Legal Operations & Contracts Specialist

  • Toronto, Ontario, Canada
  • Aug 07, 2022
Full time Lawyer (Other) Law Clerk Legal Support

Job Description

We are looking for a candidate with a contracts background to join our OMERS Legal Operations team! Corporate Counsel managing the Legal Operations function at OMERS strongly believes in developing talent and is looking for a candidate with a passion to learn and a desire to help their colleagues succeed with their initiatives. If you are looking for a dynamic role, this is the one for you!

We are interested in seeing candidates with varying years of experience related to the job qualification and will also consider Jr. Legal Operations & Contracts Specialists.


  • Assist Corporate Counsel with
    • Document review/vendor engagement
    • Contract management
    • Privacy initiatives
    • Enterprise third party risk management
    • Trademark Filings
  • Maintain the Legal Tracker Enterprise E-Billing systems, including sending reminders to users of pending invoices, collecting and preparing information required to open matters and reviewing invoices for approval
  • Regular review of content in the Legal knowledge management SharePoint sites and verifying their relevance, status and maintaining site
  • Assist in the production of documentation and process maps for internal procedures
  • Support the annual records retention process for the Legal group
  • Assist in the management of the document management system during regular course of business and in the annual records management process
  • Assist in the data room preparation.
  • Partner with team members in knowledge management efficiency projects including analyzing and moving data and records to SharePoint, iManage or other areas as necessary
  • Perform and operate as the user acceptance testing contact for new tools and updates of software in the Legal group

To succeed in this role, you bring the following

  • Strong oral and written communication skills and interpersonal skills
  • Ability to work with and coordinate with multiple stakeholders
  • Ability to draw insights, analyze metrics, and convey ideas clearly and concisely
  • Self-starter who works both independently and with a team, while fostering a collegial and creative team culture
  • Experience in a technology company, bank or law firm is preferred but not required

Our story

Founded in 1962, OMERS is one of Canada’s largest defined benefit pension plans, with $121 billion in net assets as at December 31, 2021. OMERS is a jointly-sponsored pension plan, with 1,000 participating employers ranging from large cities to local agencies, and over half a million active, deferred and retired members. OMERS members include union and non-union employees of municipalities, school boards, local boards, transit systems, electrical utilities, emergency services and children’s aid societies across Ontario. Contributions to the Plan are funded equally by members and employers. OMERS teams work in Toronto, London, New York, Amsterdam, Luxembourg, Singapore, Sydney and other major cities across North America and Europe – serving members and employers and originating and managing a diversified portfolio of high-quality investments in public markets, private equity, infrastructure and real estate.

OMERS is committed to having a workforce that reflects the communities in which we live and work. We are an equal opportunity employer committed to a barrier-free recruitment and selection process. At OMERS inclusion and diversity means belonging. How we create a sense of belonging is through our employees and our vast network of Employee Resource Groups. Whether you are passionate about gender, pride, or visible minorities, we have groups that are focused on making a difference in all of our lives.

Vaccination Policy

At OMERS and Oxford the office or worksite is our primary place of work. We are committed to providing work environments which promote the health, safety and well-being of all employees in accordance with public health regulation and guidance. Accordingly, employees are required to provide evidence of full vaccination or have an approved exemption.

Practice Area(s)

legal job board