Senior Legal Assistant

  • BDO
  • Toronto, Ontario, Canada
  • May 10, 2022
Full time Legal Assistant Legal Support Legal Secretary

Job Description

Putting people first, every day:

BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning environment that fosters a people-first culture with a high priority on your personal and professional growth.

Your opportunity:

Our Toronto office is looking for an Senior Legal Assistant to join the National In-House Legal team where you will support the Chief Legal Officer and Senior Counsel and be responsible for the following:

  • Provide administrative and general office support including, but not limited to, scheduling and calendar management, maintaining records of department expenses, scheduling phone calls with internal and/or external parties, attending to correspondence sent to the department’s general mailbox and proofreading documents.
  • Draft correspondence, memos, letters and reports frequently of a confidential, strategic and/or specialized nature.
  • Communicate with staff in other departments (e.g., IT, Marketing, HR, Translation, etc.) to accomplish administrative tasks.
  • Maintain timelines and action plans, and monitor budgets.
  • Prepare creative presentations in PowerPoint and other software programs that utilize photos, videos, audio material and other visual assets as necessary.
  • Maintain an electronic filing system using the department’s file management software (ensure that daily filing is kept up to date).
  • Ensure invoices are documented and sent to finance department.
  • Respond efficiently to inquiries and requests, prioritizing work based on level of urgency, and communicating timing expectations to the lawyer assigning work.
  • Utilize technology and practice software to keep case files organized and track various data.
  • Handle sensitive/confidential Firm information while minimizing legal risk.

How do we define success for your role?

  • You demonstrate BDO's core values through all aspect of your work: Integrity, Respect and Collaboration
  • You understand your client’s industry, challenges, and opportunities; clients describe you as positive, professional, and delivering high quality work
  • You identify, recommend, and are focused on effective service delivery to your clients
  • You share in an inclusive and engaging work environment that develops, retains & attracts talent
  • You actively participate in the adoption of digital tools and strategies to drive an innovative workplace
  • You grow your expertise through learning and professional development.

Your experience and education

  • You are an experienced executive assistant at a major law firm and/or in-house legal department
  • You must be proficient with MS Office applications (Outlook, Word, Excel and PowerPoint), as well as Adobe
  • You have exceptional organizational and document management skills with strong attention to detail
  • You are highly motivated and enthusiastic with a demonstrated ability prioritize multiple assignments
  • You have strong critical thinking skills and a high level of initiative, with an ability to proactively solve problems
  • You have excellent written and verbal communication skills
  • You are a flexible team player who is client service oriented with the ability to deliver superior standard of service
  • You are comfortable with a paperless environment for organizing and managing files and records
  • You have the ability to effectively partner with all levels of the business and develop / sustain cooperative working relationships with internal staff, clients and external contacts.
  • You can easily adapt to different communication styles

 


Why BDO?

 


Our people-first approach to talent has earned us a spot among Canada’s Top 100 Employers for 2022. This recognition is a milestone we’re thrilled to add to our collection of awards for both experienced and student talent experiences.

 


Our firm is committed to providing an environment where you can be successful in the following ways:

  • We enable you to engage with how we change and evolve, being a key contributor to the success and growth of BDO in Canada.
  • We help you become a better professional within our services, industries, and markets with extensive opportunities for learning and development.
  • We support your achievement of personal goals outside of the office and making an impact on your community.

 


Giving back adds up:
Where company meets community. BDO is actively involved in our communities by supporting local charity initiatives. We support staff with local and national events where you will be given the opportunity to contribute to your community.


Total rewards that matter
: We pay for performance with competitive total cash compensation that recognizes and rewards your contribution. We provide flexible benefits from day one, and a market-leading personal time off policy. We’re committed to supporting your overall wellness beyond working hours, and provide reimbursement for wellness initiatives that fit your lifestyle.

Everyone counts: We believe every employee should have the opportunity to participate and succeed without barriers. Through leadership by our Chief Inclusion, Equity and Diversity Officer, we are committed to a workplace culture of respect, inclusion, equity, and diversity. We recognize and celebrate the valuable differences among each of us, including race, religious beliefs, physical or mental disabilities, age, place of origin, marital status, family status, gender or gender identity and sexual orientation. If you require accommodation to complete the application process, please contact us.


Hybrid new normal:
As a hybrid workplace, all BDO personnel are expected to spend some of their time working in the office, at the client site, and remotely unless accommodations or alternative work arrangements are in place. To protect the health and safety of our people, clients, and communities, we may require all partners and employees to be COVID-19 fully vaccinated in order to enter a BDO office. Individuals that cannot be fully vaccinated with a Health Canada approved vaccine due to medical reasons or another protected ground under Human Rights legislation may request an accommodation.


Ready to make your mark at BDO?
Click “Apply now” to send your up-to-date resume to one of our Talent Acquisition Specialists.


To explore other opportunities at BDO, check out our
careers page.

Practice Area(s)

Legal Job in Toronto