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Reporting to the Legal Administrative Services Manager and under direction of a solicitor, the Legal Assistant 3 will provide a full range of advanced legal administrative support to assigned senior solicitor(s) on highly complex and specialized files. This includes independently drafting and preparing complex legal documents, conducting legal research, acting as liaison between external legal counsel, agencies and the public, file intake and management and assistance in file assignment, as well as scheduling and attending legal meetings. The Legal Assistant 3 will also provide functional supervision, guidance and mentorship, and assist in training clerical staff and junior level Legal Assistants in the work assignments to ensure adherence to legal document templates, processes and procedures as required. The position is also required to handle a high volume of files. As the Legal Assistant 3 you will: Provide advanced legal administrative support to assigned senior solicitor(s) Communications File Intake and Management Assist Solicitor Practice and Calendars Training and other Responsibilities as Directed Your education and qualifications include: Legal Assistant Certificate from a recognized institution. May consider equivalent combination of education and experience. Extensive related/relevant experience working in a legal setting specifically in the specialized area of law. Ability to work independently with great attention to detail and with a high degree of responsibility and accountability. Considerable and thorough experience of required legal operations, policies, and procedures, legal terminology, and legal and court processes and regulations. Experienced in creating and maintaining accurate records and files in accordance with established policies and procedures Organizational and time management skills, including the ability to prioritize workloads, and manage concurrent assignments with meeting strict, legislated deadlines Interpersonal skills with the ability to establish and maintain effective working relationships with elected officials, outside solicitors/lawyers, department heads, city staff and members of the public Exceptional verbal and written communication skills with the ability to effectively communicate information through various methods to multiple levels of the organization, stakeholders and the public. Ability to handle confidential and politically sensitive matters with tact, diplomacy and integrity Supervisory experience and ability to provide guidance, oversight and mentorship would be an asset IMPORTANT : Applicants who have been educated outside of Canada must have education which is comparable to the minimum qualification in Canada. Applicants submitting foreign credentials require an official academic assessment report issued by a recognized Canadian assessment service https://canalliance.org/en/ at application. Conditions of employment: The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid. Police Information Check satisfactory to the employer will be required from the successful applicant at their expense.  

Position: Legal and Disclosure Administrative Assistant - Flex Department : Legal Services Location : Peel CAS, 25 Capston Dr., Mississauga, Ontario Application Deadline : January 23, 2025 Hourly Grade : 12 Union ($31.52 - $39.00/hour) Contract Duration : Until November 30, 2025 (subject to change) Summary of Duties and Responsibilities Reporting to the Legal Services Supervisor, the Legal and Disclosure Administrative Assistant (Flex) provides comprehensive administrative support to the Legal Advice Services Branch. Key responsibilities include: Principal Responsibilities Legal Administrative Assistant File documents with court as needed. Maintain legal files in the Child Protection Information Network (CPIN) and physical records, ensuring accuracy and completeness. Review, format, and edit draft documents before finalization by Legal Counsel. Assist with service of court documents electronically or by mail and coordinate with child protection workers or process servers. Prepare procedural documents and draft Court Orders for review and submission. Commission affidavits under the Commissioner for Taking Affidavits Act. Schedule court dates with the Trial Coordinator. Prepare correspondence and respond to inquiries from external professionals regarding court-related matters. Close legal files in databases and scan/upload documents to CPIN. Provide coverage for routine tasks of other Legal Administrative Assistants as needed. Disclosure Associate Support the legal department with information and records requests. Process access and disclosure requests, adhering to legal requirements and timelines. Monitor disclosure emails/voicemails and liaise with clients. Prepare information for disclosure, balancing access rights with confidentiality under applicable legislation. Assist staff with disclosure-related policies and processes in consultation with legal counsel. Perform other related duties as required. Job Specifications/Competencies Knowledge of the Child, Youth and Family Services Act, Rules of Civil Procedures, and Family Law Rules. Familiarity with legislation such as PHIPA, PIPEDA, and Information and Privacy Commissioner Orders. Strong analytical and problem-solving skills, with sound judgment for handling sensitive matters. Excellent written and verbal communication skills for liaising with staff, legal counsel, courts, and external organizations. Organizational skills to manage workloads and prioritize competing deadlines. Advanced proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint, SharePoint) and Adobe Acrobat. Ability to use and learn relevant software, including CPIN and record management systems. Class G license and daily access to a vehicle. Flexibility to work outside regular business hours with approval. Bilingual in French and English is an asset. Qualifications Completion of a College Certificate/Diploma in Legal Administration, Court and Tribunal Administration, or Business Administration, or an equivalent combination of education and experience. 