MLT Aikins - Western Canada's Law Firm

Job Title: Patent Legal Assistant – Calgary – 11-month term position Location: Calgary, AB Closing Date: September 4, 2026 Competition Number: MLTA-CAL-202608-065   Who we are MLT Aikins is a full-service law firm of more than 375 lawyers across the four western provinces. Named one of Canada’s best law firms by the Globe and Mail , MLT Aikins is the only law firm to have offices in Vancouver, Edmonton, Calgary, Saskatoon, Muskeg Lake Cree Nation, Regina and Winnipeg. As one of the largest firms in Canada, we have the bench strength and geographic scope to meet the increasingly complex needs of clients.   Job Summary Our Calgary office is searching for a patent legal assistant who will work under the supervision of lawyers and will assist with legal tasks in accordance with MLT Aikins processes and guidelines. This is an 11-month term position.   Responsibilities include: Paying annual maintenance fees and annuities Facilitating examination reminders and payments at Patent Offices and through foreign agents Managing the patent docket including docket deadlines and maintaining the integrity of docket data Sending weekly reminders to clients Filing documents with patent offices File management and maintaining precedent Reviewing incoming correspondence from CIPO and foreign associates and assisting in preparing reporting letters to clients Maintaining, organizing and updating the docket system of due dates for action and follow up Performing general administrative tasks including file management, precedent maintenance and entry of tariff codes and time Completing status checks Opening files and validating data in all operational programs and databases Providing assistance to agents/lawyers including expense processing, daily time entry and other various administrative tasks   Qualifications include: Graduate of a recognized paralegal program (equivalencies will be considered) Minimum two year of experience in a similar role Knowledge of Patrix IP Helpware is an asset Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat Previous experience in intellectual property, specifically in areas of patents and industrial designs Excellent oral and written communication skills Strong attention to detail Strong teamwork and problem solving skills   We offer: A competitive salary including individual performance bonus Comprehensive coverage for health and wellness benefits Access to group savings plans and investment options Growth and development opportunities Mentorship and support A positive and inclusive work environment   Our Diversity Statement MLT Aikins is an equal opportunity employer and is committed to building an inclusive and diverse work environment. Our principles of diversity, equity and inclusion create a space for everyone to collaborate, allowing us to deliver excellent and increasingly innovative legal service to our clients. We encourage individuals of a diverse group to apply to our job postings.   If this sounds like you, please submit your resumé and cover letter by using the Apply Button. Only those candidates selected for interviews will be contacted.  

MLT Aikins is a full-service law firm of more than 375 lawyers across the four western provinces. Named one of Canada’s best law firms by the Globe and Mail , MLT Aikins is the only law firm to have offices in Vancouver, Edmonton, Calgary, Saskatoon, Muskeg Lake Cree Nation, Regina and Winnipeg. As one of the largest firms in Canada, we have the bench strength and geographic scope to meet the increasingly complex needs of clients.   Job summary Our ideal candidate is self-motivated, highly organized and has superior computer, proofreading and time management skills as well as excellent interpersonal and communication skills. They are also able to work independently, follow instructions with minimal supervision and thrive in a fast-paced, professional team environment while providing superior customer service for both internal and external clients.   Responsibilities include: Preparing foreclosure files from start to finish Drafting documents for foreclosure proceedings Accessing and regularly documenting information in client portals Initiating follow-up with debtors/borrowers as required Organizing and maintaining files, including daily filing, opening and closing files and updating case activity Handling telephone and email correspondence, both incoming and outgoing with financial institutions, defendants and other law firms Preparing letters and correspondence to clients and defendants regarding collection and foreclosure matters Maintaining accurate files and diarizing important dates and times   Qualifications include: Post-secondary education from an accredited legal program preferred Minimum of three to five years of experience in the foreclosure area Ability to maintain an efficient electronic file system with exceptional attention to detail Ability to organize and prioritize multiple deadlines and complete them under time constraints Strong communicator with strong problem solving and analytical skills Being able to work independently and to adapt to a fast-changing environment. Demonstrated initiative and ability to work independently with minimal supervision Capacity to perform complex editing and formatting for correspondence and documents Ability to follow the instructions from a diverse group of clients, lawyers and staff Software program knowledge or certification in FCT Default Solutions/Collect Link, Aderant, MS Word, Excel and document software management are assets   We offer: A competitive salary including individual performance bonus Comprehensive coverage for health and wellness benefits Access to group savings plans and investment options Growth and development opportunities A positive and inclusive work environment   Our diversity statement MLT Aikins is an equal opportunity employer and is committed to building an inclusive and diverse work environment. Our principles of diversity, equity and inclusion create a space for everyone to collaborate, allowing us to deliver excellent and increasingly innovative legal service to our clients. We encourage individuals of a diverse group to apply to our job postings.   If this sounds like you, please submit your resumé and cover letter using the Apply button. Only those candidates selected for interviews will be contacted.