Government of Saskatchewan
Regina, Saskatchewan, Canada
Employment Type : SGEU Term 9 months or more
Location(s)
: SK--Regina and Area-Regina
Ministry
: 003 Justice
Salary Range : $20.971-$26.280 Hourly
Grade : SGEU.05.
The Ministry of Justice is responsible for providing a fair justice system that upholds the law and protects the rights of all individuals in Saskatchewan; promotes safe and secure communities; and provides legal and justice policy advice to assist government. The Court Services Branch is seeking a skilled, ethical, confident individual to work at Regina Provincial Court to provide comprehensive clerical support.
As a member of a team of professionals you will be in daily contact with the public, lawyers, police agencies, community agencies and offenders. You will handle walk-in and telephone inquiries regarding court dockets and dispositions, status of accounts, explaining applicable policies and procedures, acts and regulations. You will also receive payments in accordance with court orders and perform basic accounting duties. You will also provide guidance to individuals seeking to file claims in the civil division and general applications within the jurisdiction of Provincial Court.
Your responsibilities will consist of data entry and retrieval using the Criminal Justice Information Management System (CJIMS), computer database system, preparing and formatting court documents in accordance with court orders and applicable legislation using CJIMS or word processing software.
You will also be required to cover some court sittings in your home location. This may include travel to Circuit points. In addition to preparing for court, you will perform duties as Chief Court Official and assist the Provincial Court Judge while court is in session. These duties will include writing down the relevant appearance details and the disposition of each matter before the court as well as operating the digital recording sound system and closed circuit television equipment. You will prepare and certify court documents to reflect the order of the court and explain the contents and implications of non-compliance to offenders in accordance with relevant legislation. You will also prepare and forward relevant material when transcripts are requested of recorded court proceedings.
The successful candidate will have knowledge of legal terminology, the administration of legal documents and an understanding of the various levels of court, court processes and procedures; general office and administrative practices and procedures including handling of cash, filing systems and mail processing; computer applications, including word processing, databases and spreadsheets.
Our candidate of choice will have excellent communication and interpersonal skills, be thorough, analytical, accurate and detail oriented. The environment in which you will work is potentially hostile, therefore, you must be able to recognize volatile situations and react appropriately. The successful candidate must demonstrate good character in order to maintain the integrity of the justice system and the people it serves and ensure confidentiality within and outside of the place of work in accordance with your Oath of Office.
Typically the knowledge and experience required for this job is obtained through a formal education program such as an office education program supplemented with legal courses, and/or a combination of education and experience.
To learn more about Courts of Saskatchewan, please visit http://www.sasklawcourts.ca/
Preference will be given to qualified equity group members who self-declare in this online application, as identified in "diversity groups" below
Diversity Groups : Aboriginal persons, Persons with disabilities, Visible minority persons
Hours of Work : A - SGEU Office 36 - one day off every two weeks
Criminal Record Check Requirement : The successful candidate shall be subject to a Criminal Record Check as a condition of employment
Employment Type : SGEU Term 9 months or more
Location(s)
: SK--Regina and Area-Regina
Ministry
: 003 Justice
Salary Range : $20.971-$26.280 Hourly
Grade : SGEU.05.
The Ministry of Justice is responsible for providing a fair justice system that upholds the law and protects the rights of all individuals in Saskatchewan; promotes safe and secure communities; and provides legal and justice policy advice to assist government. The Court Services Branch is seeking a skilled, ethical, confident individual to work at Regina Provincial Court to provide comprehensive clerical support.
As a member of a team of professionals you will be in daily contact with the public, lawyers, police agencies, community agencies and offenders. You will handle walk-in and telephone inquiries regarding court dockets and dispositions, status of accounts, explaining applicable policies and procedures, acts and regulations. You will also receive payments in accordance with court orders and perform basic accounting duties. You will also provide guidance to individuals seeking to file claims in the civil division and general applications within the jurisdiction of Provincial Court.
Your responsibilities will consist of data entry and retrieval using the Criminal Justice Information Management System (CJIMS), computer database system, preparing and formatting court documents in accordance with court orders and applicable legislation using CJIMS or word processing software.
You will also be required to cover some court sittings in your home location. This may include travel to Circuit points. In addition to preparing for court, you will perform duties as Chief Court Official and assist the Provincial Court Judge while court is in session. These duties will include writing down the relevant appearance details and the disposition of each matter before the court as well as operating the digital recording sound system and closed circuit television equipment. You will prepare and certify court documents to reflect the order of the court and explain the contents and implications of non-compliance to offenders in accordance with relevant legislation. You will also prepare and forward relevant material when transcripts are requested of recorded court proceedings.