2-3 years of experience handling confidential and sensitive information. Other qualifications as deemed appropriate by the Chief Counsel. What We Offer Competitive salary and comprehensive benefits package. Hospitalization and prescription drug coverage. Hybrid remote work options. Employee Assistance Plan. Wellness Programs. Extensive training opportunities. Pension Plan through OMERS. Onsite gym and staff lounge. About Peel CAS Peel Children's Aid Society (Peel CAS) protects children, strengthens families, and supports communities. With over 10,000 families served annually, Peel CAS leads initiatives like the Youth Wellness Hub and the Child Welfare Immigration Centre of Excellence, making a significant impact in child and youth welfare. We emphasize Diversity, Equity, and Inclusion (DEI) and commit to Truth and Reconciliation, ensuring a workplace reflective of the community we serve. How to Apply Submit your application online by 5:00 PM EST on January 23, 2025. We contact only applicants selected for interviews. Peel CAS is an equal opportunity employer. Accommodations for applicants with disabilities are available upon request during recruitment and throughout employment. For assistance, contact tkhaira@peelcas.org .  

Reporting to the Supervisor, Legal Support Services (LSS), the Legal Support Services Assistant will work as part of a collaborative team providing document support to our Toronto, Ottawa and London, UK offices. Hours of work are from Monday to Friday, 9:00 a.m. to 5:00 p.m. Occasional pre-authorized overtime may be required to meet client needs. We are currently offering hybrid work flexibility. At Fasken, success means: Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community Working collaboratively – you’re a self starter who values working in a collaborative team based environment Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties Approaching your work with agility and the willingness to learn and utilize new technology Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues Treating sensitive and confidential matters with discretion and diplomacy at all times Primary Responsibilities Creating, editing and formatting a variety of legal documents and presentations Working with spreadsheets, tables, hyperlinks, bookmarks and cross-referencing Converting electronic documents from one format to another Comparing documents (Word, Excel and other formats) Proofreading a variety of legal documents Finalizing closing documents Preparing closing books Assisting with compilation of motion materials and other court-related documents Managing and prioritizing intake of work, including: responding promptly to requests, coordinating with team to meet deadlines, logging incoming work requests, etc. Mentoring new team members Required Knowledge and Experience Completion of a post-secondary Legal Assistant or Law Clerk program, preferred, or a minimum of three plus years of previous law firm experience Advanced-level technical skills in MS Office (Excel, Outlook, PowerPoint and Word) and Adobe DC Strong attention to detail Strong communication skills Diversity and Inclusion At Fasken we believe a diverse workplace is comprised of individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. Fasken is committed to diversity and inclusion in all that we do. Accessibility and Accommodation It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process. Background and Reference Checks Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and education verifications. Your Application We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.

Department: Justice Location: TRURO Type of Employment: Term Union Status: NSGEU - NSPG Closing Date: 31-Mar-24 (Applications are accepted until 11:59 PM Atlantic Time) About Us The Legal Services Division is the government's law firm, providing a full range of legal advice and services to support government operations and help government achieve its corporate priorities. With a staff of more than 160 lawyers, paralegals, researchers and administrative professionals, the Division is one of the largest law offices in the Province. For more information on the Department of Justice Legal Services please visit our website: https://novascotia.ca/just/Legal_Services/ About Our Opportunity Under general supervision from the Legal Services Supervisor, as the Legal Assistant you will provide high quality, specialized legal administrative assistance, and file management support under the direction of two or more lawyers. You will utilize strong secretarial/administrative skills, knowledge of legal terminology and specialized procedures pertaining to certain areas of law. You will perform effectively under the pressures and strain of inflexible deadlines in a highly confidential office setting under minimal supervision. You will be responsible for creating, tracking, and managing litigation files. The opportunity requires you to be able to adapt to shifting priorities, balance your efforts between providing legal assistance and administrative support, respond in a timely and appropriate manner to inquiries and to be organized in your