Fasken Martineau DuMoulin LLP

  • Canada

3 job(s) at Fasken Martineau DuMoulin LLP

Fasken Martineau DuMoulin LLP Ottawa, Ontario, Canada
Jul 09, 2020
Full time
Fasken is a leading international business law and litigation firm. Our firm’s 700 lawyers are located across offices in Vancouver, Surrey, Calgary, Toronto, Ottawa, Montréal, Québec City, London, Johannesburg and Beijing. Providing strategic and thoughtful advice in all areas of business law, our broad range of clients include close to half of the Fortune 100 companies, as well as corporate clients, government agencies, regulatory authorities, non-profit bodies and individuals.We are a high-achieving, professional, entrepreneurial, team-oriented, and friendly place to work. We are committed to diversity and inclusion, and offer a welcoming environment for all people. While we are here to service our clients and are a deadline-driven industry, we look to be innovative, and there are opportunities to participate in initiatives which make a difference in our firm and community.Achieve excellence doing work that’s challenging and rewarding, with people you’ll like working with, in an environment that’s welcoming, supportive, entrepreneurial and innovative, where you’re a valued contributor, not just an employee. For additional information about the firm or this position, please visit our website at www.fasken.com. BILINGUAL LEGAL ASSISTANT, LABOUR AND EMPLOYMENT (Ottawa Office) Job Summary We are currently seeking a Bilingual Legal Assistant to join our Labour and Employment team in our Ottawa office. The successful candidate will independently manage the daily activities of two or more lawyers. They will have a strong work ethic, be collaborative, professional, adaptable, positive and interested in their work. Hours of work are from 9 am to 5 pm. Occasional pre-authorized overtime may be required to meet client needs. Fasken, success means: Having a strong client service approach - ready, willing, and able Demonstrating impeccable proofreading and grammar skills Being organized, with high attention to detail and accuracy when completing tasks Leveraging excellent problem-solving skills and the ability to be resourceful and work with minimal instruction or supervision to resolve issues Being able to work within tight timelines to meet deadlines, reassessing priorities as needed Possessing effective and proficient bilingual (English and French) communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties Being proactive and taking initiative in anticipation of next steps. Primary Responsibilities Handling all administrative duties such as file openings and ongoing file maintenance, preparing cheque requests, coordinating meetings, processing incoming and outgoing mail and preparing expense reports Managing key dates and updating calendar for lawyers, including meetings, appointments, due dates, discoveries, expert witness and other court-designated hearings Preparing correspondence, documents and presentations Taking responsibility for arranging to summarily prepare, serve and file pleadings, motions and appellate documents at all levels of court in accordance with the Ontario Rules of Civil Procedure, the Provincial Offences Act and local practice directions, and with the Ontario Labour Relations Board and the Human Rights Tribunal of Ontario in accordance with the board and tribunal’s rules of procedure and practice directions Monitoring Supreme Court of Canada agency files progresses and arranging to serve and file pleadings, motion and appellate documents in accordance with the Rules of the Supreme Court Communicating with court and tribunals staff, as necessary; keeping current with changes in court rules and filing procedure Providing back-up assistance to various professionals and/or assistants within the team, as required Other duties as assigned Required Knowledge and Experience Completion of a post-secondary Legal Assistant or Law Clerk course A minimum of 5 years’ experience supporting multiple Associates in a dynamic, fast paced environment Experience working in the area of Civil Litigation and/or Labour and Employment law an asset Knowledge of Supreme Court of Canada rules, Occupational Health and Safety and Workers’ Compensation would be an asset In-depth knowledge of legal terminology, court rules and procedures (including the Ontario Small Claims Court, the Ontario Superior Court of Justice, the Ontario Provincial Offences Court, the Ontario Court of Appeal, the Ontario Labour Relations Board and the Human Rights Tribunal of Ontario would be an asset) Proficiency and working knowledge in MS Office 2010, Windows 7, Worksite DMS, Elite 3E and ACL Must be fully bilingual (French and English) Supervision his role has a dual reporting relationship with the Lawyers in the share and the Office Manager. Accessibility and Accommodation It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process. Background and Reference Checks Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check and employment and educational verifications. A reference check will also be conducted. Your Application Qualified candidates are asked to submit their application by e-mail to faskenhr at fasken.com. Please indicate the position you are applying for in your cover letter. We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted. No telephone calls, please. NO AGENCIES, PLEASE
