JUDICIAL SECRETARY

Toronto, ON   Temporary  

• • If you have a positive, pro-active work ethic and are known for your attention to detail and strength in organizing, then consider this excellent opportunity in court administration with the Ministry of the Attorney General to provide judicial secretarial services to the Superior Court of Justice or Ontario Court of Justice.

What can I expect to do in this role?

• • You will:

• • type and transcribe (from handwritten notes) correspondence, judgements and legal documents
  • edit and compose correspondence
  • provide reception services and arrange appointments
  • maintain and manage judges' calendars and schedules, and arrange for travel
  • process invoices and travel claims, maintain expense accounts
  • provide support to judges on committees
  • process mail, maintain filing system and access information on databases

How do I qualify?

Mandatory:

• • You have typing skills to 50 words per minute (You will be tested during the interview assessment phase)

Communication Skills:

• • You have:

• • written communication skills to compose correspondence and transcribe judgements
  • oral communication skills to communicate with the judiciary in order to discuss court schedules and respond to inquiries
  • the ability to receive and screen telephone calls and visitors using tact and discretion
  • interpersonal skills to deal with confidential and sensitive information and can deal effectively and tactfully various stakeholders (e.g. the judiciary, the legal profession, staff members and the public).

Technical Knowledge and Experience:

• • You have:

• • demonstrated legal secretarial and administrative experience
  • knowledge of legal office systems, financial processes and court systems
  • the ability to work within court procedures including knowledge of legal terminology and documents

Judgement, Organizational and Analytical Skills:

• • you have proven organizational skills and ability to work independently
  • you can prioritize, multi-task and complete work to meet deadlines
  • you have the ability to research and respond to inquiries and resolve conflicts successfully

Computer Skills:

• • you have demonstrated computer skills using applications such as Microsoft Office, e-mail, Internet and the Intranet

• • Court Services Division is committed to a diverse, respectful and professional workplace that reflects OPS values.

Additional Information:

Address:

• 4 Temporary, duration up to 5.5 months, 361 University Ave, Toronto, Toronto Region, Criminal Record and Judicial Matters Check

Compensation Group: Ontario Public Service Employees Union Understanding the job ad - definitions Schedule: 3.7 Category: Administrative and Support Services Posted on: Monday, March 16, 2020 Note:

• In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.
  
  Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Talent Acquisition Branch (TAB), HR Service Delivery Division (HRSDD) to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
• T-AG-140651/19(2)

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