day to day file management. Primary Accountabilities Legal Assistance / Support to Lawyers Provide specialized legal assistance for lawyers who provide legal advice/litigation services to government departments and various agencies, boards, and commissions Ensure documents assigned by a lawyer are prepared, filed, and/or served within prescribed or assigned deadlines Query and retrieve legal case law, precedent materials/documents, or other relevant information as identified by a lawyer Secretarial / Administrative Support Prepare correspondence, presentations, and documents of a legal and non-legal matter Respond to inquiries from internal and external clients and the public Schedule appointments and maintains lawyers’ calendar and schedule and book rooms, court reporters, travel, discoveries, witnesses, interpreters, case conferences Books travel and related accommodations when necessary Works in a team environment, providing coverage to assistants on their team and other teams as assigned by the Legal Services Supervisor Responding to Inquiries and File Management Acts as a point of contact to ensure clients have the appropriate information including file updates, process or procedural changes, Division updates and other general matters Manages files in the Central Registry filing system, electronic shared directory and in the file/document management databases Organize all hard copy and electronic files including filing of documents, data entry and the use of the STAR/STOR classification system Ensures that files/filing is up to date and brought forward for review by lawyers as required Qualifications and Experience As our successful candidate, you will possess a certificate/diploma from a Legal Assistant or Paralegal program and 3 years of experience in a legal practice or an acceptable combination of education/training and experience. You have experience and competency in an automated environment, with proficient and accurate typing, dicta typing, MS Word, and data entry skills. You have knowledge of legal terminology, procedures, and documentation, as well as excellent research, analytical and organizational skills. Your excellent communication skills, both written and oral, give you the ability to deal with clients, lawyers and co-workers in a fair, caring, and impartial manner communicating in a clear and concise manner while maintaining confidentiality and impartiality. Assets include: Knowledge of the various levels of Court Knowledge of Civil Procedure Rules Knowledge of provincial government departments and agencies Experience utilizing STAR/STOR record classification system, or other file management systems We will assess the above qualifications using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks. Equivalency Include, but not limited to: - at least 5 years of legal support experience. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application. Benefits Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria. Working Conditions   May be required to work overtime on occasion Typically located in comfortable office environment Considerable periods of time sitting at desk interspersed with movement to and from printers, file storage areas or to deposit/retrieve mail At times required to bend and lift file boxes from storage shelving and transport to review area. Regular need to read and analyze information and significant time focusing on a computer monitor Must balance multiple priorities and the demand for accuracy and attention to detail in the preparation of legal documents requires acute concentration and may increase physical and mental stress The nature of the work environment may bring staff into contact with individuals who are verbally abusive and physically threatening, exposure to disturbing images or content in some files may occur Additional Information This competition is to fill two (2) Term positions in the Truro Office

Location : Surrey, BC (with hybrid opportunity) Status: Full-time, Term (until January 17, 2025, or return of the incumbent) Affiliation: Professional Employees Association (PEA) Salary range: Based on year of call -$70,931.93 (Yr1) to $141,376.75 (Yr16) + 10% Staff Lawyer Benefit Plan Competition #: P050-23 Application Deadline: Open until filled TREDI STATEMENT: Our commitment to Truth and Reconciliation, Equity, Diversity and Inclusion is ambitious and foundational.  It informs everything we do, as we dismantle colonization, racism, sexism, transphobia and homophobia, and all discrimination.  These are our values, and they inform our hiring practices too.  Our business is aiding people in severe legal distress, and necessitates internal and external alignment of practicing these values.  Integrating Truth and Reconciliation and Equity, Diversity and Inclusion throughout every aspect of Legal Aid BC is critical to building that culture, and we prioritize ongoing resources to achieve that goal.  