4 jobs found

Job Overview We are seeking a dedicated and detail-oriented Legal Assistant to join our dynamic legal team. The ideal candidate will provide essential support to three+ lawyers and contribute to the smooth operation of our office. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks effectively in a fast-paced environment. Required Skills The successful applicant must have: Excellent Microsoft office computer skills Word (including tables, mail merges, styles, tracking, formatting) Excel (including creating and editing spreadsheets, researching formatting issues and formulas, troubleshooting) Outlook PowerPoint (including formatting & editing, troubleshooting) Excellent Adobe Acrobat Pro skills, including ability to use security features, tabs and to create pdf briefs, and other submissions for filing with labour boards and tribunals Excellent organizational skills and attention to detail Formal training as a legal assistant and/or experience working for a law firm or in-house legal department Knowledge of the labour movement and unions an asset Bilingualism (English/French) an asset Experience with Legal Tracker or similar case management software a strong asset The successful applicant will be part of the union’s Canadian National Office and work in a team of six lawyers, an articling student and two Legal assistants. Duties include: Providing legal support to three+ lawyers or up to six lawyers & articling student during times when other legal assistant is absent Administrative and organizational support for the work of the department, including lawyers' calendars, travel bookings and filing of expenses Using and understanding standard forms, procedural rules for filing, and related practices of various statutory tribunals such as Ontario Labour Relations Board, Human Rights Tribunals and Canada Industrial Relations Board Finalizing documents and arranging for service and filings in accordance with strict and sometimes overlapping deadlines Preparing and copying litigation materials precisely and on short notice Upkeep and filing of Board Certificates – electronically and manually Upkeep of legal library on a weekly basis, including interfiling subscription updates and tracking legal materials received and verifying accuracy of invoices from legal publishers; monitoring subscriptions for department (distribution, suspension, use & review) Binding documents into books with electric and manual binding equipment (requires standing for extended periods) Receiving and reviewing outside lawyers’ invoices for accuracy and compliance with USW policies and procedures (including reporting of hours and hourly rates); preparing all associated correspondence and reports and providing those to USW Lawyer and sending same to headquarters with memo from lawyer approving and requesting payment At the request of USW Legal Department, communicating with law firms about issues associated with billing, including accuracy and rates; communicating with headquarters about outstanding accounts and payments Drafting correspondence, editing and copy editing, formatting, finalizing Preparing affidavits of service and arranging for Process Servers Proofreading of legal and general documents, and documents from other departments Effectively using Outlook calendars to communicate, schedule and organize within department Assisting with schedules to ensure deadlines are adhered to Setting up conference calls & videoconferences (mostly using Zoom) and booking meeting rooms using Outlook Assisting with conference arrangements and registration (occasional travel opportunities) Sorting & distributing incoming department mail, processing outgoing mail Handling incoming and outgoing courier packages Assisting with collating and stuffing bulk mailings, and occasionally with office-wide outgoing mail Maintaining accurate and up-to-date electronic contact information Posting department documents and information to the website Monitoring website to ensure up-to-date info for the legal department Preparing responses to articling applications and all subsequent correspondence and binders needed during the application process each year Maintaining electronic and physical filing and storage system(s) Lifting and moving bankers’ boxes containing large files, while arranging file room and archiving files Opening new files, both electronically and manually Maintaining electronic records in database on-line and managing storage of thousands of archived files at Iron Mountain (sending, retrieving, reviewing for shredding) Maintaining confidentiality of files and information covered by solicitor-client privilege Scanning documents for electronic storage Photocopying, including occasional use of production copiers Maintenance of stationery cupboard, including facsimile, printer, and photocopier supplies & ordering supplies as needed Providing reception relief on a rotation basis, and as needed during absence of receptionist Providing general office support or support for other Departments as requested by or through Office Coordinator or Administrative Assistant The successful applicant must have a professional and courteous personality, and respond positively to members, callers and visitors at the office. Must be capable of a high level of accuracy and the ability to prioritize in this deadline-oriented department. Collaboration, cooperation and the ability to work closely with other legal support staff are key. We require a willingness and ability to discuss, evaluate, initiate, review and revise procedures in a professional manner. Demonstrate a willingness to undertake training to learn new databases, software, or processes. Must be capable of maintaining confidentiality and security of documents, files and offices. Must be able to handle occasional receptionist duties in an effective and tactful manner, and to ensure security and protocol routines are adhered to. All department support staff are expected to use initiative and organizational skills to help ensure the department's smooth running. USW is committed to employment equity and encourages applications from members of equality seeking groups, including women, people of colour, Indigenous people, people with disabilities, as well as members of the 2SLGBTQIA+ community.

