Senior Legal Administrative Assistant - Advocacy

ABOUT GOWLING WLG

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.

Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions.

PROFILE

Performs full legal administrative work of a responsible and confidential nature for one or more professionals for our Advocacy department. This position receives some direction or guidance; most tasks and objectives are accomplished independently.

RESPONSIBILITIES

• Organize and expedite the flow of work through the Professional’s office, initiating follow-up action.
• Prepare:
  • Legal documents with little or no direction according to general precedents or instructions from Professional.
  • Letters, memos, etc. of a confidential nature, which may be drafted independently for review by supervisor or may be prepared from dictation or hard copy.
• Liaise between the Professional’s various internal and external individuals, groups, and clients at all levels.
• Forward or respond to routine correspondence not requiring the Professional’s attention.
• Manage the bring-forward or diary system/database to ensure important dates/deadlines are met.
• Prepare special reports, which may include gathering, analyzing and summarizing data.
• Exercise initiative and judgment to relieve Professional of administrative detail.
• Create, monitor and maintain client files for better file management and client service.
• Coordinate administrative tasks e.g.: accounting; opening and closing files; docketing; billing; etc...
• Any other duties as required.

QUALIFICATIONS

• Legal Assistant Certificate/Diploma.
• Eight (8) years or more as a Legal Administrative Assistant.
• Fluent bilingualism (French/English).
• Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner.
• Ability to use discretion when dealing with confidential information.
• Capacity to work independently, as well as in a team environment.
• Produce a high quality and quantity of work product, occasionally under tight timelines.
• Able to prioritize and to redefine priorities when necessary.
• Handle stress in a business-like manner.
• Knowledge of Microsoft Office Suite

Gowling WLG employees benefit from a hybrid work environment.

Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.

While we appreciate all applications received, only those candidates selected for an interview will be contacted.