We are seeking an experienced lawyer to join our amazing team in Surrey, BC as the Managing Lawyer. This term position presents an excellent opportunity for a lawyer who is passionate about family and child protection law. The Opportunity The Parents Legal Centre (PLC) takes a holistic approach to family and child protection law. As the Managing Lawyer, you will oversee an office and lead a team comprising a paralegal/advocate, and administrative legal assistant. Together, you will work to provide advice and representation to PLC clients on family and child protection matters and strive to reach early collaborative resolutions when appropriate. We believe that better outcomes can be achieved when parents receive legal advice and support during the early stages of their family and child protection matters. The paralegal/advocate helps resolve a parent’s underlying non-legal issues, and the administrative assistant oversees client intake and office administration. Key responsibilities of the Managing Lawyer include, but aren’t limited to: Providing advice and representation to PLC clients on family law and child protection matters. Assessing cases for their suitability to the PLC. Familiarizing yourself with the non-legal issues clients face and the available resources to address those issues. Collaborating with director's counsel, social workers, family support workers, family lawyers and other frontline service providers. Attending collaborative processes, including mediations with clients. Representing clients in case conferences and court appearances. Working closely with the PLC team, including managing, supervising, and mentoring staff (paralegal/advocate, and administrative legal assistant). Overseeing and supporting outreach activities and building relationships with surrounding communities and other service providers. Ensuring compliance with policies, procedures, and performance metrics, and preparing reports. Traveling as required to provide services in satellite locations. Familiarity with practices and procedures at the local Provincial Court is desirable. Familiarity with local support resources for parents is desirable. Who We Are Legal Aid BC (LABC) is a non-profit organization established by the Legal Services Society Act in 1979. Our mission is to provide legal information, advice, and representation services to BC's most vulnerable and marginalized citizens who lack the necessary resources to effectively access the justice system when their families, freedom, or safety are at risk. Our vision is to see BC’s legal system transformed, by the way LABC represents our clients, into one more equitable and inclusive with a mission to strengthen client-centered legal help for British Columbians experiencing barriers accessing the legal system. At LABC, we know that our continued ability to help the people who need us is due to the hardworking individuals who make up our team, dedicated to making a difference in the lives of people in need. We foster a positive culture of open communication for our team to thrive within, underpinned by our values of client focus, advancing Truth & Reconciliation, Equity, Diversity, and Inclusion, and change through leadership. Legal Aid BC is in the early stages of, and committed to a transformative journey of embedding Truth, Reconciliation, Equity, Diversity, and Inclusion in all aspects of our work. We seek talent from equity-seeking groups, including but not limited to individuals who self-identify as First Nations, Inuit, or Metis descent, persons with diverse abilities, gender diverse, racialized, and members of the 2SLGBTQIA+ community , be a part of this exciting stage of Legal Aid BC’s growth. We care deeply about the culture we are building and are looking for staff members who not only excel in their respective areas but are also passionate about supporting the people we serve and each other. If this resonates with you, we encourage you to apply. All interested and eligible applicants will be considered with due consideration to all protected grounds under the BC Human Rights Code. If we can do anything to make your application experience a positive and equitable one, we want to hear from you on what we can do better. To understand why legal aid matters, and our commitments to Truth, Reconciliation, Equity, Diversity and Inclusion, please explore our website. The Ideal Candidate You must have a minimum of five (5) years of experience at the Bar in British Columbia or an equivalent level of experience in another Canadian jurisdiction. A minimum of three (3) years of management/supervisory experience or an equivalent combination of education and experience is required. Membership or eligibility for membership in the Law Society of British Columbia is necessary. Experience in relevant areas of law, including family, child protection, poverty law, and criminal law, is preferred. We Offer A competitive annual salary, as well as a comprehensive benefits package (based on your employment status and affiliation including: Four weeks paid vacation to start that grows the longer you are with LABC An excellent employee benefits package, where premiums are 100% paid by LABC A generous defined benefit pension plan Support for training and development An Employee and Family Assistance program The opportunity to participate in various Employee programs (Employee Wellness, etc.) Support for a healthy work/life balance Generous leave provisions (sick time, special leaves) 13 paid statutory holidays An opportunity for a flexible hybrid work arrangement for some positions (LABC reserves the right to change this policy at any time) Transit friendly employer for eligible staff to have their commute subsidized Dog-friendly offices Dedicated Cultural Leave provisions for Indigenous employees An Equity, Diversity and Inclusion Council, and Indigenous employees Council and Accessibility Committee of employees from equity-seeking groups that advises on ongoing improvements and investments in Equity, Diversity and Inclusion at our workplace For additional information regarding our extensive benefits package, please explore our careers page. If you are interested in joining us – visit our careers page for the full job posting and apply now! We would like to thank all external applicants for their interest but regret that only those shortlisted will be contacted.