Taylor Janis LLP is a boutique employment law firm with offices in Edmonton, Calgary, and Vancouver. We are a collegial law firm and are currently looking for an enthusiastic, service-oriented Legal Assistant/Receptionist to join our Vancouver Office who shares our passion for providing quality legal services within a team of dedicated lawyers and staff. JOB TYPE Legal Assistant/Receptionist Job Type: Full-time, Vancouver Office REQUIREMENTS AND CANDIDATE ASSETS The ideal candidate will: Have a Legal Assistant Diploma or Certificate; Have developed professional communication skills; Have strong organizational skills with an emphasis on attention to detail; Have a positive attitude and be willing to take initiative; and Be self-motivated and can work independently but also value a team-based environment. RESPONSIBILITIES Processing all relevant incoming and outgoing mail and email; Preparing and maintaining a diarizing system for court dates, questionings, meetings and appointments; Tracking the lawyer’s billing statistics, including retainers received and overdue/unpaid accounts; Scheduling appointments and meetings and preparing documentation for those appointments and meetings; Assisting clients over the phone and via email with requests for updates on file matters and information on billing matters; Scheduling court runners and couriers; Maintaining client files; Answering reception telephones; and Assisting couriers and other guests that attend the office from time to time. WHAT’S IN IT FOR YOU? Access to keen mentorship in a collegial and welcoming environment in order to develop the skills and knowledge needed; Work in an interesting, rewarding, and ever-changing area of the law; Competitive pay; Benefits; and Casual dress code.

We are looking for a receptionist/legal assistant with experience to work at a firm that handles real estate, wills, estates, family and corporate law. Duties will include answering the phone, opening files, performing searches, drafting legal documents, etc. Please email your resume or drop off in person at 1101 Henderson Hwy, Winnipeg, MB. Education Requirement: completion of Legal Assistant Diploma or equivalent experience in the legal field. Experience in real estate law is an asset

The Ministry of the Attorney General requires a highly organized and proactive individual to provide full administrative assistance to Managers and/or Deputy Directors in the Crown Law Office-Civil Division. The Branch: Crown Law Office - Civil (CLOC) is responsible for providing litigation and advisory services to various government bodies. CLOC has close to 100 counsel and opens on average 1,300 new files a year. The members of the advisory services group act as solicitors for the ministry of the Attorney General and also provide legal advice to other ministries and agencies on a broad spectrum of legal issues with government-wide significance. Counsel in the litigation services group provide legal representation of the Crown, its ministries, agencies, boards and commissions in a wide variety of matters involving issues of public importance in all levels of courts. Note: There is one temporary position available for 12 months with possible extension. This position could entail working with Managers or Deputy Directors. OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace. We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions. Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service. We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code . Refer to the "How to apply" section if you require a disability-related accommodation. What can I expect to do in this role? In this position, you will: Provide secretarial, administrative and clerical support services to Managers and/or Deputy Directors. Prepare, update and coordinate the production, approvals and distribution of human resources, administrative and financial documents. Provide assistance with coordination of facilities and accommodation requirements for the office. Organize, track and schedule meetings and office events as required by management. Track and schedule managers' schedules. Provide backup support for the receptionist and other administrative assistants as required. Maintain filing systems. Respond to or redirect inquiries as required. How do I qualify? Essential Skills and Knowledge You can obtain knowledge and understanding of the Crown Law Office - Civil's role, objectives and activities. You have knowledge of and experience with secretarial functions, administrative methods and established internal office procedures. You have knowledge of administrative, human resources and basic accounting policies, guidelines and procedures. You are proficient with standard software applications such as Word, Excel, PowerPoint, Adobe Acrobat, and MS Forms to produce, track or create correspondence, summary reports, spreadsheets, and statistical reports. You can operate and maintain office equipment such as photocopiers, facsimiles, printers, and binding machines to copy, fax, print and bind material/information. Typing to 50 wpm. Communication and Interpersonal Skills You can: Provide quality and timely service to internal and external clients (example: senior management, counsel, staff and vendors). Work independently with minimal guidance. Work with a high degree of tact, initiative and judgement when dealing with staff or handling confidential human resources information. Draft or compose letters for managers, or emails to staff regarding administrative or procedural changes. Organization and Problem-Solving Skills You can: Coordinate the activities and maintain the filing systems. Set priorities to meet conflicting demands. Work in a high pressure environment. Produce work accurately and in a timely fashion. Gather information to assess the concern and urgency of the problem. 1 English Temporary, duration up to 12 months, 720 Bay St, Toronto, Toronto Region, Criminal Record Check