Maison Birks
Montreal, Quebec, Canada
Birks. Pure Delight.
Established since 1879, Birks is a luxury jewellery store whose reputation is built on quality, exclusivity, unique design and excellence in service. We pride ourselves in offering meaningful experiences and in building intimate relationships with each and every one of our clients.
Reporting to the Vice-President, Human Resources, Chief Legal Officer & Corporate Secretary, the Legal and Administrative Assistant is responsible for providing legal administrative/secretarial support to the legal department. You will get to embody our belief in the promise of a brighter tomorrow through each interaction. As such, you will get to work in a highly motivated team that values excellence, hard work and teamwork.
Are you our hidden gem?
To do so, the Legal Administrative Assistant will be expected to:
Prepares draft emails, minutes and agendas for the Board/Committee meetings for the Corporate Secretary and Assistant Corporate Secretary for their review
Administers Board of Directors platform (Board documents)
Helps organize Board, Committee and shareholders’ meetings
Provides administrative support with respect to transactions, financing and special projects as well as communicates with external lawyers for follow-ups or assistance as required
Prepares and reviews certain SEC documents to be filed and gives instructions to the Company’s printing company and EDGAR agent
Formats and uploads press releases on Business Wire, as required
Prepares and maintains a virtual Directors’ Handbook
Prepares and submits reports for Board of Directors’ expenses
Reviews and follows up on payment of Board of Directors’ fees
Performs searches on intellectual property governmental websites (Canada/U.S.) for new trademark names
Maintains the electronic filing system (inputs follow-up dates and reminders in order to respect legal deadlines) and obtains reports as required
Prepares and sends the D&O annual and quarterly questionnaires and updates information for the Board of Directors and officers
Prepares stock options and other incentive grant agreements for execution
Conducts administrative and basic legal research
Prepares and submits supervisor’s expense reports
Plans and organizes business agendas including meetings and travel
Provides executed contracts, leases and copies thereof and other relevant materials or information to appropriate persons
Follows up on payment of legal fees and other invoices
Drafts and/or reviews correspondence/presentations/documents in French
Translates some correspondence, contracts, etc. from English to French
Paralegal Work
Prepares and files annual returns and any other corporate documents to be filed with governmental authorities in Canada, U.S. and other jurisdictions, as required
Prepares and maintains the corporate registers/books of the Company and its subsidiaries (directors, shareholders, transfers, etc.)
Prepares preliminary draft of proxy and management proxy circular for the annual shareholders’ meetings
Prepares various resolutions for the Company and its subsidiaries (annual and as needed)
Conducts searches on laws/regulations applicable to the Company and its subsidiaries
Diligently reviews certain documents (minutes, resolutions, contracts, etc.) for compliance and procedural purposes and brings any issues/inconsistencies to the attention of the Vice-President, Human Resources, Chief Legal Officer & Corporate Secretary or to other members of the legal department, as applicable.
Our ideal candidate has:
A minimum of five (5) years in a similar position with basic knowledge of corporate laws
Cegep degree in administration or equivalent experience
Legal assistant certificate or equivalent experience
Strong team values
Strong interpersonal and communication skills
Attention to detail
Highly organized
Ability to work under pressure and work on several files concurrently
Excellent knowledge Word and Outlook
Basic Knowledge of Excel and PowerPoint
Bilingual: French and English (spoken/written)
*Please note that due to the nature of the responsibilities of the position, a proficient level of English is required, in particular to communicate on a regular basis with employees outside of Quebec.*
Our promise of delight
Come join us at Birks , and let your true self, shine !
In return for your commitment to excellence, we offer…
Hybrid work model
Competitive earnings
Social benefits
Innovative and unique training programs
Employee discounts
Birks. Pure Delight.
Established since 1879, Birks is a luxury jewellery store whose reputation is built on quality, exclusivity, unique design and excellence in service. We pride ourselves in offering meaningful experiences and in building intimate relationships with each and every one of our clients.
Reporting to the Vice-President, Human Resources, Chief Legal Officer & Corporate Secretary, the Legal and Administrative Assistant is responsible for providing legal administrative/secretarial support to the legal department. You will get to embody our belief in the promise of a brighter tomorrow through each interaction. As such, you will get to work in a highly motivated team that values excellence, hard work and teamwork.
Are you our hidden gem?
