5 jobs found

ABOUT GOWLING WLG At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.   We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.   Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.   PROFILE Based in the Ottawa office, we are seeking a Senior Law Clerk for our Business Law Department to join our Corporate Services team to practice primarily in the not-for-profit area along with some limited for-profit work requiring the proficiency of a Senior Law Clerk.   The position may be located at any of our offices in Ontario.   RESPONSIBILITIES In the not-for-profit role, independently drafts a variety of not-for-profit documentation under each of the CNCA and the ONCA, including articles of incorporation, articles of amendment (including transitional amendments under the ONCA), restated articles of incorporation, dissolutions, revivals, by-laws (including those containing more complex director qualifications and multiple classes of membership), organizational documents, annual documents, minutes of meetings, notices of director and member meetings, meeting agendas, chairperson scripts, codes and policies, closing agendas, corporate compliance charts, minute book reviews and rectifications, asset purchase and amalgamation agreements and related documents, and correspondence, all to meet the needs of the various steps required throughout the conduct of the file. In the limited for-profit role, independently drafts a variety of documentation, including articles of incorporation and amendments, articles of amalgamation, tax driven reorganizations, dissolutions, minute book reviews and rectifications, share and asset purchase agreements and related agreements and documents, and correspondence to meet the needs of the various steps required throughout the conduct of the file, in accordance with applicable legislation, governing regulations and/or corporate governance documents. Evaluates the file to review facts, determine appropriate processes and plans the steps necessary for the conduct of the file, ensuring critical deadlines are identified and met. Provides corporate secretarial services to various clients, including attending meetings to take minutes. Often acts as the frontline liaison with the client for corporate matters connected with their file. Undertakes to train and mentor junior associates, law clerks and students within the Corporate Services team and the Business Law Department. Ability to work well in a team environment, employing good communication and social skills. Knowledge of and experience with the PPSA would be of interest.   QUALIFICATIONS A minimum of 10 years legal experience as a Law Clerk/Paralegal in the Province of Ontario, 5 of which should be in the not-for-profit area. Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner. Strong written and verbal communication skills. Aptitude to coach, train and mentor junior associates, law clerks and students. Ability to provide guidance and direction to professionals, law clerks and legal administrative assistants. Knowledgeable about current relevant legislation and government regulations including each of the CNCA, the ONCA, the OBCA and the CBCA. In depth knowledge of legal terminology and principles. Ability to analyze legal documents for accuracy. Ability to produce a high quality and quantity of work product, occasionally under tight timelines. Ability to prioritize and to redefine priorities as and when necessary. Experience with Athennian or similar corporate database such as EnAct, GlobalAct or ALF is an asset.   BENEFITS/PERKS Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with: 100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance Benefits coverage for Firm members and their dependents from day one! 15+ vacation days and hybrid work flexibility Parental leave top-up for 26 weeks (after 12 months of full-time employment) Group Retirement Savings Plan with employer match Financial protection through short & long-term disability, life, accident & critical illness insurance Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders Recognition awards, appreciation events, and a supportive, collaborative work culture Perks and preferred pricing programs, referral bonuses and more   The starting range for this role is $78,000 to $88,000. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance.   This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.   This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.   Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.  

