118 Legal Assistant jobs

Role Summary   We are currently recruiting a Leasing Legal Assistant to join our Commercial Leasing Practice Group. This is an exciting opportunity for an individual who enjoys variety and working in a fast-paced team environment. The successful candidate will be supporting three lawyers and a law clerk.   The role offers a broad range of legal and administrative job responsibilities in leasing law. Prior experience in a similar role and solid administrative practice management skills would be considered advantageous. The candidate is also required to confidently demonstrate initiative, strong communication (both verbal and written) and organizational skills, with a desire to work in a team environment and promote a client-focused culture.   This is a full-time, permanent opportunity with core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model, and the successful candidate will be required to work in the office a minimum of 3 days/week.   Responsibilities   Preparing various legal documents and correspondence with some direction (handwritten notes, phone and oral instructions) , and/or often from precedents; ensuring that they are in proper format and accurate. Managing and tracking deadlines, and appointments, including managing the lawyers’ Outlook calendars and scheduling appointments as needed. Assisting with closing books, critical date tracking, and lease document execution. Managing internal and external communications including incoming calls, physical mail, faxes and e-mail, responding when needed and as appropriate. Opening and closing files electronically, which also includes maintaining detailed matter/client list and maintaining the electronic filing system (iManage) for each client matter. Preparing the monthly accounts/proformas; reviewing entries for accuracy and completeness. This includes working closely with the Finance team on client e-billing. Entering dockets into accounting software (Elite/3E), as and when required. General administrative duties such as scheduling appointments and meetings, booking meeting rooms, making travel arrangements, etc.; working with other internal departments to provide documents/ other materials on time to meet client needs. Continually assessing and establishing work priorities as needed. Demonstrating a team approach; supporting coverage for colleague absences. Other administrative duties as assigned.   Required Skills & Qualifications   At least 2-3 years of experience in a similar role. Prior experience in the areas of leasing or real estate law would be considered an asset. Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate. Proficient with legal software and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams). Proficient with PDF software (Kofax Power PDF/ Adobe). Excellent time management, organizational and prioritization skills. Ability to work independently and within tight timelines. Eagerness to learn new technology/processes and further develop skills Excellent problem-solving skills, the ability to work with little instruction/supervision. Excellent attention to detail and diligent proofreading skills. Strong interpersonal skills and an excellent team player. Passionate about providing quality service and work product to lawyers, clients and the court. Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.   Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (preferably together in one file).   WeirFoulds welcomes applications from all qualified candidates. We recognize the need to demonstrate equity, diversity and inclusion in everything we do, and are committed to providing an inclusive work environment composed of people with diverse perspectives, backgrounds, identities and cultures.   Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact our Human Resources Team at accommodations@weirfoulds.com.   We thank all candidates for their interest; however, only those selected for further consideration will be contacted.  

Bennett Jones LLP is a top tier, full service international law firm with offices in Calgary, Toronto, Edmonton, Ottawa, Vancouver, Montreal and New York. We are proud that Bennett Jones was ranked as a Platinum Level Best Employer in the 2022 "Best Employers in Canada" survey conducted by Kincentric. The firm has also been recognized for 2022 as one of "Alberta's Top 75 Employers" and as a Top Employer for Young People in a study conducted by Mediacorp. The firm has been ranked as one of the top places to work in Canada for 22 consecutive years. We are currently recruiting for the following role in our Toronto office: Assistant, Litigation Essential Functions Assist with the preparation and/or assembly of litigation and court documents including affidavits, notices, motion records, factums and books of authorities Coordinate with process servers regarding service and filing of court materials Coordinate with court offices regarding trial and motions bookings and related court material filings Draft and revise correspondence and other documents according to precedents and/or instructions including memos, letters, emails, reports, presentations, court forms and court documents Exercise judgment, be resourceful and work independently to solve administrative issues Assist in the administrative management of the lawyers’ practices including opening & closing files, scheduling meetings, arrange travel and/or other accommodations Provide administrative support with docket entries, updating client lists, the coordination of billings, processing expenses and payment of invoices following to the firm’s accounting policies and standards Apply proofreading and editing skills to all work products ensuring accuracy and completeness while checking for appropriate formatting, spelling and grammar Acts as a liaison between the lawyers and various internal and external individuals on file progression and other items Organize and maintain an up-to-date (electronic and/or paper) file system of client files Qualifications: Post-Secondary education in legal administration or equivalent with a minimum of five years’ experience Strong knowledge of the Rules of Civil Procedure, Federal Court Rules, court practices and procedures Experience with Aderant (or other legal-specific billing technology) and a solid understanding of a billing lifecycle, processing expenses and payment of invoices Excellent organizational skills and impeccable communication skills (both verbal and written), including the ability to deal with clients and all levels of staff Demonstrates a self-motivated problem-solving approach, actively seeking opportunities to enhance the efficient functioning of legal practices Service oriented, adaptable, and dependable, maintains professionalism, confidentiality and discretion A positive team player that shows initiation to address challenges Proficient with Microsoft Office applications Apply To: Human Resources Bennett Jones Services Limited Partnership 3400 One First Canadian Place P.O. Box 130 Toronto, ON M5X 1A4 E-mail: hrdepttor@bennettjones.com All offers of employment are conditional upon the satisfactory verification of a Canadian criminal record check. Determination of the factors that constitute satisfactory verification is within the sole discretion of Bennett Jones. This position will remain open until a suitable candidate is found. Bennett Jones welcomes applications from all applicants, including applicants who may requires a specific accommodation because of a disability or another protected ground. Any applicant requiring accommodation during the application process should contact email noted above.      

Legal Assistant – Labour & Employment An esteemed national boutique law firm with a strong focus on Labour & Employment law is currently seeking a skilled and motivated Legal Assistant to support senior partners in a fast-paced and engaging work environment. Candidates with prior experience in labour and employment law or who are licensed by the Law Society of Ontario will be given priority consideration. The ideal candidate will bring strong communication abilities, excellent organizational skills, and a proven ability to manage multiple priorities effectively. Key Responsibilities: Providing advanced administrative and legal support to senior partners involved in labour matters, including labour arbitrations, collective bargaining, and proceedings before the Ontario Labour Relations Board and Human Rights Tribunal Drafting, reviewing, and filing legal documents with adjudicative bodies Coordinating multiple calendars, tracking deadlines, and maintaining well-organized legal files Engaging professionally with clients, opposing counsel, and tribunal representatives Ensuring accuracy and completeness in legal documents and correspondence Managing billing and time entry for assigned files, maintaining accuracy and timeliness Performing general administrative and clerical tasks as needed Qualifications: Minimum 3 years of experience as a Legal Assistant or Law Clerk in labour and employment law (preferred) Familiarity with procedures before the Ontario Labour Relations Board and Human Rights Tribunal is a strong asset Excellent written and oral communication skills Strong attention to detail and a high level of accuracy Well-developed time management and organizational skills, with the ability to manage competing priorities Ability to work independently as well as collaboratively in a team-based environment Proficient in Microsoft Office applications (Word, Outlook, Excel) Experience with client billing and account management Position Details: Job Type: Full-time, Permanent Salary: Starting from $60,000 per year Additional Compensation: Bonus pay Employee Benefits: Extended health and dental coverage Vision care and life insurance Company pension plan Paid time off Employee assistance program Access to on-site gym facilities Participation in company events  

Our employees are at the heart of everything we do. Together, we help people, businesses, and society prosper in good times and be resilient in bad times. Our employee promise represents Intact’s commitment to you in exchange for living our Values, striving to do your best work, being open to change and investing in your career. In return, we promise to provide support, opportunities and performance-led financial rewards at a workplace where you can shape the future, win as a team and grow with us.   About the role   We’re looking for an Executive Assistant to join our Corporate Legal team! What you’ll do here: Provide executive support to two Vice Presidents, Legal Corporate Affairs , which includes managing and organizing their calendars, making travel arrangements, scheduling and attending meetings as required, recording minutes, completing and filing expense reports, writing correspondence, etc. Support the entire Montreal Legal team, which includes filing confidential employee documents, ensuring appropriate hospitality services are arranged, preparing team meeting agendas, preparing document packages for various meetings, tracking timesheets, ordering supplies and maintaining inventory/equipment and distributing mail. Set up project meeting invitations, room reservations and equipment as needed, and publish meeting agendas. Provide ongoing technical support to the team (including onboarding assistance to new employees) through your technical knowledge of systems and software. Actively participate in special projects and any other related tasks, which include updating project documentation and publishing. Plan, coordinate, attend, and provide day-of support for department and offsite events, including fundraising and staff functions. Run confidential reports, create PowerPoint presentations, Word documents, and Excel spreadsheets on results. Assist with the annual budgeting process. Provide backup support to other Executive Assistants. What you bring to the table: College diploma in administration or secretarial studies or equivalent combination of education and experience Minimum of three (3) years experience Demonstrates exceptional attention to detail Strong business acumen and professionalism Able to handle multiple competing priorities and deadlines Proactive, self-motivated, and demonstrates initiative Proficiency in MS Office (Word, Excel and PowerPoint) Excellent communication skills, both written and verbal Bilingualism (English/French) is required. Needs to interact on a regular basis with colleagues across the country. No Canadian work experience required however must be eligible to work in Canada.   #LI-Hybrid   What we offer Our hybrid work model provides the balance between working from home and enjoying meaningful in-person interactions.   Working here means you'll be empowered to be and do your best every day. Here is some of what you can expect as a permanent member of our team: A financial rewards program that recognizes your success An industry leading Employee Share Purchase Plan; we match 50% of net shares purchased An extensive flex pension and benefits package, with access to virtual healthcare Flexible work arrangements Possibility to purchase up to 5 extra days off per year An annual wellness account that promotes an active and healthy lifestyle Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities Inspiring leaders and colleagues who will lift you up and help you grow A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.   We are an equal opportunity employer At Intact, our Value of respect is founded on seeing diversity as a strength. We strive to create an accessible workplace where employees feel valued, included and encouraged to share their unique perspectives. We encourage applications from individuals who are members of equity-deserving groups, including but not limited to women, Indigenous peoples, persons with disabilities, Black people, and members of the 2SLGBTQI+ community. As part of Intact’s commitment to reconciliation, we acknowledge that we work, meet and travel across the land currently called Canada, originally inhabited by First Nations, Metis and Inuit people. This history extends through many centuries and continues to evolve today. We have policies to ensure equal access and participation for people with disabilities, including providing workplace adjustments (accommodations). A copy of applicable policies is available on request. If we can provide a specific adjustment to make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity. We’ll work with you to meet your needs. Learn more about our recruitment process and your candidate journey here. If you are an employee of Intact or belairdirect, please apply for this role on Internal Career Site.

Blake, Cassels & Graydon LLP (Blakes), one of Canada’s largest and most successful law firms, is currently looking for a Legal Assistant to join the Securities practice group in the Toronto office.   Primary responsibilities of the position include, but are not limited to:   Reviewing and prioritizing correspondence and emails, including drafting responses where suitable and/or redirecting to the appropriate individual for response Scheduling and making work-related travel arrangements and ensuring travel tickets, itineraries and all required meeting documents are prepared in advance Drafting and preparing speaking engagements Maintaining paper and e-filing systems Managing a large volume of expenses and performing expense reconciliation Opening and closing files Docketing and billing Extensively managing calendars, triaging requests, ensuring the lawyers are briefed before meetings and that their day is on track and running according to schedule Coordinating meetings and events, including developing and distributing agendas, reserving meeting rooms, and preparing, compiling and distributing supporting documents Working with various departments (i.e., finance and marketing), as needed Liaising with clients regarding invoices, collections and preparation of WIP/AR reports   Qualifications   Education/Experience :   Legal Assistant diploma or equivalent Securities experience is an asset   Skills/Abilities :   Ability to work well under pressure and on deadline in a high-performing environment Strong technical proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint) is required Exceptional (written and verbal) communication and interpersonal skills Excellent organizational and time management skills Strong attention to detail Strong searching abilities (i.e., emails, archives and document management) Ability to work independently and take initiative Extremely motivated, eager to learn, adaptable and professional Willing to work flexible hours, as required   How to Apply:   To apply for this position, please submit your application along with a cover letter and résumé directly to our application portal .   Blakes wishes to thank all applicants for their interest. However, only those candidates selected for an interview will be contacted.   Who We Are   At Blakes, we are all about our people. We are committed to not only providing exceptional client experiences, but also fostering an open and inclusive workplace culture for legal and administrative professionals. As a winner of Canada’s Best Diversity Employers award, as well as Greater Toronto’s Top Employers award, we know that diversity and inclusion are not simply initiatives on the perimeter of our business — they are the core of our success. We understand the importance of cultivating an environment that brings out the best in each person. Our success as a Firm starts with the hiring, development and retention of top talent.   Blakes welcomes applications from all qualified applicants. The Firm is committed to maintaining an inclusive work environment comprised of people with diverse perspectives, backgrounds, identities and cultures.   The Firm provides accommodation for applicants with disabilities and in respect of other protected grounds during the recruitment process in accordance with applicable laws. Please contact us to request accommodation.      

Cohen Highley LLP is currently recruiting an experienced Litigation Assistant. Job Type: Full-time, permanent – hybrid Location: London, Kitchener, or Windsor About Us: Cohen Highley LLP provides a unique private practice culture that encourages professional growth in a collaborative, innovative and familial environment. Cohen Highley provides the opportunity to be part of a dynamic team of knowledgeable lawyers and staff. We are looking for candidates who share our values of exceptional client service and mutual respect. Position Overview: In this role, you will join a team of three support staff and play a key role in supporting a Senior Partner in our Personal Injury Department. This is a hybrid role with in-office as well as work from home days. This position is open to be based out of London, Kitchener, or Windsor. Qualifications: Minimum of 3-5 years of experience in a litigation assistant role – personal injury experience not required Exceptional organizational and administrative skills with the ability to prioritize tasks effectively Strong verbal and written communication skills Commitment to excellent client service Ability to work independently and as part of a team Proficient with Microsoft Suite with emphasis on Outlook Ability to manage multiple priorities while maintaining attention to detail What you can expect in this position: Arranging and scheduling examinations for discovery and mediations Scheduling preparation appointments with clients for all hearings Updating production requests as needed Scheduling witnesses for hearings and trials Issuing claims and seeing to service Closing files Assisting with calendar management, file organization, submitting invoices and client phone calls Deadline for submissions is Monday, June 2nd, 2025. For more information about Cohen Highley, please visit our website at ww.cohenhighley.com. Cohen Highley LLP is an equal opportunity employer and is committed to promoting equality, diversity and inclusion in the workplace.

