Legal Assistant, Corporate (3-Month Contract/Secondment)

  • Intact Insurance Company
  • Toronto, Ontario, Canada
  • Oct 18, 2020
Contract Law Clerk Legal Assistant Legal Support

Job Description

At Intact, insurance is not about things. It’s about people. It’s what we believe, and it shapes everything we do. It’s why we strive to provide a second-to-none experience for our customers and create an inspiring workplace for our employees to thrive in.

As Canada’s largest provider of property and casualty insurance, we’re not only leading our industry, but we’re redefining what it means to work for it. As a recognized top employer, we’re committed to living our values and supporting our dedicated people who bring their best to work each day because they know their work matters.



  Your Job
 

We are looking for a motivated, high energy, and highly organized Administrative Assistant with a ‘can do’ attitude to join our team. In this role, you will support the Insurance Team in the Corporate Legal Department and assist in ensuring the efficient operation of the department.

Here are a few ways you'll make a difference:

    • Provide administrative assistance to the Insurance team including managing e-mails, phone calls, agenda, scheduling meetings, travel arrangements, conferences and follow-ups, mail, filing, budget tracking, etc.
    • Provide administrative support for the proper functioning of the Department (reception, mail, inventories, equipment, office supplies, purchases, maintenance, expense reports, reservations, etc.)
    • Ensure that the Manager and other Team members are prepared for meetings including, ensuring that documents and materials are ready in advance;
    • Apply excellent time management skills to prioritize and complete assignments in a manner that optimizes departmental effectiveness and contributes to organizational success.
    • Ensure that the Team’s Legal Absence Calendar and e-timesheet entries are accurately processed and submitted in a timely manner to record their vacation, sick days, overtime, etc.
    • Plan and coordinate meetings and events, including invitations, facilities, ordering catering, equipment, materials, agendas, follow-up on action items, guest liaison, and other related requirements.
    • Prepare correspondence, presentations, reports, make editorial changes, and contribute in content and design of graphics as needed.
    • Participate in special projects and any other related tasks.



  Your Skills
 
  • Experience in a corporate environment in a support position.
  • Bachelor’s degree or college diploma in business administration or related field required
  • Superior organization skills and a demonstrated ability to deliver results in a fast-paced dynamic environment.
  • Strong resourcefulness, ability to work autonomously and demonstrated strong judgment.
  • Proven ability to maintain discretion and strict confidentiality.
  • Advanced skills in MS Office Suite. Experience with Outlook preferred.
  • Demonstrated ability to handle multiple priorities and deadlines.
  • Excellent listening and communication skills and the ability to tactfully foster strong working relationships.
  • Communicates in a clear and understandable manner (both verbally and in writing).

Here are a few reasons why others have joined our team:

    • An award-winning, inspiring workplace that supports its people and recognizes great work
    • Stimulating, challenging projects and development opportunities to help you grow your skills and career
    • Flexibility in how and where you work
    • A casual ‘dress for your day’ culture that encourages you to be yourself



  Closing Statement
 

We are an Equal Opportunity Employer

At Intact, our value of Respect is founded on seeing diversity as a strength, being inclusive and fostering collaboration. We value diversity and strive to create an inclusive, accessible workplace where all individuals feel valued, respected and heard.

If we can provide a specific adjustment to make the recruitment process more accessible for you, please advise the Talent Acquisition partner who reaches out about the job opportunity and they will work with you to meet your needs.

Background Checks

As an employer and publicly traded financial services company, the best interests of our customers, employees and shareholders are important to us. We want Intact to be a great place to work! This means that internal and external candidates will be asked to consent to background checks so we can learn more about you. Please note that for positions with access to financial data or funds, your credit must be in good standing.

Internal Candidates

For internal candidates, you can apply for a posted position if you have been in your current position for at least 12 months and are performing at a satisfactory level. Please note we may have identified other internal candidates through our Employee Development Program, and that the selection process may also be opened to external applicants.

Eligibility to Work in Canada

It’s important that you are legally eligible to work in Canada at the time an offer of employment is made. You may be requested to provide proof of eligibility at that time.

This posting closes on October 16, 2020.

Practice Area(s)

Corporate Law