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference. About Us   The Community Legal Services clinic provides free legal advice and representation to members of the community, and Western students, and is one of the premier and progressive student legal clinics in Canada. Over 100 student caseworkers and volunteers serve hundreds of clients in the London area each academic year under the supervision of an experienced and dedicated group of lawyers. We are funded by Legal Aid Ontario, the Law Foundation of Ontario, Western's University Students’ Council and the Faculty of Law. The central mission of Western Law is to educate students in the core areas of Canadian law, in analytical skills and in effective legal research, writing and advocacy. We will also provide students with opportunities to apply their legal knowledge and to gain experience in group work, dispute resolution, and leadership skills development. Responsibilities   The Administrative Assistant will provide support for a variety of administrative processes to facilitate the smooth and effective operations of Community Legal Services (CLS) reporting to the Director of CLS, Faculty of Law. The role will serve as a resource and point of contact via phone, email and in-person, for current and potential clients, and other stakeholders, by analyzing situations and identifying issues using standard criteria, responding to inquiries, providing referrals, or re-directing inquiries as appropriate. The Administrative Assistant screens potential clients to see if their legal issue aligns with the areas of law that are practiced at CLS and if they meet various eligibility criteria. The role will perform a range of tasks ensuring that deadlines and schedules are met, including coordinating meetings for, and providing administrative support to, Caseworkers, Review Counsel and clients, ensuring that meetings are prioritized and scheduled based on time sensitivity and importance, and facilitating the review, format, and preparation of legal documentation and correspondence to be sent externally from CLS. The Administrative Assistant may also provide administrative support for the Director of CLS, helping to coordinate and organize the overall operation of CLS. The Administrative Assistant is responsible for creating, maintaining, and managing specialized client databases and filing systems; filing legal documents with the appropriate court offices; tracking court appearances and limitation periods; coordinating support services as required (including interpreters); compiling and tracking statistical information for reporting to Legal Aid Ontario; and providing administrative support for projects as required. The Administrative Assistant uses the latest software and technology and supports the design and optimization of administrative processes for CLS. Qualifications   Education: 2 year Community College Diploma in Legal Administration or related program Experience: 2 years of experience providing administrative support and client services in a legal office environment Knowledge, Skills & Abilities: Knowledge of general legal terminology Verbal and written communication skills to clearly express ideas in an objective manner, and adapt communication style to suit the situation and audience Demonstrated ability take initiative, to work independently and follow through on work assignments Ability to apply active listening to hear and understand the complete message being communicated Competency to maintain confidentiality and treat sensitive information with discretion Ability to establish rapport with people from diverse backgrounds Demonstrated ability to understand and resolve external and internal partner issues Ability to maintain a positive, outgoing attitude with genuine customer service orientation Ability to follow formal business practices with high attention to detail Ability to multi-task and maintain an organized and effective personal work environment Adapts readily and effectively to changing priorities and demands Personable and courteous in working relationships with colleagues, students and the public Ability to demonstrate patience and focus to complete detailed administrative tasks Ability to interact professionally with current and potential clients, members of the CLS team, and other members of the University community Ability to work independently and effectively as a member of the team to achieve department goals Intermediate proficiency required in Microsoft Office (Word, Excel, Outlook, Teams) in order to prepare formal correspondence, emails, and input departmental data into spreadsheets and databases Familiarity with software applications used by Western preferred – e.g. Client database and intake systems (such as Clio Manager, Clio Grow), Zoom, Adobe Familiarity with Western policies and guidelines preferred Union Statement   Western welcomes applications from all qualified individuals; however, it is the university's policy to give first consideration to all qualified UWOSA applicants. Western Values Diversity   The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression. Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194. Please Note:   This position is an existing vacancy. This position is fully in-person, on-site. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.  

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.   The Executive Assistant contributes to the overall success of Strategic Services, providing primary support to their designated executive and general support to the Legal Department, Legal & Corporate Affairs, ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures.   Is this role right for you? In this role, you will:   Champion a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge. Provide a variety of complex and routine administrative support to the EVP & General Counsel, and the Senior Vice President and Deputy General Counsel. Maintain daily calendar and schedules meetings for the EVP and the SVP. Ensure the necessary background information and materials are gathered prior to EVP’s meetings/appointments. Prepare quarterly certification sign-offs for distribution, follow-up to ensure completion. Receive inquiries and manage the EVP’s inbox in order to identify priorities for the attention of the EVP. Arrange and coordinate domestic and international travel. Prepare and submit expense reports. Perform a variety of other administrative duties and support as required. Multi-task assignments as needed while effectively dealing with deadlines When required, interacts with executive management across all business lines as well as external stakeholders. Support the approval of standard expenditures submitted to the EVP. Support the planning and execution of department events including town halls and monthly meetings. Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions. Actively pursue effective and efficient operations of their respective areas in accordance with Scotiabank’s Values, its Code of Conduct, and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk. Champion a high performance environment and contributes to an inclusive work environment   Do you have the skills that will enable you to succeed in this role? - We'd love to work with you if you have:   This position deals with numerous sensitive issues, requiring strict confidentiality and accuracy. The incumbent is expected to troubleshoot and make independent decisions within defined parameters on day to day assignments and seek guidance/clarity on policy and objectives.   Minimum 5 years Senior/Executive Legal Assistant experience. High level of judgement/organizational skills and initiative to deal with complex duties. Ability to adapt to constantly shifting priorities in a high pressured changing work environment. Ability to work under pressure to meet deadlines. Ability to exercise discretion when dealing with sensitive, highly confidential matters. Excellent interpersonal and written skills to communicate with management, business lines as well as working in a team environment. Highly organized and ability to multi-task. Proven experience interacting with senior management. Self-starter with ability to work with minimal supervision. Ability to work in a collaborative manner within the department and with staff in other departments Good knowledge of specialized legal terminology, documents, and procedures. Advanced knowledge of MS Office suite and software tools as applied to the position. Strong understanding of Scotiabank’s organizational structure and adaptability to the operational environment. Some more information you might want to know:   Number of Board and Committee Meetings – 10 Board; 25 Committee per year Number of Annual General Meetings and Out-of-Town Meetings – 1 AGM Number of Directors: 13   Location(s): Canada : Ontario : Toronto Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets. At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

