4 jobs found

Position: Legal Assistant Status : Regular Full-Time Type of Position : Replacement (Immediate Start) Salary : $72,847.00 - $82,745.00 annually Department : York Region → Legal & Court Services → Legal Services Location : Hybrid work opportunities may apply Primary Office: Legal Services - 17250 Yonge Street, Newmarket, ON L3Y 6Z1, Canada Position Purpose Reporting to Senior Counsel in the Construction Law Group, the Legal Assistant provides confidential legal and administrative support. This includes preparing correspondence and legal documents for all lawyers and the law clerk within the Construction Law Group. Major Responsibilities Draft and prepare agreements, contracts, statements, affidavits, corporate searches, correspondence, and documentation related to construction and procurement matters. Administer and process legal documents, ensuring protection of the Region’s legal and financial interests; coordinate signatures, execution, and registration of documents and agreements. Assist in drafting and preparing confidential correspondence, documents, and reports. Maintain filing systems, precedents, and records to ensure accuracy; assist with records management using Versatile. Produce and distribute documents while maintaining security and confidentiality of information. Ensure receipt and appropriate distribution of Regional fees and charge monies. Act as a communications link between Counsel staff, cross-departmental teams, politicians, external agencies, and the public. Participate in meetings, staff committees, and workgroups as assigned. Ensure that legal services provided align with Regional customer service standards. Perform other duties as assigned to support Branch and Department objectives. Qualifications Successful completion of post-secondary education in a Legal Assistant Program or an equivalent combination of education and experience. Minimum of 5 years of legal administrative experience in a private or public law practice. In-depth knowledge of preparing legal documents, contracts, agreements, records, and file systems. Proficient in clerical and administrative practices. Strong knowledge and demonstrated ability in corporate core competencies: customer service, communication, teamwork, initiative/self-management, accountability, and adaptability. Proficiency in MS Office software applications. Demonstrated ability to research and resolve issues effectively. Key Details Weekly Hours : 35 Scheduled Shifts : 8:30 AM - 4:30 PM Closing Date : January 22, 2025 Union : Non-Union Staff How to Apply Please submit your application online by 5:00 PM EST on the closing date. While we thank all applicants for their interest, only candidates selected for interviews will be contacted via email. York Region is an equal opportunity employer committed to an inclusive and accessible recruitment process. If you require accommodations under the Human Rights Code, including accessible formats and communication supports, please email careers@york.ca or call 1-877-464-9675 extension 75506. Accommodations are available throughout the recruitment and employment process.  

Administrative Assistant, Director of Legal Services At Halton Region, we treat everyone with respect, honesty, fairness and trust. As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve. Halton Region is committed to providing accommodation to individuals with disabilities throughout the recruitment process.   Posting ID: 3484 Department: Corporate Services Division: Legal Services Pay Range: $55,206- $73,615 Job Type: Permanent Hours of Work: 35 hours per week Work Location: Halton Regional Centre, 1151 Bronte Road, Oakville Employee Group: OCT Posting Date: September 16, 2024 Application Deadline: September 22, 2024   Job Summary This position provides administrative support to the Director and other areas of the Legal Services division. Duties & Responsibilities Provides overall administrative support to the Director and Legal Services division as a whole. Manages the Director’s calendar, including the scheduling and coordinating of meetings. Drafts, composes and prepares correspondence, memoranda, minutes, letters and other documents/materials that may be sensitive or confidential in nature. Manages files for the Director including confidential departmental personnel and administration files. Circulates reports to Council originating in the Legal Services Division as well as coordinates Council report circulations, corrections and submissions from other departments/divisions for Legal Services staff review. Prepares and submits HR Action Forms and assists with on-boarding and off-boarding of divisional staff and maintains various logs and position numbers. Additional Duties and Responsibilities Coordinates and works with various staff including from the offices of the Regional Chair, CAO, Commissioner of Corporate Services, Communications, and Human Resources on a wide variety of matters. Monitors and administers the annual operating budget for the division under the supervision of the Director, pays all accounts, tracks revenues and expenditures, tracks variances, performs reconciliation/journal entries and reports on same to the Director. Responds to telephone enquiries making appropriate referrals to other legal staff where necessary. Provides clerical and administrative support to Legal Services staff by processing membership renewals, course registrations and distributing mail. Performs other duties, as assigned. Skills & Qualifications Post-secondary education in business/office administration program. Five (5) years of administrative experience. Experience with document management, managing budgets and expenses and calendar management. Advanced skills in applications of Microsoft Office tools, including Word, Excel and PowerPoint. Knowledge of SAP. Ability to handle confidential and politically sensitive information and possess strong organizational, customer service and time management skills. Important information about your application: In accordance with requirements in Ontario Regulation 191/11 – Integrated Accessibility Standards and the Ontario Human Rights Code, Halton Region will accommodate the needs of individuals with disabilities throughout the recruitment process. If