Immigration Legal Assistant

Established in 1981, Pace Law Firm has dedicated itself to effecting positive changes in clients’ lives by effectively representing them in navigating the legal process while redefining the client experience. Today, Pace Law remains dedicated to upholding its signature “client-first” brand. With 150 legal professionals in six offices, our firm serves its clients in over 38 languages.

We are looking for an Immigration Legal Assistant who will help the Immigration Team with citizenship and immigration applications covering Canadian and US temporary residence & visitor applications, Canadian permanent residence applications, and preparing alternate citizenship applications, among other administrative tasks.

Duties and responsibilities:

- Complete application forms and prepare and organize documents and submissions independently at the instruction of a lawyer.
- File immigration forms, and supporting documentation with government agencies accurately and within specified deadlines.
- Communicating with clients to obtain documents required for application and providing feedback.
- Build solid client relationships by taking ownership of and showing initiative with all administrative tasks assigned to this role.
- Carefully read and review assigned client files. Along with the lawyer, prioritize workload.
- Interact with clients, responding to inquiries and providing updates on case progress.
- Schedule client meetings, consultations, and interviews, and maintain attorney calendars.
- Coordinate with external stakeholders, including government agencies.
- Learn and use all relevant technology and software, PC Law, FileVine, Microsoft Office etc.
- Assist with administrative tasks, such as billing, file management, and record keeping.
- Organize and maintain file list and diarize deadlines.
- Take the initiative in spotting and reporting any potential issues, mistakes or client complaints to the supervisor immediately and by helping out whenever possible.

Qualifications:

- Relevant Education and/or Experience.
- Knowledge of government portals and online submissions.
- Understanding of both permanent and temporary immigration categories.

Benefits:

- Health and Dental coverage
- Health Spending Account
- Paid time off
- On-site parking

Pace Law firm is an equal opportunity employer and encourages applications from all qualified candidates. If you require any accommodation during the application process, please contact HR at Hr@pacelawfirm.com.