To do so, the Legal Administrative Assistant will be expected to:
Prepares draft emails, minutes and agendas for the Board/Committee meetings for the Corporate Secretary and Assistant Corporate Secretary for their review
Administers Board of Directors platform (Board documents)
Helps organize Board, Committee and shareholders’ meetings
Provides administrative support with respect to transactions, financing and special projects as well as communicates with external lawyers for follow-ups or assistance as required
Prepares and reviews certain SEC documents to be filed and gives instructions to the Company’s printing company and EDGAR agent
Formats and uploads press releases on Business Wire, as required
Prepares and maintains a virtual Directors’ Handbook
Prepares and submits reports for Board of Directors’ expenses
Reviews and follows up on payment of Board of Directors’ fees
Performs searches on intellectual property governmental websites (Canada/U.S.) for new trademark names
Maintains the electronic filing system (inputs follow-up dates and reminders in order to respect legal deadlines) and obtains reports as required
Prepares and sends the D&O annual and quarterly questionnaires and updates information for the Board of Directors and officers
Prepares stock options and other incentive grant agreements for execution
Conducts administrative and basic legal research
Prepares and submits supervisor’s expense reports
Plans and organizes business agendas including meetings and travel
Provides executed contracts, leases and copies thereof and other relevant materials or information to appropriate persons
Follows up on payment of legal fees and other invoices
Drafts and/or reviews correspondence/presentations/documents in French
Translates some correspondence, contracts, etc. from English to French
Paralegal Work
Prepares and files annual returns and any other corporate documents to be filed with governmental authorities in Canada, U.S. and other jurisdictions, as required
Prepares and maintains the corporate registers/books of the Company and its subsidiaries (directors, shareholders, transfers, etc.)
Prepares preliminary draft of proxy and management proxy circular for the annual shareholders’ meetings
Prepares various resolutions for the Company and its subsidiaries (annual and as needed)
Conducts searches on laws/regulations applicable to the Company and its subsidiaries
Diligently reviews certain documents (minutes, resolutions, contracts, etc.) for compliance and procedural purposes and brings any issues/inconsistencies to the attention of the Vice-President, Human Resources, Chief Legal Officer & Corporate Secretary or to other members of the legal department, as applicable.
Our ideal candidate has:
A minimum of five (5) years in a similar position with basic knowledge of corporate laws
Cegep degree in administration or equivalent experience
Legal assistant certificate or equivalent experience
Strong team values
Strong interpersonal and communication skills
Attention to detail
Highly organized
Ability to work under pressure and work on several files concurrently
Excellent knowledge Word and Outlook
Basic Knowledge of Excel and PowerPoint
Bilingual: French and English (spoken/written)
*Please note that due to the nature of the responsibilities of the position, a proficient level of English is required, in particular to communicate on a regular basis with employees outside of Quebec.*
Our promise of delight
Come join us at Birks , and let your true self, shine !
In return for your commitment to excellence, we offer…
Hybrid work model
Competitive earnings
Social benefits
Innovative and unique training programs
Employee discounts
Restaurant Brands International
Toronto, Ontario, Canada
Ready to make your next big professional move? Join us on our journey to achieve our big dream of building the most loved restaurant brands in the world. Restaurant Brands International Inc. is one of the world's largest quick service restaurant companies with over $40 billion in annual system-wide sales and over 30,000 restaurants in more than 120 countries and territories. RBI owns four of the world's most prominent and iconic quick service restaurant brands – TIM HORTONS®, BURGER KING®, POPEYES®, and FIREHOUSE SUBS®. These independently operated brands have been serving their respective guests, franchisees and communities for decades. Through its Restaurant Brands for Good framework, RBI is improving sustainable outcomes related to its food, the planet, and people and communities. RBI is committed to growing the TIM HORTONS®, BURGER KING®, POPEYES® and FIREHOUSE SUBS® brands by leveraging their respective core values, employee and franchisee relationships, and long track records of community support. Each brand benefits from the global scale and shared best practices that come from ownership by Restaurant Brands International Inc. Essential Responsibilities Legal Marketing Advice
Contributes to the development of legal procedures as it relates to designing, drafting, reviewing, and approving marketing & promotional materials
Advises clients, manages, and oversees complex legal and business issues related to the production and distribution of toy premiums for toys that are included in the brands’ kids-meal programs globally, in compliance with various legislations and RBI’s standards
Provides legal counsel on complex marketing and promotional initiatives from a legal perspective, including advice on food claims, substantiation requirements, execution of sweepstakes/ contests/ loyalty programs, etc.