Stringam Law is recruiting for a Legal Assistant, Wills & Estates (Full Time) in Moose Jaw, Saskatchewan With offices located in Lethbridge, Grande Prairie, Medicine Hat, Swift Current, Canmore, Banff, Calgary, Fort McMurray, Beaverlodge, Brooks, Taber, Cardston, and our newest location, Moose Jaw, our team has experience handling a variety of cases in all areas of law, from litigation, family and divorce to business, real estate, agriculture, and personal injury. Are you interested in becoming the next member of this exceptional team? Our goal is to employ great people who are interested in contributing to the success of our business and the profession we serve. We hope you choose Stringam as your employer of choice towards a meaningful career in law. The Opportunity: We are looking for an exceptional individual to take on the role of Legal Assistant, Wills & Estates in our Moose Jaw office. This is a full-time, permanent position, the ideal candidate will have 2-3 years of experience in the administrative field. Responsibilities include: Draft, prepare and organize general correspondence and documents relating to the conduct of residential conveyancing law practice Organize and maintain files relating to legal and administration matters including indexing and tracking Perform searches and review same related to real estate including Personal Property Registries, Bankruptcy, Land Titles, Corporate and Bank of Canada Draft and register security documentation Receive, sort and prioritize transaction documents, as well as create and manage file checklists relating to transaction closing Assist lawyer(s) in preparation for transactions, including dealing with realtors, lender representatives and counsel Preparation of reporting documentation to client Preparing documents, such as Wills, Enduring Powers of Attorney, Personal Directives, applications to Court for Grants of Probate and Administration, as well as Adult Guardianship and Trusteeship, and others related to Estate management and record keeping, Estate accounting, Releases and distributions of assets Taking in client and Estates information, opening and organizing files, preparing initial drafts of letters, documents and spreadsheets, following up on matters with clients, beneficiaries, Court, Land Title Office, banks and others Responding knowledgeably and appropriately to incoming inquiries Qualifications: Professional demeanor including an ability to manage all incoming telephone inquiries, working well with colleagues, lawyers, external clients and outside providers Ability to quickly learn new concepts, terminology and procedures Exceptional organizational and time management Ability to communicate clearly both verbally and in writing; excellent skill in composition, grammar and spelling Meticulous attention to detail, accuracy and consistent quality of work Professional level Microsoft Word skills Compensation & Hours: Compensation is competitive and commensurate with experience. Regular full-time position with working hours of 8:30 AM to 5:00 PM subject to change from time to time. We provide a comprehensive benefits package which includes medical, dental, prescription drug, life insurance, critical illness, long term disability, vacation and sick time benefits. To apply please send a cover letter and resume to the attention of Kenny Davey at hr@stringam.ca, while quoting the job title in the subject line. All applications will be held in strict confidence. Stringam is an equal opportunity employer. Stringam wishes to thank all applicants for their interest. However, please note that only those candidates selected for an interview will be contacted.  

CORPORATE LEGAL ASSISTANT Why work at Blaney McMurtry LLP? Blaney McMurtry LLP is a multi-service 120 + lawyer firm, based in the heart of downtown Toronto. For more than sixty-five years, we have helped clients overcome challenges and seize opportunities through our continuing commitment to achieving results and building relationships. We seek exceptional individuals who take pride in their work and know the importance of excellent client service. Our motto is “Expect the Best” and that goes both ways. At Blaneys, we value a diverse and inclusive workplace that respects and supports all of our staff. We offer a competitive salary based on experience and paid vacation. Your well-being is very important to us and this is why we offer an excellent benefits package which includes health, dental, as well as an Employee Assistance Program. If you would like to gain new skills, we have abundant training and professional development opportunities to help to achieve your personal and professional goals. We are currently accepting applications for an experienced Legal Assistant in our Corporate Services Practice Group, supporting our Corporate Law Clerks. This opportunity is excellent for those who take pride in the quality of the work they do and want to be a part of a busy team. Strong MS Word and organizational skills are needed as is the ability to multi-task. Blaney McMurtry LLP is passionate about what we do and we are looking for someone who shares our passion to join our team. What you will be doing: · Assisting with organizing and sending out of documents, receiving executed documents and attending to their filing, update of database and records, etc. · Preparing share certificates. · Inputting corporations into corporate database and assigning minute book numbers. · Arranging for closing out of corporate records and/or preparing letters/receipts to client enclosing records. · Merging directors, officers and shareholders registers/ledgers from database. · Drafting report letters to clients (re: inc/org, name change etc. and assembling report books). · Drafting basic director and shareholder resolutions (i.e. to change registered office address of a corporation, officer changes). · Ordering corporate profile reports and drafting Form 1 -Notices via Cyberbahn and assisting with electronic filings. · Special projects as needed (i.e. preparing charts of officers and directors, preparing organizational charts, which entails reviewing minute books, registers, etc.) · Diarizing of future events and follow up. · Minute book filing and importing minute book documents into corporate database. · General Word and physical file maintenance. Qualifications: · Strong interpersonal and communication skills, stellar organization skills, accurate and quality work are an ideal fit for this position. · 2+ years of Corporate Law experience; experience on CorpLink is preferred. · Ability to manage large volume of documents and work in a fast-paced environment. · Team-player attitude with willingness to learn. · Proficient in Microsoft Office Suite. · Prioritizing workflow and managing critical details. · Completion of a Legal Assistant Diploma is an asset. This position is a full time in office position. Interested applicants should apply here. Only those candidates selected for an interview will be contacted. If you require any accommodation in the application process, please contact us. Blaney McMurtry is committed to providing accommodations for people with disabilities. If you require accommodation, we will work with you to meet your needs. We look forward to hearing from you and thank you for your interest.

Provides administration and technical assistance to the department, in the timely triage of complaints and assessment of risk. Duties include creating, processing and prioritizing complaint files, identifying and addressing internal and external customer needs, conducting searches and communicating and coordinating the sharing of information between internal and external staff.   QUALIFICATIONS REQUIRED: Requires completion of a 2-year college program in Legal Secretary, Administration or a related discipline. Requires a minimum of 3 years’ experience providing secretarial and administrative support in a confidential environment. Knowledge of regulatory division practices and procedures. Office practices and legal terminology and procedures related to court filings and orders, legal correspondence, and other documents. Microsoft Office Suite / 365 (Word, Excel, PowerPoint, etc.). Customer service skills. Interpersonal, oral, and written communication, and presentation skills. Organizational and multitasking skills with attention to detail. KEY ACCOUNTABILITIES: Client / Customer Service Delivery Provides administrative assistance and support to department staff related to the prioritization, development and processing of complaints. Authenticates new complaints to support effective risk management by completing and documenting searches to confirm the correct subject, identify matched and multiple active complaints, flag special complaint types, and conduct external database searches, including interjurisdictional database, immigration consultant and property databases. Communicates with complainants where additional information is required. Completes tasks relating to requests for review of closed cases by the Complaints Resolution Commissioner, including communicating with the subject of a complaint about the request and outcome. Receives, sorts, and distributes incoming mail and telephone messages. Creates and maintains electronic cases in accordance with established protocols. Maintains integrity of complaint cases by timely keying of accurate, relevant information. Answers routine inquiries and completes telephone follow-up on behalf of Intake & Resolution staff ensuring customer service standards are maintained. Schedules appointments and meetings, ensuring room set up, required documents, and availability of attendees.   Team Membership Collaborates with other administrative support team members to optimize workflows, ensure resource utilization and department effectiveness. Identifies gaps in the department’s work processes and procedures, bringing them to the attention of the Administration Manager. Monitors issues and trends related to legal topics and file management and identifies and forwards them to other staff in support of policy development or process change. Manages and participates in developing solutions to optimize both individual and departmental performance and goals Assists department staff in the effective use of computerized support systems. May undertake assigned special projects.   Office Administrative Support Ensures the efficient, ongoing operation of department office equipment. Advises the Administration Manager regarding resource needs and coordinates the ordering of office supplies.   These accountabilities indicate the major duties and responsibilities expected in the job and is not designed to cover or contain a complete or comprehensive listing of all required activities, duties, or responsibilities; incumbents may be asked to perform other assigned duties. WORKING ARRANGEMENT: The Law Society has introduced a Distributed Workforce Model to leverage flexibility and agility, and to maximize employee productivity and engagement. Work arrangements will be determined by role and departmental requirements. The working arrangement for this position has been classified as hybrid, where the employee will regularly flex their work location between home and office. The specific application of this will be communicated to applicants contacted during the recruitment process. OUR COMMITMENT: The Law Society of Ontario values and respects diversity. We are committed to creating an accessible, barrier-free and inclusive workplace in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Please make any requirement you may have for accommodation during the recruitment process known when contacted. If you are unable to apply to this position due to the requirement for an accommodation of any kind, please email us at hr@lso.ca or call 416-947-3438.  

Norton Rose Fulbright Canada LLP is currently seeking a Legal Assistant to work in our Calgary Office. This temporary full-time legal assistant role will provide support to lawyers in our Energy & Infrastructure practice. This position will play a key role in handling administrative items. We are seeking a highly organized professional individual with excellent client service skills, who thrives in a fast-paced, high performance culture. The primary responsibilities of the position are:   You will be focusing on: Prepare correspondence and legal documents from precedents and handwritten notes Prioritize workflow to ensure completion of accurate work within established deadlines Organize and maintain incoming emails and correspondence for key matters Extensive electronic file management responsibilities. Maintain files, including daily filing, file organization, opening and closing files Maintain a list of action items for your team of lawyers and follow-up on status as required Assist with closings and assembling closing books Maintain and monitor Outlook calendars including scheduling meetings locally and multi-office when required Initiate the necessary action to urgent matters, particularly when the lawyers are travelling or away from the office at meetings Liaise with Client Billing Specialists for monthly production of accounts Act as a liaison between lawyers and various internal and external clients at all levels Revise, format and edit documents / Schedule appointments and boardroom bookings Handle telephone calls and correspondence, both incoming and outgoing Lead on administrative duties including time entry, billing, expenses and travel arrangements Other duties as required. What you bring to the role: College Diploma from a Legal Assistant program. Minimum of 3 years Legal Assistant experience, experience in Energy & Infrastructure is preferable. Proficiency in MS Office with a high level of overall technical ability. Excellent attention to detail and proofreading skills. Experience with styles and document formatting. Excellent interpersonal skills and the ability to communicate effectively with clients. Ability to take initiative and lead independently when necessary. Excellent organizational skills. Capable of working well under pressure. Ability to handle multiple competing and urgent deadlines. Flexible and adaptable to change. Positive outlook and the ability to work well in a team environment. Ability to work in an environment where discretion and confidentiality are essential.   Ready to join a proactive and modern firm that provides an exceptional career experience in an inclusive and collaborative environment? Come join us!   As part of a global legal practice, Norton Rose Fulbright Canada embrace a culture of excellence and client service, but always with a focus on flexibility, respect, diversity and openness. We strive to create an equitable, inclusive environment where everyone can bring their whole self to work and realize their career potential.   To find out more about how we integrate diversity, equity and inclusion in everything we do please click Diversity, equity and inclusion | Canada | Global law firm | Norton Rose Fulbright .   If you require any reasonable adjustments during the recruiting process, please inform us in the recruitment application. We will contact you to further discuss your need.   Please note that applicants who receive an employment offer may be required during their employment with Norton Rose Fulbright to provide proof of vaccinations recommended from time to time by government or public health authorities. Norton Rose Fulbright has a duty to accommodate those who are unable to get vaccinated due to protected grounds. For applicants who require an accommodation, please contact us to discuss further.   Law around the world nortonrosefulbright.com

TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs.   As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.   Job Description: TD Insurance is part of TD Bank Financial Group, one of Canada’s largest financial institutions. TD Insurance helps protect clients from the ‘accidents of life’ with a wide range of products including credit protection, life, health, travel, home and auto insurance. With more than three million clients, TD Insurance authorized products and services are available online, over the phone, and through a network of more than 1,000 TD Canada Trust branches.   In Canada, we have two lines of business, General Insurance and Life and Health. Our General Insurance business is one of the top home and auto insurance groups in Canada and the national leader in group insurance and affinity marketing. Our Life and Health business is the number one provider of critical illness insurance and direct life and health insurance in Canada.   At TD Insurance, we are committed to fostering an inclusive, accessible environment. With a Canada-wide workforce of over 4,000 employees and offices in Quebec (Laval, Montreal), Ontario (Etobicoke, Toronto, North York, Burlington, and Peterborough), Atlantic Canada (Halifax, Saint John), Calgary and Edmonton, our company is always growing and can help you to grow. TD Insurance offers a stable and dynamic work environment where talent is appreciated and professional development is taken seriously. More than just a job, we offer rewarding careers   This opportunity will provide legal secretarial support to one or more lawyers. Maintain a close and highly responsive relationship to the day-to-day activities of the Lawyer(s).   Main Responsibilities Prepares, through transcription of written or recorded documents, complex legal documents i.e. correspondence, factums, motions, summonses etc.   Drafts standard legal documents, correspondence and pleadings for review by lawyer(s). Edits grammar, punctuation and spelling as needed.   Exercises initiative and judgment in Lawyer’s absence, i.e., negotiates extensions of time. Prioritizes and responds to diverse incoming communications.   Manages Lawyer's calendar i.e., schedules appointments, coordinates appearances. Resolves scheduling conflicts on own initiative.   Answers a wide variety of telephone inquiries based on knowledge of case. Responds to inquiries exercising good judgment and discretion.   Composes complex (non-technical) correspondance.   Establishes, maintains, and when necessary, revises Lawyer's files.   Performs research, reviews and prepares documents in accordance with project objectives and in consultation with Lawyer, Law Clerk or Legal Office Manager.   Provides training to legal assistants and has the ability to answer technical questions. May also provide training to lawyers, law clerks and other office personnel.   Exercises initiative to propose, develop and maintain standard office precedents and procedures.   Performs additional duties as requested such as:   Reception relief. Maintains lists of witnesses, Subpoenas, fees, etc. Requests fees for payment from Claims department. Participates in arranging lawyer’s files for easy access during trials. Informs witnesses of scheduled court appearances. And other miscellaneous duties as may be assigned from time to time.   Responsible for answering questions and providing guidance and training for less experienced legal assistants. May serve as a group leader; coordinate workflow, review completed work of other legal assistants.   Qualifications College diploma in legal secretarial and 5+ years of litigation experience Ability to proof and edit legal documents You are a motivated self-starter with capability to work productively under pressure Excellent oral and written communication skills Strong interpersonal and client service skills, professional and positive demeanour Superior organization and priority setting skills, strong work ethic and ability to multi-task Ability to be conceptual and a creative problem solving skills Intermediate MS Office skills; knowledge of standard office equipment and word processing   Who We Are: As part of TD Bank Group, one of Canada's largest financial institutions, at TD Insurance, we care for Canadian families, making it easy to get the best advice, protection, and support in their moments of need, always.   TD Insurance offers a wide range of products, including General Insurance and Life and Health. More than four million customers count on us.   As the largest direct to consumer insurer in Canada, we are always innovating and providing exciting and rewarding career opportunities for our Canada-wide workforce.   Our Total Rewards Package Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical, and mental well-being goals. Total Rewards at TD includes a base salary, variable compensation, and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off, banking benefits and discounts, career development, and reward and recognition programs. Learn more   Additional Information: We’re delighted that you’re considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we’re committed to providing the support our colleagues need to thrive both at work and at home.   Please be advised that this job opportunity is subject to provincial regulation for employment purposes. It is imperative to acknowledge that each province or territory within the jurisdiction of Canada may have its own set of regulations, requirements. Colleague Development If you’re interested in a specific career path or are looking to build certain skills, we want to help you succeed. You’ll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities. Whether you have a passion for helping customers and want to expand your experience, or you want to coach and inspire your colleagues, there are many different career paths within our organization at TD – and we’re committed to helping you identify opportunities that support your goals. Training & Onboarding We will provide training and onboarding sessions to ensure that you’ve got everything you need to succeed in your new role.   Interview Process We’ll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call. Accommodation Your accessibility is important to us. Please let us know if you’d like accommodations (including accessible meeting rooms, captioning for virtual interviews, etc.) to help us remove barriers so that you can participate throughout the interview process. We look forward to hearing from you!    

