Make a difference
Want to help grow our communities? At Toronto Community Housing, we pride ourselves in developing Toronto’s neighbourhoods and helping our residents succeed. We are searching for a dedicated and passionate Litigation Clerk to join our team and help the communities of Toronto thrive! We put our tenants first. We strive to be tenant-focused, collaborative, fair, respectful, accountable, solution driven, and proactive in everything we do.
Reporting to the Seniors Housing Manager, the Litigation Clerk will build strong internal and external relationships and play an integral part in transforming Toronto Community Housing for the future!
The successful candidate will be extremely organized and able to deal with competing priorities and have excellent communication and time management skills. Your key responsibilities will be to collect rental arrears via legal proceedings at the Landlord and Tenant Board and complete and comply with all associated internal and external processes.
What you’ll do
- Secures payment of outstanding rental arrears.
- Represents the corporation in termination of tenancy proceedings at the Landlord and Tenant Board.
- Assesses claims against tenants, and potential claims tenants may have against TCH, and makes recommendations to the Operating Unit Manager or designate about whether to proceed with applications, and how to proceed.
- Negotiates terms of settlement with tenants or other parties representing the tenant where appropriate.
- Prepares a variety of correspondence including memos, letters, reports, and legal documents to individuals and/or involved parties including requesting payment and indicating further action, if any.
- Calculates amounts owing, per diem rates, and notes current amounts outstanding. Makes payment arrangements.
- Follows up on collection of monies owing and maintains records of payments and outstanding balance.
- Drafts legal and other documentation including Notices of Termination of Tenancy, Applications to Terminate a Tenancy, and affidavits. Prepares return application for Tribunal if necessary including affidavits stating terms of minutes or order breached.
- Ensures timely service and filing of all legal documents.
- Sets court dates, prepares relevant case material, and appears in Landlord and Tenant Board to present the claim. Presents argument, evidence, and summation to Adjudicator.
- Establishes and maintains Landlord and Tenant and other files and maintains all files in accordance with TCH policies including document retention policy. Updates all files.
- Complies with TCH policies including TCH eviction prevention protocols.
- Defends TCH against allegations and matters raised by Tenants pursuant to Section 82 and Section 83 of the Residential Tenancies Act, 2006.
- Liaises with Landlord and Tenant Board officials, Sheriff’s Office, lawyers, other TCH departments, witnesses, and takes instructions from internal TCH clients.
- Prepares monthly legal reports, makes note of current status, hearing dates, adjournment dates, payments, etc.
- Performs clerical functions relating to litigation.
- Conducts appropriate legal research on legislation, By-Laws, and relevant cases.
What you’ll need
- 1-3 years of direct experience with the Landlord Tenant Tribunal (LTB)
- Working knowledge of the practices and procedures pertaining to securing payment for arrears and other miscellaneous debts owing to TCH.
- Post-secondary degree or diploma in relevant field of study (paralegal, law clerk or similar program) or P1 License with the Law Society of Upper Canada is an asset.
- Knowledge of relevant statutes, by-laws, and legislation including the Residential Tenancies Act, 2006, Human Rights Code, and the rent calculation provisions of the Housing Services Act, 2011.
- Strong organizational skills to manage and administer a large volume of files and to execute the processing of several ongoing Landlord and Tenant Board cases simultaneously.
- Proficiency with computerized business applications including word processing, spreadsheet, presentation, electronic mail, and information databases to prepare correspondence, legal documents, and generate reports.
- Advocacy skills to present arguments to a court, board, or tribunal.
- Strong analytical skills to assess factors relevant to the case and to determine the appropriate course of action at each step in the process.
- Strong verbal and written communication skills to effectively liaise and correspond with involved parties.
- Ability to work independently with minimal supervision and also as a member of a team.
Once you apply, we’ll review your resume and contact you if your skills and experience match the qualifications for the role. If you are selected to move forward, the process will include one or more interviews and/or assessments and reference checks.
Candidates for unionized positions must score a minimum of 70% to pass any interview or assessment and be considered for the next stage of the recruitment process. Successful candidates will be determined based on score and where applicable, union seniority. Note: not all candidates who score 70% or higher will automatically proceed to the next stage of the recruitment process as this will be dependent on the number of candidates and number of available roles.
Candidates will complete an online test, a computerized written test and a verbal interview. Candidates will need to achieve a score of 70% on each step/assessment to pass. Successful candidates will be considered further based on union seniority. In the event there are any changes candidates will be notified prior to the assessment in writing.