Serves as a critical partner to the Marketing department across all brands globally, including to Digital Marketing, Product Innovation, Privacy, and Sustainability
Advises brands on the collection, use and disclosure of new/ modified consumer data for compliance with laws across various countries, in alignment with industry standards and guidelines related to privacy and data security (e.g., CAN-SPAM Act, TCPA)
Directs in-depth research to monitor/ identify non-standard marketing-related violations and issues; resolves identified issues by providing appropriate advice to relevant internal and external stakeholders
Develops and delivers training, including developing materials, resources and presentations on relevant topics and legal know-how for the marketing and trademarks group
Manages litigation by leading and overseeing external counsel as it relates to marketing & promotions
Keeps abreast of pending legislation or regulatory rules impacting the business and provides recommendations to update internal procedures as necessary
Legal Trademark Advice
Contributes to the development of legal procedures as it relates to monitoring, reviewing, and managing global trademark & IP compliance in alignment with best practices
Advises clients, manages, and oversees complex legal and business issues related to the global trademark and IP portfolios for all brands under RBI, including supporting with compliance and reviews for trademark clearance, use, prosecution, maintenance, and enforcement
Provides legal counsel on compliance with complex consumer protection, intellectual property, rights of publicity and privacy laws (e.g., CAN-SPAM Act, TCPA) in connection with advertising and marketing initiatives
Oversees external counsel to manage complex trademark clearances, knock-out and full searches for U.S., Canada and other jurisdictions globally, provide clearance opinions to client groups, etc.
Oversees external counsel to manage filing and prosecuting trademark applications/ renewals, responding to office actions, preparing amendments and other substantive submissions to trademark offices globally, RBI’s patents, managing copyrights and domain name portfolios
Enforces RBI’s trademark rights globally by identifying and taking action against unauthorized 3rd party users
Manages litigation by leading and overseeing external counsel as it relates to trademarks & IP
Keeps abreast of pending legislation or regulatory rules impacting the business and provides recommendations to update internal procedures as necessary
Document Preparation
Drafts terms for complex promotional offers and conducts reviews of advertising/ promotional materials, including legal agreements, notices, letters, terms and conditions, contest rules and other correspondence, to ensure compliance with relevant legislations, RBI’s legal advertising guidelines, policies and substantiation requirements
Approves final marketing agreements (e.g., sponsorships, joint promotions) and marketing materials, including rules for contests and sweepstakes, to ensure proper usage of trademarks and other IP, determine IP clearance needs, clearance of marketing and promotional assets
Oversees and approves all media advertising and promotional materials for legal compliance, including television, radio, print, direct mail, online, mobile apps and social media
Negotiates various marketing, public relations and promotions-related agreements, including advertising agency agreements, trademark licenses, promotion and sponsorship agreements, media buying agreements, professional services agreements and vendor agreements
General Legal Support
Responds to escalated consumer complaints and/or attorney general complaints
Develops and delivers training materials, resources, and presentations on relevant topics and legal know-how for the IP/ Marketing group
Drafts responses to office actions, prepares amendments to documents, and prepares other substantive submissions for trademark offices globally
Prepares internal and external correspondence communications for highly confidential and sensitive matters
Develops the exception processes and situations with appropriate external counsel/experts
People Leadership Responsibilities
Manages a North America wide team of paralegals and lawyers
Directly supervises staff
Ensures appropriate number of staff, and mix of skills and abilities to effectively meet business demands
Monitors performance levels, including performance improvement plans and disciplinary action
Financial Responsibilities
This role has accountability for the payroll of direct reports
Minimum Education And Experience
Juris Doctor of Law degree from an accredited law school required
8+ years of experience in marketing/ IP/ corporate law is preferred
Licensed to practice law in the appropriate state/ province/ country
Depending on regional scope, French or Spanish is required
Benefits at all of our global offices are focused on physical, mental and financial wellness. We offer unique and progressive benefits, including a comprehensive global paid parental leave program that supports employees as they expand their families, free telemedicine and mental wellness support. Restaurant Brands International and all of its affiliated companies (collectively, RBI) are equal opportunity and affirmative action employers that do not discriminate on the basis of race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or veteran status, or any other characteristic protected by local, state, provincial or federal laws, rules, or regulations. RBI's policy applies to all terms and conditions of employment. Accommodation is available for applicants with disabilities upon request.
Ready to make your next big professional move? Join us on our journey to achieve our big dream of building the most loved restaurant brands in the world. Restaurant Brands International Inc. is one of the world's largest quick service restaurant companies with over $40 billion in annual system-wide sales and over 30,000 restaurants in more than 120 countries and territories. RBI owns four of the world's most prominent and iconic quick service restaurant brands – TIM HORTONS®, BURGER KING®, POPEYES®, and FIREHOUSE SUBS®. These independently operated brands have been serving their respective guests, franchisees and communities for decades. Through its Restaurant Brands for Good framework, RBI is improving sustainable outcomes related to its food, the planet, and people and communities. RBI is committed to growing the TIM HORTONS®, BURGER KING®, POPEYES® and FIREHOUSE SUBS® brands by leveraging their respective core values, employee and franchisee relationships, and long track records of community support. Each brand benefits from the global scale and shared best practices that come from ownership by Restaurant Brands International Inc. Essential Responsibilities Legal Marketing Advice
Contributes to the development of legal procedures as it relates to designing, drafting, reviewing, and approving marketing & promotional materials
Advises clients, manages, and oversees complex legal and business issues related to the production and distribution of toy premiums for toys that are included in the brands’ kids-meal programs globally, in compliance with various legislations and RBI’s standards
Provides legal counsel on complex marketing and promotional initiatives from a legal perspective, including advice on food claims, substantiation requirements, execution of sweepstakes/ contests/ loyalty programs, etc.