Position: Litigation Law Clerks & Legal Assistants Location: Toronto (Hybrid) Salary: Competitive and based on experience Job Type: Full-Time  Are you an experienced Law Clerk or Legal Assistant with a passion for litigation and an eye for detail? We’re currently working with several innovative and forward-thinking boutique law firms across the Greater Toronto Area that are looking to grow their teams with exceptional legal talent.  These full-time opportunities offer the chance to be part of tight-knit, collaborative teams where your contributions are truly valued. You'll work alongside experienced lawyers in dynamic, high-performing environments that prioritize mentorship, professional development, and work-life balance.   What You'll Be Doing: Managing legal calendars, deadlines, and day-to-day file progression Drafting and sending legal correspondence, and communicating with clients, counsel, and third parties Draft, prepare, and format litigation documents (e.g., pleadings, motion records, affidavits, AODs, undertakings charts, correspondence) File and serve court documents electronically (e.g., through Caselines, LSO portals) Assist in trial preparation, including preparing trial briefs, summaries, and exhibits Maintain and organize physical and electronic legal files Communicate with clients, court staff, opposing counsel, and third-party service providers Schedule meetings, mediations, IMEs, discoveries, and court appearances Conduct legal research and assist with investigative tasks (e.g., corporate searches, title searches)   What We're Looking For: 5+ years of experience as a Law Clerk or Legal Assistant in litigation (civil, insurance defense, commercial or related areas) Proficient in Microsoft Office and legal software (e.g., PC Law, Primafact, ACL, or similar) Solid experience with docketing, court rules, and legal procedures Strong legal drafting skills and attention to detail Excellent time management and organizational skills Professional, proactive, and able to manage sensitive information with discretion Clear, confident communicator who can thrive in a client-focused environment If you're looking for your next opportunity in a progressive boutique firm where your experience and insight will make a real impact , we want to connect with you. Apply today to become part of our growing network of legal professionals across the GTA. To apply, please send your resume to Christina Cerra at christina.cerra@quantum.ca .

Plaintiff Personal Injury/Medical Malpractice Legal Assistant Are you ready to start the new year with an exciting career move? Our Client, a well-established and highly respected law firm, is looking for a skilled Legal Assistant to join their team this January. With 2-3 years of experience in personal injury or medical malpractice, you’ll bring your skills to a close-knit team that genuinely values collaboration and expertise. This is your chance to make a real difference by supporting clients during life’s most challenging times. The firm offers a welcoming atmosphere, professional growth opportunities, and meaningful work that will leave you inspired in 2025. Apply now! Salary: Up to $75K Responsibilities: Communicate with lawyers, team members, clients, and other professionals to discuss assigned cases or projects Communicate and prepare and receive correspondence with client, counsel, experts and other professionals Request, obtain, review, organize, analyze and serve medical records and other productions Obtain, review, and organize damage information; Arrange for the payment of invoices pertaining to the records requests made Schedule discoveries, mediation and other pertinent events Maintain files and ensure the file is complete and updated using established firm programs and policies As necessary and appropriate, communicate with medical personnel and others involved in patient's care and matter generally Draft legal documents including pleadings and motions, affidavits, affidavit of documents and trial records; file motions and pleadings according to judicial procedures Where appropriate, prepare medical chronologies Assist lawyers with trial preparation Record billable hours spent on specific cases Qualifications A law clerk, legal assistant, paralegal diploma or degree is required 2-3+ years experience in medical malpractice and/or personal injury law Resourceful and solution-oriented Excellent interpersonal and oral communication Ability to multitask, with flexibility to manage changing priorities and projects under time constraints Ability to work independently and to bring a positive team work attitude to the workplace Attention to detail, organization, efficiency and preparedness Willingness to learn from senior team members to meet our client needs Strong computer skills and software application proficiency How to Apply: To apply, please forward your resume to Sabrina at sabrina@cartelinc.com

Lawson Lundell LLP is a leading regional Canadian business law firm with offices in Vancouver, Kelowna, Calgary and Yellowknife. The firm is recognized and respected by its peers in legal and business publications and was recently named one of BC’s Top Employers for 2025. Business in Vancouver also recognized Lawson Lundell LLP as the fastest growing law firm in Western Canada. Lawson Lundell LLP is seeking an experienced Legal Administrative Assistant to join our Banking and Debt Financing group in our Vancouver office. Our Banking and Debt Financing group is widely recognized as a top performing practice group in Vancouver with an attractive variety of work and clients. The successful candidate is an enthusiastic and hardworking team player who would like to work with lawyers in Banking and Debt Financing. The regular working hours for this role are Monday – Friday, 8:30am – 4:30pm. Standard Responsibilities Due diligence searches Managing funds for loan transactions Preparing financing statements, amendments and discharges in the PPR Formatting and finalizing legal documents Compiling executed documents and security packages Drafting correspondence (covering letters, payout letters, memorandums etc.) Proofreading Opening new clients and matters Preparing and sending engagement letters Billing - preparing and sending out monthly invoices Preparing expense reports Setting up client meetings and conference calls Managing calendars Liaising with legal assistants, paralegals, lawyers and clients on file progress Providing overflow assistance and various general administrative duties as required Qualifications Legal Administrative Assistant certification from an accredited institution Minimum 3 years of previous experience as a Banking and Debt Financing Legal Administrative Assistant is required Ability to perform due diligence searches Exceptional aptitude in Microsoft Office Ability to multi-task, meet deadlines and solve problems in a fast-paced environment Has the ability to work both independently and as part of a collegial team Excellent organization and time management skills Displays extraordinary customer service in a professional, mature and courteous manner Highly dependable and adaptable with great work ethic Exceptional interpersonal skills Strong verbal and written English communication skills The typical salary range for this position is $55,000 - $75,000 annually; the base pay offered is based on location and may vary depending on job-related knowledge, skills, experience, internal and market equity. In addition, w e offer a variety of benefits, including: Health Benefits : extended health, dental, vision, out of country, life, AD&D. Lifestyle Benefit: reimbursement for purchases from a pre-approved list, including memberships and gym equipment. Paid Parental Leave top up. Education Reimbursement: We are committed to growth and development, and our educational reimbursement policy provides opportunity for our staff to expand on their knowledge in the legal field. Paid Time Off : vacation time starts at 3 weeks, personal days, sick time, and a volunteer day every year. Financial Benefits : defined contribution pension plan matched by the firm, RRSP, TFSA, year-end bonuses and an employee referral bonus program. Fun Environment : annual year end party, happy hours, staff appreciation week, and many other social events. Awards : long term service and bonus vacation awards. If you are a professional, motivated hardworking team player with a positive outlook and would like to share your expertise with us, please submit your resume with a cover letter to Linda Kilkenny, Human Resources Supervisor .   Although we thank all applicants for their interest in Lawson Lundell LLP, only shortlisted candidates will be contacted. No phone calls please.      

As an equal opportunity employer, we are looking to build a diverse workforce that reflects the diversity of our clients and the customers we serve. Learn more about working for WCB at Careers - WCB Alberta   Job Title: Legal Assistant   Job Type: Permanent / Full time   Job Location: Edmonton, Alberta   Legal Assistant Edmonton, Alberta Permanent, Full-Time Position   Are you a looking for an exciting opportunity to make a difference on a team that impacts the lives of Albertans? Are you self-motivated with excellent communication skills and enjoy building strong and effective relationships with people? Are you compassionate and find your skills best suited to a client centric work environment? If this sounds like you - come and join our team!   Your Legal Assistant responsibilities: Assists the Bodily Injury Adjusters by receiving and reviewing files to determine if a vested cause of action is possible under tort and workers’ compensation law. Determines the status of parties under the Workers’ Compensation Act. Promotes the services of the Legal Services Department to injured workers in vested causes of action. Inputs data into the legal tracking system, orders motor vehicle and corporate searches, and prepares files for Bodily Injury Adjusters.   Your experience and skills: High School diploma supplemented with several years of progressively responsible experience as a Legal Assistant. Legal Assistant diploma, courses in litigation procedure and personal injury, and courses through the Insurance Institute of Canada is preferred. C.I.P. designation is a definite asset. Broad knowledge of the law and litigation process with the ability to inform interested parties of progress. Working knowledge of medical terminology is an asset. Strong written and verbal communication and interpersonal skills are required. Ability to build external stakeholder relationships. A combination of education and experience may be considered.   We offer a competitive salary, a comprehensive benefits package, flexible work schedules and hybrid work opportunities (combination of work from home and physical office) that foster a healthy work-life balance. You’ll work with supportive leaders and skilled professionals in a caring and collaborative work environment. For more information, please see our Employee Handbook , available on our website.   Salary: $58,249 to $64,687 per annum (Pay Grade 7)   Final candidates for this position are required to undergo a security clearance as a condition of employment. Successful candidate must reside in Alberta and be able to work in person in our Edmonton downtown office as required by their position.   We are committed to providing equal opportunity to all qualified persons, without regard to race, colour, religion or national origin, gender (or gender identity or expression), age, sexual orientation, physical or mental disability. Equal opportunity is provided in employment, promotions and wages.   We thank all applicants for their interest; however, only candidates under consideration will be contacted.

Corporate Legal Assistant | Saint John, NB Are you an organized and detail-oriented professional looking to join a reputable law firm? Our firm is a leading full-service legal practice in Atlantic Canada, recognized for delivering top-tier legal solutions. We take pride in fostering a collaborative and supportive work environment where our team members thrive. We are currently seeking a Corporate Legal Assistant to join our Saint John office on a full-time, permanent basis. The ideal candidate is a proactive team player with a strong work ethic and a passion for client service. Key Responsibilities: Manage and maintain accurate client records and administrative files Draft legal documents, agreements, and correspondence with precision Assist with corporate reorganizations, incorporations, and maintaining corporate minute books Handle share and asset transactions, and file corporate documents using entity management software Conduct corporate due diligence searches (e.g., Bank Act, Bankruptcy and Insolvency Act, Workers’ Compensation Board, Labour Standards) Obtain certificates of good standing and corporate registry documents Perform Personal Property Security Act (PPSA) searches and filings, including registrations, amendments, and discharges Prioritize tasks effectively to meet deadlines while maintaining accuracy What You Bring: Strong command of English (spoken and written) Minimum of 2 years’ experience as a corporate legal assistant A Legal Assistant or Paralegal diploma is an asset Proficiency in Microsoft Office and legal software applications Excellent attention to detail, analytical thinking, and problem-solving skills Strong organizational and time management abilities Ability to work independently and within a team What We Offer: 100% employer-paid health and dental benefits (individual or family coverage) Retirement savings plans with employer-matching contributions Employee & Family Assistance Program (EFAP) for support and wellness Health & Wellness programs including personalized resources Personal Spending Allowance (PSA) and casual dress policy Corporate discounts on gym memberships, insurance, hotels, and car rentals Generous vacation, sick leave, and personal time allowances How to Apply: This opportunity will remain open until the position is filled. Interested candidates should submit a resume and cover letter to: NB Human Resources NBCareers@coxandpalmer.com We appreciate the interest of all applicants; however, only those selected for an interview will be contacted.

The Legal Administrative Assistant will serve as key personnel in the Legal Department and provide primary support to Kia Canada’s General Counsel and secondary support to the litigation team. This role would be suitable for a detail-oriented self-starter who is comfortable and confident in a fast-paced environment with excellent organizational skills. Key Responsibilities Schedule and confirm appointments, meetings, event preparation. Maintain and organize electronic filing system. Receive, process and schedule departmental mail – incoming & outgoing. Review and prepare requests for standard legal documentation – i.e. NDAs, Releases, Resolutions etc. Process, manage and coordinate payment of all legal invoices using accounting software. Oversee the Legal Department budget and process expenses. Prepare quarterly and annual reports (financial and litigation) Record and track contracts sent and follow-up requests, as necessary. Monitor the Privacy Inbox and initiate information gathering process with the Privacy Committee Gather information and coordinate routine inquiries from external and internal sources. Connect with the litigation team and update the litigation tracker on a weekly basis. Manage litigation tickler system and litigation calendars Administer litigation file opening and closing procedures according to departmental guidelines Other legal administrative duties in support of the Legal Department as they arise Skills / Knowledge / Experience / Education Required Advanced knowledge of Microsoft Word, Office, Excel, Outlook and PowerPoint 3+ years of experience working as an administrative/executive assistant at a law firm or in-house environment Detail oriented and organized with a high level of accuracy Ability to take initiative and perform tasks independently Bilingual in French and English is an asset.  

Reporting to the Legal Administrative Services Manager and under direction of a solicitor, the Legal Assistant 3 will provide a full range of advanced legal administrative support to assigned senior solicitor(s) on highly complex and specialized files. This includes independently drafting and preparing complex legal documents, conducting legal research, acting as liaison between external legal counsel, agencies and the public, file intake and management and assistance in file assignment, as well as scheduling and attending legal meetings. The Legal Assistant 3 will also provide functional supervision, guidance and mentorship, and assist in training clerical staff and junior level Legal Assistants in the work assignments to ensure adherence to legal document templates, processes and procedures as required. The position is also required to handle a high volume of files. As the Legal Assistant 3 you will: Provide advanced legal administrative support to assigned senior solicitor(s) Communications File Intake and Management Assist Solicitor Practice and Calendars Training and other Responsibilities as Directed Your education and qualifications include: Legal Assistant Certificate from a recognized institution. May consider equivalent combination of education and experience. Extensive related/relevant experience working in a legal setting specifically in the specialized area of law. Ability to work independently with great attention to detail and with a high degree of responsibility and accountability. Considerable and thorough experience of required legal operations, policies, and procedures, legal terminology, and legal and court processes and regulations. Experienced in creating and maintaining accurate records and files in accordance with established policies and procedures Organizational and time management skills, including the ability to prioritize workloads, and manage concurrent assignments with meeting strict, legislated deadlines Interpersonal skills with the ability to establish and maintain effective working relationships with elected officials, outside solicitors/lawyers, department heads, city staff and members of the public Exceptional verbal and written communication skills with the ability to effectively communicate information through various methods to multiple levels of the organization, stakeholders and the public. Ability to handle confidential and politically sensitive matters with tact, diplomacy and integrity Supervisory experience and ability to provide guidance, oversight and mentorship would be an asset IMPORTANT : Applicants who have been educated outside of Canada must have education which is comparable to the minimum qualification in Canada. Applicants submitting foreign credentials require an official academic assessment report issued by a recognized Canadian assessment service https://canalliance.org/en/ at application. Conditions of employment: The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid. Police Information Check satisfactory to the employer will be required from the successful applicant at their expense.  

