Legal Secretary

  • Government of Ontario
  • Toronto, ON, Canada
  • Jan 13, 2022
Contract Legal Secretary

Job Description

Are you a legal go-getter? Can you hit the ground running? Then bring your strong legal secretarial and administrative skills to the Ministry of the Attorney General, Office of the Public Guardian and Trustee, where a challenging opportunity exists for a knowledgeable, organized and experienced individual to provide support for the Litigation, Estates, Charities, Corporate and Client Service lawyers.

What can I expect to do in this role?

You will:

  • provide secretarial services to busy counsel, including preparing a wide range of legal documents
  • schedule appointments and meetings
  • prepare original and routine correspondence
  • maintain filing and log systems
  • prepare expense claims
  • make travel arrangements
  • prepare legal invoices from docketing and billing software

Location: Toronto

How do I qualify?

Legal Administrative Knowledge

  • you have knowledge of legal formats, terminology, reference, and phraseology to accurately prepare complex legal documents from precedents or information provided by lawyers
  • you have knowledge of legal office methods, rules of civil procedure, court administration practices and procedures, and relevant federal and provincial statutes to provide specialized secretarial and administrative services to lawyers

Communication and Organizational Skills

  • you demonstrate oral and written communication skills to prepare correspondence and transcribe material
  • you have excellent organizational skills to meet deadlines, follow up on outstanding issues and ensure appropriate action is taken

Computer Skills

  • you are proficient with MS Office Suite, legal docketing and billing systems, and computerized databases for case management to prepare legal invoices, legal documents, letters, memoranda and reports, and track all legal documents and correspondence

OPS Commitment to diversity, inclusion, accessibility, and anti-racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy < > and the OPS Diversity and Inclusion Blueprint < > pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code < >. Refer to the application instructions below if you require a disability-related accommodation.

*Amendment: The job ad closing date has been extended.

Salary: $25.63 - $29.88 Per Hour

Additional Information:

  • 5 Temporary, duration up to 12 months, 595 Bay St, Toronto, Toronto Region, Criminal Record Check


  • In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.

Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Talent Acquisition Branch (TAB), HR Service Delivery Division (HRSDD) to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.

Employees who do not provide proof of full vaccination will be deemed ‘not vaccinated' under the Directive and will be required to attend a vaccine education program and undergo regular rapid antigen testing. Employees who are not vaccinated under the policy with a valid medical exemption will not be required to attend a vaccine education program but must undergo regular rapid antigen testing.

Please apply online, only, at, quoting Job ID 174101, by Tuesday, January 26, 2022. Please follow the instructions to submit your application. Faxes are not being accepted at this time.

If you require accommodation in order to participate in the recruitment process, please contact us at to provide your contact information. Recruitment Services staff will contact you within 48 hours. Only those applicants selected for an interview will be contacted.

The Ontario Public Service is an inclusive employer. Accommodation will be provided in accordance with Ontario’s Human Rights Code.