Legal Assistant

Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada’s most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary.

Our Culture:

At Cassels, our mission is to attract, retain and promote individuals of exceptional ability and talent from as broad a range of backgrounds as possible. We offer meaningful career opportunities, invest in professional growth, and foster an inclusive environment. Our Firm’s success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all.

Role Overview:

Our Toronto office is currently recruiting for a Legal Assistant with litigation experience to work in our commercial litigation group providing a variety of routine legal, executive, and administrative duties. This role requires a candidate who has exceptional communication skills when dealing with lawyers, firm personnel, clients, and third parties.

The successful candidate will be responsible for:

• Preparing legal documents from written and oral instructions and precedents.
• Drafting routine correspondence on behalf of lawyers.
• Applying proofreading and editing skills to documents and correspondence.
• Obtaining information and instructions from clients and forwarding to lawyer.
• Assisting in management of lawyer’s practice, i.e., opening files, arranging meetings, scheduling hearing dates with government bodies and/or representatives, arranging travel and/or accommodations.
• Managing bring forward system and keeping lawyer apprised of matters in office.
• Assembling of affidavits, motion records, factums and books of authorities.
• Drafting of basic pleadings.
• Coordinating with process servers regarding service and filing of court materials.
• Coordinating with court offices regarding trial and motions bookings and related court material filings.
• Drafting cover/service letters and coordinating delivery of documents.
• Coordinating and monitor administrative functions to ensure completion of work accurately and within established time frames.
• Providing support to other lawyers and staff as required and requested.

The successful candidate must have the following education, experience and/or demonstrated skills:

• College Diploma in Legal Administration.
• A minimum of 3 years legal assistant experience in a similar environment. Experience in construction is considered an asset.
• Proficient in MS Office with strong computer skills in Microsoft Word, Excel and PowerPoint.
• Knowledge of Automated Civil Litigation (ACL).
• Experience with court material filings.
• Knowledge and familiarity with CaseLines.
• Ability to work with minimal supervision, as well as part of a collegial and outgoing team.
• Exceptional administrative and organizational skills.
• Be flexible, work under pressure and adapt to changing situations easily.
• Juggle multiple priorities, meet deadlines and exhibit sound judgment.
• Maintain accuracy with a high attention to detail.
• Exceptional communication skills (both verbal and written) when dealing with lawyers, firm personnel, clients, and third parties.
• Adaptable to changing priorities in a fast-paced environment.
• Embrace innovation and process improvement, including early adoption of new technology.

Employment Type: Permanent, Full-Time

What we offer:

• Competitive compensation + Extended Health & Dental Care
• RRSP Matching Program
• Education/tuition allowance
• Fitness Reimbursement Program
• Diversity and Inclusion Centric Culture
• A Culture of Wellness: Cassels recognizes the importance of wellness and provides a comprehensive program that addresses the mental and physical well-being of our employees by providing resources, services, training and support on an ongoing basis.
• A fully stocked kitchen with healthy snacks, plus coffee, tea, and drinks throughout the year.
• A business casual dress code (client/day specific)
• Employee referral bonus.
• A hybrid work environment

Cassels is an equal opportunity employer with a strong commitment to diversity, inclusion, equity and an accessible environment. It is our priority to remove barriers to provide equal access to employment. We strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, people from gender and sexually diverse communities and/or people with intersectional identities. All qualified candidates are encouraged to apply, and we will provide appropriate accommodation for candidates with disabilities or accessibility needs throughout the recruitment process, upon request. Please contact our recruiter for any questions, accommodations or specific requests.

We wish to thank all applicants for their interest, however, only candidates selected for interviews will be contacted. We regret that we are unable to respond to individual inquiries about application status, unless required for accommodation purposes.