LEGAL ASSISTANT 1-year Term Contract Salary: (TE 13-1 to TE 19-5) $*_ 40,733.16 to $59,115.94*_ Closing date: March 27, 2025 at 4:30 pm BACKGROUND Nova Scotia Legal Aid and Sipekne'katik First Nation are partnering on an exciting new initiative of addressing the current barriers Sipekne'katik community members face when accessing legal services outside of Community. Nova Scotia Legal Aid is working with Sipekne'katik to provide legal services and educational initiatives by opening a legal aid office on Sipekne'katik First Nation. Sipekne’katik First Nation is a Mi’kmaw community with over 3,000 band members located in Hants County, Nova Scotia. Sipekne’katik is one of the seven geographic districts of Mi’kma’ki – the ancestral territory of the Mi’kmaq that encompasses Nova Scotia, New Brunswick, PEI, Newfoundland, and Maine. Sipekne’katik is a community rooted in the traditions and history of its ancestors, taking pride in their Mi’kmaw culture, language and way of life. Sipekne’katik includes the communities of Indian Brook (now called Sipekne’katik), New Ross, Pennal, Dodd’s Lot, Hammonds Plains, and Grand Lake. Sipekne’katik is a vibrant, growing community. Sipekne’katik strives to provide exciting cultural, educational, social, and many other opportunities for all its band members. The Sipekne’katik Band is focused on improving the economic sustainability of the community. Through a strategic plan and sound economic initiatives, the Sipekne’katik Band is improving the standard of living for its community and all their band members by providing essential goods, services and supports that are developed and delivered by the community. STATEMENT OF INTENTION This position is designated to applicants who identify as Mi’kmaq or Indigenous Persons. Lived experience in a historical Mi’kmaw Community is an asset for this position. However, we encourage all applicants to apply. We value a workplace where diversity, in all its forms, is encouraged and recognized for its contribution to a more creative, rewarding workplace that is representative, at all job levels, of the people we serve. We welcome and encourage applications from all individuals belonging to equity-deserving groups including Indigenous Peoples, African Nova Scotians and Other Racially Visible Persons, Newcomers to Canada, Persons with Disabilities, 2SLGBTQIA+ Individuals, and Women. These applications will be considered if a suitable candidate is not found within a Mi’kmaw or Indigenous community. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application, cover letter or résumé/C.V. We are committed to accommodating those with disabilities at any stage of the hiring process, so please advise of the required accommodations. WHO WE ARE A career at Nova Scotia Legal Aid is incredibly rewarding and unlike any other in the legal field, regardless of the area of law. At Legal Aid, no two days are ever alike. It is a dynamic, fast-paced, and demanding workplace, and each day presents an opportunity to help make the lives of Nova Scotians better by compassionately assisting them through the most important legal issues happening in their lives. Nova Scotia Legal Aid provides free legal information, advice, and representation to Nova Scotians facing criminal, family, or social justice issues, through 24 service offices and 3 sub-offices, with a focus on low income and equity-deserving populations as well as those experiencing gender-based, intimate partner, or family violence. This initiative will open the door to a new model of providing direct services to communities. Nova Scotia Legal Aid has specialized service offices for youth, social justice, mental health legal services, and criminal and family appeals. Our work on Sipekne'katik is guided by: · Establishing and maintaining mutually respectful relationships · Engaging and collaborating with Community organizations, Elders and leaders · Encouraging and supporting Community approach to resolving conflict and disputes · Recognizing the interconnectedness of physical, emotional, mental, and spiritual health in the Mi’kmaq view · Approaching the work with humility, remembering we are guests in Community POSITION RESPONSIBILITIES As a legal assistant in this position, you can expect to: · Effectively manage the front desk, incoming calls, application intakes and distribution. · Manage, organize and co-ordinate Lawyers’ practice. · Transcribe and type briefs and correspondence, and assure timely preparation, accuracy and documentation of all related documents including Orders, affidavits, financial statements, petitions, etc. · Ensure the management of all legal administrative related duties. · Certificate administration. · Ability to work independently, take initiative, and use judgment in matters of extreme confidentiality and sensitivity. · Be able to work with clients who have complex needs and work independently in a fast-paced environment as well as part of a team. · Demonstrated time management and ability to deal with competing priorities and deadlines. · Demonstrated ability to communicate effectively, both verbally and in writing, including comfort speaking with individuals from diverse backgrounds. · Experience and proficiency with computer software packages including legal research and Microsoft Office applications (i.e., Outlook). · All other duties as required. PROFESSIONAL & LIVED EXPERIENCE You’re our ideal candidate if you are talented, hardworking and want to be a member of a team that is highly experienced, caring, dedicated and committed to our clients. Experience with family law cases, criminal court practices, and social justice matters would be an asset. You will also need: · Post-secondary diploma in Legal Administration or Paralegal or equivalent training and related relevant experience. THE PACKAGE 1-year Term Contract Salary: (TE 13-1 to TE 19-5) $*_ 40,733.16 to $59,115.94*_ Nova Scotia Legal Aid offers its employees a wide range of benefits including but not limited to:  

About Davies Davies is a top-tier Canadian law firm focused on high-stakes matters. With offices in Montréal, Toronto and New York, we are consistently at the centre of the most challenging deals and cases in Canada and abroad. A position at Davies is more than just a job. When you join the firm, you will be welcomed by a team that places as much emphasis on supporting its people as it does on serving its prestigious clients. As such, we have created a collaborative environment where team members of all backgrounds feel appreciated and are encouraged to share their ideas while working alongside some of the brightest legal and business professionals who are eager to share their knowledge and experience. About the Position We are currently seeking a Day Legal Assistant to join our Litigation group in our Toronto office, working in a share of 3:1. The successful candidate will work Monday to Friday, 8:30 a.m. to 4:30 p.m. This position requires excellent communication skills, both verbal and written, along with strong technical skills. The successful candidate demonstrates initiative, pays high attention to detail and is able to work independently in a fast-paced environment. Strong client service skills, organizational skills and practice management abilities are also required. Primary Responsibilities Provide dedicated support to a group of 3 Litigation partners Prepare and process correspondence, memoranda and legal documents according to the firm’s standards, using the firm’s word processing and document management software Prepare documentation for court proceedings and court documentation, such as documents pertaining to originating process (statement of claim), motions, discoveries, mediations, affidavits and briefs, exhibits, pre-trial documents (conference briefs) and trial documents (trial book/record) File court documentation with different levels of courts such as Superior Court of Justice, Divisional Court, Small Claims Court, Court of Appeal and Federal Court Compose and draft routine cover letters and documents Proofread documents and check for appropriate formatting, spelling and grammar; prepare revisions and blackline documents as directed Assist lawyers and students with the establishment and maintenance of online tools (Deal Room/ShareFile) for the purpose of facilitating legal transactions for the firm Review and route incoming mail and fax communications; prepare and process outgoing mail and faxes; arrange specialized mail or messenger services, as required At the direction of the lawyer, ensure email correspondence is filed to the appropriate client matter Manage key dates and update calendars for assigned lawyers, including their meetings, appointments, due dates and client-related activities Coordinate lawyer travel arrangements and travel expense reports using the firm’s Chrome River database Update contact names and addresses in the firm's InterAction database on a regular basis Coordinate client meetings, including scheduling rooms and arranging for catering and/or audio-visual equipment using the firm's Meeting Room booking software Receive, handle, screen and/or direct incoming calls as directed by lawyer; respond to routine inquiries and requests from clients; take messages Coordinate docket entry and submission according to the firm’s timelines for docket submissions Prepare expense reimbursements and disbursement requests Prepare client accounts and coordinate client billing matters with the accounting department Work with the lawyer to enter new client and matter opening requests using the firm's database Coordinate and disperse tasks to be performed by various resource groups such as document specialists, billing specialists, etc., while ensuring tasks are completed in a timely manner Manage files, including opening new files and maintaining precedent files Work with the records department to create, maintain and store client files, as appropriate Demonstrate teamwork and provide support to other litigation assistants, as time permits Provide support to other lawyers, clerks and/or students within the team structure in the absence of the regularly assigned assistant when dedicated support is not available Work cooperatively with other departments and individuals in the firm Qualifications Community college certificate in a Legal Assistant program or equivalent Minimum of three (3) to five (5) years of experience as a litigation assistant or an equivalent combination of education, training and experience Exceptional communication skills, both verbal and written A high level of professionalism Team player with a positive attitude Takes initiative while using discretion and good judgment in decision making Excellent technical knowledge of Microsoft applications, especially Word, Excel, PowerPoint and Adobe Acrobat Excellent knowledge of Case Center, Automated Civil Litigation (ACL5) software, Civil Submissions Online portal and Small Claims Court Online portal and their respective filing requirements Basic knowledge of Rules of Civil Procedure and Rules of Civil Procedure Forms Excellent client service skills Highly organized with the ability to handle administrative tasks and produce documents in a timely and accurate manner Excellent time management and prioritization skills Strong attention to detail To Apply For more information or to submit your application, please email kkeane@dwpv.com. We thank all applicants for their interest; however, only those selected for further consideration will be contacted. Davies is committed to providing a diverse, inclusive and accessible workplace for candidates and firm members with disabilities. Please let us know of any accommodations you may require at any time during the recruitment process.  

The Ministry of Social Services is seeking a legal support staff to provide secretarial and administrative support to lawyers providing child protection services for the Ministry of Social Services The successful candidate will be required to exhibit leadership and professionalism in providing services to a diverse group of legal, professional, and community individuals who interact with the office. As a member of a team of professionals, this position is responsible for ensuring that accurate and timely information is received by the court. The successful candidate will have excellent time management skills, as well as be able to adapt to frequent interruptions and shifting priorities. Consistently maintaining confidentiality and attention to detail are essential to this position. You will also process incoming and outgoing mail and maintain accurate electronic and manual filing systems according to Ministry policy, office protocol, and the requirements of the Law Society of Saskatchewan. You will have knowledge of office administrative procedures including filing systems and knowledge of legal terminology and the administration of legal documents, court proceedings and documentation involving Child and Family Services. You will have up-to-date knowledge of relevant legislation, regulations, acts, agreements, policies and procedures for the Child and Family Services program, as well as knowledge of The Child and Family Services Act.   We are committed to workplace diversity.   Hours of Work : A - SGEU Office 36 - one day off every two weeks Criminal Record Check Requirement : The successful candidate shall be subject to a Criminal Record Check as a condition of employment Number of Openings : 1

Dentons is designed to be different. Our firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned as a firm with over 21,000 individuals in more than 200 offices serving clients across 80+ countries. Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canada’s Top 100 Employers (2025); Canada’s Top Employers for Young People (2025), and Canada’s Best Diversity Employers (2025).   This role is an opportunity for you to join the world’s largest law firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise. POSITION SUMMARY   The Legal Assistant role within our Real Estate department, supporting the Municipal Planning, Land Use, and Development law practice , requires a unique blend of skills and experience. You must demonstrate strong technical skills and knowledge to manage the production demands of the practice accurately and efficiently and possess proven abilities to proactively support the management of the practice, including client relationship management.   The position will require a polished, confident, and reliable assistant who is able to manage multiple priorities. You are highly organized, discreet, driven and have a client first approach to work. You are professional and possess a high degree of business maturity. Generally, the hours of work are from Monday to Friday, 9:00 a.m. to 5:00 p.m., however due to the nature of this role, flexibility may be required at times. Pre-authorized overtime may be required.   RESPONSIBILITIES   Practice management, including proactively managing lawyers’ workflow, schedule, and billings oversight. Dealing with and responding to client inquiries and conducting follow up, as required. Assisting with opening, maintaining, and putting away files, in conjunction with administrative assistants in the group. Processing incoming and outgoing mail and managing bring forwards. Scheduling appointments and meetings, photocopying materials, booking meeting rooms, making travel arrangements, etc. Maintaining and organizing files with a robust follow up system. Preparing cheque requisitions and expense reports. Updating and maintaining client/matter lists. Demonstrating a team attitude with an accountability and confidentiality to both internal and external clients to achieve goals of the Firm. Actively supporting the Legal Support Team in accordance with the firm’s standards and best practices Other duties as assigned.   REQUIREMENTS   Post-secondary education in business or related discipline. Legal Administration and/or Law Clerk Diploma preferred. Minimum of 5 years solid work experience in a legal environment. Strong interpersonal and communication skills (both verbal and written). Excellent technical proficiency in Microsoft Office applications. Minimum 50 wpm typing speed. Knowledge of accounting/docketing systems and document management systems (Elite and iManage). Seasoned organizational/follow up skills; attention to detail, proofreading and accuracy are required. Professional client and telephone manner and a proven track record of working with confidential information. Able to work independently in a fast-paced, team-oriented environment. Must have seasoned problem-solving skills, the ability to work with little instruction or supervision and be highly motivated. Able to meet deadlines, work well under pressure and take initiative using sound judgment. Professionalism demonstrated with colleagues, clients both in person and conversing by phone. Strong grammatical skills, including punctuation and proofreading, attention to detail and accuracy are required. Able to work under pressure to meet deadlines, remain calm with a sense of urgency while maintaining a positive team driven work ethic and ability to approach colleagues and lawyers to solicit work.   We thank all applicants for their interest, however, only those selected for an interview will be contacted.   At Dentons we are committed to offering equitable and competitive pay, we achieve this by aligning internal salary ranges for specific roles to similar positions in the external market. In the normal course, our practice is to hire, transfer and promote employees within the entry part of our range, adjusting as needed based on the prior experience, skills and competencies required for the role along with any market differentials. Recognizing our exceptional talent means providing a comprehensive total rewards package beyond a competitive salary. We have curated our employee benefits portfolio to offer inclusive and comprehensive wellbeing and developmental programs for our people. With extended benefits and mental health plans, paid time off, savings plans, fitness subsidy, parental leave top up and more, our benefits are flexible, aligned to our core values and supports the various needs of our people. Additionally, our personal and professional development programs include people networks, mentorships, and leadership series programming to help people grow their career.   Note: Availability of the benefits and perks may be subject to your location and employment type and may have certain eligibility requirements. Dentons reserves the right to alter these programs and offerings in whole or in part at any time without advance notice.     Equal Opportunity Statement At Dentons Canada, inclusion, diversity, equity and accessibility (IDEA) are not just ancillary values, they are foundational to our business. We believe that IDEA is essential to the shared success of our team and our clients. Our forward-thinking and inclusive culture supports the professional development of all our people, enhances the leading services we offer to our clients, and informs our commitment to make a positive impact in the communities where we live and work. As a testament to our commitment to IDEA, we have been recognized as one of Canada’s Best Diversity Employer’s for 14 consecutive years (2011-2024), as well as one of Canada’s Top Employers for Young People (2024) for the seventh time. Dentons Canada is an equal opportunity employer, and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender identity, marital status, place of origin, race, sexual orientation, or any other characteristic protected by applicable human rights legislation. We are committed to providing you with an inclusive, barrier-free, and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.    

Position: Legal Assistant Status : Regular Full-Time Type of Position : Replacement (Immediate Start) Salary : $72,847.00 - $82,745.00 annually Department : York Region → Legal & Court Services → Legal Services Location : Hybrid work opportunities may apply Primary Office: Legal Services - 17250 Yonge Street, Newmarket, ON L3Y 6Z1, Canada Position Purpose Reporting to Senior Counsel in the Construction Law Group, the Legal Assistant provides confidential legal and administrative support. This includes preparing correspondence and legal documents for all lawyers and the law clerk within the Construction Law Group. Major Responsibilities Draft and prepare agreements, contracts, statements, affidavits, corporate searches, correspondence, and documentation related to construction and procurement matters. Administer and process legal documents, ensuring protection of the Region’s legal and financial interests; coordinate signatures, execution, and registration of documents and agreements. Assist in drafting and preparing confidential correspondence, documents, and reports. Maintain filing systems, precedents, and records to ensure accuracy; assist with records management using Versatile. Produce and distribute documents while maintaining security and confidentiality of information. Ensure receipt and appropriate distribution of Regional fees and charge monies. Act as a communications link between Counsel staff, cross-departmental teams, politicians, external agencies, and the public. Participate in meetings, staff committees, and workgroups as assigned. Ensure that legal services provided align with Regional customer service standards. Perform other duties as assigned to support Branch and Department objectives. Qualifications Successful completion of post-secondary education in a Legal Assistant Program or an equivalent combination of education and experience. Minimum of 5 years of legal administrative experience in a private or public law practice. In-depth knowledge of preparing legal documents, contracts, agreements, records, and file systems. Proficient in clerical and administrative practices. Strong knowledge and demonstrated ability in corporate core competencies: customer service, communication, teamwork, initiative/self-management, accountability, and adaptability. Proficiency in MS Office software applications. Demonstrated ability to research and resolve issues effectively. Key Details Weekly Hours : 35 Scheduled Shifts : 8:30 AM - 4:30 PM Closing Date : January 22, 2025 Union : Non-Union Staff How to Apply Please submit your application online by 5:00 PM EST on the closing date. While we thank all applicants for their interest, only candidates selected for interviews will be contacted via email. York Region is an equal opportunity employer committed to an inclusive and accessible recruitment process. If you require accommodations under the Human Rights Code, including accessible formats and communication supports, please email careers@york.ca or call 1-877-464-9675 extension 75506. Accommodations are available throughout the recruitment and employment process.  

