Scotiabank

Job Purpose: The Document Specialist’s primary responsibility is to plan, coordinate and retrieve Domestic Bank documents and vouchers from a variety of external sources as a result of requests received from external third parties. The Document Specialist will require an excellent knowledge of Bank processes and procedures with regard to the storage and retention and thorough understanding of Bank documents and vouchers as well as highly developed communication and organization skills in order to execute and prepare detailed and complete packages of information. The individual will be a flexible team player capable of addressing the multiple and sometimes conflicting needs of partners to assist them in completing their investigations efficiently.   Is this role right for you? In this role, you will: 1. Ensure the completeness and accuracy of the documentation provided to a variety of internal and third party requestors by: Self-assigning requests for documentation received from a variety of sources daily; Ensuring there is a complete understanding of the requirements of the order, clarifying as required with the requestor; escalating to supervisor if a requirement is unusual or unfamiliar   2. Document and track procedures and steps in a systematic and organized way: Input folder notes in case file for larger files to assist with control of receipt and disbursement of documentation; Preparing correspondence that includes a cover letter for all completed orders, preparing an affidavit and certifying copies as required; Preparing invoices for orders where there is an opportunity for cost recovery; Ensuring the documentation provided adheres to the privacy requirements   3. Contribute to the overall effectiveness and efficiency of the Department by: Recording time spent on each type of file worked in Content Manager; Sharing the emails and compliments received from our customers with the team; Recommending changes to existing document retrieval processes to enhance performance;\ Assisting in identifying and documenting new processes as they arise. Sorting and distributing the mail, ordering supplies.   4. Ensure that customer service provided is of the highest quality by: Assessing the requests to ensure the retrieval timelines provided in the orders can be achieved; Negotiating with internal or external customer in advance if there is a problem with the suggested timelines; Escalating to the Supervisor of any timeline concerns with cases/requests   5. Negotiating with the requestor to review statements and only request supporting documents as it relates to the case/investigation. Assist the Department in identifying potential efficiencies and maintaining costs by: Reviewing each request, to ensure only necessary supporting documents are being requested to limit the costs associated; Ensuring invoices are completed for requests where cost recovery is possible; 6. Ensure the confidentiality and privacy of information is maintained at all times, as per the Bank’s guidelines   Do you have the skills that will enable you to succeed in this role? - We'd love to work with you if you have: High School education and/or minimum 2+ years of relevant work experience Thorough knowledge of communication skills; verbal, written and electronic Working knowledge of the Bank’s systems (CIS, AS400,IRIS, Content Manager, Web IR, Intralink) Thorough knowledge of basic PC applications (e.g., Microsoft Office,) Thorough knowledge of the Bank’s process for storage/retention of vouchers/documents Thorough knowledge of the Bank’s retail and small business products and services. Thorough knowledge of the Bank’s Privacy & Confidentially Agreement. Ability to gather, analyze, organize, document and present large volumes of information in a succinct and organized manner.   Location(s): Canada : Ontario : Toronto Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets. At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.    

