Legal Compliance Analyst

  • Osler, Hoskin & Harcourt LLP
  • Toronto, Ontario, Canada
  • Mar 06, 2020
Full time Lawyer (Other) Legal Secretary Recent Call Law Firm Staff

Job Description

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our over 400 lawyers are based in offices in Toronto, Montréal, Ottawa, Calgary, Vancouver and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.

The Conflicts and Records Management Department is responsible for new business intake/new matter openings, matter amendments and conducting conflict of interest searches for the Toronto, Ottawa, Montreal, Calgary, Vancouver and New York offices. This is a detail-oriented position with focus on time management skills, and ability to thrive in a fast-paced environment.

Major Responsibilities and Duties:

  • Conduct conflict of interest searches according to the Firm’s procedures
    • search multiple databases to identify potential conflicts of interest using established procedures and adhere to flag lists and special instructions
    • prepare conflict reports by reviewing, retrieving and summarizing relevant information from multiple databases
    • send search results to the legal professional for file opening decision
  • Open new matters in accordance with the Firm’s procedures
    • receiving and reviewing requests for new matter openings
    • ensure accuracy of information submitted
    • revise incorrect information as required
    • review requisition forms for amendments
    • maintain and update the “critical date reminder” system
  • Responsible for providing accurate conflicts-related information based on information from multiple databases
  • Maintain Firm’s client management system and update related information
  • Follow procedures and policies governing the Firm’s new matter intake process and conflict management activities and responsibilities
  • Perform related administrative, clerical and other duties as required
  • Maintain confidentiality of Firm and client information
Position Requirements

Education and Experience

The successful candidate will have a Community College diploma in Information Management, Information Systems & Design, Library Science or Library and Information Technology, plus, two years of business office experience in a customer service role and/or research. An equivalent combination of education, training and experience may be accepted. Legal industry experience is an asset.

Knowledge and Skills

  • Advanced research and problem solving skills with the ability to conduct conflict of interest searches and exercise judgement to resolve related issues in a timely manner
  • Experience in database searching and interpreting data
  • Accuracy of work product and strong attention to detail
  • Ability to be flexible, adaptable, and show initiative while working in a high-volume and deadline-driven environment
  • Advanced time management and organizational skills with the ability to multi-task and prioritize conflicting demands in a high-volume and deadline-driven environment;
  • Excellent communication, interpersonal, and customer service skills
  • Exceptional negotiation and teamwork skills to interact/collaborate with various groups; Work effectively as a team member as well as independently; Balances team and individual responsibilities
  • Strong interest in technology and strong computer literacy; experience with MSOffice, new business intake applications, accounting software and database applications; experience in technical troubleshooting
  • Ability to maintain absolute confidentiality of information
How To Apply

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. For candidates with disabilities, accommodations are available upon request in all phases of the selection process.

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada’s leading law firms, please reply in confidence with a cover letter and résumé.



Practice Area(s)

Legal Secretary