you require accommodation at any stage of the recruitment process, please inform the Talent Acquisition representative of the nature of the accommodation(s) you require. Please submit your application online. We will accommodate individual needs for applicants with disabilities and others who are not able to apply online. If you experience any issues with submitting your application, please contact HR Access at 905-825-6000 extension 7700. Applications will be accepted until 11:59 p.m. on the deadline date specified on the posting. We encourage applications from all qualified individuals; however, only those under consideration will be contacted. Personal information collected through the job application process will only be used for the purpose of determining qualifications for employment. If selected for an interview, you will be contacted by email and/or phone. Please ensure the contact information provided on your resume is up to date and that you check your email and voicemail regularly.   Halton Region serves more than 624,000 residents throughout Burlington, Halton Hills, Milton and Oakville. We are committed to delivering high quality programs and services that make Halton a great place to live and work. We engage great people who contribute to meaningful work that makes a positive difference in our community. At Halton, you are encouraged to grow and succeed in your career and are recognized for your accomplishments and contributions. As an employee, you will be part of a progressive, service focused and award winning employer with a diverse and inclusive work environment.

Job ID: 46759 Job Category: Legal Services Division & Section: Legal Services, Legal Prosecutions Work Locations: 1530 Markham Road 2700 Eglinton Ave Old City Hall St. Lawrence Market North Metro Hall North York Civic Centre Job Type & Duration: Full-time, Permanent Salary: $93,734.00 - $123,449.00 (TM1601, Wage Grade 6.5) Shift Information: Monday to Friday, 35 hours per week Affiliation: Non-Union Number of Positions Open: 2 Posting Period: 25-MAY-2024 to 05-JUN-2024 Major Responsibilities Program Management: Implement detailed plans and recommend policies/procedures specific to program requirements. Staff Supervision: Supervise, motivate, and train staff, ensuring effective teamwork, high standards of work quality, and organizational performance. Encourage continuous learning and innovation. Daily Operations: Manage daily operations of assigned staff, including scheduling, assigning, and reviewing work. Handle vacation and overtime requests, monitor and evaluate staff performance, approve salary increments, address grievances, and recommend disciplinary actions. Budget Management: Contribute to and manage the assigned budget, ensuring expenditures remain within approved limits. Legal Leadership: Exercise independent judgment and oversee the conduct of Legal Assistants, Law Clerks, and Prosecutors. Staff Development: Provide ongoing information and support, and identify and implement training programs to promote staff development. Interdepartmental Collaboration: Maintain contacts with other Divisions to provide information, guidance, and advice, fostering effective partnerships within the corporation. Legislation Awareness: Stay updated on new legislation, Council policies, and guidelines. Act as a resource to communicate information to the Prosecutions Section to ensure best practices. Public and Professional Liaison: Liaise with the public, legal professionals, other City Divisions, elected Officials, and other levels of Government regarding prosecution matters. Reporting: Prepare and submit reports in consultation with the Director and Deputy Director of the Prosecutions Section, including reports and statistical data pertaining to the business of the Prosecutions Section. Compliance: Review applicable legislation and authorities to ensure compliance. Develop standardized legal documentation and procedures for the Prosecutions Section. File Management: Supervise and coordinate the preparation of legal documentation and manage complex individual files requiring specialized attention. Keep the Director and Deputy Director informed of potentially sensitive issues. Key Qualifications Licensing: Licensed by The Law Society of Ontario as a Paralegal (P1) or Lawyer (L1). Education: Post-secondary education in a relevant discipline or equivalent combination of education and experience. Experience: Training, motivating, coaching, and supervising or leading staff. Reviewing, applying, and implementing statutes and other authorities relevant to prosecutions. Skills: Superior analytical and problem-solving skills with the ability to develop and recommend effective solutions. Highly developed interpersonal skills, including writing and presentation skills, oral communication, and effective communication with all levels of the organization, government, and the public. Ability to manage competing priorities and demands in a rapidly changing environment. Strong proficiency in MS Office (Word, Excel, PowerPoint, etc.). Ability to exercise independent judgment and discretion in dealing with confidential matters. Knowledge and understanding of relevant policies and government legislation, including the Provincial Offences Act, Highway Traffic Act, Municipal Code, City of Toronto Act, MFIPPA, Occupational Health and Safety Act, Ontario Human Rights Code, and AODA. Knowledge of and ability to interpret and apply relevant statutes, by-laws, and case law related to the prosecution and appeal of offences under the Provincial Offences Act. General knowledge of legislation and City policies in employment, occupational health and safety, labour, and human rights. Equity, Diversity, and Inclusion The City is an equal opportunity employer, committed to creating a workplace culture of inclusiveness that reflects the diverse residents we serve. Learn more about the City’s commitment to employment equity. Accommodation The City of Toronto is committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any stage of the recruitment process, please let us know when contacted, and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process. Apply now to join a dynamic team committed to legal excellence and public service.