Lakehead University Community Legal Services is a legal clinic within the Bora Laskin Faculty of Law that provides legal services to low-income clients, as well as an experience based educational program for Lakehead Law students. Our work includes individual case files, teaching, community outreach and public legal education within the District of Thunder Bay. We are seeking an energetic, highly organized, detail-oriented individual with sound judgement, and excellent interpersonal skills, to join our clinic as a Legal Administrative Assistant. The clinic provides legal services for low-income clients, in the areas of Criminal Law, Provincial Offences, Tenant Rights, Employment Law, and Small Claims/Civil disputes. Our clinic is staffed by a Director, Review Counsel, Legal Administrative Assistants, and law students. Familiarity with the legal system and experience with the administration of a busy law office environment is essential. Reporting to the Clinic Director, this position will work in a team environment alongside another Legal Administrative Assistant ensuring smooth operation of all day-to-day administrative matters at the clinic.

The Ministry of the Attorney General requires a highly organized and proactive individual to provide full administrative assistance to Managers and/or Deputy Directors in the Crown Law Office-Civil Division. The Branch: Crown Law Office - Civil (CLOC) is responsible for providing litigation and advisory services to various government bodies. CLOC has close to 100 counsel and opens on average 1,300 new files a year. The members of the advisory services group act as solicitors for the ministry of the Attorney General and also provide legal advice to other ministries and agencies on a broad spectrum of legal issues with government-wide significance. Counsel in the litigation services group provide legal representation of the Crown, its ministries, agencies, boards and commissions in a wide variety of matters involving issues of public importance in all levels of courts. Note: There is one temporary position available for 12 months with possible extension. This position could entail working with Managers or Deputy Directors. OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace. We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions. Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service. We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code . Refer to the "How to apply" section if you require a disability-related accommodation. What can I expect to do in this role? In this position, you will: Provide secretarial, administrative and clerical support services to Managers and/or Deputy Directors. Prepare, update and coordinate the production, approvals and distribution of human resources, administrative and financial documents. Provide assistance with coordination of facilities and accommodation requirements for the office. Organize, track and schedule meetings and office events as required by management. Track and schedule managers' schedules. Provide backup support for the receptionist and other administrative assistants as required. Maintain filing systems. Respond to or redirect inquiries as required. How do I qualify? Essential Skills and Knowledge You can obtain knowledge and understanding of the Crown Law Office - Civil's role, objectives and activities. You have knowledge of and experience with secretarial functions, administrative methods and established internal office procedures. You have knowledge of administrative, human resources and basic accounting policies, guidelines and procedures. You are proficient with standard software applications such as Word, Excel, PowerPoint, Adobe Acrobat, and MS Forms to produce, track or create correspondence, summary reports, spreadsheets, and statistical reports. You can operate and maintain office equipment such as photocopiers, facsimiles, printers, and binding machines to copy, fax, print and bind material/information. Typing to 50 wpm. Communication and Interpersonal Skills You can: Provide quality and timely service to internal and external clients (example: senior management, counsel, staff and vendors). Work independently with minimal guidance. Work with a high degree of tact, initiative and judgement when dealing with staff or handling confidential human resources information. Draft or compose letters for managers, or emails to staff regarding administrative or procedural changes. Organization and Problem-Solving Skills You can: Coordinate the activities and maintain the filing systems. Set priorities to meet conflicting demands. Work in a high pressure environment. Produce work accurately and in a timely fashion. Gather information to assess the concern and urgency of the problem. 1 English Temporary, duration up to 12 months, 720 Bay St, Toronto, Toronto Region, Criminal Record Check