Intermediate Legal Administrative Assistant - Estates/Litigation

  • Gowling WLG
  • Toronto, Ontario, Canada
  • Jun 10, 2022
Full time Legal Assistant Legal Support

Job Description


At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.

Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support services team work together, and are respected and valued for their individual contributions.


We are currently recruiting for a Legal Administrative Assistant Level III to join our dynamic team. As an integral member of the Legal Administrative Assistant team, the incumbent will support professionals in our Advocacy department whose practice focus on Estates and Trusts litigation.


  • Prepare, draft and revise correspondence and other documents related to estate planning matters, estate accounts and the estate litigation process
  • Transcribe a high volume of dictation
  • Assist with preparations for trial, examinations for discovery and mediations
  • Maintain busy lawyer’s schedule, including managing and monitoring emails, book appointments, travel arrangements, and prepare expense reports
  • Take instructions, prioritize incoming work, follow through on assignments and manage ongoing tasks
  • Prepare accounts and manage pre-bills, and have a strong working proficiency with all accounting and billing procedures
  • Opening and closing files
  • Possess the ability to handle more than one professional and to undertake additional responsibilities as required within the share and team
  • Other duties as required


  • Legal Administrative Assistant Diploma from a recognized college preferred
  • 5+ years of experience in estates and trusts litigation
  • Excellent oral and written communication skills, including a strong knowledge of grammar and exceptional spelling and proofreading abilities
  • Ability to take instructions, prioritize incoming work, follow through on assignments and manage ongoing tasks
  • Highly organized, team player with the ability to work under pressure, deal with changing priorities and meet strict deadlines
  • Excellent interpersonal skills and the ability to deal with clients and all levels of staff
  • Strong work ethic, excellent attention to detail, highly organized and proactive
  • Capacity to work independently as well as in a team environment
  • Strong file management, scheduling, billing, accounts receivable and database management capabilities
  • Be capable of implementing and maintaining practice management systems on behalf of busy professionals
  • Possess strong technical skills

Gowling WLG is proud to offer equal employment opportunities.

If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.

While we appreciate all applications received, only those candidates selected for an interview will be contacted.

Practice Area(s)

Legal Administrative Assistant Job in Toronto