BILINGUAL MEDICAL-LEGAL ASSISTANT CONTRIBUTING TO THE CMPA Medico-legal Services’ (MLS) core function is to provide members with general medico-legal advice, and assistance in responding to College and hospital matters and legal actions arising from their medical professional work. The department delivers services in keeping with the CMPA’s commitment to members, aligned with offering caring and meaningful support and providing an outstanding member experience. The department is also responsible for coordinating the Council Committees related to case management: Case Review Committee, Case Review Committee – Quality Assurance. POSITION OVERVIEW The Medical-Legal Assistant (MLA) provides high quality administrative support to Physician Advisors in the Medico-legal Services’ (MLS) department. Specifically, the MLA assists the Physician Advisors in the effective and efficient management/monitoring, review and maintenance of medical legal case files and ultimately, in the delivery of core services to CMPA members. The MLA plays a key role in ensuring that CMPA medical legal files and various other types of records are created and/or maintained in an accurate, appropriate and timely fashion. Key activities include transcription, document editing, and electronic document review and management, document analysis and data capture, and outgoing calls to members. Information of a highly confidential and sensitive nature is involved and the work must be performed in a discrete, accurate and efficient manner. The job is performed in a team environment and within the scope of the Association's policies and procedures. POSITION ACTIVITIES Provide high-quality administrative support to the Physician Advisors and Senior Physician Advisors Prioritize case management workload (i.e. transcription, editing, legal correspondence, case file maintenance). Transcribe and/or edit dictations with medical terminology. Collaborate with Legal Case Administrators (LCA) on administrative maintenance for all civil legal cases. Cross-departmental collaboration with on the management of all files. Manage most correspondence received from members and law firms. Initiate appropriate letters to provincial counsel regarding changes to key file information. Contact members, via phone or email, as required or requested by Physician Advisors. Contribute to special projects and other duties as required (e.g. updating procedures, testing, working groups, etc.) EDUCATION AND EXPERIENCE Diploma or certificate program (2-3 years) in a related field such as Office Administration. 4 to 6 years’ experience working in a medical office or similar setting. Advanced knowledge of medical terminology. Basic knowledge of legal terminology is an asset. Training and/or work related experience in editing/proof reading Experience transcribing medical texts via dictaphone or dictation software Experience working in reception and/or a call centre is an asset SKILLS AND ABILITIES Bilingualism in French and English is mandatory. Advanced editing/proof reading skills. Ability to quickly and accurately, transcribe and edit medical legal dictations and enter data into a database. Ability to exercise judgement and handle highly confidential information with discretion. Advanced computer skills; knowledge of word processing software, electronic scheduling system, electronic file management software and databases required; knowledge of dictation software an asset. Advanced organizational skills with ability to multi-task essential. Well-developed interpersonal skills with ability to work in a team environment essential. Good telephone manner. Diplomacy, professionalism, discretion. Data entry experience. Typing 50 words per minute POSTING DETAILS Job details: Regular Full-Time Salary range: $56,700 to $65,800– this role is classified as a level 6 Location: Fully Remote Job. You can work from a home-based office anywhere in the provinces of Ontario and Québec. If you prefer to work in an office setting and are located within commuting distance, you can choose to work out of the CMPA’s office located in Ottawa, Ontario. Skill assessment: selected candidates may be required to complete a skill assessment Application deadline: January 23, 2024 4:00pm EST The CMPA is an equal opportunity employer and is committed to being responsive to those living with disabilities and strives to prevent and remove barriers to accessibility. The CMPA will provide support and accommodation in its recruitment processes to applicants living with disabilities. If you are invited to participate in an interview and/or skills assessment and have accommodation needs, please let us know. Equity, diversity, and inclusion (EDI) is a key priority, and we actively strive to build a culture of inclusion where employees can be their authentic selves and are valued for their diverse experiences and perspectives. We welcome and encourage candidates from diverse backgrounds and a variety of lived experiences to apply.