The successful candidate will have knowledge of legal terminology, the administration of legal documents and an understanding of the various levels of court, court processes and procedures; general office and administrative practices and procedures including handling of cash, filing systems and mail processing; computer applications, including word processing, databases and spreadsheets.
Our candidate of choice will have excellent communication and interpersonal skills, be thorough, analytical, accurate and detail oriented. The environment in which you will work is potentially hostile, therefore, you must be able to recognize volatile situations and react appropriately. The successful candidate must demonstrate good character in order to maintain the integrity of the justice system and the people it serves and ensure confidentiality within and outside of the place of work in accordance with your Oath of Office.
Typically the knowledge and experience required for this job is obtained through a formal education program such as an office education program supplemented with legal courses, and/or a combination of education and experience.
To learn more about Courts of Saskatchewan, please visit http://www.sasklawcourts.ca/
Preference will be given to qualified equity group members who self-declare in this online application, as identified in "diversity groups" below
Diversity Groups : Aboriginal persons, Persons with disabilities, Visible minority persons
Hours of Work : A - SGEU Office 36 - one day off every two weeks
Criminal Record Check Requirement : The successful candidate shall be subject to a Criminal Record Check as a condition of employment
City of Regina
Regina, SK, Canada
This position will be responsible for performing a wide variety of complex and confidential legal and administrative tasks providing support to lawyers, Bylaw Prosecutor and Risk Manager. This position requires solid knowledge of legal concepts, principles and terminology, strong working knowledge of current legal office practices, procedures and filing systems, and a critical eye for attention to detail and accuracy. R esponsibilities of the position require independent judgement, initiative, discretion and tact, with a strong emphasis on exceptional customer service for internal and external customers, including other levels of government, court and administrative tribunals. This position reports to the Law Office Administrator.
This position may be assigned to any of the areas within the Legal Services, Prosecutions or the Risk Management Branches of the Office of the City Solicitor. Although the position may work primarily in one area, the position will be expected to possess, develop, and maintain proficiency in all areas through cross-training and seminar training.
Typical duties include: Performs a wide range of complex and at times politically sensitive administrative and legal duties. These responsibilities include: bylaw preparation/drafting, real estate transactions including complex transforms, planning and development matters, heritage designations, contracts, financial documents, assessment appeals, and litigation
Performs the duties of the Clerk of the Court, acting as liaison with the Provincial Court. These responsibilities include: attending court, preparing and compiling documents for the Bylaw Prosecutor and the Municipal Court Justice, including notice of fines, court endorsements, trial summary logs, creating a wide range of court related documents, and preparation of annual statistics.
Responsible for a wide range of claims and litigation handling processes. This includes: maintaining a computerized data base program of all claims by and against the City of Regina, recording losses reported and amounts recovered, receipt and routing of accident report forms, completing loss and recovery documents, proofs of loss, property damage releases and final releases, compiling current lists of City and Police property for insurance coverage and requisitioning cheques in payment of claim and litigation settlements.
Provide customer service and responds to inquiries from client departments, the public, government offices, private law firms and all levels of court and administrative tribunals.
Prepare and obtain files, determines priorities and deadlines and refer complex matters to proper legal personnel.
Maintain various computerized law office systems, including litigation management, prosecution and court scheduling, and claims management systems.
Responsible for keeping records and files on legal transactions in assigned area of work.
Prepare numerous confidential and sensitive reports and legal documents.
Compose correspondence from very general instructions in reply to written or verbal inquiries.
Preparing and assembling necessary background information and files required for meetings, appointments and court proceedings.
Maintain a comprehensive bring forward system to track outstanding issues and determine the status of outstanding items through contact with the appropriate individuals or Departments.
Preparation and filing documents following the Rules of Court and other relevant legislation for all levels of court and administrative tribunals including assessment appeals.
Responsible for the registration of documents through the Information Services Corporation for Land Titles.
Process payments from the public and trust funds from law firms ensuring prompt deposit and compliance with any trust conditions.
Assist lawyers in legal research.
Develops, implements, analyzes and reviews administrative procedures and systems specific to the office administrative functions of the Department to ensure consistent and effective Department operations. Perform related duties as required.
Candidates will be screened on the following criteria: *** To be considered for this position you must clearly identify your qualifications, experience, knowledge, skills and abilities and where you obtained them in your application/resume. ***
Typically the knowledge, skills and abilities are obtained through a Grade twelve (12) diploma and the completion of either a Legal Secretarial course from a recognized business school/college or an administrative course combined with legal seminar training; and a minimum of three (3) years experience in a law office or court facility.