Fasken Martineau DuMoulin LLP Calgary, Alberta, Canada
Mar 10, 2020
Full time
At Fasken, success means: A strong client service approach - ready, willing, and able. Impeccable proofreading and grammar skills. Being organized, with high attention to detail and accuracy when completing tasks. Excellent problem-solving skills and the ability to be resourceful and work with minimal instruction or supervision. Being able to work within tight timelines to meet deadlines, reassessing priorities as needed. Strong communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties. Being proactive and taking initiative in anticipation of next steps. Primary Responsibilities Handling all administrative duties such as email and calendar management, coordinating meetings, making travel arrangements, etc. Preparing and maintaining a bring-forward system, as well as providing appropriate reminders. Under legal professional supervision, preparing legal documents and correspondence according to precedents and/or instructions (drafting letters, revising draft documents, and preparing document comparisons). Transcribing digital dictation. Entering time dockets. Liaising with Billing Coordinators for the monthly production of accounts. Ensuring all physical and electronic filing is organized and up to date on a regular basis. Delegating tasks to, and coordinating with, other administrative departments. Providing backup coverage in the absence of other assistants. Other duties, as assigned, such as reception coverage from time to time. Required Knowledge and Experience Completion of a post-secondary Legal Assistant course. A minimum of 3 years' experience in commercial Real Estate law (large firm experience preferred). Experience in Regulatory law would also be an asset. In-depth understanding of business and legal terminology. Solid computer and typing skills; proficiency in MS Office 2010, Excel, Power Point, Adobe Pro, digital dictation, Worksite DMS, etc. Your Application Qualified candidates are asked to submit their resume and cover letter in confidence to: Pamela Menge Human Resources Coordinator hrcgy@fasken.com Please indicate the position you are applying for in your cover letter. We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.  
Fasken Martineau DuMoulin LLP Calgary, Alberta, Canada
Feb 07, 2020
Full time
At Fasken, success means: A strong client service approach - ready, willing, and able. Impeccable proofreading and grammar skills. Being organized, with high attention to detail and accuracy when completing tasks. Excellent problem-solving skills and the ability to be resourceful and work with minimal instruction or supervision. Being able to work within tight timelines to meet deadlines, reassessing priorities as needed. Strong communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties. Being proactive and taking initiative in anticipation of next steps. Advertising legal assistant jobs on the clear legal job board in Calgary Primary Responsibilities Handling all administrative duties such as email and calendar management, coordinating meetings, making travel arrangements, etc. Preparing and maintaining a bring-forward system, as well as providing appropriate reminders. Under legal professional supervision, preparing legal documents and correspondence according to precedents and/or instructions (drafting letters, revising draft documents, and preparing document comparisons). Transcribing digital dictation. Entering time dockets. Liaising with Billing Coordinators for the monthly production of accounts. Ensuring all physical and electronic filing is organized and up to date on a regular basis. Delegating tasks to, and coordinating with, other administrative departments. Providing backup coverage in the absence of other assistants. Other duties, as assigned, such as reception coverage from time to time. Required Knowledge and Experience Completion of a post-secondary Legal Assistant course. A minimum of 3 years' experience in commercial Real Estate law (large firm experience preferred). Experience in Regulatory law would also be an asset. In-depth understanding of business and legal terminology. Solid computer and typing skills; proficiency in MS Office 2010, Excel, Power Point, Adobe Pro, digital dictation, Worksite DMS, etc. Your Application Qualified candidates are asked to submit their resume and cover letter in confidence to: Pamela Menge Human Resources Coordinator hrcgy@fasken.com Please indicate the position you are applying for in your cover letter. We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.