documentation for those appointments and meetings;
Assisting clients over the phone and via email with requests for updates on file matters and information on billing matters;
Scheduling court runners and couriers;
Maintaining client files;
Answering reception telephones; and
Assisting couriers and other guests that attend the office from time to time.
WHAT’S IN IT FOR YOU?
Access to keen mentorship in a collegial and welcoming environment in order to develop the skills and knowledge needed;
Work in an interesting, rewarding, and ever-changing area of the law;
Competitive pay;
Benefits; and
Casual dress code.
Oct 23, 2024
Full time
Taylor Janis LLP is a boutique employment law firm with offices in Edmonton, Calgary, and Vancouver.
We are a collegial law firm and are currently looking for an enthusiastic, service-oriented Legal Assistant/Receptionist to join our Vancouver Office who shares our passion for providing quality legal services within a team of dedicated lawyers and staff.
JOB TYPE
Legal Assistant/Receptionist
Job Type: Full-time, Vancouver Office
REQUIREMENTS AND CANDIDATE ASSETS
The ideal candidate will:
Have a Legal Assistant Diploma or Certificate;
Have developed professional communication skills;
Have strong organizational skills with an emphasis on attention to detail;
Have a positive attitude and be willing to take initiative; and
Be self-motivated and can work independently but also value a team-based environment.
RESPONSIBILITIES
Processing all relevant incoming and outgoing mail and email;
Preparing and maintaining a diarizing system for court dates, questionings, meetings and appointments;
Tracking the lawyer’s billing statistics, including retainers received and overdue/unpaid accounts;
Scheduling appointments and meetings and preparing documentation for those appointments and meetings;
Assisting clients over the phone and via email with requests for updates on file matters and information on billing matters;
Scheduling court runners and couriers;
Maintaining client files;
Answering reception telephones; and
Assisting couriers and other guests that attend the office from time to time.
WHAT’S IN IT FOR YOU?
Access to keen mentorship in a collegial and welcoming environment in order to develop the skills and knowledge needed;
Work in an interesting, rewarding, and ever-changing area of the law;
Competitive pay;
Benefits; and
Casual dress code.
Our Client, a reputable and successfully growing firm, is seeking a Tort Legal Assistant to join their North York office. The ideal candidate will have a minimum of four years’ relevant experience and the ability to multitask effectively. This firm prioritizes both their team members' well-being, and professional growth, making you feel supported. Enjoy the perfect balance of flexibility and collaboration with our hybrid work model: two days in a vibrant office environment, and three days from the comfort of your home. Be a part of a firm that truly takes care of its own, offering you the opportunity to thrive. Elevate your career and apply now!
Salary: Up to $75K (Based on Experience)
Qualifications
4+ years' in Plaintiff Tort Personal Injury is required.
A Legal Assistant Diploma is an asset
Working knowledge of Court and LAT procedures
The ability to manage a large volume of documents and work in a fast paced environment
Excellent problem-solving skills
Strong technical skills and proficient in Microsoft Office and Outlook
Key Responsibilities
Draft and review outgoing correspondence and legal documents
Manage and maintain paper and electronic files and update legal information in electronic database.
Compile, organize, and review legal data and information for accuracy and completeness and detect and report issues.
Notify appropriate parties regarding incoming correspondence and distribute memos to corresponding internal parties.
Establish deadlines and priorities.
Other duties as assigned.
How to Apply: To apply, please forward your resume to Sabrina at sabrina@cartelinc.com
Oct 19, 2024
Full time
Our Client, a reputable and successfully growing firm, is seeking a Tort Legal Assistant to join their North York office. The ideal candidate will have a minimum of four years’ relevant experience and the ability to multitask effectively. This firm prioritizes both their team members' well-being, and professional growth, making you feel supported. Enjoy the perfect balance of flexibility and collaboration with our hybrid work model: two days in a vibrant office environment, and three days from the comfort of your home. Be a part of a firm that truly takes care of its own, offering you the opportunity to thrive. Elevate your career and apply now!
Salary: Up to $75K (Based on Experience)
Qualifications
4+ years' in Plaintiff Tort Personal Injury is required.
A Legal Assistant Diploma is an asset
Working knowledge of Court and LAT procedures
The ability to manage a large volume of documents and work in a fast paced environment
Excellent problem-solving skills
Strong technical skills and proficient in Microsoft Office and Outlook
Key Responsibilities
Draft and review outgoing correspondence and legal documents
Manage and maintain paper and electronic files and update legal information in electronic database.
Compile, organize, and review legal data and information for accuracy and completeness and detect and report issues.
Notify appropriate parties regarding incoming correspondence and distribute memos to corresponding internal parties.
Establish deadlines and priorities.
Other duties as assigned.
How to Apply: To apply, please forward your resume to Sabrina at sabrina@cartelinc.com