Ability to work independently, demonstrates sound judgement and decision-making skills, and participates as a team member to meet the needs of clients and coworkers and to build positive relationships.
Ability to independently analyze and resolve problems by applying initiative, practicing due diligence and sound judgement when responding to and dealing with issues and confidential information.
Ability to establish priorities and organize and prioritize multiple tasks while adapting to changing circumstances and meeting deadlines in a fast-paced environment with frequent interruptions.
Ability to systematically search and assess data to develop informational material and reports.
Ability to coordinate activities, schedule meetings, arrange appointments, prepare and compile agendas.
Ability to input, edit, retrieve, format, transmit and link file data, create and generate queries, diverse reports and documents utilizing word processing, databases, spreadsheets, communications and other software packages with speed and accuracy.
Ability to communicate effectively expressing ideas both verbally and in writing in a manner and style adaptable to various situations to obtain and provide information and explain policies and procedures with external customers as well as internal clients.
Ability to maintain confidentiality and a professional approach including being goal and results oriented and an innovator who displays trustworthiness, integrity and enthusiasm.
Ability to build effective, strong interpersonal relations, effectively interacting with people, respecting the needs and feelings of others, and maintaining the self-confidence and esteem of others.
Ability to operate, trouble-shoot and maintain a variety of computerized office business machines and office equipment in order to provide efficient delivery of service.
Ability to thrive in a fast-paced environment with time sensitive deadlines and have exceptional organizational, verbal and written communication skills.
Must possess demonstrated effective organizational and time management skills.
Thorough knowledge of business English, spelling, punctuation and arithmetic.
Thorough knowledge of modern office management and administrative procedures, protocols and operating systems including filing, indexing and cross-referencing methods and the types and uses of common office materials and machines.
Advanced knowledge of computer applications such as email, word processing, spreadsheet, presentation and law office systems.
Knowledge of the organization, policies and regulations of the City of Regina and activities of the department.
Knowledge of court procedures and processes.
Knowledge of general rules and regulations of the Provincial Occupations Health and Safety Act.
Working/Other Conditions: Typing speed of 65 w.p.m.
Must be capable of becoming a Commissioner of Oaths upon appointment.
This position will be working in a busy office environment with numerous interruptions. There will be long hours sitting and using a computer, with numerous deadlines. The successful incumbent will be required to sign a confidentiality agreement and provide a criminal record check.
Note: Testing may be done to evaluate knowledge, skills and abilities. Note: As per the City of Regina Criminal Record Check policy, the above position has been identified as a “position of trust”. Successful candidates will be required to complete a Criminal Record Check. Note: Candidates selected for an interview will be required to provide proof of acquired education. Department: Legal Services Salary Grade: Pay Class 10 (Local 7) Salary: $24.39-$31.17/Hour; $46,502-$59,429/Annum
The City of Regina values diversity in our workforce and encourages applications from all qualified Employment Equity candidates.
This position will be responsible for performing a wide variety of complex and confidential legal and administrative tasks providing support to lawyers, Bylaw Prosecutor and Risk Manager. This position requires solid knowledge of legal concepts, principles and terminology, strong working knowledge of current legal office practices, procedures and filing systems, and a critical eye for attention to detail and accuracy. R esponsibilities of the position require independent judgement, initiative, discretion and tact, with a strong emphasis on exceptional customer service for internal and external customers, including other levels of government, court and administrative tribunals. This position reports to the Law Office Administrator.
This position may be assigned to any of the areas within the Legal Services, Prosecutions or the Risk Management Branches of the Office of the City Solicitor. Although the position may work primarily in one area, the position will be expected to possess, develop, and maintain proficiency in all areas through cross-training and seminar training.
Typical duties include: Performs a wide range of complex and at times politically sensitive administrative and legal duties. These responsibilities include: bylaw preparation/drafting, real estate transactions including complex transforms, planning and development matters, heritage designations, contracts, financial documents, assessment appeals, and litigation
Performs the duties of the Clerk of the Court, acting as liaison with the Provincial Court. These responsibilities include: attending court, preparing and compiling documents for the Bylaw Prosecutor and the Municipal Court Justice, including notice of fines, court endorsements, trial summary logs, creating a wide range of court related documents, and preparation of annual statistics.
Responsible for a wide range of claims and litigation handling processes. This includes: maintaining a computerized data base program of all claims by and against the City of Regina, recording losses reported and amounts recovered, receipt and routing of accident report forms, completing loss and recovery documents, proofs of loss, property damage releases and final releases, compiling current lists of City and Police property for insurance coverage and requisitioning cheques in payment of claim and litigation settlements.