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. Purpose Securities and Corporate Law Clerk contributes to the overall success of the Legal Department – MD Financial Management in Canada ensuring specific individual goals, plans, initiatives are executed/delivered in support of the team’s business strategies and objectives.   The Securities and Corporate Law Clerk provides a broad range of services, support and advice to the MD Boards of Directors and certain internal and external governance committees in the areas of corporate governance, investment fund governance, fiduciary and protocol requirements. This role is also responsible for the timely filing of various securities regulatory reports, prospectuses, financial statements, and other related documents.   The role and responsibilities are diverse, from taking board minutes, analyzing legal documents, and functioning as a subject matter expert around basic governance principles to taking a lead role to ensure the timely and accurate filings of securities documents. This role requires working closely with the MD Legal Department and Scotia’s Corporate Governance Office, as well as dealing with the applicable Boards, Directors and Committee Members, to undertake a variety of tasks and projects in response to planned and/or emerging needs. Accountabilities Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge Actively pursues effective and efficient operations of their day-to-day role, while ensuring high quality of work Management of boards and committees with limited oversight Manages multiple projects and files and raises risks and makes recommendations as applicable Works independently with project teams representing legal and fund compliance in the first instance Working with cross functional teams and groups to ensure that board and committee reporting is accurate, timely and complete for Board and Committee meetings Responsible for agenda setting to ensure Board / Committee responsibilities are met Responsible for preparing, documenting and advising certain internal committee meetings, which may include complex subject matters including investment and corporate governance principles Responsible for supporting certain internal investment fund governance committees Responsible for working together with Senior Legal Counsel to complete and file any and all prospectus documentation, including, for example, prospectus amendments, annual prospectus filings, annual disclosure documents, and other fund-related filings Preparing Minutes and Action Item Registers for internal Committee meetings and internal Boards for review by the Corporate Secretary Working with senior staff to develop, implement and report on effective governance principles for both Board and investment fund governance based on their review of legislation, case law and industry best practices Preparing various legal documents for review by legal team members (consent regulations, by-laws, and mandates) Maintaining corporate records by ensuring that minute books are kept to best standards Assisting Corporate Secretary in the preparation of board materials Maintaining the electronic board platform and keeping it up to date Shows a high degree of attention to detail and care in the review and drafting of documents, correspondence, etc. Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions Actively pursues effective and efficient operations of his/her respective areas in accordance with Scotiabank’s Values, its Code of Conduct and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk Champions a high-performance environment and contributes to an inclusive work environment Providing other duties/support as assigned Education / Experience / Other Information (include only those that are specific to the role) University or college diploma in legal studies and/or paralegal qualification Minimum of five (5) years’ experience in legal, regulatory services or in supporting a corporate secretary Solid understanding of the corporate law and governance principles Experience managing corporate records and minute books Experience drafting resolutions and other core documents Knowledge of French would be an asset Knowledge of the financial services industry and the Diligent Portal would be an asset Strong communication skills (written & verbal) Ability to work as a team player and independently; proactive and flexible; adaptable to change Exceptional organizational and time management skills Conducts oneself in a highly professional manner and operates with a high degree of discretion and confidentiality. Location(s): Canada : Ontario : Toronto || Canada : Ontario : Ottawa Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets. At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.   Reporting to the Vice President and Associate General Counsel, the Senior Legal Counsel provides expert and high-quality legal advice and counsel on all employment matters to the Bank with respect to business, activities and transactions, to ensure business results are met in accordance with legislative guidelines and Scotiabank's overall Corporate Governance. They will also manage civil litigation and independently conduct investigations and administrative litigation while contributing to the overall success of the Legal Department in Canada ensuring specific goals, plans, initiatives are executed / delivered in support of the Bank and team’s business strategies and objectives.   Accountabilities Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge. Recommend and communicate high quality and valued advice and counsel on a broad range of legal matters related to employment law or the application of Bank policies and practices that affect employment issues Provides advice and recommends solutions at all levels of complexity by: understanding client needs and key issues, assessing risks and providing options; ensuring fairness and consistency in process, policy and practice; informing clearly and concisely the application of employment law Represents the Bank's interests at hearings, mediations and civil proceedings. Takes a lead role in employment and customer human rights investigations, as well as administrative hearings. Where external counsel is retained, manage counsel on behalf of the business line. Develops and maintains strong working relationships with internal business units Understand how the Bank's risk appetite and risk culture should be considered in day-to-day activities and decisions. Actively pursues effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Code of Conduct. Champions a high performance environment and implements a people strategy that attracts, retains, develops and motivates their team by fostering an inclusive work environment; communicating vison/values/business strategy and managing succession and development planning for the team.   Education And Experience   Graduate of a recognized law school At least 8 years private practice or in-house experience with a specialty in all areas of Employment Law Membership in the law society of one of the provinces of Canada Primarily provides domestic support with support to the Global HR team Provides research, legal analysis, relying on strong experience, expertise, and sound judgment Ability to communicate in French and/or Spanish language is an asset Position will be located in Toronto   This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office (some days in the office required) and from home with the details to be determined based on business needs.   Location(s): Canada : Ontario : Toronto   Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.   At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to our legal job board to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.