Position: Law Clerk/Senior Law Clerk, IT and Cybersecurity Reporting to : Senior Legal Counsel, IT and Cybersecurity The Law Clerk or Senior Law Clerk plays a key role in delivering diverse legal services, including: Managing legal files and conducting document reviews. Drafting IT agreements and analyzing security and privacy laws. Interpreting procurement by-laws and conducting legal searches and registrations. Supporting transactional matters and researching case law, legislation, and policies to facilitate legal advice. Preparing draft memos and responses. Assisting IT legal counsel with research and preparations for appearances before Regional Committees, courts, administrative tribunals, and boards. Major Responsibilities Draft and prepare legal documents such as non-disclosure agreements and SaaS contracts related to IT, municipal, and corporate matters. Administer contracts to ensure compliance with data privacy, security, and other obligations. Review and interpret contracts and procurement by-laws, update legal templates, and maintain a precedent database. Draft responses on behalf of IT legal counsel for stakeholders and opposing counsel. Identify legal issues and conduct research using online legal databases and electronic sources. Conduct due diligence, including relevant searches, and analyze findings. Independently review corporate searches, records, and documents to provide recommendations to staff. Respond to internal and external inquiries related to by-laws, renewals, contractual obligations, and municipal or corporate law. Draft reports to Committee and Council on legal matters for counsel review. Act as a point of contact for advice requests and coordinate legal drafting support as needed. Provide guidance and technical assistance to the IT and Cybersecurity Law Group and Department staff. Mentor and support other Legal staff as required. Perform other related duties as assigned. Qualifications Education: Completion of a Community College Diploma in a Law Clerk Program or equivalent combination of education and experience. Experience: Law Clerk: Minimum 3 years in a legal environment, private or public sector. Senior Law Clerk: Minimum 5 years in a legal environment, private or public sector. Proven experience in reviewing, drafting, and managing commercial contracts and transactions related to IT, Cybersecurity, and Municipal Law. Strong analytical and problem-solving skills, with the ability to manage competing priorities. Expertise in legal principles, terminology, and procedures relating to municipal law, by-laws, and contracts. Advanced drafting, research, and editing skills for legal documents and correspondence. Strong knowledge of municipal government structures, policies, and processes. Proficient in corporate core competencies: customer service, communication, teamwork, initiative/self-management, and adaptability. Demonstrated ability to work autonomously, manage high volumes of files, and handle time-sensitive matters under pressure. Key Details Weekly Hours: 35 Scheduled Shifts: 8:30 AM - 4:30 PM Closing Date: January 29, 2025 Union: Non-Union Staff How to Apply Please submit your application online by 5:00 PM EST on the closing date. While we thank all applicants for their interest, only candidates selected for interviews will be contacted via email. York Region is an equal opportunity employer committed to creating an inclusive and accessible recruitment process. If you require accommodations under the Human Rights Code, including accessible formats and communication supports, please email careers@york.ca or call 1-877-464-9675 extension 75506. Accommodations are available throughout the recruitment and employment process.  

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York. Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to further your career or carve out a new path. Osler is currently recruiting for a Legal Assistant in our Research Department. The LA will provide a high level of support in order to enhance the Legal Professionals’ practice efficiency, and provide specialized administration support to the Department Chair. This position requires an excellent multi-tasker with strong administrative and communication skills, and the ability to work in a fast-paced environment. The successful candidate will be a strong team player, with first-rate organizational and technical expertise, problem solving abilities and client service mindset. Major Responsibilities and Duties Supports multiple legal professionals in the Research Department, provides specialized administration support to the Department Chair, and works with various practice areas in the Toronto office Manages document workflow including drafting, finalizing and distributing documents, correspondence and materials Manages files, including gathering and researching information for client intake process (NBI), workspace management, creating and managing files in document management system, communicating with other LPs and Assistants working on files Assists in preparing document templates and finalizing client documents, including document formatting (memos, factums, charts, etc) Manages Research precedents and assists in locating appropriate precedents Conducts quality control, by reviewing their own work and work completed by others Proactively monitors LPs’ emails to remain current on work in progress Provides administrative assistance to LPs and clients through scheduling and arranging meetings, and booking facilities and travel, with awareness of LP and client preferences Supports client development activities, such as managing bios, entering/updating information into CRM database Provides other practice management support (e.g. overseeing docketing, time entry, lateral conflict inquiry reminders, etc.) Receives, researches, prepares for and follows up on audit inquiries Maintains high level of discretion and confidentiality at all times Performs other duties as required to achieve Firm objectives Position Requirements Education and Experience The position requires the completion of a Community College Office or Business Administration program plus a minimum of three years’ experience working in a professional services or legal environment. An equivalent combination of education, training and experience may be considered. Knowledge and Skills Exceptional technical skills (Adobe Pro & MS Office – Word, Excel & PowerPoint); able to troubleshoot (i.e. resolve corrupt or damaged documents); familiar with litigation-based documentation Knowledge of and/or willingness to become familiar with legal research practices Detail-oriented and strong written communication Organizational skills required to effectively multi-task Ability to take initiative and work independently Solid drafting and proofreading skills Strong client service and teamwork We are currently working in a hybrid work arrangement, which includes a requirement to work primarily in the office and flexibility to work remotely up to 2 days per week. Accessibility and Accommodation We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process. Background and Reference Checks Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications. If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date. No agencies or phone calls/emails please.

Established in 1981, Pace Law Firm has dedicated itself to achieving positive changes in clients’ lives by effectively representing them in navigating the legal process while redefining the client experience. Today, Pace Law remains dedicated to upholding its signature “client-first” brand. With 150 legal professionals in three offices, our firm serves its clients in over 38 languages. We are looking for an Immigration Legal Assistant who will help the Immigration Team with citizenship and immigration applications covering Canadian and US temporary residence & visitor applications, Canadian permanent residence applications, and preparing alternate citizenship applications, among other administrative tasks. Duties and responsibilities: - Complete application forms and prepare and organize documents and submissions independently at the instruction of a lawyer. - File immigration forms, and supporting documentation with government agencies accurately and within specified deadlines. - Communicating with clients to obtain documents required for application and providing feedback. - Build solid client relationships by taking ownership of and showing initiative with all administrative tasks assigned to this role. - Carefully read and review assigned client files. Along with the lawyer, prioritize workload. - Interact with clients, responding to inquiries and providing updates on case progress. - Schedule client meetings, consultations, and interviews, and maintain lawyer's calendars. - Coordinate with external stakeholders, including government agencies. - Learn and use all relevant technology and software, Soluno, FileVine, Microsoft Office etc. - Assist with administrative tasks, such as billing, file management, and record keeping. - Organize and maintain file list and diarize deadlines. - Take the initiative in spotting and reporting any potential issues, mistakes or client complaints to the supervisor immediately and by helping out whenever possible. Qualifications: - Relevant Education and/or Experience. - Knowledge of government portals and online submissions. - Understanding of both permanent and temporary immigration categories. Benefits: - Health and Dental coverage - Health Spending Account - Paid time off - On-site parking You can find more about our benefits here. Pace Law firm is an equal opportunity employer and encourages applications from all qualified candidates. If you require any accommodation during the application process, please contact HR at Hr@pacelawfirm.com .

“Energizing the Future.”   TransAlta owns, operates, and develops a diverse fleet of electrical generation assets in Canada, the United States, and Australia, providing municipalities, industries, and businesses with safe, low-cost, and reliable clean electricity. For over 111 years, TransAlta has been a responsible operator and proud community member where its employees work and live. We are committed to fostering a dynamic, productive, and safe work environment. Our employees contribute to a diverse, open, and transparent culture with clear accountabilities, strong leadership, and challenging opportunities for personal career growth.   For more information about TransAlta, visit our website at, www.transalta.com.   Our Commitment to Equity, Diversity, and Inclusion   It is our collective mission to ensure that every single employee feels a sense of inclusion and belonging and can show up to work as their true authentic self. TransAlta is committed to hiring a diverse workforce including women, Indigenous Peoples, persons with disabilities, members of visible minorities, and members of the LGBTQ2+ community. TransAlta believes that diversity enhances the quality of its performance, is an essential element of effective corporate governance, and cultivates a strong workplace culture.   ABOUT THE ROLE   We are looking to hire an experienced Executive Assistant to support the Executive Vice President, Legal & External Affairs. As the Executive Assistant, you will be accountable for providing confidential executive administrative support to this leader of TransAlta's business. Your role will manage all aspects of the Executive’s office of Legal, Corporate Secretarial and External Affairs, including handling confidential and sensitive matters with professionalism and the highest level of discretion, as well as consistently demonstrating efficient time management and initiative.   As an Executive Assistant, you will possess strong organization and communication skills, the ability to balance wide variety of competing responsibilities, and be adept at communicating with employees at all levels including senior executives and board members and external stakeholders. You will also have the ability to work independently and proactively or as a team member in a busy and dynamic environment.   This role is in person based out of our Head Office in Downtown Calgary.   WHAT YOU WILL DO     Accountable for preparation of correspondence, as well as internal reports, Board materials and executive deliverables. Assist with budget preparation, tracking and updating. Accountable for tracking key commitments, maintaining calendars, and inbox maintenance, as well as notification of upcoming deadlines. Develops and maintains strong relationships with Executive Assistants and Administrative Assistants across the organization Model cultural leadership and support the EVP and culture champion in executing and tracking culture goals, contributing to enhancing the existing strong culture of the team   WHAT WE NEED FROM YOU     Ability to work with a high degree of professionalism, discretion, and personal initiative in a dynamic, rapid paced environment Well-developed organization skills, able to manage multiple demands and work within tight deadlines Self-motivated with the ability to work with others effectively in a team Strong written and verbal communication skills Must have an extremely strong ability to assess organizational needs, understand the history of the organization, and adapt to and manage change Minimum 5 years of administrative assistant experience, preferably in a Legal or Executive level capacity as an executive support role Business Office Administration Certificate or Diploma Proficient with Microsoft Office - Word, Excel, Power Point, Outlook, Calendar Management, SharePoint, and SAP   We offer our employees comprehensive and flexible benefits, competitive compensation, annual incentives, and a rewards program.   To learn more about we can energize your future, check out our new Employee Experience Booklet.   Become part of our TransAlta team today! We look forward to reviewing your application. All applications will be reviewed in a timely manner to the best of our abilities. We appreciate your patience and understanding during the recruitment process.

Birdsell Grant LLP is a full-service law firm, serving Stony Plain, Spruce Grove, Parkland County, Edmonton, St. Albert, Whitecourt, Woodlands County and surrounding communities since 1984. Our tradition of professional, committed and accessible lawyers and staff has earned us a reputation for providing the highest quality of service to our clients and our community. We are proud to be continuing to meet the needs of our clients in their ever-changing business and personal worlds with the benefit of our experience, technology, education and energy. Our professionals are committed to developing, improving and evolving the firm’s services, forging strong relationships through local initiatives that provide unparalleled support to business clients and individuals everyday. Position Summary We are seeking an organized legal assistant professional who is customer service focused. The successful candidate must be able to work under tight deadlines and have a willingness to learn and be flexible. Main Duties · Prepare and assemble legal documents, including digital dictation, and organizing work flow · Maintain files, diarize critical deadlines and prepare client accounts and correspondence · Schedule client appointments · General office administrative duties · Other duties as required Skills, Experience and Requirements · Minimum of one year legal assistant work experience · Related education would be considered an asset · Good understanding of legal reference materials, procedures, and legal filing systems · Strong sense of ethics and the ability to handle sensitive or private information with tact and discretion · Experience with Esilaw 360 is desirable · Proficient with Microsoft Office applications · Excellent interpersonal skills to interact with internal and external stakeholders · Good word processing skills What you can expect from us: · Competitive salary · Comprehensive benefits · Generous vacation time & paid personal time · Collaborative working environment · Training and development opportunities Only those candidates selected for an interview will be contacted. If you are contacted by Birdsell Grant LLP regarding a job opportunity, please advise if you require accommodation.  

Our employees are at the heart of everything we do. Together, we help people, businesses, and society prosper in good times and be resilient in bad times. Our employee promise represents Intact’s commitment to you in exchange for living our Values, striving to do your best work, being open to change and investing in your career. In return, we promise to provide support, opportunities and performance-led financial rewards at a workplace where you can shape the future, win as a team and grow with us.   About the role   We’re looking for a Legal Claims Assistant II to join our team on a 12-month contract!   Employees at Intact Insurance make a difference. We believe insurance is not about things; insurance is about people. We are here to help people, businesses and society prosper in good times and be resilient in bad times.   We value diversity, integrity and respect for one-another, and are committed to excellence and inclusivity for our employees, brokers and customers. Intact offers interesting and challenging work and an environment where you have the opportunity to make decisions and influence results. Behind every one of our products and services is a team of motivated, intelligent and hard-working employees. As the largest provider of home, auto and business insurance in the country, every one of our employees believes that our customer service focus is second to none - and you will too! We’re a financially strong and stable Canadian company who is the proven leader in our industry – and we’re looking for you!   As a Legal Assistant, you will play an integral role in the Legal Claims Department, working closely within a team to provide legal assistance to teams. This exciting in-house role is based in our Toronto office at 700 University Avenue.   Your responsibilities will include, but may not be limited to: Working in a paper-less environment General assisting duties and responsibilities related to management of legal practices Setting up new files electronically, drafting correspondence, court documents, briefing files and ultimately closing files Scheduling examinations for discovery, examinations under oath, mediations, meetings, and various hearings at Court Maintaining Legal Counsel’s calendar, updating events into various tracking platforms, supervising their practice and ensuring deadlines are met Word Processing, electronic filing and general office duties Occasionally acting as a backup to cover absences   You must have: College diploma from either a legal office administration or law clerk program Experience working as a legal assistant, preferably within an insurance defence or personal injury law firm in both bodily injury and LAT matters Working knowledge of the Rules of Civil Procedure and LAT procedures Knowledge of Loss Transfer and Priority Dispute procedures. Experience assisting in Professional Negligence, Error and Omissions, Director and Officer Liability, Employment and Human Rights, Property, Construction, Surety, Marine, Class Action, or Abuse Claims is an added asset.   Your skills: Strong document management skills with the ability to learn and utilize Intact’s various software programs, including iManage, Citrix, ACL, Kofax, Contact Claims, Contact People and the Microsoft Office package of programs Ability to prioritize, organize and execute your tasks in a quality manner with a fast turnaround A desire to be a part of our #oneteam philosophy, supporting our insureds, adjusters, claims representatives, law clerks, legal assistants and lawyers, with a view to customer satisfaction and business continuity Excellent attention to detail and sound proofreading skills, ability to prioritize and organize Excellent communication, listening, organizational, interpersonal and problem-solving skills exercise sound judgment and take initiative Demonstrate a disciplined approach to work Comfort working in a paperless environment   What we offer Our hybrid work model provides the balance between working from home and enjoying meaningful in-person interactions.   Working here means you'll be empowered to be and do your best every day. Here is some of what you can expect as a temporary member of our team: Inspiring leaders and colleagues who will lift you up and help you grow Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities. A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.   We are an equal opportunity employer At Intact, our Value of respect is founded on seeing diversity as a strength. We strive to create an accessible workplace where employees feel valued, included and encouraged to share their unique perspectives. We encourage applications from individuals who are members of equity-deserving groups, including but not limited to women, Indigenous peoples, persons with disabilities, Black people, and members of the 2SLGBTQI+ community. As part of Intact’s commitment to reconciliation, we acknowledge that we work, meet and travel across the land currently called Canada, originally inhabited by First Nations, Metis and Inuit people. This history extends through many centuries and continues to evolve today. We have policies to ensure equal access and participation for people with disabilities, including providing workplace adjustments (accommodations). A copy of applicable policies is available on request.

