Dalhousie University

2 job(s) at Dalhousie University

Dalhousie University Halifax, Nova Scotia, Canada
Oct 13, 2023
Full time
About Dalhousie University Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018. Job Summary Dalhousie Legal Aid was the first legal service for low income communities in Nova Scotia and is the oldest clinical law program in Canada. It is also the only community law clinic in Nova Scotia. The Clinic is a unique partnership of community groups, law students, community legal workers and lawyers working together and is operated by the Schulich School of Law. Reporting to the Office Manager, the Legal Assistant supports the Executive Director in the administration of the legal clinic and provides specialized legal support to the lawyers and law students in the clinic. Key Responsibilities For the Executive Director and three staff lawyers, provide administrative support, which includes formatting and/or preparing correspondence, reports, memoranda, affidavits, facta, legal and court documents, etc. Materials prepared include regular use of legal terminology and a knowledge of court proceedings at all levels. Using Excel spreadsheets, maintain billing of client files for Executive Director and three staff lawyers. Draft and distribute materials for monthly Board of Trustees meetings and support the Board of Trustees in arranging committee meetings, filing documents, and maintaining records. Act as a resource to law and social work students, ensuring students are aware of, understand, and follow office procedures, proper use of legal forms and documents, and process questions are answered. Reconcile monthly trust accounts and arrange annual audit and report, as well as reconcile credit card account monthly. Maintain a client database, inputting all new clients, and preparing monthly caseload reports for staff and students. Note Due to operational requirements, the successful applicant is required to work in-person on campus. Required Qualifications Legal assistant certificate or paralegal course, with five years’ experience in a legal environment (or equivalent combination of training and experience). Strong computer skills, including Office 365 (Outlook, Word, Excel) and Adobe. Strong verbal and written communication skills, with excellent proofreading skills and attention to detail. Ability to work independently and follow instructions with minimal supervision. Ability to work collaboratively and willingness to learn and contribute to the team. Commissioner of Oaths or eligible for appointment as such is required. Assets Experience using Legal Files or similar legal case management system. Job Competencies The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies (https://www.dal.ca/dept/leaders.html), in particular: Respect & Inclusion Adaptability Knowledge & Thinking Skills Communication Service Additional Information Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program. Application Consideration Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit. We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources. Diversity Statement Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. Posting Detail Information   Number of Vacancies 1
Dalhousie University Halifax, Nova Scotia, Canada
Jun 01, 2023
Full time
About Dalhousie University Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.   Job Summary Dalhousie Legal Aid was the first legal service for low income communities in Nova Scotia and is the oldest clinical law program in Canada. It is also the only community law clinic in Nova Scotia. The Clinic is a unique partnership of community groups, law students, community legal workers and lawyers working together and is operated by the Schulich School of Law. Reporting to the Office Manager, the Legal Assistant will provide secretarial and direct client support, as well as support to law students, lawyers and community legal workers.   Key Responsibilities Communicate with clients to provide and/or seek information. Create, edit, format and type legal documents and correspondence for lawyers and community legal workers. Meet with clients in capacity as Commissioner of Oaths to swear affidavits and other documents. Advise senior law students on preparation of legal documents and on office procedures. Prepare individual files for billing and closure by the Office Manager and maintain offsite file archiving. Provide backup reception for the office, which includes greeting walk-ins, answering phones and directing requests appropriately.     Note Due to operational requirements, the successful applicant is required to work in-person on campus.   Required Qualifications Legal Assistant certificate or Paralegal course, plus two years’ related work experience (or an equivalent combination of training and experience). Excellent communication and interpersonal skills required. Organizational skills are essential, as well as the ability to multi-task, set priorities, and attention to detail. Proficiency in MS Office Suite. Commissioner of Oaths or eligible for appointment as such is required.   Assets Previous experience working in a law office that practices family law and/or youth criminal law. Experience using Legal Files or similar legal management software.   Job Competencies     Additional Information Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.   Application Consideration Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit. We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.   Diversity Statement Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQ+ communities, and all candidates who would contribute to the diversity of our community.