Legal Assistant

Are you passionate about the law? If you thrive in a team environment where your attention to detail, ability to take initiative and client service skills are key, come join us as a Legal Assistant!

We are looking for motivated and positive new members to join our team, who thrive on keeping others organized and providing excellent service. We are seeking an experienced Legal Assistant to work independently and ensure that all tasks and requests are completed accurately and in a timely fashion. Your success will be measured by your ability to achieve timely results in the context of a respectful, inclusive and service-minded style.

What will you do?

• Prepare and proofread legal and administrative documents
• Carry out file management processes, including maintaining and organizing legal files, both electronically and hardcopy
• Manage a bring forward system for a legal practice (i.e. a diarization system)
• Compile and prepare pleadings, trial binders, factums, briefs and other information packages
• Respond to telephone inquiries from City of Edmonton contacts and the public
• Obtain and prepare meeting agendas and schedule and prepare for meetings
• Conduct Land Title/Registry searches and register documents at Land Titles
• Create cheque requisitions and other forms of payment, including related follow-up
• Enter data into various software systems and programs, including transcription from oral and hand-written copies and creating miscellaneous forms, documents, labels, etc.
• Prepare and distribute correspondence
• Gather and prepare information for reports, audits, and other documents
• Responsible for ongoing calendar management
• Provide support to the team as required
• Additional related duties as assigned

• Completion of the twelfth (12th) school grade
• Successful completion of a related Office Assistant; Legal Major, Certificate program from an approved business school/college. A Legal Assistant/Paralegal Diploma will also be considered
• Minimum of three (3) years of experience working as a Legal Assistant

Assets:

• Experience with electronic document management systems

Skills required for success:

• Litigation experience is required
• Experience with Alberta Rules of Court and Civil Litigation is required
• Ability to act with discretion and good judgment in regards to confidentiality
• Working knowledge of Gmail, Google Calendar, Google Drive, and Microsoft Office (including Word and Excel)
• Proficient and accurate typing skills, including spelling, grammar, and punctuation
• Excellent organization and file management skills
• Ability to work independently and manage complex workloads with high attention to detail
• Ability to prioritize tasks from multiple sources
• Alignment to our Cultural Commitments and Leadership Competencies (https://bit.ly/4brRrXm)
• Embracing a culture of equity, diversity, reconciliation and inclusion
• Applicants may be tested

Conditions of Employment:

• Hire is dependent on a Criminal Records Check (CRC) security clearance that is satisfactory to the City of Edmonton and is a requirement of this position. There may be a cost associated with this requirement.

Work Environment:

• Note: This position may be eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52.
• The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact employment@edmonton.ca. Learn more about our benefits https://bit.ly/COEbenefits.