Legal, e-discovery Case Specialist

  • The Bank of Montreal
  • Toronto, Ontario, Canada
  • Jun 13, 2019
Full time Lawyer (In House Counsel) Lawyer (Other) Litigator Solicitor

Job Description

MANDATE   Member of the Legal e-Discovery Team, which Team assumes the stewardship for BMO’s overall e-Discovery portfolio, provides in-house expertise to design, execute and support complex information search, collection and review of electronic records in accordance with industry best practices, legal and regulatory obligations, and BMO’s information policies. Members of the Team liaise with internal BMO groups, external legal counsel and other external vendors providing related services. The e-Discovery Case Specialist manages all aspects of the discovery process including, legal holds, collections, reviews, and production of records for litigation and regulatory investigations ensuring that all aspects are conducted in a defensible manner and in line with established processes. Maintains and ensures compliance with the Enterprise`s policies and guidelines. Performs a variety of skilled administrative duties and specialized legal procedures. Provides technical guidance to other members of the Legal Group as necessary.   MAJOR RESPONSIBILITIES AND DUTIES:   - Manages multiple, simultaneous cases from initiation through to completion using state of the art technology and techniques; - Works closely with litigators to determine the parameters of the discovery work to be performed including identification of custodians, search terms, and other factors relevant to the matter; - drafts and issues legal hold notices and monitors custodian responses; - conducts and documents custodian data source interviews; - instructs technicians on the set up of databases in e-Discovery review platforms and works with/trains legal counsel on the technology, including early case assessment tools; - maintains supporting documentation/chain of custody logs; - works with legal team to analyze and respond to e-Discovery requests in line with the principle of proportionality; - works with litigators to plan and implement review process including preparing workflows for internal or external review, drafting review instructions, managing 1st level reviews, 2nd level reviews by external counsel, and performing quality control checks of 1st level reviews; - monitors and reports on the status of case reviews; - coordinates the lifting of legal holds and associated closing processes; - answers questions and provides technical guidance and support to lawyers and other professionals on matters related to eDiscovery; - develops and maintains relationships with lawyers and LOB contacts to ensure that needs are understood and met; acts as a liaison between the LOB and the Legal Group; - maintains confidentiality of enterprise and employee information; and - performs other related duties as may be assigned from time to time Abilities: - ability to work on multiple, simultaneous cases in a time-pressured environment where priorities are constantly changing; - clear understanding of the discovery process and e-Discovery tools and workflows; - ability to prioritize and organize work and manage multiple tasks ensuring deadlines are met - ability to take initiative and work independently and exercise judgement - ability to inspire and influence others toward achieving a desired result - ability to handle and protect confidential material - ability to work co-operatively as part of a team - willingness to learn and accept challenges - flexibility to work extra hours when required - positive, professional disposition with dedication to providing quality services   Experience - at least 3 years of experience working with litigation lawyers in preparing for discovery   SCOPE & IMPACT Impact across Enterprise globally   Provides audit trail of the Enterprise's Legal Holds that can be used by Legal to defend against allegations of non-compliance in litigation and regulatory investigations. In summary, the impact is:   - better management (including retrieval and access) of electronically stored information - significant cost savings - reduced risk in information management 


  Qualifications   KNOWLEDGE & SKILLS   Knowledge - undergraduate or equivalent experience – relevant designation (e.g., Law Clerk/Paralegal certificate) - beneficial e-Discovery experience   Skills   - proficient and comfortable with new technology - understands laws/legislation relevant to the practice area, legal terminology, forms and documents related to the litigation practice area - strong and effective written and oral communication skills - understands legal and technology terminology - accuracy, attention to detail, proof-reading and editing skills - basic accounting and math skills - good organizational skills - good interpersonal skills - ability to manage multiple priorities - thrives in fast-paced and changing environment - willingness to take on responsibilities - proactive and able to work independently, as well as being team player  





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As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset.


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BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

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