The Ministry of Justice helps ensure that all Albertans can live in safe and resilient communities while having access to a fair and innovative justice system. Working alongside its partners in law enforcement, family justice, health, the judiciary, criminal justice system and other stakeholders, the ministry has a direct or shared responsibility in all elements of the justice system in Alberta. To follow this link find out more about our department     The Alberta Crown Prosecution Service (ACPS) prosecutes persons charged with Criminal Code, Youth Criminal Justice Act, and provincial statute offences. The ACPS promotes safe communities by vigorously prosecuting cases involving serious and violent crime, working with individuals and organizations in the community to identify and implement improved and alternative approaches to the administration of criminal justice. In addition, the ACPS develops criminal law policy for the province and supports criminal law consultation with other levels of government.     Information regarding the Alberta Crown Prosecution Service (ACPS) can be found by visiting our website at: Role Responsibilities Are you looking for a great opportunity to provide legal and administrative support for the prosecution of criminal and provincial offences? Do you thrive in a dynamic and collaborative work environment? The Appeals and Specialized Prosecutions Office (ASO) of the Alberta Crown Prosecution Service (ACPS) has a few opportunities for Temporary Legal Assistant positions in their Appeals Office and in the Specialized Prosecutions Office in Edmonton. As the successful candidate you will: Facilitate pre-charge consultation and/or contact with stakeholders. Manage witnesses, travel arrangements, including scheduling interviews, explaining the criminal process, answering and/or resolving questions and concerns. Liaise with external and internal stakeholders to ensure appropriate handling of criminal files. Manage, organize and maintain Crown files. Maintain Crown Prosecutor diaries and diarization system through Outlook. Vet, track and maintain disclosure/ using Law Prediscovery program. Prepare court brief (trial books) , Exhibit Books and Extracts of Key Evidence. Prepare and process documentation required for search warrant extensions. Prepare and file complex legal documentation such as Notices of Appeal, Notices of Motion, Orders and a wide variety of other court documents. Respond to and follow up enquiries from the public, defense counsel and the accused. Participate in legal research activities at the direction of Crown Prosecutors. Utilize the Justice Online Information Network (JOIN) and the Prosecutor Information System Manager (PRISM) to verify charges, court dates, assigned prosecutor, locations and subpoena witnesses. Create and complete all forms of correspondence. Perform specialized ad hoc administrative tasks as assigned Cover reception duties Assist other Legal Assistants as required. The ideal candidate will possess: A comprehensive understanding of the Justice system and processes. Proficiency in Microsoft Office Suite. Excellent oral and written communication skills. Strong problem solving skills. Exceptional organizational skills and attention to detail. Ability to work independently and as part of a team. Ability to work with stakeholders in a professional manner. The ability to work in a fast-paced environment, prioritize work and meet tight deadlines. Ability to work efficiently and effectively with a wide variety of people Strong working knowledge of office procedures and computer programs such as the Justice Online Information Network (JOIN), PRISM, Microsoft Office, Database programs and Adobe Pro. Please APS Competencies Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.   This link will assist you with understanding competencies:   To be successful in the role you will demonstrate the following competencies: Agility – Must be able to anticipate, assess, and readily adapt to changing priorities, maintain resilience, and work effectively in changing environments Drive for Results – Sets goals and prioritizes work to accomplish them. Follows through on duties and tasks and reports on progress. Develop Self and Others – Desire to invest in the development of the long-term capability of self and others Build Collaborative Environments – Leads and contributes to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes. Develop Networks – Proactively builds networks, connects and build trust in relationships with different stakeholders Systems Thinking – Understands how work contributes to the achievement of departmental goals. Anticipates changes in own area based on activities in other areas. Creative Problem Solving – Have the ability to assess options and implications in new ways to achieve outcomes and solutions. Qualifications Two-year diploma in a related field such as a Legal Assistant, Paralegal or Criminology, plus a minimum of one year progressively responsible related experience working in a legal administrative role within an office setting.   Equivalencies considered: Directly related education or experience considered on the basis of: 1 year of education for 1 year of experience 1 year of experience for 1 year of education   Required: Experience working with Microsoft Office (Word, Excel, PowerPoint, Outlook and Adobe). Experience working in a legal administrative role within an office environment

Fillmore Riley LLP is a highly regarded and accomplished full-service law firm located in the heart of downtown Winnipeg. Our firm has been entrusted to work on some of the most complex and sophisticated transactions and litigation involving Canada’s most prominent companies, institutions and individuals. We have an opening for an experienced Immigration Legal Assistant to assist at the partnership level. The incumbent will be able to take direction well, have detailed office and file organization skills and be self-motivated to work independently. The position is an in-office, in-person only position. Responsibilities Interacting with clients, by telephone and in-person Prepare letters and other correspondence Set meetings, organize lawyer calendar, prioritize tasks Data Entry on government forms including forpermanent residence, work permits, status extensions, and criminal inadmissibility, etc. Monitor changes to immigration forms, and government website updates, Draft expense claims and organize deliveries Prepare, coordinate and monitor employment advertisements for LMIAs for clients Core Competencies 3 or more years of experience as an Immigration Legal Assistant Sound judgment and strong problem solving skills Excellent people and communications skills Ability to learn quickly and retain complex information Possess strong computer, online research and organizational skills Excellent knowledge of the immigration websites Eager to work in a fast-paced environment Complete complex assignments with minimal supervision Ability to multi-task and prioritize competing deadlines Exercise critical thinking, with attention to detail and consistently produce high quality work Reliability and strong attendance What We Offer Competitive salary that is commensurate with experience and skills Exceptional benefits package, including extended health coverage, dental coverage and long term disability Employee Family Assistance Plan (EFAP) RRSP Matching Program Comprehensive training and orientation program Corporate gym membership rate Shortened work day on Fridays during the summer months Opportunity for community involvement through a variety of firm sponsorships and events Fillmore Riley is committed to maintaining an inclusive work environment composed of people with diverse backgrounds, perspectives and identities. Reasonable accommodations are available to applicants with disabilities. We encourage applications from all qualified candidates. Please forward your resume stating salary expectations to: Fillmore Riley LLP 1700 - 360 Main Street Winnipeg, Manitoba R3C 3Z3 Attention: Ms. P. Kapilik E-Mail: recruiting@fillmoreriley.com We thank all applicants in advance for their interest; however, only those under consideration will be contacted.  

Are you passionate about the law? If you thrive in a team environment where your attention to detail, ability to take initiative and client service skills are key, come join us as a Legal Assistant! We are looking for a motivated and positive new member to join our team, who thrives on keeping others organized and providing excellent service. We are seeking an experienced Legal Assistant to work independently and ensure that all tasks and requests are completed accurately and in a timely fashion. Your success will be measured by your ability to achieve timely results in the context of a respectful, inclusive and service-minded style. What will you be doing? Prepare and proofread legal and administrative documents Carry out file management processes, including maintaining and organizing legal files, both electronically and hardcopy Manage a bring forward system for a legal practice (i.e. a diarization system) Compile and prepare pleadings, trial binders, factums, briefs and other information packages Respond to telephone inquiries from City of Edmonton contacts and the public Obtain and prepare meeting agendas and schedule and prepare for meetings Conduct Land Title/Registry searches and register documents at Land Titles Create cheque requisitions and other forms of payment, including related follow-up Enter data into various software systems and programs, including transcription from oral and hand-written copies and creating miscellaneous forms, documents, labels, etc. Prepare and distribute correspondence Gather and prepare information for reports, audits, and other documents Responsible for ongoing calendar management Provide support to the team as required Additional related duties as assigned Qualifications : Completion of the twelfth (12th) school grade Successful completion of a related Office Assistant; Legal Major, Certificate program from an approved business school/college. A Legal Assistant/Paralegal Diploma will also be considered Minimum of three (3) years of experience working as a Legal Assistant or in a Legal Environment Litigation experience and experience with Alberta Rules of Court and Civil Litigation is required Assets: Experience with electronic document management systems Skills required for success: Act with discretion and good judgment in regards to confidentiality Working knowledge of Gmail, Google Calendar, Google Drive, and Microsoft Office (including Word and Excel) Proficient and accurate typing skills, including spelling, grammar, and punctuation Excellent organization and file management skills Ability to work independently and manage complex workloads with high attention to detail Ability to prioritize tasks from multiple sources Alignment to our Cultural Commitments and Leadership Competencies (https://bit.ly/4brRrXm) Embracing a culture of equity, diversity, reconciliation and inclusion Conditions of Employment: Hire is dependent on a Criminal Records Check (CRC) security clearance that is satisfactory to the City of Edmonton and is a requirement of this position. There may be a cost associated with this requirement. Work Environment: Note: This position may be eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52. The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance. The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact employment@edmonton.ca. Learn more about our benefits https://bit.ly/COEbenefits . Up to 2 temporary, full-time positions for up to 11 months Hours of Work: 33.75 hours per week Salary Range: $28.644 - $35.917 (Hourly) Talent Acquisition Consultant: TD/MZ Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.     Classification Title : Legal Assistant Posting Date : Jan 31, 2025 Closing Date : Feb 7, 2025 11:59:00 PM (MST) Number of Openings (up to) : 2 - Temporary Full-time Union : CSU 52 Department : Office of the City Manager Work Location(s) : Chancery Hall, 9th Floor, 3 Sir Winston Churchill Square Edmonton T5J 2C3

Your Next Opportunity Would you like to be a part of Canada’s leading and progressive Business Law firm? McMillan has an exciting opportunity as a Legal Administrative Assistant in our Montreal office in Business Law. As a member of the team, you will play a key role in managing legal and administrative aspects to a team of lawyers and/or law clerks/paralegals (“LPs”). What You’ll Bring You have strong administrative, organizational and interpersonal skills. You have a keen interest in Business Law and have experience working closely with LPs in preparing legal documents and agreements for, namely, closings and transactions. You are detail-oriented and are able to effectively meet deadlines, work well in a team setting, and provide an exceptional level of client service. You embrace evolving technology and have strong skills in Microsoft Word, Excel and PowerPoint. Prior experience with Desksite, IntApp and 3E or similar document management, file opening and accounting software required. What You’ll Do You will be the go-to person for your team who will depend on your guidance and support to keep them organized. As their champion, you will be involved in a wide variety of administrative tasks, including: supporting the day-to-day requirements of a team of three Partners and/or Associates, drafting and editing correspondence, management and organization of documents in our document system, office and file organization, preparation of accounts, preparation of expense reports, coordinating and scheduling meetings, calendar management, requesting conflict searches and opening new client matters, organizing meetings, travel, attendances at conferences and leveraging technology to service clients in an efficient and effective manner. Business Law tasks include : assisting with transactional documents, assisting with closing of transactions and preparing closing books, drafting and revising large documents and agreements, preparing execution copies and stand-alone signature pages, blacklining documents, compiling fully executed copies of agreements, downloading documents from data rooms and saving them to the document management system, and preparing working binders with documents and materials. McMillan Offers You Growth Mentorship and Support Training as Software Evolves Commensurate Compensation and Benefits Package Fun Work Environment McMillan = You Inclusion and diversity are essential elements of our culture at McMillan which coincides with our core values of respect, teamwork, commitment, client service and professional excellence. At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services. We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey! Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development. Let’s get started If this position is for you, and you reside in or around the Montreal area , we look forward to hearing from you. Click on the Apply Now button.   McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.622.4624 to submit your accommodation request. McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities and advance our firm’s values.  

Contributes to the overall success of Strategic Services, providing primary support to their designated executive and general support to Corporate Security, Legal & Corporate Affairs, ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures   Is this role right for you? In this role you will: Champions a customer focused culture to deepen client relationships and leverage broader Bankrelationships, systems and knowledge. Operational support to the CSO & VP’s including the coordination of day-to-day schedule activities;meetings, events, finance, and travel with the ability to anticipate conflicts and provide alternatives. Lead the development and distribution of strategic department communications in English & Spanish toensure the strategy, goals and department initiatives are understood globally. Provide support to the maintenance and upkeep of the department specific information platformsincluding SharePoint & Scotiabank Live. Strategic support to the department through database maintenance including HR tracking sheets, BCPcontact lists, learning development and skills matrix. Strategic document development and distribution including procedures, presentations, letters, attestations, and business plans. Planning support and execution of department events including town halls, strategy sessions, conferences, and celebrations. Managing the onboarding and offboarding activities of employees within the department as well as facilities and telephony related support. Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets. Manage the variance analysis and ensure it aligns on a monthly basis. Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activitiesand decisions. Actively pursues effective and efficient operations of their respective areas in accordance with Scotiabank’s Values, its Code of Conduct and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk. Champions a high performance environment and contributes to an inclusive work environment.   Do you have the skills that will enable you to succeed in this role? We'd love to work with you if you have: This position deals with numerous sensitive issues, requiring strict confidentiality and accuracy. The incumbent is expected to troubleshoot and make independent decisions within defined parameters on day to day assignments and seek guidance/clarity on policy and objectives. Bilingual in Spanish Degree in Business Administration or equivalent experience. Excellent interpersonal and written skills to communicate with management, business lines as well as working in a team environment. 3+ years of general communications experience. Advanced knowledge of MS Office suite and software tools as applied to the position. Strong understanding of Scotiabank’s organizational structure and adaptability to the operational environment.   What's in it for you: Is guided by Bank policy and receives general direction from the Director. Functions independently to ensure that the assigned tasks and project objectives are met. Participates in ad hoc projects in consideration and to align with department budgets. Build effective working relationships to collaborate with and help team members and managers. Actively participating and contributing to touch bases and team meetings Encouraging the generation of new ideas and approaches Actively share knowledge and experience to enhance the development of all team members   Location(s): Canada : Ontario : Toronto Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets. At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.  