Who is Allstate: Allstate Insurance Company of Canada is a leading home and auto insurer focused on providing its customers prevention and protection products and services for every stage of life. The company is proud to have been named a Best Employer in Canada for nine consecutive years and prioritizes supporting employees and fostering an inclusive, welcoming corporate culture. Allstate is committed to making a positive difference in the communities in which it operates through partnerships with charitable organizations, employee giving and volunteerism. Serving Canadians since 1953, Allstate strives to provide reassurance with its "You’re in Good Hands®" promise. Through our Employee Value Proposition, Opportunity, Flexibility, Community, Diversity and Family, we have worked hard to develop and nurture a culture where employees feel valued, experience personal growth, have career options and truly enjoy the work they do. Role Designation: Hybrid 1-2 days in Office Benefits to joining Allstate Flexible Work Arrangements Employee discounts (15% on auto and property insurance, plus many other products and services) Good Office program (receive up to 400$ back after purchasing office equipment) Student Loan Payment Matching Program for Government Student loans Comprehensive Retirement Savings Program with employer matched contributions Annual Wellness allowance to support employees with improving health and wellbeing Personal reflection day Tuition Reimbursement Working within the community and giving back! Our team is growing and we are actively looking to hire Managing Lawyer. The Managing Lawyer is accountable for supporting the achievement of Allstate Canada Group’s short and long term Mission, Vision and strategic objectives by supporting all in-house lawyers and staff members to provide efficient and cost effective legal advice and support to ACG business units. This position represents insured and the company in the defence of bodily injury and property damage, and accident benefit claims. The managing lawyer is responsible for managing the Associate and Intermediate lawyers. Accountabilities: Supervise direct reports of Associate and Intermediate Lawyers Write and conduct performance reviews of team members, including checkpoints and Performance Evaluation plans Provide coaching and support to team members Perform work quality reviews Work as part of management team with Director and VP Contact claims (initial litigation plan, recurring minimum 90 day contact, strategy conferences, etc) Review all documentary evidence Prepare witnesses and clients for depositions, arbitrations, mediations and trials including expert witnesses Conduct examinations for discovery and examinations under oath and prepares summary documents Prepare for and conduct court appearances Conduct settlement/dispositive proceedings (i.e. mediation, arbitration, etc) Try and/or arbitrate cases and prepare motions and summary documents Draft post-trial motions Prepare for and participate in appeals Provide legal opinions to claims clients Assist other trial lawyers with court cases Participate in business process reviews with claims clients Supervisory/People Management: Creates a productive and supportive work environment of highly engaged employees Ensures understanding of business objectives, results, processes, etc. with direct reports Manages Lawyers and effectively uses performance management to improve and/or reward employee performance Effectively coaches and provide development/career guidance for direct reports Administers company Human Resources policies Budget Management Skills Project management skills Able to interact with all levels of personnel and supervise/oversee the work of lawyers Works with employees on professional development and business acumen Exercises discretion and maintains confidentiality of sensitive information Demonstrates ethics and integrity Legal Advice and Counseling: Perform due diligence; gather all relevant facts and documents; collaborate with law clerks, paralegals and/or other lawyers in due diligence Research and determine applicable and pertinent laws, statutes, regulations, rules, and other legal authority; identify legal issues Monitor and review new laws, regulations, and case law; identify and summarize relevant issues; Collaborate with other areas of Law & Regulation department; proactively provide advice and counsel to business unit on the impact of new laws on business Provide advice and/or legal approval related to company documents, policy, practices, and procedures Drafting and Negotiation: Draft, review and/or negotiate basic matters Draft and/or review routine correspondence and communications Business Knowledge and Acumen: Respond to claims inquiries Gather facts from client to understand goals and objectives client intends to achieve from action Play a lead role in working with senior management to development and implement change Rely on employees own business knowledge to influence strategy/practices Determine if/how business processes/practices need to be modified and work with client implement change Collaborate and align regarding strategy determination, action planning, and communication with client, business units Project Management: Provide portfolio management of employee’s projects; nurture coordination and collaboration between legal teams with Law & Regulation and with business clients, as appropriate; search for an implement cooperation between teams Interpersonal/Communication/Management: Attend committee meetings, as appropriate Participate and prepare for meetings with external parties Participate in meeting with senior management team Participate in relevant external industry groups Develop employees through stretch projects/assignments Qualifications: Education or equivalent working experience: Law Degree Experience: Minimum 5-7 years experience insurance defence is preferred Proficient skills/abilities/experiences in the following areas: legal knowledge, business knowledge, issue management, analytical skills, influencing others, coaching and development, self development, and productivity Advanced knowledge of professional standards, methods and concepts and the ability to direct functional strategy Possesses a juris doctorate and is a member of the Law Society of Ontario (or other provinces as required) 10+ years related experience Computer skills, including MS Office Suite, used in or related to the tasks performed Exercises discretion and maintains confidentiality of sensitive information Demonstrates ethics and integrity Has relevant experience with a reputable law firm or an in-house legal department for a mid- to large-sized organization Insurance industry experience preferred Able to manage a team and work through others to complete projects Works with employees on professional development and business acumen Ability to interact with all levels of personnel/oversee the work of more junior resources Project management skills Able to manage a team and work through projects Allstate Canada Group has policies and practices that provide workplace accommodations. If you require accommodation please let us know and we will work with you to meet your needs.

