CLK ST 12R - Legal Assistant

  • BC Public Service
  • Victoria, British Columbia, Canada
  • Nov 17, 2023
Full time Legal Support Legal Secretary

Job Description

Posting Title CLK ST 12R - Legal Assistant Position Classification Clerk Stenographer R12 Union N/A Work Options   Location Victoria, BC V9B 6X2 CA (Primary) Salary Range $52,803.18 - $59,607.79 annually Close Date 11/29/2023 Job Type Regular Full Time Temporary End Date 3/31/2025 Ministry/Organization BC Public Service -> Attorney General Ministry Branch / Division Legal Services Branch / NATRIL Group Job Summary

Do you have excellent legal administrative support skills? Are you seeking an opportunity that will allow you to advance in your career path?

If so, this is the perfect opportunity to utilize those skills in interesting and diverse areas of law, to build on current skills or to develop new ones, and to perhaps avail yourself of a Pacific Leaders Scholarship to advance your career within the BC Public Service!

The Attorney General is the legal advisor to the government of British Columbia and is charged with ensuring that the administration of public affairs is carried out in accordance with the law. The Ministry of Attorney General is structured to carry out this mandate under the direction of the Attorney General, and Legal Services Branch supports the Ministry in fulfilling this mandate by serving as legal advisor to government in civil law matters. Legal Services Branch provides legal advice to government and ensures that legal risks associated with government operations are reduced. Legal Services Branch’s clients include all Ministries of the government, Cabinet and certain public agencies.
We are recruiting up to four regular, full time legal administrative assistants and one for a 15 month temporary or auxiliary appointment to join our Natural Resources, Transportation and Indigenous Legal Group (NATRIL Group) team. Specifically, we are looking for exceptional candidates with at least one year of experience working in a legal office environment.

You can expect to have in the NATRIL Group a supportive, friendly and inclusive workplace culture where teamwork and respect are top priorities, and a workplace that is fully accessible. If you are an efficient and confident individual, with strong interpersonal skills, and a self-starter with a mature work ethic, we are looking for you!

The NATRIL Group consists of one unit dedicated to historical research, and four units dedicated to unique areas of law that involve both solicitor work, as well as civil litigation. Positions are presently available in the following units:

Indigenous Legal Relations, Barrister Unit

  • One regular, full time position
  • One 15 month temporary or auxiliary appointment

Indigenous Legal Relations, Solicitor Unit

  • One regular, full time position

Transportation and Land Unit

  • Two regular, full time positions

The regular, full time position in the Indigenous Legal Relations, Solicitor Unit is a shared position with the Indigenous Legal Relations, Barrister Unit, while one of the regular, full time positions in the Transportation and Land Unit will be shared with the Resource and Environment Unit.

In relation to the two shared legal administrative assistant positions, the successful candidates will be responsible for providing a variety of legal assistant and administrative support tasks. That support will be primarily devoted to file management, including large file closing projects to facilitate the off-siting of inactive and completed files, assisting with electronic file openings and closings, as well as assisting with electronic file management.

The successful candidates will be required to provide support to the teams of solicitors and barristers by filing, printing, scanning and photocopying, assembling books for court, filing documents at the courthouse, preparation of correspondence and pleadings, as well as a variety of legal documents, including first drafts of agreements, managing complex solicitor files, managing complex barrister files, maintaining a bring forward system, organizing travel arrangements, preparing expense reports and scheduling meetings, etc. and maintaining databases.

Working knowledge of both legal processes and Law Society Rules are required, including an understanding of solicitor/client privilege and conflicts. A high standard in the delivery of legal and administrative support, strong initiative and self-motivation, as well as the ability to work well under pressure are highly valued in this busy work environment. Excellent time management and organizational skills, the ability to prioritize, along with flexibility in responding to shifting work demands are required, including working overtime when necessary. The successful candidates will also have a keen attention to detail, as well as exceptional proofreading and editing skills. Good interpersonal skills, and the ability to work independently, as well as the ability to work as a collaborative team player are essential.

The capital of British Columbia, Victoria, is a beautiful city with stunning beaches and harbours, and a variety of Provincial parks to explore. Located on Vancouver Island, Victoria offers a bustling downtown scene and has a wide range of restaurants and entertainment venues to choose from.

In order to be considered for these positions, your application must clearly demonstrate how you meet the job requirements listed below.

Job Requirements:

  • Secondary school graduation or equivalent.
  • Successful completion of a Legal Administrative Assistant program from a recognized institution, or equivalent knowledge and experience in a legal environment.
  • One (1) year of experience working in a legal office.

Preference may be given to:

  • Applicants that have successfully completed a Legal Administrative Assistant program from a recognized institution.
  • Applicants with more than one (1) year of current BC legal administrative assistant experience.

For questions regarding this position, please contact

About this Position:
There is currently up to four (4) permanent positions and one (1) temporary position available until March 1, 2025. A permanent appointment may result from this temporary or auxiliary appointment.
An eligibility list may be established for future permanent and/or temporary vacancies.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For guidance on applying and interviewing, please contact or 778-405-3452.

The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer.

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above.

Cover Letter: YES - A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process.

Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

Questionnaire: YES - You will need to complete a basic questionnaire to demonstrate how you meet the job requirements.

Helpful tips, videos and more regarding the application process can be found on the Your Job Application page of MyHR. If you are experiencing technical difficulty applying, e-mail, before the stated closing time, and we will respond as soon as possible.

Additional Information:
CRC - A Criminal Record Check (CRC) will be required.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.

Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.

Job Category Administrative Services, Court and Judicial Services