Legal Assistant

The Legal Administrative Assistant will serve as key personnel in the Legal Department and provide primary support to Kia Canada’s General Counsel and secondary support to the litigation team.

This role would be suitable for a detail-oriented self-starter who is comfortable and confident in a fast-paced environment with excellent organizational skills.

Key Responsibilities

• Schedule and confirm appointments, meetings, event preparation.

• Maintain and organize electronic filing system.

• Receive, process and schedule departmental mail – incoming & outgoing.

• Review and prepare requests for standard legal documentation – i.e. NDAs, Releases, Resolutions etc.

• Process, manage and coordinate payment of all legal invoices using accounting software.

• Oversee the Legal Department budget and process expenses.

• Prepare quarterly and annual reports (financial and litigation)

• Record and track contracts sent and follow-up requests, as necessary.

• Monitor the Privacy Inbox and initiate information gathering process with the Privacy Committee

• Gather information and coordinate routine inquiries from external and internal sources.

• Connect with the litigation team and update the litigation tracker on a weekly basis.

• Manage litigation tickler system and litigation calendars

• Administer litigation file opening and closing procedures according to departmental guidelines

• Other legal administrative duties in support of the Legal Department as they arise

Skills / Knowledge / Experience / Education Required

• Advanced knowledge of Microsoft Word, Office, Excel, Outlook and PowerPoint

• 3+ years of experience working as an administrative/executive assistant at a law firm or in-house environment

• Detail oriented and organized with a high level of accuracy

• Ability to take initiative and perform tasks independently

• Bilingual in French and English is an asset.