Halifax Regional Municipality is inviting applications for the permanent, full-time position of Legal Assistant to support the Prosecutions Division in Legal Services, part of the Legal & Legislative Services Business Unit. The incumbent for this position should have exceptional attention to detail, act with integrity and have excellent interpersonal skills. Halifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality’s core values. We have an Employment Equity Policy, and we welcome applications from African Nova Scotians and Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities and 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application. The Legal Assistant is responsible for a wide variety of legal and administrative duties within the division. General duties include reception support, managing calendars, processing and preparing correspondence, responding to inquiries, interacting with internal clients, external parties, and the general public and opening, closing and processing files for archiving, as well as creating reports and processing invoices and expense claims. Broad and thorough knowledge of legal concepts, practices and principles is essential for this role. In the Team environment of Legal Services, Legal Assistants may be required to work for several lawyers at the same time and also support the overall management of the department including duties such as library maintenance (including book updates) and supply ordering. For the full list of duties and responsibilities associated with this position, please email jobs@halifax.ca for a copy of the full job description. DUTIES AND RESPONSIBILITIES: In the Team environment of Legal Services, in addition to general legal assistant duties, Legal Assistants may be required to have additional expertise in one or more of the following areas of law: Litigation, Prosecutions, Real Property, and Advisory Services (Advisory Services, Corporate/Commercial and/or Real Property). This position is currently dedicated to the Prosecutions division. Prosecution Specific Responsibilities: Provides overall administrative support to Crown Prosecutors including file maintenance, court scheduling, document preparation and assembly Prepares and reviews municipal prosecution and appeal files Process routine disclosure for all prosecution files Tracks court dates and adjournments, validates officer/investigator vacation schedules, manages court appearances, trial follow up work, preparation of weekly application docket, etc. Prepares court documents and arranges for filing and service, as required Responds to inquiries from public, policing agencies, law firms and Provincial Court staff Gathers and maintains appropriate data for preparation of required reports Provides back-up support for Coordinator, Municipal Prosecutions, when required Experience with JEIN considered an asset Reviews and approves insurance withdrawals and makes recommendation to prosecutor in this role, when required QUALIFICATIONS Education and Experience: Legal Assistant or Paralegal diploma from a recognized post-secondary institution Minimum of two years current, related experience in a Legal Assistant role Experience with general litigation, criminal law or prosecutions would be considered an asset Experience with police records or working in a police environment (HRP or RCMP) considered an asset An equivalent combination of education and experience will be considered Technical / Job Specific Knowledge and Abilities: Excellent interpersonal and communications skills, both written and verbal Strong customer service orientation, ability to deal with individuals under stressful situations Excellent writing and proofreading skills with attention to detail, including proper spelling, grammar, and punctuation for complex documentation Time management skills and the ability to prioritize tasks with minimal supervision Proficiency and expertise in the use of current office technology and related software (i.e.: Microsoft Office (Word, Outlook, Excel & PowerPoint), scanner, copier, etc.) Ability to work effectively both independently and on a team on a multitude of tasks in variable situations Knowledge of legal terminology and ability to draft legal documentation as required Understanding of legal reference materials, procedures, and legal filing systems Ensures compliance with court filing practices Strong sense of ethics and the ability to handle sensitive and confidential or private information with tact and discretion; Professional, responsive, and positive work attitude is critical; must be punctual and reliable, resourceful and flexible Knowledge of data privacy laws considered an asset Experience using case management software considered an asset Web-based research skills using reputable and authorized sources. Familiarity with Government and legal web-based search tools, i.e., Property Online, Registry of Joint Stock Companies, JEIN, CanLii, Quicklaw, Westlaw, etc. considered an asset Knowledge of municipal issues, administration and government including council processes and procedures, By-laws, Halifax Regional Municipality Charter, Municipal Government Act, and Civil Procedure Rules considered an asset Thorough knowledge and understanding of court proceedings, appeal processes, statutes, court decisions, ordinances, resolutions, and legal documentation considered an asset Security Clearance Requirements : Applicants may be required to complete an employment security screening check. Please note – Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates, who are selected for testing, may be tested in a group setting, scheduled at the employer’s discretion. Competencies: Values and Ethics, Organizational Awareness, Customer Service, Communications, Valuing Diversity, Teamwork and Cooperation, Organization and Planning WORK STATUS: Permanent, Full-time HOURS OF WORK: Monday – Friday, 35 hours per week. May require some overtime based on operational requirements SALARY: Non-union NU3 ($51,360-$66,470). Compensation is commensurate with experience and training. WORK LOCATION: 1809 Barrington Street, CIBC Building, 7th Floor, Halifax, NS CLOSING DATE: Applications will be received up to 11:59 pm on Tuesday, January 28, 2025 and must include a cover letter and resumé. We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted. During the recruitment process, applicants have the right to request accommodation. Applicants invited to participate in an assessment process (such as an interview or testing) and who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process. Qualified HRM retirees may also be considered for competition. In these circumstances, a form of employment may be offered, including term and/or contract employment.  

Position: Legal Assistant (Corporate/Wills Law Practice Groups) Contract Type : Maternity Leave Coverage Salary Range : $45,000 - $55,000 annually Location : Sullivan Mahoney LLP, Niagara Falls, Ontario About Sullivan Mahoney LLP Sullivan Mahoney LLP is Niagara’s largest law firm, renowned for delivering comprehensive legal services to a diverse client base. Our firm upholds a tradition of excellence, providing strategic and cost-effective legal advice to protect and enhance client interests. We are committed to impeccable service, pragmatic legal counsel, and complete dedication to our clients. Beyond our client focus, we are deeply committed to giving back to our communities through charitable donations, fundraisers, and sponsorships. Join a team that values professional development, community involvement, and innovation. Position Overview The Legal Assistant role supports the day-to-day activities of lawyers within the Corporate and Wills Law practice groups. The position entails preparing documents, managing administrative tasks, and facilitating effective communication between lawyers, clients, and external contacts. This contract position offers an excellent opportunity to work in a dynamic legal environment in Niagara Falls. Key Responsibilities Provide administrative support, including scheduling, client reception, file management, and documentation organization. Draft, review, and manage legal documents. Prepare account-related materials such as docket entries, billing summaries, and invoices. Facilitate communication between lawyers, clients, and external contacts. Handle corporate and commercial files from inception to completion, including drafting wills and acting as a second witness. Stay updated on changes in specialty areas and adapt procedures accordingly. Perform other duties as assigned. Qualifications Knowledge and Skills Experience in a Corporate Law role within a legal environment. Knowledge of corporate and commercial files; experience with commercial real estate is an asset. Familiarity with ordering and receiving corporate searches is beneficial. Proficiency in Microsoft Office applications and legal software such as PC Law. Proven ability to provide administrative support across a variety of functions. Excellent organizational skills and ability to prioritize and manage high workloads. Initiative, accountability, and flexibility in a dynamic environment. Strong decision-making skills and ability to work independently. Team Support Exceptional attitude and work ethic. Willingness to assist team members proactively or upon request. Enjoy working in a collaborative team environment in Niagara Falls. Commitment to supporting and enhancing the firm’s presence and goals. Additional Information At Sullivan Mahoney LLP, we recognize the contributions of our talented and dedicated staff. We offer competitive salaries and benefits while fostering a supportive and inclusive workplace culture. Our firm is committed to diversity, equity, and inclusion, striving to create an environment that respects collaboration and innovation. We encourage candidates who share these values and bring diverse ideas and perspectives to apply. How to Apply We thank all applicants for their interest. However, only those selected for an interview will be contacted. Sullivan Mahoney LLP is committed to accommodating individuals with disabilities. Please inform us of any accommodations required during the recruitment process. Employment Equity Statement At the core of our innovation and success is the diversity of our workplace. Sullivan Mahoney LLP strives to embody respect, collaboration, and inclusion while maintaining a strong commitment to employment equity. We seek qualified candidates who will contribute to the diversification of ideas and perspectives.

Position: Legal and Disclosure Administrative Assistant - Flex Department : Legal Services Location : Peel CAS, 25 Capston Dr., Mississauga, Ontario Application Deadline : January 23, 2025 Hourly Grade : 12 Union ($31.52 - $39.00/hour) Contract Duration : Until November 30, 2025 (subject to change) Summary of Duties and Responsibilities Reporting to the Legal Services Supervisor, the Legal and Disclosure Administrative Assistant (Flex) provides comprehensive administrative support to the Legal Advice Services Branch. Key responsibilities include: Principal Responsibilities Legal Administrative Assistant File documents with court as needed. Maintain legal files in the Child Protection Information Network (CPIN) and physical records, ensuring accuracy and completeness. Review, format, and edit draft documents before finalization by Legal Counsel. Assist with service of court documents electronically or by mail and coordinate with child protection workers or process servers. Prepare procedural documents and draft Court Orders for review and submission. Commission affidavits under the Commissioner for Taking Affidavits Act. Schedule court dates with the Trial Coordinator. Prepare correspondence and respond to inquiries from external professionals regarding court-related matters. Close legal files in databases and scan/upload documents to CPIN. Provide coverage for routine tasks of other Legal Administrative Assistants as needed. Disclosure Associate Support the legal department with information and records requests. Process access and disclosure requests, adhering to legal requirements and timelines. Monitor disclosure emails/voicemails and liaise with clients. Prepare information for disclosure, balancing access rights with confidentiality under applicable legislation. Assist staff with disclosure-related policies and processes in consultation with legal counsel. Perform other related duties as required. Job Specifications/Competencies Knowledge of the Child, Youth and Family Services Act, Rules of Civil Procedures, and Family Law Rules. Familiarity with legislation such as PHIPA, PIPEDA, and Information and Privacy Commissioner Orders. Strong analytical and problem-solving skills, with sound judgment for handling sensitive matters. Excellent written and verbal communication skills for liaising with staff, legal counsel, courts, and external organizations. Organizational skills to manage workloads and prioritize competing deadlines. Advanced proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint, SharePoint) and Adobe Acrobat. Ability to use and learn relevant software, including CPIN and record management systems. Class G license and daily access to a vehicle. Flexibility to work outside regular business hours with approval. Bilingual in French and English is an asset. Qualifications Completion of a College Certificate/Diploma in Legal Administration, Court and Tribunal Administration, or Business Administration, or an equivalent combination of education and experience. 2-3 years of experience handling confidential and sensitive information. Other qualifications as deemed appropriate by the Chief Counsel. What We Offer Competitive salary and comprehensive benefits package. Hospitalization and prescription drug coverage. Hybrid remote work options. Employee Assistance Plan. Wellness Programs. Extensive training opportunities. Pension Plan through OMERS. Onsite gym and staff lounge. About Peel CAS Peel Children's Aid Society (Peel CAS) protects children, strengthens families, and supports communities. With over 10,000 families served annually, Peel CAS leads initiatives like the Youth Wellness Hub and the Child Welfare Immigration Centre of Excellence, making a significant impact in child and youth welfare. We emphasize Diversity, Equity, and Inclusion (DEI) and commit to Truth and Reconciliation, ensuring a workplace reflective of the community we serve. How to Apply Submit your application online by 5:00 PM EST on January 23, 2025. We contact only applicants selected for interviews. Peel CAS is an equal opportunity employer. Accommodations for applicants with disabilities are available upon request during recruitment and throughout employment. For assistance, contact tkhaira@peelcas.org .  

Elevate Your Legal Career at Osler, Hoskin & Harcourt LLP Join Our Dynamic After-Hours Document Support Team Are you a highly motivated legal assistant with a knack for efficiency and accuracy? Osler, Hoskin & Harcourt LLP, a leading Canadian law firm, is seeking a talented individual to join our After-Hours Document Support Centre. What You'll Do: Precision and Efficiency: Create, revise, and format legal documents to the highest standards. Technical Expertise: Convert PDFs, run comparisons, and troubleshoot complex document issues. Client-Focused Support: Provide timely and effective support to legal professionals. Quality Assurance: Ensure the accuracy and timeliness of all deliverables. Continuous Learning: Stay up-to-date with the latest legal technologies and industry best practices. What You'll Need: Proven Experience: Minimum of 5 years of experience as a legal assistant. Technical Proficiency: Strong command of MS Office Suite, iManage, Adobe, and other legal software. Attention to Detail: Meticulous eye for detail and a commitment to accuracy. Strong Work Ethic: Ability to work independently, prioritize tasks, and meet tight deadlines. Team Player: Collaborative mindset and a willingness to work as part of a team. Why Choose Osler? Dynamic Work Environment: Experience the excitement of a fast-paced legal practice. Career Growth: Opportunities for professional development and advancement. Competitive Compensation and Benefits: Enjoy a comprehensive benefits package. Inclusive Culture: Work alongside diverse and talented individuals. Hybrid Work Model: Balance work and life with a flexible work arrangement. To Apply: If you're ready to take your career to the next level, please submit your cover letter and resume. Note: All offers of employment are conditional upon successful completion of background and reference checks. Osler is committed to fostering an inclusive and accessible workplace. Accommodations are available on request for candidates throughout all stages of the recruitment process.

The Team The Natural Resources, Transportation, and Indigenous Legal Group (NATRIL), Legal Services Branch, Ministry of Attorney General, is an established team of around 150 professionals. Within NATRIL, there is one unit dedicated to historical research, and four units dedicated to unique areas of law that involve both solicitor work, as well as civil litigation. The Attorney General is the legal advisor to the government of British Columbia and is charged with ensuring that the administration of public affairs is carried out in accordance with the law. The Ministry of Attorney General is structured to carry out this mandate under the direction of the Attorney General, and Legal Services Branch supports the Ministry in fulfilling this mandate by serving as legal advisor to government in civil law matters. Legal Services Branch provides legal advice to government and ensures that legal risks associated with government operations are reduced. Legal Services Branch’s clients include all Ministries of the government, Cabinet and certain public agencies. The Role We are recruiting up to three regular, full-time legal assistants for the Indigenous Legal Relations, Barrister Unit. We are looking for exceptional candidates with at least one full year of civil litigation support experience in a Canadian jurisdiction (within the last five years) working in a legal office as a legal assistant (or similar and equivalent support position). You can expect in the Indigenous Legal Relations, Barrister Unit, a supportive, friendly and inclusive workplace culture where teamwork and respect are top priorities, and a workplace that is fully accessible. If you are an efficient and confident individual, with strong interpersonal skills, and a self-starter with a mature work ethic, we are looking for you! The responsibilities of this position include providing legal and administrative assistance to barristers in the preparation of correspondence, pleadings, arguments, applications, etc., as well as compiling, organizing, binding and serving litigation support materials in proper form and within prescribed timelines, managing communication records to ensure completeness for reference and reporting, coordinating schedules for examinations, hearings, trials and meetings, maintaining precedents and bring forward system(s) to ensure that litigation deadlines are not missed, as well as significant file management responsibility for large litigation files. Familiarity with the steps in the flow of litigation is a strong asset and facilitating a pro-active approach to the assigned tasks and responsibilities. Working knowledge of both legal processes and Law Society Rules are required, including an understanding of solicitor/client privilege and conflicts. Also required are excellent organizational skills, strong attention to detail, a high level of initiative and self-motivation, as well as flexibility in responding to shifting work demands, including working overtime when necessary. The successful candidate will be a collaborative team player and able to work well under pressure. Strong time-management skills and the ability to prioritize are essential. Exceptional proof-reading and editing skills are required. In order to be considered for these positions, your application must clearly demonstrate how you meet the job requirements listed below. Qualifications: Education and Experience Requirements Secondary school graduation or equivalent. Completion of a Legal Administrative Assistant program from a recognized institution, or equivalent experience gained through an administrative support role in a legal office environment. One full year of experience (within the last five years) providing legal assistant support to civil litigation counsel, or one full year of experience in a similar and equivalent administrative support position in a legal office environment in a Canadian jurisdiction. Preference may be given to applicants with one (1) or more of the following: Applicants that have a Certificate in Legal Office Administration. Applicants with more than one year of experience (within the last five years) providing legal assistant support to civil litigation counsel in a Canadian jurisdiction.   For questions regarding this position, please contact Jaime.Taylor@gov.bc.ca. About this Position: We currently have up to three regular, full-time positions. These positions are based in Victoria. An eligibility list may be established to fill future temporary and permanent vacancies. These positions are excluded from union membership. A Criminal Record Check will be required. Employees of the BC Public Service must be located in BC at the time of employment. What do we have to offer? Regular, Full-Time Employees and Benefits: Paid vacation (20 working days to start). Leave for personal matters (family illness, weddings, birth or adoption, funeral leave, cultural leave for Indigenous employees, household emergencies and moving, etc.). Extended health and dental care, pension plan and life insurance. Pacific Leaders scholarships for public servants, as well as for children of public servants. Other: Employee assistance program available 24/7. Internal corporate learning and education available to all BC Public Service employees. Accessible worksite, BC Transit ProPASS available for purchase through payroll deductions, and the worksite is near a city parkade. The capital of British Columbia, Victoria, is a beautiful city with stunning beaches and harbours, and a variety of Provincial parks to explore. Located on Vancouver Island, Victoria offers a bustling downtown scene and has a wide range of restaurants and entertainment venues to choose from. Working for the BC Public Service: The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace. We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process. The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews. The BC Public Service is an award-winning employer and offers employees competitive benefits, flexible working arrangements, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer. How to Apply: Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting. Cover Letter: YES - A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process. Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying. Questionnaire: YES - You will need to complete a basic questionnaire to demonstrate how you meet the job requirements. Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation. Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.

