Legal Assistant

  • York Region
  • Newmarket, Ontario, Canada
  • Jan 11, 2025
Full time Legal Assistant Legal Support Legal Secretary

Job Description

Position: Legal Assistant

Status: Regular Full-Time
Type of Position: Replacement (Immediate Start)
Salary: $72,847.00 - $82,745.00 annually
Department: York Region → Legal & Court Services → Legal Services
Location: Hybrid work opportunities may apply
Primary Office: Legal Services - 17250 Yonge Street, Newmarket, ON L3Y 6Z1, Canada

Position Purpose

Reporting to Senior Counsel in the Construction Law Group, the Legal Assistant provides confidential legal and administrative support. This includes preparing correspondence and legal documents for all lawyers and the law clerk within the Construction Law Group.

Major Responsibilities

  • Draft and prepare agreements, contracts, statements, affidavits, corporate searches, correspondence, and documentation related to construction and procurement matters.

  • Administer and process legal documents, ensuring protection of the Region’s legal and financial interests; coordinate signatures, execution, and registration of documents and agreements.

  • Assist in drafting and preparing confidential correspondence, documents, and reports.

  • Maintain filing systems, precedents, and records to ensure accuracy; assist with records management using Versatile.

  • Produce and distribute documents while maintaining security and confidentiality of information.

  • Ensure receipt and appropriate distribution of Regional fees and charge monies.

  • Act as a communications link between Counsel staff, cross-departmental teams, politicians, external agencies, and the public.

  • Participate in meetings, staff committees, and workgroups as assigned.

  • Ensure that legal services provided align with Regional customer service standards.

  • Perform other duties as assigned to support Branch and Department objectives.

Qualifications

  • Successful completion of post-secondary education in a Legal Assistant Program or an equivalent combination of education and experience.

  • Minimum of 5 years of legal administrative experience in a private or public law practice.

  • In-depth knowledge of preparing legal documents, contracts, agreements, records, and file systems.

  • Proficient in clerical and administrative practices.

  • Strong knowledge and demonstrated ability in corporate core competencies: customer service, communication, teamwork, initiative/self-management, accountability, and adaptability.

  • Proficiency in MS Office software applications.

  • Demonstrated ability to research and resolve issues effectively.

Key Details

  • Weekly Hours: 35

  • Scheduled Shifts: 8:30 AM - 4:30 PM

  • Closing Date: January 22, 2025

  • Union: Non-Union Staff

How to Apply

Please submit your application online by 5:00 PM EST on the closing date. While we thank all applicants for their interest, only candidates selected for interviews will be contacted via email.

York Region is an equal opportunity employer committed to an inclusive and accessible recruitment process. If you require accommodations under the Human Rights Code, including accessible formats and communication supports, please email careers@york.ca or call 1-877-464-9675 extension 75506. Accommodations are available throughout the recruitment and employment process.