Provide customer service and responds to inquiries from client departments, the public, government offices, private law firms and all levels of court and administrative tribunals.
Prepare and obtain files, determines priorities and deadlines and refer complex matters to proper legal personnel.
Maintain various computerized law office systems, including litigation management, prosecution and court scheduling, and claims management systems.
Responsible for keeping records and files on legal transactions in assigned area of work.
Prepare numerous confidential and sensitive reports and legal documents.
Compose correspondence from very general instructions in reply to written or verbal inquiries.
Preparing and assembling necessary background information and files required for meetings, appointments and court proceedings.
Maintain a comprehensive bring forward system to track outstanding issues and determine the status of outstanding items through contact with the appropriate individuals or Departments.
Preparation and filing documents following the Rules of Court and other relevant legislation for all levels of court and administrative tribunals including assessment appeals.
Responsible for the registration of documents through the Information Services Corporation for Land Titles.
Process payments from the public and trust funds from law firms ensuring prompt deposit and compliance with any trust conditions.
Assist lawyers in legal research.
Develops, implements, analyzes and reviews administrative procedures and systems specific to the office administrative functions of the Department to ensure consistent and effective Department operations. Perform related duties as required.
Candidates will be screened on the following criteria: *** To be considered for this position you must clearly identify your qualifications, experience, knowledge, skills and abilities and where you obtained them in your application/resume. ***
Typically the knowledge, skills and abilities are obtained through a Grade twelve (12) diploma and the completion of either a Legal Secretarial course from a recognized business school/college or an administrative course combined with legal seminar training; and a minimum of three (3) years experience in a law office or court facility.
Ability to work independently, demonstrates sound judgement and decision-making skills, and participates as a team member to meet the needs of clients and coworkers and to build positive relationships.
Ability to independently analyze and resolve problems by applying initiative, practicing due diligence and sound judgement when responding to and dealing with issues and confidential information.
Ability to establish priorities and organize and prioritize multiple tasks while adapting to changing circumstances and meeting deadlines in a fast-paced environment with frequent interruptions.
Ability to systematically search and assess data to develop informational material and reports.
Ability to coordinate activities, schedule meetings, arrange appointments, prepare and compile agendas.
Ability to input, edit, retrieve, format, transmit and link file data, create and generate queries, diverse reports and documents utilizing word processing, databases, spreadsheets, communications and other software packages with speed and accuracy.
Ability to communicate effectively expressing ideas both verbally and in writing in a manner and style adaptable to various situations to obtain and provide information and explain policies and procedures with external customers as well as internal clients.
Ability to maintain confidentiality and a professional approach including being goal and results oriented and an innovator who displays trustworthiness, integrity and enthusiasm.
Ability to build effective, strong interpersonal relations, effectively interacting with people, respecting the needs and feelings of others, and maintaining the self-confidence and esteem of others.
Ability to operate, trouble-shoot and maintain a variety of computerized office business machines and office equipment in order to provide efficient delivery of service.
Ability to thrive in a fast-paced environment with time sensitive deadlines and have exceptional organizational, verbal and written communication skills.
Must possess demonstrated effective organizational and time management skills.
Thorough knowledge of business English, spelling, punctuation and arithmetic.
Thorough knowledge of modern office management and administrative procedures, protocols and operating systems including filing, indexing and cross-referencing methods and the types and uses of common office materials and machines.
Advanced knowledge of computer applications such as email, word processing, spreadsheet, presentation and law office systems.
Knowledge of the organization, policies and regulations of the City of Regina and activities of the department.
Knowledge of court procedures and processes.
Knowledge of general rules and regulations of the Provincial Occupations Health and Safety Act.
Working/Other Conditions: Typing speed of 65 w.p.m.
Must be capable of becoming a Commissioner of Oaths upon appointment.
This position will be working in a busy office environment with numerous interruptions. There will be long hours sitting and using a computer, with numerous deadlines. The successful incumbent will be required to sign a confidentiality agreement and provide a criminal record check.
Note: Testing may be done to evaluate knowledge, skills and abilities. Note: As per the City of Regina Criminal Record Check policy, the above position has been identified as a “position of trust”. Successful candidates will be required to complete a Criminal Record Check. Note: Candidates selected for an interview will be required to provide proof of acquired education. Department: Legal Services Salary Grade: Pay Class 10 (Local 7) Salary: $24.39-$31.17/Hour; $46,502-$59,429/Annum
The City of Regina values diversity in our workforce and encourages applications from all qualified Employment Equity candidates.