Position Overview: Our Litigation Legal Assistant is responsible for providing legal and administrative support to lawyers with busy litigation and insurance defence practices. As a litigation legal assistant with 5 + years’ experience, your opportunity involves: Job Responsibilities: Maintaining organized and complete files within an electronic document management system Managing correspondence, booking appointments and diarizing deadlines Managing incoming mail and e-mail Billings, appeals and other practice management tasks Coordinating the flow of documents between internal and external clients at all levels Working proactively and initiating follow up actions to expedite the flow of work Performing conflict searches, file openings and file closings Preparing, drafting and revising legal documents and letters independently with minimal direction Assisting with preparation for questionings and briefs as required Our Ideal Candidate: Possesses an exceptional attention to detail Has excellent verbal and written communication skills Maintains professionalism, confidentiality and discretion Demonstrates exceptional time management and organizational skills Prioritizes customer service both internally and externally Demonstrates excellent problem-solving skills Is highly motivated, self-directed and proactive Is able to handle multiple tasks efficiently and work well independently with little supervision Has strong interpersonal skills which allows them to develop strong relationships with people across the firm Key Qualifications and Education: Post-secondary diploma or certificate in accredited legal assistant or paralegal program and/or successful career history in the role of a legal assistant Minimum 5 years’ experience in litigation with a preference for insurance experience Strong understanding if the litigation process, Rules of Court and filing procedures at various courts Strong technical skills including advanced knowledge of O365 What you will find at McLennan Ross: A highly professional environment that is built on a strong culture and spirit of teamwork The opportunity to continue to develop litigation and advocacy skills, among a highly skilled team of litigators, in a mentoring environment Proven high quality of service and commitment to our clients and each other Competitive compensation and benefits package  

Job Overview We are seeking a dedicated and detail-oriented Legal Assistant to join our dynamic legal team. The ideal candidate will provide essential support to three+ lawyers and contribute to the smooth operation of our office. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks effectively in a fast-paced environment. Required Skills The successful applicant must have: Excellent Microsoft office computer skills Word (including tables, mail merges, styles, tracking, formatting) Excel (including creating and editing spreadsheets, researching formatting issues and formulas, troubleshooting) Outlook PowerPoint (including formatting & editing, troubleshooting) Excellent Adobe Acrobat Pro skills, including ability to use security features, tabs and to create pdf briefs, and other submissions for filing with labour boards and tribunals Excellent organizational skills and attention to detail Formal training as a legal assistant and/or experience working for a law firm or in-house legal department Knowledge of the labour movement and unions an asset Bilingualism (English/French) an asset Experience with Legal Tracker or similar case management software a strong asset The successful applicant will be part of the union’s Canadian National Office and work in a team of six lawyers, an articling student and two Legal assistants. Duties include: Providing legal support to three+ lawyers or up to six lawyers & articling student during times when other legal assistant is absent Administrative and organizational support for the work of the department, including lawyers' calendars, travel bookings and filing of expenses Using and understanding standard forms, procedural rules for filing, and related practices of various statutory tribunals such as Ontario Labour Relations Board, Human Rights Tribunals and Canada Industrial Relations Board Finalizing documents and arranging for service and filings in accordance with strict and sometimes overlapping deadlines Preparing and copying litigation materials precisely and on short notice Upkeep and filing of Board Certificates – electronically and manually Upkeep of legal library on a weekly basis, including interfiling subscription updates and tracking legal materials received and verifying accuracy of invoices from legal publishers; monitoring subscriptions for department (distribution, suspension, use & review) Binding documents into books with electric and manual binding equipment (requires standing for extended periods) Receiving and reviewing outside lawyers’ invoices for accuracy and compliance with USW policies and procedures (including reporting of hours and hourly rates); preparing all associated correspondence and reports and providing those to USW Lawyer and sending same to headquarters with memo from lawyer approving and requesting payment At the request of USW Legal Department, communicating with law firms about issues associated with billing, including accuracy and rates; communicating with headquarters about outstanding accounts and payments Drafting correspondence, editing and copy editing, formatting, finalizing Preparing affidavits of service and arranging for Process Servers Proofreading of legal and general documents, and documents from other departments Effectively using Outlook calendars to communicate, schedule and organize within department Assisting with schedules to ensure deadlines are adhered to Setting up conference calls & videoconferences (mostly using Zoom) and booking meeting rooms using Outlook Assisting with conference arrangements and registration (occasional travel opportunities) Sorting & distributing incoming department mail, processing outgoing mail Handling incoming and outgoing courier packages Assisting with collating and stuffing bulk mailings, and occasionally with office-wide outgoing mail Maintaining accurate and up-to-date electronic contact information Posting department documents and information to the website Monitoring website to ensure up-to-date info for the legal department Preparing responses to articling applications and all subsequent correspondence and binders needed during the application process each year Maintaining electronic and physical filing and storage system(s) Lifting and moving bankers’ boxes containing large files, while arranging file room and archiving files Opening new files, both electronically and manually Maintaining electronic records in database on-line and managing storage of thousands of archived files at Iron Mountain (sending, retrieving, reviewing for shredding) Maintaining confidentiality of files and information covered by solicitor-client privilege Scanning documents for electronic storage Photocopying, including occasional use of production copiers Maintenance of stationery cupboard, including facsimile, printer, and photocopier supplies & ordering supplies as needed Providing reception relief on a rotation basis, and as needed during absence of receptionist Providing general office support or support for other Departments as requested by or through Office Coordinator or Administrative Assistant The successful applicant must have a professional and courteous personality, and respond positively to members, callers and visitors at the office. Must be capable of a high level of accuracy and the ability to prioritize in this deadline-oriented department. Collaboration, cooperation and the ability to work closely with other legal support staff are key. We require a willingness and ability to discuss, evaluate, initiate, review and revise procedures in a professional manner. Demonstrate a willingness to undertake training to learn new databases, software, or processes. Must be capable of maintaining confidentiality and security of documents, files and offices. Must be able to handle occasional receptionist duties in an effective and tactful manner, and to ensure security and protocol routines are adhered to. All department support staff are expected to use initiative and organizational skills to help ensure the department's smooth running. USW is committed to employment equity and encourages applications from members of equality seeking groups, including women, people of colour, Indigenous people, people with disabilities, as well as members of the 2SLGBTQIA+ community.

Work Location: Saint John, New Brunswick, Canada   Hours: 35   Line of Business: Legal   Pay Details: $47,900 - $71,900 CAD   TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs.   As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.   Job Description: TD Insurance is part of TD Bank Financial Group, one of Canada’s largest financial institutions. TD Insurance helps protect clients from the ‘accidents of life’ with a wide range of products including credit protection, life, health, travel, home and auto insurance. With more than three million clients, TD Insurance authorized products and services are available online, over the phone, and through a network of more than 1,000 TD Canada Trust branches. In Canada, we have two lines of business, General Insurance and Life and Health. Our General Insurance business is one of the top home and auto insurance groups in Canada and the national leader in group insurance and affinity marketing. Our Life and Health business is the number one provider of critical illness insurance and direct life and health insurance in Canada. At TD Insurance, we are committed to fostering an inclusive, accessible environment. With a Canada-wide workforce of over 4,000 employees and offices in Quebec (Laval, Montreal), Ontario (Etobicoke, Toronto, North York, Burlington, and Peterborough), Atlantic Canada (Halifax, Saint John), Calgary and Edmonton, our company is always growing and can help you to grow. TD Insurance offers a stable and dynamic work environment where talent is appreciated and professional development is taken seriously. More than just a job, we offer rewarding careers   This opportunity will provide legal secretarial support to one or more lawyers. Maintain a close and highly responsive relationship to the day-to-day activities of the Lawyer(s). Main Responsibilities Prepares, through transcription of written or recorded documents, complex legal documents i.e. correspondence, factums, motions, summonses etc. Drafts standard legal documents, correspondence and pleadings for review by lawyer(s). Edits grammar, punctuation and spelling as needed. Exercises initiative and judgment in Lawyer’s absence, i.e., negotiates extensions of time. Prioritizes and responds to diverse incoming communications. Manages Lawyer's calendar i.e., schedules appointments, coordinates appearances. Resolves scheduling conflicts on own initiative. Answers a wide variety of telephone inquiries based on knowledge of case. Responds to inquiries exercising good judgment and discretion. Composes complex (non-technical) correspondance. Establishes, maintains, and when necessary, revises Lawyer's files. Performs research, reviews and prepares documents in accordance with project objectives and in consultation with Lawyer, Law Clerk or Legal Office Manager. Provides training to legal assistants and has the ability to answer technical questions. May also provide training to lawyers, law clerks and other office personnel. Exercises initiative to propose, develop and maintain standard office precedents and procedures.   Performs additional duties as requested such as: Arranges medical exams. Reception relief. Maintains lists of witnesses, Subpoenas, fees, etc. Requests fees for payment from Claims department. Participates in arranging lawyer’s files for easy access during trials. Informs witnesses of scheduled court appearances. Maintains Law Library. And other miscellaneous duties as may be assigned from time to time.   Responsible for answering questions and providing guidance and training for less experienced legal assistants. May serve as a group leader; coordinate workflow, review completed work of other legal assistants.   Qualifications Bilingual in French and English is an Asset College diploma in legal secretarial and 5+ years of litigation experience Ability to proof and edit legal documents You are a motivated self-starter with capability to work productively under pressure Excellent oral and written communication skills Strong interpersonal and client service skills, professional and positive demeanour Superior organization and priority setting skills, strong work ethic and ability to multi-task Ability to be conceptual and a creative problem solving skills Intermediate MS Office skills; knowledge of standard office equipment and word processing   #LI and #IN   Who We Are: As part of TD Bank Group, one of Canada's largest financial institutions, at TD Insurance, we care for Canadian families, making it easy to get the best advice, protection, and support in their moments of need, always.   TD Insurance offers a wide range of products, including General Insurance and Life and Health. More than four million customers count on us.   As the largest direct to consumer insurer in Canada, we are always innovating and providing exciting and rewarding career opportunities for our Canada-wide workforce.   Our Total Rewards Package Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical, and mental well-being goals. Total Rewards at TD includes a base salary, variable compensation, and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off, banking benefits and discounts, career development, and reward and recognition programs. Learn more   Additional Information: We’re delighted that you’re considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we’re committed to providing the support our colleagues need to thrive both at work and at home.   Please be advised that this job opportunity is subject to provincial regulation for employment purposes. It is imperative to acknowledge that each province or territory within the jurisdiction of Canada may have its own set of regulations, requirements. Colleague Development If you’re interested in a specific career path or are looking to build certain skills, we want to help you succeed. You’ll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities. Whether you have a passion for helping customers and want to expand your experience, or you want to coach and inspire your colleagues, there are many different career paths within our organization at TD – and we’re committed to helping you identify opportunities that support your goals. Training & Onboarding We will provide training and onboarding sessions to ensure that you’ve got everything you need to succeed in your new role.   Interview Process We’ll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call. Accommodation Your accessibility is important to us. Please let us know if you’d like accommodations (including accessible meeting rooms, captioning for virtual interviews, etc.) to help us remove barriers so that you can participate throughout the interview process. We look forward to hearing from you!   Language Requirement (Quebec only):

Thrive in a Supportive Environment at Aird & Berlis LLP Launch Your Legal Assistant Career in Thriving Toronto or Vancouver    

Full job description Job Summary: Position provides administrative and paralegal support to the General Counsel, gategroup, North America. Main Duties and Responsibilities: · Supports matter management system and intake of legal matters · Reviews and processes law firm invoices, and prepares monthly financial reports · Performs clerical duties such as filing, copying, and collating documents · Answers telephone calls and responds to general inquiries for the Legal Department · Screens and routes mail and correspondence for legal department · Arranges meetings and department events · Arranges travel plans and itineraries · Manages documents, including litigation files, contracts, and corporate books · Assists In-House Corporate Counsel and Paralegals with preparation of legal documents, such as filings, reports, and other documentation · Develop processes to enhance and build Legal Department efficiencies · Supports In-House Counsel and Paralegals on discovery requests, subpoenas, or other similar inquiries · Performs research with guidance from Legal team members · Assists In-House Corporate Counsel by reviewing and editing templates and agreements entered by or on behalf of gategroup entities · Other duties assigned by the General Counsel Qualifications Education: · Bachelor’s Degree Work Experience: · 2-4 years previous work experience in a law firm or corporate legal department Technical Skills: (Certification, Licenses and Registration) · Paralegal Certificate Preferred Language / Communication Skills: · Team player with excellent organizational skills · Strong research skills · Ability to work independently and manage time effectively in an active, fast-paced corporate environment · Ability to use judgment, tact, and discretion · Ability to quickly assimilate oral and written data, analyze facts and draw logical conclusions · Ability to maintain records, and prepare reports and correspondence · Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists · Ability to synthesize complex and diverse information · Attention to detail · Demonstrated focus on conflict resolution and confidentiality · Dependability as member of smlall, cohesive team · Strong interpersonal skills and ability to work well with cross-functional teams · Strong PC skills including MS Word, Excel, SharePoint and PowerPoint · Ability to write effectively and informatively · Ability to effectively present information and respond to questions from a variety of sources gategroup Competencies Required to be Successful in the Job: · Thinking – Information Search and analysis & problem resolution skills · Engaging – Understanding others, Team Leadership and Developing People · Inspiring – Influencing and building relationships, Motivating and Inspiring, Communicating effectively · Achieving – Delivering business results under pressure, Championing Performance Improvement and Customer Focus Demonstrated Values to be Successful in the Position Employees at gategroup are expected to live our Values of Excellence, Integrity, Passion and Accountability. To demonstrate these Values, we expect to observe the following from everyone: · We treat each other with respect and we act with integrity · We communicate and keep each other informed · We put our heads together to problem solve and deliver excellence as a team · We have passion for our work and we pay attention to the little details · We foster an environment of accountability , take responsibility for our actions and learn from our mistakes · We do what we say we will do, when we say we are going to do it · We care about our coworkers, always taking an opportunity to make someone’s day better The above statements are intended to describe the general nature and level of the job being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. gategroup reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. gategroup – an equal opportunity employer. We are committed to workforce diversity and actively encourage all qualified persons to seek employment with us, including, but not limited to, racial and ethnic minorities, women, veterans and persons with disabilities.  

Cohen Highley LLP is currently recruiting a Legal/Administrative Assistant for our London office. This position requires the successful candidate to be in office full-time. Qualifications: Demonstrated experience providing strong administrative support in a fast-paced environment Exceptional organizational and administrative skills with the ability to prioritize tasks effectively Strong verbal and written communication skills Commitment to excellent client service Ability to work independently and as part of a team Proficient with Microsoft Suite with emphasis on Outlook Ability to manage multiple priorities while maintaining attention to detail What you can expect in this position: Calendar management Co-ordinate and schedule meetings and appointments Tracking deadlines and maintaining a strong “bring forward” system Preparing Correspondence Opening and Closing Files Cohen Highley LLP provides a unique private practice culture that encourages professional growth in a collaborative, innovative and familial environment. Cohen Highley provides the opportunity to be part of a dynamic team of knowledgeable lawyers and staff. We are looking for candidates who share our values of exceptional client service and mutual respect. Deadline for submissions is Monday, January 6th, 2025. For more information about Cohen Highley, please visit our website at ww.cohenhighley.com. Cohen Highley LLP is an equal opportunity employer and is committed to promoting equality, diversity and inclusion in the workplace. Job Types: Full-time, Permanent