Serves as a critical partner to the Marketing department across all brands globally, including to Digital Marketing, Product Innovation, Privacy, and Sustainability
Advises brands on the collection, use and disclosure of new/ modified consumer data for compliance with laws across various countries, in alignment with industry standards and guidelines related to privacy and data security (e.g., CAN-SPAM Act, TCPA)
Directs in-depth research to monitor/ identify non-standard marketing-related violations and issues; resolves identified issues by providing appropriate advice to relevant internal and external stakeholders
Develops and delivers training, including developing materials, resources and presentations on relevant topics and legal know-how for the marketing and trademarks group
Manages litigation by leading and overseeing external counsel as it relates to marketing & promotions
Keeps abreast of pending legislation or regulatory rules impacting the business and provides recommendations to update internal procedures as necessary
Legal Trademark Advice
Contributes to the development of legal procedures as it relates to monitoring, reviewing, and managing global trademark & IP compliance in alignment with best practices
Advises clients, manages, and oversees complex legal and business issues related to the global trademark and IP portfolios for all brands under RBI, including supporting with compliance and reviews for trademark clearance, use, prosecution, maintenance, and enforcement
Provides legal counsel on compliance with complex consumer protection, intellectual property, rights of publicity and privacy laws (e.g., CAN-SPAM Act, TCPA) in connection with advertising and marketing initiatives
Oversees external counsel to manage complex trademark clearances, knock-out and full searches for U.S., Canada and other jurisdictions globally, provide clearance opinions to client groups, etc.
Oversees external counsel to manage filing and prosecuting trademark applications/ renewals, responding to office actions, preparing amendments and other substantive submissions to trademark offices globally, RBI’s patents, managing copyrights and domain name portfolios
Enforces RBI’s trademark rights globally by identifying and taking action against unauthorized 3rd party users
Manages litigation by leading and overseeing external counsel as it relates to trademarks & IP
Keeps abreast of pending legislation or regulatory rules impacting the business and provides recommendations to update internal procedures as necessary
Document Preparation
Drafts terms for complex promotional offers and conducts reviews of advertising/ promotional materials, including legal agreements, notices, letters, terms and conditions, contest rules and other correspondence, to ensure compliance with relevant legislations, RBI’s legal advertising guidelines, policies and substantiation requirements
Approves final marketing agreements (e.g., sponsorships, joint promotions) and marketing materials, including rules for contests and sweepstakes, to ensure proper usage of trademarks and other IP, determine IP clearance needs, clearance of marketing and promotional assets
Oversees and approves all media advertising and promotional materials for legal compliance, including television, radio, print, direct mail, online, mobile apps and social media
Negotiates various marketing, public relations and promotions-related agreements, including advertising agency agreements, trademark licenses, promotion and sponsorship agreements, media buying agreements, professional services agreements and vendor agreements
General Legal Support
Responds to escalated consumer complaints and/or attorney general complaints
Develops and delivers training materials, resources, and presentations on relevant topics and legal know-how for the IP/ Marketing group
Drafts responses to office actions, prepares amendments to documents, and prepares other substantive submissions for trademark offices globally
Prepares internal and external correspondence communications for highly confidential and sensitive matters
Develops the exception processes and situations with appropriate external counsel/experts
People Leadership Responsibilities
Manages a North America wide team of paralegals and lawyers
Directly supervises staff
Ensures appropriate number of staff, and mix of skills and abilities to effectively meet business demands
Monitors performance levels, including performance improvement plans and disciplinary action
Financial Responsibilities
This role has accountability for the payroll of direct reports
Minimum Education And Experience
Juris Doctor of Law degree from an accredited law school required
8+ years of experience in marketing/ IP/ corporate law is preferred
Licensed to practice law in the appropriate state/ province/ country
Depending on regional scope, French or Spanish is required
Benefits at all of our global offices are focused on physical, mental and financial wellness. We offer unique and progressive benefits, including a comprehensive global paid parental leave program that supports employees as they expand their families, free telemedicine and mental wellness support. Restaurant Brands International and all of its affiliated companies (collectively, RBI) are equal opportunity and affirmative action employers that do not discriminate on the basis of race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or veteran status, or any other characteristic protected by local, state, provincial or federal laws, rules, or regulations. RBI's policy applies to all terms and conditions of employment. Accommodation is available for applicants with disabilities upon request.