The Legal Services Division is the government's law firm, providing a full range of legal advice and services to support government operations and help government achieve its corporate priorities. With a staff of more than 160 lawyers, paralegals, researchers and administrative professionals, the Division is one of the largest law offices in the Province. For more information on the Department of Justice Legal Services please visit our website: https://novascotia.ca/just/Legal_Services/   About Our Opportunity   Under general supervision from the Legal Services Supervisor, as the Legal Assistant you will provide high quality, specialized legal administrative assistance, and file management support under the direction of two or more lawyers. You will utilize strong secretarial/administrative skills, knowledge of legal terminology and specialized procedures pertaining to certain areas of law. You will perform effectively under the pressures and strain of inflexible deadlines in a highly confidential office setting under minimal supervision. You will be responsible for creating, tracking, and managing litigation files. The opportunity requires you to be able to adapt to shifting priorities, balance your efforts between providing legal assistance and administrative support, respond in a timely and appropriate manner to inquiries and to be organized in your day to day file management.   Primary Accountabilities   Legal Assistance / Support to Lawyers Provide specialized legal assistance for lawyers who provide legal advice/litigation services to government departments and various agencies, boards, and commissions Ensure documents assigned by a lawyer are prepared, filed, and/or served within prescribed or assigned deadlines Query and retrieve legal case law, precedent materials/documents, or other relevant information as identified by a lawyer Secretarial / Administrative Support Prepare correspondence, presentations, and documents of a legal and non-legal matter Respond to inquiries from internal and external clients and the public Schedule appointments and maintains lawyers’ calendar and schedule and book rooms, court reporters, travel, discoveries, witnesses, interpreters, case conferences Books travel and related accommodations when necessary Works in a team environment, providing coverage to assistants on their team and other teams as assigned by the Legal Services Supervisor Responding to Inquiries and File Management Acts as a point of contact to ensure clients have the appropriate information including file updates, process or procedural changes, Division updates and other general matters Manages files in the Central Registry filing system, electronic shared directory and in the file/document management databases Organize all hard copy and electronic files including filing of documents, data entry and the use of the STAR/STOR classification system Ensures that files/filing is up to date and brought forward for review by lawyers as required   Qualifications and Experience   As our successful candidate, you will possess a certificate/diploma from a Legal Assistant or Paralegal program and 3 years of experience in a legal practice or an acceptable combination of education/training and experience.   You have experience and competency in an automated environment, with proficient and accurate typing, dicta typing, MS Word, and data entry skills. You have knowledge of legal terminology, procedures, and documentation, as well as excellent research, analytical and organizational skills. Your excellent communication skills, both written and oral, give you the ability to deal with clients, lawyers and co-workers in a fair, caring, and impartial manner communicating in a clear and concise manner while maintaining confidentiality and impartiality.   Assets include:   Knowledge of the various levels of Court Knowledge of Civil Procedure Rules Knowledge of provincial government departments and agencies Experience utilizing STAR/STOR record classification system, or other file management systems   We will assess the above qualifications using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.   Equivalency   Include, but not limited to-   at least 5 years of legal support experience.   Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.   Benefits   Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.   Working Conditions   May be required to work overtime on occasion Typically located in comfortable office environment Considerable periods of time sitting at desk interspersed with movement to and from printers, file storage areas or to deposit/retrieve mail At times required to bend and lift file boxes from storage shelving and transport to review area. Regular need to read and analyze information and significant time focusing on a computer monitor Must balance multiple priorities and the demand for accuracy and attention to detail in the preparation of legal documents requires acute concentration and may increase physical and mental stress The nature of the work environment may bring staff into contact with individuals who are verbally abusive and physically threatening, exposure to disturbing images or content in some files may occur   What We Offer   Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career. Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies. countless career paths. Department Specific Flexible working schedules.