Executive Assistant, Legal & External Affairs

“Energizing the Future.”

TransAlta owns, operates, and develops a diverse fleet of electrical generation assets in Canada, the United States, and Australia, providing municipalities, industries, and businesses with safe, low-cost, and reliable clean electricity. For over 111 years, TransAlta has been a responsible operator and proud community member where its employees work and live. We are committed to fostering a dynamic, productive, and safe work environment. Our employees contribute to a diverse, open, and transparent culture with clear accountabilities, strong leadership, and challenging opportunities for personal career growth.

For more information about TransAlta, visit our website at, www.transalta.com.

Our Commitment to Equity, Diversity, and Inclusion

It is our collective mission to ensure that every single employee feels a sense of inclusion and belonging and can show up to work as their true authentic self. TransAlta is committed to hiring a diverse workforce including women, Indigenous Peoples, persons with disabilities, members of visible minorities, and members of the LGBTQ2+ community. TransAlta believes that diversity enhances the quality of its performance, is an essential element of effective corporate governance, and cultivates a strong workplace culture.

ABOUT THE ROLE

We are looking to hire an experienced Executive Assistant to support the Executive Vice President, Legal & External Affairs. As the Executive Assistant, you will be accountable for providing confidential executive administrative support to this leader of TransAlta's business. Your role will manage all aspects of the Executive’s office of Legal, Corporate Secretarial and External Affairs, including handling confidential and sensitive matters with professionalism and the highest level of discretion, as well as consistently demonstrating efficient time management and initiative.

As an Executive Assistant, you will possess strong organization and communication skills, the ability to balance wide variety of competing responsibilities, and be adept at communicating with employees at all levels including senior executives and board members and external stakeholders. You will also have the ability to work independently and proactively or as a team member in a busy and dynamic environment.

This role is in person based out of our Head Office in Downtown Calgary.

WHAT YOU WILL DO

• Accountable for preparation of correspondence, as well as internal reports, Board materials and executive deliverables.
• Assist with budget preparation, tracking and updating.
• Accountable for tracking key commitments, maintaining calendars, and inbox maintenance, as well as notification of upcoming deadlines.
• Develops and maintains strong relationships with Executive Assistants and Administrative Assistants across the organization
• Model cultural leadership and support the EVP and culture champion in executing and tracking culture goals, contributing to enhancing the existing strong culture of the team

WHAT WE NEED FROM YOU

• Ability to work with a high degree of professionalism, discretion, and personal initiative in a dynamic, rapid paced environment
• Well-developed organization skills, able to manage multiple demands and work within tight deadlines
• Self-motivated with the ability to work with others effectively in a team
• Strong written and verbal communication skills
• Must have an extremely strong ability to assess organizational needs, understand the history of the organization, and adapt to and manage change
• Minimum 5 years of administrative assistant experience, preferably in a Legal or Executive level capacity as an executive support role
• Business Office Administration Certificate or Diploma
• Proficient with Microsoft Office - Word, Excel, Power Point, Outlook, Calendar Management, SharePoint, and SAP

We offer our employees comprehensive and flexible benefits, competitive compensation, annual incentives, and a rewards program.

To learn more about we can energize your future, check out our new Employee Experience Booklet.

Become part of our TransAlta team today! We look forward to reviewing your application. All applications will be reviewed in a timely manner to the best of our abilities. We appreciate your patience and understanding during the recruitment process.